HomeMy WebLinkAbout0010_3_Proposal SCESJanuary 19, 2016
SU E5
File: SCES-15-01
City of Lake Elsinore
Engineering Division
130 South Main Street
Lake Elsinore, CA 92530
Attention: Grant Yates
City Manager
Subject: Scope of Services and Fee Proposal - Separate Project
Canyon Estates Drive and Canyon View Drive
South of Franklin Street
Environmental Document and
Plans, Specifications, and Estimate (PS&E) and Construction Support
Dear Mr. Yates:
As you know I have been working with City staff to finalize the alignment for Camino Del Norte. The final approved
alignment for Camino Del Norte includes the realignment of Canyon Estates Drive and Canyon View Drive which
was not included in the original Scope of Work for Camino Del Norte. Therefore, I have prepared two separate
Scope of Work and Fees as outlined below:
1. Scope of Services and Fee proposal to secure the necessary approvals to connect Canyon Est tes Drive and
Canyon View Drive including the Environmental Document (CEQA only) as a separate project17f
Scope of Services and Fee proposal to secure the necessary approvals to connect Canyon Estate Drive and
Canyon View Drive, including Environmental Re -validation (CEQA and NEPA) and incorporate into the
Camino Del Norte Extension Project. .0157 q2 -
Both Scope of Works assumes that the Right of Way required for the project will be dedicated by the property
owners and does not include appraisals.
Once again, I appreciate the opportunity to serve the City of Lake Elsinore and assisting in the process of the
approval of the necessary documents to provide a safer transportation facility in the City of Lake Elsinore. Should
you have any questions, do not hesitate to call me at 949-212-7927.
Sincerely,
Sustainable C'v8 Engineering Solutions
Ati Eskandari, PE
Principal/Project Manager
cc: Project Files -55
Attachments
Scope of Work
Fee Proposal
Sustainable Civil Engineering Solutions
17777 Main Street, Suite G2
Irvine, CA 92614
SCOPE OF SERVICES - COMBINED WITH CAMINO DEL NORTE PROJECT
Canyon Estates Drive and Canyon View Drive
South of Franklin Street
GENERAL
A. The Services described hereunder shall be performed by the Consultant as follows:
Environmental Document (CEQA and NEPA Re -Validation)
Final Plans, Specifications, and Estimate; and Construction Support to be combined with Camino
Del Norte Project.
Consultant shall, upon receipt of the appropriate written Authorization to Proceed for the respective Task,
commence performance of the applicable work.
B. The Client will make available to the Consultant all data applicable to the Project that is in the possession
of the Client. The Client will provide assistance to the Consultant in its efforts to obtain similar applicable
information from other governmental agencies, jurisdictions, and private parties.
C. The Client will designate a Project Manager to review and approve the Services, render decisions, and
provide information and direction to the Consultant in a timely manner so as not to delay the Consultant's
performance. The Consultant will designate a Project Manager to manage the performance of the
Services. After the Client has issued an Authorization to Proceed to the Consultant, all contractual
communication regarding the Services shall be between the respective project managers.
II. SERVICES
A. Environmental Re -Validation
Based on information to be provided by for the final design, Consultant will complete an Environmental
Revalidation form for the California Department of Transportation's (Caltrans) approval to document the
environmental effects of any changes made to the design. Pursuant to Chapter 33 of Caltrans' Standard
Environmental Reference, a revalidation is required when any of the following occur: (1) project is
proceeding to the next major federal approval; (2) project changes; or (3) 3 -year timeline for an
Environmental Impact Statement (EIS). The Environmental Revalidation will include a brief description of
which features of the project design have changed and brief discussions of each topical section from the
approved Mitigated Negative Declaration/Finding of No Significant Impact (MND/FONSI) describing
whether these design changes result in any changes to the conclusions or mitigation measures included in
the approved MND/FONSI. This scope of services anticipates that the preparation of additional technical
analysis may be required if the design changes would result in project improvements and physical
disturbance within areas that were previously not evaluated. The anticipated technical analyses required
includes those related to biological resources/jurisdictional delineation, cultural resources, hazards and
hazardous materials, noise, visual/aesthetics, and water quality. For each of these topics, a brief technical
memorandum will be prepared. For cultural resources, a Supplemental Historic Property Survey Report
will be prepared. If additional technical studies or documentation are required by Caltrans based upon
their review of the Draft Environmental Revalidation, then a scope and budget for those studies will be
prepared for RCTC's review and authorization.
The following deliverables will be completed under this scope of services:
• Preliminary Draft Environmental Revalidation with supporting technical memoranda for RCTC review.
• A Draft Environmental Revalidation with supporting technical memoranda for Caltrans review (revised
to address comments from RCTC).
• Draft Final Environmental Revalidation with supporting technical memoranda for RCTC review
(revised to address comments from Caltrans).
• A Final Environmental Revalidation with supporting technical memoranda for Caltrans review and
approval (revised to address comments from RCTC).
Scope of Work -Canyon Estates Drive, Combined Project Page 1
B. Final Plans, Specifications, and Estimate Services shall include, but not be limited to, the following:
Data Collection
Design Surveys
Contract Plans
Typical Cross -Sections
Plan and Profile
Construction Details
Temporary Water Pollution Control Plans
Erosion Control Plans
Landscape and Irrigation Plans
Drainage Plans, Profiles, Details and Quantities
Stage Construction, Traffic Handling, Detour Plans, and Construction Area Signs
Pavement Delineation/Sign Plans
Electrical Plans (Street Lighting)
Electrical Plans (Traffic Signal Modification)
Representative Cross Sections
Utility Notification and Coordination
Engineering Reports/Analysis
Drainage Report
Material Report (Camino Del Norte Material Report to be used)
Special Provisions, Quantities, and Engineer's Estimate
Right of Way Engineering
Land Net Survey
Research, Horizontal and Vertical Control
Boundary Survey
Record of Survey
Monumentation
Right of Way Document
Right of Way Legal's, Plats, Closures and Dedication Documents
Temporary Construction Easement Legal's, Plats, Closure and Dedication Documents
Environmental
Categorical Exemption/Categorical Exclusion Determination Form
Notice of Exemption
Project Management, Meetings, and Quality Control
Deliverables: Consultant shall be responsible for the following:
e PS&E submittal at 85%, 100% and Final Mylar's.
Engineering Reports as necessary.
• Environmental Clearance
Right of Way Documents as necessary.
• A bid package ready for advertising (PS&E) and correcting package as necessary.
B. Construction Support Services shall include, but not be limited to, the following:
■ Construction Bidding Period Support
• Construction Period Support
Scope of Work -Canyon Estates Drive, Combined Project Page 2
C. Description of Required Services
1. Consultant shall prepare roadway PS&E. The work phases, generalized scope of services, and
potential work items for each phase are described in Section I, Deliverables, of this Scope of Services.
2. Consultant shall handle public and citizen contacts, as needed in conformance with normal City study
procedures.
3. Client will retain responsibility for all final consultation, both informal and formal, with state and federal
agencies regarding project mitigation and compensation proposals. Consultant will be available to
provide advice and to participate in such consultations at the request of Client.
4. Consultant shall be responsible for reproduction, binding, circulation, and distribution of the
engineering reports and engineering drawings pursuant to the requirements of this Scope of Services.
5. It is not the intent of the foregoing paragraph to relieve the Consultant of his professional responsibility
during the performance of this contract. In those instances where the Consultant believes a better
design or solution is possible, he shall promptly notify the Client of these concerns, together with
reasons therefor.
6. The plans, designs, specifications, estimates, calculations, reports, and other documents furnished
under this Scope of Services shall be of a quality acceptable to the Client. The criteria for acceptance
shall be neat appearance, good organization, and technical and grammatical correctness. Items must
have been checked, and the maker and checker must be identified thereon. The minimum standards
of appearance, organization, and content for the drawings shall be those on similar type drawings
produced by City.
7. The title sheet for specifications and reports and each sheet of plans shall bear the professional seal,
certificate number, registration classification, expiration date of the certificate, and signature of the
professional engineer responsible for their preparation.
8. Consultant shall have a quality control plan in effect during the entire time work is being performed
under the Project contract. The plan shall establish a process whereby calculations are independently
checked; plans are checked, corrected and back -checked; and all job-related correspondence and
memoranda are routed and received by affected persons and then bound in appropriate job files.
Where several drawings show different work in the same area, means shall be provided to assure that
conflicts and misalignment in both new and existing improvements do not exist.
9. All project files and correspondence relating to the Project shall be turned over to Client at the end of
the contract. This will include all working data, field data, and background information used in creating
the deliverables listed in this Scope of Services.
D. Construction Bidding Period Support: Bidding procedures will be the responsibility of Client. While the
Project is being advertised for bids, all questions concerning the intent shall be referred to Client for
resolution. In the event that any items requiring interpretation in the drawings or specifications are
discovered during the bidding period, said items shall be analyzed by the Consultant for decision by Client
as to the proper procedure required. Corrective action taken will either be in the form of an addendum
prepared by the Consultant and issued by Client, or by a covering change order after the award of the
construction contract.
E. Construction Period Support
1. During construction, Consultant shall furnish all necessary additional drawings for corrections and
change orders necessitated by errors and omissions of the Consultant. Such drawings shall be
requested in writing from Consultant by Client and shall be provided at no additional cost to Client.
The original tracing(s) of drawings and contract wording for change orders shall be submitted to Client
for duplication and distribution.
2. Consultant will receive written notification of the award of a construction contract. Upon such
notification, Consultant will proceed with the services required by this contract.
3. Consultant shall attend the preconstruction meeting with the successful construction contractor upon
notification by Client.
4. Consultant shall review all submittals and shop drawings submitted by the construction contractor.
Consultant shall complete shop plan reviews within two weeks of receipt. Contract change order
reviews shall be completed within two working days of receipt.
Scope of Work -Canyon Estates Drive, Combined Project Page 3
5. Drawings and change orders required due to actions of Client, which are beyond the scope of
Consultant's responsibilities, shall be considered extra services.
6. Consultant shall be available to visit the job site for on-site review of construction, and for other visits
to the job site as requested by Client to resolve discrepancies in the contract documents. Consultant
shall bring to the attention of Clients' Resident Engineer any defects or deficiencies in the work by the
construction contractor which Consultant may observe. Consultant shall have no authority to issue
instructions on behalf of Client or to deputize another to do so. All agreements shall be between
Client and its construction contractor. These provisions shall not be construed as making Consultant
responsible for failure of Clients' construction contractor to carry out the work in accordance with the
contract documents, nor for the construction means, methods, techniques, sequences, procedures or
safety programs related to the work.
7. Consultant shall prepare and deliver to Client the "as -built" plans.
F. Design Standards: The plans, specifications and estimates are to be prepared in accordance with City
regulations, policies, procedures, manuals and standards.
1. Roadway design shall be in accordance with the current Caltrans Highway Design Manual and its
revisions.
2. Basic design shall be in accordance with the approved project report, project approval report and final
environmental document.
3. Roadway plans shall be prepared in conformance with the general drafting standards accepted by the
City.
4. As part of the work involved in the preparation of the plans, specifications and estimates, the Consultant
shall prepare and furnish to Client the special provisions for items of work included in the plans.
IV. DELIVERABLES
A. Consultant shall provide services for the Project in close liaison with City. City will exercise review and
approval functions in the development process. Milestone project reviews will be performed for the
specific products and deliverables listed herein. City will conduct these reviews.
B. Where Consultant is required by this Scope of Services to prepare and submit studies, reports, plans, etc.,
to Client, these shall be submitted in draft form at the scheduled time. The schedule shall provide
adequate time for Client and City to direct revisions before final submission.
C. The products shall be delivered in accordance with the following schedule:
Scope of Work -Canyon Estates Drive, Combined Project Page 4
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FEE PROPOSAL
Canyon Estates Drive and Canyon View Drive
South of Franklin Street
Scope of Work -Canyon Estates Drive, Combined Project Page 6
PHASE
Estimated
Estimated
Estimated
Cost
No. of Sheets
Hours/Sheet
Hours
MILESTONE 1- PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E)
Data Collection
Design Surveys
1
40
40
$4,266
Obtain As -Built Plans and Utility Research
1
8
8
$853
Subtotal
2
48
$5,120
Contract Plans (85%, 100%, and Final PS&E)
Establish Design Criteria/Design Parameters/Preliminary Engineering
1
40
40
$4,266
Title Sheet
1
0
0
$0
Typical Cross Sections
1
8
8
$853
Plan (With Existing Utilities Shown)/Profile
2
32
64
$6,826
Construction Details
1
32
32
$3,413
Temporary Water Pollution Control Plans
1
16
16
$1,707
Erosion Control Plans
1
32
32
$3,413
Landscape/Irrigation Plans
4
32
128
$13,653
Drainage Plans, Profiles, and Quantities
2
24
48
$5,120
Stage Construction/Traffic Handling/Construction Area Signs
2
16
32
$3,413
Pavement Delineation/Sign Plans
1
16
16
$1,707
Electrical Plans (Street Lights)
2
40
80
$8,533
Electrical Plans (Modify Traffic Signals)
2
16
32
$3,413
Cross Sections (50' Intervals)
5
8
40
$4,266
Utility Notification and Coordination
1
60
60
$6,400
Subtotal
26
628
$66,984
Engineering Reports/Analysis
Drainage Report
1
40
40
$4,266
Material Report (Camino Del Norte Material Report to be used)
1
0
0
$0
Special Provisions/Quantities/Engineers Estimate
1
40
40
$4,266
Subtotal
3
80
$8,533
Right of Way Engineering
Land Net
Research, Horizontal and Vertical Control
1
16
16
$1,707
Boundary Survey (Field)
1
24
24
$2,560
Boundary Survey (Office)
1
24
24
$2,560
Record of Survey
1
40
40
$4,266
Monumentation
1
12
12
$1,280
Subtotal
4
116
$12,373
Right of Way Documents (4 Parcels14 Documents)
Right of Way Plats
4
4
16
$1,707
Right of Way Legal Descriptions
4
3
12
$1,280
Right of Way Closures
4
1 0
4
$427
Right of Way Dedication Documents
4
1.0
4
$427
Temporary Construction Easement Plats
4
2.0
8
$853
Temporary Construction Easement Legal Descriptions
4
2.0
8
$853
Temporary Construction Easement Closures
4
1.0
4
$427
Temporary Construction Easement Documents
4
1.0
4
$427
Property Owner Meetings and Public Discussion
0
0
0
$0
Subtotal
13
60
$6,400
Environmental
Environmental Revalidation
1
296
296
$34,500
Optional DBESP
1
49
49
$5,860
Optional Focused BUOW Survey
1
24
24
$2,930
Optional Jurisdictional Delineation
1
33
33
$4,060
Subtotal
4
402
$47,350
Project Management-QA/QC-Meeting-Administration
1
60
60
$6,400
Subtotal (MILESTONE 1)
35
1,394
$153,159
MILESTONE 2 - CONSTRUCTION SUPPORT
1
40
40
$4,266
TOTAL
1,434
$157,425
Scope of Work -Canyon Estates Drive, Combined Project Page 7
FEE PROPOSAL
Canyon Estates Drive and Canyon View Drive
South of Franklin Street
COMPANY:
SCOPE OF WORK
DATE
SCES
Environmental and Plans, Specifications, & Esti
01/15/16
PROJECT:
Work Order:
Canyon Estate Drive and Canyon View Drive - South of Franklin Street
DIRECT LABOR
NAME
POSITION J
HOURS
RATE I
AMOUNT
Staff
Project Manager
103
$145.00
$14,935
Staff
Senior Civil Engineer
103
$140.00
$14,420
Staff
Senior Civil Engineer
134
$120.00
$16,080
Staff
Civil Engineer
310
$110.00
$34,100
Staff
CADD Operator Technician
330
$80.00
$26,400
Staff
Bridge Engineer
0
$0.00
$0
Staff
Landscape Architect
0
$0.00
$0
Staff
Administrative/Project Control:
52
$70.00
$3,640
TOTAL HOURS
1,032.00
1,032.00
OTHER DIRECT COST
ITEM
QUANTITY
UNIT
I UNIT COST
AMOUNT
Reproduction Cost
1
LS
$500
$500
OUTSIDE SERVICES (wlo fee)
LSA
Environmental
Scope of Work -Canyon Estates Drive, Combined Project Page 8
TOTAL OTHER DIRECT
$47,350
REVISION
:T EXPENSESI 847,359
TOTAL COST I 5157.425