HomeMy WebLinkAbout0004_1_Staff Report 2016-03-08
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT YATES, CITY MANAGER
DATE: MARCH 8, 2016
SUBJECT: APPROVE PURCHASE OF BENCHES, TABLES, AND
TRASH ENCLOSURES FOR ROSETTA CANYON PARK
PHASE 2 PROJECT
Recommendation
1. Staff recommends that the City Council authorize the City Manager to sign and
issue a purchase orders for $64,994.40 to QCP Quick Crete Products Corp
(“QCP”).
2. Waive the formal bidding process per Municipal Code Section 3.08.070(G) for
purchases from the (1) QCP since it is QCP benches, tables, and trash enclosures
(designed and built) they installed at under Phase 1 at Rosetta Canyon Park in
2009. To utilize other vendors would likely require a significant investment and staff
desires to have the products match the existing amenities.
Background
The City has continually used Quick Crete Products Corp. to provide branded concrete
products such as, picnic tables, benches, trash cans and monument signs at all City
parks. Quick Crete Products Corp. will be able to deliver the product in late June. This
purchase is part of the Rosetta Canyon Park Improvements Phase 2 project.
LOCATION DESCRIPTION
QTY UNIT PRICE AMOUNT
SALES TAX
(8%)
EXTENDED
AMOUNT DUE
Rosetta Canyon Sports Park
Tables 20 1,158.00$ 23,160.00$ 1,852.80$ 25,012.80$
Benches 20 1,161.00$ 23,220.00$ 1,857.60$ 25,077.60$
Trash Containers 20 690.00$ 13,800.00$ 1,104.00$ 14,904.00$
TOTALS 60,180.00$ 4,814.40$ 64,994.40$
QCP Quick Crete Products
March 8, 2016
Page 2 of 2
Fiscal Impact
The benches, tables, and trash enclosure items are funded through the CIP Rosetta
Canyon Park Improvements Project.
Wavier of Competitive Bidding Procedures
Pursuant to Section 3.08.070(G) of the Municipal Code, the City Council has the
discretion to waive the competitive bidding requirement that would otherwise be utilized
for this purchase. The system benefits outlined above and the fact that these products
are available through our previously selected provider and to switch to another vendor
would require a significant investment that far exceeds the investment made already with
existing providers, staff recommends that the City Council waive the competitive bidding
pursuant to Municipal Code Section 3.08.070(G) and allow the City Manager to contract
directly with QCP as outlined in this agenda report.
Prepared by: Jason Simpson
Director of Administrative Services
Approved by: Grant Yates
City Manager
Attachments: Exhibit A