HomeMy WebLinkAbout0009_3_Hazardous Abatement Fees - Exhibit B Cost AnalysisExhibit B:
Hazardous Vegetation and Rubbish Abatement
Administrative Fee Cost Anaylsis
Page 1 of 3
Number of Notices in City of Lake Elsinore
2011 7,944
2012 7,818
2013 7,821
2014 7,814
2015 7,822
2016 - estimate of all vacant parcels 7,818
TOTAL 47,037
Average Number of Notices Per Year 7,840
Est. 75% Number of Notices - 45 Day Notice 5,880
Est. 35% Number of Notices - 15 Day Notice 2,058
Est. 50% No Compliance after 15-Day Notice*1,029
Printing & Mailing Notices Printing Postage Per Postage
Total Cost for
Notices
Total Cost Per
Parcel
45-day Notice - Approx. 6 pages 2,750$ 0.34$ 1,999$ 4,749$ 0.81$ BW 0.07
15-day Notice - Approx. 3 pages - Certified 1,500$ 3.35$ 6,894$ 8,394$ 4.08$ Color 0.25
Total Cost for Notices & Mailings 4,250$ 3.69$ 8,893$ 13,143$ 12.77$ *Per Non Compliant Parcel
Outside Consulant Costs Per Parcel Cost
First Inspection
(All Vacant
Properties)
2nd Inspection
(All Properties in
Violation)
3rd Inspection
(Only Properties with
15-Day Notice)
Abatement
Packages
Total
Contractor
Cost
Inspection Fee $1.50 $11,759.25 $8,819.44 $3,086.80 $1,543.40 $25,208.89
Administrative Fee $20.00 $20,578.69
Total Contractor Cost for Inspections $45,787.58
City Staff Hours for Hazardous Vegetation
& Rubbish Abatement Program
Est. Time (hours)
per year
Est. Fully
Burdened Hrly
Rate
Average Annual
Cost
Billing & Accounting 12 46.00 552.00$
Analyst/Engineering Tech 36 55.00 1,980.00$
Fire Marshall 360 71.00 25,560.00$
Admin Support 180 39.00 7,020.00$
City Manager 2 111.00 222.00$
Director of Administrative Services 2 93.00 186.00$
Attorney Fees 6 205.00 1,230.00$
Total Staff Costs for Ongoing Admin: 36,750.00$
Consulant RFQ, Agreement Review &
Revisions (every 3 years)
Est. Time (hours)
every 3 years
Average Annual
Cost
Analyst/Engineering Tech 16 55.00 293.80$
Fire Marshall 8 71.00 146.90$
City Manager 2 111.00 36.73$
Director of Administrative Services 2 93.00 36.73$
Attorney Fees 6 205.00 110.18$
Total Staff Costs for Agreement:624.33$
Total Staff Costs for Admin & Agreement: 37,374.33$
Admin Fee Determination FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 18/20 FY 18/21
Average Admin
Fee
Proposed
Admin Fee $350.00
Total Projected Cost 93,218.04$ 82,585.72$ 80,870.83$ 79,841.89$ 79,155.94$ 78,665.97$
Plus, COLA Adjustment 93,218.04$ 85,063.29$ 83,296.95$ 82,237.15$ 81,530.62$ 81,025.95$
Non Compliant Parcels (estimate) 875 343 257 206 171 147
Total Cost Per Parcel 106.58$ 248.01$ 323.82$ 399.62$ 475.43$ 551.23$ 350.78$ * 6 year average cost
* Non Compliant Parcels Assessed Admin Fee
Estimates for Printing
Exhibit B:
Hazardous Vegetation and Rubbish Abatement
Abatement Fee Determination Based on Contractor Costs
Page 2 of 3
Contractor
Cost Unit 15% Admin Penalty Total Est. Cost
Tractor Mowing - Tractor
Single Parcel - Less than one (1) acre $135.00 Fixed Fee $20.25 $155.25
Single Parcel - Over one (1) acre $135.00 Per Acre $20.25 $155.25
Discing
Single Parcel - Less than one (1) acre $120.00 Fixed Fee $18.00 $138.00
Single Parcel - Over one (1) acre $120.00 Per Acre $18.00 $138.00
Hand Labor
Per square foot of area abated $0.10 Per Sq. Ft. $0.02 $0.12
Tree Trimming
Per Cubic Yard of Material $45.00 Per Cubic Yard $6.75 $51.75
Dozer Operation
Hourly rate $500.00 Per Hour $75.00 $575.00
Move-on fee $125.00 Fixed Fee $18.75 $143.75
Debris/Rubbish Removal & Hauling
Per cubic yard of material $125.00 Per Cubic Yard $18.75 $143.75
Dump fees Actual Cost
Excavator Brush Cutting Machine (where hand cutting is impractical)
Per square foot $0.50 Per Square Foot $0.08 $0.58
Other Miscellaneous Fees
Skiploader $100.00 Per Hour $15.00 $115.00
* Administrative penalty covers all costs associated with administration, billing and management of abatement clearings
Exhibit B:
Hazardous Vegetation and Rubbish Abatement
Proposed Fee Schedule
Page 3 of 3
Administrative Fee:$350.00 Assessed Upon Failure to Comply by Deadline of Notice
Appeal Filing Fee:$50.00 *Refunded if Appeal is Granted
Abatement Fees:
If the property is abated by the City and/or a subcontractor, the following fees will be charged:
Tractor Mowing
Single Parcel - Less than one (1) acre $155.25 Fixed Fee
Single Parcel - Over one (1) acre $155.25 Per Acre
Discing
Single Parcel - Less than one (1) acre $138.00 Fixed Fee
Single Parcel - Over one (1) acre $138.00 Per Acre
Hand Labor $0.12 Per Square Foot Cleared
Tree Trimming $51.75 Per Cubic Yard of Material
Dozer Operation (if needed)
Rate $575.00 Per Hour
Move-On Fee $143.75 Fixed Fee
Debris/Rubbish Removal & Hauling
Removal & Hauling $143.75 Per Cubic Yard of Material
Dump Fees TBD Actual Cost
Excavator Brush Cutting Machine $0.58 Per Square Foot Cleared
Skip Loader (if needed) $115.00 Per Hour
Miscellaneous Fees Per Parcel
County Assessment Fee for Non-Payment $50.00 Placement on Tax Roll
Late Fee/Penalty for Non-Payment 10%
Hazardous Vegetation & Rubbish Abatement Fee Schedule