HomeMy WebLinkAbout0002_1_SR - Musco Lighting
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REPORT TO CITY COUNCIL
To: Honorable Mayor and Members of the City Council
From: Grant Yates, City Manager
Prepared By: Catherine George Eakins
Date: July 26, 2016
Subject: Agreement for the Purchase, Installation, and 10 Year Monitoring
of the Sports Field Lighting Control System with Musco Lighting
Recommendation
It is recommended that the City Council approve the Agreement for Contractor Services with
Musco Lighting, in the amount of $59,750 for the Purchase, Installation and 10 Year Monitoring
Service for the Sports Field Lighting Control System, and authorize the City Manager to execute
the Agreement in substantially the form attached and in such final form as approved by the City
Attorney.
Background
Previously leagues and users were issued an ID card which allowed the user to manually turn
on and off the lights. City Staff were then able to visit each site to run a report on light usage.
Due to regular vandalism this system was stopped and a manual push button system was
installed. This allowed users with the appropriate lock to access the control panel and turn on
and off the lights. This system is flawed because duplicate keys have been made and
distributed as well as there is no system to monitor and appropriately bill the usage.
Discussion
Musco’s Control-Link system is a reliable, cost-effective system that will help control, monitor,
and manage the city’s recreational facility lighting. The Control-Link system will reduce energy
usage by operating lights only when fields are in use. The automated system does not require
staff to travel from field to field to turn lights on and off. It also eliminates distributing and
tracking multiple sets of keys. Control-Link saves time overseeing operations, scheduling, and
planning routine maintenance.
The system accumulates data about facility usage, including operating history by facility and
user group. This data can be used to generate reports and provide tools for efficient operations,
allocation of costs, assessment of user fees, and proactive maintenance. These capabilities will
provide for significant long-term savings, better customer service, and improved cost recovery
from user groups.
Agreement for with Musco Lighting
7/26/2016
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Fiscal Impact
The estimated $59,750 funds are budgeted for in the Fiscal Year 2016/17 Facilities budget, and
a portion in the FY2016-17 CIP Budget.
Exhibits
A – Agreement