HomeMy WebLinkAbout0010_1_4th of July Fireworks Show - SRREPORT TO CITY COUNCIL
TO:HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM:GRANT YATES, CITY MANAGER
DATE:MAY 31, 2016
SUBJECT: Waive Lake Elsinore Municipal Code 3.08.070F and approve PSA
With Pyro Spectaculars, Inc. in the amount of $35,000 for Fireworks,
July 4, 2016
RECOMMENDATION
1. City Council Waive Lake Elsinore Municipal Code and approve purchase under
LEMC Section 3.08.070F – Exception to bid procedures (When in the best
interest of the City, the City Council may authorize the City Manager or
Purchasing Officer to bypass the bid process required under this chapter for
purchases greater than $30,000), and;
2. Authorize the City Manager to enter into an agreement with Pyro Spectaculars,
Inc. for Fourth of July Fireworks Show in an amount not to exceed $50,000 and
in such form as approved by the City Attorney.
BACKGROUND
On July 4, 2015, the City held a Fireworks Spectacular on Lake Elsinore, which included
a “View by Boat” fireworks show over the lake. Services were provided by Pyro
Spectaculars, Inc. located in Rialto, California. Pyro Spectaculars also performs the
same service for many surrounding communities including Diamond Stadium. As part
of the festivities, staff offered pre-entertainment at Lakepoint Park including music,
vendors and a great viewing area to experience the fireworks show.
Each year, the production is enjoyed by more and more residents and guests and KOLA
Radio 99.9 broadcast a radio simulcast for the Fireworks show which lasted
approximately 18-20 minutes. In addition to those enjoying the show on the shore,
FOURTH OF JULY FIREWORKS SHOW
MAY 31, 2016
Page 2
limited boaters have the opportunity to experience the Fireworks on the Lake, launching
from La Laguna and other docks around the Lake. The Lake Elsinore Storm will not be
playing a home game at Diamond Stadium that evening so there will not be conflicting
firework shows. This year, Mebo Project Development Regional Center has donated
$15,000 to increase the show by 10 minutes to honor the passing of Dr. Rongxiang Xu,
longtime supporter of development in Lake Elsinore.
DISCUSSION
Staff recommends continuing the annual Fireworks services for the community and
boaters to enjoy. Staff has condensed the pre-firework festivities to take place at
Lakepoint Park and marketing has begun.
Given the purchase of fireworks services is unique, staff bypassed the normal bid
procedures and chose Pyro Spectaculars, Inc. for the City’s 2016 fireworks show. Pyro
Spectaculars, Inc’s quote, in the amount of $50,000, will include a radio simulcast
promoting the event and a show consistent with the attached Proposal. The Mebo
Project Development Regional Center’s $15,000 donation allowed the Fireworks Show
to be extended from 20 to approximately 30 minutes.
FISCAL IMPACT
Approval of this item will result in an expenditure of $50,000, $35,000 from the City of
Lake Elsinore Community Services Department Budget for Specials Events and
Programs and the 15,000 donation from Mebo Project Development Regional Center
that will be appropriated from the City’s FY 2015-16 and FY 2016-17 Budgets. Upon
approval, a contract will be signed and a deposit of $25,000 will be required.
Prepared by:Johnathan O. Skinner
Director of Community Services
Approved by:Grant Yates
City Manager
ATTACHEMENT:
Exhibit A: Proposal