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REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT M. YATES
CITY MANAGER
DATE: FEBRUARY 23, 2016
SUBJECT: Proposed Participation In Public Safety Joint Powers Authority
Feasibility Study With Contract Cities
Recommendation
That the City Council:
1. Approve the City’s participation in a study to evaluate the feasibility of creating a
Police Services Joint Powers Authority to manage the services of several cities
that currently contract with the Riverside County Sheriff’s Department.
2. Authorize the City Manager to enter into a participation/cost sharing agreement in
form approved by the City Attorney.
3. Authorize a General Fund expenditure of not to exceed $25,000.
Background
This report recommends that the City Council approve the City’s participation in a study
to evaluate the feasibility of creating a Police Services Joint Powers Authority (JPA) to
manage the services of several cities that currently contract with the Riverside County
Sheriff’s Department.
Discussion
Lake Elsinore has historically contracted with the Riverside County Sheriff’s Department
for law enforcement services. The Sheriff’s Department continues to provide high quality
public safety services to Lake Elsinore and surrounding communities. The City has
been working with other contract cities to address contract rates that have increased by
more than 37% over the last 7 years and are projected to grow 8-10% for each of the
Proposed Participation In Public Safety Joint Powers Authority Feasibility Study
February 23, 2016
Page 2
next two fiscal years. At a Mayors’ Summit on Public Safety hosted by the City of
Temecula in May, 2015, participating contract cities discussed the concept of forming a
joint powers authority (JPA) as an alternative to the current contract model in an effort to
achieve cost savings. The City of Moreno Valley, as the largest contract city, agreed to
prepare a draft Request for Proposals (RFP) to conduct a police services JPA feasibility
study. Once approved by the other interested cities, the RFP was issued by the City of
San Jacinto and seven proposals were received. Proposed costs ranged from $123,000
to $580,000.
A panel of City Managers and Finance Directors from participating contract cities
selected Matrix Consulting to prepare the feasibility study at a cost of $195,000 (a copy
of the full proposal is attached). A summary of the scope of work includes the following:
Determining the potential of a JPA to manage police services consistent with the
level currently provided by the Riverside County Sheriff’s Department.
Identifying the advantages and disadvantages of creating a JPA as compared to
the current services.
A detailed review of existing police management and operations.
Establishing a recommended organizational structure for the JPA as compared to
the existing organization and staffing levels of each participating agency.
Defining the services and method of service delivery under the JPA for all
necessary functions of the police organization.
Defining and determining cost factors for the administration, capital purchases,
and start-up of the JPA structure.
Determining how the JPA would have access and use of necessary Riverside
County Sheriff’s Department regional law enforcement services.
A comprehensive salary and benefit survey with recommended compensation
ranges for each job classification, including pension options.
Potential areas of financial savings in the immediate and long term compared to
current costs.
A proposed implementation schedule, considering that Phase 2 (how to execute
implementation) and Phase 3 (full implementation) will follow subsequently.
Matrix Consulting indicates that the study will take 5 months to complete.
There are 17 cities that contract for law enforcement services with the County and ten of
those cities participated in the RFP process. With each participating city sharing equally
in the cost of the proposed study, the cost per city is $19,500. The City of San Jacinto
will award the actual contract and the participating cities will enter into a
participation/cost sharing agreement for their share of the cost. Staff is recommending
that the City Council authorize a General Fund expenditure of not to exceed $25,000.
This should ensure adequate funding in case any of the other cities decide to not
continue in the process and the remaining participating cities’ shares are higher than
$19,500.
Proposed Participation In Public Safety Joint Powers Authority Feasibility Study
February 23, 2016
Page 3
Fiscal Impact
Staff is recommending that the City Council authorize a General Fund expenditure of
not to exceed $25,000 for the City of Lake Elsinore’s share in the preparation of the
proposed police services JPA feasibility study.
Prepared by: Jason Simpson, Director of Administrative Services
Approved by: Grant M. Yates
City Manager
Attachments: Matrix Consulting Group – Technical Proposal