HomeMy WebLinkAbout0009_1_SCES- SRREPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT M. YATES
CITY MANAGER
D ATE: JULY 12, 2016
SUBJECT: AMENDMENT NO. 6 TO PROFESIONAL SERVICES AGREEMENT
(PSA) WITH SUSTAINABLE CIVIL ENGINEERING SOLUTIONS (SCES)
FOR FUNDING FISCAL YEAR 2016/2017 PLAN CHECK AND
PROJECT MANAGEMENT /COORDINATION SERVICES
Recommendation
1.Authorize the Mayor to execute Amendment No. 6 in an amount of $200,000,
for plan check and project management/coordination services, funds to be
appropriated from Fiscal Year 2016-17 budgeted Public Works Engineering
Division Professional Services and Capital Improvement funds as
appropriate.
Background
On June 11, 2013, Council approved a (PSA) in an amount not to exceed $ 300,000
with SCES for engineering plan check services. On May 27, 2014, the PSA was
amended to allocate an additional $260,000 for project management services for a total
contract amount of $560,000. A third amendment to the PSA was approved on June
23, 2015 giving the City Manager authority to extend the contract for two (2) more years
on an annual basis. On June 30, 2016, Amendment No. 5 was issued, extending the
contract for one (1) year.
Discussion
As specified in the PSA, SCES provides plan check services at the rate of 75% of the
plan check fee collected; revisions to approved plans are billed at 80% of the fee
collected by the City. Expedited plan check services are also available at a rate of
1.5 times the normal fee. This amendments provides $79,000 toward plan check
services.
AMENDMENT NO. 6 TO PSA WITH SCES
JULY 12, 2016
Page 2
Currently project management and inter-agency coordination services revolve around
these key projects: Railroad Canyon/I-15 Interchange ($40,000); Temescal Canyon
Road Bridge Replacement ($54,000); Gunnerson Rehabilitation ($27,000).
Increased land development and ongoing project management activity warranted
the extension of SCES’ contract services for Fiscal Year 2016-17.
Correspondingly, an additional appropriation to fund contract related activities is
necessary.
Fiscal Impact
The appropriations to fund Fiscal Year 2016-17 contract activities in the total sum of
$200,000 will be funded within budget constraints from the Engineering Division’s
Professional Services Annual Budget and programmed funds in the FY2016-17 Capital
Improvement Plan budget.
Prepared by: Brad Fagrell, P.E.
City Engineer
Approved by: Grant Yates
City Manager
Jason Simpson
Assistant City Manager/Director of Administrative Services
Attachments: Attachment “A” – SCES – Sixth Amendment to Professional
Services Agreement between the City of Lake Elsinore and
Sustainable Civil Engineering Solutions
Attachment “B” – SCES Original Agreement for Professional
Services dated June 27, 2013