HomeMy WebLinkAbout0003_1_Election Consultant - SRReport to City Council
To:Honorable Mayor and Members of the City Council
From:Susan M. Domen, MMC, City Clerk
Date:January 23, 2017
Subject:Election Consultant Services
Recommendation
Authorize the City Manager to execute the Professional Services Agreement with Martin & Chapman
Co. for election services in the amount not to exceed $134,000.00; and appropriate funds.
Background
Per the California Elections Code, Section 1405 an election must be held no sooner than 88 days
after the calling of the election and no later than 103 days after the calling of the election, unless
when it is legally possible to consolidate with a regular or special election occurring wholly or partially
within the same territory within 180 days. The 88
th day for holding the election is April 21st and the
103rd day is May 6th. There are no regular or special elections, occurring wholly or partially within the
territory within 180 days, to consolidate with and therefore, a stand-alone election must be held.
Located in Anaheim, Martin & Chapman Co. was established in 1956 and currently provides election
supplies, services and consultation to over 400 cities, counties and associations in the states of
California and Nevada.
Discussion
Election Services are a unique field where vendors generally provide only specific services. Martin &
Chapman Co. provides combined services including print and supplies, training, election night
services and invaluable election law guidance. (Exhibit B)
Ensuring that the election is held in a fair and equitable manner in accordance with all laws and
regulations as dictated by Federal and State election laws is the responsibility of the designated
elections official. Hiring a consultant that will not only provide the supplies needed, but also the
training for election workers, election night services and guidance through the election laws is
invaluable to ensuring the integrity and smooth running of the election.
Fiscal Impact
Based on the estimate provided the cost of services will not exceed $134,000.00, these funds were
not budgeted this fiscal year and should be appropriated from a funding source determined by the
Director of Administrative Services.
Exhibits
Exhibit A –Agreement
Exhibit B – Estimate and Scope of Services