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REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Grant Yates, City Manager
Prepared by: Melissa Houtz
Date:November 15, 2016
Subject:Winterfest Event - Road Closures
Recommendation
1. Approve Temporary Road Closures for the Winterfest Event on Saturday, December 3,
2016.
Background
The City of Lake Elsinore will be hosting our annual Winterfest and Tree Lighting Event on
Saturday, December 3, 2016. The event is held in Downtown Lake Elsinore with a variety of
holiday craft vendors, food booths, free activity booths, food vendors, snow sled area, Santa’s
Village, a holiday parade, entertainment, tree lighting ceremony, and visits with Santa. Local
downtown merchants often stay open late as we kick off the festive holiday season with the
lighting of the Holiday Tree and Santa’s arrival.
Discussion
This year, the event is planned to take place on Main Street in Downtown Lake Elsinore from 4
p.m. to 9 p.m. and include a parade at the beginning of the event. Staff anticipate approximately
10,000 attendees. As a result, staff are recommending road closures for event staging and
event festivities. The Sherriff’s Department, Fire Department, Public Works Department and
Community Services Department will coordinate resources to ensure the event is a safe and
memorable experience. In order to ensure the safety of the participants, staff is recommending
the following road closures, as detailed in Exhibit A:
Library St. - closed at Spring St.
Main St. – Library St. to Heald Ave.
Lakeshore Dr. - closed at Library St.
Main St. –Temp. from Heald to Franklin
Limited Ave. – Spring St. to Main St
Peck St. Main St. to Alley
Sulphur St. – Spring St. to Main St.
Peck St. – Spring St. to Main St.
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Chestnut St. – Peck St. to Prospect Ave
Various Alley Ways
It is recommended that these road closures remain in place from 11:00 a.m. to 11:00 p.m. and
be enforced by Law Enforcement personnel. The road closures and timing of the closures is
necessary to accommodate set up and tear down of stages, equipment and materials utilized for
the event. Parking for the event will be available vacant lot at the corner of Peck Street and
Main Street and along the surrounding public streets.
Fiscal Impact
The event expenditures would include equipment, materials, event preparations, and personnel.
The total cost for the event is approximately $16,500. Approximately $15,500 is accommodated
via the Community Services Department 2016-17 fiscal budget. In addition, the City receives
donations from a number of organizations to partially offset expenses. This year, we anticipate
approximately $1,000 in donations. In addition, vendor fee revenues are estimated to be
approximately $3,375.
Exhibits
A – Winterfest Road Closure/Detour Map