HomeMy WebLinkAbout0003_1_Maples Successor Agreement SR FINALREPORT TO SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY
OF THE CITY OF LAKE ELSINORE
To:Honorable Chair Tisdale and Members of the Successor Agency
From:Grant Yates, Executive Director
Prepared by:Jason Simpson, Director of Administrative Services
Date: June 28, 2016
Subject:Approve and authorize the Executive Director to execute an On-Call
Contractor Services Agreement between the Successor Agency of
the Redevelopment Agency of the City of Lake Elsinore and Maples
and Associates for Contractor Repair and Rehabilitation Services
Recommendation
Approve and authorize the Executive Director to execute an on-call contractor services agreement
between the Successor Agency of the Redevelopment Agency of the City of Lake Elsinore and
Maples and Associates.
Background
Staff initiated a Request for Proposal (RFP) on February 20, 2015, for on-call contractor services
for the City. Maples and Associates responded providing the required information and following
an interview process was selected as one of three on-call contractors. On April 15, 2015, an
interim on-call agreement was executed between Maples and Associates and the City of Lake
Elsinore.
Due to the requirements of the Dissolution Act, the Successor Agency is required to “forecast”
the need for repairs and rehabilitation to Successor Agency assets. At this time, it has been
determined a longer term, on-call contractor services agreement between the Maples and
Associates and the Successor Agency would facilitate the maintenance of these Successor
Agency’s assets.
Discussion
Maintenance of Diamond Stadium presents a significant Successor Agency obligation.
Imperative repair and damage mitigation issues were identified shortly before the 2016 baseball
season opening game. This resulted in a rapid and intense effort to ready the Stadium for the
opening season game. Maples and Associates were called on to perform much of this emergency
repair work in a very short timeline. This work included the following:
o Damages from rodent infestation of attic and crawl spaces
o Pressure and sanitization cleaning of all food handling areas and private suites
On-Call Contractor Services Agreement
June 28, 2016
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o Resurfacing of unsafe walking areas in the concourse
o Replacement of ceiling tile failures in the Diamond Club, Players Club House and
food handling areas due to rodent infestation.
o Fortifying roof and building exterior perimeter penetrations
o Cleaning and wall painting several internal areas
The utility of having a qualified, on-call contractor services agreement cannot be overstated.
The on-call contractor services contract is not intended to be a substitute for following mandated
public bidding procedures as required by the California Public Contract Contracts. Instead, the
on-call services are utilized for smaller, discrete projects or when a true emergency exists.
Fiscal Impact
Funds in the amount of $382,600 are included in the Fiscal Year 15/16 – 19/20 budget. The
contract amount herein is fully funded with ROP funding.
Exhibits:
A: On-call Contractor Services Agreement
B: Proposal submitted by Maples and Associates – April 2015