HomeMy WebLinkAbout0004_1_Endresen Staff Report Synthetic Turf Yarborough
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT M. YATES, CITY MANAGER
DATE: March 22, 2016
SUBJECT: APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A
PUBLIC WORKS CONSTRUCTION AGREEMENT BETWEEN ENDRESEN
DEVELOPMENT, LLC AND THE CITY OF LAKE ELSINORE.
Recommendation
1. Award a Public Works’ Construction Agreement to Endresen Development, LLC. for the
Yarborough Park Synthetic Turf Sports Field (CIP PROJECT #Z40002).
2. Approve and authorize the City Manager to execute the Agreement in the amount of
$89,090.00 with Endresen Development, LLC. in the form attached and in such final form as
approved by the City Attorney.
3. Authorize the City Manager to execute change orders not to exceed the 10% contingency
amount of $8,909.00 for contract adjustments.
Background
On December 9, 2014 the City Council approved a State of California Grant award to
improve various recreational facilities in the City Lake Elsinore. The Housing Related Parks
Program Grant administered through the California Department of Housing and Community
Development awarded local governments that approve affordable housing for lower- income
household and are in compliance with State housing element law with grant funds to create
or rehabilitate parks.
Discussion
This agreement will facilitate the purchase and installation of a synthetic turf sports field (65’
X 120’) at Yarborough Park. The synthetic turf sports field will be built on 3 inches of
compacted road base and consist of an 80oz face wait turf with a natural cooling
characteristic of maintaining a surface temperature of no more the 5 degrees over the
ambient air temperature. The turf infill will be of a natural granular non rubberize material
similar to a grainy sand. The outside perimeter of the synthetic turf sports field will be
boarded by a 5 foot DG base and a 4 inch concrete board.
Endresen Development, LLC is a City approved on call contractor and has provided a very
competitive proposal satisfying all the requirements of the sports field plan in accordance
with the California Housing Related Parks Program Grant. Although Endresen
Development, LLC is an approved City on-call contractor, Staff pursued an additional quote
from another reputable contractor. This quote was significantly higher at $123,000.00.
Upon approval of this agenda item and contract execution, work will begin immediately in
order to satisfy the Parks Program Grant funding draw-down deadline of April 30, 2016 and
the project completion and expenditure deadline of June 30, 2016.
Fiscal Impact
Sufficient budget is contained in the current Capital Improvement Program for this project. A
total grant amount of $1,102,450 was awarded by the California Department of Housing and
Community Development for Yarborough and City Park improvements.
Prepared by: Jason Simpson
Director of Administrative Services
Approved by: Grant M. Yates
City Manager
Attachments: Contractor Services Agreement (PDF)