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ID# 15-846 (CDBG) Allocation for Fiscal Year 2016-2017
CITY OF LAI, 109 1 E LSM OKE �I;M DREAM EXTREMEn REPORT TO CITY COUNCIL TO: Honorable Mayor And Members of the City Council FROM: Grant Yates City Manager DATE: December 8, 2015 SUBJECT: Community Development Block Grant (CDBG) Allocation for Fiscal Year 2016 -2017 Recommendations Adopt the Community Development Block Grant (CDBG) Program for Fiscal Year 2016 -2017. 2. Approve submittal of the City's program to the County of Riverside. Background Each year the City of Lake Elsinore receives an allocation of Community Development Block Grant (CDBG) funds. These allocations are based on population and are designed for assistance to low and moderate income residents and areas. On July 30, 2014 the City Council renewed its Joint - Recipient Cooperation Agreement (Metropolitan Cities Agreement) with the County of Riverside. Participation in the Joint - Recipient Cooperation Agreement allows the City of Lake Elsinore to receive its portion of funds allocated by HUD, minus a twelve percent (12 %) administration fee by the County of Riverside. The 2016 -2017 Fiscal Year will be the second of the three fiscal years covered by the renewed Metropolitan Cities Agreement. To qualify for funding, eligible projects must largely benefit low and moderate income persons, prevent or eliminate slums and blight, or meet a need having a particular urgency. EDA has stated that "In an effort to ensure effective, efficient, and appropriate allocation and use of CBDG funds, the County may reject any proposed CDBG activity in an amount less than $10,000." The only exceptions to this policy include: traditionally 2016 -2017 CDBG Allocation December 8, 2015 Page 2 of 6 county -wide activities (city /county, multiple city, etc.) or a project or activity serving a very remote location. On September 24, 2015, staff held a public meeting at the Cultural Center for prospective organizations requesting CDBG funds. Notice of the public meeting was e- mailed to previously funded organizations and other interested persons on September 16, 2015, was published in the Press - Enterprise on September 22, 2015 and was posted on the City's web site. The organizations represented by persons attending the public meeting were the Assistance League of Temecula Valley, H.O.P.E, YMCA of Riverside County, Boys and Girls Club, Vista Community Clinic and Lity Corporation. Staff subsequently met individually with representatives of Studio 395, Habitat for Humanity Inland, Voices for Children and Dream Center Lake Elsinore and had a telephone conversation with a representative from the National Association for the Advancement of Colored People (NAACP). Discussion For the Fiscal Year 2016 -2017 funding program, the City hopes to receive approximately $ 424,079 which is the total that was awarded to the City for Fiscal Year 2015 -2016. It should be noted that this amount is an estimate and the actual amount of CDBG funds received by the City could fluctuate depending on how the United States Congress approves the national budget. Based on an allocation of $424,079 and CDBG requirements, twelve percent (12 %) or $50,889 would be required by the County of Riverside for administrative costs. Additionally, the City would be able to earmark a maximum of eight percent (8 %) or $33,926 towards CDBG program administration costs and fifteen percent (15 %) or approximately $63,612 towards public service programs. However, in order to maximize the amount of CDBG funds available for the City projects, Staff is proposing to use none of the CDBG funds for administrative costs. This will allow a balance of $259,578 for funding of Rehabilitation of Old Sheriff's Station for a Community Center and $50,000 for the City's Code Enforcement Division's Nuisance Abatement program. As of the filing deadline of October 30, 2015, the City received eight (8) outside public service agency applications for a total requested allotment of $209,700. The agencies requesting funds are as follows: Assistance League of Temecula Valley ($30,000). The agency is located in Temecula and the organization's Operation School Bell provides clothing and shoes to disadvantaged children in the Murrieta, Lake Elsinore, Menifee and Temecula School Districts. 2016 -2017 CDBG Allocation December 8, 2015 Page 3 of 6 Boys and Girls Club of Southwest Riverside County ($10,000). Located in Lake Elsinore, the organization is requesting funds to support the TASC (Transportation, Academics, Social Skills, and Character) Program provided at the Boys and Girls Club's Alberhill Ranch Clubhouse located at 3711 Nichols Road in the City of Lake Elsinore 3. Helping Our People in Elsinore Inc. (H.O.P.E) ($50000). Located in Lake Elsinore, the organization is requesting funds for its Pantry Program that distributes a balanced menu of groceries to low income families, seniors and individuals in Lake Elsinore and the surrounding communities. 4. Habitat for Humanity Inland Empire ($50,000). Serving Lake Elsinore residents, Habitat for Humanity Inland Valley requesting funds for it's the Critical Home Maintenance & Repairs Program to provide major and minor home repair and maintenance services for low to moderate income families, seniors and veterans. 5. Vista Community Clinic ($40,000). This organization's request for CDBG funds to for its Linking Low - Income Lake Elsinore Residents to a Medical & Dental Home through Insurance program whose goals are to link uninsured low- income residents of Lake Elsinore to health insurance and a medical /dental home, thereby providing access to comprehensive healthcare services. Services would be provided at Vista Community Clinic's new community health center which will be located in the City of Lake Elsinore, with a planned opening in December 2015. 6. National Association for the Advancement of Colored People (NAACP) ($129200). This organization has requested funds to support its ACT -SO (Academic, Cultural, Technological and Scientific Olympics) Program which is a yearlong enrichment program designed to recruit, stimulate, improve and encourage high academic and cultural achievement among high school students of African - American descent. The program would be held at the Altha Merrifield Memorial Library at 600 W. Graham. Voices for Children ($7,500). This organization is requesting CDBG funds for its Court Appointed Special Advocate (CASA) Program in Lake Elsinore to provide individualized advocacy services on behalf of foster children in the City of Lake Elsinore upon referral from Juvenile Dependency Court judges. 8. Young Mens Christian Association of Orange County DBA as YMCA of Riverside County ($10,000). The YMCA proposes to use CDBG funds to provide Youth Sports (Basketball and Soccer) Financial Assistance Scholarships to children from low- income families wishing to enroll in youth basketball and soccer programs being offered at Lakeland Village School. 2016 -2017 CDBG Allocation December 8, 2015 Page 4 of 6 Funding recommendations for the above requests are reflected in the "Public Service Programs" table below. City department/projects requesting funds are: 1. Rehabilitation of Lake Elsinore Old Sheriff's Station for Community Center ($259,578). The proposed project involves conversion of the existing vacant Lake Elsinore Old Sheriff Station parcel, located at 117 S Langstaff Street, for future utilization as a community center. 2. Nuisance Abatement ($50,000). CDBG funds will supplement costs to continue program of identifying Code Violations throughout the City and working with owners to bring their properties into compliance (Community Development Department). Furthermore, CDBG funds will also be applied toward a portion of the personnel costs associated with the program. A breakdown of CDBG funding requests and proposed allocations for all three (3) categories (public facilities, code enforcement, and public service programs) are reflected in the following tables. PUBLIC SERVICE PROGRAMS Agency Requested Amount 2016 -2017 Proposed Allocation Assistance League of Temecula Valley $30,000 $125500 Boys and Girls Club of Southwest Riverside Count $10,000 $10,000 Helping Our People in Elsinore, Inc. H.O.P.E $50,000 $18,612 Habitat for Humanity Inland Valley $50,000 $10,000 Vista Community Clinic $40,000 $12,500 National Association for the Advancement of Colored People NAACP $12,200 $0 Voices for Children $7,500 $0 Young Mens Christian Association of Orange County DBA as YMCA of Riverside Count $10,000 $0 Subtotal $209,700 $635612 As shown in this table, the total amount of CDBG funds available is only 30.3% of the total amount requested. Additionally, as described above, the minimum allocation has been set at $10,000 by County EDA. For these reasons, staff is recommending the above - listed proposed allocation. Staff is also recommending that three organizations (National Association for the Advancement of Colored People (NAACP), Voices for Children, and Young Mens Christian Association of Orange County DBA as YMCA of 2016 -2017 CDBG Allocation December 8, 2015 Page 5 of 6 Riverside County) not receive CDBG funding for the 2016 -2017 Fiscal Year for the following reasons: a. The NAACP submitted an incomplete application and did not describe how the proposed activity would meet at least one of the National Objectives of the CDBG program. Staff is concerned that without the identification of a National Objective that required CDBG documentation could not be submitted to the City and that the program would not be approved by County EDA and HUD. b. Voices for Children is new to Riverside County and has a San Diego address with a satellite office in Murrieta. According to their application, the Voices for Children program has been running for less than one year. Staff is concerned that the program is too new and without an established record of serving children of Lake Elsinore. Therefore, it is not recommending an allocation of the City's limited CDBG funds this year to this organization. C. The YMCA does not have a Lake Elsinore facility. It is proposing its activities at Lakeland Village Middle School within unincorporated Riverside County and we are concerned that it would not be able to submit the required documentation that it is serving residents of the City of Lake Elsinore. PUBLIC FACILITY PROJECT Facility /Type Requested 2016 -2017 Proposed Code Enforcement - Nuisance Abatement Amount Allocation Rehabilitation of Old Sheriff's Station for a $259,578 $2592578 Community Center Subtotal $2590578 $259,578 CODE ENFORCEMENT Program _ Requested Amount 2015 -2016 Proposed Allocation Code Enforcement - Nuisance Abatement $50,000 $50,000 Subtotal $50,000 $50,000 GRAND TOTAL: $360,467 It should be noted that the grand total of $360,467 does not include the required twelve - percent (or $63,612) that the County of Riverside is requiring for administrative costs as 2016 -2017 CDBG Allocation December 8, 2015 Page 6 of 6 outlined in the City Council approved Joint - Recipient Cooperation Agreement. Combining the grand total of $340,397 identified above and the $63,612 County administration cost results in an overall total of $424,079 as identified at the beginning of this report. The above recommendations have been reviewed by the City Council's Budget Subcommittee. The Budget Subcommittee agrees with the recommendations. Fiscal Impact As indicated above, the City of Lake Elsinore's CDBG allocation is anticipated to be $424,079 for the 2016 -2017 Fiscal Year. These funds will be available July 1, 2016. Staff recommends that if there are any additional public facility funds available with the final HUD award; that they be allocated to the Rehabilitation of Old Sheriff's Station for a Community Center and Code Enforcement programs. There is no fiscal impact to the general fund resulting from the allocation of CDBG funds. Prepared by: Richard J. MacHott, LEED Green Associate Planning Manager Approved by: Grant Taylor Community Development Director Grant Yates City Manager Attachments: 1. Summary Matrix of Public Service Requests with Past Awards 2. CDBG Funding Application Packets From: a. Assistance League of Temecula Valley b. Boys and Girls Club of Southwest County c. Helping Our People in Elsinore, Inc. (H.O.P.E) d. Habitat for Humanity Inland Empire e. Vista Community Clinic f. National Association for the Advancement of Colored People (NAACP) g. Voices for Children h. Young Mens Christian Association of Orange County DBA as YMCA of Riverside County Community Oevempmenl Block Grant JCBBG) wnOVmnOWnn[oso� Ima 2016 2017 program Year vlr uil vn vme III m9 5o axe Nanaveem¢me N/A xow ven0renu _. R¢eedetermined If N/n WA N/A Nn ... 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V106141411- SJ,oua Swun Welil Szsmv Wendy 40000 5uwo Riverside County Economic Development Agency: Primary Contact: Mr, Dan Somerston Phone: (602) 325 -3429 Email: altv.grants @gmail.com Document Generated: Monday, October 26th 2015, 2:04 pm Applicant Profile Applicant Type Organization Legal Name Assistance League of Temecula Valley Date of 501(c)3 06/19/1989 incorporation Addressl 28720 Via Montezuma Temecula, California 92590 -2510 UNITED STATES Telephone (951) 694 -8018 Fax (951) 694 -8298 Primary Contact Mr. Dan Somerston Grant Writer Phone: (602) 325 -3429 Email: altv.grants@gmail.com FEIN/ TAX ID 33- 0360419 DUNS Number 868952920 Web Address http:// temeculavalley .assistanceleague.org/ Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston Phone: (602) 325.3429 EDA Email: altv.grants@gmail.com Document Generated: Monday, October 28th 2015, 2:04 pm CDBG Application 2016 -2017 2016 -2017 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Program Description: CDBG is a flexible program that provides communities with resources to address a wide range of unique community development needs. Beginning in 1974, the CDBG program is one of the longest continuously run programs at HUD. The CDBG entitlement program allocates annual grants to larger cities and urban counties to develop viable communities by providing decent housing, a suitable living environment, and opportunities to expand economic opportunities, principally for low- and moderate - income persons. The CDBG program is a federally- funded program administered through the U.S. Department of Housing and Urban Development (HUD). As an Urban County in the Entitlement CDBG program, the County receives and annual formula allocation of CDBG funds from HUD. HUD determines the amount of each grant by using a formula comprised of several measures of community need, including the extent of poverty, population, housing overcrowding, age of housing, and population growth lag in relationship to other metropolitan areas. The program works to ensure decent affordable housing, to provide services to the most vulnerable in our communities, and to create jobs through the expansion and retention of businesses. CDBG is an important tool for helping local governments tackle serious challenges facing their communities. The CDBG program has made a difference in the lives of millions of people and their communities across the Nation. CDBG was authorized under the Housing and Community Development Act of 1974, as amended, and is listed under the Catalog of Federal Domestic Assistance (CFDA) as 14.216. Applicable CDBG regulations can be found at 24 CFR Part 570 and 24 CFR Part 91. CDBG funding has been used by the County, its cooperating cities, and other subrecipients for a wide variety of community, economic, and social development activities. Activities include public facilities such as fire stations, parks, community centers, senior centers, homeless shelters, health clinics, water and sewer improvements, and street and sidewalk improvements. CDBG also provides public service activities such as child care, health care, after school, programs, senior programs, food and clothing distribution, job training, recreation, and many more. All activities funded with the County's CDBG funds must: 1. serve persons or communities within the County's Urban County area; 2. be an eligible activity under CDBG regulations (24 CFR Part 570.201); and 3. meet a National Objective of the CDBG program (24 CFR Part 570.208). Most activities meet a National Objective by benefitting low- income persons or low- income communities. The County's Urban County CDBG Program includes all of the unincorporated areas of Riverside County as well as the "cooperating" cities of: Banning, Beaumont, Blythe, Canyon Lake, Coachella, Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston Phone: (602) 325 -3429 EDA Email: altv.grants @gmail.com Document Generated: Monday, October 26th 2015, 2:04 pm I. GENERAL INFORMATION This application is intended for use ONLY for Non - Profit 501(c)(3), Higher Education Institution, or Other Government Agencies /Special District that will be requesting CDBG funds from the County of Riverside. Cooperating Cities and their approved non - profit organizations [501(c) (3)], please return to the MAIN page and complete the (Cities ONLY) Community Development Block Grant Program 2016 -2017 application. Applicants are required to answer the following questions. (You may hit the `Tab" key to move on to the next question). Once complete, please select the "Did I complete this page" link to assure that all required questions have been answered. If any question was skipped, this link will return you to those questions that remain unanswered. After all questions have been answered, please select the "SAVE" button to proceed to the next page. PLEASE NOTE: Documents uploaded MUST be electronic files saved either on your computer or other storage device. Files can also be scanned and stored. Please be sure these documents are converted into an acceptable format such as: Office Word, Excel, PowerPoint, PDF, etc., before uploading. For technical support and assistance with uploads, please contact your local office at: 1 .800.984, 1000. and ask for the Community Service Division- CDBG /ESG unit. Applying Organization Name: Assistance League of Temecula Valley (ALTV) Application to CITY OF LAKE ELSINORE for $25,000 Type of Organization: Non - Profit Organization Organization Address: 28720 Via Montezuma City: Temecula Zip Code: 92590 -2510 Mailing Address: 28720 Via Montezuma City: Temecula Zip Code: 92590 -2510 Telephone Number: (951) 694 -8018 Fax Number: (951) 694 -8298 Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston Phone: (602) 325 -3429 Email: altv.grants @gmail.com Document Generated: Monday, October 26th 2015, 2:04 pm Executive Director: Ms. Sue Sampson Telephone Number: (714) 330 -6063 E -Mail Address: suedsampson@yahoo.com Program Manager: Ms. Rochelle Garaway Telephone Number: (951) 696 -7884 E -Mail: pgaraway@verizon.net Grant Writer: Dan Somerston Address (if different from above): Post Office Box 42351, Phoenix, Arizona, 85080 -2351 Telephone Number: (602) 325 -3429 E -Mail: altv.grants @gmail.com II. Organizational History (applicable ONLY if you are a non - profit organization) Date Organization founded: 1989 -6 -19 Date Organization incorporated as a non - profit organization: 1989 -6 -19 Federal Tax Identification Number: 33- 0360419 DUNS Number: 868952920 Organization Web Address: http://terneculavalley.assistanceleague.org/ Does your Organization expend $500,000 or more a year in federal funds? No Number of paid staff: 0 Riverside County Economic Development Agency: Nib, 92 Primary Contact: Mr. Dan Somerston Phone: (602) 325 -3429 EDA Email: altv.grants @gmail.com Document Generated: Monday, October 26th 2015, 2:04 pm Number of volunteers: 220 Non - profit Faith Based Organization: No Please list your Board of Directors: See uploaded /attached Board of Directors list Or, upload list of Names for Board of Directors here: 01 -AI_fV - Board Members 2015- 2016.pdf Please upload your organization's Articles of Incorporation here: 02 - ALTV - Articles of Inc,pdf Please upload your organization's Bylaws here: 03 -A LTV - Bylaws, pdf Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston Phone: (602) 325 -3429 E A Email: altv.grants @gmail.com Document Generated: Monday, October 26th 2015, 2:04 pm , PROJECT ACTIVITY Name of Project: Operation School Bell (OSB) 2016 -17 Specific Location of Project (include street address; if a street address has not been assigned, provide AP N): Street: 28720 Via Montezuma City: Temecula Zip Code: 92590 -2510 Assessor's Parcel Number (APN): n/a CDBG Funds Requested: 25,000.00 Where will the proposed activity occur (be specific as to the geographic boundaries)? if the project involves a new or existing facility, what is the proposed service/benefit area for the facility? Beneficiaries are served within the Southwest Riverside County Economic Development Region in FOUR (4) school districts: Lake Elsinore Unified School District, Menifee Union School District, Murrieta Valley Unified School District, and Temecula Valley Unified School District. Actual "shopping" events at which beneficiary schoolchildren are clothed are conducted at retailers' store locations in Menifee, Murrieta and Temecula. What Supervisorial District does the activity occur within? First City(les): Canyon Lake, Lake Elsinore, Menifee, Murrieta, Temecula, Wildomar, Perris (southern portions) Regions: Southwest Riverside County Economic Development Region Other: County areas (outside of city boundaries above) within Southwest Riverside County Economic Development Region If this project benefits residents of more than one community or jurisdiction, have requests been submitted to those other entitlement jurisdictions? (i.e., City of Palm Springs, City of Moreno Valley, City of Riverside, etc.) YES Check ONLY the applicable category your application represents. Public Service Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston Phone: (602) 325 -3429 LUA Email: altv.grants@gmail.com Document Generated: Monday, October 26th 2015, 2:04 pm Upload photos of structure for rehabilitation/preservation (if applicable) No File Uploaded Other: (provide description) Respond to A & B ONLY if this application is for a public service project. Npis this a NEW service provided by your agency? (B) If service is not new, will the existing public service activity level be substantially increased or improved? YES If applicable, upload the Project Activity Map: 04 - ALTV - Project Activity Map.pdf Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston Phone: (602) 325 -3429 EDA Email: altv.grantsCgmail.com Document Generated: Monday, October 26th 2015, 2:04 r m IV. PROJECT NARRATIVE A. Provide a detailed Project Description . The description should only address or discuss the specific activities, services, or project that is to be assisted with CDBG funds. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity: SCHOOL DISTRICTS The Southwest Riverside County Economic Development Region (see attached map) is the area within which the Assistance League of Temecula Valley (ALTV) provides a range of services to disadvantaged individuals and families. The Operation School Bell (OSB) program maintains Public Service Agreements (PSAs) with four (4) regional school districts within this economic development region and will in 2016 -2017 clothe the specified number of schoolchildren in each district: 545 in Lake Elsinore Unified School District 420 in Menifee Union School District 450 in Murrieta Unified School District 485 in Temecula Valley Unified School District 1,900 is TOTAL Population Served (2015 -2016) RIVERSIDE COUNTY The four (4) school districts in which OSB program services are provided encompass significant areas within three (3) Riverside County supervisorial districts. The ALTV service area encompasses the following areas: Supervisorial District 1: the cities and communities of Lake Elsinore, Canyon Lake and Wildomar, and significant portions of Riverside County extending from just north of the city of Lake Elsinore south to the San Diego County line and encompassing all unincorporated County areas west of the cities/ communities of Lake Elsinore, Wildomar, Murrieta and Temecula. Supervisorial District 3: the cities of Murrieta and Temecula, and significant portions of Riverside County extending from the eastern boundaries of these two cities east to Sage Road, south to the San Diego County line, and north to an area roughly delineated by the Domenigoni Parkway. Unincorporated communities include Murrieta Hot Springs, French Valley, Temecula Wine County, Glen Oaks, Diamond Valley, Pauba Valley, and Sage. Supervisorial District 5: the city of Menifee and the southern half of the city of Perris. B. Provide a detailed description of the proposed use of the CDBG funds only (e.g, client scholarships, purchase of specific equipment, rent, supplies, utilities, salaries, etc.): ALL CDBG funds awarded are used exclusively to purchase new, school- appropriate clothing and shoes for disadvantaged (low- income) schoolchildren (K -12, ages 5 -17) within the Lake Elsinore Unified School District (USD), Menifee Union School District, Murrieta Valley USD and Temecula Valley USD. 1,900 disadvantaged schoolchildren will be provided with school- appropriate clothing and shoes in these four Riverside County school districts. All clothing /shoe purchases are documented and completed at OSB program "shopping events" held by Assistance League of Temecula Valley (ALTV) during the academic year. 100% of program beneficiaries qualify as "low income ", "very low income" or "extremely low income" using the appropriate (Riverside -San Bernardino - Ontario MSA) regional US HUD income levels and household size. Formal income verification is completed for each beneficiary and retained on -file. In nnga nnA- EL.. .. r...V ... w... L..... ,..... al 1... .. ,,.....,. L.,.. :...... „.,,,n ... u....4.........L, h... Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston tOOD Phone: (602) 325 -3429 A Email: altv.grants @gmail.com Document Generated: Monday, October 26th 2015s 2:04 pm income" student population. This program addresses a critical human services need also promotes school attendance and educational achievement. The OSB program is in its 27th year and will clothe 1,900+ disadvantaged schoolchildren in 2015 -2016 (in progress at the time of this application) and 1,900 in 2016 -2017. Per -child spending by ALTV's OSB program in 2016 -2017 is set at $125. C. What are the goals and objectives of the project, service, or activity? How will you measure and evaluate the success of the project to meet these goals and objectives (measures should be qualitative)? The program's outcomes are clear: in recent years, OSB has successfully clothed thousands of local disadvantaged schoolchildren and remains determined to grow the program to meet the identified increased need for these services. Year after year, the OSB program has achieved its goals of providing critical services to local disadvantaged schoolchildren in an efficient, convenient and comfortable manner. Quantitative measurement is straightforward: OSB successfully clothes the projected /proposed number of local disadvantaged schoolchildren annually. As expected, there's no direct post -event follow -up with beneficiaries who have received clothing /shoes through the program. Nonetheless, uniform positive feedback about the program and its operations are received each year from school district personnel, PTA organizations, parents and children. This feedback affirms that the program delivers necessary services to children in need and performs effectively within the local community. D. Please identify the project milestones using an Estimated Timeline for Project Implementation: START /END DATES ACTIVITY 02/2016 to 09/2016 Planning & Coordination .� 08/2016 to 09/2016 Volunteer Training 09/2016 to 10/2016 Fall "Shopping" Events 11/2016 to 12/2016 Reporting & Compliance 01/2017 to 02/2017 Winter" hopping" Events 02/2017 to 03/2017 Follow -up & Close -out 03/2017 to 03/2017 Final Reporting Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston Phone: (602) 325 -3429 Email: altv.grants @gmail.com Document Generated: Monday, October 26th 2015, 2:04 pm V. PROJECT BENEFIT A. Indicate the number of people or households that will directly benefit from your proposal using CDBG funds: (NOTE: This is based on the expected number of clients to be served if the County funds your project for the requested amount.) 200 in Lake Elsinore using $25K in City of Lake Elsinore CDBG funding; 1,900 in entire project (in 4 regional school districts) B. Indicate the number of unduplicated clients that will be served (An unduplicated client is counted only once, no matter how many direct services the client receives during a funding 2ear 00 in Lake Elsinore using $25K in City of Lake Elsinore CDBG funding; 1,900 in entire project (in 4 regional school districts) C. Length of proposed CDBG- funded activities or service (weeks, months, year): One year; 06101/2016 to 05/31/2017 D. Service will be provided to (check one or more): CHILDREN Range of children's age (if applicable): 5 -17 If services are provide to Homeless persons, please indicate the number of beds at facility: n/a E. What methods will be used for community involvement to assure that all who might benefit from the project are provided an opportunity to participate? ALTV's volunteers diligently foster knowledge of the OSB program to community leaders, local employers and school district personnel who direct eligible (low- income) schoolchildren to the OSB program. Materials in both English and Spanish languages. F. What evidence is there of a long -term commitment to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? The OSB program is in its 27th year of operation. ALTV's thrift store provides a reliable primary funding mechanism. ALTV's Board believes it's prudent to diversify funding sources and elicit individual, corporate, government & community financial & volunteer support. ALTV has undertaken an effort to seek corporate and foundational financial support to supplement current OSB spending and enable the program to serve a growing population of disadvantaged schoolchildren within the region. Riverside County Economic Development Agency: law Primary Contact: Mr. Dan Somerston Phone: (602) 325 -3429 Email: altv. grants @gmaii,com Document Generated: Monday, October 26th 2015, 2:04 pm VI. NATIONAL OBJECTIVE All CDBG- funded activities must meet at least one of the five National Objectives of the CDBG program. Indicate the category of National Objective to be met by your activity: CATEGORY 1; Benefit to low- moderate income persons (must be documented). Please choose either subcategory A or B: A. Limited Clientele: The project serves clientele that will provide documentation of their family size, income, and ethnicity. Identify the procedure you currently have in place to document that at least 51% of the clientele you serve are low- moderate income persons. B. Clientele presumed to be principally low- and moderate - income persons: The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client (s) that they fall into one of the following presumed categories. Presumed Categories: Abused children Battered spouses Elderly persons Severely disabled adults Migrant Farm workers Persons living with AIDS Homeless persons Illiterate adults Describe the clientele above (sections A and B) to be served by this activity: All OSB program beneficiaries are disadvantaged schoolchildren (ages 5 -17) attending classes within the four aforementioned school districts. ALL (100 %) participants qualify as "extremely low- income," "very low- income," or "low- income" in 2014 -2015. It is anticipated this will be the case again in 2015 -2016 and 2016 -2017. The vast majority of children served are in the extremely low- income category and many are homeless (qualified under McKinney - Vento Homelessness Assistance Act). Discuss how this project directly benefits low- and moderate- income residents: OSB addresses a critical human services need and promotes school attendance and educational achievement. OSB knows, from it's exit - interview survey conducted in 2014 -2015, that significant numbers of the program beneficiaries had ALREADY missed classroom attendance in the past year due to a lack of sufficient school clothing and /or shoes. Annual positive feedback from parents, school personnel, teachers, PTA officials, and community/ civic leaders confirms the program's benefits and successes. CATEGORY 2: Area Benefit - The project or facility serves, or is available to, ALL persons located within an area where at least 51% of the residents are low /moderate - income. Please note: EDA is currently using the 2010 Census data and guidance from the U.S. Department of Housing and Urban Development. Census data is used for determining eligibility of low- and moderate - income area benefit CDBG projects. Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston Phone: (602) 325 -3429 Email: altv.grants @gmail.com Document Generated: Monday, October 26th 2015, 2:04 pm Enter or copy and paste Census Tract and block group numbers: n/a Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) No File Uploaded Total population in Census Tract(s) / block group(s): n/a Total percentage of low- moderate population in Census Tract(s) / block group(s): n/a CATEGORY 3: Prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified (and County- designated) slum and blighted area. Is the proposed project located in an area with determinable indications of slum and blight? Project Benefit, Category 3. Slum Blight Documentation (Maps, Photos, News Stories, Reports, etc.) (Attach if applicable) No File Uploaded Provide the percentage of Deteriorated Buildings/Qualified Properties: n/a Slum/Blight Designation Year: n/a Public Improvement Type and Condition: n/a Describe the Boundaries of the Slum/Blight area(s): n/a CATEGORY 4: Activities undertaken to create or retain permanent jobs, at least 51% of which will be made available to or held by low /moderate- income persons. Proposed Job Creation/Retention: Total Jobs Expected to Create: n/a Total Jobs Expected to Retain: n/a CATEGORY 5: Activities that provide assistance to micro- enterprise owners /developers who are low /moderate- income: Proposed Assistance to Businesses: New Businesses expected to assist: n/a Riverside County Economic Development Agency: Primary Contact; Mr. Dan Somerston Phone: (602) 325 -3429 Email: altv.grants@gmail.com Document Generated: Monday, October 26th 2015, 2:04 pm Existing Businesses expected to assist: n/a Enter Total Businesses expected to assist: n/a Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston Phone: (602) 325 -3429 Email: altv.grants @gmail.com Document Generated: Monday, October 26th 2015, 2:04 pm VII. FINANCIAL INFORMATION Personnel Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Salaries & Wages 0 0 Fringe Benefits 0 0 Consultants & Contract Services 0 0 SubTotals: 0 0 Non - Personnel Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Space Costs 0 0 Rental, Lease or Purchase of Equipment 0 0 Consumable Supplies 0 0 Travel 0 0 Telephone 0 0 Utilities 0 0 Other Costs 0 0 SubTotals: 0 0 Other Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Architectural /Engineering Design 0 0 Acquisition of Real Property 0 0 Construction /Rehabilitation 0 0 Indirect Costs 0 0 Other 0 0 SubTotals: 0 0 Grand Totals: 0 0 Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston Phone: (602) 325.3429 EDA Email: altv.grants @gmail.com Document Generated: Monday, October 26th 2015, 2:04 pm Agency Custom Budget Upload OPTIONAL- Upload your Agency Custom Budget: Provide total Budget information and distribution of CDBG funds in the proposed budget 05 -ALTV - OSB Budget 2016 -2017 - Lake Elsinore.pdf Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston Phone: (602) 325 -3429 EDA Email: altv.grants @gmail.com Document Generaled: Monday, October 26th 2015, 2:04 pm LEVERAGING List other funding sources and amounts (commitments or applications) which will assist in the implementation of this activity. Current and pending evidence of leveraging commitments/ applications must be submitted with application. Federal: Federal: Federal: CDBG funding sought for 2016 -2017: County of Riverside, $30,000.00; City of Lake Elsinore, $250000,00; City of Menefee, $20,000.00; City of Murrieta, $20,000.00; City of Temecula, $25.000.00; City of Wildomar, $15.000.00 State/Local: County of Riverside, CID Funding (District 1), $3,500.00, will apply in 2016 County of Riverside, CID Funding (District 3), $5,000.00, will apply in 2016 County of Riverside, CID Funding (District 4), $3,125.00, will apply in 2016 Private: Kohl's Department Stores, $23,750.00 (discounts); Kohl's Associates in Action, $2,000.00; Subaru, $13,000.00; United Way, $10,000.00; Southern California Edison, $2,500.00; US Bank, $2,000.00; Mazda, $2,500.00; SafewayNons, $5,000.00; Pechanga, $5,000.00. Fees: n/a Donations: Temecula Valley Soccer Assoc., $500; ALTV Step Up for Student Campaign, $12,500.00; ALTV Couture Closest, $1,500. Other: ALTV Thrift Shop sales (Board of Directors commitment), $110,000.00; and ALTWOSB Volunteer hours (2,100 x $5.00) = $10500.00 C. What type of long -term financial commitment is there to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? The OSB program is in its 27th year of operation. ALTV annually undertakes an effort to seek corporate /foundational financial support to supplement current OSB spending and enable it to serve a growing population of disadvantaged schoolchildren. Together with ALTV Thrift Shop income, grants, donations, and revenues from fundraising events, the program will continue to be sustained and grow to provide service to a growing disadvantaged population. D. Provide a summary by line item of your organization's previous year's income and expense statement (Attachment VI -B, Exhibits 1, 2, etc.): See uploaded /attached ALTV audited financials as of 31 May, 2015. See uploaded /attached ALTV evidence of commitment documents. OR Upload Income and Expense Statement: 05 - ALTV - Audit Report - 2015- 05- 31.pdf Upload Leveraging (Evidence of Commitment): 07 - AI.:TV - I_cveraging.pdf Riverside County Economic Development Agency: Primary Contact: Mr, Dan Somerston Phone: (602) 325 -3429 EDA Email: altv.grants @gmail.com Document Generated: Monday, October 26th 2015, 2:04 pm E. Was this project or activity previously funded with CDBG? YES If yes, when? 2014 -7 -1 F. Is this activity a continuation of a previously funded (CDBG) project? NO If yes, explain: n/a Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston Phone: (602) 325 -3429 LDA Email: altv.grants @gmail.com Document Generated: Monday, October 26th 2015, 2 :04 rm Vlll. MANAGEMENT CAPACITY A. Describe your organization's experience in managing and operating project or activities funded with CDBG or other Federal funds: ALTV has operated the OSB program with CDBG funding (cities and County) for a number of years with great success. All objectives are met annually and supported with the necessary documentation for each municipality. B. Describe your organization's written and adopted management systems (i.e., policies and procedures) including personnel, procurement, property management, record keeping, financial management, etc.? ALTV maintains extensive policies /procedures including national organization & local chapter regulations /policies, bylaws, committee rules and detailed job descriptions. Financial policies related to procurement, internal controls, disbursements, deposits, and investments are in place. Board oversees organizational budgets /expenditures; Treasurer manages daily /monthly/ annual financials; CPA produces audits. Extensive detailed governance, financial and program records are maintained. Upload Management Capacity (Detailed organizational chart): 08 - ALTV - Management Capacity.pdf C. Please provide the names and qualifications of the person(s) that will be primarily responsible for the implementation and completion of the proposed project: Ms. Rochelle Garaway, OSB 2016 -2017 Chairperson: Ms. Garaway, a former banking executive, has organizational and management experience with PTA organizations and a B.S. in Education. Ms. Garaway has already assisted with organizational and operational aspects of Operation School Bell for ALTV in two past years. In 2015 -2016, Ms. Garaway is heavily engaged with all planning and operational aspects of OSB in order that she will be prepared to oversee the program in 2016 -2017. Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston Phone: (602) 325 -3429 EDA Email: altv.grants@gmail.com Document Generated: Monday, October 26th 2015, 2:04 pm APPLICATION CERTIFICATION APPLICATION CERTIFICATON Undersigned hereby certifies that (check box after reading each statement and digitally sign the document): Applicant Checklist 1. The information contained in the project application is complete and accurate. 2. The applicant agrees to comply with all Federal and County policies and requirements imposed upon the project or activity funded by the CDBG program. 3. The applicant acknowledges that the Federal assistance made available through the CDBG program funding will not be used to substantially reduce prior levels of local, (NON -CDBG) financial support for community development activities. 4. The applicant fully understands that any facility built or equipment purchased with CDBG funds shall be maintained and /or operated for the approved use throughout its economic life, pursuant to CDBG regulation. 5. If CDBG funds are approved, the applicant acknowledges that sufficient non -CDBG funds are available or will be available to complete the project as described within a reasonable timeframe. 6. On behalf of the applying organization, I have obtained authorization to submit this application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and /or written Board Approval signed by the Board President). Enter Name and Title of Authorized Representative: Sue Sampson DATE: 2015 -10 -26 Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston Phone: (602) 325 -3429 EDA Email: altv,grants @gmail.com Document Generated: Monday, October 261h 2015, 2:04 pm Applicant's Check -list The following required documents listed below have been attached. Any missing documentation to the application will be cause for the application to be reviewed as INELIGIBLE. 1. Board of Directors 2. Articles of Incorporation and Bylaws 3. Project Activity Map 7. Leveraging (Current evidence of commitment) 8. Income and Expense Statement 9. Management Capacity (Detailed organizational chart) 10. Board's Written Authorization approving submission of application (below) Please Upload Board Approval Here: 09 -AI_TV - Board Auth - CDBG 2016 -17 - Lake Elsinore.pdf Riverside County Economic Development Agency: Primary Contact: Mr. Dan Somerston Phone: (602) 325 -3429 EDA Email: altv.grants@gmail.com Document Generated: Monday, October 26th 2015, 2:04 pin Application Feedback CDBG 2016 -2017 Application Attachment Assistance League of Temecula Valley (ALTV) Attachment 1 Current Board of Directors Index of Exhibits 1) 2015 -2016 ALTV Elected Board of Directors - AL assistance league' Temecula Valley OFFICERS: President: VP Membership: ASSISTANCE LEAGUE" OF TEMECULA VALLEY BOARD OF DIRECTORS June, 2015 — May, 2016 VP Philanthropic Programs: VP Fund Development: VP Finance: Sue Sampson 30789 East Green Drive Murrieta, CA 92563 suedsampson@yahoo.com 714- 330 -6063 Mary Lindholm 29159 New Arrowhead Drive Menifee, CA 92584 -7822 mrindhlm @verizo.net 951 -246 -7190 Annette Sheehy 39612 Clos Du Val Murrieta, CA 92563 bilsheehy @yahoo.com 951 -304 -3305 Denise Lanier 32232 Corte Coronado Temecula, CA 92592 -6354 grammysings@msn.com 951.265 -8248 Dorcas Shaktman 39409 Beringer Drive Murrieta, CA 92563 dshaktman@verizon.net 951- 304 -2605 Secretary: Marilyn Rule 38532 Quail Ridge Drive Murrieta, CA 92562 -3063 mrulel@ca.rr.com 951 - 239 -0791 Treasurer: Arne Chandler 26381 John Adams Street Murrieta, CA 92563 bigchand @yahoo.com 951- 970 -6846 Educator, Retired Educator, Retired Educator, Retired Sr. Human Resources Analyst Private & Public Sectors Retired Sr. VP, Banking Executive, Retired Educator, Retired VP, Regional Banking Operations, Retired Page 1 of 2 Revised: 23 July, 2015 AL ASSISTANCE LEAGUE° OF TEMECULA VALLEY BOARD OF DIRECTORS assistance league' Temecula Valley June, 2015 — May, 2016 ELECTIVE STANDING COMMITTEES: Education Chairman: Ginny Wetzel Medical Equipment Sales, 39394 Via Monserate Retired Murrieta, CA 92563 craftylady951@gmail.com 818 - 726 -7341 Chapter House Manager: Cindy Jasperson Information Technology, 41395 De Anna Ranch Road Retail Manager Murrieta, CA 92562 Retired cjaspy @yahoo.com 951- 698 -3733 Thrift Shop Manager: Diana Elizondo Educator, 39628 Clos Du Val Retired Murrieta, CA 92563 dianaelizondo@verizon.net 951- 600 -9404 Assisteens Liaison: Electra Demos Educator, 31004 Wellington Circle Retired Temecula, CA 94591 jfmnlec @verizon.net 951 - 308 -1512 Bylaws Chairman: Suzanne Dechert Educator, 34550 Linda Rosea Road Retired Temecula, CA 92592 -7818 suzannedechetf@gmail.com 951- 302 -0502 Public Relations Chairman: Joan Price Speech Pathologist & Audiologist, Post Office Box 577 Retired Temecula, CA 92593 -0577 Educator, Uprice444 @gmail.com Retired 951- 809 -0704 Strategic Planning Chairman: Shelley Diamond Retail Management 41639 Cypress Point Way Retired Temecula, CA 92591 rockydefuz@yahoo.com 951 -699 -5459 Page 2 of 2 Revised: 23 July, 2015 CDBG 2016 -2017 Application Attachment Assistance League of Temecula Valley (ALTV) Attachment 2 Articles of Incorporation Index of Exhibits 1) ALTV Articles of Incorporation hQ _, a ail dl3 ..,T 5;3d u p i t .... A 417115 Cd hfor • ia >��iJ.'ii l!'416 VtiY; Y CIlY1.�� lllC �i. OFFICE OF THE SECRETARY Of STATE CORPORATION DIVISION 1, MARCH FONG EU, Secretary State of California, hereby certify: of State of the That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct, IN WITNESS WIIEREOF, I execute this certificate and affix the Great Seal of the State of California this APR C2 � '7'_ Secretory of Seate 59C)STAr VORM Ge "07 aMB�. CERTIFICATE OF AMENDMENT OF ARTICLES OF INCORPORATION A417175 _:zV 7n Sb�o9Yr,^.scfift� °�k+ryaf Srbla �f tt�e CxN of ryt4omiS APR 13 SIP LA DONNA JTMENEZ AND BETTY THOMPSON certify that: tJlAPICHNO- 1V,Ur P;of8; I 1. They are the president and the secretary, respectively, of Assistance Guild of Temecula Valley, a California Nonprofit Public Benefit Corporation. 2. Article I NAME of the articles of incorporation of this corporation is amended to read as follows: The name of the corporation is ASSISTANCE LEAGUE OF TEMECULA VALLEY, 3. The foregoing amendment of articles of incorporation has been duly approved by the board of directors,., 4. The foregoing amendment of articles of incorporation has been duly approved by the required vote of members. We further declare under penalty of perjury under the laws of the State of California that the matters set forth in this certificate are true and correct of our own knowledge. DATE: April &, 1992 MEMO 1 as G _ .,.,._ LA DONNA •- NONPROFIT .Y al lyy1;� Ii.�?i..- .JL:,�i.,, :lM..:., +7'li'4 {7?�y,dw• A'In ��isli Si i"+,1„ �S9 &IA yV!R.,. .,.,.'.�i`AY�. i, qg P i state o Ca ifornia OFFICE OF THE SECRETARY OF STATE CORPORATION DIVISION I, MARCH FONG EU, Secretary of State of the State of California, hereby certify: That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct, IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this _.._.__JUN 1,9..19$x_.._._.__ "KV Srnl4 pants CCla> 'ai`:W +` se !oue VALLEY. 1463456 �.�voor��sD F i i E ii rLe OIIKO of fie Setts I sla ARTICLES OF INCORPORATION 6; the s.ek of Cec1e00, 0 .OF— ASSISTANCE GUILD OF TEMECULA VALLEY JUN 15 shall consist 1989 A California Nonprofit Public Benefit Corporation legislation, and the corporation shall not participate or MARCH FLING EU, Secretary ql $ W The name of the corporation is ASSISTANCE GUILD OF TEMECULA A. This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. B. The specific purpose of this corporation is to carry on a program of philantropic work in the community and to control and administer at least one major philanthropic project. III. INITIAL AGENT FOR SERVICE OF PROCESS The name and address in the State of California of this corporation's initial agent of the corporation for service of process is: MARJORIE Be B.ARNUM, 46569 E1 Viento Seco Drive, Temecula, CA. 92390 IV. LIMITATION ON CORPORATE ACTIVITIES A. This corporation is organized and operated exclusively for charitable purposes within the meaning of Section 501 (c)(3) of the Internal Revenue Code or the corresponding provisions of any future United States Internal Revenue Law. Notwithstanding any other provision of these articles, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this corporation, and the corporation shall not carry on any other activities not permitted to be carried (a) by a corporation exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue Law, or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue Law, S. No substantial part of the activities of this corporation shall consist of carrying on propaganda,. or otherwise attempting to influence legislation, and the corporation shall not participate or 1 intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office. r r • r � . The property of this corporation is irrevocably dedicated to charitable purposes and no part of the net income or assets of this corporation shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Upon the dissolution or w1nding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under Section 501 (c)(3) of the Internal Revenue Code (or the corresponding provision of any future United States Internal Revenue law). The organization shall be National .Assistance League, if it qualifies as a distributes under the provisions of this Article. IN WITNESS WHEREOF, the undersigned, being the Incorporator of .ASSISTANCE GUILD OF TEMECULA 'VALLEY has executed these Articles of Incorporation this /i�' day of June, 1989. I hereby declare that I am the person who executed the foregoing Articles of Incorporation, which execution is my act and deed. CDBG 2016 -2017 Application Attachment Assistance League of Temecula Valley (ALTV) Attachment 3 Bylaws Index of Exhibits 1) ALTV Bylaws Revised 2015 BYLAWS OF ASSISTANCE LEAGUE® OF TEMECULA VALLEY a nonprofit public benefit corporation Article 1 Name and Headquarters 1.01 Name. The name of this corporation is Assistance League of Temecula Valley, a chartered chapter of National Assistance League®. 1.02 Principal Office. The principal office for the transaction of business of this organization is hereby fixed and located at 28720 Via Montezuma, Temecula, CA 92590 -2510. Article 2 Purpose and Policies 2.01 Purpose. The purpose of this organization shall be as stated in its Articles of Incorporation: to administer, carry on and control at least one (1) program of philanthropic work in the community. 2.02 Policies. (a) This organization is a tax - exempt, charitable corporation, exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law), and shall be nonprofit, nonsectarian and nonpolitical in all its policies and activities and not organized for the private gain of any individual or entity. (b) This organization shall not carry on any other activities not permitted to be carried on by an organization exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law), or by corporation contributions which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law). (c) This organization shall provide in its Articles of Incorporation that its income, assets and property are irrevocably dedicated to charitable purposes and no part of the net income, assets or property of the chapter shall ever inure to the benefit of any member thereof, or to the benefit of any private persons. (d) Upon the dissolution and winding up of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to a nonprofit fund, foundation or corporation organized and operated exclusively for the purposes specified in Section 501(c)(3) of the Internal Revenue Code and which has established its tax exempt status under that section. (e) No substantial part of the activities of this organization shall consist of the carrying on of propaganda, or otherwise attempting to influence legislation, nor shall the organization participate or intervene in any political campaign including publishing or distribution of statements on behalf of or in opposition to any candidate for public office. (f) This organization shall be subject to the following limitations and restrictions: (1) This organization shall distribute its income for each taxable year at a time and in manner that will not subject the corporation to the tax on undistributed income imposed by Section 4942 of the Internal Revenue Code of 1986. (2) This organization shall not engage in any act of self - dealing as defined in Section 4941(d) of the Internal Revenue Code of 1986. (3) This organization shall not retain any excess business holdings as defined in Section 4943(c) of the Internal Revenue Code of 1986. (4) This organization shall not make any investments that will subject it to tax under Section 4944 of the Internal Revenue Code of 1986. (5) This organization shall not make any taxable expenditure as defined in Section 4945(d) of the Internal Revenue Code of 1986. (g) This organization shall support the purpose of National Assistance League and comply with its laws, policies, procedures and standards. (h) The activities of this organization shall be conducted without financial benefit to any member. Article 3 Membership 3.01 Composition. This organization shall have members that shall be called voting members and may also have nonvoting members. Membership as a voting or nonvoting member is open without discrimination to all individuals as long as they comply with the responsibilities of membership. 3.02 Responsibilities and Standards. (a) Members shall comply with the responsibilities and standards of membership, including: maintaining conduct that enhances the image and reputation of the organization and does not cause it embarrassment; behaving in a civil manner; supporting the harmony, mission and welfare of the organization; and complying with the organization's required policies. (b) Other responsibilities and standards of membership shall be defined in the standing rules. (c) The Board of Directors, hereinafter referred to as the Board, has the right in its sole and absolute discretion to: (1) Deny membership to any person who has demonstrated a disregard for or an unwillingness or inability to comply with the responsibilities and standards of membership; and (2) Terminate the membership of any member who, after allowing the member to be heard, is determined by the Board to have failed to comply with the responsibilities and standards of membership. 3.03 Suspension of Membership. The Board has the right in its sole and absolute discretion to suspend a member from all privileges and rights of membership who the Board determines has not complied with the responsibilities of membership. Such action may be taken only after a hearing by the Board following fifteen (15) days written notice to the member involved of the time and place of such hearing. Suspension of membership may not take effect for at least five (5) days after such hearing. A member's membership in Assistance League may be suspended for a period not to exceed ninety (90) days. 3.04 Termination of Membership. Following the period of suspension, a member who fails to comply with bylaws, policies and standards of Assistance League may have membership terminated by a three - fourths (3/4) vote of the Board, if such action is deemed in the best interest of the organization. Such action may be taken only after a hearing by the Board following fifteen (15) days written notice to the member involved of the time and place of such hearing. Termination of membership may not take effect for at least five (5) days after such hearing. All rights and privileges of a member shall cease on the termination of membership. 3.05. Age Limit. This organization shall have no age requirements; however, it may be so organized that the membership may be divided into various groups of age compatibility in accordance with applicable law. 3.06 Leave of Absence. The Membership Committee may grant or deny requests for temporary leaves of absence to voting members for travel, illness or to meet emergency needs. While on leave of absence, a voting member shall continue to pay dues and may attend chapter meetings and vote and shall be counted in the quorum when present. Other financial obligations shall be optional with the chapter. 3.07 Penalties. Any member who is more than sixty (60) days delinquent in any chapter obligation, without reasons deemed sufficient by the Board, shall, by action of the Board, forthwith be suspended from all privileges of the chapter. The Secretary shall notify such member, in writing, of the suspension. Upon satisfactory discharge of the delinquent chapter obligations within thirty (30) days after notice of suspension, all privileges of chapter membership shall be restored. If delinquent chapter obligations are not met within thirty (30) days after notice of suspension, the membership of such member shall be terminated. 3.08 Dual Membership. Chapter members may hold membership in more than one (1) chapter and /or auxiliary. Such members shall declare a primary chapter and /or auxiliary. Article 4 Board 4.01 Governing Body. The Board shall be the governing body of this organization. It shall be composed of the Officers and the Elective Standing Committee chairmans. Only elected members of the Board shall attend Board meetings and have a vote. The Parliamentarian shall attend Board meetings in a nonvoting capacity. 4.02 Powers. The Board shall be subject to the powers and functions as prescribed by the bylaws. 4.03 Policies and Standards. The Board shall have the power to establish and maintain policies and standards. 4.04 Management. The Board shall have the responsibility for the general management of the corporation and the power to act for the corporation between meetings of the membership. 4.05 Terms of Office. Members of the Board shall hold office for a term of one (1) year or until their successors are elected and assume office. They shall assume office at the close of the May Joint Board meeting. No member shall be eligible to serve more than two (2) consecutive terms in the same office. 4.06 Meetings. Regular meetings of the Board shall be held on the third (3 "') Tuesday of each month unless otherwise directed by the Board. 4.07 Conduct of Meetings. Members of the Board may participate in a meeting through use of conference telephone or similar communications equipment, including but not limited to electronic meetings, so long as all members participating in such meeting can communicate with one another. Final discussion and vote shall be by simultaneous aural communication among all participating members. Such participation shall constitute personal presence at the meeting. 4.08 Special Meetings. Special meetings of the Board may be called by the President and shall be called upon the written request of five (5) members of the Board, provided notice of such special meetings shall have been given to each Board member at least three (3) days prior thereto. 4.09 Quorum. A majority of the Board shall constitute a quorum. 4.10 Vacancies. Vacancies on the Board, except in the office of President, shall be filled by majority vote of the Board. The office of President shall be filled by the Vice President Membership, and the Board shall fill the vacancy thus created. 4.11 Executive Committee. The Executive Committee shall be composed of the officers of the Board. This committee shall have the power of the Board between meetings of the Board. Four (4) members shall constitute a quorum. The Parliamentarian shall attend Executive Committee meetings in a nonvoting capacity. Article 5 Nominations and Elections 5.01 Nominating Committee. In December and January, the Nominating Committee shall be elected. Two (2) members and one (1) alternate shall be elected by and from the Board at the December Board meeting and a minimum of three (3) members and one (1) alternate elected by and from the voting membership at the January regular meeting. A member nominated at the January meeting must be present to accept or decline the nomination. The chairman and vice chairman shall be elected by and from the Nominating Committee. No member shall be eligible to serve two (2) consecutive years. The Secretary shall call the first meeting of the Nominating Committee. 5.02 Slate. In March, the Nominating Committee shall submit its slate of nominees for offices on the Board. Only one (1) nominee shall be elected to each office. These offices are: President, Vice President Membership, Vice President Philanthropic Programs, Vice President Finance, Vice President Fund Development, Secretary, Treasurer, Assisteense Liaison, Bylaws Chairman, Chapter House Manager, Education Chairman, Public Relations Chairman, Strategic Planning Chairman, Thrift Shop Manager. 5.03 Notice. The committee chairman shall submit a copy of the slate of nominees to the Secretary and to each voting member at least one (1) month prior to the election meeting or at the previous regular meeting- 0 5.04 Petition Process. Ten percent (10 %) or more of chapter members eligible to vote may nominate, by signed petition, an additional nominee for an office on the Board by mailing such petition together with the written consent of the nominee to the Secretary at least ten (10) days prior to the election meeting. No member shall sign more than one (1) nominating petition in a year. 5.05 Election Meeting. The Board shall be elected at the election meeting in April. 5.06 Voting. Elections shall be by voice vote, except when a nominating petition shall have been received, in which event the vote for the contested office shall be by ballot. Article 6 Officers and Their Duties 6.01 President. The President shall: (a) Be chief executive officer of the corporation; (b) Preside at meetings of the Board and membership; (c) Appoint, with Board approval, the chairmans of Appointive Standing Committees, unless otherwise provided in these bylaws; (d) Appoint special committees by direction of the Board or membership; (e) Appoint a Parliamentarian; (f) Sign legal documents with the Secretary; (g) Be authorized to open and close accounts at all chapter financial institutions with the Secretary and Treasurer; (h) Be authorized to sign checks with the Vice President Membership, Vice President Philanthropic Programs and Secretary; (1) Be, ex- officio, a member of all committees except the Nominating Committee; 0) Shall serve on the Bylaws and Membership Committees the year after the presidency; (k) Present an annual report of corporate activities to the membership; (1) Submit to the national office the President's Year -End Summary within thirty (30) days following the corporation's annual meeting; and (m) Serve as delegate to the annual and special meetings of National Assistance League. 6.02 Vice President Membership. (a) Shall be chairman of the Membership Committee; (b) Shall be a member of the Hospitality, Strategic Planning, Education, Bylaws, Volunteer Coordinator and Assisteens Committees; (c) Be authorized to sign checks with the President, Vice President Philanthropic Programs and Secretary; (d) Serve as second delegate to represent the chapter at the annual and special meetings of National Assistance League; and (e) Shall appoint, with Board approval, the Historian, Hospitality, Placement/Hours, Sunshine Appointive Standing Committee chairmanmen. 6.03 Vice President Philanthropic Programs. (a) Shall be chairman of the Philanthropic Programs Committee; (b) Shall be a member of each philanthropic program, Strategic Planning, Risk Management, Grants and Volunteer Coordinator Committees; (c) Be authorized to sign checks with the President, Vice President Membership and Secretary; (d) Serve as first alternate to represent the chapter at the annual and special meetings of National Assistance League; and (e) Shall appoint, with Board approval, the chairmans of all philanthropic programs of the chapter. 6.04 Vice President Finance. (a) Shall be chairman of the Finance Committee; (b) Shall be responsible for the overall financial planning of the chapter (c) Shall recommend finance policies for the chapter; (d) Shall appoint, with Board approval, the chairmans of the Grants and Risk Management Committees and the Assistant Treasurers. (e) Shall be a member of the Grants Committee, Risk Management Committee and the Strategic Planning Committee; and (f) Shall review correspondence with the chapter's CPA. 6.05 Vice President Fund Development. (a) Shall be chairman of the Fund Development Committee; (b) Serve as second alternate to represent the chapter at the annual and special meetings of National Assistance League; and (c) Shall oversee and provide policy guidance to all fundraising events planned by the Fund Development Committee. 6.06 Presiding Officer of Meetings. In the absence of the President, the Vice Presidents shall serve in the order of their office. 6.07 Secretary. The Secretary shall: (a) Record the minutes of the Board and regular meetings and permanently maintain the original minutes; (b) Be custodian of the records of the corporation including the minutes of committee meetings, but excluding financial records; (c) Sign legal documents with the President; (d) Be authorized to open and close accounts at all chapter financial institutions with the President and Treasurer; (e) Certify, immediately following receipt of the call to the annual or special meeting of National Assistance League, the names of the chapter delegate and alternate to the National Secretary; and (f) Be authorized to sign checks with the President, Vice President Membership, and Vice President Philanthropic Programs, 6.08 Treasurer. The Treasurer shall: (a) Be chief financial officer of the corporation; (b) Be responsible for monitoring the collection and disbursement of all funds; (c) Be responsible for the financial records of the corporation; (d) Be authorized to open and close accounts at all chapter financial institutions with the President and Secretary; (e) Be responsible for the filing of required tax forms; (f) Be a member of the Finance and Strategic Planning Committee; (g) Submit to the national office per capita dues including auxiliaries to arrive at the national office on or before June 1; and (h) Submit to the National office within four and one -half (4Y:) months following the end of the fiscal year the required documents in compliance with National Policies for Chapters. Article 7 Indemnification 7.01 Indemnification of Officers, Directors, Employees and Agents. To the extent allowed by state law, the Board of the chapter shall have the authority to indemnify any officer, director or agent duly authorized by the Board who was or is made a party to any proceeding in any action, other than an action brought by or on behalf of the national organization or the chapter, by reason of the fact that such person was such an officer, director or agent, at the time of the occurrence constituting the cause of action, against all expenses, judgments, settlements and /or liability reasonably incurred in connection with the proceeding. The authority to indemnify shall be exercised by the Board on the basis of each such occurrence. Indemnification shall not include reasonable attorneys' fees paid or incurred by such persons if the Board agrees to and does provide an attorney to defend such action at the expense of the chapter. 7 7.02 Indemnification of National Assistance League. The chapter agrees to defend and indemnify and hold National Assistance League, and its officers, directors, members, employees and agents (collectively, "National Assistance League Indemnified Parties ") harmless against any charges, damages, costs and expenses (including reasonable attorney's fees and court costs), liability or loss which any National Assistance League Indemnified Party may suffer, sustain or become subject to as a result of or arising out of any action or inaction of such chapter. In any action or proceeding relating to the foregoing indemnity, and brought against any National Assistance League Indemnified Party, the National Assistance League Indemnified Party shall have the right to (a) participate in the defense of such action or proceeding with attorneys of its own choosing or (b) defend itself in any action or proceeding with attorneys of its own choosing. Article 8 Standing and Special Committees 8.01 Committee Composition. Members of each committee shall be appointed by the committee chairmanmen with approval of the Board unless otherwise provided in these bylaws. The composition of a committee shall include those who serve by virtue of office as specified in the bylaws and /or members as deemed necessary. 8.02 Elective Standing Committees. (a) Membership Committee. The Vice President Membership shall be chairman of this committee. The committee shall be composed of the Historian, Hospitality Chairman, Placement and Hours Chairman, Sunshine Chairman, Thrift Shop Scheduling Chairman, Education Chairman, Orientation Chairman, Volunteer Coordinator Chairman, Assisteens Liaison, immediate past President and members as may be deemed necessary. The committee shall establish goals and implement plans for membership stability and growth. It shall inform prospective members of the responsibilities and commitment of membership. The committee shall be in charge of membership events for the membership and for prospective members. (b) Philanthropic Programs Committee. The Vice President Philanthropic Programs shall be chairman of this committee. The committee shall be composed of the chairman of each philanthropic program of the chapter and members as may be deemed necessary. This committee shall be responsible for developing and supervising philanthropic programs which have been approved by the Board and the membership. This committee shall research and develop new philanthropic programs based on community need. (c) Fund Development Committee. The Vice President Fund Development shall be chairman of this committee. The committee shall be composed of the Public Relations Chairman and members as may be deemed necessary. This committee shall recommend fundraising activities necessary to meet requirements of the budget. Upon approval by the Board, the committee shall draft and execute plans necessary to carry out such activities. (d) Assisteens Committee. The Assisteens Liaison shall be the chairman of this committee. The Committee shall be composed of the Assisteens Coordinator, Assistant Treasurer, Vice President Membership and members as may be deemed necessary. The Assisteens Liaison shall appoint, with Board approval, the Assisteens Coordinator. The Assisteens Liaison shall serve on the Membership, Education, Bylaws, Risk Management and Volunteer Coordinator Committees. This committee shall oversee the Assisteens auxiliary. (e) Bylaws Committee. The Bylaws chairman shall be the chairman of this committee. The committee shall be composed of the Parliamentarian, Vice President Membership, Education Chairman, Assisteens Liaison, immediate past President and members as may be deemed necessary. The committee shall be responsible for keeping the chapter bylaws current by yearly review. The Committee shall review and revise chapter bylaws, standing rules and policies as directed by appropriate vote of the membership or Board. (f) Chapter House Committee, The Chapter House Manager shall be the chairman of this committee. The committee shall be composed of the Thrift Shop Manager, Risk Management Chairman and of members as may be deemed necessary. The committee shall supervise the maintenance and repairs of the chapter house and shall maintain a current inventory of chapter property. The chairman shall present maintenance and repair considerations to the Board. The chairman shall serve on the Risk Management and Thrift Shop Committees. (g) Education Committee. The Education Chairman shall be the chairman of this committee. The Education Chairman shall appoint the Circle Fund, Librarian, and Orientation chairmen. The committee shall be composed of the Orientation Chairman, Librarian, Circle Fund, Vice President Membership, Newsletter Editor, Public Relations Chairman, Assisteens Liaison and members as may be deemed necessary. This committee shall be responsible for the education and training of the new voting members and shall keep the Orientation Handbook current. The committee shall establish training and education programs for the Board, committee chairmen, membership and maintain resource information and materials for member use. The chairman shall serve on the Membership, Orientation, Strategic Planning, Bylaws, Risk Management and Volunteer Coordinator Committees. (h) Finance Committee, The Vice President of Finance shall be the chairman of this committee. The committee shall be composed of the Treasurer, former Treasurers and/or Assistant Treasurers, past Presidents, members with financial, investment or banking knowledge, Grants and Risk Management Committee chairmen. This committee shall create an annual budget of income and expenses for Board and membership approval, shall be responsible for the overall financial planning of the chapter; recommending finance policies for the chapter; reviewing engagement letters from the CPA; reviewing annual financial statements and management letter comments from the CPA; assisting in complying with National Policies for Chapters, Finance. Annual corporate and auxiliary budgets (operating and capital expenditures) shall be approved by the Board and membership prior to the beginning of the fiscal year. Annual auxiliary budgets shall be approved by the auxiliary governing body and membership and presented to the chapter Finance Committee to be included in the annual corporate budgets. The chairman shall serve on the Grants, Risk Management and Strategic Planning Committees. (i) Public Relations Committee. The Public Relations chairman shall be the chairman of this committee. The Public Relations chairman shall appoint, with Board approval, the Newsletter Editor. The committee shall be composed of the Newsletter Editor and members as may be deemed necessary. This committee shall release press and media notices of the chapter and shall adhere to the established policies of this chapter and those established by the national organization. This committee shall keep a press book of published releases. The chairman shall serve on the Education and Fund Development Committees. (j) Strategic Planning Committee. The Strategic Planning chairman shall be the chairman of this committee. The committee shall be composed of two (2) past Presidents, Vice President Membership, Vice President Philanthropic Programs, Vice 9 President Finance, Treasurer, Assistant Treasurer, Education Chairman and two (2) additional members. This committee shall facilitate the development of a strategic plan to ensure achievement of the chapter's vision and mission. The committee shall oversee monitoring and evaluation of the plan on an ongoing basis and make recommendations to the Board. (k) Thrift Shop Committee. The Thrift Shop Manager shall be the chairman of this committee. The Thrift Shop Manager shall appoint the Thrift Shop Scheduling Chairman. The committee shall be composed of department managers, Thrift Shop Scheduling Chairman, Chapter House Manager and as many members as may be deemed necessary. This committee shall be responsible for the operation of the thrift shop and recommend policies for its operation subject to the approval of the Board and membership. The Manager shall serve on the Chapter House and Risk Management Committees. 8.03 Appointive Standing Committees. (a) Assistant Treasurer. The Assistant Treasurer shall perform routine duties for the Treasurer such as deposits and reconciliations. These duties may be delegated as needed. The Assistant Treasurer shall serve on the Finance and Strategic Planning committees. (b) Assisteens Coordinator Committee. The Assisteens Coordinator shall be the chairman of this committee. This committee shall be composed of the Assisteens Liaison, Vice President Membership and members as may be deemed necessary. This committee shall provide a forum for education and leadership, oversee Assisteens philanthropic programs, thrift shop volunteer hours, fundraising events and facilitate social activities. (c) Circle Fund Committee. The Circle Fund Chairman shall understand the purpose and value of Circle and support the goals and initiatives of the annual Circle campaign. Circle Fund Chairman shall represent and obtain donations to Circle. The Circle Fund Chairman shall serve on the Education Committee. (d) Grants Committee. This committee shall be composed of a chairman, Vice President Finance, Vice President Philanthropic Programs, Operation School Bello Chairman and members as may be deemed necessary. The committee shall be responsible for researching, identifying and submitting grants necessary to meet requirements of the budget. The Grants Chairman shall serve on the Finance Committee. (e) Historian. The Historian shall keep current the written and pictorial history of the chapter and maintain a current scrapbook for the chapter and president. The chairman shall serve on the Membership Committee. (f) Hospitality Committee. This committee shall be composed of a chairman, Vice President Membership and members as may be deemed necessary. The committee shall be responsible for management and development of social functions and special physical arrangements and refreshments for chapter meetings. The chairman shall serve on the Membership Committee. (g) Librarian. The chairman shall organize, supervise and maintain the chapter resource library and encourage member use. The Librarian shall serve on the Education Committee. 10 (h) Newsletter Editor. The Newsletter Editor shall prepare and distribute the chapter newsletter, be responsible for the publication of the yearly membership directory and its distribution at the September meeting and shall be responsible for internal communications (via e- mail). The editor shall be the chapter Website Administrator. The editor shall serve on the Public Relations and Education Committees. (i) Operation Bear Hug Committee. This committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee shall provide bears to outside agencies who will distribute them during a time of need. The chairman shall serve on the Philanthropic Programs Committee. (j) Operation Couture Closet Committee. This committee shall be composed of a chairman, Vice President Philanthropic Programs, Operation School Bell Chairman, Operation Foster Youth Chairman and as many members as deemed necessary. The committee will manage the Couture Closet facility and inventory, maintain the schedule of events for participating school districts and facilitate use of gowns by clients. (k) Operation Community Outreach Committee. This committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee will facilitate the administration of the services within this program to meet a range of community needs on a one -time basis. The chairman shall serve on the Philanthropic Programs Committee. (1) Operation Foster Youth Committee. This committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee will facilitate the collaboration with local foster care homes and foster family agencies to provide needed assistance. The chairman shall serve on the Philanthropic Programs Committee. (m) Operation Nonprofit Partnerships Committee. This committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee will form partnerships with community nonprofit organizations to assist in providing needed services to the community. Partnership service needs are defined as the provision of goods and services that the chapter determines meet a need in the community and that the chapter has no philanthropic program in place to meet these needs. The chairman shall serve on the Philanthropic Programs and Risk Management Committees. (n) Operation Scholarships Committee, This committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee shall plan and execute high school scholarships and teacher grants. The chairman shall serve on the Philanthropic Programs Committee. (o) Operation School Bell Committee. This committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee shall plan and execute the provision of new clothing to identified students in our service area. The chairman shall serve on the Philanthropic Programs and Grants Committees. (p) Operation SHADES Committee. This committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members deemed necessary. The committee shall be responsible for organizing and implementing a series of four financial literacy classes within the chapter's service area. The chairman shall serve on the Philanthropic Program Committee. 11 (q) Orientation Committee. This committee shall be composed of a chairman, Vice President Philanthropic Programs, the Education chairman and as many members as may be deemed necessary. The committee shall educate and train new members using Assistance League resources. The chairman shall serve on the Education and Membership Committees. (r) Parliamentarian. The Parliamentarian shall advise the presiding officer of a meeting on matters of parliamentary procedure and confer with the President as needed. The Parliamentarian shall serve on the Bylaws Committee. (s) Placement and Hours Committee. The Placement and Hours Chairman shall record membership participation and hours served. The chairman shall serve on the Membership and Volunteer Coordinating Committees. (t) Risk Management Committee. This committee shall be composed of a chairman, Vice President Philanthropic Programs, Operation Nonprofit Partnerships Chairman, Education Chairman, Chapter House Manager, Thrift Shop Manager, Vice President Finance, Assisteens Liaison and additional members as needed who may attend to areas of responsibility assigned to the committee. The committee shall identify, analyze, assess and minimize risk areas for the safety and security of members and guests on the chapter's premises. The chairman shall serve on the Chapter House and Finance Committees. (u) Sunshine Committee. The Sunshine Chairman shall conduct all social correspondence of the chapter. The Sunshine Chairman shall serve on the Membership Committee. (v) Thrift Shop Scheduling Committee. The Scheduling Chairman shall be responsible for preparing the monthly thrift shop work schedule and recording absences and substitutions. The chairman shall serve on the Thrift Shop, Membership and Volunteer Coordinating Committees. (w) Volunteer Coordinator Committee. This committee shall be composed of a chairman, Vice President Membership, Vice President Philanthropic Programs, Assisteens Liaison, Education Chairman, Placement/Hours Chairman, Thrift Shop Scheduling Chairman and as many members as may be deemed necessary. The committee is responsible for coordinating and providing volunteers for various functions and events. The chairman shall serve on the Membership Committee. 8.04 Special Committees. The President shall appoint special committees by direction of the Board or membership. 8.05 Committee Quorum. A majority of the committee members shall constitute a quorum. Article 9 Meetings 9.01 Regular Meetings. Regular meetings shall be held on the first Tuesday of each month, unless otherwise directed by the Board, with membership approval. 9.02 Election and Annual Meetings. The regular meeting in April shall be known as the election meeting, and the regular meeting in May shall be known as the annual meeting. 9.03 Conduct of Meetings. Members of governing bodies and committees may participate in a meeting through use of conference telephone or similar communications equipment, including but not limited to electronic meetings, so long as all members participating in sucl- 12 meeting can communicate with one another. Final discussion and vote shall be by simultaneous aural communications among all participating members. Such participation shall constitute personal presence at the meeting. 9.04 Special Meetings. Special meetings may be called by the President and shall be called upon the written request of one third (1/3) voting members. The purpose of the meeting shall be stated in the call. Except in emergencies, at least three (3) days' notice shall be given. 9.05 Voting Rights. There shall be no vote by proxy. 9,06 Quorum. One -third (1/3) of the voting members shall constitute a quorum. Article 10 Finance 10.01 Fiscal Year. The fiscal year of this organization shall be from June 1 through May 31. 10.02 Dues and Fees. Annual dues shall be payable on or before April 1 and delinquent on April 25. VOTING: Voting $85.00 NONVOTING: Nonvoting $150.00 Community Contributor $300.00 PALS $40.00 Assisteens $35.00; New Members $45.00 Dues for new members joining after December 1 shall be reduced by one -half (1/2). Dues for new members joining between March 1 and May 31 shall be reduced by the applicable amount of National Assistance League pro rata per capita dues. Members holding membership in more than one (1) chapter shall pay National Assistance League dues only to primary chapter or auxiliary. 10.03 National Assistance League Dues. Annually, the corporation shall pay to National Assistance League per capita dues of forty dollars ($40) and ten dollars ($10) per capita Assisteens. Annually, the corporation shall pay to National Assistance League per capita pro rata dues of twenty dollars ($20) and five dollars ($5) per capita Assisteens for members joining after December 1. Per capita dues shall be waived for all new members joining between March 1 and May 31. 10.04 Requirements. The corporation shall maintain a sound financial position and shall have a Certified Public Accountant audit or review its financial statements annually. The corporation shall submit an annual report to members, as required by state Corporations Code. 10.05 Delegates and Alternates. The chapter, at its own expense, shall send its delegate and may send its alternate to the annual meeting and special meetings of National Assistance League. 10.06 Proposed Expenditures. Proposed unbudgeted expenditures in excess of two thousand five hundred dollars ($2,500.00) shall be presented to the Board and membership for approval. 13 10.07 Fundraising. The corporation shall plan fundraising events and activities in compliance with National Policies for Chapters. 10.08 Fundraising Agent. The corporation shall not act as a fundraising agent for individuals or other organizations. Article 11 Auxiliaries 11.01 Formation and Purpose. The chapter may form auxiliaries. An auxiliary name shall identify the auxiliary as an auxiliary of the chapter. Auxiliaries shall support chapter programs and activities. 11.02 Administration and Procedures. (a) Each auxiliary shall have its own governing body for administrative purposes. An auxiliary shall be governed by the bylaws of the corporation. Auxiliary policies and standards shall not be in conflict with the bylaws, policies, procedures and standards of National Assistance League and the chapter. (b) Each auxiliary shall establish Policies for Adult Auxiliaries or Policies for Assisteens Auxiliaries. These policies shall set forth procedures to: (1) Nominate and elect members of the governing body; (2) Conduct governing body meetings; (3) Establish and operate committees; (4) Conduct meetings of the membership; and (5) Ensure fiscal compliance. (c) Policies for Adult Auxiliaries and Policies for Assisteens Auxiliaries, and any proposed amendments thereto, shall be written by the auxiliary and submitted to the chapter Board for approval prior to a vote of the auxiliary membership. (d) Adoption of Policies for Adult Auxiliaries or Policies for Assisteens Auxiliaries, and any amendments thereto, by the auxiliary, shall be by majority vote of the members of the auxiliary. (e) A current copy of auxiliary policies shall be on file at the national office. 11.03 Board Representative. Each auxiliary shall have a voting representative on the Board, either a Chapter Liaison to Auxiliary, elected by and from the chapter, or a member, elected by and from auxiliary. 11.04 Assisteens Auxiliary. The use of the name "Assisteens Auxiliary" shall be approved by the National Board, and it shall include the words, "an auxiliary of Assistance League of Temecula Valley." Members may be in seventh (7th) through twelfth (12th) grades. It shall be represented on the Board by the Assisteens Coordinator or by the Chapter Liaison to Auxiliary, and the Assisteens Coordinator and /or Chapter Liaison to Auxiliary shall be a member of the Assisteens governing body and all Assisteens committees. 14 Article 12 Advisory Council 12.01 Advisory Council. An Advisory Council, composed of representative members of the community, including an attorney, shall serve the corporation in an advisory capacity. Members, recommended by the Community Ambassadors Committee, shall be elected by the Board at its June meeting. Vacancies on this council shall be filled from recommendations of the Community Ambassadors Committee by vote of the Board. Article 13 National Assistance League 13.01 Determining Delegates. The chapter shall elect at its election meeting, to serve for one (1) year, a voting delegate, and an alternate thereto, for up to one hundred (100) of the chapter's membership (but not less than one (1) voting delegate and with the membership rounded off to the next highest hundred for such determination), to represent the chapter at annual and special meetings of National Assistance League. Additional delegates /alternates shall be elected for each one hundred (100) additional members, and if there are additional members in excess of those divisible by one hundred (100), one additional delegate /alternate shall be elected if there are fifty -one (51) or more additional members. 13.02 Delegate Vacancies. Should neither the delegate nor the alternate be available to serve, the Board may elect another delegate who shall be certified to the National Secretary at least twenty -four (24) hours prior to the annual meeting and special meetings of National Assistance League. 13.03 Votes Per Member - Delegates. The chapter shall be entitled to that number of votes equal to its number of delegates. Article 14 Bylaws and Amendments 14.01 Bylaws for Chapters. The chapter shall be governed by these bylaws. The bylaws shall not be in conflict with the Bylaws of National Assistance League, any federal laws or with the laws of the state in which the corporation is incorporated. Conflicts unresolved by a standing committee to be determined by the National Board shall be referred to the National Board for resolution, and the decision of this body shall be final. In the event of any conflict, the laws of the state shall prevail. 14.02 Amendments and Revisions. These bylaws may be amended or new bylaws adopted by a two- thirds (2/3) vote at any regular meeting, or at any special meeting called for that purpose provided that written notice of each proposed amendment or the proposed new bylaws shall have been given to each voting member at least thirty (30) days prior to the date of any such meeting, or at the previous regular meeting. 14.03 Conforming. When amendment of these bylaws shall become necessary by action of National Assistance League, the Bylaws Committee of the chapter is authorized to conform these bylaws in accordance therewith, and such amendment shall have the same force and effect as if adopted by the members of the chapter in accordance with the provisions of 14.02 of this Article. 14.04 Filing. Current bylaws, standing rules and auxiliary policies shall be on file at the national office. Article 15 Parliamentary Authority 15.01 Rules of Order. The current edition of Robert's Rules of Order Newly Revised, as amended from time to time, shall govern the meetings of the chapter insofar as those rules 15 are not inconsistent with or in conflict with these bylaws, the Articles of Incorporation, the Bylaws of National Assistance League, the law, the laws of the State of California or rules governing agenda, motions and related matters. 16 CDBG 2016 -2017 Application Attachment Assistance League of Temecula Valley (ALTV) Attachment 4 Project Activity Map Index of Exhibits 1) Project Activity Map PROJECT ACTIVITY (SERVICE AREA MAP) CDBG 2016 -2017 Application Attachment Assistance League of Temecula Valley (ALTV) Attachment 5 Project Budget Index of Exhibits 1) ALTV OSB 2016 -2017 Project Budget Expenditures with use of proposed CDBG funding Assistance Leagued Temecula Valley Operation School Bell (2016 -2017) Project Budget submitted to the CITY OF LAKE ELSINORE (for CDBG Funding) PROJECT COSTS COSTS Projected EX Clothing purchases (1,900 schoolchildren X $125 /child)* $ 2370 Staffing - 2,100 hrs. X $23.22/hr. (BLS derived value for area) $ 48, Occupancy Costs (rent, insurance, utilities, etc. assigned to this project) $ 12, Travel $ Equipment $ Supplies, materials, office products /services $ 11 Contracted $ Construction $ TOTAL COSTS $ 2990 Note on EXPENDITURES: One hundred percent (100 %) of GRANT MONIES awarded to the OSB program go toward the purchase of n beneficiary schoolchildren. Note on ADMINISTRATIVE & SUPPLY costs: The OSB program incurs limited costs associated with the acquisition of necessary supplie costs is provided to the OSB program by ALTV as an in -kind donation. ADDITIONALLY, many volunteer hours are provided to the prof ALTV and this donation entirely offsets any anticipated staffing (planning, organization, administration and event management) cost! CDBG 2016 -2017 Application Attachment Assistance League of Temecula Valley (ALTV) Attachment 6 Financials Index of Exhibits 1) ALTV Audited Financials Ending 31 May, 2015 ASSISTANCE LEAGUE OF TEMECULA VALLEY (A California Nonprofit Corporation) AUDIT REPORT For the Fiscal Year Ended MAY 31.2015 (With Comparative Totals for 2014) ASSISTANCE LEAGUE OF TEMECULA VALLEY (A NON - PROFIT CORPORATION) FOR THE FISCAL YEAR ENDED MAY 31, 2015 TABLE OF CONTENTS Page INDEPENDENT AUDITOR'S REPORT .................... ............................... I BASIC FINANCIAL STATEMENTS: STATEMENT OF FINANCIAL POSITION .......... ............................... 2 STATEMENT OF ACTIVITIES & CHANGES IN NET ASSETS .............. 3 STATEMENT OF CASK/ FLOWS ....................... ............................... 4 STATEMENT OF FUNCTIONAL EXPENSES ...... ............................... 5 -6 NOTES.TO FINANCIAL STATEMENTS .................... ............................... 7 -13 SUPPLEMENTAL CONSOLIDATING SCHEDULE OF ACTIVITIES ........... 14 IM ME A. DOHERTY & COMP 1 A N Y 9 PC C E R T I F I E D P U B L I C A C C O U N T A N T INDEPENDENT AUDITOR'S REPORT To the Board of Directors Assistance League of Temecula Valley Temecula, California I have audited the accompanying combined financial statements of the Assistance League of Temecula Valley (a California nonprofit organization), which comprise the combined statement of financial position as of May 31, 2015, and the related combined statements of activities and cash flows for the year then ended, and the related notes to the financial statements. Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that I plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, I express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as the overall presentation of the financial statements. In my opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Assistance League of Temecula Valley as of May 31, 2015 . and the changes in its net assets and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. Murrieta, CA August 15, 2015 29970 Technology Drive, Suite 120 6 Murrieta, CA 92563 PH: 951- 698 -2260 * FAX: 951- 698 -2272 a www.dohertycpa.corn Member: Ainerican Institute of Certified Public Accountants 0 California Society of CPAs ASSISTANCE LEAGUE OF TEMECULA VALLEY (A NON - PROFIT CORPORATION) STATEMENT OF FINANCIAL POSITION MAY 31, 2015 (With Comparative Totals for May 31, 2014) ASSETS CURRENT ASSETS Cash and equivalents hrventory Grant receivable Prepaid expenses TOTAL CURRENT ASSETS CAPITAL ASSETS Property and equipment, net of accumulated depreciation NET CAPITAL ASSETS TOTAL ASSETS LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts payable and accrued expenses Deferred dues revenue Other deferred revenue Current portion of note payable TOTAL CURRENT LIABILITIES LONG -TERM LIABILITIES Note payable, net of current portion TOTAL LONG -TERM LIABILITIES NE.T ASSETS: Unrestricted net assets Temporarily restricted net assets TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS 2015 2014 $ 2085155 $ 216,477 1375063 113,005 117667 4,400 5,570 10,967 362,455 344,849 387,406 350,438 387,406 3505438 $ 7497861 $ 6955287 $ 27,655 $ 2201 115560 13,985 - 2,000 14,000 53,215 387676 50,851 50,851 635,795 10,000 649,511 7,100 795 656,611 749,861 $ 695,287 The accOHIPargyilzgnotes are on integral part ofthese fnctnclal statements ?- ASSISTANCE LEAGUE OF TEMECULA VALLEY (A NON - PROFIT CORPORATION) STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED MAY 3l, 2015 (With Comparative'rotals for May 31, 2014) REVENUES, GAINS, AND OTHER SUPPORT Fundraising: Thrift shop revenue: Contributions of merchandise sold Sales of contributed merchandise Less: Value of merchandise sold Net sales revenue from thrift shop Less: Cost of sales Net revenue from thrift shop Membership dues and member event revenue, net of cost of direct benefits to attendees Contributions Grants Gift -in -kind donations Interest income Other miscellaneous income Net assets released from restrictions: Satisfaction of purpose restrictions Year Ended May 31, 2015 Year Ended 13,762 Temporarily May 31, 2014 Unrestricted Restricted Total Total 130,425 126,922 $ 425,954 $ - $ 425,954 $ 439,255 425,954 - 425,954 439,255 (425,954) (425,954) (439,255) 425,954 - 425,954 439,255 (189,353) _ - (189,353) (186,022) 236,601 2369601 2537233 152919 - 15,919 13,762 43,484 - 43,484 365014 - 1099870 1095870 130,425 126,922 - 126,922 62,238 425 - 425 220 766 - 766 2,116 99,870 (995870) TOTAL REVENUES, GAINS, AND OTHER SUPPORT 523,987 10,000 533 987 498,008 EXPENSES Program expenses: Operation School Be110 Operation Non Profit Partnership Operation Scholarship Operation Bear Hug Operation Foster Youth Other programs Total program service expenses Supporting services: Management and general Membership development Fundraising Total supporting services expenses TOTAL EXPENSES CIIANGE IN NET ASSETS NET ASSETS AT BEGINNING OF YEAR NET ASSETS AT END OF YEAR 222,697 - 222,697 230,232 1295041 - 1295041 74,314 45,291 - 45,291 35,145 26,689 - 26,689 305351 12,749 - 12,749 233135 34,436 349436 19,647 470,902 - 470,902 412,824 27,984 - 27,984 24,449 31,490 - 31,490 22,482 _- 14,428 14,428 24,537 73,902 735902 71,468 544,804 544,804 484,292 (205816) 10,000 (10,816) 13,717 656,611 - 656,611 642,894 $ 635,795 $ 10,000 $ 6455795 $ 656,til1 Tlie accon7parrying notes are an 3 ASSISTANCE LEAGUE OF TEMECULA VALLEY (A NON - PROFIT CORPORATION) STATEMENT OF CASH FLOWS FOR THE FISCAL YEAR ENDED MAY 31, 2015 (With Comparative Totals for May 31, 2014) CASH FLOWS FROM OPERATING ACTIVITIES: Increase (decrease) in net assets Adjustments to reconcile decrease in net assets to net assets provided by (used in) operating activities: Noneash items: Depreciation (Inerease)decrease in operating assets: Prepaid expenses Grants receivable Inventory Increase(decrease) in operating liabilities: Accounts payable and accrued liabilities Deferred dues revenue Other deferred revenue NET CASH FLOWS PROVIDED (USED) BY OPERATING ACTIVITIES CASH ]FLOWS FROM INVESTING ACTIVITIES: Acquisitions of property and equipment NET CASH PROVIDED (USED) BY INVESTING ACTIVITIES CAS14 FLOWS FROM FINANCING ACTIVITIES: Net principal received (paid) on note receivable 2015 2014 (10,816) $ 13,717 56,682 50,871 5,397 (105412) (7,267) 17,000 (24,058) (293464) 42964 (245) (25425) (201) (2,000) (10,000) 203477 31,266 (93,650) (125616) (93,650) (12,616) 64,851 NET CASH PROVIDED BY FINANCING ACTIVITIES 649851 INCREASE(DECREASE) IN CASH AND EQUIVALENTS CASH AND EQUIVALENTS AT BEGINNING OF YEAR CASH AND EQUIVALENTS AT END OF YEAR SUPPLEMENTAL INFORMATION: Interest paid The accompanying notes are an integral part ql these financial statements (8,322) 185650 2165477 197,827 $ 208,155 4,561 $ 216,477 ASSISTANCE LEAGUE OF TEMECULA VALLEY (A NON - PROFIT CORPORATION) STATEMENT OF FUNCTIONAL EXPENSES FOR THE FISCAL YEAR ENDED MAY 31, 2015 (With Comparative Totals for May 31, 2014) The acuomj m.Vo g notes are an integral part of 5 Year Ended May 31, 2015 PROGRAM SERVICES Total Operation Non Profit Operation Operation Operation Other Program School Bell w Partnership Scholarships Boar lluP, poster Youth Programs _ Services Accounting $ - $ - S - S Advertising, and public relations 119 - - - - 120 239 Automobile expense - - - - - _ - 13ank charges - - - - - _ - Clothing 211,112 - - - - - 211,112 Contributed merchandise - 22,622 - - _ 22,622 Direct program expenses 9,744 9,600 - 26,320 12,380 30,489 88,533 Donated use of facility - 96,450 - - - _ 96,450 Education and bl unng - - - - - - Equipment rental and maintenance - - - - - - Fundmiserdireclexpenses - - - - - - - Orant writing - - - - - - Hospitality and courtesy Interest expense - - - - - - Liability insurance - - - - - - National dues - - - - - - - Occupancy expenses: Depreciation 510 - - - - 624 1,135 Property insurance 37 - - - 46 84 Property management 32 - - - 39 70 Property taxes 113 - - - - 139 252 Repairs and maintenance 307 - - - - 375 682 Security monitoring 22 - - - - 27 49 Utilities 269 - - - - 329 598 Office expense - - - - - - Outside labor - - Postage and shipping - - - - - - Printing and publications - - - - - - - Scholarships - - 44,922 - - - 44,922 supplies - - - - - - Telephone 63 - - - - 77 139 Travel and conference 368 369 369 369 369 2,171 4,015 TOTAL EXPENSES 222,697 129,041 45,291 26,689 12,749 34,436 470,902 Less expenses included with revenue on statement of activities TOTAL EXPENSES PER STATEMENT OF ACTIVITIES S 222,697 S 129,041 $ 45,291 $ 26,689 $ 12,749 $ 34,436 $ 470,902 The acuomj m.Vo g notes are an integral part of 5 ASSISTANCE LEAGUE OF TEMECULA VALLEY (A NON - PROFIT CORPORATION) STATEMENT OF FUNCTIONAL EXPENSES (continued) FOR TI IF FISCAL YEAR ENDED MAY 31, 2015 (With Comparalive Totals for May 31 2014) The ueconrpcn.ying motes are an hrlegral part nflhesefiaancia/ •rtatenren(s 6 Year Ended May 31, 2015 SUPPORTING SERVICES Total Year Ended Thrift Special Management Membership Supporting Total May 31, 2014 Store Events &General _ Development Fundmising Services Expenses Total Accounting S - $ - $ 6,135 $ - $ - $ 6,135 $ 6,135 $ 7,750 Advertising and public relations 10,469 - - 4,961 1,986 17,416 17,655 18,303 Automobile expense 31606 - 3,606 3,606 2,844 Bank charges 8,793 - 818 - - 9,611 9,611 7,605 Clothing - - - - 211,112 2171200 Conributed merchandise 425,954 - - - 4250954 448,576 444,618 Direct program expenses - - - - 88,533 90,806 Donated use of facility - - - - 96,450 56,875 Education and training - - - 2,196 - 2,196 2,196 1,787 Equipment rental and maintenance - - 2,668 - - 2,668 29668 3,111 Fundmiser ducat expenses - - - 1,649 1,649 1,649 7,350 Grant writing - - - - 9,140 9,140 9,140 13,705 Hospitality and courtesy - 6,075 - 5,066 - 11,141 11,141 12,604 Interest expense - 41561 - - 4,561 4,561 Liability insurance 6,493 - 1,070 - - 7,563 7,563 6,467 National dues - - - 6,193 - 6,193 6,193 6,655 Occupancy expenses: Depreciation 52,091 - 3,458 - - 55,548 56,682 50,871 Property insurance 30807 - 253 - - 4,060 4,143 4,176 Property management 3,222 - 214 - - 3,436 3,506 3,434 Properly taxes 11,573 768 - - 12,341 12,593 12,601 Repairs and maintenance 31,353 - 2,081 - - 33,434 34,116 30,876 Security monitoring 2,263 - 150 - - 2,414 2,463 2,186 Utilities 27,464 - 1,823 - - 29,287 29,885 28,114 Office expense - 653 - - 653 653 977 Outside labor 9,140 - - - 9,140 9,140 11,058 Postage and shipping - - 602 112 - 674 674 653 Printing and publications _ - 2,306 1,138 - 3,444 3,444 3,670 Scholarships - - - - - 44,922 34,847 Supplies 10,367 832 - 840 - 12,039 12,039 18,421 'Telephone 6,396 - 425 - - 6,821 6,960 6,684 Travel and conference 2,315 - - 11,024 1,653 14,992 19,007 13,559 TOTAL EXPENSES 6152307 6,907 27,984 31,490 14,428 696,116 1,167,016 1,119,807 Less expenses included with revenue on statement of activities (615,307) (6,907) (622,214) (622,214) (537,811) TOTAL EXPENSES PER STATEMENT OF ACTIVITIES $ $ $ 27,984 $ 31,490 S 14,428 $ 73,902 S 544,802 $ 581,996 The ueconrpcn.ying motes are an hrlegral part nflhesefiaancia/ •rtatenren(s 6 ASSISTANCE LEAGUE OF TEMECULA VALLEY NOTES 710 FINANCIAL STATEMENTS NOTE 1 _. NATURE OP ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES A. Nature of Activities The Assistance League of Temecula Valley (the "Chapter ") incorporated in 1989 and is a chartered chapter of the National Assistance League. The accompanying financial statements include the activities of the Assistance League of Temecula Valley and its auxiliary; Assisteens (collectively, the "Chapter "). The Chapter is a not- for -profit organization under the Internal Revenue Code Section 501(c)(3) and is dedicated to a program of diversified philanthropies through volunteer services of its members. The Chapter provides the following major programs: Operation School Bell 10: Operation School Bell provides new school clothing and shoes to K -12 students referred to the program by health clerks from four local school districts, The purpose of the program is to enhance self-esteem, promote learning and encourage regular school attendance. Chapters for Children, a service of Operation School Bell, is a partnership with seven other local chapters. The chapters combine their resources and provide clothing to needy children of military familics stationed at Camp Pendleton Marine base. Save Out- Students (SOS) a service of Operation School Bell, provides duffle bags filled with items for immediate hygiene needs and a change of clothing to Bead Start and Special Education and State School preschool classrooms. Operation Scholarships: Teacher scholarship /grants awards funds to teachers in the four local school districts. 'these funds are awarded to teachers in elementary through high school for classroom enrichment projects. Student scholarships are awarded to graduating high school seniors in three local school districts. Funds arc awarded based on academic excellence and outstanding community service. Operation Bear Hug: This program provides bears to injured and traumatized children, through local agencies including hospitals, police and fire departments and to local foster care residential facilities and agencies. These beats are used to provide comfort and aid in communication. Operation Foster Voulh: This program facilitates collaboration with local foster care homes and foster family agencies to provide service in the form of the basics essentials of clothing and necessary supplies for children entering the foster care system, This program also provides assistance to foster youth for their high school expenses and to non -minor dependents as they move into independent living. Operation SIIADES: This program provides a series of four financial literacy classes for targeted youth, ages I6-18, and sometimes includes older emancipated foster youth and high school students. Operation Couture Closet: This program gives high school foster youth and underprivileged students the opportunity to attend formal events in appropriate dress by providing evening gowns to qualified students for the cost of dry cleaning. Operation Community Outreach: This program provides a range of community needs on an emergency, one -time basis. Referrals may be received from the local school districts m other oganizations for specific needs. Operation Nonprofit partnership Partnerships are funned with community 501(c)(3) organizations to assist in providing needed services to the community. This program also provides the use of the chapter's meeting room to qualified community nonprofit organizations. ASSISTANCE LEAGUE OF TEMECULA VALLEY NOTES TO FINANCIAL STATEMENTS MAY31 2015 A. Nature of Activities - continued The Assisteens Auxiliary@ provides volunteer opportunities for today's youth. Membership into the auxiliary is open to young people in grades 7 — 12. The aims of participation are to develop a sense of community responsibility, self-reliance, personal responsibility, poise, public speaking and leadership skills. Assisteens work in the chapter thrift shop to raise money to fund ongoing philanthropic programs that benefit the community. The Chapter's support and revenues come primarily from contributions and other fundraising efforts including special events and the operation of a thrift store. NOTE 1 — NATURE OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES (continued) B. Basis of Presentation The Chapter's policy is to prepare its financial statements on the accrual basis of accounting; consequently, revenues are recognized when earned rather than when received and certain expenses and purchases of assets are recognized when the obligation is incurred rather than when cash is disbursed. The financial statement presentation follows the recommendations of the Financial Accounting Standards Board in its Statement of Financial Accounting Standards Codification (ASC) 958, Not - for -Profit entities. Under ASC 958, the Chapter is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets, As of May 31, 2015, the Chapter had $I0,000 in temporarily restricted net assets. C. Comnarative Financial Information The financial statements include certain prior -year summarized comparative information in total but not by net asset class. Such information does not include sufficient detail to constitute a presentation in conformity with generally accepted accounting principles. Accordingly, such information should be read in conjunction with the Chapter's financial statements for the year ended May 31, 2014, from which the summarized information was derived. D. Cash and Cash Eauivalents The Chapter considers cash on hand and certificates of deposit with maturity dates of three months or less at the date of investment to be cash and cash equivalents. E. Promises to Give Unconditional promises to give are recognized as contributions in the period received and as assets, decreases of liabilities, or expenses depending on the form of the benefit received. Promises to give are recorded at net realizable value if they are expected to be collected within one year and at net present value if they are expected to be collected in more than one year. Conditional promises to give are recognized when the conditions on which they depend are substantially met. ASSISTANCE LEAGUE OF TEMECULA VALLEY NOTES TO FINANCIAL STATEMENTS MAY 31, 2015 NOTE 1 — NA'T'URE OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES (continued) F. Operation School Bell Inventory Despite the ceasing of the purchase OSB program inventory once the school year begins, the Chapter still maintains limited inventory for special circumstances of clothing, shoes, backpacks, and school supplies for use in the Operation School Bell program. Also, duffle bags filled with changes of clothing and hygiene items are prepared to supply emergency needs to preschool programs. Inventories are stated at lower or cost or market using the first -in, first -out inventory valuation method. G. Thrift Shop Inventory and Donated Materials The Chapter maintains an inventory of used clothing and household items donated by chapter members and Others. The value of this inventory is stated at its estimated fair value. These donated items are held for resale at the thrift shop operated by the Chapter. 1I. Fair Value of Financial Instruments The following methods and assumptions were used by the Chapter in estimating its fair value disclosures for financial instruments: cash and accounts payable as reported in the statement of financial position approximate fair value because of the short maturities of those instruments, I. Concentration of Risk The Chapter maintains its cash at only one financial institution. At various times during the year, the amount on deposit with a single financial institution may exceed federal depository insurance limits. At May 31, 2015, the Chapter did not have balances on deposit in excess of such limits. J. Property and Equipment Property and equipment are stated at cost or at their fair value at the date of donation in the case of donated assets. Expenditures for renewals and betterments, with a cost of $1,000 or more, that extend the useful lives of property and equipment are capitalized. The Chapter provides for depreciation of property and equipment by use of the straight -line method over the estimated useful lives as follows: Buildings and improvements 15 to 20 years Furniture and equipment 5 to 15 years Vehicles 5 years K. Deferred Revenue Membership dues and contributions and grants received prior to the fiscal year to which they apply are deferred and recognized over the periods to which the dues and grants relate. Revenues deferred for collection of membership dues are classified as deferred dues revenues, while all other deferred revenues are reported separately. L. Functional Expense Allocation The costs of providing the various programs and other activities have been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been allocated among the programs and supporting services based on the benefits derived. 9 ASSISTANCE LEAGUE OF TEMECULA VALLEY NOTES TO FINANCIAL STATEMENTS MAY 31 2015 NOTE 1 — NATURE OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES (continued M. Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures, Accordingly, actual results could differ from those estimates. N. Recognition of Revenue Contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted support depending on the existence and/or nature of any donor restrictions. The Chapter has riot received any contributions with donor - imposed restrictions that would result in permanently restricted net assets. Unrestricted These generally result from revenues generated by receiving unrestricted contributions, providing services, and receiving interest from investments less expenses incurred in providing program related services, raising contributions and performing administrative services. Temporarily Restricted The Chapter reports gifts of cash and other assets as temporarily restricted support when they are received with donor stipulations that limit the use of the donated assets. When the donor restriction expires, i.e. the stipulated time restriction ends or the purpose of the restriction is accomplished, temporarily restricted net assets are reclassified to unrestricted net asset's and reported in the statement of activities as net assets released from restrictions. O. Contributed Services A significant portion of the Chapter's program service, fundraising and administrative functions are conducted by unpaid volunteers. The value of this contributed time is not reflected in the accompanying financial statements since the services 'do not require specialized skills. During the year ended May 31, 2015, these volunteers donated approximately 33,391 hours, with an estimated value of $775,339. This value was computed using ail estimated hourly rate of $23.22. This is based upon the average hourly earnings of $20.73 by nonagricultural workers for this time period, as determined by the U.S. Department of Labor's Bureau of Labor Statistics, plus 12% for estimated fringe benefits. P. Income Taxes The Chapter is a non - profit public - benefit corporation and has been recognized as tax - exempt pursuant to Section 501(c)(3) of the Internal Revenue Code and Section 23701d of the California Revenue and Taxation Code. Accordingly, no provision has been made for income taxes. Management has evaluated its tax positions and the certainty as to whether those positions will be sustained in the event of an audit by taxing authorities at the federal and state levels. The primary tax positions evaluated are related to the Chapter continued qualification as a tax- exempt organization and whether there are unrelated business income activities conducted that would be taxable. Management has determined that all income tax positions are more likely than not of being sustained upon potential audit or examination; therefore, no disclosures of uncertain income tax positions are required. The Chapter files informational returns in the U.S. federal jurisdiction and the state of California. ASSISTANCE LEAGUE OF TEMECULA VALLEY NOTES TO FINANCIAL STATEMENTS MAY 315 2015 NOTE 2— INVENTORY Inventory as of May 31, 2015 is comprised of the following: Thrift Shop Inventory $ 923669 Philanthropic Programs Inventory _ 44,394 Total Inventory $_137 063 NOTE 3 — PROPERTY AND EQUIPMENT Capital assets for the fiscal year ended May 31, 2015 are summarized as follows: Building $ 560,786 Leasehold Improvements 379,220 Furnitue and Fixtures 100,620 Vehicle 14,340 Subtotal 1,054,966 Less: Accumulated Deprecation (807,757) Subtotal 247,209 Land 140,197 Total $ 387,406 NOTE 4 — DEFERRED REVENUES The deferred dues revenue balance at May 31, 2015 reflects 2015 -16 membership dues of $11,560 received before May 31, 2015. 31, 2017 14,789 NOTE 5 —NOTE PAYABLE On August 5, 2014, the Chapter borrowed $75,000 to be used to repair and resurface the thrift shop parking lot. The note is payable in 60 monthly payments of $1,435, including interest at 5.5 %. The note matures on August 5, 2019. Maturity of long -term debt as of May 31, 2015 is as follows: For the year ended May 31, 2016 $14,000 For the year ended May 31, 2017 14,789 For the year ended May 31, 2018 159624 For the year ended May 31, 2019 16,505 For the year ended May 31, 2020 3,933 Total $64851 ASSISTANCE LEAGUE, OF TF,MECULA VALLEY NOTES TO FINANCIAL STATEMENTS MAY 31 2015 NOTE 6 —NET ASSETS At May 31, 2015, net assets were restricted by donors or designated by the Chapter as follows: Unrestricted Net Assets: Designated reserve for one year's operating expenses $ 635,795 Undesi gnated - Temporarily Restricted Net Assets: 10,000 Total $ 645,795 NOTE 7 — OPERATING LEASE COMMITMENT The Chapter leases a copy machine on a month -to -month basis. The monthly standard charge is $201.25 plus tax which includes 5,500 copies. The Chapter pays additional fees depending on the amount of usage over the allowed number of copies monthly. During the fiscal year ended May 31, 2015, the Chapter recorded $2,668 in equipment rental expense associated with the copy machine lease. NOTE 8 — NONCASH CONTRIBUTIONS During the year ended May 31, 2015, in additions to contributions of merchandise sold to the Chapter's thrift shop, the Chapter received other noncash contributions of materials, clothing and supplies as follows: Use of facilities $ 96,450 Clothes and furniture 22,622 Total $ 119,072 NOTE 9 — DIRECT PROGRAM EXPENSES Expenses incurred for the direct operation of other non -major programs in the amount of $30,489 are as follows: Operation SHADES $ 133214 Operation Community Outreach 105510 Operation Couture Closet 352 Peter Rabbit 23682 Operation Bookworm 1,028 Rancho Damacitas 13868 Harvest Festival 835 Total $ 30,489 ASSISTANCE LEAGUE OF TEMECULA VALLEY NOTES TO FINANCIAL STATEMENTS MAY 31 2015 NOTE 10— SUBSEQUENT EVENTS Events subsequent to May 31, 2015 have been evaluated through August 15, 2015, the date at which the Chapter's audited financial statements were available to be issued. No events requiring disclosures have occurred through this date. Of course, if events requiring disclosure have occurred between the balance sheet date and the date the financial statements were available to be issued they would be disclosed here. ASSISTANCE LEAGUE OR TEMECULA VALLEY (A NON - PROFIT CORPORATION) SUPPLEMENTAL CONSOLIDATING SCHEDULE OF ACTIVITES FOR THE FISCAL YEAR ENDED MAY 31, 2015 REVENUES, GAINS, AND OTHER SUPPORT Fundraising: Thrift shop revenue: Contributions of merchandise sold Sales of contributed merchandise Less: Value of merchandise sold Net sales revenue from thrifl shop Less: Cost of sales Net revenue from thrift shop Membership dues and member event revenue, net of cost of direct benefit to attendees Contributions G ants Gift -in -kind donations Interest income Other miscellaneous income Net assets released from restrictions: Satisfaction of purpose restrictions Chapter Assisteens Total - 435484 109,870 - 109,870 $ 397,021 $ 28,933 $ 425,954 397,021 28,933 425,954 (397,021) (285933) (425,954) 3977021 28,933 425,954 (176,491) (12,862) (189,353) 220,530 16,071 236,601 13,159 2,760 157919 43,484 - 435484 109,870 - 109,870 126,922 - 126,922 425 425 766 766 TOTAL REVENUES, GAINS, AND OTHER SUPPORT 515,1.56 18,831 533,987 EXPENSES Program expenses: Operation School Be] 10 Operation Non Profit Partnership Operation Scholarship Operation Bear Hug Operation Poster Youth Other programs Total program service expenses Supporting services: Management and general Membership development Fundraising Total supporting services expenses TOTAL EXPENSES CHANGE IN NEC ASSETS NET ASSETS AT BEGINNING OF YEAR NET ASSETS AT END OF YEAR 214,697 8,000 222,697 129,041 - 129,041 45,291 - 45,291 26,689 - 262689 122749 - - 12,749 15,386 19,050 34,436 443,852 27,050 470,902 27,984 - 27,984 31,490 - 31,490 14,428 14,428 73,902 73,902 517,754 27,050 544,804 (2,598) (81219) (105816) 653,065 3,546 656,61] $ 650,467 $ (4,673) $ 645.795 The acconi pc vying notes twc an inlegral parr ofthese financial statements 14 CDBG 2016 -2017 Application Attachment Assistance League of Temecula Valley (ALTV) Attachment 7 • Index of Exhibits 1) ALTV's OSB Leveraging and Funding Sources— Narrative 2) ALTV's Letter of Commitment to Fund OSB 2016 -2017 3) Current Year (2015 -2016) OSB Leverage /Funding a. Current Year (2015-2016) Project Budget b. Current Year (2015 -2016) Table of Leveraging (Sources & Amounts) c. Current Year (2015 -2016) Various Proof of Funding Documents & Communications LEVERAGING AND FUNDING SOURCES PAST FUNDING EFFORTS AND SUCCESSES For 27 years, ALTV has successfully operated the OSB program and has continually increased program capacity to serve a growing disadvantaged population. Last year (2014- 2015), OSB clothed over 1,864 local disadvantaged schoolchildren. In the current year (2015- 2016), OSS will clothe 1,900 disadvantaged schoolchildren. ALTV will maintain program funding at prior year levels in order to ensure that children receive adequate clothing and shoes for school. Next year (2016- 2017), the program year for which funding is sought, OSB will again provide clothing and shoes to 1,900 schoolchildren. 2016 -2017 PROGRAM FUNDING At the time of this application (October, 2015), ALTV is engaged in the 2015 -2016 Operation School Bell (OSB) program activities and will clothe 1,900 schoolchildren. Fundraising efforts for the current (2015 -2016) program year continue. However, 2016 -2017 funding strategies and sources will largely mirror the 2015 -2016 funding strategies and sources: Government Grants: anticipated CDBG funding from the cities of Lake Elsinore, Menifee, Murrieta, Temecula, Wildomar and the County of Riverside; Corporate and Foundational Grants: anticipated financial assistance from many of the same family, private and corporate foundations that have made financial contributions in the past two years: The Community Foundation Serving Riverside and San Bernardino Counties, Pechanga Charitable Giving, Safeway Foundation, Southern California Edison, United Way of the Inland Valleys, US Bank Foundation, Wells Fargo Foundation, and others. • Fundraising Events: for 2015 -2016, several fundraising events are slated and expected to be profitable for ALTV. Event outcomes will be assessed, event strategies will be enhanced, and the most successful events will be repeated in 2016 -2017. • Thrift Store Sales: ALTV has continued to undertake a very successful series of efforts to increase sales at its thrift store location in Temecula. Sales have increased commensurately and that income is a significant source of funding for OSB and other ALTV philanthropic programs. It is anticipated that upcoming fundraising efforts (2016 -2017) will prove to be similarly successful and will adequately fund the philanthropic programs of ALTV. assistance 01st Chapter of National Assistance Leaguer October 26, 2015 Governing Board 2015 - 2016 Sue Sampson President Assistance League' of Temecula Valley (ALTV) is committed to Mary Lindholm annually funding its Operation School Bell' (OSB) program. Vice President Membership ALTV operates a thrift shop located at 28720 Via Montezuma, Annette Sheehy Temecula, California. Goods donated to the thrift shop are sold and the Vice President proceeds benefit the OSB program and Al,'rv,s other philanthropic Philanthropic Programs programs. Denise Lanier Vice President In OSB program year 2016 -2017, ALTV has committed $110,000 in Fund Development thrift shop proceeds to the program. Dorcas Shaidnian Vice President Additionally, ALTV volunteers will provide approximately 2,100 Finance volunteer hours to OSB operations during the 2016 -2017 program year. Marilyn Rule Valuing each hour of effort at $5.00 per hour provides approximately Secretary $10,500 in additional leverage funding, Arne Chandler Treasurer Elective Standing � J14 Committees Dorcas Shaktman, Vice President, Finance Electra Demos Assistance League of Temecula Valley Assisteens,, Liaison Suzanne Dechert Bylaws Cindy Jasperson Chapter House Manager Ginny Wetzel Education Chairman Joan Price-. Public Relations Chairman Shelley Diamond Strategic Plonning C'hairnnon Diana Elizondo Thrift Shop Monoger 213720 Via Montezuma 'r(amecula, cA 92,90 -2510 TPL (9511 694.81)18 Fax (951) 694.8"a �aE¢oteccsw8to,t�il. g�a @too.¢o¢rs � � 3rrnec ri�alle.y.esi �nic- leafsa e.org Caring and Commitment in Action Assistance League of Temecula Valley ' Operation School Bell (2015.2016) Project Budget PROJECTED INCOME INCOME COMMITTEp i PENDING Individual Contributions $? ;; 4,187.00 !.: $ :21895.00 Corporate Contributions $:; 500.00 $ 13,000,00 Rebates (Corporate) on Clothing Purchases 23,750.p0; ; $ ALTV Thrift Store Sales $!- ':84,425,00;; -$ Grants - Corporate 110 ,333.00,`x$ 6,667.00 Grants - Government '$?, 156,417,00 ±' $ - 11,625.00. in -Kind - Volunteer hours from ALTV $} ;`:48,762,00 In -Kind - Occupany Costs Covered by ALTV $' 12,400.Op;? In -Kind - supplies & office materials from ALTV $ -: ? 1,OD000 1, $ - - TOTAL INCOME - $'; 241„7'74.00 +: $ - 34,187.00 PROJECTED EXPENSES EXPENSES - PROJECTI Clothing purchases (1,900 schoolchildren X $125 /child) $ 2370S00. Staffing - 2100 hrs. X $23.22/hr. (BLS derived value for area) $ 48,762. Occupancy Costs (rent, insurance, utilities, etc. assigned to this project) $ 12,400. Travel $ Equipment $ Supplies, materials, office products /services $ 11000. Contracted $ - Construction $ - -TOTAL EXPENSES _ -. $ -- '299,662: Note on EXPENDITURES: One hundred percent (100 %) of GRANT MONIES awarded to the O5B program go toward the purchase of new clot[ schoolchildren. Note on ADMINISTRATIVE & SUPPLY costs: The OSB program incurs limited costs associated with the acquisition of necessary supplies. Fund is provided to the OSB program by ALTV as an in -kind donation. ADDITIONALLY, many volunteer hours are provided to the program as an in- donation entirely offsets any anticipated staffing (planning, organization, administration and event management) costs associated with progr Project income data is current but subject to change as grant requests are awarded /declined. Updated information is available upon request LEVERAGING AND FUNDING SOURCES OSB PROGRAM FUNDING (CURRENT YEAR 2015 -2016) This list of funding sources is not exhaustive, but it does illustrate the sources of OSB program funding for the current (2015 -2016) year. Funding from the same (and additional) sources will be sought by ALTV for the OSB program when fundraising efforts commence for the 2016 -2017 program year in January, 2016. Frinding SOUrce I Amount: SfatuS ,L ALTV Thrift Store $100,000.00 Committed /In- Reserve ALTV Volunteer Hours (@ $5 /hr.) $10,500.00 Committed CDBG - Riverside County $12,000.00 Committed CDBG - Lake Elsinore $12,500.00 _...._..___ Committed _---------------- CDBG - Menifee $10,000.00 ______.__._... Committed CDBG - Murrieta $5,000.00 Committed CDBG - Temecula $7,892.42 Committed CDBG - Wildomar $7,025.00 Committed Riverside County, District 1, CID $3,500.00 Application in Progress Riverside County, District 3, CID $5,000.00 Application in Progress Riverside County, District 5, CID $3,125.00 Application in Progress City of Lake Elsinore $2,000.00 Committed /Paid Kohl's Department Stores $23,750.00 Committed /Partially -Paid Kohl's Associates in Action $2,000.00 Committed — Subaru -Share the Love $13,000.00 Committed -- -- -- United Way of Inland Valleys — - _.- ..._.._.... $10,000.00 ... ......_._... - - -- - — — ._.._.......... — - Committed /Partially -Paid UWIV- Employee Contributions $4,600.00 -- - Committed Southern California Edison Company $2,500.00 Committed /Paid US Bank Corp. Foundation $2,000.00 Committed /Paid Mazda Foundation $2,500.00 Committed /Paid Safeway (Vons) Foundation $5,000.00 Application Pending Pechanga Charitable Giving $5,000.00 Application Pending Temecula Valley Soccer Assoc. $500.00 Committed /Paid ALTV Step Up for Student Campaign $12,500.00 Committed /Partially - Funded ALTV Couture Closet $1,500.00 Committed /Partially -Paid ALL staffing associated with the OSB program is provided by ALTV volunteers. Sue Sampson RE: Operation School Bell Funding President Ginny Wetzel Vice President Assistance League of Temecula Valley (ALTV) is committed to annually funding the Membership Operation School Bell° (056) program. Annette Sheehy Vice President ALTV operated a thrift shop located at 28720 Via Montezuma, Temecula, California. Philanthropic Programs Goods donated to the thrift shop are sold and the proceeds benefit the OSB Mary Ann Newport program and ALTV's other philanthropic programs. Vice President Fund Development In OSB program year 2015/2016, ALTV has committed in excess of $100,000 in thrift Dorcas Shalctman shop proceeds to this program. Vice President Finance Diane Koirth Secretary Arne Chandler n� Treasurer Sue Sampson, Preside Elective Standing Assistant League of Temecula Valley C amaili frees Electra Demos A.s.sisteens,' Liaison Amy Garrett Bylaws Cindy )asperson Chapter House Manager Ann Reese Education Chairman Terry Blanton Public Relations Chairman Shelley Diamond Strategic Planning Chairman Kathy Laurin 1 hriit Shop Chairman 28720 Via Montezuma Temecula, CA 921590 -2510 rei. (959} 694'aola Fan (951) 694A298 E -MaU: aEte' mpaltaCVahov.Cam vvvAvJ. n ecu avalk:y.a,sictanc:cIcq'u n' of (..'afro( Gncf Counnit'n7Fnf in Action JCOUNTY OF RIVERSIDE EDA ECONOMIC DEVELOPMENT AGENCY File No.: 0.132 -15 May 21, 2015 Sue Sampson, Executive Director Assistance League of Temecula Valley (ALTV) 28720 Via Montezuma Temecula, CA 92590 RE: 201.5 - 2016 CDBG FUNDING REQUEST - APPROVED: Countywide Activity Dear Sponsor: We are pleased to notify you that the Riverside County Board of Supervisors has approved your request for CDBG funding for the activity listed below: Rperation School Bell 1st District $2,500 3rd District $7,500 5th District $2,000 Lake Elsinore $12,500 Murrieta $50000 Wildomar $7,025 Low Mod Limited Clientele Income Certification This project has been included in the County's 2015 - 2016 One Year Action Plan, The One Year Action Plan has been submitted to the U.S. Department of Housing and Urban Development (HUD) for review; the anticipated effective date of our 2015 - 2016 One Year Action Plan approval will be July 1, 2015. We are in the process of preparing your Sponsor's Agreement for the use of the CD13G funds. Once you receive your Sponsor's Agreement, you will have forty -five (45) days to have it properly executed and returned to EDA. Please note: the County will not approve your Sponsor's Agreement until an authorized representative of your organization has successfully completed the online CDBG Subrecipient Training, At this time, we are undertaking the required environmental review and administrative actions pertaining to your activity. Our staff may be contacting you to discuss approved project budgets, project schedule, performance and outcome measures, national objective reporting, and other necessary items. Iky < it UCxo n2�' c Cl 1(dtxrt�r SY v� 3 0�lanca3Lmf 6 0 (:a Administration Housing Economic Development Park)ng Aviation Housing Authority Edward -Dean Museum Project Management Business Intelligence Information Technology Environmental Planning Purchasing Group Cultural Services Maintenance Pair & National Date Festival Real Property Community Services Marketing foreign Trade Redevelopment Agency Custodial Graffiti Abatement Workforce Development s: rrn, ade ,��son.00c�- «<nGi��,a.comr.noo CDBG Funding Request Approval Letter May 21, 2015 Page 2 To expedite all future correspondence and inquiries, please refer to the CDBG Pile number located in the upper right corner of this letter. If you have any questions regardingthe ogram process or need additional information, please feel free to contact Jackie Melton at (951) 955 -9741 Sincerely, /, John Thurman EDA Development Manager - CDBG /ESG Programs SH:JT:ew S: \LDDG \PURMS\ 2000\ Pnntllnp�Pprove0.Denmd \PnnAingdpyroveJ.h _Tem P�atedoc City of - e Program Year Community Facilities • Rancho Ramona Park: Restroom Improvements Project ($156,459) - • Rancho Ramona Park: Playground Resurfacing & Park Improvements ($40,000) - Rehabilitation /installation of ADA compliant playground surface 1 =ourih Prograrn Year Action Plan Program Year 4 Grantees ($73,028 Total) • Menifee Community Services Department: Earn & Learn Program - Community Services Projects for LMI tar et areas $10,0001___ • Assistance League of Temecula Valley: Operation School Bell (OSB)- new clothes for kindergarten through ehth grade students $10,0001_ • Menifee Valley Community Cupboard: Emergency Food Disiribution - emergenc food distribution 20,000 . • Lake Menifee Women's Club.: Spark of Love /Santa's Workshop Program - provide educational supplies, jackets, and hygiene products for LMI youth _. -. -- ($10,000) • Hospice of the Valleys: Senior Assistance Pro ram 10,000 • Boys and Girls Club of Menifee: Before and After School Program 13,028 Services that Reduce the Effects of Poverty • Support services, counseling, and referrals. — — - - - -------- - — • Provision of basic needs such as food, clothing, and personal care products. • Education and personal experiences that increase knowledge, confidence, and success in life. - _ Youth Services ------ ......- -- -- _....... ... —— - - - — • ..........._.. -- -- Positive alternatives for youths and teens. • Direct provision of school clothing and supplies. • _ Exposure to sports, educational activities, and mentors that would otherwise be unavailable to low- and moderate- income youth. Senior Services • Information and referral services. • Intervention, education, and advocacy. �- _ • Hospice services. _ • Direct provision of goods and services. Services that Aid in the Awareness and Prevention of Crime • Intervention, education and advocacy. • _ Provision of safe surroundings _ and circumstances. • Information and referral services. Community Facilities • Rancho Ramona Park: Restroom Improvements Project ($156,459) - • Rancho Ramona Park: Playground Resurfacing & Park Improvements ($40,000) - Rehabilitation /installation of ADA compliant playground surface 1 =ourih Prograrn Year Action Plan 6 Version 2.0 CITY OF TEMECULA FUNDING RECOMMENDATIONS (Inclusive of Substantial Amendment) CDBG FY 2015 -16 _.._ Amount' - -- -_.._.—__.._..- Recommended by Amount Adjusted Subcommittee (Reduced Allocation) PUBLIC SERVICES _ Assistance League of Temecula Valley $ 7 956 $ 7 892 Operation School Bell Boys & Girls Club of Southwest County $ 7 956 $ 7,892 Before and After School Care Community Mission of Hope $ 7,956 $ 7,892 Inclement Weather Shelter _ City of Temecula $ 71956 $ 75892 Just Add One Fair Housing Council of Riverside County $ 10,000 $ 10,000 Fair Housing Services Safe Alternatives for Everyone (SAFE) $ 7 956 $ 71892 Domestic Violence Services Senior Citizens Service Center $ 7,956 $ 7,892 Emergency Food Distribution Single Mothers United in Rewarding Fellowship $ 7 956 $ 71892 (SMURF) Childcare and Adult Education Temecula Community Pantry $ 71956 $ 71892 Food Pantry VNW Circle of Care $ 7,956 $ 71892 Food Ministry _ TOTAL PUBLIC SERVICES $ 81,610 $ 81,032 PUBLIC FACILITIES ............ __._ ........... _._ ........................_.....___........_.........___-- Old Town Sidewalks Improvement Project $353,646 $351,140 Sam Hicks Park Playground Replacement $122,338 $122,338 TOTAL PUBLIC FACILITIES $475,984 $473,478 HOUSING ACTIVITIES Habitat for Humanity $ 26,223 $ 26,223 Critical Home Maintenance and Repair GRID Alternative $ 12,000 $ 12,000 Solar Affordable Housing Program__ TOTAL HOUSING ACTIVITIES $ 38,223 $ 38,223 PROGRAM ADMINISTRATION $108,814 $108,042 GRAND TOTAL 1$704,631 1$700,775 CITY OF LAKE ELSINORE CHECK NO: 12319A VENDOR: 01156 ASSISTANCE LEAGUE OF TEMECULA VALLEY 08/25/1 DATE ID PO# DESCRIPTION GL ACCT# AMOUNT 6/1/2015 060115 FY15 -00273 vrtKA UUry xnUUt ntLL WIVUwurvnT burruni - 100- 1010 -5213 2,000.00 PROrRAM Y Fi` CHECKT&AAL 2,000.00 CITY OF LAKE ELSINORE� 130 S MAIN STREET LAKE ELSINORE, CA 92530 ..PAY - -Two Thousand Dollars and 00/100 Cents-- - TO THE ASSISTANCE LEAGUE OF TEMECULA VALLEY .,' RDER 29720 VIA MONTEZUMA TEMECULA, CA 92590- Sankof America . 123186 CHECKMATE;'',PAYRRI$AMOUNT WAFWTFAI ��� 11 Begin forwarded message: From: cork giftcards Subject: Fvvd: Assistance League and Kohl's Date: July 23, 2015 at 12:21:26 PM PDT To: Linda Vilgiate Dear Linda, Thank you for your patience as we have been working with Kohl's management to properly address your concerns and answer your questions regarding the Assistance League's Operation School Bell clothing events. Just to give you some background, our office has been in discussions with the Assistance League's Executive Director, Geoff Wilson, since October 2013. We have welcomed a number of new chapters into the gift card program and been able to offer special gift card denominations for various chapters Kohl's Gift Card Program Benefits for the Assistance Leagues: Top tier 10% discount on all corporate gift card orders for all Assistance League chapters as long as sales are in line with the contract. This will allow the smaller chapters to purchase more even though they have a smaller budget for Operation School Bell. This is the largest discount we offer to our corporate contracted customers. Free ground shipping on all orders Gift cards in denominations of $10, $25, $50 and $100 or any other denomination up to $500 (All at the 10% discount) To formalize these benefits our gift card marketing team will work with Geoff Wilson on a contract. Besides the AL, Kohl's has many other nationwide philanthropic organizations that clothe children by shopping at our stores. In an effort to create a consistent experience for all groups, the only store discounts that can be offered are those discounts or sales that are currently being advertised at the time of your clothing events. To keep up -to -date on the sales events, we would like to encourage you to sign up for email sales alerts. In addition to the weekly discounts you could also take advantage of Kohl's Cash events. We are also familiar with the other programs that the AL chapters have to help the community. We understand that volunteer help is always appreciated. Kohl's offers the Associates in Action program where you can qualify for a $500 grant when Kohl's associates volunteer for your events that take place outside of Kohl's property. Kohl's understands the positive impact the Assistance League makes in the community through Operation School Bell. We would love to continue to partner with the AL to connect with more children and bring smiles to those faces. lease contact the gift card department at A card contract, please contact Jennifer Fraedrich at Sincerely, James Ramos I Gift Card Specialist I Delivering Service Excellencel CONFIDENTIALITY NOTICE: This is a transmission from Kohl's Department Stores, Inc. and may contain information which is confidential and proprietary. If you are not the addressee, any disclosure, copying or distribution or use of the contents of this message is expressly prohibited. If you have received this transmission in error, please destroy it and notify us immediately at 262 -703- 7000. CAUTION: Internet and e -mail communications are Kohl's property and Kohl's reserves the right to retrieve and read any message created, sent and received. Kohl's reserves the right to monitor messages by authorized Kohl's Associates at any time without any further consent. LIVE UNITED vuly 71 2015 Sue Sampson President & CEO of the way of the Inland Valleys Assistance League of Temecula Valley VAM.avAV.oec 28720 Via Montezuma 'Temecula, CA 92590 Subject: 2015.2016 Extended Funding Agreement Dear Sue, We are pleased to inform you of the total amount your agency will receive per program for 2015 -2016 Extended Funding: Assistance League of Temecula Valley (Operation School Bell) - ($10,000.00) Funding recommendations were made by the Community Impact Committee and approved by the Board of Directors. (The total distribution does not include campaign designations made directly to your -agency). Equal payments of the Extended Funding amounts will be mailed monthly, beginning in July 2015. Subsequent payments will be released after the Extended Funding Agreements have been signed and returned to United Way of the Inland Valleys, Enclosed are two signed copies of the Strategic Funding Agreement 0 the UWIV Board Chair and President & CEO. Additionally, we have provided helpful reviewer comments regarding your submitted application. Please review carefully the provisions of the agreement, including the timeline for submitting reports and consequences for non - compliance. United Way of the inland Valleys must receive the signed agreement before August Is[ in order for the August and subsequent: allocatiolt cheeses to be released. Below are the reviewer comments regarding your Extended Funding Application: The reviewer appreciated the thoroughness of the application and the impact the program is making to improve the quality of life Western Riverside County. We look forward to partnering with you to improve the quality of life in Western Riverside County. Sincerely, Gail Ousley Vice President, Development & Community Impact ........... Houle Office: 6215 River Cest Dr., Suite B ° Riverside, CA 92507 ° TO 051.697 4700 ^ Fax 951 6650.8210 Sotrthwest Office: 25109 Jefferson Ave., Suite 225 -A • IVwrrieta, CA 92562 • Tel 951.:933.4315 SOUTHERN CALIFORNIA EDISON� An EDISON INTERNA77ONALO Compnny May 28, 2015 Mr. Dan Somerston Grant Writer Assistance League - Temecula Valley 28720 Via Montezuma. Temecula, CA 92590 Dear Mr. Somerston: Tammy Tmnbl'urg, Director Philanthropy & Convnunity Investment and Creative Services On behalf of Edison Interxrational, we are pleased to announce your organization has been selected to receive a grant in the amot rt of $2,500.00 for your 2015 -201.6 Operation School Bell program. In an effort to remain a key partner to our nonprofit organizations, we are committed to investing in programs such as yours which aim to make the strongest impact, especially during economically challenged times. Enclosed is information about Southern California Edison's (SCE) income - qualified programs and services to assist customers who may be experiencing financial hardships, Please share all relevant information with your program. recipients. Please note, a year -end report must be officially submitted online once the funding has been utilized to inform us of your program achievements and rneasureable outcomes. The report: should nrclude a list of (organizations or individuals that were helped) and any other special ( programs /constituents) that benefited from our overall contribution to your organization. I look forward to hearing about the accomplishments of your program during the year. Sincerely f Cy Tammy Tumbling 111ulantlrropy & Community Investment Director Southern California Edison Enclosures cc: Jeremy Goldman 2244 Walnut Grove Ave, Rosrmead, CA 91770 tammy,tumbhng@sce.com Page 1/ 1 "son International Accounts Payable P.O. Box 700, Rosemead, CA 91770 1000019654 OUR NUMBER YOUR NUMBER DATE AMOUNT ADJUST /DISCOUNT NET AMOUNT 1901293488 DD875233 05/26/2015 21500.00 0.00 21500.00 2015 -2016 OPERATION SCHOOL BELL PROGRAM TOTAL AMOUNT 21500.00 k COMERICA BANK & TRUST, NA 500 WOODARO AVE MAZDA NORTH AMERICAN OPERATIONS DETROIT, Mt 46226 PO BOX 54130 IRVINE, CA 926194130 DATE 07 02 2015 AMOUNT MM DD YYYY PAY EXACTLY * *TWO THOUSAND FIVE HUNDRED AND 00/100 DOLLARS`* :. 331145 \ 4.4] ]24 -- $* * *. * * * ** *2,500.00 USD THIS CHECK EXPIRES AND IS VOID 25 DAYS FROM ISSUE DATE v a TO THE ASSISTANCE LEAGUE OF ORDER OF: TEMECULA VALLEY 28720 VIA MONTEZUMA DTEMECULA CA 92590 -2510 C 11.000033114511• 1:04 2404 7861; -u• REMITTANCE STATEMENT MAZDA NORTH AMERICAN OPERATIONS CHECK NUMBER: 331145 PO BOX 54130 DATE: 07/02/15 IRVINE, CA 92619 -4130 CHECK AMOUNT: $2,500.00 PAYEE: ASSISTANCE LEAGUE OF TEMECULA VALLEY ADDITIONAL INFORMATION: VENDOR NO .112280 MAZDA NORTH AMERICAN OPERATIONS PO BOX 54130 IRVINE, CA 92619 -4130 OOIIIA OW3130]0 ±>015 Yv l' @ ASSISTANCE LEAGUE OF TEMECULA VALLEY 28720 VIA MONTEZUMA TEMECULA, CA 92590 -2510 CDBG 2016 -2017 Application Attachment Assistance League of Temecula Valley (ALTV) Attachment 8 Management Capacity Index of Exhibits 1) ALTV OSB 2016 -2017 Organizational Chart 2) Management Capacity Summary Store Team -Temecula <undetermined>, Store Leader <undetermined>, Scheduler Store Team - Menifee <undetermined >, Store Leader <undetermined>, Scheduler Store Team - Murrieta <undetermined >, Store Leader <undetermined>, Scheduler Store Team - Lake Elsinore <undetermined>, Store Leader <undetermined >, Scheduler MANAGEMENT CAPACITY— ORGANIZATIONAL CHART Chairperson, Rochelle Garaway Vice - Chairperson, <undetermined> School Outreach Team Temecula Liaison <undetermined> School Outreach Team Temecula Liaison <undetermined> School Outreach Team Murrieta Liaison <undetermined> School Outreach Team Lake Elsinore Liaison <undetermined> Administrative & Data Entry Terry wood <undetermined> 201&2017 OSB Organizational Chart i OPERAIM SCHOOL BELL MANAGEMENT CAPACITY - SUMMARY IN OPERATION FOR 27 YEARS For 27 years, ALTV has successfully operated the OSB program and has continually increased program capacity to serve a growing population of disadvantaged school children. This philanthropic program is planned and operated by an all - volunteer team. PARTNERSHIPS ALTV's OSB program partners with four (4) regional school districts: Lake Elsinore Unified School District (USD), Menifee Union School District, Murrieta Valley USD and Temecula Valley USD. School personnel and, in particular, health technicians identify and direct disadvantaged children to OSB program services. These personnel work in cooperation with the OSB volunteers to inform students and parents of the benefits and details of the program. SYSTEMATIC MANAGEMENT APPROACH Planning for each upcoming OSB program year begins well in advance of the actual autumn and winter "shopping" events at which beneficiary schoolchildren are clothed. ALTV's Board and members engage in year -round in efforts to develop funding for the current and upcoming OSB program years. Without these efforts, OSB would be unable to clothe disadvantaged schoolchildren within the local communities. Planning for the upcoming OSB program year begins early each calendar year. The OSB Chairperson develops an active, reliable team of volunteers who will publicize, educate, and organize in advance of OSB "shopping" events. All activities are carried out in accordance with guidelines established by ALTV, US HUD, and the school districts. From beginning to end, a documented, systematic methodology is employed to: 1) educate school personnel regarding OSB benefits, eligibility and registration; 2) educate disadvantaged children and parents about the program's benefits; 3) schedule "shopping" events in the stores of local major retailers; 4) schedule up to 100 children for each "shopping" event which is conveniently located close to the schools and homes of the children and families; S) successfully, efficiently and effectively deliver program services (clothing, shoes) to beneficiaries at many "shopping" events; 6) gauge program success, gather and report relevant datasets. CDBG 2016 -2017 Application Attachment Assistance League of Temecula Valley (ALTV) Attachment 9 Board Authorization Index of Exhibits 1) ALTV Board Authorization to Seek CDBG 2016 -2017 Funding A*ll .-A August 18, 2015 assistance league Temecula Valley RE: Board of Directors AUTHORIZATION 81 st chapter of Approval to Seek 2016 -2017 CDBG Funding National Assistance League from the CITY OF LAKE ELSINORE Governing Bogard 2015-2016 Sue Sampson A meeting of the Assistance League of Temecula Valley (ALTV) Board of President Directors was called to order at 11:31am on August 18, 2015, by Sue Sampson, Mary Lindholm President. The following Board members were present and a quorum was Vice President established: Membership Annette Sheehy • Sue Sampson, President Vice President • Mary Lindholm, Vice - President, Membership PhilonthropicProgroms . Denise Lanier, Vice - President, Fund Development Denise Lanier Marilyn 'Rule, Secretary Vice President . Electra Demos, Assisteens Liaison Fund Development 0 Cindy Jasperson, Chapter House Manager Dorcas Shaktman • Joan Price, Public Relations Chairman Vice President • Ginny Wetzel, Education Chairman Finance • Shelley Diamond, Strategic Planning Chairman Marilyn Rule Secretary The following motion was made by Ginny Wetzel on behalf of Dorcas Arne. Chandler Shaktman, Vice - President, Finance, pursuant to Finance Committee approval of Treasurer this motion on 02 August, 2015. Elective Standing Committees Pursuant to a recommendation by the ALTV Grants Contrnittee and Electra Demos subsequent approval by the ALTV Finance Committee, it is moved Assisfeensil Liaison that the AL TV Board of Directors approve the suhmission of a Suzanne Dechert Community Development Block Grant (U)BG) application forfrseal Bylaws year 2016 -2017 to the CITY OF LAKE ELSINORE (in the amortnt of hventy -five thousand dollars ($2.5,000) for Operation Seltool Bell Cindy Jasperson (OSB) 2016 -2017 program fantlirrg. Chapter House Manager Ginny Wetzel The motion was unanimously APPROVED by the Board. Education Chairman Joan Price Public Relations Choinnon Shelley Diamond Strategic Planning Choirmon ' i Diana EIi7.onCIU Thaft Shop Manoger Sue Sampson, President Date 28720 Via Montpmma Assistance League ofTetnecula Valley 'fe III ecthe CA 92590 2.5 10 Tet. (951) 694.8010 Fax (951) 694,6293.. . � -Itna t aftesxtHr.K�E�«ngmEo�ru. corn (�Qring ood Conwnit`l erd in Actioi Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 Email: marym @becswc.org EDA Document Generated: Monday, November 2nd 2015, 2:39 pm Applicant Profile Applicant Type Organization Legal Name Boys and Girls Clubs of Southwest County Date of 501(c)3 11/22/2002 incorporation Addressl PO Box 892349 Temecula, California 92591 UNITED STATES Telephone (951) 699 -1526 ext:111 Primary Contact Ms. Mary F Mollway CEO Phone: (951) 553 -3143 ext:111 Email: marym @becswc.org FEIN / TAX ID 33- 0475756 DUNS Number 009913773 Web Address http: / /www.becswc.org #CDBG 16- 170040 Pa e 1 Riverside Cou Primary Contact: EDA Phone: Email: Document Generated ity Economic Development Agency Ms. Mary F Mollway (951) 553 -3143 ext:111 marym @becswc.org Monday, November 2nd 2015, 2:39 pm CDBG Application 2016 -2017 2016 -2017 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Program Description: CDBG is a flexible program that provides communities with unique community development needs. Beginning in 1974, continuously run programs at HUD. The CDBG entitlement cities and urban counties to develop viable communities by environment, and opportunities to expand economic opport income persons. resources to address a wide range of the CDBG program is one of the longest program allocates annual grants to larger providing decent housing, a suitable living unities, principally for low- and moderate- The CDBG program is a federally- funded program administered through the U.S. Department of Housing and Urban Development (HUD). As an Urban County in the Entitlement CDBG program, the County receives and annual formula allocation of CDBG funds from HUD. HUD determines the amount of each grant by using a formula comprised of several measures of community need, including the extent of poverty, population, housing overcrowding, age of housing, and population growth lag in relationship to other metropolitan areas. The program works to ensure decent affordable housing, to provide services to the most vulnerable in our communities, and to create jobs through the expansion and retention of businesses. CDBG is an important tool for helping local governments tackle serious challenges facing their communities. The CDBG program has made a difference in the lives of millions of people and their communities across the Nation. CDBG was authorized under the Housing and Community Development Act of 1974, as amended, and is listed under the Catalog of Federal Domestic Assistance (CFDA) as 14.218. Applicable CDBG regulations can be found at 24 CFR Part 570 and 24 CFR Part 91. CDBG funding has been used by the County, its cooperating cities, and other subrecipients for a wide variety of community, economic, and social development activities. Activities include public facilities such as fire stations, parks, community centers, senior centers, homeless shelters, health clinics, water and sewer improvements, and street and sidewalk improvements. CDBG also provides public service activities such as child care, health care, after school, programs, senior programs, food and clothing distribution, job training, recreation, and many more. All activities funded with the County's CDBG funds must: 1. serve persons or communities within the County's Urban County area; 2. be an eligible activity under CDBG regulations (24 CFR Part 570.201); and 3. meet a National Objective of the CDBG program (24 CFR Part 570.208). Most activities meet a National Objective by benefitting low- income persons or low- income communities. The County's Urban County CDBG Program includes all of the unincorporated areas of Riverside County as well as the "cooperating" cities of: Banning, Beaumont, Blythe, Canyon Lake, Coachella, Desert Hot Springs, Eastvale, Indian Wells, Jurupa Valley, La Quints, Murrieta, San Jacinto, and #CDBG 16- 170040 Page 2 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 Email: marym @becswc.org - - Document Generated: Monday, November 2nd 2015, 2:3 pm I. GENERAL INFORMATION This application is intended for use ONLY for Cooperating Cities and their approved non - profit organizations [501(c) (3)) that will be requesting CDBG funds from the specific Cooperating City. Other organizations, such as Non -Profit 501(c)(3), Higher Education Institution, or Other Government Agencies /Special District, please return to the CURRENT PROGRAMS & APPLICATIONS page and complete the (COUNTY & NON -CITY APPLICANTS ONLY) CDBG 2016 -2017 application. Applicants are required to answer the following questions. (You may hit the "Tab" key to move on to the next question). Once complete, please select the "Did I complete this page' link to assure that all required questions have been answered. If any question was skipped, this link will return you to those questions that remain unanswered. After all questions have been answered, please select the "SAVE" button to proceed to the next page. Applying City /Organization Name: Boys & Girls Clubs of Southwest County Type of Organization: Non - Profit Organization If a NON - Profit Organization, what City(ies) is your organization applying to: Murrieta and Lake Elsinore Organization Address: 28790 Pujol St City: Temecula Zip Code: 92590 Mailing Address: PO Box 892349 City: Temecula Zip Code: 92589 Telephone Number: 9516991526 Fax Number: Executive Director: Mary Mollway Telephone Number: 9516991526 E -Mail Address #CDBG 16- 170040 Pa e 3 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 Email: marym @becswc.org Document Generated: Monday, November 2nd 2015, 2:39 pm marym @becswc.org Program Manager: Mary Mollway Telephone Number 9516991526 E -Mail: marym @becswc.org Grant Writer: Mary Mollway Address (if different from above) Telephone Number: 9516991526 E -Mail: marym @becswc.org II. Organizational History (applicable ONLY if you are a non - profit organization) Date Organization founded: 1990 -11 -26 Date Organization incorporated as a non - profit organization: 1990 -9 -1 Federal Tax Identification Number: 33- 0475756 DUNS Number: 0009913773 Organization Web Address: www.bgcswc.org Does your Organization expend $500,000 or more a year in federal funds? No Number of paid staff: 43 Number of volunteers: 300 Non - profit Faith Based Organization: No Please list your City Council Members /Board of Directors: Darlene Wetton, Jeff Kurtz, Steve Amante, Bill Cary, Kimberly Freize - Uhler, Myrna Crowther, Mark Stringer, Alan Winkiestein, Michael Scoma, Alicia Albin, Ed Miller, At Rubio, Patrick Ellis, Mark Nugent #CDBG 16- 170040 Page 4 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 EDA Email: marym @becswc.org - Document Generated: Monday, November 2nd 2015, 2:39 pm Or, upload list of Names for Board of Directors here: No File Uploaded Please upload your organization's Articles of Incorporation here: AOI.pdf Please upload your organization's Bylaws here: Bylaws and AOI.pdf Please upload your City Council /Board of Directors Written Authorization approving submission of application: CDBG Authorization to Submit 16- 17.pdf #CDBG 16- 170040 Page 5 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 Email: marym @becswc.org Document Generated: Monday, November 2nd 2015, 2:39 pm Specific Location of Project (include street address; if a street address has not been assigned, provide APN): Street: 3711 Nichols Street; 40550 California Oaks Rd. City: LE, Murrieta Zip Code: 92530;92562 Assessor's Parcel Number (APN): CDBG Funds Requested: 10,000 Where will the proposed activity occur (be specific as to the geographic boundaries)? if the project involves a new or existing facility, what is the proposed service /benefit area for the facility? In Lake Elsinore, the project will take place at the Boys & Girls Club in the Alberhill development and will serve the residents of Lake Elsinore, Canyon Hills, and Wildoomar. In Murrieta, the project will take place at the Boys & Girls Club of Murrieta in the California Oaks Sports Park and our satellite clubs at several schools sites (these are in negotiation now). The Murrieta program serves the residents of Murrieta. What City(ies) will/ does the activity occur within? Lake Elsinore, Murrieta Regions: Other: If this project benefits residents of more than one community or jurisdiction, have requests been submitted to those other entitlement jurisdictions? (i.e., City of Palm Springs, City of Moreno Valley, City of Riverside, etc.) YES Check ONLY the applicable category your application represents. Public Service Other: (provide description) Upload photos of structure for rehabilitation /preservation (if applicable) No File Uploaded Respond to A & B ONLY if this application is for a public service project. #CDBG 16- 170040 Pa e 6 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 Email: marym @becswc.org Document Generated: Monday, November 2nd 2015, 2:39 pm NOIs this a NEW service provided by your agency? (B) If service is not new, will the existing public service activity level be substantially increased or improved? NO If applicable, upload the Project Activity Map: No File Uploaded #CDBG 16- 170040 Pa e 7 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 EDA Email: marym @becswc.org Document Generated: Monday, November 2nd 2015, 2:39 pm n7A OJ 0911111 x09lFUAzl yrVA� A. Provide a detailed Project Description . The description should only address or discuss the specific activities, services, or project that is to be assisted with CDBG funds. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity: The Boys & Girls Clubs of Southwest County have been providing quality after school programming and transportation to and from school for twenty -five years. The focus of Boys & Girls Clubs is to provide a safe and caring environment where kids can develop their character and leadership skills, build good friendships, experience academic success, and have fun! The project for the CDBG funds this year is called "TASC "- Transportation, Academics, Social Skills, and Character. Members will be transported to and from school (if needed), and provided with homework help and tutoring, mentoring, fun activities, and caring and nurturing adults to engage with them. B. Provide a detailed description of the proposed use of the CDBG funds only (e.g. client scholarships, purchase of specific equipment, rent, supplies, utilities, salaries, etc.): The CDBG funds will be used for client scholarships for annual membership, before and after school fees, and transportation costs. C. What are the goals and objectives of the project, service, or activity? How will you measure and evaluate the success of the project to meet these goals and objectives (measures should be qualitative)? The goals of TASC are to: 1) Ensure 90% of our members are maintaining a GPA of 2.5 or higher 2) 90% of members who attend the clubs three days per week or more miss less than 5 days of school per semester 3)100% of members who attend the clubs 3 -5 days per week participate in a character or leadership program D. Please identify the project milestones using an Estimated Timeline for Project Implementation: This is a continuation of a project already in place in both clubhouses. We are simply refining the program and changing the name. #CDBG 16- 170040 Pa e 8 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 EDA Email: marym @becswc.org Document Generated: Monday, November 2nd 2015, 2:39 pm V. PROJECT BENEFIT A. Indicate the number of people or households that will directly benefit from your proposal. using CDBG funds: (NOTE: This is based on the expected number of clients to be served if the County funds your project for the requested amount.) Between 100 and 200, depending on the level of scholarship and the services they access. B. Indicate the number of unduplicated clients that will be served (An unduplicated client is counted only once, no matter how many direct services the client receives during a funding year): Between 100 and 200, depending on the level of scholarship and the services they access. C. Length of proposed CDBG- funded activities or service (weeks, months, year): 12 months, one school year. D. Service will be provided to (check one or more): CHILDREN Range of children's age (if applicable): 6 -14 If services are provide to Homeless persons, please indicate the number of beds at facility E. What methods will be used for community involvement to assure that all who might benefit from the project are provided an opportunity to participate? Our primary means of communicating with parents is through school flyers, but we also use posters at the mall and community outreach at various community events. F. What evidence is there of a long -term commitment to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? The Boys & Girls Clubs of Southwest County has been providing after school youth development programs for 25 years in Temecula, Murrieta, and Lake Elsinore. We have a very diversified funding structure, including fundraising, individual contributions, grant writing, and fee -based services. We are implementing some new key funding strategies in 2016 in order to allow us to diminish our dependence on county and local government monies. #CDBG 16- 170040 Pa e 9 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 EDA Email: marym @becswc.org Document Generated: Monday, November 2nd 2015, 2:39 pm VI. NATIONAL OBJECTIVE All CDBG- funded activities must meet at least one of the five National Objectives of the CDBG program. Indicate the category of National Objective to be met by your activity: CATEGORY 1: Benefit to low- moderate income persons (must be documented). Please choose either subcategory A or B: A. Limited Clientele: The project serves clientele that will provide documentation of their family size, income, and ethnicity. Identify the procedure you currently have in place to document that at least 51% of the clientele you serve are low- moderate income persons. B. Clientele presumed to be principally low- and moderate - income persons: The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client (s) that they fall into one of the following presumed categories. Presumed Categories: Abused children Battered spouses Elderly persons Severely disabled adults Migrant Farm workers Persons living with AIDS Homeless persons Illiterate adults Describe the clientele above (sections A and B) to be served by this activity: Although Boys & Girls Clubs serve ALL children, use of CDBG funds will be for a limited clientele, based on family size and income. Discuss how this project directly benefits low- and moderate- income residents: By providing a safe place for children to go afterschool, we are reducing the number of children on the streets or unsupervised at home. We provide tutoring and homework help to increase their academic success; social -skill building activities to improve social interaction, and character - building clubs and activities. In addition, we provide free and low transportation to and from school, enabling these parents to work during hours they couldn't before. CATEGORY 2: Area Benefit - The project or facility serves, or is available to, ALL persons located within an area where at least 51% of the residents are low /moderate- income. Please note: EDA is currently using the 2010 Census data and guidance from the U.S. Department of Housing and Urban Development. Census data is used for determining eligibility of low- and moderate - income area benefit CDBG projects. Enter or copy and paste Census Tract and block group numbers: Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) #CDBG 16- 170040 Pa e 10 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 EDA Email: marym @becswc.org Document Generated: Monday, November 2nd 2015, 2:39 pm Total population in Census Tract(s) / block group(s): Total percentage of low- moderate population in Census Tract(s) / block group(s): CATEGORY 3: Prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified (and County- designated) slum and blighted area. Is the proposed project located in an area with determinable indications of slum and blight? Project Benefit, Category 3. Slum Blight Documentation (Maps, Photos, News Stories, Reports, etc.) (Attach if applicable) No File Uploaded Provide the percentage of Deteriorated Buildings /Qualified Properties: Slum /Blight Designation Year: Public Improvement Type and Condition: Describe the Boundaries of the Slum /Blight area(s): CATEGORY 4: Activities undertaken to create or retain permanent jobs, at least 51% of which will be made available to or held by low /moderate - income persons. Proposed Job Creation /Retention: Total Jobs Expected to Create: Total Jobs Expected to Retain: CATEGORY 5: Activities that provide assistance to micro - enterprise owners /developers who are low /moderate- income: Proposed Assistance to Businesses: New Businesses expected to assist: Existing Businesses expected to assist: Enter Total Businesses expected to assist: #CDBG 16- 170040 Pa e 11 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 EDA Email: marym @becswc.org Document Generated: Monday, November 2nd 2015, 2:39 pm VII. FINANCIAL INFORMATION Personnel Salaries & Wages Fringe Benefits Consultants & Contract Services Transportation Costs Non - Personnel Space Costs Rental, Lease or Purchase of Equipment Consumable Supplies Travel Telephone Utilities Other Costs Other Architectural /Engineering Design Acquisition of Real Property Construction /Rehabilitation Indirect Costs Other Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include 0 120,000 10,000 0 0 0 0 35,000 0 SubTotals: 155, 000 %000 Total Project/ CDBG Funds Activity/Service REQUESTED Budget (Include 0 0 7,500 0 5,000 0 0 0 2,500 0 6,000 0 0 0 SubTotals: 21,000 0 Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include 0 0 0 0 0 0 0 0 0 0 SubTotals: 0 0 Grand Totals: 176,000 10,000 #CDBG 16- 170040 Page 12 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 EDA Email: marym @becswc.org Document Generated: Monday, November 2nd 2015, 2:39 rm Agency Custom Budget Upload OPTIONAL- Upload your Agency Custom Budget: Provide total Budget information and distribution of CDBG funds in the proposed budget No File Uploaded #CDBG 16- 170040 Pa e 13 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway EDA Phone: (951) 553 -3143 ext:111 Email: marym @becswc.org Document Generated: Monday, November 2nd 2015, 2:39 pm LEVERAGING List other funding sources and amounts (commitments or applications) which will assist in the implementation of this activity. Current and pending evidence of leveraging commitments/ applications must be submitted with application. Federal: Federal: State /Local: Riv County Transp Commission: $263,000 (for entire transportation program) Private: United Way - $17,000 San Manuel Band of Mission Indians -$2500 Original Christmas Tree Lane - $15,000 Fees: AM /PM Transportation and Before /After School Care: $414,000 Donations: Ally Financial -$1500 for military families Other: Board Dues and Contributions: $1600.00 Mission Youth Outreach: Approx $3000 for military families C. What type of long -term financial commitment is there to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? This program is the core of Boys & Girls Club, which we have been providing in the community for 25 years. After the CDBG funds have been expended, we will utlize the funds from our annual fundraising event as well as community contributions to continue the work. D. Provide a summary by line item of your organization's previous year's income and expense statement (Attachment VI -B, Exhibits 1, 2, etc.): Profit and Loss Statement Uploaded OR Upload Income and Expense Statement: 2014 Profit and Loss.pdf Upload Leveraging (Evidence of Commitment): RCTC agreement.pdf E. Was this project or activity previously funded with CDBG? YES If yes, when? -1 -1 F. Is this activity a continuation of a previously funded (CDBG) project? YES #CDBG 16- 170040 Page 14 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553-3143 ext.111 Email: marym @becswc.org Document Generated: Monday, November 2nd 2015, 2:39 pm If yes, explain: Before and afterschool programs have been funded by CDBG each year for our organizatoin #CDBG 16- 170040 Pa e 15 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 EDA Email: marym @becswc.org Document Generated: Monday, November 2nd 2015, 2:39 rm VIII. MANAGEMENT CAPACITY A. Describe your organization's experience in managing and operating project or activities funded with CDBG or other Federal funds: Boys & Girls Clubs of Southwest County has been a recipient of CDBG funds for many years. We are long -time partner with the county and cities to provide services to low- and moderate - income families B. Describe your organization's written and adopted management systems (i.e., policies and procedures) including personnel, procurement, property management, record keeping, financial management, etc.? We have written personnel policies that were just updated, financial policies that are in the process of being updated, and our fundraising and donation policies are in process of being developed. We have a ccompletely new administration and all aspects of the organization are being updated to match current best practices and legal requirements. Upload Management Capacity (Detailed organizational chart): Organization Chart June 2015.xlsx C. Please provide the names and qualifications of the person(s) that will be primarily responsible for the implementation and completion of the proposed project: Mary Mollway, MA. -CEO. Mary recently took the position as CEO in May 2016. A former Executive Director of another non - profit that received CDBG funds, she is well- acquainted with CDBG reporting and management requirements. In addition, as a school and district administrator in the public school system for 20 years, she is very educated in restricted funding, program development and monitoring, and reporting requirements. #CDBG 16- 170040 Page 16 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 EDA Email: marym @becswc.org Document Generated: Monday, November 2nd 2015, 2:39 pm APPLICATION CERTIFICATION APPLICATION CERTIFICATON Undersigned hereby certifies that (check box after reading each statement and digitally sign the document): Applicant Checklist 1. The information contained in the project application is complete and accurate. 2. The applicant agrees to comply with all Federal and County policies and requirements imposed upon the project or activity funded by the CDBG program. 3. The applicant acknowledges that the Federal assistance made available through the CDBG program funding will not be used to substantially reduce prior levels of local, (NON -CDBG) financial support for community development activities. 4. The applicant fully understands that any facility built or equipment purchased with CDBG funds shall be maintained and /or operated for the approved use throughout its economic life, pursuant to CDBG regulation. 5. If CDBG funds are approved, the applicant acknowledges that sufficient non -CDBG funds are available or will be available to complete the project as described within a reasonable timeframe. 6. On behalf of the applying organization, I have obtained authorization to submit this application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and /or written Board Approval signed by the Board President). Enter Name and Title of Authorized Representative: Mary Mollway DATE: 2015 -10 -28 #CDBG 16- 170040 Page 17 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 Email: marym @becswc.org Document Generated: Monday, November 2nd 2015, 2:39 am Applicant's Check -list The following required documents listed below have been attached. Any missing documentation to the application will be cause for the application to be reviewed as INELIGIBLE. 1. City Council Members /Board of Directors 2. Articles of Incorporation and Bylaws 3. Project Activity Map 7. Leveraging (Current evidence of commitment) 8. Income and Expense Statement 9. Management Capacity (Detailed organizational chart) 10. City Council /Board Written Authorization approving submission of application (below) Please Upload City Council or Board Approval Here: CDBG Authorization to Submit 16- 17.pdf #CDBG 16- 170040 Pa e 18 Riverside County Economic Development Agency: Primary Contact: Ms. Mary F Mollway Phone: (951) 553 -3143 ext:111 Email: marym @becswc.org Document Generated: Monday, November 2nd 2015, 2:30 rm Application Feedback #CDBG 16- 170040 Pa e 19 16'71809 ARTICLES OF INCORPORATION 13 ENDORSED PILED 'in lha oHroa 7. me saau�ayaSab a tt�sumac�e+n�e AUS 2 i 1940 MARK FOW W,8aCdary018t9a The name of this corporation is BOYS & GIRLS CLUB OF TEMECULA II A. This corporation is a non profit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. The specific purpose of this corporation is to organize and provide for a boys and girls club needed to allow the youth and young adults in the Temecula community to succeed and to have an alternative for young adults in the Temecula area, within the meaning of Section 501 (c) (3) provision of any future United States Internal Revenue law notwithstanding any other provision of these Articles, this corporation shall not, except to an insubstantial degree, engage in any activities or Exercise any powers that are not in furtherance of the purpose of this corporation, and the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from the Federal income tax under Section 501 (c) (3) of the Internal Revenue Code of 1954 or the corresponding provisions of any future United State Revenue law, or (b) by a corporation, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue code of 1954 or the corresponding provision of any future United States internal revenue law. III The name and address in California of this corporation's initial agent for service of process is: Leigh Engdahl 41859 Corte 'Selva Temecula, Ca. 92390 IV A_ No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and this corporation shall not participate in or intervene in (including publishing or distributing statements) any political. campaign on behalf of any candidate for public office. E The property of this corporation is irrevocably dedicated to charitable purposes, as set forth in Article Two above. No part of the net earnings of this corporation shall inure to the benefit of its directors, trustees, officers, private shareholders or members, or too any individual. On the winding up and dissolution of this corporation, after Paying or adequately providing for the debts and obligation of the corporation, the remaining assets of this corporation shall be distributed to an organization organized and operated exclusively for charitable purposes and that is tax exempt under Section 501 (c) (3) of the Internal Revenue Code of 1954. D. This corporation in organized and operated exclusively for Charitable and educational purposes within the meaning of Section 502 (c)(3) of the Internal Revenue Code, E. Notwithstanding any other provision of these Articles, the corporation shall not carry on any other activities not permitted to be carried on (1) by a corporation exempt from federal income tax under section 501 (c)(3) of the Internal Revenue Code or (2) by a corporation contributions to which are deductible under Section 170 (c)(2) of the Internal Revenue Code. The names and addresses of the persons appointed to act as the initial directors of this corporation are: Michael W. Donaldson 31240 Calle Felicidad Temecula, Ca. 92390 Ronald Parks 30514 Colina Verde Temecula, Ca. 92390 Timmy Daniels 28260 Via Princessa ,PC Temecula, Ca, 92390 Leigh Engdahl 41859 Corte Selva Temecula, Ca. 92390 LB Date: August 25, 1990 Michael W. Donaldson, Incorporator Ronald Parks, Incorporator - n Timmy pa felt —In'cornporator Lei`ghAngdah Y, Incorporator We, the above mentioned initial directors of this corporation, hereby declare that we are the persons who executed the foregoing Articles of Incorporation, which execution is our act and deed. c ael W. Donaldson, Incorporator and Director 31240 Calle Felicidad Temecula, Ca, 92390 Ronald Parks, Incorporator 30514 Colina Verde Temecula, Ca. 92390 rector Timmy Dani ls, Incorporator and Director 28260 Via P incessa ,#C Temecula,.ca. 92390 Leigh'-5ngdahl, Incorporator and Director 41859 Corte Selva Temecula, Ca. 92390 3 13 BYLAWS OF BOYS AND GIRLS CLUB OF TERECULA ARTICLG 7. Pu ruoses and Limitations Section 1. General Purposes The objectives of this corporation shall he: (a) To foster and promote the physical, social, educational, vocational and character development of boys and girls, especially those living in or near the Temecula Valley_ (b) To meet at a7.1 times the Requirements for Membership of the BOYS and Girls Clubs of America, incorporated under federal law. Section 2. Limitations. This corporation is a non - profit Public benefit corporation and is not organized for the private gain of any person. It is organized under the Non- profit Public Benefit Corporation Law for charitable purposes. The corporation is organized exclusively for such purposes and shall satisfy the requirements of: (a) Section 501 (c) (3) of the Internal Revenue Code of the United States; (b) Section 23702 (d) of the California Revenue and Taxation Code; and (c) Section 214 of the California Revenue and Taxation Code. 1 LB In particular, no part of the net income or assets of the .corporation shall ever inure to the bene.fit of any director, officer, or private person; no substantial part of the activities of the corporation shall consist of carrying on propaganda or otherwise attempting to influence legislation;. and the corporation shall not participate or intervene in any political campaign (including the publication or distribution of statements) on behalf of any candidate for public office. The property of the corporation is irrevocably dedicated to the above - stated purposes. Upon dissolution of winding up of the corporation, its assets remaining after payment, or provisions for payment, of all debts and liabilities of this corporation, shall be distributed to a non- profit fund foundation or corporation which is organized and operated for the specific and primary purpose set forth hereinabove and which has established its tax exempt status under Section 501(c) (3) of the Internal Revenue Code and Section 23701 (d) of the Revenue and Taxation Code. If this corporation holds any assets in trust, such assets shall be disposed of in such manner as may be directed by decree of the Superior Court of the county in which the corporation has it principal office, upon petition therefor by the Attorney General or by a person concerned in the liquidation, in a proceeding to which the Attorney General is a party. a LB ARTICLE II Offices Section i, Principal Office The principal office of the corporation is hereby located in the City of Temecula, County of Riverside, State of California. The exact location is to be determined by the Board of Directors, Section 2. Other offices. The corporation may have such Other offices, either within or without the state of California, as the Board of Directors may determine or as the affairs of the corporation may require from time to time. ARTICLE III klembcrship There shall be no voting "members" of the corporation and all voting and other rights ordinarily vested. in a corporate membership shall be vested in the Board of Directors in accordance with the California Non - profit Public Benefit Corporation Law. Non - voting youth and other club memberships may be created, granting Privileges and subject to terms and conditions as specified by the Board of Directors. ARTICLE IV Board of Directors Section 1. Powers. Subject to limitations imposed bylaw of the Articles of Incorporation, the affairs of the corporation shall be managed, and all corporate powers of the corporation shall be exercised, by the Board of Directors (hereinafter referred to as "the Board. ") Such powers shall include, but shall not be 3 13 limited to, the powers to establish the policies of the corporation, have general control of all officers and committees, and to approve all financial transactions. The Board may delegate the management of the activities of the corporation to any person or persons, management company, or committee however composed, provided that the activities and affairs of the corporation shall be managed and all corporate powers shall be exercised under the ultimate direction of the Board Section 3. _ Compensation; Limitation ou Eligibility. No director may receive compensation for services as a director. No more than forty -nine percent (49%) of the persons serving on the Board may be interested persons. An "interested person" is any person; (a) Compensated by the corporation for services rendered to the corporation within the preceding twelve (12) months; or (b) Related to such a compensated person as bother, sister, ancestor, descendant, spouse, brother -in -law, sister -in -law, father -in -law, mother -in -law, son -in -law or daughter -in -law. Section 4. Term of Office. Directors shall be elected by the Board at duly held annual meetings of the Board at which a quorum is present:. The term of office for each such elected 4 Section 2. Number of Directors. The authorized number of directors at any time shall be an odd number not less than nine (9) and not more than twenty -five (25). The exact number of authorized directors shall be fixed, within the limits specified, by act of the Board. Section 3. _ Compensation; Limitation ou Eligibility. No director may receive compensation for services as a director. No more than forty -nine percent (49%) of the persons serving on the Board may be interested persons. An "interested person" is any person; (a) Compensated by the corporation for services rendered to the corporation within the preceding twelve (12) months; or (b) Related to such a compensated person as bother, sister, ancestor, descendant, spouse, brother -in -law, sister -in -law, father -in -law, mother -in -law, son -in -law or daughter -in -law. Section 4. Term of Office. Directors shall be elected by the Board at duly held annual meetings of the Board at which a quorum is present:. The term of office for each such elected 4 director Shall he two I3 (2) years, commencing at the close of the election. one -half (1 /2) of the authorized number of directors, or as near thereto as numerically possible, shall be elected each year. The candidate for each position receiving the highest number Of votes is elected. Vacancies in the Board, whether arising by way of death or incapacity, resignation, or removal of an existing director, or by failure to elect the full authorized number of directors, or by an increase i the authorized number of directors, or for any other cause, may be filled by election by the Board at a duly held meeting at which either a quorum or a majority of the directors then in office is present. Each director so elected shall hold office until the end of his or her term and until his or her successor is elected, or until he or she resigns or is removed from the Board. A director may succeed himself or herself in office fur a maximum of two years. Section 5,. Removal. Except as otherwise provided by law, a director may be removed from office, with or without cause, only by resolution of the Board approved by a majority of the number of directors then in office, at a duly held special meeting at which a quorum is present. Section G. Resignation. Any director may resign at any time by giving written notice to the President or First Vice President and, if the resigning director is the only director, to the Attorney General. Any such resignation shall take effect on the date of receipt of such notice or at any permissible later time 5 LB specified therein. Unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. Section 7. Regular Neetinps. Regular meetings of the Board shall be held, without the necessity of notice, on the first Thursday of each month, at 12tOO p.m., or at such other time as the President may set by giving notice thereof.. The "annual meeting" shall be such regular meeting for the month of September. Section 8. Special bteetinas. Special meetings of the Board, for any purpose or purposes, may be called at any time by the President, the First Vice- President, or any three (3) directors. Section 9. Place of Meetings Meetings of the Board may be held at any Place designated from time to time by act of the Board. In the absence of such designation, meetings shall be held at the principal office of the corporation. Section le. Notice of Meetings Notice of the time and Place of each meeting of the Board for which notice is or must be given shall be given to each director by one of the following methods: (a) By personal delivery of written notice; (b) By first -class mail, postage paid; (c) By telephone communication, either directly to the director or to a person who would reasonably be expected to communicate such notice Promptly to the director; or (d) By telegram, charges prepaid. G LB All such notices shall be sent to the director's address or given at the director's telephone number as shown oil the records of the corporation. Notices sent by first -class mail shall be deposited into a United States mail box at least four (4) days before the time set for the meeting. Notices given by _personal delivery, telephone or telegraph shall be delivered at least forty -eight (48) hours before the time set for the meeting. The notice need not state the purpose of the meeting. Section 11. Meetings by Telephone. Directors may participate in and thereby "attend" any meeting of the Board through the use of conference telephone or similar communications equipment, so long as all directors partioipat.i.ng in such meeting can hear one another. Section 12. 211 orum,_ The smaller whole number which is not less than one -half (1/2) of the atrtitar-icet number of directors shall constitute a quorum of the Hoard. Section 13. Acts of the Board. Except as otherwise stated in the Articles of :Incorporation, these Bylaws, or the law, the following are the only valid exercises of the corporate authority vested in the Board: (a) (Basic Rule) Every act, resolution, or decision approved by a majority of the directors present at a duly held meeting of the Board at which a quorum is present; and (b) LIJI of puorum Rulc) Every act, resolution, or decision approved by at least a majority of a quorum at a duly held meeting at which a quorum is initially present, but as to which 7 LB the withdrawal. of directors therefrom reduces the number present below a quorum. Section 14. Action WitblOUt PSeetina. Any action required or permitted to be taken by the Board may be taken without a meeting if all directors individually or collectively consent in writing to such action and such written consent or consents are filed witli the minutes of the proceedings of the Board. Such action shall have the same force and effect as the unanimous vote of such directors at a duly held meeting. ARTICLE V Committees Section 1. Executive Committee. At the discretiun of the Board, there may be an Executive Committee of the Board which shall, subject to review by the Board, exercise all of the powers of the Board, except as hereafter stated. Each director of the corporation who is the President, First Vice President, Second Vice President, Secretary, Treasurer and the Immediate Past. President shall be a member of the Executive Committee. One half (1/2) of the members of the committee shall constitute a quorum. otherwise, meetings of the Executive Committee shall be held in accordance with rules stated in Section 8 through 15, inclusive of Article IV. The Executive Committee of the Board shall not have authority with respect to any of the following matters: (a) The election or removal of a director or executive committee member or the filling of vacancies on the Board; a (b) The fixing of compensation of a director as empIJOEyee of the corporation; ( c ) The amendment or repeal of any resolution of the Board which by its express terms is not so amendable Or repealable; (d) the expenditure of corporate funds to support a nominee for director after there are more people nominated for director than can be elected; (e) the amendment of the Article of Incorporation; (f) The approval of a sale or contract of sale of substantially all the assets of the corporation not in the regular course of business; (g) The election Of the corporation voluntarily to dissolve. Section 2, Additional Committees The Hoard, Executive Board, or any Officer may establish other committees for any specified purpose within the authority of the party establishing the committee and may appoint as members thereof such persons as are deemed appropriate. All such committees shall report their actions and recommendations to tile party establishing the committee. Such other committees may not exercise the authority_ of the Board. ARTICLE VT Officers of the Corporation Section 1. Officers. The corporation shall have a President, First Vice President, Second Vice President, Secretary and a Chief Financial Officer (the "Treasurer "). Each of such officers shall be a director, shall be appointed by the Board, and shall perform 9 the duties specified in these Bylaws. LB Section 2. Appointment and Term of Office. Officers required to be appointed by the Board, shall be appointed at the annual meeting of the Board following the election of directors. If such a meeting is not held or if the officers are not appointed at such a meeting, such appointment may take place at a subsequent special meeting of the Board called for that purpose. officer shall serve until the next annual meeting of the Board and until their successors are appointed, or until they resign or are removed or disqualified from serving as officers. Section 3. emoval, R Resiquation and Vacancies Shall be the same as Article IV, sections five (5) and six (G). Section 4. President. Subject to the control of the Board, the President shall have general supervision, direction and control of the affairs of the corporation. The President shall preside at all meetings of the Executive Committee of the Board and all meetings of the Board. The President shall have such other powers and duties as may be directed by the Board. Section 5. Vice Presidents. The First Vice President and the Second Vice President shall assist the President in the performance of the President's duties. In the absence of the President, the First Vice President (and in the absence of the First Vice President, the Second Vice President) shall perform all of the functions of the President, and when so acting shall have all the powers of and be subject to all restrictions upon the President shall not have such other powers and perform such other duties as 10 may be prescribed by the Boardt I.B Section G. Secretary, The Secretary shall attend all meetings of the Board, keep or cause to be kept the books and records of tale corporation, and sItall give, or cause to be given, notice to directors of all meetings of the Board. The Secretary shall have such other powers and perform such other duties as may he directed by the Board. Section 7. Treasurer. The Treasurer shall receive and safely keep all funds of the corporation and deposit them in the bank or banks designated by the Board and shall disburse the funds of the corporation only as authorized by the President or the Board and only upon checks of tale corporation signed by any two officers, or such other person as the Board may specify by resolution. The Treasurer shall keep and maintain current books and records of account of the corporation, and shall render to the President and to the Board, upon request, an account of all transactions by the Treasurer and of the financial rendition of the corporation. The Treasurer shall have such other powers and perform such other duties as may be prescribed by the Bylaws and by act of the Board. ARTICLE VTI Responsibilities of Man aaement Section 1. General Standard of Conduct for Directors. Except as otherwise provided by law: (a) A director shall perform the duties of a director, including duties as a member of any committee of the Board upon which the director may serve, in good faith, in a manner such 11 director believes to lie in the hest interests of the corplogation and with such care, including reasonable inquire, as an ordinarily Prudent person in a like position would use tinder similar circumstances. (b) In performing the duties of a director, a director shall he entitled to rely on information, opinions, reports or statements, including financial statements and ocher financial data, in each case prepared or presented by: (1) One or more officers or employees of the corporation whom the director believes to be reliable and competent in the matters presented; (2) Counsel, in accountants or other persons as to matters which the director believes to be within such person's professional or expert competence. Section 2. Self Uealincl Transactions. A self dealing transaction means a transaction to which the corporation is a party and in which one or more of its directors has a material financial interest. Such self - dealing transactions are not permitted, unless, the transaction is for the benefit of the corporation and is fair and reasonable to the corporation. Executing the transaction must be by majority vote of the Board, ill good faith, without the vote of the interested director and with full knowledge of the material facts concerning the transaction and the director's interest in the transaction. aectron 3. Compensation of Offii:ers aand pirectors_ I.B (a) The Board may, by regular act of the Hoard, fix just and reasonable compensation of a director as an employee or officer of the corporation. (b) The corporation shall not make any loan of money or property to or guarantee the obligation of any director or officer, unless approved by the Attorney General; provided, however, that the corporation may advance money to a director or officer of the corporation or of its parent or any subsidiary for expenses reasonably anticipated to be. .incurred in the performance of the duties of such officer or director, provided that in the absence of such advance, such director or officer would be entitled to be reimbursed for such expenses by the corporation, its parent, or any subsidiary. The provisions of this section do not apply to the payment of premiums in whole or in part by the corporation on a life insurance policy on the life of a director or officer so long as repayment to the corporation of the amount paid by it is secured by the proceeds of the policy and its cash surrender value. Section S. Investment Responsibilities. (a) This section applies to all assets held by the corporation for investment. Assets which are directly related to the Corporation's public or charitable programs are not subject to this section. (b) Except as provided in subsection (c), in investing, reinvesting, purchasing, acquiring, exchanging, selling and managing the corporation's investments, the Board shall do the following: 13 (1) Avoid speculation, looking instead ),go the permanent disposition of funds, considering the probable income, as well as the probable safety of the corporations's capital; and (2) Comply with additional standards, if any, imposed by express terms of an instrument- or agreement pursuant to which the assets were contributed to the corporation. (c) No investment violates this section where it conforms to the provisions authorizing such investment contained in an insLr.ument or agreement pursuant to which the assets were contributed to the corporation. No investment violates this section or Section 1 of this Article where it conforms to Provisions requiring such investment contained in an instrument or agreement pursuant to which the assets were contributed to the corporation. Section 6. Indemnification of Directors, Officers, Emulovees and Other Agents. (a) (Definitions) For the purpose of this section, {1) "anent" means any person who is or was a director, officer, employee, or other agent of this corporation, or is or was serving at the request of this corporation as a director, officer, employee, or agent of another foreign or domestic corporation, partnership, joint venture, trust or other enterprise; (2) "proceeding" means any threatened, pending, or completed action or proceeding, whether civil, criminal, administrative, or investigative; and 14 15 _1 il_ -e_" i1 c1.11•_le :, wit)tout 1%lni tat iull.43 tk . at LOIley'S. lees: t:os Ls, and any ot.ln-r expenses incurred in the rleLellse L.f avy 1,1i.uu; ur prol.ee!l:irrg ;l .I(j Eli nst an agent and all aC. t:u 1'11 ey' 1: .f elp o-:: ':ted C;;, and Ot IPl' 0,V L,euses incurred in es tabl.is)-kiny a rJ<Iht. 1.o i.ndr'r•,.il:ical : ial u 1 r_i•=,. v.hic sec:ti oil , 01.11 i)e fe11SC IJ Arent .......__<.._... _....YJ_ 'T0 Lhe er,Lent that —) an ayenl- ul: tL.i ::Jrtn,LZ(1.. +..rJn belt: I; r ;uccr-ssr�)1 lnerit> in Like defense rJ.f. t:Iy pioceelliny rlI fcr.red Lo ill this section, in or t.hN defr•nsc ul ::i.ai.m, .i: ?sur:, ,r nu11 Cer therein, Like agent shall h <% :i.ndFamnIfi.e,i i - 111si, e 1 =.s .,ctu<Illy and re ason• ably incurre(i by the .Ige11r i .uu frith the clati. ill . If an agent either set.'C1.ed :r'uly soul• I:l,im Or Sustained a judgment rendered against 111111, I'.I'7f kl I,hr., VifS i�niB 0 SllhsC l'l.l Ons (r•) t171'01.1'J )t le) ri lldil detel':illillr. l�l(F.•L11" I,he agP_ill,: {,G e.11tJtl._ ;cl t0 :i.nliemni,f.ir.atiun, (c) •. ?Le Cauns Btoug n li f_.I3V Pia r: €:o;: tilhL2 l: '1'ItzUt The aLiuu) .• '.i,.,;:1, 1,1, i.L,., te�t1.!ir1'd finding l.n L(: madr� 1,ursuant !111bsel:f,J.�II� i i)njr,l4, Lh.i.s rurp0rat:i.011 1311ak1l :in(lemrtify any person who wrr r^ j;': q pa(l) :1.y, ut: is IjIveal :.ened to I)r- n,:t(le a party, L:o any (?rnr.eerlil: I (JLhe1 tllelu an .ac•tion brought L)y, 01: oil behalf 0fr Chis co 1:poI 1, I,t1, n,: IJy all Off.L(, er, director or person granted relat:erl eta.tuc: i •. the AU'Jr1x:V Ge)lrl:al, or. by the Attgrltey General nn tIIe. ground 1.1 -IL 1: 11e de fend•9u1L ell rector w;;ts o1: is engaging in self- .l ^aliny :oi1'Ii11 t_ho we,tnlnq of Section Z of this Article, or by tike Ar.to):Ile ;sueral for any hrearh of a (lul.:y rel.atinJ to Lhe assets held in '.!I,.r:ir.zlble rrlast, by reason of the fart. that such person is 0c I: a1 .:ui agent Of Lids corpocaLiol7. for all erl.)enses, 15 j uuj111 C i I us, Lille s, SeLLiements, and other am UuntB actuall d reasonably incurred ill connection with the proceeding. 1. 8y cl o (d) (Action Drought by or on Behalf of the Corporation) (l.) claims settled Out of court If any agent settles or Otherwise disposes of a threatened or pending action brought by or on behalf of this corporation with or vidthout court aPProval., the agent shall receive no indemnification for either amounts paid pursuant to the terms of the settlement or other disposition or f.or any expenses incurred in defending against the proceeding. (2) Claims and suits Awarded " Agent. This corporation shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending, or completed action brought by or on behalf of this corporation by reason of the fact that the person is or was an agent of this, corporation, for all expenses actually and reasonably incurred in connection with the defense of that action, provided that both of the following are met: (i) The determination of good faith conduct required by subsection (e), below, is made in the manner provided for therein; and (ii.) Upon application, the court in which the action was brought determines that, in view of all of the circumstances of 'the case, the agent should be entitled to indemnity for the expenses incurred. If the agent is found to be so entitled, the court shall. 16 determine the appropriate amount of expenses to be reimbursvc (e) (p ) The indemnification granted to an agent in subsections (c) and (d) above is conditioned on the following: (1) Required Standard of Conduct. The agent seeking reimbursement must- be found, in the manner provided below, to have acted in good faith, in a manner he believed to be in the best interest of this corporation, and (in the case of a criminal proceeding) without reasonable cause to believe his conduct was unlawful, and (in the case of an action brought by or on behalf of the corporation) with such care, including reasonable inquiry, as an ordinarily prudent person in a like position would use in similar circumst.nces. The termination of any proceeding by contenders or its equivalent shall not, of itself., create a presumption that the person did not act within these required standards. (f) (Advance of Expenses) Expenses incurred in defending any proceeding may be advanced by this corporation before the final disposition of the proceeding on receipt of an undertaking by or, on behalf of the agent to repay the amount of the advance unless It is determined ultimately that the agent is entitled to be indemnified as authorized in this section. (g) (Limitations) No indemnification or advance shall be made under this section, except as provided in subsection (b) or (e) (2) (ii), in'any circumstance when it appears: {1) That the indemnification or advance would be 17 inconsistent wits' a provision of the Articles of Incorpora Bon or an agreement in effect at the time of the accrual of the alleged cause of action oissert.ed in the proceeding in which the expenses were incurred oi: other amounts were paid, which prohibits or otherwise limits indemnification; or (2) That the indemnification would be inconsistent with any condition expressly imposed by a court in approving a settlement. (I)) (Insurance) The Board may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the corporation against any liability asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, whether or not this corporation would have the power to indemnify the agent against that liability under the provisions of thia section, except for a liability based upon self - dealing within the meaning of Section 2 of this Article. (j) (Fiduciaries or Co rdorate Employee benefit Plan) This section doer not apply to any proceeding against any trustee, investment manager, or other fiduciary of an employee benefit plan in that person's capacity as such, even thought that person nay also be the agent of the corporation as defined in subsection (a) of this section. Nothing contained in this section shall limit any right to indemnification to which such a trustee, investment manager, or other fiduciary may be entitled by contract or otherwise, which shall be enforceable to the extend permitted by applicable law. M ARTICLE IX I.B Riscellaneous Section 1. Books and Records. The corporation shall keep at its principal office a minute book, containing minutes of meetings of the Board .%.nd committees, a copy of the Articles of Incorporation and all subsequent amendments thereto, certified by the Secretary of State, a copy of the Bylaws and all subsequent amendments, certified by the Secretary of the corporation, and a list of the dire +;tors of Lhe corporation stowing their names and addresses and a o:orrect and complete books of account. All books and records of the corporation may be inspected at any reasonable time by any director, or by the agent or attorney of such director. Section 2. Fiscal Year. The fiscal year of the corporation shall begin on the first day of January Ind end on the last day of December of each year, unless changed by act of Board. Section 3. Rules of Order. Except as otherwise provided %.in these Bylaws, the latest edition of Robert's "Rules of Order" shall govern all procoodings of the Board of Directors and committees thereof. Section 4. Amendment of Articles or Bylaws. The Articles of Incorporation or Bylaws of the corporation may be amended, repealed or added to only by resolution of the Board, approved by a majority of the director: then in office, at a duly held meeting at which a quorum is present. 19 rN FF AMENDED AND RESTATED BYLAWS of BOYS AND GIRLS CLUBS OF SOUTHWEST COUNTY a California nonprofit public benefit corporation I.B ARTICLE 1. NAME AND OFFICE LL Name. The name of the Corporation (the "Corporation") shall be the "BOYS AND GIRLS CLUBS OF SOUTHWEST COUNTY" (whose individual clubs may be referred to herein individually, as a "Club" or collectively as the "Clubs "). 1.2. Office. A. The principal executive office of the Corporation for the transaction of business shall be located at 28790 Pujol Street, in the City of Temecula, County of Riverside, and State of California. B. The Board of Directors (which may also be referred to herein as the "Governing Board ") may at any time establish branch or subordinate offices at any place or places where the Corporation is qualified to do business. 2. ARTICLE II. PURPOSE AND LIMITATIONS 2.1, Purpose. A. Organized in 1990 as a nonprofit public benefit Corporation, the specific and primary purpose of the Corporation is to operate and conduct clubhouses for the education, recreation and enrichment of the youth of Southwest County. B. To meet at all times the Requirements for Membership of the Boys & Girls Clubs of America, incorporated under federal law. 2.2. Limitations. The Corporation is formed solely and exclusively for nonprofit purposes, and not for monetary gain or profit, and no monetary gain or profit shall ever inure from its business to any Director or member of the Corporation. Earnings, if any, shall be used exclusively for the purpose for which the Corporation is formed. 3. ARTICLE 111. MISSION 3.1. Mission. The mission of the Boys and Girls Clubs of Southwest County is to inspire and enable all youth to realize their full potential as productive, responsible, and caring citizens by providing stimulating and challenging programs through interaction with dedicated caring people. 4l. ARTICLE IV. MEMBERSHIP Bylaws of Boys and Girls Clubs ofSouthwas[ County Page l I.B 4.1. Membership. There shall be no voting "members' of the Corporation and all voting and other rights ordinarily vested in a corporate membership shall be vested in the Board of Directors, in accordance with the California Nonprofit Public Benefit Corporation Law. Non- voting youth and other club memberships may be created granting privileges that are subject to terms and conditions as specified by the Board of Directors. ARTICLE V. ELECTION OF DIRECTORS 5.1. Nominations. A. The Nominating Committee shall select qualified candidates for election to the Board of Directors, as prescribed in these By -Laws, Section 6.2 and 63 and Article X, Section 10.1(d)(ii). In April of each year, the Nominating Committee will contact each Board member whose term expires on June 30 of that year and inquire as to whether or not those members wish to continue to serve on Hie Board. B. The Nominating Committee shall make its report at the regularly scheduled May Board meeting of each calendar year. At that time, any Director present may nominate additional persons for nomination to the Board and may speak to the issue of any name in nomination. Notice of the Board Member election meeting will be provided to all Board members 7 days prior to the meeting. Notice will include the slate of candidates. C. The election of Directors is an action item on the agenda of the regular meeting held in May of each calendar year. 5.2. Election. A. The election of Directors will be conducted by secret ballot at the regularly scheduled May Board meeting. A Director is permitted to submit a written statement regarding His/her vote, which shall be added as an exhibit to the minutes. Secret ballots, with a provision for write -in candidates, shall be available for inspection, in order to comply with fundamental fairness rules inherent in the law. B. Before adjournment of the election meeting of the Board of Directors, the members of the Nominating Committee will confidentially tabulate the ballots and report the results, in random order, to the Board. C. Members of the Nominating Committee will contact the approved candidates for the Board starting with the candidate who received the most votes to the candidate who received the least votes until all seats are filled. _ — _ Ht•faw.r of Boys and Girls Cluh,c nfSou[hwuT County -- "— Pgyc 2 lNa 5.3. Seating of Directors. All elected Directors shall be seated at the July meeting of the Board of Directors and shall be participating members as of July 1. Retiring Directors shall continue to serve until June 30. 6. ARTICLE VI. BOARD Oh DIRECTORS 6.1. Powers. A. General corporate powers. The business and affairs of the Corporation shall be managed, and all corporate powers shall be exercised, by or under the direction of the Board of Directors. B. Specific powers. Without prejudice to these general powers, the Directors shall have the power to: (1) Select and remove all Directors, officers, agents and employees of the Corporation; prescribe any powers and duties for them that are consistent with the law, Articles of InCorporation, and these By- Laws; and fix their compensation. (2) Change the principal executive office or the principal business office in the State of California from one location to another; cause the Corporation to be qualified to do business in any other state, territory, dependency or country and conduct business within or outside the State of California, for holding any Directors' meeting or meetings. (3) Adopt, make and use a corporate seal and alter the form of the seal. (4) Borrow money and incur indebtedness on behalf of the Corporation and cause to be executed and delivered for the Corporation's purposes, in the corporate nanic, promissory notes, bonds, debentures, deeds of trust, mortgage, pledges, hypothecations, and other evidences of debt and securities. 6.2. Number and Qualification. A. The authorized number of Directors at this time shall be not less than eleven (11) or more than fifty (50). The exact number of authorized Director's shall be fixed, within the limits specified, by act of the Board, Directors need not be residents of Southwest Riverside County, California, and may be any natural person eighteen years of age or older, of good character, and dedicated to the purpose of the Corporation. B. Voting power. All voting power in the Corporation shall be vested in the Board of Directors, each Director to have one vote. !bylaws ofBgF and Girls Clubs oJ'Southroest County -Page 3 -' 1.13 6.3. Election and Term of Office. A. As long as a quorum is present, Directors may be elected at the May Board meeting, elected to fill a Board vacancy at any time during the year, or elected onto the Board as an additional member at any time during the year, provided the Board size complies with Section 6.2. B. Unless sooner removed, Directors shall serve for a two (2) year term, with all terms ending on June 30 of the applicable year. Persons elected as Director may be nominated for re- election as a Director for an unlimited number of consecutive terms. C. For Directors elected at the May board meeting, who are filling a vacancy created by another board member's expiring term, their terns shall begin on the July 1 of that year, and expire on June 30 two (2) years later. D. If a Director is elected for an initial term at any time to fill a current or upcoming Board vacancy, their term shall begin no sooner than the month following the vacating Board members last attended meeting, and shall end on the date the vacating Board member's term was to end. For Directors elected during the remainder of the year, their initial terms will be prorated either as shorter or longer than two years, and their subsequent terms, if any, shall run for two (2) years as stated above. F. If a Director is elected as an additional Board member, their term shall begin on the date they are elected to the Board. If the new additional Director is elected between August and December of any year, their term shall begin on the date elected and end on June 30 of the 2nd year (thus the initial term shall be between 19 and 23 months). If the new additional Director is elected between January and June of any year, their term shall begin on the date elected and end on June 30 of the 2nd year (thus the initial term shall be between 25 and 29 months). 6.4. Assessments. The Board of Directors may impose, from time to time, an amount which shall constitute an assessment against voting Directors to fund the general operation of the Board. The assessment shall be voluntary and in no way affect the ability of the Director to serve the Board. 6.5. Vacancies. A. Filling a Vacancy. The initial term of a Board member elected to fill a current or upcoming Board vacancy shall be as stated in Section 63 above. B. Events causing vacancies. A vacancy or vacancies shall be deemed to exist in case of the death, incapacity, resignation or removal of any Director. or Bv/aws nfJinvs and GMs Clubs of Southwest County Pa}4e 4 LB (i) the minimum authorized number of Directors is increased, or (ii) if the members fail at any annual or special meeting of the Board at which any Director or Directors are elected, to elect the full authorized number of Directors, (iii) if a Director is absent three scheduled Board meetings within a one year term, he or she shall be eligible for removal. The removal of the Director who has had three absences may appeal to the Board to determine good cause and, should the absences be excused, the Director will be reinstated to continue his /her term. If determined unexcused, the removal will become effective and the Board shall have the power to elect a successor to take office at such time as the removal shall become effective. C. Resignations. A vacancy caused by resignation shall become effective upon giving written notice to the Board, unless the notice specifies a later time for the resignation to become effective. 6.6. Removal. A. Events causing removal. A Director shall be removed on the occurrence of the following: (i) the declaration by resolution of the Board of removing a Director who has been declared of unsound mind by an order of the court or convicted of a felony or has been found by final order of judgment of any court to have breached a duty under California law, or (ii) the vote of a majority of the Directors to remove a Director. B. No vacancy on reduction of number of Directors. No reduction of the authorized number of Directors shall have the effect of removing any Director before that Director's term of office expires. C. Interested Persons. No more than forty-nine percent (49 %) of persons serving on the Board may be "interested persons ". An interested person is (i) any person compensated by the Corporation for services rendered to it within the previous twelve months, whether as a full -time or part-lime employee, independent contractor, or otherwise (ii) any mother, father, brother, sister, son, daughter, ancestor, descendent, spouse, brother -in -law, sister -in -law, son -in -law, daughter -in -law, mother -in -law, or father -in -law of such a person. However, any violation of this paragraph shall not aflect the validity or enforceability of transactions entered into by the Corporation. D. Self- Dealing Transactions. No Director of the Corporation nor any other Corporation, firm, association, or other entity in which one or more of the Corporation's Directors are Directors or have a material financial interest shall be interested, directly or indirectly, in any contract or transaction so long as the material financial interest is fully disclosed in good faith to the Board of Directors at the meeting in which the transaction is authorized. Rylmrs ofDovs and Girls Clubs of Smihwest Comity PG,Qe 5 This Section does not apply to a transaction that is part of an educational or charitable program of the Corporation if it (i) is approved or authorized by the Corporation in good faith and without unjustified favoritism and (ii) results in a benefit to one or more Directors or their families because they are in the class of persons intended to be benefited by the educational or charitable prograin of the Corporation. ARTICLE VII. MEETINGS 7.1. Place of Meetings and Meetings by Telephone. All meetings of the Board of Directors shall be held at the principal executive office of the Corporation, or at any other place within or outside the State of California as may be designated at any time by resolution of the Board or by written consent of all voting members of the Board. If consents are given, they shall be filed with the minutes of the meeting. Any meeting may be held by conference telephone or similar communication equipment, so long as all Directors participating in the meeting can hear one another, and all such Directors shall be deemed to be present, in person, at such meeting. 7.2. Annual Meeting/Organizational Meeting. A. The annual meeting of the Board of Directors of the Corporation shall be held during the month of June of each calendar year at the place designated in Section 7.01. The annual meeting will be to handle financial matters, committee reports, the election of officers of the Corporation and the transaction of other business. B. Immediately following each annual meeting of the Board of Directors, the Board shall hold a regular meeting for the purpose of organization. 7.3. Regular Meetings. Regular meetings of the Board of Directors shall be held monthly, which includes the meetings outlined in Section 7.02, during the calendar year at the location stated in Section 7.01. The Board shall fix a date and time for all regular meetings and communicate such date and time to the members of the Board. Further notice of regular meetings, if established, shall not be required. If the day adopted for regular meetings falls on a legal holiday, the meeting shall be rescheduled with proper notice as prescribed in these By -Laws. 7.4. Special Meetings. Special meetings of the Board of Directors may be called for any purpose, or purposes, by the Chairman/Chief Volunteer Officer, any Vice Chairman, Secretary, Treasurer, or any two Directors. 7.5. Notice of Meetings. A. Unless not required under provisions of these By -Laws, notice of time and place of meetings shall be given to each Director by one of the following Bylaws U %Boys and Girls Clubs ofSoulhwesl County Page 6 methods: (i) by personal delivery or written notice; (ii) by first class trail, postage prepaid; (iii) by telephone or electronic communication, either directly to the Director or to a person at the Director's office who would reasonably be expected to communicate such notice promptly to the Director; or (iv) by telegram, charges prepaid. All such notices shall be given or sent to the Director's address, telephone or c -mail address as shown on the records of the Corporation. B. Notices sent by first class mail shall be deposited into a United States mailbox at least four days before the time set for the meeting. Notices must be given by personal delivery, telephone, e -mail, or given to the telegraph company at least forty -eight (48) hours before the time set for the meeting. C. The notices shall slate the time and place for the meeting. However, it need not specify the purpose of meeting, or the place of meeting, if it is to be held at the principal executive office of the Corporation. 7.6. Quorum. One -half of the current number of Directors shall constitute a quorum for the transaction of any business except adjournment as provided in Section 7.08. Every actor decision done or made by a majority of the Directors present at a meeting duly held at which a quorum is present shall be regarded as an act of the Board of Directors, subject to other provisions of the By -Laws and to the provisions of the California Nonprofit Corporation Law; (i) especially those provisions in which a Director has direct or indirect material financial interest; (ii) appoint committees; and (iii) indemnification of Directors. A meeting at which a quorum is initially present may continue to transact business, notwithstanding the withdrawal of Directors, if any action taken is approved by at least a majority of the required quorum for that meeting. 7.7. Waiver of Notice. The transaction of any meeting of the Board of Directors, However called and noticed or wherever held, shall be valid as though taken at a meeting duly held after regular call and notice if (i) a quorum is present, and (ii) either before or after the meeting, each of the Directors not present signs a written waiver of notice, a consent to hold the meeting or an approval of the minutes. The waiver of notice or consent need not specify the purpose of the meeting. Notice of a meeting shall also be deemed given to any Director who attends the meeting without protesting before or at its commencement about the lack of adequate notice. 7.8. Adiournment. A majority of the Directors present, whether or not constituting a quurum, may adjourn any meeting to another time and place. 7.9. Notice of Cancellation. Notice of the time and place of holding, a cancelled or rescheduled meeting need not be given unless the meeting is rescheduled for more than 24 hours, in which case personal notice of the time and place shall be given Bylaws gfBoys and Girls Chubs of Southwest County Page 7 LB before the time of the cancelled meeting to the Directors who were not present at the time of cancellation. 7.10. Action Without Meeting. Any action required or permitted to be taken by the Board of Directors may be taken without a meeting, if all Directors of the Board, individually or collectively, consent in writing to that action. Such action by written consent shall have the same force and effect as a unanimous vote or the Board of Directors. Such written consent or consents shall be filed with the minutes of the proceedings of the Board. 7.11. Compensation of Directors and Committee Members. Directors and members of committees shall not receive any compensation for their duties as Directors or members of committees. 7.12. Confidentiality. Any confidential information pertaining to employee matters, member information, legal issues, strategic decisions and general business operations obtained while serving the Corporation, and in the course of discharging their duties, Directors, officers and personnel directly serving the Corporation are bound by an "Oath of Confidentiality". Other confidential information, not presently foreseeable, may also be discussed while in service to the Board. Held to the "Oath of Confidentiality", Directors, officers and personnel serving the Corporation shall not misuse, misappropriate or disclose any such confidential information directly or indirectly to any other person, or use the information in any way, either during the term of their service or at any time thereafter, except as is required in the course of performing their duties or unless otherwise required by law. All records, files, communications or other records related to the Clubs shall remain exclusively the property of the Clubs and shall not be removed unless necessary in the performance of one's duties, and must be returned to the Clubs in the event the subject individual is no longer a Director, officer or personnel serving the Corporation. 8. ARTICLE Vlll. OFFICERS 8.1. Officers. The officers of the Corporation shall be Chairman/Chief Volunteer Officer, hereinafter referred to as the Chairman, First Vice Chairman, Second Vice Chairman, Third Vice Chairman, Secretary, Treasurer and such other officers, as the Board of Directors shall appoint. Each officer of the Corporation must be a member of the Board of Directors one year prior to election as an officer, and shall become a member of the Executive Committee of the Board of Directors. 8.2. Nominations. 'l'be Nominating Committee shall select its recommended slate of Officers from the body of continuing Directors and present its report at the regularly scheduled May Board meeting of each calendar year. At the same meeting, any Director present may place names in nomination and may speak to the issue of any name in nomination. No nomination of a candidate for a position Dvlmvs o %Boys and Girls Clubs o(Soulhwesl County Page A No as an Officer will be accepted unless the candidate first agrees to fulfill the responsibility as an Officer if elected. As provided in Article V, Nominations, Section 5.1(b), the Secretary shall immediately forward to each Director with the notice of meeting, a report listing the candidates nominated for each of the elected offices. 8.3. Election. The Board of Directors shall elect all officers of the Corporation for a term of two years, or until their successors shall be qualified and elected. The election shall occur as follows: A. The election of officers will be held at the regularly scheduled June meeting of the Board of Directors. As provided in Article V, Election, Section 5.02(b), the election of officers shall be conducted by secret ballot. Should only one candidate be nominated for each elected office and no nominations are made from the floor, the secret ballot may be dispensed with and the motion to accept the presented slate of officers can be voted on. Officers shall be elected by a majority vote of the Directors present. The election of officers is an action item on the regularly scheduled June agenda. At the organizational meeting any Director present may place names in nomination and may speak to the issue of any name in nomination. No nomination of a candidate for a position as an officer will be accepted unless the candidate first agrees to fulfill the responsibility as an officer if elected. 8.4. Seating of Officers. Elected officers of the Board of Directors shall assume responsibility of their respective office July 1. Retiring officers shall continue to serve until June 30. 8.5. Removal and Resignation. Being first elected Directors, all elected officers of the Board of Directors are bound by the provisions of these By -Laws, Article VI, Resignation, Section 6.5 (b) and Removal, Section 6.6 (a). 8.6. Vacancies. A vacancy in any office because of the death, resignation, removal, disqualification, or any other cause, shall be filled by the Board of Directors. 8.7. Chairman/Chief Volunteer Officer (CVO). The Chairman shall be the Chief Volunteer Officer of the Corporation and shall, subject to the control of the Board of Directors, generally supervise, direct, and control the business and the officers of the Corporation. In addition, the Chairman/CVO shall have the following powers and responsibilities: A. Preside at all meetings of the Board of Directors and the Executive Committee. 6ylr is of Go }:s and Gh Is Clubs ofSoulhwesi Counfy page 9 1.8 B. Supervise the President/Chief Professional Officer of the Corporation in the day -to -day operation of the Clubs in a manner consistent with the wishes of the Board of Directors. C. Appoint all committee chairpersons and four Directors to the Nominating Committee with approval of the Board of Directors, and coordinate and tnanage the efforts of all committees with exception of the Nominating Committee. D. Represent the Corporation in any communication with other Corporations, entities or the public in general. 8.8. First Vice Chairman. In the absence of the Chairman /Chief Volunteer Officer, the First Vice Chairman shall perform all the duties of the Chairman, and when so acting shall have all the power of, and be subject to all the restrictions upon the Chairman. The First Vice Chairman shall have such other powers and perform such other duties as may be prescribed for the office respectively by these By- Laws, Board of Directors or the Chairman. 8.9. Second Vice Chairman. In the absence of the Chairman /Chief Volunteer Officer and the First Vice Chairman, the Second Vice Chairman shall perform the duties of the Chairman, and when so acting shall have all the power of, and be subject to all the restrictions upon the Chairman. The Second Vice Chairman shall have such other powers and perform such other duties as may be prescribed for the office respectively by these By -Laws, Board of Directors or the Chairman. 8.10. Third Vice Chairman. In the absence of the Chairman/Chief Volunteer Officer and the First and Second Vice Chairmen, the Third Vice Chairman shall perform the duties of the Chairman, and when so acting shall have all the power of and be subject to all the restrictions upon the Chairman. The Second Vice Chairman shall have such other powers and perform such other duties as may be prescribed for the office respectively by these By -Laws, Board of Directors or the Chainnan. 8.11. Secretary. A. The Secretary shall keep and maintain, or cause to be kept and maintained, the book of minutes at the principal office or such other place as the Board of Directors may order, of all meetings of the Directors, with the time and place of holding, whether regular or special, and if special how authorized, the notice thereof given, the names of those present at the meeting on signed attendance sheet, and the proceedings thereof. B. The Secretary shall give, or cause to be given, notice of all the meetings of the Board of Directors required by these By -Laws or by law to be given, and shall keep the seal of the Corporation in safe custody, and handle all incoming or outgoing correspondence of the Board or Directors. Bylaips gjboys and Girls Clubs n %Southwest County P ,.. nge 10 1.13 C. The Secretary shall have such other powers and perform such other duties as may be prescribed for the office respectively by these By -Laws, Board of Directors or the Chairman. 3.12. Treasurer. A. The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct amounts of the properties and business transactions of the Corporation including, but not limited to, accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital and surplus. The books and records of the Corporation shall be maintained at the principal office, and are at all times open to inspection by any Director at any reasonable time, see Article XVI, Fiscal Matters, Section 16.6. B. The Treasurer shall deposit, or cause to be deposited, all money and other valuables in the name and to the credit of the Corporation with such depositories as may be ordered by the Board of Directors. C. The Treasurer shall disburse, or cause to be disbursed, funds of the Corporation as may be ordered by the Board of Directors, taking proper vouchers for such disbursements. D. The Treasurer shall render to the Chairman and the Board of Directors at the regular meetings of the Board, or when they request it, an accounting of all the transactions as Treasurer and of the financial condition of the Corporation. E. The Treasurer shall have such other powers and perform such other duties as may be prescribed for the office respectively by these By -Laws, Board of Directors or Chairman. 8.13, Immediate Past Chairman. The Immediate Past Chairman shall serve on the Executive Committee and shall perform such other duties as may be prescribed for the office respectively by these By -Laws, Board of Directors or Chairman. The Immediate Past Chairman shall serve until the subsequent successor's term of office expires and his /her successor is elected. 9. ARTICLE IX. EXECUTIVE COMM=EE 9.1. Number and Tenure. A. The Executive Committee shall consist of the following elected officers: (1) Chairman /Chief Volunteer Officer; Bylaws of Boys and Girls Clubs ojS'outhwesf County Page 11 I.B (1) Hiring, terminating, or fixing compensation of the President/Chief Professional Officer; (2) Approval of the annual budget; (3) Approval of expenditures exceeding the annual budget by more than three percent (3 91b) per individual meeting with a cumulative maximum of ten percent (10 %) per fiscal year; (4) Amend or repeal corporate By -Laws or adopt new By -Laws; (5) Election, appointment, or termination of directors or officers; (6) Fill vacancies on the Board or any committee of the Board; Bylaws gfrops and Girls (2) First Vice Chairman; gfSoullmesi County (3) Second Vice Chairman; (4) Third Vice Chairman; (5) Secretary; (6) Treasurer; and (7) Immediate Past Chairman. B. The term of the Executive Committee shall be two years unless elected by the Board to fill a vacancy. 9.2. Duties and Responsibilities. A. The Executive Committee shall exercise the authority of the Board of Directors in management of the Corporation in connection with ordinary business to be carried on between meetings of the Board of Directors, which include, but are not limited to, reports and recommendations. B. The Executive Committee evaluates each Board Member annually to qualify them for continuing to serve on die Board. The Executive Committee will make the appropriate recommendations to the Board of Directors. The Board of Directors shall determine the removal of Board Members as prescribed in Article VI, Board of Directors, Section 6.6 (a) (ii). C. The Executive Committee shall not have the authority of the Board of Directors with regard to the following: (1) Hiring, terminating, or fixing compensation of the President/Chief Professional Officer; (2) Approval of the annual budget; (3) Approval of expenditures exceeding the annual budget by more than three percent (3 91b) per individual meeting with a cumulative maximum of ten percent (10 %) per fiscal year; (4) Amend or repeal corporate By -Laws or adopt new By -Laws; (5) Election, appointment, or termination of directors or officers; (6) Fill vacancies on the Board or any committee of the Board; Bylaws gfrops and Girls Clubs gfSoullmesi County page 17 (7) Amend or repeal any resolution of the Board that by its express terns are not so amendable or repealable; (S) Create any other committees of the Board; (9) Elimination of any program authorized by the Directors; (10) Elimination of any fundraising drive or event authorized by the a manner consistent Directors; Article VTi, Sections 7.1, 7.33 7.6, 7.8 and 7.9. (11) Take any final action on any matter that, under the California Nonprolil Public Benefit Corporation Law, also requires approval of the members or approval of a majority of the members; (12) Approve any contract or transaction to which the Corporation is a party and in which one or more of its Directors has a material financial interest, except as special approval is provided in the Corporation Codes Section 5233(d)(3). 9.3, Quorum. A simple majority shall constitute a quorum for the transaction of business of the Executive Committee. 9.4. Meetings. Meetings shall be held monthly. They shall be posted and conducted in a manner consistent with Article VTi, Sections 7.1, 7.33 7.6, 7.8 and 7.9. 0. ARTICLE. X. COMMITTEES 10.1. Committees. The Board of Directors may, by resolution and adopted by a majority of the Board at the annual organizational meeting, designate one or more standing committees each of which shall consist of two or more Directors. To the extent provided in said resolution, the committees named shall have and exercise the authority of the Board of Directors in the management of the Corporation. Further, the designation of such committees and the delegation thereto of authority shall not operate to relieve the Board of Directors, or any individual Director of any responsibility imposed upon it or him/her by these By -Laws or by law. A. The Chairman of the Board shall appoint all committee chairpersons subject to approval of the Board. B. All committees shall serve at the pleasure of the Board. No committee shall adopt By -Laws or maintain fonds of its own. All committees may have a separate mission statement approved by the Board. Persons appointed in charge of committees shall be recognized as "Chairperson" and by no other title. Bylaws ofBoys and Girls Clubs vfSoulhwesl County Page 13 l.B C. The Board of Directors shall authorize and define the specific powers and duties of all standing committees in accordance with the Strategic Plan. D. Standing Committees may include, but are not limited to: (1) Board Development Committee. The duties and responsibilities of the Board Development Committee are not limited to but shall include: being responsible for the identification, recruitment, , orientation, ongoing education, and recognition of Board members. The board development process will be systematic and provide clearly defined steps to achieve optimum results. Further, the Board Development Committee is responsible for awards and recognition for Board members, including nominations for the Boys & Girls Clubs of America Service Recognition Awards, as well as other awards appropriate for local presentation. (2) Nominating Committee. The duties and responsibilities of the Nominating Committee are limited to overseeing the nominations and conducting the elections of the Board of Directors and the Officers. At the regularly scheduled Board meeting in March, the Chairman shall appoint four Directors to serve as the Nominating Committee. (3) Budget and Resource Development Committee. The duties and responsibilities of the Budget and Resource Development Committee are not limited to but shall include: working with the President/Chief Professional Officer and Treasurer in preparing the annual budget for approval by the Board of Directors; works to provide cost effective income streams; establish and implement well- planned and aggressively promoted planned giving programs; and support and actively participate in ad hoc committees formed for the annual auction, golf tournament, and like fundraising activities (4) Facilities Committee. The duties and responsibilities of the Facilities Committee are not limited to but shall include: assuring the overall satisfactory condition of the facilities, furnishings and grounds of the Boys & Girls Clubs. The Facilities Committee shall develop and maintain an overall strategy for the maintenance of property and equipment, utilizing expert advice concerning technical building and maintenance problems. The Facilities Committee shall support and actively participate in ad hoc committees formed for refurbishing, remodeling and new construction of buildings. - _ Dvlmus gjlioys and Girls Clubs ojSou[Mres•[ Camety _ Page. 14 1.13 (5) Marketing Committee. The duties and responsibilities of the Marketing Committee are not limited to but shall include: developing and carrying out a year -round marketing program that interprets the activities, purpose and needs of the Boys & Girls Clubs and makes use of available media speakers, exhibits, press, radio and television. It cultivates the interest and support of all local newspapers, radio and television stations, invites their representatives to public events of the Boys and Girls Clubs and supplies news items and articles to magazines and other publications. The Committee works with the Chief Professional Officer and the development and marketing staff in preparing news releases, the annual report, pamphlets, flyers and other publicity material. Working with the President/Chief Professional Officer, the committee shall periodically evaluate the effectiveness of all promotional materials offered by the Corporation and make recommendations to the Board of Directors on their effectiveness. The Committee annually handles the localisation and placement of public service television, radio and print ads provided by Boys & Girls Clubs of America. The Committee determines the Corporation's primary media spokesperson in conjunction with the Club's Crisis Management Plan and acquaints Board members with their own personal public relations responsibilities, obtains biographical information on all Board members from the Board Development Committee, and utilizes the new value of activities performed by Board and staff members. It conducts an annual public relations forum for Board members. (6) Program Committee/Technology Committee. The duties and responsibilities of the Program Committee and the Technology Committee are not limited to but shall include: assisting the President/Chief Professional Officer and staff in ensuring that effective positive program services are in place. The Program Committee approves the yearly program goals and assesses and recommends new programs. It assures the Corporation's participation in the Commitment to Quality process and national's Outcome Measurement program; assists in obtaining needed volunteers and program materials, and supplies; and it interprets program services to the Board and the community. It ensures that the Corporation tracks and maintains members and other youth served data through the use of computer software and the latest technology. The Technology Committee provides for the establishment and implementation of an annual review and/or audit of the Corporation 7 s technology needs and systems; secures external resources and technical assistance to meet the technology needs of the Corporation to the Board of Directors; assures that all Bylerws oj/7oyc and l':rr/s Clubs oJ'Sautlrwes! Cormry Pnge 15 13 appropriate staff receives training in Club technologies and can demonstrate needed competencies to use them. (7) Auxiliary Boards. The duties and responsibilities of any Auxiliary Board (as defined in Article XI below) are to assist the President and staff in malting policy- related decisions by recommending certain courses of action for the Club that they are associated with. Specifically, each Auxiliary Board Member should recommend objectives for its Club. The recommended objectives should be consistent with those of the Corporation and should be based on the resources and needs in the specific Club's community. The Auxiliary Board should also assist the President in the periodic evaluation of its Club in relation to stated objectives. Furthermore, the Auxiliary Board is responsible for identifying and securing community resources to help carry out activities and services. Notwithstanding the duties and responsibilities of the Auxiliary Board, as set forth in this Section, the management of any Club is the responsibility of the President, acting under the direction of the Governing Board, The Auxiliary Board shall have no management rights or responsibilities. Each Auxiliary Board Membcr shall be required to serve on at least one fund raising committee. Each Auxiliary Board Member may also serve on a standing committee or committees. E. In the event that any committee is deemed inactive or suspended, the Executive Committee will assume the duties and responsibilities of that respective committee. 10.2. Other Committees. Other committees not having and exercising the authority of the Board of Directors in the management of the Corporation may be designated by a resolution adopted by a majority of the Directors at which a quorum is present. Except as otherwise provided in such resolution, the Chairman of the Corporation shall appoint as many members as are deemed appropriate. 10.3. Meetings and Action of Committees. Meetings and action of committees shall be governed by, and held and taken in accordance with, the provisions of Article VII, Meetings, Section 7.03 of these By -Laws, conceming meetings of Directors, with such changes in the context of those By -Laws as are necessary to substitute the committee and its members for the Board of Directors and its members, except that the time for meetings of Committees may be determined either by resolution of the Board of Directors or by resolution of the committee. Meetings of committees may also be called by resolution of the Board of 1) irectors. Minutes shall be kept of each meeting of any committee and shall be filed with the corporate records. The Board of Directors may adopt rules for the government of any committee not inconsistent with the provisions of these By- Laws. _-. _._-_- _ __.__ _... Bplmas ajHoys anri Girk C1uGs o /Southwest County Page 16 I.B 10.4. Term of Office. Each member of a committee shall continue as such until the next annual meeting of the Board of Directors, and/or until his /her successor is appointed, unless such member shall cease to qualify as a member thereof. 10.5. Vacancies. Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of the original appointment. 10.6. Quorum. Unless otherwise provided in the resolution of the Board of Directors designating a committee, a majority of the whole committee shall constitute a quorum and the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the committee. 11, ARTICLE. XI. AUXILIARY BOARDS 11.1. Auxiliary Boards (which may also be referred to herein individually as a "Community Board" or collectively, the "Community Boards "). The Board of Directors may from time to time elect to form an Auxiliary Board for any of the Clubs. Any Auxiliary Board formed by the Board of Directors shall function as a standing committee, as set forth in Section 10.1.D above, but members of an Auxiliary Board are not members of the Board of Directors, shall have no voting authority and shall not be considered a subdivision of the Board of Directors. Any Auxiliary Board fbrtned by the Board of Directors shall serve at the pleasure of the Board of Directors and shall have no authority or responsibility to manage the business, property and affairs of the Corporation. 12. ARTICLE X1I. ADVISORY COUNCIL 12.1. Advisory Council. The Board of Directors may create Advisory Council. The Advisory Council shall be composed of persons who are scholars and experts in the fields of interest to the Corporation or whose expertise and support may otherwise further or have furthered the work of the Corporation. The specific functions of the Council shall be as established by resolution of the Board of Directors. Persons serving on the Advisory Council may also serve on Board committees and attend Board of Directors meetings. The appointment of Advisory Council members, and the term of such appointment, shall be as determined by the Board of Directors. 13. ARTICLE XIII. CHAIRMAN'S CIRCLE 13.1. Chairman's Circle. The Board of Directors may appoint Chairman's Circle Directors to the Board of Directors. Chairman's Circle Directors have the right to participate at meetings of the Board of Directors and shall have the right to vote on all matters presented to the Board of Directors. Chairman's Circle Directors shall not be considered for purposes of determining a quorum. The qualifications hy1mus oJ' Bops curd Girls Clubs oJ'Southwesi County Page % 7 1.8 and tenure of Chairman's Circle Directors may be established by resolution of the Board of Directors at any time. Chairman's Circle Directors shall be persons recognized for outstanding contributions to the Corporation. 14. ARTICLE XIV. PRESIDENT /CEO /CPO 14.1. Employment. The Board of Directors shall employ a President/Chief Executive Officer /Chief Professional Officer of the Corporation, fix compensation and prescribe the terms of employment. A. In January of each calendar year, the Chairman/Chief Volunteer Officer and all other elected officers holding office at year -end shall meet with the "President" for an annual review and evaluation of his/her performance. B. The Executive Officer's review and recommendations, with respect to continued employment and salary increases, shall be presented to the Board of Directors at their next regular meeting. 14.2. Duties and Responsibilities. In accordance with the elements of competence established for Boys and Girls Club executive, the President/Chief Professional Officer is responsible for overseeing strategic planning and operation of the Clubs, in support of organizational mission and goals as set forth by the Board of Directors of the Corporation. The President/Chief Professional Officer provides leadership, direction and support to the Board of Directors in developing organizational goals, attaining/allocating resources, and establishing policies. 1-le /Site also provides leadership and direction to staff management in carrying out the key roles assigned to them. The President/Chief Professional Officer reports directly to the Board of Directors and shall be ex- officio member of all committees. 15. ARTICLE XV.INDEMNIFICATION OF DIRECTORS, OFFICERS, EMPLOYEES, AND OTHER AGENTS 15.1. Proceedings. To the fullest extent permitted by law, the Corporation shall indemnify its directors, officers, employees, and other persons formerly occupying any such positions, against all expenses, judgments, fines, settlements, and other amounts actually and reasonably incurred by them in connection with any "proceeding" as that term is used in that section, and including an action by or in the right of the Corporation, by reason of the fact that the person is or was a person described in that section. "Expenses" as used in this By -law, shall have the same meaning as in that section of the Corporation Code. 15.2. Board Authorization. On written request to the Board by any person seeking indemnification under Corporations Code section 5238(b) or section 5238(c), the Board shall promptly decide under Corporation Code section 5238(e) whether the applicable standard of conduct set forth in Corporation Code section 5238(6) or Bylaws of Bovs and Girls Clubs ofSoulinvest County Pn�e LY 1.13 section 5238(c) has been met and, if so, the Board shall authorize indemnification. If the Board cannot authorize indemnification, because the number of Directors who are parties to the proceeding with respect to which indemnification is sought prevents the formation of a quorum of Directors who are not parties to that proceeding, the Board shall promptly call a meeting of members. At that meeting, the members shall determine under Corporations Code section 5238(e) whether the applicable standard of conduct has been met and, if so, the members present at the meeting in person or by proxy shall authorize indemnification. 153. Advancement of Expenses. To the fullest extent permitted by law and except as otherwise determined by the Board in a specific instance, expenses incurred by a person, seeking indemnification under these By -laws in defending any proceeding, shall be advanced by the Corporation before final disposition of the proceeding. On receipt by the Corporation of an undertaking by or on behalf of that person the advance will be repaid unless it is ultimately found that the person is entitled to be indemnified by the Corporation for those expenses. 16. AR'I'1CLE XVl. FISCAL MATTERS 16.1. Contracts or Contract Agreements. The Board of Directors, except as in these By -Laws as otherwise provided, may authorize any officer or officers, agent or agents, to enter into any contract or execute any instrument in the name and on behalf of the Corporation, and such authority may be general or confined to specific instances; and unless so authorized by the Board of Directors, no officer, agent or employee shall have any power or authority to bind the Corporation by any contract or engagement or to pledge its credit or to render it liable for any purpose or to any amount. 16.2. Purchases of $5.000 or More. The President/Chief Professional Officer, on purchases of $5,000 or more, shall secure a minimum of three (3) bids. The President/Chief Professional Officer may select the acceptable bid on purchases up to $5,000, unless previously approved in the annual budget, or a special activities budget. For purchases in excess of $5,000, the Board of Directors shall select the acceptable bid. 16.3. Pavment by Check or Draft. A. All checks, drafts or other orders for payment of money, note or other evidence of indebtedness, issued in the name or payable to the Corporation, shall be signed or endorsed by such person or persons and in such manner as, from time to time, shall be determined by resolution of the Board of Directors. B. Disbursement of funds exceeding $5,000 shall be made by check with two signatures required: that of the President/Chief Professional Officer, —__ _-_.._ __ Bylmvs ojlioys and Girls C /ubs ojSoa[lnves[ County —� �_ - ' -- -" /'rroe 19 1.13 and/or the Director of Operations, and/or one (1) member of the Executive Committee or by two (2) members of the Executive Committee. 16.4. Deposits. All funds of the Corporation shall be deposited from time to time to the credit of the Corporation in such banks, trust companies, or other depositories as the Board of Directors may select. 16.5. Gifts. The Board of Directors may accept on behalf' of the Corporation any contribution, gift, bequest, or device for the general purposes or for any special purpose of the Corporation. 16.6. Books, Records and Inspection Rights. The Corporation shall keep at the principal office correct and complete books and records of accounting, minutes of the proceedings of its Board of Directors and Committees having any authority of the Board of Directors, a copy of the By -Laws as amended or otherwise altered to date, and a record giving the names and addresses of the Directors entitled to vote. A Director or his agent or attorney may inspect all books and records of the Corporation for any proper purpose at any reasonable time. 16.7. Fiscal Year. The fiscal year of the Corporation shall be the calendar year ending December 31. 16.5. Annual Revert. The annual report referred to in the California Nonprofit Corporation Law is expressly dispensed with, but nothing in these By -Laws shall be interpreted as prohibiting the Board of Directors from issuing such annual or periodic reports to any person, as the Board considers appropriate. However, within 120 days of the close of its fiscal year, the Corporation shall provide to the Directors a report containing the following information in reasonable detail: A. The assets and liabilities, including the trust funds of the Corporation as of the end of the fiscal year. B. The principal changes in assets and liabilities, including trust funds, during the fiscal year. C. The revenue or receipts of the Corporation, both unrestricted and restricted to particular purposes, for the fiscal year. D. The expenses or disbursements of the Corporation, for both general and restricted purposes, during the fiscal year. E. Any information required by California Corporations Code Section 6322. 17. ARTIC_LF;_XV11. GENERAL PROVISIONS 17.1. Non - Partisan Activities. G laws o Dovs and Girls Clubs t?/ 'SoutlnveV County " Y .% h' PuXe 20 1.13 A. This Corporation has been formed under the California Nonprofit Public Benefit Corporation Law for public benefit purpose described in Article 11, Purpose, Section 2.1 (a), (b) and 2.2, and it shall be nonprofit and nonpartisan. No part of the activities of the Corporation shall consist of the publication or dissemination of material with the purpose of attempting to influence legislation, and the Corporation shall not participate or intervene in any political campaign on behalf of any candidate for public office or for or against any cause or measure being submitted to the people for vote. 13. The Corporation shall not engage in any activities or exercise any powers that are not in furtherance of the purpose described above. 172. Parliamentary Procedure. Proceedings of the Corporation meetings shall be governed and conducted in accordance with the latest edition of Roberts Rules of Order, except as otherwise provided herein. 17 -3. Amendments. These By -Laws may be amended and restated or repealed and new By -Laws adopted by the vote or written consent of a majority of the voting Directors at any regular or special meeting at which a quorum is present. 17.4. Dedication of Assets. The properties and assets of this nonprofit Corporation are irrevocably dedicated to charitable purposes. No part of the net earnings, properties or assets of the Corporation, on dissolution or otherwise, shall inure to the benefit of any private person or individual or any member or Director of the Corporation. On liquidation or dissolution, all properties and assets and obligations shall be distributed and paid over to the Boys & Girls Clubs of America. If for any reason, the Boys & Girls Clubs of America should not accept all property and assets and obligations, the Board of Directors of the Corporation may select such other nonprofit charitable Corporation or Corporations as shall at that time qualify as a tax- exempt organization under Section 501(c) (3) of the Internal Revenue Code of 1954, as amended, or corresponding provisions of any subsequent federal tax laws so that the business properties and assets of the Corporation shall in such event be used for and devoted to the purpose of providing Boys & Girls Clubs of Southwest County activities. Bylaws oJYtays and Girls Clubs ojSnulhwes[ County Page 21 LB CERTIFICATE OF SECRETARY I, Adria Poindexter, hereby certify that I am the Secretary of Boys and Girls Clubs of Southwest County and the above Bylaws are the Bylaws of the Corporation adopted by the Board of Directors on 2010. Executed on , 2010, at Temecula, California. Poindexter, Sccretary f ylaws olBQ" and Girls Clubs ofSoud"est County Papc ZZ x.67.1809 ENDORSER PILED In the Wf 0! 4M pewUja Sbta a ma semac�nb ARTICLES OF INCORPORATION AUG 2 7 1940 Moo fok^a Eulkt&ryolSaYt I The name of this corporation is BOYS & GIRLS CLUB OF TEMECULA II A. This corporation is a non profit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. B. The specific purpose of this corporation is to organize and provide for a boys and girls club needed to allow the youth and young adults in the Temecula community to succeed and to have an alternative for young adults in the Temecula area, within the meaning of Section 501 (c) (3) provision of any future United States Internal Revenue law notwithstanding any other provision of these Articles, this corporation shall not, except to an any activities or Exercise furtherance of the purp corporation shall not c' permitted to be carried from the Federal income tax Internal Revenue Code c provisions of any futuw b) by a corporation, cont: under Section 170 (c) of 1954 or the correspond :d States internal revenu The name and address in Cal agent for service of proces Leigh Engdahl 41859 Corte 'Selva Temecula, Ca. 92390 MIA itial A. No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and this corporation shall not participate in or intervene in (including publishing or distributing statements) any political campaign on behalf of any candidate for public office. 1 I.B B. The property of this corporation is irrevocably dedicated to charitable purposes, as set forth in Article Two above. No part of the net earnings of this corporation shall inure to the benefit of its directors, trustees, officers, private shareholders or members, or too any individual. C. On the winding up and dissolution of this corporation, after paying or adequately providing for the debts and obligation of the corporation, the remaining assets of this corporation shall be distributed to an organization organized and operated exclusively for charitable purposes and that is tax exempt under Section 501 (c) (3) of the Internal Revenue Code of 1954. D. This corporation in organized and operated exclusively for Charitable and educational purposes within the meaning of Section 502 (c)(3) of the Internal Revenue Code. E. Notwithstanding any other provision of these Articles, the corporation shall not carry on any other activities not permitted to be carried on (1) by a corporation exempt from federal income tax under section 501 (c)(3) of the Internal Revenue Code or (2) by a corporation contributions to which are deductible under Section 170 (c)(2) of the Internal Revenue Code. V The names and addresses of the persons appointed to act as the initial directors of this corporation are: Michael W. Donaldson 31240 Calle Felicidad Temecula, Ca. 92390 Ronald Parks 30514 Colina Verde Temecula, Ca. 92390 Timmy Daniels 28260 Via Princessa ,#C Temecula, Ca. 92390 Leigh Engdahl 41859 Corte Selva Temecula, Ca. 92390 WA LB Date: August 25, 1990 Michael W. Donaldson, Incorporator Ronald Parks, Incorporator Timmy Da ie1s,-- -ItYcc oorpoTa —tor Lergh.�EngdahY, Incorporator We, the above mentioned initial directors of this corporation, hereby declare that we are the persons who executed the foregoing Articles of Incorporation, which execution is our act and deed. c a W. Donaldson, Incorporator and Director 31240 Calle felicidad Temecula, Ca. 92390 Ronald Parks, Incorp 30514 Colina Verde Temecula, Ca. 92390 Timmy Dani Is, Incor 28260 Via P incessa r#C Temecula „Ca. 92390 r and Director r ana Director Leign— Lngaant, Incorporator and Director 41859 Corte Selva Temecula, Ca. 92390 3 is BYLAWS OF BOYS AND GIRLS CLUO OF TPMCCULA ARTICLC i Purposes and Limitations Section 1. General Purposes The objectives of this corporation shall be: (a) To foster and promote the physical, social, educational, vocational and character development of boys and girls, especially those living in or near the Temecula Valley. (b) To meet at all times the Requirements for Membership of the Boys and Girls Clubs of America, incorporated under federal law. Section 2. Limitations_ This corporation is a non - profit public benefit corporation and is not organized for the private gain of any person. It is organized under the Non - profit Public Benefit Corporation Law for charitable purposes. The corporation is organized exclusively for such purposes and shall satisfy the requirements of: (a) Section 501 (c) (3) of the Internal Revenue Code of the United States; (b) Section 23702 (d) of the California Revenue and Taxation Code; and (c) Section 214 of the California Revenue and Taxation Code. 1 LB In partiCUlar, no part of the net income or assets of the corporation shall ever inure to the benefit of any director, officer, or private person; no substantial part of the activities Of .the corporation shall consist of carrying on propaganda or otherwise attempting to influence legislation; and the corporation shall not participate or intervene. in any political campaign (including the publication or distribution of statements) on behalf of any candidate for public office. The property of the corporation is irrevocably dedicated to the above - stated purposes, Upon dissolution of winding up of the corporation, its assets remaining after payment, or provisions for payment, of all debts and liabilities of this corporation, shall be distributed to a non- profit fund foundation or corporation which is organi. zed and operated for the specific and primary purpose set forth hereinabove and which has established its tax exempt status under Section 501(c) (3) of the Internal Revenue Code and Section 23701 (d) of the Revenue and Taxation Code. If this corporation holds any assets in trust, such assets shall be disposed of in such manner as may be directed by decree of the Superior Court of the county in which the corporation has it principal office, upon petition therefor by the Attorney General or by a person concerned in the liquidation, in a proceeding to which the Attorney General is a party. 7 I.B ARTICLE 11 Offices Section 1. Prinai al Office. The principal office of the corporation is hereby located in the City of Temecula, county of Riverside, State of California. The exact location is to be determined by the Board of Directors_ Section 2. other offices, The corporation may have such other offices, either within or without the State of California, as the Hoard of Directors may determine or as the affairs of the corporation may require from time to time. ARTICLE III Ilembershi p There shall be no voting "members" of the corporation and all voting and other rights ordinarily vested in a corporate membership shall be. vested in the Board of Directors in accordance with the California Non- profit Public Benefit Corporation Law. Non - voting youth and other club memberships may be created, granting Privileges and subject to terms and conditions as specified by the Board of Directors. ARTICLE IV Board of Directors Section 1. Powers. Subject to limitations imposed bylaw of the Articles of Incorporation, the affairs of the corporation shall be managed, and all corporate powers of the corporation shall be exercised, by the Board of Directors (hereinafter referred to as "the Board. ") Such powers shall include, but shall not be 3 1.13 limited to, the powers to establish the policies of the curporation, have general control of all officers and committees, and to approve all financial transactions. The Board may delegate the management of the activities of the corporation to any person or persons, management company, or committee however composed, provided that the activities and affairs of the corporation shall be managed and all corporate powers shall be exercised under the ultimate direction of the Board. Section 2. Number of Directors. The authorized number Of directors at any time shall be an odd number, not less than nine (9) and not more than twenty -five (25) . The exact number of authorized directors shall be fixed, within the limits specified, by act of the Board. Section 3. Compensation- Limitation on Eligibility NO director may receive compensation for services as a director. No more than forty -nine percent (491) of the persons serving on the Board may be .interested persons. An "interested persor." is any person; (a) Compensated by the corporation for services rendered to the corporation within the preceding twelve (12) months; or (b) Related to such a compensated person as bother, sister, ancestor, descendant, spouse, brother- in--law, sister -in -law, father -in -law, mother -in -law, son -in -law or daughter -in -law, Section 4. Term of Office. Directors shall be elected by the Hoard at duly held annual meetings of the Board at which a quorum is present. The term of office for each such elected 4 director sheik be taro ( 'B (2) years, commencing at the close of the election. One -half (1 /7) of the authorized number of directors, or as near thereto as numerically possible, shall be elected each year. The candidate for each position receiving the highest number of votes is elected. Vacancies in the Board, whether arising by way of death or incapacity, resignation, or removal of an existing director, or by failure to elect the full authorized number of directors, or by an increase i. the authorized number of directors, or for any other cause, may be filled by election by the Board at a duly held meeting at which either a quorum or a majority of the directors then i.n office is present. Each director so elected shall hold office until the end of his or her term and until his or her successor is elected, or until lie or she resigns or is removed from the Board. A director may succeed himself or herself in office for a maximum of two years. Section 5.. Removal. Except as otherwise provided by late, a director may be removed from office, with or without cause, only by resolution of the Board approved by a majority of the number of directors then in office, at a duly held special meeting at which a quorum is present. Section G. Resignation Any director may resign at any time by giving written notice to the President or First Vice President and, if the resigning director is the only director, to the Attorney General. Any such resignation shall take effect on the date of receipt of such notice or at any permissible later time 5 LB specified therein. Unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. Section 7. Re ular leetings —g-- -- Regular meetings of the Board shall be held, without the necessity of notice, on the first Thursday of each month , at 12:00 p.m., or at such other time as the President may set by giving notice thereof. The "annual meeting" shall be such regular meeting for the month of September. Section S. Special Meetings. Special meetings of the Board, for any purpose or purposes, may be called at any time by the President, the First Vice- President, or any three 3 directors. three ( 3) Section 9. Place of t9cet9ng= Meetings of the Board may be held at any place designated from time to time by act of the Board. In the absence of such designation, meetings shall be held at the principal office of the corporation_ Section 10. ] notice of Meetings Notice of the time and Place of each meeting of the Board for which notice is or must be given shall be given to each director by one of the following methods: (a) By personal delivery of written notice; (b) By first -class mail, postage Paid; (c) By telephone communication, either directly to the director or to a person ta110 would reasonably be expected to communicate such notice promptly to the director; or (d) By telegram, charges prepaid. 6 LB All such notices shall be sent to the director's address or given at tile director's telephone number as shown on the records of the corporation. Notices sent by first -class mail shall be deposited into a United States mail box at least four (4) days before the time set for the meeting. Notices given by .personal delivery, telephone or telegraph shall be delivered at least forty -eight (48) hours before the time set for the meeting. The notice need not state the purpose of the meeting. Section 11. iieetings bv'Pelephone. Directors may participate in and thereby "attend" any meeting of the Board through the use of conference telephone or similar communications equipment, so long as all directors participating in such meeting can hear one another. Section 12. QuorLuii. The smaller whole number which is not less than one -half (1/2) of the ati-tdrarS.,ed number of directors shall constitute a quorum of the Board. Section 13. Acts of the Board. Except as otherwise stated in the Articles of Incorporation, these Bylaws, or the law, the following are the only valid exercises of the corporate authority vested in the Board: (a) (Basic Rule) Every act, resolution, or decision approved by a majority of the directors present at a duly held meeting of the Board at which a quorum is present; and (b) ( majority of Quorum Rule). Every act, resolution, or decision approved by at least a majority of a quorum at a duly held meeting at which a quorum is initially present, but as to which 7 LB the withdrawal of directors therefrom reduces the number present below a quorum. Section 14. Action Without Ileetin�. Any action required or permitted to be taken by the Board may be taken without a meeting if all directors individually or collectively consent in writing to such action and such written consent or consents are filed with the minutes of the proceedings of. the Hoard. Such action shall have the same force and effect as the unanimous vote of such directors at a duly held meeting. ARTICLE V Committees Section 1. Executive Committee. At the discretion of the Board, there may be an Executive Committee of the Board which shall, subject to review by the Board, exercise all of the powers of the Board, except as hereafter stated. Each director of the corporation who is the President, First Vice President, Second Vice President, Secretary, Treasurer and the Immediate Past. President shall be a member of the Executive Committee. One half (1/2) of the members of the committee shall constitute a quorum. Otherwise, meetings of the Executive Committee shall be held in accordance with rules stated in Section 8 through 16, inclusive of Article IV. The Executive Committee of the Board shall not have authority with respect to any of the following matters: (a) The election or removal of a director or executive committee member or the filling of vacancies on the Board; 8 (b) The fixing of compensation (.)f a director emplI*ee of..... the corporation; (c) The amendment or repeal of any resolution of the Board which by its express terms is not so amendable or repealable; (d) the expenditure of corporate funds to support a nominee for director after there are more People nominated for director than can be elected; (e) the amendment of the Article of Incorporation; (f) The approval of a sale or contract of sale of substantially all the assets of the corporation not in the regular course of business; (g) 'Pile election of the corporation voluntarily to dissolve. Section 2. Additional Committees. The Board, Executive Board, or any officer may establish other committees for any specified purpose within the authority of the party establishing the committee and may appoint as members thereof such persons as are deemed appropriate. All such committees shall report their actions and recommendations to the party establishing the committee. Such other committees may not exercise the authority of the Board. ARTICLE VI Officers of the Corporation Section 1. Officers. The corporation shall have a President, First Vice President, Second Vice President, Secretary and a Chief Financial Officer (the "Treasurer ") . Each of such officers shall be a director, shall be appointed by the Board, and shall perform 9 the duties specified in these I3ylatIs. 1.13 Section 2. Appointment and Term of Office. Officers required to be appointed by the Board, shall be appointed at the annual meeting of the Board following the election of directors, if such • meeting is not field or if the officers are not appointed at such • meeting, such appointment may take place at a subsequent special meeting of the Board called for that purpose. Officer shall serve until the next annual meeting of the Board and until their successors are appointed, or until they resign or are removed or disqualified from serving as officers. Section 3. Removal, Resignation and Vacancies Shall be the same as Article IV, sections five (5) and six (6). Section 4. President_ Subject to the control of the Board, the President shall have general supervision, direction and control of the affairs of the corporation. The President shall preside at all meetings of the Executive Committee of the Board and all meetings of the Board. The President shall have such other powers and duties as may be directed by the Board. Section 5. Vice Presidents. The First Vice President and the Second Vice President shall assist the President in the performance of the President's duties. In the absence of the President, the First Vice President (and in the absence of the First Vice President, the Second Vice President) shall perform all of the functions of the President, and when so acting shall have all the powers of and be subject to all restrictions upon the President shall not have such other pourers and perform such other duties as 10 ........may be prescribed by the Board I.8 Section G. Secretary. The Secretary shall attend all meetings of the Board, keep or cause to be kept the books and records of the corporation, and shall give, or cause to be given, notice to directors of all meetings of the Board. The Secretary shall have such other powers and perform such other duties as may be directed by the Board, Section 7. Treasurer. The Treasurer shall receive and safely keep all funds of the corporation and deposit them in the bank or banks designated by the Board and shall disburse the funds of the corporation only as authorized by the President or the Board and only upon checks of the corporation signed by any two officers, or such other person as the Board may specify by resolution. The Treasurer shall keep and maintain current books and records of account of the corporation, and shall render to the President and to the Board, upon request, an account of all transactions by the Treasurer and of the financial condition of the corporation. The Treasurer shall have such other powers and perform such other duties as may be prescribed by the Bylaws and by act of the Board. ARTICLE VII Responsibilities of Management Section 1, General Standard of Conduct for Directors Except as otherwise provided by law: W A director shall perform the duties of a director, including duties as a member of any committee of the Board upon which the director may serve, in good faith, in a manner such 11 director believes to be in the best interests of the corpMation and with such care, including reasonable inquire, as an ordinarily Prudent person in a like position would use under similar circumstances. (b) In performing the duties of a director, a director shall be entitled Co rely on information, opinions, reports or statements, including financial statements and other financial data, in each case prepared or presented by: (l.) One or more officers or employees of the corporation whom the director believes to be reliable and competent in the matters presented; (2) Counsel, in accountants or other persons as to matters which the director believes to be within such person's professional or expert competence. Section 2, Self Dealing Transactions A self dealing transaction means a transaction to which the corporation is a party and in which one or more of its directors has a material financial interest. Such self - dealing transactions are not permitted, unless, the transaction is for the benefit of the corporation and is fair and reasonable to the corporation. Executing the transaction must be by majority vote of the Board, in good faith, without the vote of the interested director and with full knowledge of the material facts concerning the transaction and the director's interest in the transaction. 12 ection 3: Compensation of OfLicers and Directors. -- LB (a) The Board may, by regular act of the Board, fix just and reasonable compensation of a director is an employee or officer Of the corporation. (b) The corporation shall not make any loan of money or Property to or guarantee the obligation of any director or officer, unless approved by the Attorney General; provided, however, that the corporation may advance money to a director or officer of the corporation or of its parent or any subsidiary for expenses reasonably anticipated to be incurred in Lhe performance of the duties of such officer or director, provided that in the absence of such advance, such director or officer would be entitled to be reimbursed for such expenses by the corporation, its parent, or any subsidiary. The provisions of this section do not apply to the payment of premiums in whole or in part by the corporation on a life insurance policy on the life of a director or officer so long as repayment to the corporation of the amount paid by it is secured by the proceeds of the policy and its cash surrender value. section S. Investment Responsibilities (a) This section applies to all assets held by the corporation for investment. Assets which are directly related to the Corporation's public or charitable programs are not subject to this section. (b) Except as provided in subsection (c), in investing, reinvesting, purchasing, acquiring, exchanging, selling and managing the corporation's investments, the Board shall do the following: 13 ( 1 ) Avoid speculation, looking instead (_So the permanent disposition of funds, considering the probable income, as well as the probable safety of the corporations's capital; and (2) Comply with additional standards, if any, imposed by express terms of an instrument or agreement pursuant to which the assets were contributed to the corporation. (c) No investment violates this section where it conforms to the provisions authorizing such investment contained in an ins Lrumetit or agreement pursuant to which the assets were contributed to the corporation. No investment violates this section or Section 1 of this Article where it conforms to provisions requiring such investment contained in an instrument or agreement pursuant to which the assets were contributed to the corporation. Section 6. Indemnification of Directors, Officers Emulovees and Other Agents. (a) (Definitions) For the purpose of this section; (1) "agent" means any person who is or was a director, officer, employee, or other agent of this corporation, or is or was serving at the request of this corporation as a director, officer, employee, or agent of another foreign or domestic corporation, partnership, joint venture, trust or other enterprise; (2) "proceeding" means any threatened, pending, or completed action or proceeding, whether civil, criminal, administrative, or investigative; and 14 :{ 11 . "-;r : "IC.! , 1'1ithout lilmi tatiol1.,9 all, at Lorne y fe' =:: ,os CS, and any .; L,h,. r expenses ill c;urred in tl,e lEf.ense !'f an; I,IJ.ms !, pro'.ee':l:inya again: >t am agent. and z,l l a t. 1:U L'lley,. ,[erp !:,�,, ^,Ci;, .9114 OClla_.l' (!7;pLl1 F;eS 11'I L'Ll 1'.C'H(1 il'l estal)l.ishiny a )Jyl)t 1'.q :i. 11 tl �'un,.i l_lr: c'I i:Z On L11111 °. 'LIiJf Sf. r,'f, i.r1 ❑. EI_I Defense h.y_ To Lhe extent that an aJetnL uL tb.i 'v a:pr!J.elt.i.nn hay: hsen sn.v;ces:;;ful nn tile, merits in Clle de f Of ,n 1' p,, �, (:n,.Il .l lly rHf ql. red CG i7i Cl'tlt+ 1 ?e_ctigll, in Or t.l)� def,:.n.;r. of '•).,�i.m, is >F:ur;, !.r F.1 LL) t11C1:ei.n, file agent shall he :inde Ill n.ifi.ert ;.•),nst eitl'?n;;r - -, .I<:tnnlly and tr_ISot11lbIy i.ncurre!1 by t1JC -,gent ii' ,:nru,e�ai!nr with t_lie c1aJ.m. If an agent e.itl)er sett.le'.l ru,y esu':;T c).a:im nr sustained a judgment render.od ayaillst II i111, I; II r, -dI LII(vt , 1)* 0 S 17 Si_c tl Ons r , deter 'iu.iue 1uhel.l1 •' I,IIa :,yens:, J.s n.uf.Jt7.�:r1 to :i.110In1) .r.1t: ion. it l:au nS _- D L Qtly 1)_.T�� L'el'SOi , tj,.lyre ,; '1'11x)7 Tt'IE C: 4'C,!4 LA Lir!n) . irvr1, i.n I, hi: C9 +�LIi J: C'd f lid iily i,(I Ln in i` ner 1) u L's u all Icu ^nbs�cC.i.rn� below, Ch.i.s r:urporat.i.on nlsal'I indenulify any person ,oho wa,.. ,,, )r: a px,,:s.p, ur ie� ,hre.a Lr..n Erl to be made a party, to any i?rOC9adi!''i other Chau an ,action brought livI, ol: Oil behalf Of, tlris uol:por.'' 14ju, OJ: by au nff.icc:c, director or person granted rela'Led Sta.tLIS I•• the ALturneY General, Or by tl)e Attorney General Oil tile. ground rI,:IC the defelldaut director wa_; Or is engaging in sell- ct._aliny w.;in l,hn uceEU)ir,y of S'- ct..iora Z of this Article, or by file At.to):nry aeral for arty breach of a dllCy I ( lati.rly to the assets held in - 'IC11Jt.ahJ 0 trUE -7t, by reason of the fa(:t that person i's or wt' :IU agent of A.-his col- poraLion, for all expenses, ,5 iuuymen Us, Ll It es, settlements, x110 Other aln UUll t,& actuall 1. c�, n d reasonably incurred in connection with the proceeding. 5y (d) (Ac•tiol`Hrox�hht by or or1 Behalf of the Corporation) (1) Claims Settled Out of Court. If any agent satt.es or Otherwise disposes of a Threatened or pending action brought by or on behalf of this corporation with or wdthout court approval, the agent shall receive no indemnification fox' either amounts paid pursuant to the terms of the settlement or other disposition or for any expenses incurred in defending against the proceeding. (2) Claims and Suits awarded. Aq ainst Agent,. This corporation shall indemnify any person who was or is a . party or is threatened to be made a party to any threatened, pending, or completed action brought by or on behalf of this corporation by reason of the fact that the person is or was an agent of this corporation, for all expenses actually and reasonably incurred in connection with t11e defense of that action, provided that both of the following are met_ (i) The determination of good faith conduct required by subsection (e), below, is made in tie manner provided for therein; and (ii.) Upon application, the court in which the action was brought determines that, in view of all of the circumstances of the case, the agent should be entitled to indemnity for t)te expenses incurred. If; the agent is found to be so entitled, the court shall 16 determine the appropriate amount of expenses to be reimburs e (e) (Oe termination of Agent's Good Faith Conduct) The indemnification granted to an agent in subsections (c) and (d) above is conditioned on the following: (1) Required Standard of Conduct. The agent seeking reimbursement must be found, in the manner provided below, to have acted in ;rood faith, in a manner he believed to be in the best interest of this corporation, and (in the case of a criminal proceeding) without reasonable cause to believe his conduct was unlawful, and (in the case of an action brought by or on behalf of the corporation) with such care, including reasonable inquiry, as an ordinarily prudent person in a like position would use in similar circumstances. The termination of any proceeding by contenders or its equivalent shall not, of itself., create a Presumption that the person did not act within these required standards. (f) (Advance of Expenses) Expenses incurred in defending any proceeding may be advanced by this corporation before the final disposition of the proceeding on receipt of an undertaking by or on behalf of the agent to repay the amount of the advance unless it is determined ultimately that the agent is entitled to be indemnified as authorized in this section. (g) (Limitations) No indemnification or advance shall be made under this section, except as provided in subsection (b) or (e) (2) (ii), in'any circumstance when it appears: (1) That the indemnification or advance would be 17 inconsistent wit P, a prevision Of the Articles of Incorporatgop or an agreement in effect at the time of the accrual Of the alleged cause of action 'Issert.ed in the proceeding in which the expenses were incurred or other amounts were paid, which prohibits or Otherwise limits indemnification; or (2) That the indemnification would be inconsistent with any condition expressly imposed by a court in approving a settlement. (11) (Insurance) The Board may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the corporation against, any liability asserted against or incurred by the agent in such capacity or arising out of the agent's status as such, whether or not this corporation would have the power to indeumify the agent against that liability under the Provisions of thus section, except for a liability based upon self - dealing within the meaning of Section 2 of this Article. (]) (Fiduciaries or Corporate Emalovee Benefit Plan) This section does not apply to any proceeding against any trustee, investment manager, or other fiduciary of an employee benefit plan in that person's capacity as such, even thought that person may also be the agent of the corporation as defined in subsection (a) of this section. Nothing contained in this section shall limit any right to indemnification to which such a trustee, investment manager, or other fiduciary may be entitled by contract or otherwise, which shall be enforceable to the extend permitted by applicable law. M the Secretary of State, a copy of the Bylaws and all subsequent amendments, certified by the Secretary of the corporation, and a list of the directors of Lhe corporation showing .their names and addresses and a t:orrect and complete books of account. All books and records of the corporation may be inspected at anv reasonable time by any director, or by the agent or attorney of such director. Section 2. Fiscal_ Year. The fiscal year of the corporation shall begin on the first clay of January and end on the last day of December of each year, unless changed by act of Board. Section 3, Rules of Order. Except as otherwise provided,in these Bylaws, the latest edition of Robert's "Rules of Order" shall govern all proceedings of the Board of Directors and committees thereof. Section 4. Amendment of Articles or Bylaws. The Articles of Incorporation or Bylaws of the corporation may be amended, repealed or added to only by resolution of the Board, approved by a majority of the directors then in office, at a duly held meeting at which a quorum is present. FM ARTICLE IX LB Iliscellaneous - Section 1. Books and Records. The corporation shall keep at its principal ofsi.ce a minute book, containing minutes of meetings of the Board rind committees, a copy of the Articles of Incorporation anfl all subsequent amendments thereto, certified by the Secretary of State, a copy of the Bylaws and all subsequent amendments, certified by the Secretary of the corporation, and a list of the directors of Lhe corporation showing .their names and addresses and a t:orrect and complete books of account. All books and records of the corporation may be inspected at anv reasonable time by any director, or by the agent or attorney of such director. Section 2. Fiscal_ Year. The fiscal year of the corporation shall begin on the first clay of January and end on the last day of December of each year, unless changed by act of Board. Section 3, Rules of Order. Except as otherwise provided,in these Bylaws, the latest edition of Robert's "Rules of Order" shall govern all proceedings of the Board of Directors and committees thereof. Section 4. Amendment of Articles or Bylaws. The Articles of Incorporation or Bylaws of the corporation may be amended, repealed or added to only by resolution of the Board, approved by a majority of the directors then in office, at a duly held meeting at which a quorum is present. FM October 20, 2015 /4/ BOYS & Gnus cum OF SOUTHWEST COUNTY P.O. Box 892349 Re: Boys & Girls Clubs of Southwest County -CDBG Authorization Temecula, CA 92589 w .becswc.org On October 20, 2015, the Executive Committee of the Board of Directors for Boys & Old re �ede OffiFCl�ub aaa Girls Clubs of Southwest County held an electronic meeting to vote on the submittal rz2B8790 aBcAl Sbbeelt of the CDBG application for funding year 2016 -2017. Tel 951 - 699.1526 Pechmga GrNt Oak Club 31465 Ma Cordoba The following members voted aye: Temecula. CA 92592 Tel 951 - 695-0181 eurdala Club Darlene Wetton 40550 Caiifomla Oaks Road Muffleta, CA Mark Stringer Tel 951- 9 &3B 92562 Jeff Kurtz Alberlull Ranch Club Myrna Crowther kmmaA Lae El oCA92530 Kimberly Freize -Uhler Tel 951 - 245x49 Bill Cary OFFICERS Steve Amante J TKUM The following members voted nay: KWERLYFREUMURLER rwacixmri None ° HWFN" MAUSIMINGER 1tddVaeOer�rs, Hp CemaBSk The motion was passed 7 -0. MYMCROWTHER La M nrn.vaN I certify that the above are true and correct to the best of my knowledge. DRICARY rm.... WAaa Cem CPA STEVE AIAnNTE ANIU Arab a Aam`rw x...ea aaFAw Darlene Wetton opY Board Chair for DIRECTORS 900 BRYANT Faa.aow.Ka DR. ALAN WINKELGBN Tm ViryopmW AUMALBIN 0owwaYaoabbierb MICNAEI. SCOM4 LYAedibdtlmae AL NUBID DrNw ED MILLER FCmlAMW.AIC PaMCk EON Mu mtp ChwlwofCamaco M" Nugw Buarer Bank JOAN SPARNWN E,nsuu TEARY GIUAfME FinaMw WM SELDERS The Positive Place For Kids .r The Boys & Girls Clubs of Southwest County is a non -profit organization qualifying for tax - exempt status under A Section 501(c) (3) of the Internal Revenue Code. Tax ID # 33.0475756 -- 91 3 m V Y w O w m 3 r' k wx 6 v w m d co Ile L ei M,- u 1# ci m 4+ f Sv 3 3b J qd d�yp. y o �r8 t x -5:19 PM - Boys & Girls Clubs of Southwest County - 10127115 Profit & Loss Accrual Basis January through December 2014 Ordinary Income /Expense Income Contributions Income Community Contributions Annual Giving (One Campaign) Board Contribution Board Dues United Way Community Contributions - Other Total Community Contributions Total Contributions Income Fundraising Auction OKR Auction Purchases Bid for Kids Cash Donations Golden Raffle Tickets Sponsorship Tables Purchase Ticket Sales Auction OKR - Other Jan - Dec 14 45.00 13,075.56 1,600.00 1,438.13 81,470.97 97,629.66 77,736.09 18,100.00 7,845.00 3,300.00 89,850.00 12,175.00 4,640.00 - 2,747.00 97,629.66 Total Auction OKR 210,899.09 CTL Donation 43700.00 Event Income (Ticket Sales) 123600.00 CTL - Other 168.00 Total CTL 17,468.00 Golf Tournament Auction Purchase 49400.00 Event Sponsorship 34,350.00 Games Package 880.00 Miscellaneous 720.80 Participant Registration 41925.00 Raffle Sales 1,570.00 Tee & Golf Package 17700.00 Tee Sponsorship 1,400.00 Total Golf Tournament 49,945.80 Idols Rocks 11294.55 RR Rod Run Booth Rental 13,049.00 I'm The One 856.28 Registration 13,825.00 Souvenir Sales 7,975.25 Sponsorship 25,143.92 Total RR Rod Run 60,849.45 Wine & Jazz Festival 12,344.00 Total Fundraising 352,800.89 Page 1 5:19 PM Boys & Girls Clubs of Southwest County 10127115 Profit & Loss Accrual Basis January through December 2014 Total Other Grants RCTC United Way Total Grants Membership Dues Membership Dues - Great Oak Membership Dues - Lake Elsinore Membership Dues - Murrieta Membership Dues - Sports Total Membership Dues Miscellaneous Income Bus Transportation Keystone - Lake Elsinore Recycle Funds Staff Shirts State of CA Food Program Torch Club - Murrieta Miscellaneous Income - Other Total Miscellaneous Income Program Fees AM /PM Great Oak AM /PM Lake Elsinore AM /PM Murrieta AM /PM Total AMIPM Camp Great Oak Camp Lake Elsinore Camp Murrieta Camp Total Camp 86,377.58 184,721.76 23,166.66 322,754.21 13,469.25 8,535.35 12,215.50 8,083.00 42,303.10 3,530.22 518.25 7.26 72.00 1,489.60 531.00 1,746.31 7,894.64 180,343.37 74,673.16 160,279.97 415,296.50 81,009.22 28,271.47 66,811.06 176,091.75 Page 2 Jan - Dec 14 Grants CDBG 5,106.00 CSF Funds 5,000.00 Edison 5,000.00 OJP 13,382.21 Other Grants BGCA Mission Youth Outreach 4,700.00 Total BGCA 4,700.00 Kaiser 20,000.00 Macy's 20,841.99 Planet Youth 16,085.59 Professional Hospital Supply 15,000.00 Wall Mart 4,250.00 Other Grants - Other 51500.00 Total Other Grants RCTC United Way Total Grants Membership Dues Membership Dues - Great Oak Membership Dues - Lake Elsinore Membership Dues - Murrieta Membership Dues - Sports Total Membership Dues Miscellaneous Income Bus Transportation Keystone - Lake Elsinore Recycle Funds Staff Shirts State of CA Food Program Torch Club - Murrieta Miscellaneous Income - Other Total Miscellaneous Income Program Fees AM /PM Great Oak AM /PM Lake Elsinore AM /PM Murrieta AM /PM Total AMIPM Camp Great Oak Camp Lake Elsinore Camp Murrieta Camp Total Camp 86,377.58 184,721.76 23,166.66 322,754.21 13,469.25 8,535.35 12,215.50 8,083.00 42,303.10 3,530.22 518.25 7.26 72.00 1,489.60 531.00 1,746.31 7,894.64 180,343.37 74,673.16 160,279.97 415,296.50 81,009.22 28,271.47 66,811.06 176,091.75 Page 2 5:19 PM Boys & Girls Clubs of Southwest County 10127115 Profit & Loss Accrual Basis January through December 2014 Jan - Dec 14 League Fees Basketball 15,045.50 Flag Football 15,673.44 Jr. Golf 807.00 Jr. Tennis 1,071.00 Soccer 11,051.64 Sports Camp 125.00 T -Ball 870.23 Volleyball 1,354.95 Total League Fees 45,998.76 Sessions Animal Kingdom - MURR 340.00 Archery - LE 862.00 Archery - MURR 0.00 Archery - OT 29002.00 Bricks4Kidz - GO 1,879.33 Bricks4Kidz - LE 922.33 Bricks4Kidz - MURR 692.34 Camp Shirt - GO 10.00 Camp Shirt - MURR 36.00 Cheer - GO 591.00 Cheer - LE 500.00 Cheer - MURR 2,272.50 Combo Ballet & Tap - LE 20.00 Dance Camp - GO 40.00 Fairytale & Princess Dance - MU 30.00 Field Trip - GO 16,398.00 Field Trip - LE 6,801.60 Field Trip - MURR 20,481.70 Fundamental Ballet - GO 40.00 Fundamental Ballet - LE 20.00 Fundamental Ballet- MURR 20.00 Girl Scouts - GO 235.00 Girl Scouts - LE 220.00 Girl Scouts - MURR 220.00 Guitar Lessons - GO 412.80 Guitar Lessons - LE 622.40 Guitar Lessons - MURR 262.00 Jazz & Lyrical Dance - GO 80.00 Just Dance Class - GO 21.00 Just Dance Class - MURR 0.00 Karate Lessions - MURR 46.00 Karate Lessons - GO 496.00 Karate Lessons - LE 853.00 Science Camp - GO 703.00 Science Camp - LE 480.00 Science Camp - MURR 1,492.00 Soccer - GO 60.00 Soccer - MURR 100.00 Special Events -GO 2,038.00 Special Events - LE 651.06 Special Events - MURR 515.00 Tumble Time - GO 20.00 Tumble Time - LE 20.00 Total Sessions 63,506.06 ( 5:18 PM Boys & Girls Clubs of Southwest County 10/27/15 Profit & Loss Accrual Basis January through December 2014 Jan - Dec 14 Sports Sponsorships 5,810.09 Total Program Fees 706,703.16 Rental Income 28,633.00 Total Income 1,558,718.66 Gross Profit 1,558,718.66 Expense 401K Administration 401K Employee Match Automobile Expense Automotive Supplies Gas Registration Repair & Maintenance Transportation Total Automobile Expense Awards & Recognition Community Awards & Recognition Community Events Employee Recognition Meetings Volunteer Recognition Total Awards & Recognition Background Check Bank Service Charges BofA First Citizens Pacific Western Total Bank Service Charges Community Contributions Employee Giving - United Way Community Contributions -Other Total Community Contributions Credit Card Fees Depreciation Expense Drug Testing Dues and Subscriptions Equipment Rental Copier Lease Total Equipment Rental 1,398.38 6,759.33 899.86 50,812.66 3,801.00 55,530.86 8.00 111,052.38 648.51 1,090.37 3,964.29 1,455.88 353.59 7,512.64 5,345.66 47.00 140.00 301.57 488.57 10.00 5,000.00 5,010.00 10,668.73 92,325.00 3,016.00 9,664.93 781.21 15,781.21 - 5119 PM Boys & Girls Clubs of Southwest County 10/27115 Profit & Loss Accrual Basis January through December 2014 - Jan - Dec 14 Fund Raising Expenses 6,300.00 Auction 33.48 Auction Items 33,936.19 Auctioneer 4,085.00 Auctionpay 3,274.14 Decorations 785.64 Event Production (AudioNideo) 8,334.00 Food & Drink 28,354.65 Golden Raffle Expense 0.00 Marketing /Design 450.00 Meeting 517.43 Miscellaneous 1,841.83 Printing/Shipping 2,388.54 Sponsor Plaques /Recognition 45.36 Start up cash 0.00 Total Auction 84,012.78 CTL Disbursement of proceeds 6,300.00 Entertainment 33.48 Office Supplies 66.89 Printing 115.00 Tree Decorating Expense 3,697.67 CTL - Other 16.60 Total CTL 10,229.64 Golf Course 11353.20 Decorations 75.45 Food & Beverage 51426.96 Miscellaneous 31258.34 Printing 804.84 Radios 139.60 Start up cash for event 0.00 Trophies /Sponsor Plaques 613.44 Total Golf Idols event Rod Run Wine & Jazz Festival Fund Raising Expenses - Other Total Fund Raising Expenses Insurance Auto Insurance Director's Liability Dishonesty Bond Health Insurance Liability Insurance Life & Dental Property Insurance Unemployment Workers Comp Total Insurance 11,671.83 967.66 30,396.89 3,013.33 5,061.00 145,353.13 24,983.98 4,836.26 198.45 26,578.56 25,856.81 14,834.70 10,254.01 3,778.00 36,220.67 147,541.44 iffim 5:19 PM Boys & Girls Clubs of Southwest County 10/27/15 Profit & Loss Accrual Basis January through December 2014 Interest Expense Finance Charges Interest LOC Total Interest Expense Internet Service Licenses and Permits Environmental Fee License for Modules Licenses and Permits - Other Total Licenses and Permits Marketing Office Supplies Payroll Expenses Payroll Administration Payroll Great Oak Payroll Lake Elsinore Payroll Murrieta Payroll Sports Total Payroll Expenses Payroll Taxes Payroll Taxes Admin Payroll Taxes Great Oak Payroll Taxes Lake Elsinore Payroll Taxes Murrieta Payroll Taxes Sports Payroll Taxes - Other Total Payroll Taxes Postage and Delivery Printing and Reproduction Professional Fees Accounting Audit/Taxes Consulting Outside services Professional Fees - Other Total Professional Fees Program Supply Expenses GO Archery GO Camp Shirts GO Cheer GO Combo Ballet & Tap GO Fairytale & Princess Dance GO Field Trip GO Fundamental Ballet GO Girl Scouts GO Guitar GO Jazz & Lyrical GO Just Dance GO Karate GO Science Camp GO Special Events GO Supplies GO Tumble Time Jan - Dec 14 4,830.00 8,710.28 13,540.28 3,674.82 1,142.00 110.00 30.00 1,282.00 6,407.94 13,610.99 72,502.18 252,791.02 188,754.95 241,570.59 98,986.88 854,605.62 7,141.91 23,793.61 17,328.80 22,346.37 8,853.34 - 426.54 79,037.49 1,869.56 5,783.31 7,300.00 8,714.30 14,021.57 718.90 1.153.30 31,908.07 226.61 723.60 1,005.30 30.34 10.58 7,849.04 10.58 583.27 518.82 30.58 41.40 488.82 295.15 375.00 8,969.31 50.58 5:19 PM Boys & Girls Clubs of Southwest County 10127/15 Profit & Loss Accrual Basis January through December 2014 Mi Jan - Dec 14 LE Supplies 2,226.97 LE Archery 198.00 LE Camp Shirts 723.60 LE Cheer 821.14 LE Combo Ballet & Tap 30.34 LE Fairytale & Princess Dance 10.58 LE Field Trips 4,033.02 LE Fundamental Ballet 30.58 LE Gild Scouts 120.00 LE Guitar 405.00 LE Jazz & Lyrical 10.58 LE Just Dance 21.40 LE Karate 416.00 LE Keystone 341.14 LE Science Camp 77,78 LE Special Events 599.24 LE Tumble Time 30.58 MURR Camp Shirts 723.60 MURR Cheer 11417.58 MURR Combo Ballet & Tap 10.34 MURR Fairytale & Princess Dance 10.58 MURR Field Trips 81888.35 MURR Fundamental Ballet 10.58 MURR Girl Scouts 180.00 MURR Guitar 135.00 MURR Jazz & Lyrical 10.48 MURR Just Dance 52.35 MURR Science Camp 151.77 MURR Science Program 21.32 MURR Supplies 3,264.02 MURR Tumble Time 10.58 SPORTS League Expenses Basketball 91455.42 Football 6,129.30 Jr. Golf 961.25 Jr. Tennis 845.31 Soccer 6,274.44 T -Ball 1$67.67 Volleyball 1,031.23 SPORTS League Expenses -Other - 200.00 Total SPORTS League Expenses 25,864.62 Technology 1,797.06 TEM Archery 11102.82 Total Program Supply Expenses 74,957.98 Rent U Store It 6,584.00 Rent - Other 41342.60 Total Rent 10,926.60 Mi 5:19 PM Boys & Girls Clubs of Southwest County 10/27115 Profit & Loss Accrual Basis January through December 2014 Repairs and Maintenance Building Repairs Cleaning /Janitorial Services Cleaning/Janitorial Supplies Exterminator Landscape Maint. Total Repairs and Maintenance Security Snack Program Expense Staff Recruitment Staff Training CPR/First Aid Driver Training Staff Training - Other Total Staff Twining Staff Uniforms Taxes Property Taxes Taxes -other Total Taxes Telephone Cell Phones Long Distance Telephone Service Total Telephone Utilities Gas and Electric Sewer/Water Total Utilities Work Travel Total Expense Net Ordinary income Other Income /Expense Other Income Gain on Sale of Assets Total Other Income Other Expense Other Expense Penalties Total Other Expense Net Other Income Net Income Jan - Dec 14 20,190.35 10,129.36 7,406.80 915.00 5,455.00 44,096.51 5,266.77 2,706.38 475.00 1,376.43 2,647.50 226.55 4,250.46 1,775.84 - 486.80 151.59 - 335.21 13,399.59 248.52 22,691.66 36,339.77 49,706.16 12,166.76 61,872.92 24,921.51 11840,892.05 - 282,173.39 5,810.35 5,810.35 646.72 8.38 655.10 5,155.25 - 277,018.14 May 14, 2015 Mr. Sam Handley Boys & Girls Clubs of Southern County P.O. Box 892349 Temecula, CA 92589 -2349 Subject: Transmittal of Agreement No. 15 -26- 068 -00 for Specialized Transportation Program — Measure A Before and After School Transportation Program Dear Mr. Handley: Enclosed is a fully executed copy of the above - listed agreement. Please reference Agreement No. 15 -26- 068 -00 for future correspondence, insurance certificate submittals, and invoices relating to this agreement. Reminder: All the requested insurance certificates must be filed in order to proceed with the agreement. Sincerely, Shirley Goodi Administrative Assistant Enclosure(s) c: Steve DeBaun Agreement No. 15 -26- 068 -00 Riverside County Transportation Commission Western Riverside County Measure A Specialized Transit Program FY 2015/16; FY 2016/17 and FY 2017/18 FUNDING AGREEMENT FOR BOYS AND GIRLS CLUBS OF SOUTHWEST COUNTY 1. Parties and Date. This Agreement is made and entered into this yA day of 2015, by and between the Riverside County Transportation Com Ision, hereinafter referred to as "RCTC ", and Boys and Girls Clubs of Southwest County hereinafter referred to as "Recipient ". The term of this Agreement shall not commence until the Effective Date, as set forth below. 2. Recitals. 2.1 In 1988 the voters of Riverside County approved Measure A, imposing a one - half (1/2) percent sales tax within Riverside County to fund transportation programs and improvements. 2.2 In 2002 the voters of Riverside County approved a thirty (30) year extension of the one -half (1/2) percent Measure A sales tax within Riverside County for the continued funding of transportation programs and improvements. 2.3 RCTC has developed a specialized transit program to provide discount fares and expanded transit services for seniors, persons with disabilities, and the truly needy, as mandated by Measure A, under which RCTC has contracted with other entities to develop and implement transportation services and programs for these specialized groups. 2.4 Recipient has prepared and submitted to RCTC a grant application, attached hereto as Exhibit "A ", to provide transportation services (the "Proposal "). 2.5 The Proposal submitted by Recipient describes certain priority projects which RCTC has determined merit funding. 2.6 Funding for the Project shall be provided pursuant to the terms contained in this Agreement in the form of Measure A funds. 2.7 Recipient shall utilize the funding allocated and distributed by RCTC solely for the Project. Measure A Agreement 17336.00001 \97141342 3. Terms. 3.1 Services of Recipient; Definitions. A. Definitions. Days - As used in this Agreement, "days" shall be calendar days. 2. Project - The program proposed by Recipient as described herein and in the Proposal attached hereto as Exhibit "A" and incorporated herein by reference, which has been reviewed and approved by RCTC. 3. Effective Date - July 1, 2015. 4. Definition of Funding Periods — "Year 1" shall refer to funds appropriated for the period 7/1/2015 through 6/30/16; "Year 2" shall refer to funds appropriated for the period 7/1/2016 through 6/30/17; and "Year 3" shall refer to funds appropriated for the period 7/1/2017 through 6/30/18. B. General Scope of Grant. Recipient shall use the funds granted hereunder exclusively to implement, staff, manage, and operate the Project. Recipient shall be solely responsible for implementing, staffing, managing and operating the Project in the manner described herein. The funds provided pursuant to Section 4 of this Agreement are specifically for the Project and are the entire amount which RCTC intends to provide to the Project. Any subsequent amendments to the Project scope or description or additional services to be provided are not covered by this Agreement, and the funding for any such amendments or additional services shall be the sole responsibility of Recipient unless such amendments or additional services are approved in writing by RCTC prior to the provision of such additional services. C. Approval by RCTC. Any use of funds granted hereunder shall be subject to the review and approval of RCTC. D. Funding Reimbursement by Recipient. If it is determined pursuant to a Project audit that any funds granted hereunder have been improperly expended, Recipient shall reimburse RCTC for the full amount of such improperly expended funds within thirty (30) days of notification and request for repayment by RCTC. E. Term. The term of this Agreement shall be from the Effective Date to June 30, 2018, unless terminated at an earlier date as provided herein. F. Term Contingent on Funding. Notwithstanding the term as defined in subsection E above, the continuation of this Agreement into a second or third year shall be 2 Measure A Agreement 17336.00001 \97144342 contingent upon the appropriation of funds to Recipient by action of RCTC. If such appropriation has not been made, RCTC may terminate this Agreement pursuant to Section 6.1 herein. G. Expenditure of Funds Beyond Fiscal Year. If there are remaining unspent funds granted by RCTC in the account of Recipient at the end of any fiscal year covered by this Agreement, Recipient may apply in writing to the Executive Director of RCTC for authorization to spend the remaining funds in the next fiscal year, provided that the remaining funds shall be spent exclusively on the Project. Such request may be approved or denied at the sole discretion of the Executive Director of RCTC. 3.2 Responsibilities of Recipient A. Indemnification, Recipient shall defend, indemnify and hold RCTC, its directors, officials, officers, employees, agents and /or volunteers free and harmless from any and all liability from loss, damage, or injury to property or persons, including wrongful death, in any manner arising out of or incident to any acts, omissions or willful misconduct of Recipient or any of its agents, employees, contractors, volunteers, or service providers arising out of or in connection with Recipient's performance of this Agreement, including without limitation the payment of consequential damages and attorneys' fees. Further, Recipient shall defend at its own expense, including the payment of attomeys' fees, RCTC, its officials, officers, employees, and agents in any legal action based upon such acts, omissions or willful misconduct. Recipient shall reimburse RCTC and its directors, officials, officers, employees, agents and /or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. B. Standard of Care; Performance Standards. 1. Recipient shall implement the Project in a skillful and competent manner and in accordance with all applicable local, state, and federal laws, rules and regulations. Recipient shall be responsible to RCTC for any errors or omissions in its execution of this Agreement and the implementation of the Project. 2. Recipient shall meet or exceed the following performance standards for the Project. a. Recipient shall adhere to the timeline set forth in this Agreement or as subsequently directed by RCTC. b. Recipient shall expend RCTC financial contributions entirely on the Project. C. Recipient shall implement the Project in a manner consistent with Exhibit "A" and all provisions of this Agreement. Measure A Agreement 17336.00001 \97 (4134.? d. Recipient shall comply with any requirements and restrictions imposed by RCTC on the use of RCTC financial contributions provided for the Project. C. Insurance. 1. Time for Compliance. Recipient shall not commence work under this Agreement until it has provided evidence satisfactory to RCTC that it has secured all insurance required under this section, in a form and with insurance companies acceptable to RCTC. In addition, Recipient shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. 2. Minimum Requirements. Recipient shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement or the Project by Recipient, its agents, representatives, employees or subcontractors. Recipient shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: a. Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001 or exact equivalent); (2) Automobile Liability. Insurance Services Office Business Auto Coverage (form CA 0001, code 1 (any auto) or exact equivalent); and (3) Workers' Compensation and Employer's Liability. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. b. Minimum Limits of Insurance. Recipient shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) if Recipient has an employees, Workers'Compensation and Employer's Liability: Workers' Compensation limits as required by the Labor Code of the State of California. Employer's Practices Liability limits of $1,000,000 per accident. 3. Insurance Endorsements. The insurance policies shall contain the following provisions, or Recipient shall provide endorsements on forms approved by RCTC to add the following provisions to the insurance policies: a. General Liability. (i) Commercial General Liability Insurance must include coverage for (1) bodily Injury and property damage; (2) personal Injury/advertising Measure A Agreement 17336M001 \97144342 Injury; (3) premises /operations liability; (4) products /completed operations liability; (5) aggregate limits that apply per Project; (6) explosion, collapse and underground (UCX) exclusion deleted; (7) contractual liability with respect to this Agreement; (8) broad form property damage; and (9) independent consultants coverage. (ii) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to this Agreement. (iii) The policy shall give RCTC, its directors, officials, officers, employees, and agents insured status using ISO endorsement forms 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (iv) The additional insured coverage underthe policy shall be "primary and non - contributory" and will not seek contribution from RCTC's insurance or self- insurance and shall be at least as broad as CG 20 01 04 13, or endorsements providing the exact same coverage. b. Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) RCTC, its directors, officials, officers, employees and agents shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by Recipient or for which Recipient is responsible; and (2) the insurance coverage shall be primary insurance as respects RCTC, its directors, officials, officers, employees and agents, or if excess, shall stand in an unbroken chain of coverage excess of Recipient's scheduled underlying coverage. Any insurance or self- insurance maintained by RCTC, its directors, officials, officers, employees and agents shall be excess of Recipient's insurance and shall not be called upon to contribute with it in any way. C. Workers' Compensation and Employers Liability Coverage. (i) Recipient certifies that he /she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self- insurance in accordance with the provisions of that code, and he /she will comply with such provisions before commencing work under this Agreement. (ii) The insurer shall agree to waive all rights of subrogation against RCTC, its directors, officials, officers, employees and agents for losses paid under the terms of the insurance policy which arise from work performed by Recipient. Measure A Agreement 17 336.00001 \9714434.2 d. All Coverages. (i) Defense costs shall be payable in addition to the limits set forth hereunder. (ii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and /or limits set forth herein shall be available to RCTC, its directors, officials, officers, employees and agents as additional insureds under said policies. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. (iii) The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non - contributory basis for the benefit of RCTC (if agreed to in a written contract or agreement) before RCTC's own insurance or self - insurance shall be called upon to protect it as a named insured. The umbrella/excess policy shall be provided on a "following form" basis with coverage at least as broad as provided on the underlying policy(ies). (iv) Recipient shall provide RCTC at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that Recipient shall provide at least ten (10) days prior written notice of cancellation of any such policy due to non - payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, Recipient shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to RCTC at least ten (10) days prior to the effective date of cancellation or expiration. (v) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Recipient shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Recipient shall purchase a one (1) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims -made policy with a retroactive date subsequent to the effective date of this Agreement. (vi) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Recipient, and any approval of said insurance by RCTC, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by Recipient pursuant to this Agreement, including but not limited to, the provisions concerning indemnification. Measure A Agreement 173 36,00001%9714434.2 (vii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, Commission has the right but not the duty to obtain the insurance it deems necessary and any premium paid by Commission will be promptly reimbursed by Recipient or Commission will withhold amounts sufficient to pay premium from Recipient payments. In the alternative, Commission may cancel this Agreement. RCTC may require Recipient to provide complete copies of all insurance policies in effect for the duration of the Project. (viii) Neither RCTC nor any of its directors, officials, officers, employees or agents shall be personally responsible for any liability arising under or by virtue of this Agreement. Each insurance policy required by this Agreement shall be endorsed to state that: 4. Deductibles and Self - Insurance Retentions. Any deductibles or self- insured retentions must be declared to and approved by RCTC. If RCTC does not approve the deductibles or self- insured retentions as presented, Recipient shall guarantee that, at the option of RCTC, either: (1) the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects RCTC, its directors, officials, officers, employees and agents; or, (2) Recipient shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 5. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating no less than A:VIII, licensed to do business in California, and satisfactory to RCTC. 6. Verification of Coverage. Recipient shall furnish Commission with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to RCTC. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements must be received and approved by RCTC before work commences. RCTC reserves the right to require complete, certified copies of all required insurance policies, at any time. 7. Subconsultant Insurance Requirements. Recipient shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to RCTC that they have secured all insurance required under this section. Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name RCTC as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Recipient, RCTC may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants. Measure A Agreement 17336.00001\9714434.2 D. Tax Exempt Status. Throughout the term of this Agreement, Recipient shall maintain its Federal and State tax exempt status as a duly constituted non - profit organization incorporated in the State of California. Proof of such status shall be furnished to RCTC upon request. E. Obligation to Provide Match Funding. 1. Recipient must provide funding (or equivalent services) as a match to the funds provided by RCTC for the Project, in a minimum amount as follows: Year 1: One Hundred Thirty -Five Thousand Six Hundred Fourteen dollars ($135,614) Year 2: One Hundred Thirty -Eight Thousand Five Hundred Seventy - Six dollars ($138,576) Year 3: One Hundred Forty -Six Thousand Three Hundred Three dollars ($146,303). 2. Before RCTC shall disburse any portion of the funds to be provided by RCTC for the Project, Recipient must certify by signing Exhibit "B" that it has obtained or will obtain the amount which it agrees to provide in match funding for the applicable fiscal year. 3. In addition to the requirement by RCTC that Recipient furnish the certification form attached hereto as Exhibit "B" certifying that it has obtained adequate match funding, RCTC also has the right to conduct an audit of Recipient's records at any time during the period of this Agreement, with forty -eight (48) hours' advance notice. RCTC reserves the right to require Recipient to return any portion or all of the funds provided by RCTC, in the event that RCTC discovers through audit or other means that Recipient has failed to meet the requirements of match funding provided in this Agreement. 4. The approved in -kind contributions or equivalent services to be provided by Recipient, if any, are described in Exhibit "A ". No services or in -kind contributions, other than those set forth in Exhibit "A ", shall be counted towards Recipient's share of match funding unless a written description of proposed substitute in -kind contributions or services is submitted to RCTC for review, and approved in writing by RCTC as qualifying in -kind contributions or equivalent services. 4. RCTC's Responsibilities. 4.1 Disbursement of Funds. A. RCTC shall disburse up to a total of Eight Hundred Sixteen Thousand Two Hundred Fifty dollars ($816,250) in Measure A funds earmarked for specialized transit programs to Recipient for the Project. Measure A Agreement 17336.00001 \9714434.2 B. The total funding amount is allocated as follows: 1. Total amount for Year 1: $263,250. 2. Total amount for Year 2: $269,000. 3. Total amount for Year 3: $2K000. C. The funds described above shall be disbursed to Recipient as follows: RCTC shall disburse funds monthly in arrears within thirty (30) days of Recipient's submission and RCTC approval of the required Monthly Project Invoice, in a form satisfactory to RCTC, and reporting as specified herein. 5. Accounting Records. 5.1 Retention of Records. Recipient shall maintain complete and accurate records with respect to costs incurred and other records generated under this Agreement. All such records shall be clearly identifiable. Recipient shall allow a representative of RCTC during normal business hours to examine, audit, and make transcripts or copies of such records. Recipient shall maintain all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the expiration of this Agreement and shall allow inspection hereunder during such time. 5.2 Accounting of Funds. When requested by RCTC, Recipient shall within ten (10) days provide RCTC with a full reporting and accounting of all Measure A funds received during the term of this Agreement. 5.3 Reporting. A. Monthly Reporting: Within ten (10) working days following the close of each month during the term of this Agreement, Recipient shall prepare and submit to RCTC a written report detailing the financial and operating performance of the Project. The initial format and content of these reports as specified by RCTC are contained herein as Exhibit "C ", Reporting Requirements. The format and content of these reports is subject to change by RCTC from time to time upon written notice to Recipient. B. Year -End Reporting: No later than fifteen (15) days following the close of each funding year, Recipient shall ensure that complete and accurate reports have been filed with RCTC detailing the financial and operating performance of the Project for the prior year. C. Data Availability for RCTC Review: In addition to the reporting specified herein, the operating and financial data required to be collected and maintained by the Recipient shall be made available to RCTC and access shall be given to RCTC and its agents to the systems and records used to collect and maintain that data upon request. If so requested, such data shall be delivered to RCTC and access granted to data systems Measure A Agreement 17336.00001 \9714434.2 and records within three (3) business days of receipt of said request or at such time as agreed upon by RCTC and Recipient. 5.4 Annual Audit. A. RCTC shall notify Recipient in writing, by the end of the fiscal year, if Recipient is required to conduct an annual financial audit of records pertaining to the Pro�ect. If an audit is required, it shall be completed and submitted to RCTC by December 31S of the following fiscal year ( "Audit Deadline "). In order to ensure compliance with the Audit Deadline, Recipient shall respond promptly to the auditor's requests for documentation and records. B. RCTC may, in its sole and absolute discretion, grant an extension of the Audit Deadline upon written request of the Recipient, which request shall include an explanation for the delay. No extension of the Audit Deadline shall exceed ninety (90) days. C. Recipient shall promptly resolve all audit matters to the satisfaction of RCTC. D. If Recipient fails to complete the audit by the Audit Deadline or by the date of any authorized extension, or if Recipient fails to promptly resolve all audit matters to the satisfaction of RCTC, Recipient's funding shall be suspended and RCTC shall have the right to withhold any and all future payments to Recipient. 6. General Provisions. 6.1 Termination of Agreement. A. RCTC may, by written notice to Recipient, terminate the whole or any part of this Agreement at any time, with or without cause, by giving written notice to Recipient of such termination, and specifying the effective date thereof. Recipient may not terminate this Agreement except for cause. Upon termination, Recipient shall cease expenditure of Measure A funds and promptly return all unexpended Measure A funds to RCTC. B. In the event this Agreement is terminated in whole or in part as provided in paragraph A of this Section, RCTC may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. C. If this Agreement is terminated as provided in paragraph A of this Section, RCTC may require Recipient to provide to RCTC all finished or unfinished documents, data, studies, drawings, reports, etc., prepared by Recipient in connection with the performance of this Agreement. 10 Measure A Agreement 17336.00001 \9714434.2 6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Riverside County Transportation Commission 4080 Lemon Street, Third Floor P. O. Box 12008 Riverside, California 92502 -2208 Attn: Anne Mayer, Executive Director Boys and Girls Clubs of Southwest County PO Box 892349 Temecula, CA 92589 Attn: Chief Executive Officer Such notice shall be deemed made when personally delivered or when mailed, forty -eight (48) hours after deposit in the U.S. mail, first class postage prepaid and addressed to the party at its applicable address. 6.3 Attomevs' Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attomeys' fees and costs of suits. 6.4 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified in writing and signed by both parties. 6.5 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. 6.6 Time of Essence. Time is of the essence for each and every provision of this Agreement. 6.7 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties, and shall not be assigned by Recipient without the prior written consent of RCTC. 6.8 Administration. A. RCTC's Executive Director, or his designee, shall administer this contract on behalf of RCTC. B. Recipient hereby designates ftj M 0 I I (Title), or his or her designee, to act as its representative to administer thlij contract a behalf of Recipient ii Measure A Agreement 17336.00W 1\9714434.2 ( "Recipient's Representative "). Recipient's Representative shall have full authority to represent and act on behalf of Recipient for all purposes under this contract. 7. Equal Opportunity Employment. Recipient represents that it is an equal opportunity employer and it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex or age. Such non- discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 8. Subcontracting. Recipient shall not subcontract any portion of the work required by this Agreement without prior written approval of RCTC. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 9. Incorporation of Recitals. The Recitals set forth above are true and correct and are incorporated into this Agreement by reference as though fully set forth herein. 10. Incorporation of Exhibits. This Agreement contains three (3) exhibits, Exhibits A through C, which are attached hereto and incorporated into this Agreement by reference. 11. Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 12. Invalidity: Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 13. Conflicting Provisions. In the event that provisions of any attached exhibits conflict in any way with the provisions set forth in this Agreement, the language, terms and conditions contained in this Agreement shall govern over any conflicting provisions in the exhibits. 14. Headings. Article and Section Headings, paragraph captions or marginal headings contained in this Agreement are for convenience only and shall have no effect in the construction or interpretation of any provision herein. 15. Authority to Enter Agreement. Recipient has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective party. 16. Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. 17. No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the parties. [Signatures on following page] 12 Measure A Agreement 17336.0000119714434.2 Signature Page to Riverside County Transportation Commission Western Riverside County Measure A Specialized Transit Program FY 2015/16; FY 2016/17 and FY 2017/18 IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the Effective Date, RIVERSIDE COUNTY BOYS AND GIRLS CLUBS OF TRANSPORTATION COMMISSION SOUTHWEST COUNTY By: d Daryl R APPROVED AS By: ission 13 Measure A Agreement 17336.0000 1\9714434 , BOYS 8 GIRLS CLUBS OF SOUTHWEST COUNTY ORGANIZATION CHART AS OF 6125115 October 20, 2015 /a/ BOYS & GUILS CLUBS OF SOUTHWEST COUNTY P.O. Box 692349 Re: Boys & Girls Clubs of Southwest Coun CDBG Authorization Temecula, CA .org y tY' wWw.bgrswc.otg On October 20, 2015, the Executive Committee of the Board of Directors for Boys & Old �mnea fficas and Girls Clubs of Southwest County held an electronic meeting to vote on the submittal Tenniscoala. CA 992590 of the CDBG application for funding year 2016 -2017. Tel 951 - 699.1526 Pechanpa Great Oak Club 31465 Via Cordoba The following members voted aye: Temecula, CA 92592 Tel 951- 6950161 murNats Club Darlene Wetton 40550 Cailomla Oaks Road Munlela, CA 92562 Mark Stringer Tel 951 -69 8-3636 Jeff Kurtz Anustall Ranch Club Myrna Crowther 3711 Nichols Road Lake Elsinore. CA 92530 Kimberly Freize -Uhler Tel 951 - 2454499 Bill Cary OFFICERS Steve Amante �aW"� VSWIHD Tamewv+nu�aN JEFF KVRU The following members voted nay: IUMBERI.YERMEUNIER YYm Clwla None CIWD nPomWxs MARKSMNGER 1Ha wnCMlnm Rq Cam+Brk The motion was passed 7 -0. MYRNACROYMER snesy nmatwn I certify that the above are true and correct to the best of my knowledge. BUCARY Tne W Caq.CPR SIEVE AMAW AWINTE Nro-b a Nwlelro Mmmtt CbMnn NARY MMWAY Darlene Wetton e o Board Chair OCARD or DIRECTORS BOUeRYANT Frain jL MNk Nunnt BsaMl Bank JUAN EPARKMNJ tmenn TERRY GIUAORE 6mAe Walt SEIUERS The Positive Place For Kids . The Boys & Gills Clubs of Southwest County is a non -profit organization qualifying for tax - exempt status under Section 501(c) (3) of the Internal Revenue Code. Tax ID # 33- 0475756 -- Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk OOD Phone: (951) 245 -7410 Email: steve.f @hopeinelsinore.com Document Generated: Monday, November 2nd 2015, 11:58 am Applicant Profile Applicant Type Organization Legal Name Helping Our People In Elsinore, Inc. Date of 501(c)3 07/01/1992 incorporation Addressl 506 W Minthorn Street Lake Elsinore, California 92530 UNITED STATES Telephone (951) 245 -7410 Fax (951) 245 -7405 Primary Contact Mr. Steve Falk Executive Director Phone: (951) 245-7410 Email: steve.f @hopeinelsinore.com FEIN / TAX ID 33- 0489728 DUNS Number 006655633 Web Address http:// www. helpingourpeopleinelsinore.com/ #CDBG 16- 170004 Pa e 1 Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 EDA Email: steve.f @hopeinelsinore.com Document Generated: Monday, November 2nd 2015, 11:58 am CDBG Application 2016 -2017 2016 -2017 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Program Description: CDBG is a flexible program that provides communities with unique community development needs. Beginning in 1974, continuously run programs at HUD. The CDBG entitlement cities and urban counties to develop viable communities by environment, and opportunities to expand economic opport income persons, resources to address a wide range of the CDBG program is one of the longest program allocates annual grants to larger providing decent housing, a suitable livinc unities, principally for low- and moderate- The CDBG program is a federally- funded program administered through the U.S. Department of Housing and Urban Development (HUD). As an Urban County in the Entitlement CDBG program, the County receives and annual formula allocation of CDBG funds from HUD. HUD determines the amount of each grant by using a formula comprised of several measures of community need, including the extent of poverty, population, housing overcrowding, age of housing, and population growth lag in relationship to other metropolitan areas. The program works to ensure decent affordable housing, to provide services to the most vulnerable in our communities, and to create jobs through the expansion and retention of businesses. CDBG is an important tool for helping local governments tackle serious challenges facing their communities. The CDBG program has made a difference in the lives of millions of people and their communities across the Nation. CDBG was authorized under the Housing and Community Development Act of 1974, as amended, and is listed under the Catalog of Federal Domestic Assistance (CFDA) as 14.218. Applicable CDBG regulations can be found at 24 CFR Part 570 and 24 CFR Part 91. CDBG funding has been used by the County, its cooperating cities, and other subrecipients for a wide variety of community, economic, and social development activities. Activities include public facilities such as fire stations, parks, community centers, senior centers, homeless shelters, health clinics, water and sewer improvements, and street and sidewalk improvements. CDBG also provides public service activities such as child care, health care, after school, programs, senior programs, food and clothing distribution, job training, recreation, and many more. All activities funded with the County's CDBG funds must: 1. serve persons or communities within the County's Urban County area; 2. be an eligible activity under CDBG regulations (24 CFR Part 570.201), and 3. meet a National Objective of the CDBG program (24 CFR Part 570.208). Most activities meet a National Objective by benefitting low- income persons or low- income communities. The County's Urban County CDBG Program includes all of the unincorporated areas of Riverside County as well as the "cooperating" cities of: Banning, Beaumont, Blythe, Canyon Lake, Coachella, Desert Hot Springs, Eastvale, Indian Wells, Jurupa Valley, La Quinta, Murrieta, San Jacinto, and #CDBG 16- 170004 Pa e 2 I 11 Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 EDA Email: steve.f @hopeinelsinore.com Document Generated: Monday, November 2nd 2015, 11:58 am I. GENERAL INFORMATION This application is intended for use ONLY for Cooperating Cities and their approved non - profit organizations (501(c) (3)] that will be requesting CDBG funds from the specific Cooperating City. Other organizations, such as Non - Profit 501(c)(3), Higher Education Institution, or Other Government Agencies /Special District, please return to the CURRENT PROGRAMS & APPLICATIONS page and complete the (COUNTY & NON -CITY APPLICANTS ONLY) CDBG 2016 -2017 application. Applicants are required to answer the following questions. (You may hit the "Tab" key to move on to the next question). Once complete, please select the "Did I complete this page" link to assure that all required questions have been answered. If any question was skipped, this link will return you to those questions that remain unanswered. After all questions have been answered, please select the "SAVE" button to proceed to the next page. Applying City /Organization Name: Helping our People in Elsinore (HOPE application for the City of Lake Elsinore) Type of Organization: Non - Profit Organization If a NON - Profit Organization, what City(ies) is your organization applying to: City of Lake Elsinore Organization Address: 506 W Minthorn Street City: Lake Elsinore Zip Code: 92530 Mailing Address: 506 W Minthorn Street City: Lake Elsinore Zip Code: 92530 Telephone Number: 951 - 245 -7510 Fax Number: Executive Director: Steve Falk Telephone Number: 951- 245 -7510 E -Mail Address #CDBG 16- 170004 Page 3 Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 Email: steve.f @hopeinelsinore.com Document Generated: Monday, November 2nd 2015, 11:58 am steve.f@hopeinelsinore.org Program Manager: Steve Falk Telephone Number: 951- 245 -7510 E -Mail: steve.f @hopeinelsinore.org Grant Writer: Steve Falk Address (if different from above) Telephone Number: 951 - 245 -7510 E -Mail: steve.f@hopeinelsinore.org II. Organizational History (applicable ONLY if you are a non- profit organization) Date Organization founded: 1992 -12 -4 Date Organization incorporated as a non - profit organization: 1992 -4 -30 Federal Tax Identification Number: 33- 0489728 DUNS Number: 006 - 655 -633 Organization Web Address: www .helpingourpeopleinelsinore.com Does your Organization expend $500,000 or more a year in federal funds? No Number of paid staff: 0 Number of volunteers: 150 Non - profit Faith Based Organization: Yes Please list your City Council Members /Board of Directors: Virgina Marshall, Chairman Bob Sasser, Secretary Linda Sasser, 'Treasurer Dick Siems #CDBG 16- 170004 Page 4 County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 Email: steve.f @hopeinelsinore.com Document Generated: Monday, November 2nd 2015, 11:58 am Mitch Marshall Sue DeLorio Steve Falk Or, upload list of Names for Board of Directors here: No File Uploaded Please upload your organization's Articles of Incorporation here: Articles of Incorporation. pdf Please upload your organization's Bylaws here: By Laws.pdf Please upload your City Council /Board of Directors Written Authorization approving submission of application: H O P E -C D BG- BoardApproval- 2016 -2017. pdf #CDBG 16- 170004 Page 5 Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 EDA Email: steve.f @hopeinelsinore.com Document Generated: Monday, November 2nd 2015, 11:58 am III. PROJECT ACTIVITY Name of Project: Pantry Program Specific Location of Project (include street address; if a street address has not been assigned, provide APN): Street: City: Zip Code: Assessor's Parcel Number (APN): CDBG Funds Requested: $50,000 Where will the proposed activity occur (be specific as to the geographic boundaries)? if the project involves a new or existing facility, what is the proposed service /benefit area for the facility? We service the within the boundaries of the Lake Elsinore Unified School District, an area of 140+ square miles with a population of 120,000+ individuals. Our service area includes portions of Riverside County Supervisory Districts 1 & 5. We serve the communities of Lakeland Village, Sacco Hills, Quail Valley, and Meadowbrook. We serve the cities of Lake Elsinore, Wildomar, Canyon Lake, South Corona and West Perris. What City(ies) will/ does the activity occur within? We serve the cities of Lake Elsinore, Wildomar, Canyon Lake, South Corona and West Perris. Regions: We serve the communities of Lakeland Village, Sedco Hills, Quail Valley, and Meadowbrook. We serve any area that is included in the Lake Elsinore Unified School District service area. Other If this project benefits residents of more than one community orjurisdiction, have requests been submitted to those other entitlement jurisdictions? (i.e., City of Palm Springs, City of Moreno Valley, City of Riverside, etc.) YES Check ONLY the applicable category your application represents Public Service Other: (provide description) Upload photos of structure for rehabilitation /preservation (if applicable) No File Uploaded Respond to A & B ONLY if this application is for a public service project #CDBG 16- 170004 Page 6 Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 Email: steve.f @hopeinelsinore.com EDA, Document Generated: Monday, November 2nd 2015, 11:58 am (A) Is this a NEW service provided by your agency? NO (B) If service is not new, will the existing public service activity level be substantially increased or improved? YES If applicable, upload the Project Activity Map: No File Uploaded #CDBG 16- 170004 Page 7 Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 EDA Email: steve.f @hopeinelsinore.com Document Generated: Monday, November 2nd 2015, 11:58 am IV. PROJECT NARRATIVE A. Provide a detailed Project Description . The description should only address or discuss the specific activities, services, or project that is to be assisted with CDBG funds. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity: According to the 2012 Food Hardship in America report by the Food Research and Action Center (FRAC), our geographic location is the 6th Highest Metropolitan Statistical Area struggling with food insecurity. The Riverside /San Bernardino /Ontario area has a 22.3% food hardship rate. HOPE's clients are desperate for assistance. 94% of our clients are extremely low income clients, earning only 30% of the AMI. Families are struggling to make ends meet, and food security and housing are the toughest needs to meet, but the most critical. Without access to food and shelter children are sick more often, recover slower and are more likely to be hospitalized. They have higher incidence of behavioral, emotional and academic problems and tend to be more aggressive and struggle with anxiety. The majority of our clients (30 %AMI) are at or are very close to the federal poverty line, putting them at even greater risk of food insecurity. In our service region alone, one in four children and 42/8% of single mothers with children under 5 live under the poverty line, according to the U.S. Census Bureau. Our Pantry Program caters to the most vulnerable in the community: low- income seniors; grandparents raising grandchildren; working poor families with children; single parents; and disabled, homeless and unemployed individuals. Through our Pantry Program we distribute 12 days of food (36 meals) to each family member, each month. The Pantry Program assists a total of 2,200 individuals each month. Clients are low- income seniors, grandparents raising grandchildren, single - parents raising children, families, low- income individuals, disabled individuals and delivery to shut -in low income and /or disabled seniors. Families and individuals are often referred to us by the School District, the local DPSS office and community partners. B. Provide a detailed description of the proposed use of the CDBG funds only (e.g. client scholarships, purchase of specific equipment, rent, supplies, utilities, salaries, etc.): CDBG funds will be used to purchase food supplies and to pay for pantry operation costs such as rent, utilities and transportation. C. What are the goals and objectives of the project, service, or activity? How will you measure and evaluate the success of the project to meet these goals and objectives (measures should be qualitative)? Our principal goal is to work with low- income seniors, individuals and families in need - to ensure they do not go hungry and assist them to remain in their homes. Using our client database software program, we log every individual and /or family who receives services from HOPE along with the type of assistance they receive. This gives us real time and accurate measurement of the individuals receiving assistance and reportable demographics necessary for progress and final reports. It also helps us determine if certain areas of the city, or a certain segment of the population is at more risk so that we can divert extra attention to those areas or individuals. Through our Pantry Program we expect to provide nearly 1 million meals in 2016 -2017. D. Please identify the project milestones using an Estimated Timeline for Project Implementation: July 1, 2016 through June 30, 2017: Provide 12 days of food each month to 2,200 individuals. Support, with monthly food 60+ families where grandparents are raising grandchildren (12 days of food per family member per month) #CDBG 16- 170004 Page 8 1 Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 Email: steve.f @hopeinelsinore.com EDA -- Document Generated. Monday, November 2nd 2015, 11:58 am Provide 12 days of food to 125+ single parents with children. Process DPSS referrals for families who are unemployed or applying for food stamps. Act as a bridge to ensure food is available during the processing period. Work with the School District liaisons to ensure identified needy families receive food assistance and to identify children in need of clothing assistance. #CDBG 16- 170004 Pa e779] Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 Email: steve.f @hopeinelsinore.com Document Generated: Monday, November 2nd 2015, 11:58 am V. PROJECT BENEFIT A. Indicate the number of people or households that will directly benefit from your proposal using CDBG funds: (NOTE: This is based on the expected number of clients to be served if the County funds your project for the requested amount.) 26,400 (2,200 individuals per month x 12 months) B. Indicate the number of unduplicated clients that will be served (An unduplicated client is counted only once, no matter how many direct services the client receives during a funding year): 2,200 C. Length of proposed CDBG- funded activities or service (weeks, months, year): 1 year D. Service will be provided to (check one or more): MEN WOMEN CHILDREN FAMILIES SENIORS SEVERELY DISABLED ADULTS HOMELESS Range of children's age (if applicable): 0 -18 If services are provide to Homeless persons, please indicate the number of beds at facility: E. What methods will be used for community involvement to assure that all who might benefit from the project are provided an opportunity to participate? Our Outreach Team regularly goes out into the community to deliver food and to spread the word to those in need. We visit local trailer parks, and low- income areas of the city to make food deliveries and work with other agencies for referrals. F. What evidence is there of a long -term commitment to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? HOPE has been meeting the needs of those in desperate need of food for over 24 years. CDBG funds have been instrumental in our ability to leverage other funds and partners, however, it is not our only source of income. We have collaborated with other agencies for referrals and partnered with local markets to receive fresh supplies. We have extended our fundraising to include grant requests and positioned our agency to be a recipient of government support such as EFSP and USDA commodities. #CDBG 16- 170004 Page 10 Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 EDA Email: steve.f @hopeinelsinore.com Document Generated: Monday, November 2nd 2015, 11'.58 am VI. NATIONAL OBJECTIVE All CDBG- funded activities must meet at least one of the five National Objectives of the CDBG program. Indicate the category of National Objective to be met by your activity: CATEGORY 1: Benefit to low- moderate income persons (must be documented). Please choose either subcategory A or B: A. Limited Clientele: The project serves clientele that will provide documentation of their family size, income, and ethnicity. Identify the procedure you currently have in place to document that at least 51% of the clientele you serve are low- moderate income persons. B. Clientele presumed to be principally low- and moderate - income persons: The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client (s) that they fall into one of the following presumed categories. Presumed Categories: Abused children Battered spouses Elderly persons Severely disabled adults Migrant Farm workers Persons living with AIDS Homeless persons Illiterate adults Describe the clientele above (sections A and B) to be served by this activity: Through client intake forms and income verification we confirm that all clients receiving services through HOPE are low income persons. 94% of our clients are extremely low income clients, earning only 30% of the AMI as set forth by HUD guidelines. Discuss how this project directly benefits low- and moderate- income residents: HOPE only serves those in desperate need of assistance within our community. It is our commitment to ensure that those most vulnerable receive assistance, particularly those who do not have adequate means to purchase food for themselves and /or their families. 94% of our clientele are extremely low- income clients as defined by HUD, making only 30% of the AMI. For a family of four, this is a meager $19,100 annually. Without HOPE, these families would not have sufficient food. CATEGORY 2: Area Benefit - The project or facility serves, or is available to, ALL persons located within an area where at least 51% of the residents are low /moderate- income. Please note: EDA is currently using the 2010 Census data and guidance from the U.S. Department of Housing and Urban Development. Census data is used for determining eligibility of low- and moderate - income area benefit CDBG projects. #CDBG 16- 170004 Page 11 Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 EDA Email: steve.f @hopeinelsinore.com Document Generated: Monday, November 2nd 2015, 11:58 am Enter or copy and paste Census Tract and block group numbers: Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) No File Uploaded Total population in Census Tract(s) / block group(s): Total percentage of low- moderate population in Census Tract(s) / block group(s): CATEGORY 3: Prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified (and County- designated) slum and blighted area. Is the proposed project located in an area with determinable indications of slum and blight? Project Benefit, Category 3. Slum Blight Documentation (Maps, Photos, News Stories, Reports, etc.) (Attach if applicable) No File Uploaded Provide the percentage of Deteriorated Buildings /Qualified Properties: Slum /Blight Designation Year: Public Improvement Type and Condition: Describe the Boundaries of the Slum /Blight area(s): CATEGORY 4: Activities undertaken to create or retain permanent jobs, at least 51% of which will be made available to or held by low /moderate- income persons. Proposed Job Creation /Retention: Total Jobs Expected to Create: Total Jobs Expected to Retain: CATEGORY 5: Activities that provide assistance to micro - enterprise owners /developers who are low /moderate- income: Proposed Assistance to Businesses: New Businesses expected to assist: Existing Businesses expected to assist: Enter Total Businesses expected to assist: #CDBG 16- 170004 Pa e 12 Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 Email: steve.f @hopeinelsinore.com EDA Document Generated: Monday, November 2nd 2015, 11:58 am VII. FINANCIAL INFORMATION Personnel Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Salaries & Wages 0 0 Fringe Benefits 0 0 Consultants & Contract Services 0 0 SubTotals: 0 0 Non - Personnel Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Space Costs 32,400 279000 Rental, Lease or Purchase of Equipment 0 0 Consumable Supplies 53,000 10,000 Travel 33,000 81000 Telephone 71000 11000 Utilities 14,000 41000 Other Costs 0 0 SubTotals: 139,400 50,000 Other Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Architectural /Engineering Design 0 0 Acquisition of Real Property 0 0 Construction /Rehabilitation 0 0 Indirect Costs 0 0 Other 0 0 SubTotals: 0 0 Grand Totals: 139,400 50,000 #CDBG 16- 170004 Page 13 Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 Email: steve.f @hopeinelsinore.com EDA Document Generated: Monday, November 2nd 2015, 11:58 am Agency Custom Budget Upload OPTIONAL- Upload your Agency Custom Budget: Provide total Budget information and distribution of CDBG funds in the proposed budget No File Uploaded #CDBG 16- 170004 Page 14 County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 Email: steve.f @hopeinelsinore.com Document Generated'. Monday, November 2nd 2015, 11:58 am LEVERAGING List other funding sources and amounts (commitments or applications) which will assist in the implementation of this activity. Current and pending evidence of leveraging commitments/ applications must be submitted with application. Federal: Federal: State /Local: City of Lake Elsinore $10,000 (awarded) Private: Individuals $13,735 Service Organizations $5,807 Business $4,096 Churches $4,749 "Based upon previous giving, documented on financial statements attached to the leveraging evidence. Fees: Donations: In -Kind donations of food 24,800 pounds of food x $1,00 per pound = $24,800 worth of in -kind support. Report provided is for 24,800 Ibs of food, which is reflective of 1 month of donations. Other: C. What type of long -term financial commitment is there to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? HOPE has been meeting the needs of those in desperate need of food for over 23 years. CDBG funds have been instrumental in our ability to leverage other funds and partners, however it is not our only source of income. We have collaborated with other agencies for referrals and partnered with local markets to receive fresh supplies. We have extended our fundraising to include grant requests and positioned our agency to be a recipient of other government support such as EFSP and USDA commodities. D. Provide a summary by line item of your organization's previous year's income and expense statement (Attachment VI -B, Exhibits 1, 2, etc.): Please see attached profit and loss form. OR Upload Income and Expense Statement: Jan 15 PL BS.pdf Upload Leveraging (Evidence of Commitment): Leveraging LAke Elsinore.pdf E. Was this project or activity previously funded with CDBG? #CDBG 16- 170004 Pag7e 15 Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 Email: steve.f @hopeinelsinore.com EDA Document Generated: Monday, November 2nd 2015, 11:58 am YES If yes, when? 1995 -7 -1 F. Is this activity a continuation of a previously funded (CDBG) project? YES If yes, explain: Hunger and poverty continue to plague the Lake Elsinore Valley leaving many struggling with hunger. #CDBG 16- 170004 Page 16 1 Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 Email: steve.f @hopeinelsinore.com EDA Document Generated: Monday, November 2nd 2015, 11:58 am VIII. MANAGEMENT CAPACITY A. Describe your organization's experience in managing and operating project or activities funded with CDBG or other Federal funds: HOPE has received Federal funds for the past 20 years, CDBG for 19 years and EFSP since 2009. All funds have been spent in accordance with agreements and with no compliance issues. All required reports and statistics have been submitted on time. B. Describe your organization's written and adopted management systems (i.e., policies and procedures) including personnel, procurement, property management, record keeping, financial management, etc.? HOPE's board has adopted policies and procedures regarding personnel, volunteer management, procurement, property management, financial management, records, client intake, and other systems required to operate and manage HOPE. Upload Management Capacity (Detailed organizational chart): Org chart.pdf C. Please provide the names and qualifications of the person(s) that will be primarily responsible for the implementation and completion of the proposed project: Steve Falk, Executive Director will be primarily responsible for the implementation and completion of this project. Steve also serves as the main contact for Community Mission of Hope in Temecula and the Temecula Food Pantry, giving him the experience needed to help HOPE succeed. #CDBG 16- 170004 Pa e 17 Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 EDA Email: steve.f @hopeinelsinore.com Document Generated: Monday, November 2nd 2015, 11;58 am APPLICATION CERTIFICATION APPLICATION CERTIFICATON Undersigned hereby certifies that (check box after reading each statement and digitally sign the document): Applicant Checklist 1. The information contained in the project application is complete and accurate. 2. The applicant agrees to comply with all Federal and County policies and requirements imposed upon the project or activity funded by the CDBG program. 3. The applicant acknowledges that the Federal assistance made available through the CDBG program funding will not be used to substantially reduce prior levels of local, (NON -CDBG) financial support for community development activities. 4. The applicant fully understands that any facility built or equipment purchased with CDBG funds shall be maintained and /or operated for the approved use throughout its economic life, pursuant to CDBG regulation. 5. If CDBG funds are approved, the applicant acknowledges that sufficient non -CDBG funds are available or will be available to complete the project as described within a reasonable timeframe. 6. On behalf of the applying organization, I have obtained authorization to submit this application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and /or written Board Approval signed by the Board President). Enter Name and Title of Authorized Representative: Steve Falk DATE: 2015 -10 -29 #CDBG 16- 170004 Page 18 County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 EDA Email: steve.f @hopeinelsinore.com Document Generated: Monday, November 2nd 2015, 11:58 am Applicant's Check -list The following required documents listed below have been attached. Any missing documentation to the application will be cause for the application to be reviewed as INELIGIBLE. 1. City Council Members /Board of Directors 2. Articles of Incorporation and Bylaws 7. Leveraging (Current evidence of commitment) 8. Income and Expense Statement 9. Management Capacity (Detailed organizational chart) 10. City Council /Board Written Authorization approving submission of application (below) Please Upload City Council or Board Approval Here: H O P E -C D BG- BoardApproval- 2016 -2017. pdf #CDBG 16- 170004 Page 19 Riverside County Economic Development Agency: Primary Contact: Mr. Steve Falk Phone: (951) 245 -7410 EDA Email: steve.f @hopeinelsinore.com Document Generated: Monday, November 2nd 2015, 11 58 am Application Feedback #CDBG 16- 170004 Paqe 20 1 +1 1>iNit_e.s'.i Ir) INM07Z ARTICLES OF INCORPORATION OF Helping Our People in Elsinore, INC. The name of the corporation is "Helping Our People TI A. This corporation is a' nonprofit public benefit not - organized for the private gain of any person. under the Nonprofit Public Benefit Corporation Law H.n mr�aac 1. MMMMMM. M. ENDORSED FILED' h The amm of ** scmfaty of State of the SkU+o: rnr+nm0, MWEMA in Elsinc� corporation and is it is organized for charitable Ixz The name and address in the State of California of this corporation's initial agent for service of process is James: T. Winkler 31594 Railroad Canyon Road Suite C Canyon hake California 92587. I4 A. This corporation is organized exclusively for charitable purposes within the meaning of Section 501(o)(3) of the Internal Revenue Code. B. 'No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise - attempting to influence: legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing'or distribution of statements)'; on behalf of any candidate for public office. V` The property of this corporation is irrevocably dedicated to charitable purposes and no part of the net income or assets of this corportaion shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Upon the dissolution or winding up of the corporation, its assets remaining, after payment, or provision for payment, of all debts and liabilities; of this corporation shall be distributed to a nonprofit -fund, foundation or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under Section 501(c)(3) of the Internal Revenue Code. 2 - `i 2-- DATE (�tgnature f Incorporator) Robert J. Brvsorn (Type name of Incorporator) AMENDED BYLAWS OF HELPING OUR PEOPLE IN ELSINORE, INC. (- fl PREAMBLE r7TWa OUR UNITY IN 'CHRIST AND OUR COMMON PRACTICE IN THE CHRISTIAN PRIVILEGES ^DVDTmtnm Wr :rpwpl ELSINOREr CALIFORNIA, ADOPT THE FOLLOWING AMENDED BYLAWS, AND DO' PROVIDE THAT THE FOLLOWING ARTICLES SUPERSEDE AND REPLACE THE FORMEF BYLAWS THAT WERE ADOPTED, AT A DULY CALLED MEETING OF THIS CORPORATIG ON SEPTEMBER 9, 1991. 0 RN i. A"MGra1 UPOWPONOW 1d _ -2- ARTICLE I —NAME AND INCORPORATION 1. The name of this organization shall be HELPING OUR PEOPLE IN ELSINORE, INC. 2; For the purpose of these Bylaws, HELPING. OUR PEOPLE IN ELSINORE; INC. is hereafter designated as H.O.P.E., Inc., or simply "this corporation" 3. H.O.P.E., Inc. shall be incorporated under the laws of the State of California as a Non -profit Public Benefit Corporation, ARTICLE D - OFFICES 1. The principal office of this corporation for the transaction of business is located at 29885 2 "d Street, Unit R-S. in Lake Elsinore, California. 2. This corporation is hereby granted full power and authority to change the principal office of the corporation from one location to another in Riverside County, California Any such change shall be noted by the Secretary in these Bylaws, but shall not be considered an Amendment of the Bylaws. ARTICLE III - STATEMENT OF PURPOSE fY Cft f f♦ ♦ f ♦♦ ♦t 1. ♦" 1 f ♦t. {{' 0 ♦" ♦ t t l f - ♦ I t•' 1' ♦ 1 f a t o u : I f 1♦ ' 1 . 1 . f e " 1'•: f I f r. ARTICLE IV STATEMENT OF FAITH I. The members of this corporation adhere in faith to the following common symbol, held in the highest regard in all of Christendom, railed the Apostolic Creed; I believe in God, the Father almighty, creator of heaven and earth. I believe in Jesus Christ, His only Son, our Lord, He was conceived by the power of the Holy Spirit and born of the Virgin Mary. He suffered under Pontius Pilate, was crucified, died, and was buried. He descended into hell. On the third day He rose again. He ascended into heaven; and is seated at the right hand of the Father. He will come again to judge the living and the dead: 1 believe in the Holy Spirit, the boly catholic Church; the communion of saints, the forgiveness of sins, the resurrection of the body, and the life everlasting. OF STATE CORPORATION DIVISION Z, ,MARCH FONG E U, Secretary State of California, hereby certify; 18205'72 of State of the That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a 'copy, and that same is full, true and correct:- IN WITNESS WHEREOF; I execute; this certificate and affix the Great Seal of the State of California this MAY "1`1992' WVA& secrelarv.o /' State . SCc Srwxc {pep CE. 107 CTM ='n"' So A08e8 October 22, 2015 The Board of Directors of Helping our People in 'Elsinore (HOPE) authorizes Steve Falk, Executive Director, to submit a Community Development Block Grant to the County of Riverside, the Cities of Lake Elsinore, Wildomar and Canyon Lake for 2016 -2017 Program Year. In addition, the .Board authorizes Steve Falk to act on behalf of HOPE in the matter of contracts, billings, contact and reporting. y y Signature Date title HOPE, Inc. I P.O. Box 1121, Lake Elsinore, CA 92530 1 (951) 245 -7510 1 Info @HOPEinElsinore.org Page: '1 II.O.P.E., Inc. VTD Comparsion Income Statement For the Seven Months Ending January 31, 2015 Year to Date % - Year to Date % '14-'15 '13 -'14 Revenues Income, Business Donations $ 975.02 0.93 $ 45096.28 5.10 Income, Church Donations 3,494.00 3.33 4,740.34 5.90 Income, Grants 53,831.18 5133 45;610:90 56.78 Income, Gram -ESG IIP 187220.00 17.37 0.00 OAO Income, Grant- ESG -RRH 61180.00 5.89 0,00 0.00 Income, Grant -United Way 5,765.54 5:50 0100 0.00 Income, Donations Individuals 5,683.50 5.42 132735.00 17.10 Income, Service Organizations 4,345:67 4.14 5,807.34 723 In Kind Donations 6,372,00 6.08 6;342.00 7.89 TotalRevenaes 104,866.91 100.00 80,331:86 100.00 Cost of Sales Food Purchases 2,097,27 2.00 31;678.49 34:43 Gas Cards 0.00 0.00 250.00 0.31 Fundraising Expenses 0.00 0.00 (750.00). (0.93) EFSP -Food 360.50 0.34 0.00 0.00 EFSP -Motel 3,288.00 114 900,00 1.12 EFSP -Rent 2,939.50 2.80 21000.00 249 ESG -RRH 77580,00 7.23 0.00 0.00 ESG -Rent 1,250:00 7.19 0.00 0.00 ESG -HP 12,352:50 11.78 0.00 0;00 United Way -Rent' 11932.84 1.84 0:00 0.00 United Way - Utilities 816.49 0.78 0.00 0.00 Total Cost of Sales 32,617.10 31.10 349078.49 42.42 Gross Profit: 725249.81 6$;90 46,25'3.37 57.58 Expenses Accounting Expense 0.00 0.00 3,630.00 4,52 Grant Writer' 9,863:75 9.41 13,633.75 16.97' Building Rent 257081.00 23.92 2501,00 31.22 Maintenance, Expense 2,004:82: 1:91 5,35936'. 6.67 Office Supplies :& Expense 150.32 0.14 1,226.31 1.53 Postage 102.69 0.10 329;62 0.41 Van Gas/Mahu. Expense 11,972:78 11!42 16,210.73 20.18 Van Insurance 4,816:00 4.59 31477.56 4,33 Telephone Expense 45810.12 4,59 4,512.78 5.62 Utility Expense 87699.37 8:30 7,87107 9.80 Advertising 110.00 0.10 430.60 0.54 Business License 26:00 0.02 26:00 0.03 General Insurance 0.00 0.00 11326.12 1.65 Tax Expense 25.00 0.02 10.00 0.01 Equipment 0.00 0.00 11300.00 1.62 Toy Distribution Expense 312.00 0.30 605.49 095 Backpack Ministry 0.00 0.00 750.00 0,93 Bank Service Charge 4.00 0.00 25.00 0.03 PayPal Charges 0.00 0.00 4130 0.05 Miscellaneous Expenses 0.00 0;00 702.40 0.87 Contingency 1,509.61 1.44 42505.37 5.61 Capital Improvement Expense 0.00 0.00 900;00 112 Trailer Expenses 1,440.00 137 300.00 037 Clothing Expenses, CFK 0.00 0.00 860.00 1.07 Total Expenses 707927.46 67.64 937115.46. 115.91 Net Income R 11322.35 '1.26 $ (46;862.09) (58.34) For Management Purposes Only Page: '1 Current Assets Cash In Bank -Pantry Cash in Bank - Commodities Cash In Bank - Homeless Cash in Bank Clothing for Kids PayPal Account Gift Certificates /Petty Cash Accounts Receivable Total Current Assets Pronerty and Equinment Trucks & Vans Equipment Trailers Accumulated Depreciation Total Property and Equipment Other Assets Inventory Total Other Assets Total Assets Current: Liabilities Total Current Liabilities. Lone -Term. Liabilities Total Long -Term Liabilities Total Liabilities C..auital. Beginning Retained Earnings Retained Earnings Net Income - Total Capital . Total Liabilities & Capital H.O.P.E.,Inc. Balance. Sheet January 31, 2015 '14 -'15 BALANCE '13-'14 BALANCE ASSE'T'S $ 7;829,39 553.72 743.69 452.55 699.24 250,00 2,550,00 13,078.59 37,097.75 24,484.78 3;589:08 (54,805;00) l0,366.61 .36,250.00 36,250.00 $ 59,695.20 LIABILITIES AND CAPITAL 0.00' 0.00 0.00h $ 12,507:55 45,865.30 1,322.35 59,695.20 35,796.67 553,72 743.69 1,328.14 501.74 0.00 2,000.00 40,923.96 37,097.75 24,484.78 9,139:43 (54,805.00) 15,916.96 36,250.00 36,250.00 93;090.92 0.00 0.00 0.00 12,507,55 127,445.46 (46;862.09) 93,090.92 $ 595695.20 93,090.92 Unaudited - For Management Purposes Only CITY OF LAKE ELSINORE VENDOR: 291 H.O.P.E., INC. DATE ID PON DESCRIPTION 8/26/2015 LE 115 FY16 -00435 HOPE COMMUNITY SUPPORT FY 15/16 CITY OF LAKE ELSINORE 130 S MAIN STREET fib LAKE ELSINORE, CA 92530 ':.PAY - -Ten Thousand Dollars and 00 /100 Cents-- - TO THE H.O.P.E. ORDER P.O. BOX 1121 - OF LAKE ELSINORE, CA 92531- CHECK NO: 123678 10/08/2015 GL ACCT If AMOUNT 100 - 10105213 10,0 - CHECK TOTAL 10,000.00 Bank of America 123678 CHECK DATE PAY THIS AMOUNT 10/08/2015 VOID 90 DAYS FROM THE DATE ISSUED - -_ - --- - unnowcorvrawswcnonnixnxa III 12 19 Mill 1; 12 2000 66 Le o' 149660 L 17 2111 - - - - MONTI1LV REPORT 1" ._ RETAIL STORE PICK-UPS nt:�)letc 7 Jbrrrr, jiu eak"h slorc 3 014 Pic k ap from ALBERTSONS STORK. # SPROUTS FLOWERS STORIF; # I�OOI) 4 LESS STORE # '1',�RGET PANERA STORK; # VON; 1WJ41S STORII; 4 N'ALiMART SAM'S CLUB STORE # STORE # STORE # STORE # sTOIRE # ll �t� .�ici�cd u � ba•[wc�n _v U �� anc! d 1 � trace 83 Auenc\, Nanie IIO:E'E (HELI'IN(r OtiI2 PEOPI a I_N I. E C3�nract IMN 111'WISON 951245-7510 IXY 6 offal pounds of product pielced tit) this week in tlae following Categories: !Meat (96001) _. Dr Grocew Produce. (96007) o i'7. �+d I+rozea soil Dail ...._ I._Non 3�'t7 TOTAL, POUNDS OF PROMICI' PICKED UP (:raral a,la aae s G LE This report mast be completed and submitted by the 5t1i of every mouth before 3 PM, [t. must be returned by email or fax to* EIS AILv shtbjnv2(4),s c g1oba .net (or) FAX* 951 - 351 -249'1 Failure to submit: this rel)ort weekly, anA oil time, will result ill the agency losing its authorization to pier tap product from the donors, imic q. IS7 15- ii;, piclteti u,r het��crr. CAJ _ C �. _. _ and Z.QJ cuc.r 83 Agency Name HO]I i' (HELPING €?UIZ P.E,(:)PL$s. IN l,h� Contact RUN H] WISON 951 24 -7"W € \'f' 6 Plat pounds of'product picked Meal 06001) rocety (96004) Dl� r cc (96007) ; I m up this week in the following categories: Baker (9((002) 5p,:' C ila�i : M TOTA L POUNDS, OF PRODUCT PICKED UP (mi(i up the s Non Food D-0 (7 D This report must be completed and submitted by the 5"' of every month before 3 PA/10 It mast be returned by e'< all or fax to: VERONICA GNA1,,VAN EMAIL * shfbnv ( sb€g oha .I€t (or) AX& 951. 351.2491 Failure to submit this report weekly, am] on titxae, will result in the agency losing its aothorizatiou to pick tip Product from the doctors. MONTfILY REPORT --._ RETAIL STORE PICK-U PS ( 'Ompkute ?, ctte h s7a1 e t'rm I ?;r K rt!'.li-mn A1.413 ?arTSONS STORK # &7 SPROUTS STORlt # fTOWERS STORE # FOOD 4 LESS S'$ORE; # TARGET STORE if 'AN 21 STORE # bO " STORE # IdALPHS STORE # WALIJART. 'STORE # SAAVS CLUB STORE # imic q. IS7 15- ii;, piclteti u,r het��crr. CAJ _ C �. _. _ and Z.QJ cuc.r 83 Agency Name HO]I i' (HELPING €?UIZ P.E,(:)PL$s. IN l,h� Contact RUN H] WISON 951 24 -7"W € \'f' 6 Plat pounds of'product picked Meal 06001) rocety (96004) Dl� r cc (96007) ; I m up this week in the following categories: Baker (9((002) 5p,:' C ila�i : M TOTA L POUNDS, OF PRODUCT PICKED UP (mi(i up the s Non Food D-0 (7 D This report must be completed and submitted by the 5"' of every month before 3 PA/10 It mast be returned by e'< all or fax to: VERONICA GNA1,,VAN EMAIL * shfbnv ( sb€g oha .I€t (or) AX& 951. 351.2491 Failure to submit this report weekly, am] on titxae, will result in the agency losing its aothorizatiou to pick tip Product from the doctors. ALBERT SONS FLOWERS FOOD 4 LESS PAJNEI2A RALPHS SAWS CLUB MON 3 HLY R G ORT -_` RETAIL STORE P.I. � Complete 1 fiwin lor each storeyouPick iip, i'nM STORE # SPROUTS STORE # STORI±:- # 'rARGE I' STORE # VONS S1 'O R E # VNIALINIART STORE # STORE # STOIz it tiLOlzl , 37 2.3 ......................... STORE 11 STORK, # 1pcnc}` ; 83 _._._..._ Agcnc }' �ailll' 14OPL< (Lii LPIN(,, O1)R PEOY1 L LN I r Contact K(7NI11 WISON 95J245 -?510 li.a'1 6 vital pounds of product picked up this week in the following categories: Meat (9()01)1) � � Bliktiy_(9600,) 15DO Dairy (96003) fU Dry (saoceij (961)(IJ) bO i Deli (96005) Non Food (9m)(16) Produce (96007) _T town Food (96008) i !TOTAL POUNDS Or PRODUCT PICKED UP (add III) thus categories) 1 7 ) This report must be completed and submitted by the 5tf' of evel-y month before 3 PM. It must be returned by email or fax to: EMAIL* shfbfrlv2osbcglobal.net: (or) FAQ.. 951-351-2491 Failure to submit this report weekly, and on time will result in the agency losing its atithorization to pick up prodnet froln the donors. ALBERTSONS FLOWERS NIONTFILY REPORT .- R E'l A H.j STORE P I C K- t T' onapleic 1 runt /in. each slur e you pir n up 11 on? STORE # FOOD -1 I,I;SS SCORE :t VANE4RA STORE 4 liALPHS 81 1 0 T2T,' # .. ..........._................... S:ANI'S CLUB STORE TARGET ET VONS '4 i' / LAVI A R':l' I�,es��icicdai�I >cl�t'ceit ����'�' ani( � r Sri3ORE # ISTORE # STORE # S'T O RE # nic i K3 Agency Name MOPE HELPING OUR T'E'.UPL,E; IN LE ('�u�iact 7ZON 1RMISON 9 1 2.15 -7514 1A r 0 ial hounds of product picked ill) this wiTek in t &e following categories: Meat (96001) _ Baker 190002} ; Y 7 D tit) {96003) t ) Pry (IMMl r (96004_ �� j Deli (9GOti5) j 3�© Von Food 06, � YJ Produce (96007 ) I <'rozen Food (9600s) 'ZS li I TOTAL POUNDS OF PRODUCT PICKED tJT' This report must be completed and submitted by the 5"' of every month before 3 Pi 1 It must be returned by email or fax to: EM.AJL9 slitbi nv2(i- sbcglobal.net (or) FAX.e 951-351-2491 failure to submit this report ow•eelay, zifi(I on iinie, will result in the agency losing its authol ization to pick up product froin the donors' MONTHLY REPORT -- RETAIL STORE MCK -UPS < onlln ete 1 1brin iw each slory volt ph"k u1: fi,ow ALBERTSONS STORK# SPROUTS FLOWERS STORE# E <)1) 4 LESS STORE TAR EX 4) 13ANERA STORE # VONS RALPHS STORE # 'A'ALMART SA,NI'S CLUB STORE- # STORE STORE # STORE # STOREJ11 w�rCvI picked up hcEween �� U� � and odic %" 83 Agenc y Name II;EI PING OUR PEOPI L IN i V 'HOPE Comacr RON 1-i1 WISON 951 245 -7510 1 A 1 6 vital pounds of product picked up this week in the following categories: Meat t9600I W I Bakery (96002) !'�'% (._iii Produce. TOTAL POUNDS OF PRODUCT PICKED UP (mw up the s Non t/U0 rev This reporl must be completed and submitted by the 5th of every month before 3 PMV It must be I•eturned by entail oa° fax to: VERONICA GALVAN 11i1A: ,: bfb1r>iv2 )sbc global.net (or) FAX: 95 1 �351 -2491. Failure to submit this report weekly, and on tithe, will result in the agency losing its authorization to pick up product �frorn the donors. MONTHLY REPORT RETAIL, STORE PICK -lllPSY C'om,oh tr 1 Jnri�i <n e� cl +a7orl° �,urr jail k eapjiutr: A LBE RTSONS STORE±. # SE'E2t)UITS FLOWERS STORE # FOOD 4 LFjSS STORE a'ANE';12A STORE RALPIAS STORI'l SAM'S CLUB STOa2E? 4 TARGET Vi/,NS W ALMART. STORE H STORES 4 S I't3E2F 8 STORE # cif uphet'.lCri� �U�OL 2111 �,b I A ency ;+ 83 Agency Name HOPE (RELPaNG OUR PEOPLE IN L Conitao IZON E113WISON 951 245-7510 I XI' 6 AM pounds of product nicked nip this week in the following categories: U ,TOTAL POUNDS OF PRODUC r PICKED UP file N sso W "this report most be completed and submitted by the 5t' of every mouth before 3 PM It must be returned by email or fax to; EMAIL 9. shfh nv2(a)sbc lob a .net: (or) LAX: 951 - 351 -2491. Failure to submit this report weepy, and on time, will result in the agency losing its authorization to pick tip product from the donors. MONTHLY REPORT RETAIL STORE 11PIC K-UPOS (oinpletc 1 Ji)rnl'for eaciislorF- lIm!) If b ut?y om -wLBEin'SONS STORK, # SPROUTS STORE ft FLOWERS S'T'ORE# FOOD 4 LESS STORL �, 'rARi;A�T STORE # PANT <RA S'C'ORE. # VO;NS STORE # Rr41_,l't -iS STORE # bi AUMAR T S44'ORE # SAINT "S CLUB STORr # STORE # _ - -Mid tinny;;= 83 Agency- Name 1tOPl (HELPING OUR PEOPLE IN LE Colllact RON 11111V% SON 9}1 .145 -1510 VX"l b Stal pounds oi'product picked tip this week its the following categories: Meat (960(0) ._.._.___ � (bO'D .__1..13akery (96002) ! y�{d� Dairy (96003)_.. Dry Grocer w (9600=1) b Dli Deli {96005)_..._ _ X� � Non rood (96006) %0(� Produce (96007) l � frozen Food (96008) i 'T`OT'AL POUNDS OF PRODUCT 1'iC'KL1) t)l' inch tip ow '['his report must he completed and submitted by the 511' of every mouth before 3 PM. It must be returned by entail or fax to: VERONICA Gv/k11,N-"/-kjN EMAIL* shfb1nv2(4)sbc4rjJobaI. net (or) FAX* 951 -351-2491 Failure to submit this report weekly, and ota time, will result in the agency losing its authorization to pick up product from the donors. ALBERTSONS FLOWERS FOOD 4 LESS PANERA IZALPLIS MONTHLY REPORT - RETAII_, STORE PICK -UPS COmp(ete 1 form far euch simv yaat pick lip ji mn S'T'ORE # 7 Lr, SPROUTS STORE # [STORE # STORE # TARGET STORT!. # VONS STORE # WALMART. SAINT'S CLU113 SCORE # Dates picked up between �V�_V � ( -- and lgcncy STORE # STORE # STORE # STORE # 83 Agency Nance HOPE, (HELPING OUR PEOPLE IN LE Contact IM HI?VdISON 951245-7510 1X"1' 6 pounds of product picked up this week in the following categories: __.Bakery (96002 OO Dail (960031 (dL i t b D 11 Deli (96005) (?y v b I Non Food (96006) 1 2 b 0 Produce (96007) 1 a 0 0 1 Frozen TOTAL, POUNDS OF PRODUCT PICKED UP (add up Me categories) 1 (0'`7 o o This report must be completed and submitted by the 5t" of every month before 3 PM. It must be returned by email or fax to. VERONICA GALVAN EMAIL* shfbxnv2,sbcg1oba1.net ( I or) FAX. 951 - 351-2491 Failure to submit this report weekly, and on time, Will result: in the agency losing its authorization to pick up product from the donors. STORE # STORE # STORE # STORE # s"rORE # Date Dates picked up between �U� ( , _ . and �O t� Agency it 83 _ Agency Name HOPE (HELPING OUR PEOPLE IN LE Contact RON 14EWISON 951 245 -7510 llX'I' 6 Total pounds of product picked up this week in the following categories: MONTHLY REPORT - - % b RETAIL STORE PICK -UPS Meat (9600] � Complete - 1;j<mmfv each store 'You pick npf-ow ALi3ERTsONS STORE # SPROUTs FLOWERS STORE # FOOD 4 LESS STORE # TARGET PANERA STORE# Non Food VONS RALPHS STORE # yti_(�_( WALMART SAM'S CLU13 STORK; # STORE # STORE # STORE # STORE # s"rORE # Date Dates picked up between �U� ( , _ . and �O t� Agency it 83 _ Agency Name HOPE (HELPING OUR PEOPLE IN LE Contact RON 14EWISON 951 245 -7510 llX'I' 6 Total pounds of product picked up this week in the following categories: This report must be completed and submitted by the 5" of every month before 3 PM. It must be returned by email or fax to: VERONICA GALj AN EMAIL* sbtbinv2�sbeglobal.net (or) FAX: 951 -351 -2491 Failure to submit this report weekly, and on time, will result in the agency losing its authorization to pick up product from the donors. - -- 6b Baker - % b -i -� - Dairy O60(13) U 60 Meat (9600] � 1 (96002) - -- .._._ - _`v Diyr Grad (96004) Deli (96005) _ - -- -- Non Food (96006) Produce (96007) Frozen Food (96008) o TOTAL POUNDS OF PRODUCT PICKED UP (add tip e1�e8 categories) This report must be completed and submitted by the 5" of every month before 3 PM. It must be returned by email or fax to: VERONICA GALj AN EMAIL* sbtbinv2�sbeglobal.net (or) FAX: 951 -351 -2491 Failure to submit this report weekly, and on time, will result in the agency losing its authorization to pick up product from the donors. Revenues Income, Business Donations Income, Church Donations Income, Giants Income, GranUESG HP Income, Grant - ESG -RRH Income, Grant - United Way. Income, Donations Individuals Income, Service. Organizations In Kind Donations Total Revenues Cost of Sales Food Purchases Gas Cards' Fundraising Expenses EFSP -Food EFSP -Motel EFSP -Rent ESG -RRH ESG -Rent ESG -HP United Way -Refit United Way - Utilities. Total Cost of Sales Gross Profit Van Gas /Maint. Expense Van Insurance Telephone Expense Utility Expense Advertising Business License Backpack Ministry Bank Service Charge PayPal Charges Miscellaneous Expenses Contingency. Capital Improvement Expense. Trailer Expenses Clothing Expenses, CFK Total Expenses: Net Income H.O.P.E.,Inc. YTD Comparsion Income Statement For the Seven Months Ending Jan nory 31, 2015. YeartoDate �1... Year to Date % ,14,x_115 031 -` 113 -14 (750.00), (0.93) 0.34 0.00 0.00 975.02 0.93 $ 4,096.28 530 31494.00 3.33 4,740.34 5.90 53,831.18 " 51.33 45;610.90' 56.78 18,220.00 17.37' 0.00 0.00 6,180:00 5:89 0.00 0.00 5,765.54 5.50' 0,00 0.00 5,683.50 5.42 13,735.00 17.10' 41345.67 4.14 5180734 723 6,372;00 6,08 6,342.00 7:89 1041866,91 100.00 80,331.86 100.00 72,249,81 0.00 1,440:00 0.00; 70,927.46 1,32235 2.00 31;678.49 39.43 0:00 250.00 031 -` 0,00 (750.00), (0.93) 0.34 0.00 0.00 3.14 900.00 1,:12 2.80 21000.00 2.49 723 0.00 0.00 - 1.19 0.00 0,00 11.78' 0.00 0.00 1.84 ':0.00 " 0.00 0.78 0.00 0.00- 31.10 34,078.49 42.42' 68.90' 46,253.37 :57.58: 0.00" 37630.00 4.52!. 9.41` - 13;633.75 '16.97` 23,92 25,081.00 31.22 1191 5,359.36 6.67 0.14 17226.31: 1.53. 0.10 -- 329.62 0.41 11.42 16,21033 20.18' 4.597 3;477.56' 4,33 4.59 4,512.78 5.62 8.30 ` 75872.07 9.80 010- 430.60 0.54 0.02' 26.00 0.03 0.00' 11326.12 1:65 0.02 10.00 0.01' 0.00' 1,300.00 1.62 0.30' 605.49 0.75 0.00 750.00 0.93 0.00 25.00 0.03 0.00 41.30 0.05 0.00 702,40 0.87 1.44 4,505.37 5:61 0.00 900,00 1.12 1.37 300.00 0:37 0.00. 860.00 1..07 67.64 93,115.46 115.91 1.26 $ (461862.09) (58.34). For Management Purposes Only Page: 1 Current Assets Cash In Bank -Pantry Cash In Bank Commodities Cash In Bank- Homeless .Cash in Bank - Clothing for Kids PayPal Account Gift Certificates/Petty Cash Accounts Receivable Total Current Assets Property and Equipment Trucks & Vans Equipment Trailers Accumulated Depreciation Total Property and Equipment Other Assets Inventory: 'Total Other Assets "Total Assets Current Liabilities Total Current Liabilities Lona -Term Liabilities Total Long -Term Liabilities Total Liabilities Capital ` Beginning Retained Earnings Retained Earnings Net Income Total Capital: Total Liabilities& Capital. H.O.P.E.;'Iuc. Balance. Sheet January 31, 2015 114-'15 BALANCE '13-'14 BALANCE ASSETS $ 7,829.39 553:72 743.69 452.55 699:24 250.00 2.5.50.00 13;078.59 37,097:75 24,484.78 3,589.08 (54,805A0) 10,366.61 36;250.00 36,250.00 5 5905.20 35,796.67 553:72 743.69 1,328:14, 501.74 0;00 2;000.00 40, 923,96 37,097:75 24,484.78 9,139:43- (5405:00) 15,916.96' 36,250:00 36,250:00 93,090.92 LIABILITIES AND CAPITAL.. 0.00 0.00 0.00 0.00 0.00 0.00 $ 32,507:55 45,865.30 1,322.35 59,695.20 S ,59,695.20 12,507.55 .. 127,445.46 (46,$62.09) 93,090,92 93,090.92 Unaudited - For Management Purposes Only Helping our People in Elsinore (HOPE) Board of Directors Steve Falk, Executive Director Volunteers October 22, 2015 The Board of Directors of Helping our People in Elsinore (HOPE) authorizes Steve Falk, Executive Director, to submit a Community Development Block` Grant to the County of Riverside, the Cities of Lake Elsinore, Wildomar and Canyon Lake for 2016 -2417 Program Year, In addition, the Board authorizes Steve Falk to act on behalf, of HOPE in the matter of contracts, billings, contact and reporting. 'ignature Date Title HOPE, Inc. I P.O. Box 1121, Lake Elsinore, CA 92530 1 (951) 245 -7510 1 Info @HOPEinElsinore.org Riverside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 EDA Email: tmmy@habitat4inlandvalley.org Document Generated. Monday, November 2nd 2015, 3,16 rm Applicant Profile Applicant Type Organization Legal Name Habitat for Humanty Inland Valley Date of 501(c)3 10/24/2001 incorporation Addressl 27475 Ynez Rd #390 Temecula, California 92591 UNITED STATES Telephone (951) 296 -3362 Fax (951) 296 -3363 Primary Contact Mrs. Tammy Marine Executive Director Phone: (951) 296-3362 Email: tmmy@habitat4inlandvalley.org FEIN / TAX ID 33- 0461604 DUNS Number 002247341 Web Address http : / /habitat4inlandvalley.org/ #CDBG 16- 170051 Page 1 Riverside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine EDA Phone (951) 296-3362 Email tmmy@habitat4inlandvalley.org Document Generated: Monday, November 2nd 2015, 3:16 pm CDBG Application 2016 -2017 2016 -2017 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Program Description: CDBG is a flexible program that provides communities with unique community development needs. Beginning in 1974, continuously run programs at HUD. The CDBG entitlement cities and urban counties to develop viable communities by environment, and opportunities to expand economic opport income persons. resources to address a wide range of the CDBG program is one of the longest program allocates annual grants to larger providing decent housing, a suitable living unities, principally for low- and moderate- The CDBG program is a federally- funded program administered through the U.S. Department of Housing and Urban Development (HUD). As an Urban County in the Entitlement CDBG program, the County receives and annual formula allocation of CDBG funds from HUD. HUD determines the amount of each grant by using a formula comprised of several measures of community need, including the extent of poverty, population, housing overcrowding, age of housing, and population growth lag in relationship to other metropolitan areas. The program works to ensure decent affordable housing, to provide services to the most vulnerable in our communities, and to create jobs through the expansion and retention of businesses. CDBG is an important tool for helping local governments tackle serious challenges facing their communities. The CDBG program has made a difference in the lives of millions of people and their communities across the Nation. CDBG was authorized under the Housing and Community Development Act of 1974, as amended, and is listed under the Catalog of Federal Domestic Assistance (CFDA) as 14.218. Applicable CDBG regulations can be found at 24 CFR Part 570 and 24 CFR Part 91. CDBG funding has been used by the County, its cooperating cities, and other subrecipients for a wide variety of community, economic, and social development activities. Activities include public facilities such as fire stations, parks, community centers, senior centers, homeless shelters, health clinics, water and sewer improvements, and street and sidewalk improvements. CDBG also provides public service activities such as child care, health care, after school, programs, senior programs, food and clothing distribution, job training, recreation, and many more. All activities funded with the County's CDBG funds must: 1. serve persons or communities within the County's Urban County area; 2. be an eligible activity under CDBG regulations (24 CFR Part 570.201); and 3. meet a National Objective of the CDBG program (24 CFR Part 570,208). Most activities meet a National Objective by benefitting low- income persons or low- income communities. The County's Urban County CDBG Program includes all of the unincorporated areas of Riverside County as well as the "cooperating" cities of: Banning, Beaumont, Blythe, Canyon Lake, Coachella, Desert Hot Springs, Eastvale, Indian Wells, Jurupa Valley, La Quinta, Murrieta, San Jacinto, and #CDBG 16- 170051 Pa e 2 Riverside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 EDA Email: tmmy@habitat4inlandvalley.org Document Generated: Monday, November 2nd 2015, 3:16 pm I. GENERAL INFORMATION This application is intended for use ONLY for Cooperating Cities and their approved non - profit organizations [501(c) (3)] that will be requesting CDBG funds from the specific Cooperating City. Other organizations, such as Non - Profit 501(c)(3), Higher Education Institution, or Other Government Agencies /Special District, please return to the CURRENT PROGRAMS & APPLICATIONS page and complete the (COUNTY & NON -CITY APPLICANTS ONLY) CDBG 2016 -2017 application. Applicants are required to answer the following questions. (You may hit the "Tab" key to move on to the next question). Once complete, please select the "Did I complete this page' link to assure that all required questions have been answered. If any question was skipped, this link will return you to those questions that remain unanswered. After all questions have been answered, please select the "SAVE" button to proceed to the next page. Applying City /Organization Name: Habitat for Humanity Inland Valley (application for Lake Elsinore) Type of Organization: Non - Profit Organization If a NON - Profit Organization, what City(ies) is your organization applying to: City of Lake Elsinore Organization Address: 41615 Winchester Road, Ste 214 City: Temecula Zip Code: 92591 Mailing Address: 27475 Ynez Road #390 City: Temecula Zip Code: 92591 Telephone Number: 951 - 296 -3362 Fax Number: 951 - 296 -3363 Executive Director: Tammy Marine Telephone Number: 951 - 296 -3362 #CDBG 16- 170051 Page 3 Riverside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 Email: tmmy@habitat4inlandvalley.org Document Generated: Monday, November 2nd 2015, 3:16 pm E -Mail Address: tmmy@habitativ.org Program Manager: Mary Stein Telephone Number: 951 - 296 -3362 E -Mail: mary@habitativ.org Grant Writer: Tammy Marine Address (if different from above) Telephone Number: 951 - 296 -3362 E -Mail: tmmy@habitativ.org II. Organizational History (applicable ONLY if you are a non - profit organization) Date Organization founded: 1991 -2 -21 Date Organization incorporated as a non - profit organization: 1991 -2 -21 Federal Tax Identification Number: 33- 0461604 DUNS Number: 002247341 Organization Web Address: www.habitativ.org Does your Organization expend $500,000 or more a year in federal funds? No Number of paid staff: 10 Number of volunteers: 200 Non - profit Faith Based Organization: No Please list your City Council Members /Board of Directors #CDBG 16- 170051 Pa e 4 Riverside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 Email: tmmy@habitat4inlandvalley.org EDA Document Generated: Monday, November 2nd 2015, 3:16 pm Estella Cline, President Gary Thornhill, Vice President David Neault, Secretary Lone Schulenberg, Treasurer Mary Ann Cunningham, Member Craig Evans, Member Connie French, Member David French, Member Luanne Jobgen, Member Don Johnson, Member Vicki Puterbaugh, Member Ron Roberts, Member Paul Villamil, Member Tammy Marine, Member Or, upload list of Names for Board of Directors here: No File Uploaded Please upload your organization's Articles of Incorporation here: Articles of Incorporation, pdf Please upload your organization's Bylaws here: By laws. pdf Please upload your City Council /Board of Directors Written Authorization approving submission of application: Board Authorization 2016- 2017.pdf #CDBG 16- 170051 Page 5 verside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 Email: tammy@habitat4inlandvalley.org - Document Generated: Monday, November 2nd 2015, 3:16 pm III. PROJECT ACTIVITY Name of Project: Critical Home Maintenance & Repairs Program Specific Location of Project (include street address; if a street address has not been assigned, provide APN): Street: City: Zip Code: Assessor's Parcel Number (APN): CDBG Funds Requested: $50,000 Where will the proposed activity occur (be specific as to the geographic boundaries)? if the project involves a new or existing facility, what is the proposed service /benefit area for the facility? Habitat for Humanity Inland Valley serves southwest Riverside County including the cities of Murrieta, Temecula, Lake Elsinore, Wildomar, Menifee and Perris. For the purposes of CDBG funds from the City of Lake Elsinore, funds will be utilized only for Lake Elsinore residents. What City(ies) will/ does the activity occur within? Temecula, Murrieta, Wildomar, Lake Elsinore, Perris and Menifee. For the purposes of CDBG funding from the City of Lake Elsinore, only Lake Elsinore residents will receive services. Regions: Southwest Riverside County Other: If this project benefits residents of more than one community orjurisdiction, have requests been submitted to those other entitlement jurisdictions? (i.e., City of Palm Springs, City of Moreno Valley, City of Riverside, etc.) YES Check ONLY the applicable category your application represents Public Service Other: (provide description) Upload photos of structure for rehabilitation /preservation (if applicable) No File Uploaded Respond to A & B ONLY if this application is for a public service project #CDBG 16- 170051 Page 6 Riverside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 EDA Email: tmmy@habitat4inlandvalley.org Document Generated: Monday, November 2nd 2015, 3:16 pin (A) Is this a NEW service provided by your agency? NO (B) If service is not new, will the existing public service activity level be substantially increased or improved? YES If applicable, upload the Project Activity Map: No File Uploaded #CDBG 16- 170051 7777P e 7 Riverside County Economic Development Agency Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 Email: tmmy@habitat4inlandvalley.org EDA Document Generated. Monday, November 2nd 2615, 3:16 pm IV. PROJECT NARRATIVE A. Provide a detailed Project Description . The description should only address or discuss the specific activities, services, or project that is to be assisted with CDBG funds. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity: Through the Critical Home Maintenance & Repairs Program, Habitat for Humanity Inland Valley is providing both major and minor home repair and maintenance services helping keep homes affordable and families, seniors and veterans secure. These repairs lessen the financial impact that unexpected, or needed maintenance takes on the household resources to keep homes affordable and low -cost. Habitat for Humanity IV serves those most at -risk for becoming homeless, particularly those with income between 50 -80% of theAMI as defined by HUD. Over 85% of our clients are senior and /or veterans. According to the National Law Center of Homeless and Poverty, 1/3 of the homeless population is made of families. Unfortunately, with the lack of affordable housing, rising costs of living and lagging incomes - many families are at risk of becoming homeless over one missed paycheck, an unexpected expense or a severe illness. Seniors and veterans living on fixed incomes also struggle to make housing affordable, and are often living in poverty. When assistance can be given, it often makes the difference. We are not alone in the solutions for homelessness prevention, but our program does help one individual at a time stay in their home and keep it affordable. In addition, it helps reduce blight and increase visual appeal of aging inland communities - helping to raise property values and create a sense of investment into neighborhoods. Examples of types of projects include minor projects such as landscaping, replacing broken windows, exterior painting, wheelchair access and fence repair many times as a result of HOA violations. Larger, more critical projects include roof repair, furnace and /or AC installation and whole house fan installation. Often times these projects are left undone, creating blight and unaffordable living conditions for families. Through our program homeowners have the benefit of receiving these services at no charge, accomplished in part through volunteer labor. B. Provide a detailed description of the proposed use of the CDBG funds only (e.g. client scholarships, purchase of specific equipment, rent, supplies, utilities, salaries, etc.): CDBG funds will be used in part with volunteer labor to serve low to moderate income homeowners. With volunteer labor, our efforts and resources go farther and can reach more residents. CDBG funds will be used to provide skilled labor, local subcontractors, construction materials for repairs and maintenance projects, transportation expenses related to projects and fees /permits required for projects. With El Nino concerns for the next year, we expect to see an increase in the number of roof repairs needed. With such costly repairs, we anticipate serving a lower number of individuals, but those served will be met with significant projects. C. What are the goals and objectives of the project, service, or activity? How will you measure and evaluate the success of the project to meet these goals and objectives (measures should be qualitative)? Through this project, our goal is to serve between 20 -30 individuals. In this current CDBG year, we served less individuals than expected for two reasons. First, many of those seeking services were senior citizens, with fewer individuals per household. Second, we provided more critical repairs which were more complicated and expensive. Without CDBG funds, families served would not have been able to have these much - needed repairs done. We will measure and evaluate our success based upon services rendered and the number of clients served. We utilize a client database system which helps us track each client, types of services #CDBG 16- 170051 Page 8 Riverside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 EDA Email: tmmy@habitat4inlandvalley.org Document Generated: Monday, November 2nd 2015, 3:16 pm rendered, and detailed costs so that we can understand what our community really needs and how we can best deliver those services. Because of our client management tracking software and accounting practices, we will know when we reach our goal of serving 20 -30 individuals with these services. We expect the majority of our clients will be seniors and /or veterans. D. Please identify the project milestones using an Estimated Timeline for Project Implementation: Serve 20 -30 individuals with home maintenance or home repair projects between July 1, 2016 -June 30, 2017. #CDBG 16- 170051 Paqe 9 Riverside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 Email: tmmy@habitat4inlandvalley.org Document Generated: Monday, November 2nd 2015, 3:16 pm V. PROJECT BENEFIT A. Indicate the number of people or households that will directly benefit from your proposal using CDBG funds: (NOTE: This is based on the expected number of clients to be served if the County funds your project for the requested amount.) 30 B. Indicate the number of unduplicated clients that will be served (An unduplicated client is counted only once, no matter how many direct services the client receives during a funding year): 30 C. Length of proposed CDBG- funded activities or service (weeks, months, year): 52 weeks D. Service will be provided to (check one or more): MEN WOMEN CHILDREN FAMILIES SENIORS SEVERELY DISABLED ADULTS MIGRANT FARM WORKERS HOMELESS Range of children's age (if applicable): 0 -18 If services are provide to Homeless persons, please indicate the number of beds at facility: E. What methods will be used for community involvement to assure that all who might benefit from the project are provided an opportunity to participate? This program will be advertised through our website, fliers and our outreach campaigns. Oftentimes we will identify and target neighborhoods where blight and low- income dictates living conditions and canvass the neighborhood with fliers. F. What evidence is there of a long -term commitment to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? Habitat has been providing similar services since 2005, with minor home repair projects and since 2013 with major home repair projects. Due to the success and the increased need within our community, we have expanded the concept to serve at an increased capacity. Since 1991, we have been committed to protecting, developing and preserving home affordability. #CDBG 16- 170051 Page 10 Riverside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 EDA Email: tmmy@habitat4inlandvalley.org Document Generated: Monday, November 2nd 2015, 3:16 pm VI. NATIONAL OBJECTIVE All CDBG- funded activities must meet at least one of the five National Objectives of the CDBG program. Indicate the category of National Objective to be met by your activity: CATEGORY 1: Benefit to low- moderate income persons (must be documented). Please choose either subcategory A or B: A. Limited Clientele: The project serves clientele that will provide documentation of their family size, income, and ethnicity. Identify the procedure you currently have in place to document that at least 51% of the clientele you serve are low- moderate income persons. B. Clientele presumed to be principally low- and moderate - income persons: The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client (s) that they fall into one of the following presumed categories. Presumed Categories: Abused children Battered spouses Elderly persons Severely disabled adults Migrant Farm workers Persons living with AIDS Homeless persons Illiterate adults Describe the clientele above (sections A and B) to be served by this activity: Clients must be making less than 80% of the median income in Riverside County, as determined by HUD guidelines. Income verification and residency is required, through a client intake process, to participate in the program. Discuss how this project directly benefits low- and moderate- income residents: 100% of our clients have incomes lower than 80% of the AMI. Those who we serve include those who are surviving paycheck to paycheck, disabled veterans, and seniors struggling with the basic necessities of life and cannot afford extensive repairs and maintenance to their homes. We provide a hand -up not a hand -out to assist homeowners in the upkeep of maintenance and more home repairs. This programs help families stay in their homes and concentrate on providing a stable home environment. CATEGORY 2: Area Benefit - The project or facility serves, or is available to, ALL persons located within an area where at least 51% of the residents are low /moderate- income. Please note: EDA is currently using the 2010 Census data and guidance from the U.S. Department of Housing and Urban Development. Census data is used for determining eligibility of low- and moderate - income area benefit CDBG projects. Enter or copy and paste Census Tract and block group numbers: #CDBG 16- 170051 Page 11 Riverside County Economic Development Agency Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 Email: tammy@habitat4inlandvalley.org EDA Document Generated: Monday, November 2nd 2015, 3:16 pm Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) No File Uploaded Total population in Census Tract(s) / block group(s): Total percentage of low- moderate population in Census TraGt(S) / block group(s): CATEGORY 3: Prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified (and County- designated) slum and blighted area. Is the proposed project located in an area with determinable indications of slum and blight? Project Benefit, Category 3. Slum Blight Documentation (Maps, Photos, News Stories, Reports, etc.) (Attach if applicable) No File Uploaded Provide the percentage of Deteriorated Buildings /Qualified Properties: Slum /Blight Designation Year: Public Improvement Type and Condition: Describe the Boundaries of the Slum /Blight area(s): CATEGORY 4: Activities undertaken to create or retain permanent jobs, at least 51% of which will be made available to or held by low /moderate- income persons. Proposed Job Creation /Retention: Total Jobs Expected to Create: Total Jobs Expected to Retain: CATEGORY 5: Activities that provide assistance to micro - enterprise owners /developers who are low /moderate- income: Proposed Assistance to Businesses: New Businesses expected to assist: Existing Businesses expected to assist: Enter Total Businesses expected to assist: #CDBG 16- 170051 Pa e 12 Riverside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 Email: tmmy@habitat4inlandvalley.org EDA Document Generated: Monday, November 2nd 2015, 3:16 pm VII. FINANCIAL INFORMATION Personnel Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Salaries & Wages 34,500 15,000 Fringe Benefits 91660 35150 Consultants & Contract Services 27,500 20,450 SubTotals: 71,660 38,600 Non - Personnel Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Space Costs 3,000 900 Rental, Lease or Purchase of Equipment 2,500 11500 Consumable Supplies 12,250 5,000 Travel 31000 11500 Telephone 900 500 Utilities 0 0 Other Costs 0 0 Marketing /perm its 3,000 11000 Volunteer t- shirts, lunches 71040 1,000 SubTotals: 31,690 11,400 Other Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Architectural /Engineering Design 0 0 Acquisition of Real Property 0 0 Construction /Rehabilitation 0 0 Indirect Costs 0 0 Other 0 0 SubTotals: 0 0 Grand Totals: 103,350 503000 #CDBG 16- 170051 Pa e 13 qq Riverside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 Email: tmmy@habitat4inlandvalley.org MA Document Generated: Monday, November 2nd 2015, 3:16 mn Agency Custom Budget Upload OPTIONAL- Upload your Agency Custom Budget: Provide total Budget information and distribution of CDBG funds in the proposed budget No File Uploaded #CDBG 16- 170051 Page 14 Riverside County Economic Development Agency: Primary Contact Mrs. Tammy Marine Phone (951) 296 3362 EDA Email tmmy@habitat4inlandvalley.org Document Generated: Monday, November 2nd 2015, 3:16 rm LEVERAGING List other funding sources and amounts (commitments or applications) which will assist in the implementation of this activity. Current and pending evidence of leveraging commitments/ applications must be submitted with application. Federal: Federal: State /Local: Private: United Way Inland Valley, $15,000 Weingart Foundation, $100,000 (general operating support) Fees: Donations: Other: C. What type of long -term financial commitment is there to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? Habitat has been providing similar services since 2005, with minor home repair projects. We have collaborations and partnerships with other agencies and organizations for in -kind donations and volunteer labor. We are also planning ahead for an anticipated increased need for roof repairs as a result of an expected difficult El Nino weather pattern. We will seek additional funding for these repairs to serve that need. D. Provide a summary by line item of your organization's previous year's income and expense statement (Attachment VI -B, Exhibits 1, 2, etc.): Please see attached audit from June 2014, OR Upload Income and Expense Statement: Audit June 2014.pdf Upload Leveraging (Evidence of Commitment): Leveraging Evidence.pdf E. Was this project or activity previously funded with CDBG? YES If yes, when? 2014 -7 -1 F. Is this activity a continuation of a previously funded (CDBG) project? YES If yes, explain #CDBG 15- 170051 Page 15 Riverside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 EDA Email: tmmy@habitat4inlandvalley.org Document Generated: Monday, November 2nd 2015, 3:16 pm Poverty and struggling homeowners continue needing assistance with affordability. #CDBG 16- 170051 Page 16 Riverside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 Email: tammy@habitat4inlandvalley.org EDA Document Generated: Monday, November 2nd 2015, 3:16 pm VIII. MANAGEMENT CAPACITY A. Describe your organization's experience in managing and operating project or activities funded with CDBG or other Federal funds: Habitat for Humanity Inland Valley has been very successful with managing federal funds through the Neighborhood Stabilization Program (NSP) and through CDBG funds awarded in the amounts of over $3.2 million dollars. B. Describe your organization's written and adopted management systems (i.e., policies and procedures) including personnel, procurement, property management, record keeping, financial management, etc.? Habitat for Humanity Inland Valley has board - adopted management systems in place to ensure efficient and accountable business practices including those for personnel, volunteer management, property management, site management, project management, financial responsibility and procurement. Upload Management Capacity (Detailed organizational chart): HFHIV Org Chart 10- 2015.pdf C. Please provide the names and qualifications of the person(s) that will be primarily responsible for the implementation and completion of the proposed project: Tammy Marine, Executive Director, will be primarily responsible for the implementation and completion of this project. Mary Stein, Programs /Accounting Manager will assist. With over 24 years in the non - profit sector, Tammy has served as the Executive Director since 2005. Under her direction, the affiliate has negotiated and received over $3.2 million in federal funds that were directly invested into the community. In addition, the agency has undergone tremendous growth. #CDBG 16- 170051 Page 17 Riverside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 Email: tmmy@habitat4inlandvalley.org EDA Document Generated: Monday, November 2nd 2015, 3:16 pm APPLICATION CERTIFICATION APPLICATION CERTIFICATON Undersigned hereby certifies that (check box after reading each statement and digitally sign the document): Applicant Checklist 1. The information contained in the project application is complete and accurate. 2. The applicant agrees to comply with all Federal and County policies and requirements imposed upon the project or activity funded by the CDBG program. 3. The applicant acknowledges that the Federal assistance made available through the CDBG program funding will not be used to substantially reduce prior levels of local, (NON -CDBG) financial support for community development activities. 4. The applicant fully understands that any facility built or equipment purchased with CDBG funds shall be maintained and /or operated for the approved use throughout its economic life, pursuant to CDBG regulation. 5. If CDBG funds are approved, the applicant acknowledges that sufficient non -CDBG funds are available or will be available to complete the project as described within a reasonable timeframe. 6. On behalf of the applying organization, I have obtained authorization to submit this application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and /or written Board Approval signed by the Board President). Enter Name and Title of Authorized Representative: Tammy Marine DATE: 2015 -10 -28 #CDBG 16- 170051 Page 18 Riverside County Economic Development Agency: Primary Contact: Mrs. Tammy Marine Phone: (951) 296 -3362 EDA Email: tmmy@habitat4inlandvalley.org Document Generated: Monday, November 2nd 2015, 3:16 pm Applicant's Check -list The following required documents listed below have been attached. Any missing documentation to the application will be cause for the application to be reviewed as INELIGIBLE. 1. City Council Members /Board of Directors 2. Articles of Incorporation and Bylaws 7. Leveraging (Current evidence of commitment) 8. Income and Expense Statement 9. Management Capacity (Detailed organizational chart) 10. City Council /Board Written Authorization approving submission of application (below) Please Upload City Council or Board Approval Here: Board Authorization 2016 -2017. pdf #CDBG 16- 170051 Pa e 19 Riverside County Economic Development Agency: Primary Contact Mrs. Tammy Marine Phone: (951) 296 -3362 EDA Email tmmy @habitat4inlandvalley.org Document Generated: Monday, November 2nd 2015, 3:16 pm Application Feedback #CDBG 16- 170051 Page 20 ARTICLES OF INCORPORATION �i OF HABITAT FOR HUMANITY INLAND VALLEY, INC. I. NAME FEB 2 t " T'7771;1717=7=07, 170 The name of.the corporation is HABITAT FOR HUMANITY INLAND VALLEY, INC. II. PURPOSES This corporation is a nonprofit public benefit corporation and is not.organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for publid and charitable purposes. The public and charitable purposes of the corporation are: (a) To witness to and implement the Gospel of Jesus Christ in California and throughout the United States and the world by working with economically disadvantaged people to help them create a better human habitat in which to live and work; (b) To cooperate with other charitable organizations, through grants and otherwise•, which are working to develop a 4 better human habitat for economically disadvantaged people; (c) To communicate the Gospel of Jesus Christ by means of the spoken and written word; (d) To receive, maintain, and accept as assets of the corporation, any property, whether real, personal, or mixed, by way of gift, bequest, devise, or purchase from any person, firm, trust, or corporation, to be held, administered, and disposed of exclusively for charitable, religious, educational, and scientific purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, as amended, and in accordance with and pursuant to the provisions of these Articles of Incorporation; but no gift, bequest, devise, or purchase of any such property shall be received or made and accepted if it is conditioned or limited in such manner as shall.require the disposition of income or principal to any organization other than a "charitable organization" or for any purposes other than a "charitable purpose" which would jeopardize the status of the Corporation as an entity exempt from federal income tax pursuant to the relevant provisions of the Internal Revenue Code, as amended; and (e) To exclusively promote and carry on any other religious, charitable, or educational purposes and activities for which corporations may be organized and operated under the relevant provisions of the Internal Revenue Code, as amended, and under the.Ca.lifornia Nonprofit Corporation Code. III. INITIAL AGENT FOR SERVICE OF PROCESS The name of the initial agent of the corporation for service of process is DENNIS KIM QUON whose complete business address is 117 South Main street, Suite 203, Lake Elsinore, California 923304 1V. (a) This corporation is organized and operated exclusively for charitable purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code. „(b) No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise, attempting to influence legislation, and the corporation shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office. V. (a) No part of the net earnings of the Corporation shall inure to the benefit of, or be distributable to its members, trustees, directors, officers, or other private persons, except that the Corporation shall be authorized and empowered to pay reasonable compensations for services rendered and to make, payments-and-distributions in furtherance of the purposes set forth in these Articles of Incorporation. (b) Anything contained in these Articles of Incorporation to any contrary notwithstanding, the Corproation shall not carry on or otherwise engage in any activities not permitted to be carried on or engaged in by (i) a corporation exempt from federal income tax under Section 501(c)(3) of the internal Revenue Code, as amended, or any corresponding section of any future tax code; (ii) a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code,.as amended, or any corresponding section of any future tax code; or (iii) a corporation organized and existing under the California Nonprofit Corporation Code. (c) In the event of the dissolution and liquidation of this Corporation, to the extent allowed or permitted under applicable laws, the property and assets of the Corporation shall be, as determined by the Board of Directors, distributed to or sold and the proceeds of such sales distributed to (i) Habitat for Humanity International, Inc., a Georgia Nonprofit Corporation and a corporation exempt from taxation under Section 501(c)(3) of the internal Revenue Code, as amended,,or (ii) any other organization(s) organized and operating for the same purposes for which the Corporation is organized and operating or any organization(s), foundation(s), fund(s), or corporation(s) organized and operating exclusively for religious, charitable, -2- - scientific, -or educational, or- other- purposes - permitted -by section 501(c)(3) of the Internal Revenue Code, as amended, 'all of which such organizations, foundations, funds, or corporations shall, be exempt under section 501(c)(3) of the Internal Revenue Code, as amended. In the event that any assets are not disposed of in accordance with the provisions of these Articles of Incorporation or that the Corporation shall fail to act within a reasonable time in the manner provided in these Articles of Incorporation, the Court of Riverside County shall, upon application of one or more persons having a real interest in the Corporation or its assets, make such distribution(s) as provided in these Articles of Incorporation. Dated: DENNIS KIM QUON, Incorporator I hereby declare that I am the person who executed the foregoing Articles of Incorporation, which execution is my act and deed. ' � 1� DENNIS KIM QUON, Incorporator �r \ �1 M `y°1 Bylaws of Habitat for Humanity Inland Valley, Inc. Revision 1 — Approved by the Board of Directors January 15, 2009 Article I - Name, Form of Oganzzation, and Purposes 1.1 Name. The name of this California Corporation is Habitat for Humanity Inland Valley, Inc. 1.2 Nonprofit and tax exempt status The corporation is organized as a nonprofit corporation under the California Nonprofit Corporation Law and as a tax exempt organization under Section 501 (c)(3) of the Internal Revenue Code, as amended. 1.3 No Members The corporation will have no members. 1.4 Purposes The corporation is an ecumenical Christian housing ministry organized for the following purposes: 1.4.1 To work with economically disadvantaged people to help them create a better human habitat in which to live and work. 1.4.2 To cooperate with other charitable organizations, through grants and otherwise, which are working to develop a better human habitat for economically disadvantaged people. 1.4.3 To build and /or rehabilitate low -cost homes or apartments and sell such housing at no interest and at no profit. 1.4.4 To provide minor repair and cleanup services to other low- income, senior, or disabled homeowners as deemed appropriate by the board of directors. 1.4.5 To develop a sense of community involvement among the people involved in Habitat work. 1.4.6 To encourage the growth of small industries and creation of new jobs for the economically disadvantaged. 1.4.7 To engage in fundraising and other activities to accomplish the above. Bylaws of Habitat for Humanity Inland Valley, Inc. Page 2 of 17 Revision 1- Approved by the Board of Directors January 15, 2009 ` . 1.4.8 To share a minimum of ten percent (10 %) of the corporation's general income with Habitat for Humanity International to help fund sponsored projects in developing countries. Note: This 10% share will not include funds restricted by the.donors to be used for specific programs. 1.4.9 To receive, maintain, and accept as assets of the corporation, any property, whether real, personal, or mixed, by way of gift, bequest, devise or purchase from any person, firm, trust, or corporation, to be held, administered, and disposed of exclusively for charitable, religious, educational, and scientific purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, as amended, and in accordance with and pursuant to the provisions of these articles of incorporation; but no gift, bequest, devise or purchase of any such property will be received or made and accepted if it is conditioned or limited in such manner as will require the disposition of income or principal to any organization other than a charitable organization or for any purposes of the charitable purposes which would jeopardize the status of the corporation as air entity exempt from federal income tax pursuant to the relevant provisions of the Internal Revenue Code, as amended. I A.10 To promote and carry on any other religious, charitable, or educational purposes and activities for which corporations may be organized and operated under the relevant provisions of the Internal Revenue Code, as amended under the California Nonprofit Corporation Code. 2.1 Principal office Article H — Offices The principal office of the corporation will be located in Temecula, California at the address designated in the most recent annual report filed with the California Secretary of State. The corporation will maintain at its principal office a copy of the corporate records specified in Section 7.5 of Article VII. 2.2 Registered office and agent The registered office of the corporation required by law to be maintained in the state of California may, but need not be identical with the principal office. The corporation will maintain a registered agent whose office is identical with the registered office. The corporation may change its registered office or registered agent from time to time in the manner required by law. 2.3 Other offices The corporation may have offices at such other places within the state of California as the board of directors from time to time may determine, or as the affairs of the corporation may require. Revision 1- Approved by the Board of Directors January 15, 2009 Article M —Board of Directors 3.1 General powers and authority of the board All corporate powers shall be exercised by or under the authority of, and the affairs of the corporation managed under the direction of the board of directors. 3.2 Number, term, and qualifications The authorized number of directors of the corporation will be not less than twelve (12) nor more than twenty -four (24), as a majority of the board of directors will determine from time to time. Each director may serve for a term of four (4) years and until his or her successor is elected and qualified or until such director's earlier death, resignation, incapacity to serve, or removal. Directors must be individual residents of the state of California. A duly elected and qualified director may serve no more than eight (8) consecutive years but may be elected again after a one -year interval. Under extraordinary circumstances, the board of directors may make a temporary exception to the eight -year term limit requirement. 3.3 Election of directors Except as provided in Section 3.6 below relating to vacancies, directors will be elected by the board of directors at a meeting of the board of directors, or by a special vote conducted by the Board Secretary. Those persons who receive a plurality of the votes cast by the board of directors will be deemed to have been elected. If any director then holding office so demands, the election of directors will be by secret ballot. 3.4 Resignation of directors A director may resign by notifying the board of directors, president, secretary, or executive director of the corporation. A resignation is effective when the notice is received unless the notice species a later effective date. If a resignation is made effective at a later date, the board of directors may fill the pending vacancy before the effective date if the board provides that the successor does not take office until the effective date. 3.5 Removal of directors A director may be removed without cause by the vote of two- thirds (2/3) of the directors then in office. In addition, a director will be removed for failing to attend at least 50 % of the regular meetings of the board of directors over a one -year period, as certified to the board of directors by the corporation's secretary. An exception to this requirement may be made by the board president in the case of a director experiencing a significant, unusual, pressing need such as illness or emergency requiring the director to take a temporary leave of absence from attendance at board meetings. C Bylaws of Habitat for Humanity Inland Valley, Inc. Revision 1- Approved by the Board of Directors January 15, 2009 3.6 Vacancies All vacancies shall be filled by the board of directors. Page 4 of 17 A director elected to fill a vacancy will hold office until the next annual meeting of the board of directors, if the board so provides at the time the vacancy if filled, or until the end of the unexpired term that such director is filling, or until such director's death, resignation, removal or disqualification, or until such director's successor is elected and qualifies. 3.7 President and Vice President The president of the corporation will serve as the chairperson of the board of directors and will preside at all meetings of the board of directors and perform other duties as may be prescribed from time to time by the board. The vice president will serve as vice chairperson of the board of directors, and in the absence of the president, or in the event of death, inability or refusal to act of the president, will preside at all meetings of the board. 3.8 No compensation The board of directors will not permit compensation of directors for their services as such. Article IV — Meetings of Directors \ 4.1 Place of meetings Meetings of the board of directors will be held in Temecula, California at such place as the board of directors may determine, or if the board does not set the location, by the chairman of the board. 4.2 Annual meeting The annual meeting of the board of directors, for the purpose of electing directors, appointing officers, approving a budget for the year, and transacting other business, will be held in May or at such other time as the board of directors may determine. 4.3 Regular meetings Additional regular meeting of the board of directors will be held on the third Thursday of each month or at such other time as the board of directors may determine. 4.4 Special meetings Special meetings of the board of directors may be called by or at the request of the president or twenty percent (201 /o) of the directors then in office. Such meetings will be held in Temecula, California or at such place the chairman of the board will determine. Bylaws of Habitat for Humanity Inland Valley, Inc. Page 5 of 17 Revision 1- Approved by the Board of Directors January 15, 2009 4.5 Notice of meetings Regular meetings of the board of directors may be held without notice if the date, time and place of the meeting previously have been fixed by the board. Otherwise, regular meetings must be preceded by at least two (2) days' notice to each director of date, time and place, but not the purpose, of the meeting. Special meetings of the board of directors must be preceded by at least two (2) days' notice to each director of the date, time, place and purpose of the meeting. Notice required by the foregoing provisions may be given by any usual means of communication and may be oral or written. However, any board action to remove a director or to approve a matter that would require approval by the members if the corporation had members, will not be valid unless each director is given at least seven (7) days' written notice that the matter will be voted upon at a directors' meeting or unless notice is waived pursuant to Section 4.6 below. Oral notice or electronic notice is effective when communicated, if communicated in a clear and comprehensible manner and is actually received by the director. Written notice, if in a comprehensible form, is effective at the earliest of one of the following: .4.5.1 When received 4.5.2 Five (5) days after its deposit in the United States mail, as evidenced by the postmark, if mailed correctly by certified mail, return receipt requested, and the receipt is signed by or on behalf of the addressee 4.5.3 Thirty (3 0) days after its deposit in the United States mail, as evidenced by the postmark, if mailed correctly addressed and with other than first class, registered or certified postage fixed Written notice is correctly addressed to a director if addressed to the director's address shown in the corporation's current list of directors. 4.6 Waiver of notice A director may at any time waive any notice required by law or these bylaws. Except as hereinafter provided in this section, the waiver must be in writing, signed by the director entitled to the notice, and filed with the minutes or the corporate records. A director's attendance at or participation in a meeting waives any required notice of the meeting unless the director upon arriving at the meeting or prior to the vote on a matter not noticed in conformity with law or these bylaws objects to lack of notice and does not thereafter vote for or assent to the objected to action. Bylaws of Habitat for Humanity Inland Valley, Inc. Page 6 of 17 Revision 1- Approved by the Board of Directors January 15, 2009 4.7 Quorum i A quorum of the board of directors consists of a majority of the directors in office immediately before a meeting begins; provided that in no event will a quorum consist of fewer than two (2) directors. 4.8 Manner of acting If a quorum is present when a vote is taken, the affirmative vote of a majority of directors present is the act of the board of directors, unless the vote of a greater number of directors is required by law or these bylaws. 4.9 Presumption of assent A director of the corporation who is present at a meeting of the board of directors or a committee of the board of directors when corporate action is taken is deemed to have assented to the action taken unless: 4.9.1 Such director objects at the beginning of the meeting (or promptly upon arrival) to holding or transacting business at the meeting. 4.9.2 Such director's dissent or abstention from the action taken is entered in the minutes of the meeting. 4.9.3 Such director delivers written notice of dissent or abstention to the presiding officer of the meeting before adjournment or to the corporation immediately after adjournment of the meeting. The right of dissent or abstention is not available to a director who votes in favor of the action taken. 4.10 Meeting via communications equipment The board of directors may permit any or all directors to participate in a regular or special meeting by, or conduct the meeting through the use of, any means of communication by which all directors participating may simultaneously hear each other during the meeting. A director participating in a meeting by this means is deemed to be present in person at the meeting. 4.11 Action without meeting Action required or permitted by law or these bylaws to be taken at a meeting of the board of directors may be taken without a meeting if the action is taken by all of the duly elected and qualified directors of the corporation The action must be evidenced by one or more written consents describing the action taken, signed by each director and included in the minutes filed with the corporate records reflecting the action taken. C Bylaws of Habitat for Humanity Inland Valley, Inc. Page 7 of 17 Revision 1- Approved by the Board of Directors January 15, 2009 Action taken under this section is effective when the last director signs the consent, unless the consent specifies a different effective date. A consent signed under this section thus has the effect of a meeting vote and may be described as such in any document. 4.12 Director conflict of interest transactions 4.12.1 A conflict of interest transaction is a transaction with the corporation in which a director of the corporation has a direct or indirect financial interest. For purposes of this section, a director has an indirect financial interest in a transaction if: (a) Another entity in which a director has a material financial interest or in which the director is a general partner is a party to the transaction. -OR- (b) Another entity of which the director is a director, officer, or trustee is party to the transaction. A conflict of interest transaction is not voidable on the basis for imposing liability on the director if the transaction was fair at the time it was entered into or is approved in advance as hereinafter provided. 4.12.2 A transaction in which a director has a conflict of interest may be approved in advance by a vote of the board of directors or a committee of the board if: (a) The material facts of the transaction and the directors' interest are disclosed or known to the board of committee of the board. -AND- (b) The directors approving the transaction in good faith reasonably believe that the transaction is fair to the corporation. For the purposes of this section, a conflict of interest transaction is approved if it receives the affirmative vote of a majority of the directors on the board or on the committee, who have no direct or indirect interest in the transaction, but a transaction may not be approved under this section by a single director. If a majority of the directors on the board who have neither direct nor indirect interest in the transaction vote to approve the transaction, a quorum is present for the purpose of taking action under this section. The presence of or a vote cast by, a director with a direct or indirect interest in the transaction does not affect the validity of any action taken under this section if the transaction is otherwise approved as hereinabove provided. Article V — Officers 5.1 Number The officers of the corporation will consist of a president, vice president, secretary, treasurer, and such assistant secretaries, treasurer and other officers as are appointed by the board of directors from time to time. No more than one (1) of the four (4) principal offices may be held by the same person. Bylaws of Habitat for Humanity Inland Valley, Inc. Page 8 of 17 Revision 1- Approved by the Board of Directors January 15, 2009 5.2 Appointment and term The principal officers of the corporation will be appointed by the board of directors at its annual meeting. The nominating committee will present a slate of nominees for appointment. Nominations may also be made from the floor. All nominees for the four (4) principal offices (President, Vice President, Secretary, and Treasurer) must be members of the board of directors. Each officer will hold office for a period of one (1) year, or until such officer's death, resignation, or removal, or until such officer's successor is elected and qualifies. Principal officers appointed at the annual meeting will assume their positions on July 1 and serve through June 30 of the following year. The principal officers may not be appointed to serve for more than three (3) successive terms. The board of directors may appoint assistant secretaries, assistant treasurers and other officers at such time or times as the need may arise. A vacancy occurring in a position of officer of the. corporation may be filled at any time by the board of directors. The term of an officer elected to fill a vacancy will expire at the end of the unexpired term that such officer is filling. 53 Resignation and removal An officer may resign at any time by notifying the corporation. A resignation is effective when the notice is effective unless the notice specifies a future effective date. If a resignation is made effective at a future effective date, and the board of directors accepts the future effective date, the board of directors may fill the pending vacancy before the effective date if the board provides that the successor does not take office until the effective date. The board of directors may remove any officer at any time with or without cause. 5.4 Contract rights of officers The appointment of an officer does not itself create contract rights. An officer's removal does not affect the officer's contract rights, if any, with the corporation. 5.5 President The president is the chief executive officer of the corporation and, subject to the control of the board of directors, supervises and controls management of the corporation in accordance with these bylaws. The president may sign, with the secretary or any other proper officer of the corporation so authorized by the board of directors, any deeds, leases, mortgages, bonds, contracts, or other instruments which lawfully may be executed on behalf of the corporation, except where signing and execution thereof expressly is delegated by the board of directors to some other officer or agent of the corporation, or where required by law to be otherwise signed and executed. Bylaws of Habitat for Humanity Inland Valley, Inc. Page 9 of 17 Revision 1- Approved by the Board of Directors January 15, 2009 The president serves as the chairperson of the board of directors and presides at all meetings of the board of directors. The president performs, in general, all duties incident to the office of president and such other duties as may be prescribed from time to time by the board of directors. 5.6 Vice president In absence of the president, or in the death, inability, or refusal to act of the president, the vice president, unless otherwise determined by the board of directors, performs the duties of the president and, when so acting, has all the powers of and is subject to all the restrictions upon the president. The vice president serves as vice chairperson of the board of directors and, in the absence of the president, or in the event of the death, inability, or refusal to act of the president, presides at all meetings of the board. The vice president performs such other duties as may be assigned from time to time by the president or the board of directors. 5.7 Secretary The duties of the secretary include: 5.7.1 Preparing or overseeing preparation of minutes of all meetings of the board of directors and the executive committee 5.7.2 Authenticating records of the corporation when requested to do so 5.7.3 Giving notices required by law and by these bylaws 5.7.4 Having general charge of the corporate books and records and of the corporate seal, and affixing the corporate seal to any lawfully executed instrument requiring it 5.7.5 Signing such instruments as may require signature 53.6 Causing such corporate reports as may be required by state law to be prepared and filed in a timely manner 5.7.7 Performing all duties incident to the office of secretary and such other duties as may be assigned from time to time by the president or the board of directors 5.8 Assistant secretaries The assistant secretaries perform duties that may be assigned to them by the secretary, the president, or the board of directors. In the absence of the secretary or in the event of death, inability, or refusal to act by the secretary, the assistant secretaries, in the order of their length of service as assistant secretaries, unless otherwise determined by the board of directors, perform the duties of the secretary and, when so acting, have all the powers of and are subject to all the restrictions upon the secretary. Bylaws of Habitat for Humanity Wand Valley, Inc. Page 10 of 17 Revision 1- Approved by the Board of Directors January 15, 2009 5.9 Treasurer The duties of the treasurer include: 5.9.1 Overseeing custody of all funds and securities belonging to the corporation including receipt, deposit or disbursement of the same under the direction of the board of directors 5.9.2 Overseeing full and accurate accounting of the finances of the corporation in books especially provided for that purpose 5.9.3 Causing such returns, reports and /or schedules as may be required by the Internal Revenue Service and the state taxing authorities to be prepared and filed in a timely manner 5.9.4 Causing a true balance sheet (statement of the assets, liabilities and fund balance) of the corporation at the close of each fiscal year and true statements of activity (support & revenue, expenses, and changes in fmrd balance), functional expenses, and cash flows for such fiscal year, all in reasonable detail, to be prepared and submitted to the board of directors 5.9.5 Performing all duties incident to the office of treasurer and such other duties as may be . assigned £rom time to time by the president or the board of directors 5.10 Assistant treasurers Assistant treasurers perform duties that may be assigned to them by the treasurer, the president, or the board of directors. In the absence of the treasurer or in the event of death, inability, or refusal to act of the treasurer, the assistant treasurers, in the order of their length of service as assistant treasurers, unless otherwise determined by the board of directors, perform the duties of the treasurer and, when so acting, have all the powers of and are subject to all the restrictions upon the treasurer. 5.11 No compensation The principal and assistant officers of the corporation described in the foregoing sections will not be compensated for their services as such. 5.12 Executive director The board of directors may appoint an executive director, who serves as the chief operating officer of the corporation and, subject to the control of the board of directors, has overall responsibility for the routine management of the affairs of the corporation. The board of directors approves compensation and benefits for the executive director. The executive director may not be elected to serve on the board of directors. Bylaws of Habitat for Humanity Inland Valley, Inc. Page 11 of 17 Revision 1- Approved by the Board of Directors January 15, 2009 The executive director reports to the board of directors and works closely with the president of / the corporation. Duties of the executive director include: 5.12.1 Managing day -to -day operations of the corporation 5.12.2 Coordinating the activities of the operating committees 5.12.3 Representing the corporation in the community 5.12.4 Overseeing the building projects of the corporation 5.12.5 Supervising the administrative functions of the corporation 5.12.6 Performing such other duties as may be assigned from time to time by the president or the board of directors Article VI— Committees 6.1 Board committees in general The board of directors may create one or more committees of the board, in addition to the executive committee established by these bylaws. Committees of the board will be composed solely of individuals currently serving as duly elected and qualified directors of the corporation. Each committee of the board will have two or more directors, who will be appointed by and serve at the pleasure of the board. The creation of a committee of the board and appointment of members to it must be approved by a majority of all the directors in office when the action is taken. The provisions of Article IV of these bylaws, which govern meetings of the board of directors, will apply to committees of the board and their members as well, except that no committee of the board will be required to have an annual meeting or scheduled regular meetings. To the extent specified or authorized by the board of directors or in these bylaws, each committee of the board may exercise the authority of the board. However, a committee of the board may not: • Authorize distributions of cash, property, or other assets. • Approve or recommend dissolution, merger or the sale, pledge or transfer of all or substantially all of the corporation's assets. • Elect, appoint or remove directors or fill vacancies on the board or on any committee of the board. • Adopt, amend, or repeal the articles of incorporation or any bylaws. Bylaws of Habitat for Humanity Inland Valley, Inc. Page 12 of 17 Revision 1- Approved by the Board of Directors January 15, 2009 6.2 Executive committee The executive committee, which is a committee of the board, consists of the four principal officers of the corporation, the past president, and the executive director. The president serves as the chairperson of the executive committee and presides at all of its meetings. Except to the extent. prohibited or limited by Section 6.1 above or by resolution of the board of directors, the executive committee may exercise the authority of the board of directors at such times as the board is not in session. In addition, the executive committee will perform the functions described below. 6.2.1 Finance and budget functions: • Overseeing the implementation and administration of policies and procedures for handling and accounting for the finances of the corporation. ■ Preparing an annual revenue and expense budget for submission to the full board of directors. ■ Working closely with the fundraising committee to coordinate development of the resources needed to meet the revenue goals of the budget. • Monitoring the implementation of the budget. Making recommendations when necessary to the board of directors regarding adjustments to the budget. 6.2.2 Human resources functions Overseeing implementation and administration of policies and procedures relating to volunteers and employees, if any, of the corporation. 6.2.3 Strategic and long -range planning functions • Coordinating strategic and long -range planning activities Monitoring and evaluating the performance of the corporation with respect to the achievement of its mission, purposes and goals. 63 Nominating committee The nominating committee consists of at least five (5) members, all of whom are directors of the corporation. Committee members are confirmed by a vote of the board of directors at the annual meeting of the board. Nominating committee members serve for one year but can be appointed to successive terms. The current board president may not be a member of this committee. A vacancy on this committee may be filled by the board of directors at any time. Duties of the nominating committee include: • Identifying and recruiting prospective directors of the corporation. • Presenting a slate of nominees for election as directors at the annual meeting and throughout the year as vacancies arise. Bylaws of Habitat for Humanity Inland Valley, Inc. Page 13 of 17 Revision 1- Approved by the Board of Directors January 15, 2009 ® Presenting a slate of nominees for appointment as principal officers of the corporation. In addition, the nominating committee may make recommendations for chairpersons of the operating committees. 6.4 Non -board committees in general The board of directors may create one or more non -board committees, in addition to the operating committees established by these bylaws, and delegate non -board functions to such committees. Non -board committees may include both directors and individuals who are not directors of the corporation. Non -board committees may not exercise the authority of the board. 6.5 Operating committees Within thirty (30) days after the annual meeting each year, the president appoints chairpersons for current operating committees. The names of the chairpersons so appointed are submitted for ratification by the directors at the next meeting of the board of directors. A vacancy occurring in the position of an operating committee chairperson is filled in like manner, appointment by the president and ratification by the board of directors. The chairperson of each operating committee, in consultation with the president, appoints the members of the committee.. New members of the operating committees may be appointed at any time. Each director of the corporation is expected to serve on at least one (1) of the operating committees. Operating committee chairpersons are expected to attend the regular meeting of the board of directors for the purpose of reporting on the work of their committees, receiving direction and guidance from the board, and seeking approval of actions proposed by their committees which require board approval. The number /types of operating committees active at any given time will vary based on the existing needs/activities of the corporation. Additional committees may be created from time to time by the president or the board of directors. The operating committees perform the functions described below and such other functions as the board of directors may provide. 6.5.1 Family selection committee This committee is responsible for drafting and updating the selection criteria, recruiting applicants, screening applications, interviewing applicants, and recommending applicants to the board of directors for approval as prospective homeowners. Bylaws of Habitat for Humanity Inland Valley, Inc. Page 14 of 17 Revision 1- Approved by the Board of Directors January 15, 2009 6.5.2 Family support committee This committee is responsible for providing Habitat homeowners and prospective homeowners with a mutual support system, educational opportunities, and a foram for discussions pertaining to homeownership and maintenance, all for the purpose of helping families to break the poverty cycle and become independent. 6,5.3 Resource development This committee is responsible for coordinating the raising of funds needed to conduct the business of the corporation. The tasks to be coordinated by the committee, in partnership with the full board, includes fundraising campaigns, grant proposal writing, special fundraising events, and cultivation of major donors. 6.5.4 Church relations committee The church relations committee seeks to strengthen the support of the affiliate's work by gaining volunteers, prayer, and financial resources from all community churches. The church relations committee is the liaison between the affiliate and the faith community, facilitating communication and developing partnerships. 6.5.5 Site selection committee This committee is responsible for targeting the areas or areas of the community for projects. This includes investigating and researching the availability of property and i recommending property to the board of directors for acquisition. The committee works in conjunction with the building committee to evaluate the suitability of potential sites prior to acquisition. 6.5.6 Construction committee This committee is responsible for planning and implementing corporation construction projects. The tasks to be directed by this committee include developing or obtaining house plans, soliciting appropriate professional construction help when needed, developing lists of needed building materials and assisting the resource development committee in obtaining these, developing a building schedule and coordinating volunteers, and supervising construction. Article VII — General Provisions 7.1 Corporate seal The corporate seal will be in such form as the board of directors may from time to time determine. Bylaws of Habitat for Humanity Wand Valley, Inc. Page 15 of 17 Revision 1- Approved by the Board of Directors January 15, 2009 7.2 Amendments These bylaws may be amended or repealed and new bylaws may be adopted by the board of directors. The corporation will provide at least seven (7) days' written notice of any meeting of directors at which an amendment is to be approved, unless notice is waived pursuant to Section 4.6 above. The notice must state that the purpose, or one of the purposes, of the meeting is to consider a proposed amendment to the bylaws and contain or be accompanied by a copy or summary of the amendment or state the general nature of the amendment. Any amendment must be approved by two- thirds (2/3) of the directors in office at the time the amendment must be approved, and by at least a majority of the directors in office at the time the amendment is adopted. 7.3 Fiscal year This fiscal year of the corporation begins on July 1 and ends on June 30 of each year. 7.4 Financial reports The books of the corporation will be closed as of the end of each fiscal year and financial statements prepared and submitted to the board of directors. At the discretion of the board of directors, the corporation may engage an independent certified public accountant to audit or review the financial statements. 7.5 Corporate minutes and records The corporation will keep as permanent records minutes: • All meetings of its board of directors. • A record of all actions taken by the directors without a meeting. • A record of all actions taken by the executive committee and any other committees of the board of directors. The corporation will maintain its records in written form or in another form capable of conversion into written form within a reasonable time. The corporation will keep a copy of the following records at its principal office: • Its articles of incorporation or restated articles of incorporation and all amendments to them currently in effect. • Its bylaws or restated bylaws and all amendments to them currently in effect. • A list of the names and business or home addresses of its current directors and officers. • Its most recent annual report delivered to the secretary of state, as required by the California Nonprofit Corporation Code. T� Bylaws of Habitat for Humanity Inland Valley, Inc. Page 16 of 17 Revision 1- Approved by the Board of Directors January 15, 2009 The minutes and records described above will be made available for inspection by current directors of the corporation during normal business hours. In addition to the extent required by applicable law, the corporation will make available for inspection during regular business hours, copies of: • Any application filed with any letter or other document issued by the Internal Revenue Service with respect to the tax exempt status of the corporation • The annual returns tiled with the Internal Revenue Service for the three most recent years (to the extent the corporation is required to file such returns); provided that the names and addresses of contributors to the corporation may be kept confidential. 7.6 Investments The corporation has the right to retain all or any part of any securities or property acquired by it in whatever manner, and to invest and reinvest any funds held by it, according to the judgment of the board of directors without being restricted to the class of investments which a director or trustee is or may hereafter be permitted by law to make or any similar restriction; provided that no action shall be taken by or on behalf of the corporation if such action is a forbidden activity or would result in the denial of tax exempt status under Section 501(c)(3) of the Internal Revenue Code, as amended. 7.7 Checks and.drafts All checks, drafts or other orders for the payment of money issued in the name of the corporation will be signed by such officer or officers, agent or agents of the corporation and in such manner as will from time to time be determined by resolution of the board of directors provided that any check, draft or other order for the payment of an amount in excess of five hundred dollars ($500) will require two (2) authorized signatures. 7.8 Prohibited activities The corporation is organized as a nonprofit corporation exclusively for charitable, religious, educational and scientific purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code, as Amended. No part of the net earnings of the corporation will inure to the benefit of, or be distributable to its members, trustees, directors, officers, or other private persons, except that the corporation will be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in these bylaws. No substantial part of the activities of the corporation will be the carrying on of propaganda, or otherwise attempting to influence legislation. The corporation will not participate in or intervene in any political campaign on behalf of or in opposition to any candidate for public office. Anything contained in these bylaws to the contrary notwithstanding, the corporation will not carry on or otherwise engage in any activities not permitted to be carried on or engaged in by a corporation: Exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code, as amended, or any corresponding section of the future tax code. Bylaws of Habitat for Humanity Inland Valley, Inc. Page 17 of 17 Revision I - Approved by the Board of Directors January 15, 2009 ■ Contributions to which are deductible under Section 170(c)(2) of the hiternal Revenue code, as amended, or any corresponding section of any future tax code. Organized and existing under the California Nonprofit Corporation Code. 7.9 No loans to or guaranties for directors The corporation may not lend money to or guarantee the obligation of a director or officer of the corporation, but the fact that a loan or guarantee is made in violation of this section does not affect the borrower's liability on the loan. 7.10 Indemnification The corporation will indemnify a director who was wholly successful, on the merits or otherwise, in the defense of any proceeding to which the director was a party because he or she is or was a director of the corporation, against reasonable expenses actually incurred by the director in connection with the extant as a director. In addition, if an individual is made a party to a proceeding because the individual is or was a director, officer, employee or agent of the corporation, the board of directors may, to the extent permitted by law, authorize the corporation to advance expenses to such individual and/or indemnify such individual against liability incurred in the proceeding. October 15, 2013 The Board of Directors of Habitat for Humanity Inland Valley authorizes TammyMarine, Executive Director, to submit a Community Development Block Grant to the County of Riverside, the Cities of Lake Elsinore, Perris, Murrieta, Wildomar and the City of Temecula for 2016 -2017 Program Year.. In addition, the Board authorizes Tammy Marine to act on behalf of Habitat for Humanity Inland Valley in the matter of contracts, billings, contact and reporting. Date Title HABITAT FOR HUMANITY':: INLAND VALT EY, INC. AUDIT REPORT JUNE 30; 2014 Habitat for Humanity Inland Valley, Inc. Table of Contents June 30, 2014 Independent Audit Report Financial 5 tai temeirw Page(s) Statement of Financial Condition 2 Statement of Activities 3 4 Statement of Cush Flows Notes to Financial Statements 6, 7 Thomas A. Ralston Certified Public At Phoue:951 -296 -9030 41874 Sixth Street Pax: 9S1 -296 -9039 Temecula, California 42590 Email: tomralstoncpa rhyahoo,eo1a November 30, 2014 The Board of Directors Habitat for Humanity Inland Valley, inc. 2.747,5 Ynea Road #390 Temecula, California 92591 INDEPENDENT AUDITOR'S REPORT We have audited the ;accompanying statement of financial position of Habitat for Humanity inland Valley, file._ (a nonprofit organization) as of June 30, 2014 and the related statements of activities, functional expense, and cash flows for the year the,, ended. These financial statements are the responsibility of the management of Habitat for Humanity Inland Valley, Inc. Our responsibility is to .express an opinion on these financial statements based on our audit. We conducted our audit; in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatements. An audit includes examinin& on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statements presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, The financial position of Habitat for Humanity Inland Valley; Inc,, as of June 30, 2014 and the changes in its net assets and its cash flows for the year then ended in conformity witlr accounting principles generally accepted in the United States ofAmerica. Our audit was made for the purpose of forming an Opinion oil the basic financial statements of Habitat for Humanity Inland Valley, Inc, ;taken as whole. The accompanying schedule of direct agency support allocations is: presented -for the purpose of additional analysis and is not a required part of the financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as whole. Sincerely, Thf oinas A. Ralston /G` Certified' Public Accountant INLAND VALLEY HABITAT FOR HUMANITY STATEMENT OF FINANCIAL POSITION JUNE 305 2014 ASSETS Current Assets Cash and Cash Equivalents $ 417,445 Accounts Receivable 11;157 Prepaid Travel 3,301 Supplies Inventory 19261 Total Current Assets Fixed Assets Property and Equipment Less Accumulated Depreciation (Note 2) Total Fixed Assets Other Assets Security Deposit (Note l:) First Trust Deeds (Nate 3) Second Trust Deeds (Note 3) Total Other Assets Total Assets LIABILITIES AND NET ASSETS LIABILITIES Current Liabilities Deferred Giant Accounts Payable Credit Cards Escrow Funds Payroll Taxes Sales Tax Payable Total Current Liabilities Long -Tenn Liabilities - Habitat Way Street Maintenance Total Liabilities Net Assets Unrestricted Total Liabilities and Net Assets SEE ACCOUNTANT'S AUDIT REPORT NET ASSE'T'S 60,549 (28,832) 11,750 2,469,365' 1,068;112 $20;000 23,123 704 4,589 142 4;6$8 $ 433,164- 31,717 3;549,227 $ 4,0143108 $53 #246 3;710 56,956 3,957,152 $ 4,014;108' INLAND VALLEY HABITAT FOR HUMANITY STATEMENT OF ACTIVITIES FOR THE YEAR ENDED .TUNE 30, 2014 INCOME Donations Developers Fees Fundraising -SCRIP Grants Fundraising Earned Revenues ABWK Recapture Other Luoome TOTALINCOME RESTORE OPERATING EXPENSES Homeowner Services Insurance Landscape Expenses Merchant Account Fees Miscellaneus Office Expense Expenses Tel eplione /in'ternot Truck Expense Utilities Taxes Advocacy & Global Support Software & Support Bank Charges Education Expenses HABITAT RESTORE COMBINED $ 46,566 $ $ 46,566 56,834 - 56,834 9052 90,952 1,023,490 1,0231490 13,509 13,509 33,892 33,892 241,753 11023;490 1;265,243 37,116 37,116 4;301 - 4;301 65425 6,425 605971 - 60,973 - 8,542 5,542 13014 11014 13,704 13,704 31415 31415 6,524 61524- - 41517 4,817 95 95 9,690 - 900 63,761 - 633761 210;815 - 2107815 25,627 25,627 601 601 8,989 87989 160 160 26,578 26,578 6,401 6 401 315 315 59359 5,359 INLAND VALLEY IIABITA`i' FOR HUMANITY STATEMENT OF ACTIVITIES TORTHF YEAR ENDED JUNE 30; 2014 HABITAT RESTORE. COMBINED HABITAT EXPENSES -- ---' Bank Charges _ Fundraising Expenses Outside Services 33,354 33,350 Restore - Temecula &EbayExpenses - 631;186 631,186 Taxes _ Restore - Lake Elsinore 130,900 130,900 TOTAL EXPENSES 525,213 775;345 0002658 NET INCREASE (DECREASE) IN NET ASSETS BEFORE OTHERINCOME (283,560) 248,145 (35,415) PRIOR PERIOD ADJUSTMENT 10,698 10,698 NET INCREASE (DECREASE) IN NET (283,560) 248,145 (35,415)' ASSETS NET ASSE'T'S BEGINNING OF YEAR 31224,258 757,610 35981,868 NET ASSETS END OF YEAR $ 2,951,39( $ 1,005755 $ 31957,151 SEE ACCOUNTANT'S AUDIT REPORT 4 INLAND VALLEY HABITAT FOR HUMANITY STATEMENT OF CASII FLOWS FOR THIS YEAR ENDED 7UNF, 30, 2014 CASH FLOWS FROM OPERATING ACTIVITIES Decrease in Net Assets $ (35,415) Net Decrease in supplies inventory 26 Net Decrease in grants Receivable 14,077 Net Decrease in Accounts Receivable 2337 Net Increase in Fixed Assets (243586) Net Increase in Accumulated Depreciation 83630 Net Increase in Deferred Grant 20 ,000 Net Decrease in Note Receivable (i st Deeds); 977596 Net Decrease in Note Receivable (2nd Deeds), 60,973 Net Decrease in Security Deposits, 295 Net Increase in prepaid travel ( 1301) Net Increase payroll taxes Net Decrease in Escrow Account (5;123) Net Decrease in Accounts Payable (31;360) Net Increase in Sales Tax Payable 15205 Net Increase in Credit Cards 22 Net Increase Long Term Liabilities 800 Prior Period Adjustment 10,698 116;574 Increase in Cash and Cash Equivalents Cash and Cash Fgnivalents, Beginning of the Year 3009671 Cash and Cash Equivalents, End of the Year S 417,445 SEE ACCOUNTANT'S AUDIT REPORT 5 Habitat for Humanity Inland Valley, Inc, Notes to Financial Statements .rune 30, 2014 Habitat for Humanity Inland Valley is dedicated to serving families within southwest Riverside County, One of the many ways that the agency accomplishes that is through the building of affordable homes for worthy families. White that is the main focus, they also serve the entire community by participating in neighborhood revitalization and beautification projects, senior minor home repair and most recently rehabilitation of foreclosed homes creating affordable housing for families.. In addition, the agency has opened two ReStore locations, one in Temecula and one in Lake Elsinore. Habitat Restore is a unique retail facility, operated by Habitat for humanity Inland Valley, which offers the community the opportunity to purchase new and used building materials, appliances and household items at greatly reduced prices. The materials and appliances sold are donated by local vendors, construction companies and individuals winch are then resold to the public rather than being thrown away and filling uplandfills, Families that Habitat for Humanity Inland Valley serves are considered low-income by HUD standards, For families to be selected for a Habitat house, they must have income that cannot exceed 80 °/4 of the Riverside County median income and they cannot qualify for conventional financing. Additionally, families are selected on need, ability to pay and willingness to partner with Habitat for Humanity,- Each family must contribute 300 -500 "sweat- equity" hours in the construction of their home, or other Habitat proj ects: Habitat does not discriminate, nor are families chosen based on race, ethincity or age. The agency chooses families who meet the criteria set in our selection process and who demonstrate the biggest need for assistance. Habitat for Humanity is dedicated to making affordable housing readily available within southwest Riverside County, The Habitat for Humanity biland Valley, Inc. is a 501 (c)(3) nonprofit organization. The organization maintains its books on the accrual basis of accounting. NOTE 1: DEPOSITS Rental Deposits on two retail stores located at 27479 Enterprise Circle West, Temecula_, California and 570 -I Central Avenue, Lake Elsinore, California: NOTE 2: FIRED ASSETS Fixed Assets are recorded at cost. Depreciation is calculated using MACR's method of depreciation, which is comistant with Internal Revenue Service calculations. Fixed Assets Consist of: Restore Truck $ 489213 Tenant Improvements 41372 Equipment _7,964 Total Fixed. Assets _60 549 Less Accumulated Depreciation (28,832) Net Fixed Assets $_11 .7i_7 Habitat for Runianity Inland Valley, hie. Notes to Financial Statements (cunt) June 30, 2014 NOTE 3: NON- INI'F.REST BEARING NOTES Non - Interest bearing notes are recurred by real property held by Habitat for Humanity. There are certain restrictions that apply to the notes with incentives for the homeowners to stay in the house fora minimum of 5,years. NOTE 3: MATCHING OF REVENUE AND EXPENSES Habitat for humanity inland valley received seven homes purchased by SPS, a fedcral government stimulus program, during the 2011 fiscal year. Title to this homes was received in fiscal year 2012 subsequent to this home sales: The program is over as of this statement date. All sales revenue was recognised in [lie 2012 fiscal year: NOT 4: Habitat for humanity inland valley, me. operates two retail stores, It sells - construction and related products. The Lake Elsinore store leases its store for $3,422,00 per month,, on a two year lease, The Temecula store leases its store for $9,732.00 a month at statement data LIVE UNITED July 7, 2015 Tammy Marine Executive Director united way Habitat for Humanity Inland Valley of the inland valleys 27475 Ynez Road, #390 w ..UMIORG Temecula, CA 92591 Subject: 2015 2016 Extended Funding Agreement Dear Tammy, We are pleased to inform you of the total amount your agency will receive per program for2015 -2016 Extended Funding: Habitat for Humanity Inland Valley (Critical Home Maintenance & Repairs Program • ($152000:00) Funding recommendations were made by the Community Impact Committee and approved by the Board of Directors. (The total distribution does not include campaign designations made directly to your agency). Equal payments of the Extended Funding amounts will be mailed monthly, beginning in duly 2015. Subsequent payments will be released after the Extended Funding Agreements have been signed and returned to United Way of the Inland Valleys. Enclosed are two signed copies of the Strategic Funding Agreement by the UWIV Board Chair and President & CEO. Additionally, we have provided helpful reviewer comments regarding your submitted application. Please review carefully the provisions of the agreement, including the timeline for submitting reports and consequences for non- compliance, United Way of the Inland Valleys must receive the signed agreements before August 4st in order for the August and subsequent allocation checks to be released. Below are the reviewer comments regarding your Extended Funding Application`. The reviewer appreciates the great work that is being done in the community through this program: We look forward to partnering with you to improve the quality of life In Western Riverside County. Sincerely, Gail Ousley QQ Vice President, Development & Community Impact Home Office: 6215 River Crest Dr., Suite B a Riverside, CA 92507 • Tel 951.697.4700 • Fax 951.656.8210 Southwest Office: 25109 Jefferson Ave., Suite 225 -A • Murrieta, CA 92562 -Tel 951,233.4315 www.uwiv.org WEINGART FOUNDATION June 19, 2015 File No. 15 CS 509 Ms. Tammy Marine Executive Director Habitat for Humanity International Inc 416,15 Winchester Road, Suite 214 Temecula, CA 92591 Dear Ms. Marine: Thank you for returning the sighed Grant Agreement. I am pleased to transmit a check from the Weingart Foundation in the sum of $100,000, which represents the payment of a grant to Habitat for Humanity International Inc, to be used toward core support for Habitat for Humanity Inland Valley: The reporting requirements were sent to you with the Grant Agreement. Should you have any Sincerely, r Fred J, All President and Chief Executive Officer Enclosures; Check 1055 Wear Seventh Street, Suite 3200 t Log Angeles, California 90017 -2305 (213) 688 -7799 • Fax; (213) 688 -1515 www_weingarnfid.org Dan Donaldson Restore Director Mark Folsom Restore Manager Temecula Restore Staff Lana Weber Restore Manager Lake Elsinore ReStore Staff Mary Stein Accounting Manager Dawn Madera Bookkeeper /Human Resources Tammy Marine Executive Director Mary Stein Home Preservation Manager Debbie Sanine Program Coordinator Lynn Aldersley Program Coordinator Liz Bibb Construction Project Manager Chuck Henry Construction Supervisor Frank Lembo Construction Lead Alesia Strachan Volunteer Coordinator Elizabeth Hamerschlag Resource Develop- ment Director Kim King Executive Assistant Rick Pion Community Outreach October 15, 2015 The Board of Directors of Habitat for Humanity Inland Valley authorizes Tammy Marine, Executive Director, to submit a Community Development Block Grant to the County of Riverside, the Cities of Lake Elsinore, Perris, Murrieta, Wildomar and the City of Temecula for 2016 -2017 Program Year. In addition, the Board authorizes Tammy Marine to act on behalf of Habitat for Humanity Inland Valley in the matter of contracts, billings, contact and reporting, //) 1w //�J Date Title Riverside County Economic Development Agency: OWL a Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 Email: ceo @vcc.clinic EUA Document Generated: Monday, November 2nd 2015, 1:44 cm Applicant Profile Applicant Type Organization Legal Name Vista Community Clinic Date of 501(c)3 06/15/1972 incorporation Addressl 1000 Vale Terrace Vista, California 92084 -5218 UNITED STATES Telephone (760) 631 -5000 ext:1131 Primary Contact Fernando Sanudo CEO Phone: (760) 631 -5000 ext:1131 Email: ceo @vcc.clinic FEIN / TAX ID 95- 2815615 DUNS Number 073383754 Web Address http:// #CDBG 16- 170023 Pa e 1 Riverside County Economic Development Agency: Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 Email: ceo @vcc.clinic EDA Document Generated: Monday, November 2nd 2015, 1:44 pm CDBG Application 2016 -2017 2016 -2017 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Program Description: CDBG is a flexible program that provides communities with unique community development needs. Beginning in 1974, continuously run programs at HUD. The CDBG entitlement cities and urban counties to develop viable communities by environment, and opportunities to expand economic opport income persons. resources to address a wide range of the CDBG program is one of the longest program allocates annual grants to larger providing decent housing, a suitable living unities, principally for low- and moderate- The CDBG program is a federally- funded program administered through the U.S. Department of Housing and Urban Development (HUD). As an Urban County in the Entitlement CDBG program, the County receives and annual formula allocation of CDBG funds from HUD. HUD determines the amount of each grant by using a formula comprised of several measures of community need, including the extent of poverty, population, housing overcrowding, age of housing, and population growth lag in relationship to other metropolitan areas. The program works to ensure decent affordable housing, to provide services to the most vulnerable in our communities, and to create jobs through the expansion and retention of businesses. CDBG is an important tool for helping local governments tackle serious challenges facing their communities. The CDBG program has made a difference in the lives of millions of people and their communities across the Nation. CDBG was authorized under the Housing and Community Development Act of 1974, as amended, and is listed under the Catalog of Federal Domestic Assistance (CFDA) as 14.218. Applicable CDBG regulations can be found at 24 CFR Part 570 and 24 CFR Part 91. CDBG funding has been used by the County, its cooperating cities, and other subrecipients for a wide variety of community, economic, and social development activities. Activities include public facilities such as fire stations, parks, community centers, senior centers, homeless shelters, health clinics, water and sewer improvements, and street and sidewalk improvements. CDBG also provides public service activities such as child care, health care, after school, programs, senior programs, food and clothing distribution, job training, recreation, and many more. All activities funded with the County's CDBG funds must: 1. serve persons or communities within the County's Urban County area; 2. be an eligible activity under CDBG regulations (24 CFR Part 570.201); and 3. meet a National Objective of the CDBG program (24 CFR Part 570.208). Most activities meet a National Objective by benefitting low- income persons or low- income communities. The County's Urban County CDBG Program includes all of the unincorporated areas of Riverside County as well as the "cooperating" cities of: Banning, Beaumont, Blythe, Canyon Lake, Coachella, Desert Hot Springs, Eastvale, Indian Wells, Jurupa Valley, La Quinta, Murrieta, San Jacinto, and #CDBG 16- 170023 Pa e 2 Riverside County Economic Development Agency: EDAPrimary Contact. Fernando Sanudo Phone (760) 631-5000 ext:1131 Email, ceo @vcc clinic Document Generated: Monday, November 2nd 2015, 1:44 pm I. GENERAL INFORMATION This application is intended for use ONLY for Cooperating Cities and their approved non - profit organizations [501(c) (3)] that will be requesting CDBG funds from the specific Cooperating City. Other organizations, such as Non - Profit 501(c)(3), Higher Education Institution, or Other Government Agencies /Special District, please return to the CURRENT PROGRAMS &APPLICATIONS page and complete the (COUNTY & NON -CITY APPLICANTS ONLY) CDBG 2016 -2017 application. Applicants are required to answer the following questions. (You may hit the "Tab" key to move on to the next question). Once complete, please select the "Did I complete this page" link to assure that all required questions have been answered. If any question was skipped, this link will return you to those questions that remain unanswered. After all questions have been answered, please select the "SAVE" button to proceed to the next page. Applying City /Organization Name: Vista Community Clinic Type of Organization: Non - Profit Organization If a NON - Profit Organization, what City(ies) is your organization applying to: City of Lake Elsinore Organization Address: 1000 Vale Terrace City: Vista Zip Code: 92084 Mailing Address: 1000 Vale Terrace City: Vista Zip Code: 92084 Telephone Number: (760) 631 -5000 Fax Number: Executive Director: Fernando Sanudo Telephone Number: E -Mail Address: #CDBG 16- 170023 Page 3 Riverside County Economic Development Agency: Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 Email: ceo @vcc.clinic EDA Document Generated: Monday, November 2nd 2015, 1:44 pm Program Manager: Fernando Sanudo Telephone Number: (760) 631 -5000 x1131 E -Mail: CEO @vistacommunityclinic.org Grant Writer: Marianne Brown Address (if different from above): Telephone Number: (760) 631 -5000 x7168 E -Mail: mbrown @vistacommunityclinic.org Il. Organizational History (applicable ONLY if you are a non - profit organization) Date Organization founded: 1972 -6 -15 Date Organization incorporated as a non - profit organization: 1972 -10 -10 Federal Tax Identification Number: 95- 2815615 DUNS Number: 073383754 Organization Web Address: www.vcc.clinic Does your Organization expend $500,000 or more a year in federal funds? Yes Number of paid staff: 557 Number of volunteers: Non - profit Faith Based Organization: Please list your City Council Members /Board of Directors: please see uploaded document Or, upload list of Names for Board of Directors here VCC Board of Directors Roster 2015- 16.docx #CDBG 16- 170023 Pa e 4 Riverside County Economic Development Agency: Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 EDA Email: ceo @vcc.clinic Document Generated: Monday, November 2nd 2015, 1:44 rm Please upload your organization's Articles of Incorporation here: VCC Articles of Incorporation.pdf Please upload your organization's Bylaws here: No File Uploaded Please upload your City Council /Board of Directors Written Authorization approving submission of application: BOD approval letter.pdf #CDBG 16- 170023 Pa e 5 Riverside County Economic Development Agency: Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 Email: ceo @vcc.clinic EDA Document Generated: Monday, November 2nd 2015, 1:44 pm . PROJECT ACTIVITY Name of Project: Linking Low - Income Lake Elsinore Residents to a Medical & Dental Home through Insurance Enrollment Specific Location of Project (include street address; if a street address has not been assigned, provide APN): Street: 30195 Fraser Drive City: Lake Elsinore Zip Code: 92530 Assessor's Parcel Number (APN): CDBG Funds Requested: $40,000 Where will the proposed activity occur (be specific as to the geographic boundaries)? if the project involves a new or existing facility, what is the proposed service /benefit area for the facility? Vista Community Clinic's new community health center, opening in December 2015, will be located in the City of Lake Elsinore. Project activities will occur throughout the city, with a focus on low- income census tracts 0430.01, 0430.05, 0430.062 0464.02, 0464.03 and 0464.04. Low - income residents, regardless of address, ability to pay, or immigration status, are eligible to receive services at VCC: Lake Elsinore. What City(ies) will/ does the activity occur within? Lake Elsinore Regions: Other: If this project benefits residents of more than one community orjurisdiction, have requests been submitted to those other entitlement jurisdictions? (i.e., City of Palm Springs, City of Moreno Valley, City of Riverside, etc.) Check ONLY the applicable category your application represents Public Service Other: (provide description) Upload photos of structure for rehabilitation /preservation (if applicable) No File Uploaded Respond to A & B ONLY if this application is for a public service project #CDBG 16- 170023 Page-6] Riverside County Economic Development Agency: Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 Email: ceo @vcc.clinic EDA Document Generated: Monday, November 2nd 2015,1:44 rm (A) Is this a NEW service provided by your agency? NO (B) If service is not new, will the existing public service activity level be substantially increased or improved? YES If applicable, upload the Project Activity Map: No File Uploaded #CDBG 16- 170023 Page 7 Riverside County Economic Development Agency: Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 EDA Email: ceo @vcc.clinic Document Generated. Monday, November 2nd 2015, 1:44 pm IV. PROJECT NARRATIVE A. Provide a detailed Project Description . The description should only address or discuss the specific activities, services, or project that is to be assisted with CDBG funds. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity: The Lake Elsinore area has been designated as a Medically Underserved Population, meaning the region has significant, unmet healthcare needs. An estimated 33,000 low- income people in the region are unserved by a community health center. In December 2015, Vista Community Clinic will open its 6th clinic, VCC: Lake Elsinore. The clinic will provide comprehensive health services, including primary care, behavioral health and dental care, to low- income residents in Lake Elsinore. Federal funds have been secured to hire doctors and dentists. Medi -Cal reimbursements from patient visits will cover the salaries of clinical support staff and some administrative /IT staff. CDBG funds are needed to hire a certified, bilingual Outreach & Enrollment Specialist that will identify residents in need of health insurance and a medical /dental home and bring them into care. Enrolling residents into health insurance and connecting them to VCC is the first critical step in providing urgent and preventive care. To identify people lacking insurance or medical /dental homes, the Outreach & Enrollment Specialist will attend community events and visit local schools, social service agencies and city offices to reach their low- income clients. Residents will learn about VCC's comprehensive services, health insurance options and the clinic's sliding fee scale. All residents without insurance will be screened for Medi -Cal, Covered California, CalFresh and CalWorks eligibility and will receive help completing applications. For those that are ineligible, staff will explain our sliding fee scale. As a Federally Qualified Health Center, VCC serves all people, including undocumented immigrants, migrant farmworkers and the homeless. Staff has been trained to assuage patients' fears regarding the impact of enrollment on immigration status. The new Outreach & Enrollment Specialist will offer insurance enrollment assistance to 1,500 Lake Elsinore residents and refer them to VCC: Lake Elsinore for services. B. Provide a detailed description of the proposed use of the CDBG funds only (e.g. client scholarships, purchase of specific equipment, rent, supplies, utilities, salaries, etc.): VCC is requesting $40,000 in CDBG funds for personnel and equipment expenses. The annual salary of a full -time, bilingual Outreach & Enrollment Specialist is $37,440 ($31,200 + $6,240 in fringe benefits, including accrued vacation, payroll taxes, worker's compensation insurance, health insurance, disability insurance, retirement, and employee assistance). An additional $2,560 is needed for equipment used by the Outreach & Enrollment Specialist while in the field conducting presentations, educating residents, and processing online applications. This includes a laptop computer; portable scanner; Mi-Fi for internet access; cell phone; canopy; folding carts, tables and chairs; table top displays and brochure stands. C. What are the goals and objectives of the project, service, or activity? How will you measure and evaluate the success of the project to meet these goals and objectives (measures should be qualitative)? The goal of the project is to link uninsured low- income residents of Lake Elsinore to health insurance and a medical / dental home, thereby providing access to comprehensive healthcare services. In that, the project has five objectives for the July 1, 2016 - June 30, 2017 grant term: 1. By July 30, 2016, to prepare a community outreach plan describing methods, materials, locations, partners and dates of activities. 2. By May 30, 2017, to inform 10 -15 non - profit and public agencies that also serve low- income people in the region about VCC services. 3. By May 30, 2017, to attend 36 community events and 50 on -site events and provide information about VCC services and health insurance applications to 5,000 residents. 4. By June 30, 2017, to provide enrollment assistance in the field to 1,500 uninsured residents in the Lake Elsinore region that lack medical and /or dental homes and refer them to VCC: Lake Elsinore for #CDBG 16- 170023 Page 6 Riverside County Economic Development Agency: Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 EDA Email: ceo @vcc.clinic Document Generated: Monday, November 2nd 2015, 1:44 pm primary care and dental services. D. Please identify the project milestones using an Estimated Timeline for Project Implementation: July 2016: - Hire and certify Outreach & Enrollment Specialist - Develop community outreach plan - Contact at least 15 community agencies to book table space at community events scheduled throughout June 2017 or schedule informational presentations to agency staff - Begin helping new clinic patients complete online health insurance applications August 2016: - Continue helping new clinic patients apply for health insurance - Begin attending community events to conduct outreach and enrollment activities - Begin visiting community agencies to share information about VCC: Lake Elsinore services September 2016 - May 2017 - Continue helping residents apply for health insurance at the clinic and in the community - Continue conducting outreach activities at community events and partner agencies June 2017 - Begin helping patients complete re- enrollment paperwork to retain Medi -Cal or Covered California health / dental insurance coverage - Calculate program outcomes (e.g. new patients enrolled) and submit report describing project activities #CDBG 16- 170023 Pa e 9 Riverside County Economic Development Agency: Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 Email: ceo @vcc.clinic Document Generated: Monday, November 2nd 2015, 1:44 pm V. PROJECT BENEFIT A. Indicate the number of people or households that will directly benefit from your proposal using CDBG funds: (NOTE: This is based on the expected number of clients to be served if the County funds your project for the requested amount.) The project will offer enrollment assistance to 1,500 uninsured Lake Elsinore residents. Many may not have received medical or dental care in a number of years. We anticipate that many will present with significant unmet healthcare needs such as undiagnosed chronic medical conditions (e.g. diabetes, hypertension). Addressing urgent care needs that improve patients' quality of life (e.g. pain reduction) will be our first priority, followed by education about the need for preventive care. B. Indicate the number of unduplicated clients that will be served (An unduplicated client is counted only once, no matter how many direct services the client receives during a funding year): 1500 C. Length of proposed CDBG- funded activities or service (weeks, months, year): 1 year D. Service will be provided to (check one or more): MEN WOMEN CHILDREN FAMILIES SENIORS MIGRANT FARM WORKERS HOMELESS Range of children's age (if applicable): If services are provide to Homeless persons, please indicate the number of beds at facility: E. What methods will be used for community involvement to assure that all who might benefit from the project are provided an opportunity to participate? An outreach plan will guide community outreach efforts. Input will be provided by school district officials and other non - profits. VCC will also interview new patients for ideas on how best to reach uninsured residents without medical /dental homes. F. What evidence is there of a long -term commitment to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? VCC plans to operate its Lake Elsinore clinic for many years. Until it is fully operational, grant funds are needed to cover some personnel and equipment costs. As patient enrollment rises, so will reimbursement revenues. Financial projections indicate that after 1 -2 years, Medi -Cal reimbursements will fully cover the Outreach & Enrollment Specialist position. Because recruiting and retaining patients is an on -going activity, VCC intends to retain this position throughout the clinic's tenure. #CDBG 16- 170023 Pa e 10 Riverside County Economic Development Agency' Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 Email: ceo @vcc.clinic EDA Document Generated: Monday, November 2nd 2015, 1:44 pm VI. NATIONAL OBJECTIVE All CDBG- funded activities must meet at least one of the five National Objectives of the CDBG program. Indicate the category of National Objective to be met by your activity: CATEGORY 1: Benefit to low- moderate income persons (must be documented). Please choose either subcategory A or B: A. Limited Clientele: The project serves clientele that will provide documentation of their family size, income, and ethnicity. Identify the procedure you currently have in place to document that at least 51% of the clientele you serve are low- moderate income persons. B. Clientele presumed to be principally low- and moderate - income persons: The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client (s) that they fall into one of the following presumed categories. Presumed Categories: Abused children Battered spouses Elderly persons Severely disabled adults Migrant Farm workers Persons living with AIDS Homeless persons Illiterate adults Describe the clientele above (sections A and B) to be served by this activity: A: Limited Clientele Low- income people (up to 200% of federal poverty level) Discuss how this project directly benefits low- and moderate- income residents: The target population is low- income residents in Lake Elsinore. Most reside within zip code 92530 where residents are Hispanic (51 %), white (35 %), Black (4 %), Asian (3 %), and mixed /other races (7 %). Using our San Diego County patient population as a guide, we anticipate that 79% of Lake Elsinore patients will be at or below Federal Poverty Level and 98% will be less than 200% FPL. The patient population is likely to be 60% female, 38% monolingual Spanish, and 33% children under the age of 18. CATEGORY 2: Area Benefit - The project or facility serves, or is available to, ALL persons located within an area where at least 51% of the residents are low /moderate- income. Please note: EDA is currently using the 2010 Census data and guidance from the U.S. Department of Housing and Urban Development. Census data is used for determining eligibility of low- and moderate - income area benefit CDBG projects. Enter or copy and paste Census Tract and block group numbers: #CDBG 16- 170023 Pa e 11 Riverside County Economic Development Agency: Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 EDA Email: ceo @vcc.clinic Document Generated: Monday, November 2nd 2015, 1:44 pm Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) No File Uploaded Total population in Census Tract(s) / block group(s): Total percentage of low- moderate population in Census Tract(s) / block group(s): CATEGORY 3: Prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified (and County- designated) slum and blighted area. Is the proposed project located in an area with determinable indications of slum and blight? Project Benefit, Category 3. Slum Blight Documentation (Maps, Photos, News Stories, Reports, etc.) (Attach if applicable) No File Uploaded Provide the percentage of Deteriorated Buildings /Qualified Properties: Slum /Blight Designation Year: Public Improvement Type and Condition: Describe the Boundaries of the Slum /Blight area(s): CATEGORY 4: Activities undertaken to create or retain permanent jobs, at least 51% of which will be made available to or held by low /moderate- income persons. Proposed Job Creation /Retention: Total Jobs Expected to Create: Total Jobs Expected to Retain: CATEGORY 5: Activities that provide assistance to micro - enterprise owners /developers who are low /moderate- income: Proposed Assistance to Businesses: New Businesses expected to assist: Existing Businesses expected to assist: Enter Total Businesses expected to assist: #CDBG 16- 170023 Pa e 12 Riverside County Economic Development Agency: Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 Email ceo @vcc clinic EDA Document Generated: Monday, November 2nd 2015, 1:44 pm VII. FINANCIAL INFORMATION Personnel Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Salaries & Wages 0 0 Fringe Benefits 0 0 Consultants & Contract Services 0 0 SubTotals: 0 0 Non - Personnel Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Space Costs 0 0 Rental, Lease or Purchase of Equipment 0 0 Consumable Supplies 0 0 Travel 0 0 Telephone 0 0 Utilities 0 0 Other Costs 0 0 SubTotals: 0 0 Other Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Architectural /Engineering Design 0 0 Acquisition of Real Property 0 0 Construction /Rehabilitation 0 0 Indirect Costs 0 0 Other 0 0 SubTotals: 0 0 Grand Totals: 0 0 #CDBG 16- 170023 Page 13 Riverside County Economic Development Agency: Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 Email: ceo @vcc.clinic A, Document Generated Monday, November 2nd 2015, 1:44 pm Agency Custom Budget Upload OPTIONAL- Upload your Agency Custom Budget: Provide total Budget information and distribution of CDBG funds in the proposed budget VCC CDBG Lake Elsinore budget.xlsx #CDBG 16- 170023 Page 14 Riverside County Economic Development Agency`. Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 Email: ceo @vcc.clinic Document Generated: Monday, November 2nd 2015, 1:44 pro LEVERAGING List other funding sources and amounts (commitments or applications) which will assist in the implementation of this activity. Current and pending evidence of leveraging commitments/ applications must be submitted with application. Federal: Federal: VCC's HRSA NAP contract provides $599,650 annually in perpetuity to cover billable provider time. Medi -Cal reimbursements are re- budgeted to cover clinical support staff related to primary care, dental care and mental health services. CDBG funds will cover the salary and benefits of an Outreach & Enrollment Specialist and essential mobile equipment. Federal funds will cover other costs related to this position such as Clinic supervisor, office space, office supplies, local mileage and overhead. State /Local: Private: Fees: Donations: Other: C. What type of long -term financial commitment is there to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? Federal grant monies in the amount of $599,650 a year provide base funding for the new clinic, enabling VCC to sustain healthcare services in Lake Elsinore indefinitely. Grant funds are needed to hire allied support staff and equipment until the registered patient population increases. Then, Medi- Cal reimbursements will be available to cover most costs such as primary care doctors, dentists, mental health providers, clinical and administrative staff, operating expenses and overhead. D. Provide a summary by line item of your organization's previous year's income and expense statement (Attachment VI -B, Exhibits 1, 2, etc.): Please see uploaded income and expense statement OR Upload Income and Expense Statement: VCC FY 2014 -15 year end statement.xlsx Upload Leveraging (Evidence of Commitment): HRSA Notice of Award for Lake Elsinore New Access Point_7.23.15.pdf E. Was this project or activity previously funded with CDBG? NO If yes, when? -1 -1 F. Is this activity a continuation of a previously funded (CDBG) project? NO #CDBG 16- 170023 Pa e 15 Riverside County Economic Development Agency: Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 Email: ceo @vcc.clinic Document Generated: Monday, November 2nd 2015, 1:44 pm If yes, explain: I#CDBG 16- 170023 Page 16 Riverside County Economic Development Agency: Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 EDA Email: ceo @vcc.clinic Document Generated: Monday, November 2nd 2015, 1:44 pm VIII. MANAGEMENT CAPACITY A. Describe your organization's experience in managing and operating project or activities funded with CDBG or other Federal funds: VCC has had CDBG /federal funds for 20+ years. Since 2010: City of Oceanside CDBG ($63,050), City of Vista CDBG ($98,790) and $25 million in federal grants and contracts from HRSA $21 million, SAMHSA $1.8M, OMH $1.2M, ACF $450,000 and CMS $3005000. B. Describe your organization's written and adopted management systems (i.e., policies and procedures) including personnel, procurement, property management, record keeping, financial management, etc.? Leadership - Board of Directors, CEO, Executive Team Policy Tech -All VCC policies related to incident reporting, risk management, HIPAA compliance, patient confidentiality, medical records, clinical care, and personnel are on the VCC Intranet site NextGen - Practice Management/Electronic Health Record system ACCPAC - Financial accounting system monitors asset, cash flow, risk, and grants management Committees - Quality Assurance /Quality Improvement, Risk Management, Patient Satisfaction Upload Management Capacity (Detailed organizational chart): VCC Organizational Chart.docx C. Please provide the names and qualifications of the person(s) that will be primarily responsible for the implementation and completion of the proposed project: Chief Executive Officer, Fernando SaAtudo, MPH, is responsible for overall leadership and agency administration. Installed as CEO in 2013, Mr. SaA ±udo has been with VCC since 1987. Chief Health Promotion Officer (CHPO), Nannette Stamm, MPH, has been with VCC for 10 years. She oversees our large Health Promotion Center, including Outreach staff. The proposed Outreach & Enrollment Specialist will report to the CHPO and a TBN Clinic Manager. #CDBG 16- 170023 Pa e 17 Riverside County Economic Development Agency: Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 EDA Email: ceo @vcc.clinic Document Generated: Monday, November 2nd 2015, 1:44 pm APPLICATION CERTIFICATION APPLICATION CERTIFICATON Undersigned hereby certifies that (check box after reading each statement and digitally sign the document): Applicant Checklist 1. The information contained in the project application is complete and accurate. 2. The applicant agrees to comply with all Federal and County policies and requirements imposed upon the project or activity funded by the CDBG program. 3. The applicant acknowledges that the Federal assistance made available through the CDBG program funding will not be used to substantially reduce prior levels of local, (NON -CDBG) financial support for community development activities. 4. The applicant fully understands that any facility built or equipment purchased with CDBG funds shall be maintained and /or operated for the approved use throughout its economic life, pursuant to CDBG regulation. 5. If CDBG funds are approved, the applicant acknowledges that sufficient non -CDBG funds are available or will be available to complete the project as described within a reasonable timeframe. 6. On behalf of the applying organization, I have obtained authorization to submit this application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and /or written Board Approval signed by the Board President). Enter Name and Title of Authorized Representative: Fernando Sanudo, CEO DATE: 2015 -10 -7 ( #CDBG 16- 170023 Paqe 18 Riverside County Economic Development Agency: go DA Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 Email: ceo @vcc.clinic Document Generated: Monday, November 2nd 2015, 1:44 pm Applicant's Check -list The following required documents listed below have been attached. Any missing documentation to the application will be cause for the application to be reviewed as INELIGIBLE. Please Upload City Council or Board Approval Here: BOD approval letter.pdf #CDBG 16- 170023 Page 19 Application Feedback Riverside County Economic Development Agency: Primary Contact: Fernando Sanudo Phone: (760) 631 -5000 ext:1131 Email: ceo @vcc.clinic Document Generated: Monday, November 2nd 2015, 1:44 pm #CDBG 16- 170023 Paqe 20 Vista Community Clinic Board of Directors 2015 -2016 Fernando Sahudo Payal Gupta Chief Executive Officer Administrative Services Manager (760) 631 -5000 x7164 (760) 631 -5006 xl 131 fernando gvistacommunityclinic.org Admin Fax: (760) 414 -3701 pgupta(a vistacommunityclinic.org Robert Gates Olivia Gonzalez, Member President 1405 E View Ct. PO Box 130069 Oceanside, CA 92056 Carlsbad, CA 92013 (w) 760 - 726 -5611 x71871 (h) 760- 804 -1799 (c) 760- 445 -4171 RobertcgatesI Ga gmail.com ogonzalezlnsandi.net Monica Nava James Hagar, Member Vice President 630 Alta Vista Dr. #102 1388 Las Flores Drive Vista, CA 92084 -5505 Carlsbad, CA 92008 (w) 760- 726 -9882 (h) 760- 434 -3993 (f) 760 - 726 -9886 (c) 760- 212 -3659 (h) 760 - 726 -8580 iniiava@sdeoe.net sdeoe.net Jlhagar@pacbell.net Dionicia Dzwigalski, R.N. Michael Hire, Member Secretary 1452 Eastmore Place 1540 Alta Vista Dr. Oceanside, CA 92056 Vista, CA 92084 (h) 760 - 758 -0206 (h) 760- 941 -4157 (w) 760- 725 -5337 (e) 760 - 224 -9443 mikehire@earthlink.net Dionicia.dzwigalski(awatkinsmfg com Angela Perez, R.N. Antonio Mora, Member Treasurer 6401 Linda Vista Road 2030 Rainbow Ct. San Diego, CA 92111 Vista, CA 92083 (w) 858 -569 -3114 (h) 760 - 758 -3510 (c) 760 - 809 -8737 (e) 760 -525 -3079 amora@sdcoe.net angieghsrnkgmail.com Anne Speraw, Member Tom Capizzi, Member 519 Citrus Way 1430 Decision Street Oceanside, CA 92058 Vista, CA 92081 (h) 760- 439 -1543 P:760- 734 -5531 (c) 760 -415 -0789 F:760- 734 -5541 annesoeraw(a�cox.net Tom.CaDizzi Qd iortho.coin Raye Clendening, Member Jose Aponte, Member 893 Arvita Ct. 5560 Overland Avenue Oceanside, CA 92057 Suite # 110 (h) 760- 439 -7720 San Diego, CA 92128 (c) 760- 716 -7721 (w) 858 -694 -2389 crclendeningoasbeglobal.net Jose.aRontena sdcounty.ca.gov Joseph Troya, Member 3551 Ames Place Carlsbad, CA 92008 (w) 949 - 498 -7500 (c) 619- 992 -9630 'trl oya(a consolidatedcontracting.com Sonya Villegas, Member 18880 Carninito Cantilena #48 San Diego, CA 92128 (c) 858- 382 -4454 sonvainezgyahoo.com iZ:Di-.c.:.hk.TARY OF . STATE.' I, EDMUND G. BROWN JR., SeCreta y of State of the State of Caiiforilia, hereby i certify: That the annexed transcript has been CO rnpaced with. the tu=caiin,oik'•file''in this office, of which it purports,to be aco' py, and. at same•is full true and.corre&. :':;IN:WITNESS WHEREOF,' execute this cerd6cate and affiz'the Great SeaI'of the State of California this OC T i 1.'172:. ek i 'r.`:'1:tA••i:'/ t Ir .. I ,. R YCTTiNV ..I le a ' i do 6bbgor ENC1'ORSE ARTICLES OF INCORPORATION `..... F I L E D •:. h� da eetw .f fAm bsennry .{ &. ,OF � rbm f+eia ei Cndhrn7o VISTA' COh1MUNITY .CLINIC, : OCT i.o 1972 Qy o G. RM 1r.; 3eac M7 Of! by JAAtEt L. MekRis We,-the undersigned, :hereby associate ourse,.1.ves to- gether for the purpose. of, forming a non - profit corporation ur the provisions of the` General Non= Brofit:Corperaticn Law-of t State of'California and 'we- hereby certify:'' The name of this corporation is,VISTA COMMUNITY..CLRN II ..The specific -`a,nd primary purposes for which'thi's cox poration is formed. are. to provide; free or. low cost medical ca and related services 'tot :l-0W" incomde families,-to improve the general:qua'l ty of, suet,tmedical'care,•to:.•expand its fuhetions and to develop new coneepts.of health care for the economical underpriviledgedo• tZ In the_ furtherance of such purposes, this corporatio shall have the following powers: (a) To sue. and .,be sued. (b) To make contracts.. :(c) -To receive•and disburse funds in accordande: wit %. the purposes for.. which they are given.:;;•! ° -`'" t 1 -�.,..., (d) To do Q1.1 :'other "acts nacessary'or "p-'adient for the admi.niattation;.'of the affai'rz AMS attainmisrat of,. the pur.poata of.th:a ccry.orat Lon , IV This corporation in ®."anis ®d gurauank:t®,Part 1 of Division 2 bf Title' 1 16 the Co °rporationa :.Co<3 ® "of..th ®': State of.California, .known as the General. HQh Profit Corporation ham, The County `in the State. cf C& ifornia••wjiere the principal office for the tra,nsac# ion of.'the'business.of this corporation is locatsd is the County of.San Diego'...''. VY T•he :n.ui bsr of directors•. of 'f.his•'oorporatlon,:shm11 be not lees than eight nor more'.th�Ln eleven, The exacti., number rihall be 2p4cifiid" in their: By -Law i'.' V11'' The nama;s and•.addr ® ®sas-ofthe persons who are to act in the capacity of director a` of, this corporation until the selection of their successors are; �A7 WTTT.TAM DArF ADDRESS 733 Plumose Avenue 9 DOROTHY RENO.1001, E', Viata'Wey Vista'; .California' 92083 PETRA FEGPEROA 649 `Mercantile:-. F Vista, California .192083. MARIA ELE9A.FLORES 125 Natal Way, : ' Vista, California .92063 ROSA AVILA 11'41.:.Tinainore,Place', Vista California 92083,; BERTHA F'ERGUSLON 920 'Durien,.Streat"' Vista, California 9208] *r. ...(.' ROBERT PACE ,.M;D, 1330.£,.Fa11br0a treet,';.:. Fa11brook,; California'';,. RUDOLPHO AGUILAR• 659, :Cocapah. Vista, California 92083:. Directors shall not be• personally,liable ; for:.the debts; liabilities .or' obligations "of: the corporation;.' VIII. . This corporation is'orga'ni'zed'hnd shall be operated exclusively for charitable purposes; '.It -is . not ".organized nor shall it be' operated for profit. T he ,purposes,:of this corporation do no't contemplate the "distribution'of q a 'in b; proEita or dividends to the members thereof',.;. No.part.V'of the net ' earnings of this corporation 'shall. i'nure'to the he of any private shareholder or individual, This 'corporation and its property and assets shall not so as, to benefit any officer, member, employee, contributor through the distribution of.p be used or operated by any parson .trustee, director, shareholder, % or bond holder or any other person rofits, payment of excessive charges Page 30 of 56 or compensations or the more advantageous pursuit of their businesses.or professions, No part'of.the activities of thin corporation sha11 be carrying 4on propaganda er'o the rwise.attempt- ing to. influence legislation, This corporaticn'4 :sha11 not participate in or intervene in (includi.ng4 the publishing or ' distributing of statements)' any political campaign on behalf of any candidate for public office; The property. and assets of this corporation shall.not.'ibe used by this corporation,or...the members thereof for fraternal or lodge purposes,.or.fpr.'soc 1. al Club purposes, This corporation and its property and .ass, et9'. are irrevocably dedicated to the charitable' purposes.'of "thia corporation and upon liquidation dissolution.oi :'abandonment, the property and assets of thin corporation will not.inure to the benefit of any private,person but will be paid over.,;., ~•,' -distributed .'and transferred to a fund, .foundation ar corporation organized and.oper,ated for charitable purpones,and exempt'fzom taxation under the proyisions.of Section 5'01 (a) 501 (c) of the internal Revenue Code and Section 23701(d) of'the Revenue and.Taxation Code of the State of Celli fornia, "•as'the Board of Directors of this corporation should determine IX The authorized number and qualifications of members of this corporation, the different classes of membership, if any, the property, voting and other rights and privileges, and their liability to dues and assessmenta, and the method of collection of dues and assessments shall be. as set forth in P:,00 v „F sa the By -Laws. IN WITNESS WfiEREOF we have.hereunt0 set _ this 15th c day of WzLLIAtt PAFF DOROTHY pF i10 6 R A Eic:;i; FLOr`S _ t -. ROSA AVILA _ RUDOLP"O AQUILAR STATE or CUJFORNJ,n COI ',T' O}', SA:r' DIEGO th. ..". be iorn =C. °t 1r Public in "d (nr t.rd County rnd .Sja.• tom. n.lfl 0;.,uc4 °ohe FOR NOTARY 6CAl OR ETAmr to ;� known to me \•• •n.t �a Went tnJ �5-- .— �uln<ril�ed to the �r ino..l�p� tho' executed the '1 �f• TATS OF CAS,IPORNIA ) COmIT4Y OF SAN DIEGO ) 8g' ) On Hal 15 under 1972, be_ °ore me the pereonagrec a Notary Public in ar,d for said Count a y and State, ^c -1 ppeared WILLIAM PAFF, DA'itry MENDOZA DORIS EREAUX, DOROTHY RENO PETRA FEGUEROA, MARIA £LEALvA ELOPES ROSA AVILA, BERTHA FEFG' ' and Rii7nLPNO known to me to b.e the perecns whose names are s'- scr, bed to the within instrument and acknow_edced t,at t''eY execute d the eame, h _NESS my hand and official seal, / C_ E:i:C�Sr Sp, In an T ^ 7 y �Cr edl M5/.-01 SS lr : T. -iCR d(rlr :.,r �� MEMBERS APPROVAL OF AlvIENDEMENT TO THE ARTICLES OF INCORPORATION OF VISTA COMMUNITY CLINIC The undersigned, constituting the membership of VISTA COMMUNITY CLINIC, a nonprofit corporation of California, in July, 1973, approved 'the following amend- ments to the Articles of Incorporation of said corporation: "RESOLVED: The Articles of Incorporation of this corporation be amended to read as follows: Article III shall be amended by adding a new subparagraph (e) thereto to read as follows: '(e) Nothwithstanding any of the above state- ments of purposes and powers, .this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any pokers that are not in furtherance of the primary pur- pose.,of this corporation,' The last sentence of Article VIII is amended to read as follows: 'This corporation and its property and assets are irrevocably dedicated . to the charitable purposes of this corporation and upon liquida- tion, dissolution or abandonment, the property and assets of this corporation will not inure to the benefit of any private person but will be paid over, distributed and transferred to a fund, foundation or corporation organized and operated for charitable purposes and exempt from taxation under the provisions of Section 501 (a) and _1- 501 (c) (3) of the Internal Revenue Code and Section 23701 (d) of. the Revenue and T ation Code of the State of California, as the Board of Directors of this corporation should deter- mine,'" IN WITNESS WHEP.EOF, We have hereunto set our hand. DATED: 1-17-7 - J7,)y. `fi 17-)V 4UZlNr0TE H DUi p' IH1 P.Et.' ~�4 PF "PRA FEGULf.nA LUA r „nc7 ... Ml U('_ri HALL•• -(� 1 1, l , . ,1 , M LA ( I . PECI�,41,ANN WEICitC;iNANT II , JOtitq MORENO � •.r /)/ ,� "ilia ^Ili. !At UOANIA -15 TAX BOARD - Yiata Comwunity Clinic 114 Hillaide Terrace Vint&, CA 92083 November 19, 1974 In reply refer to 362:%GI ;¢rp Purpose: Ch,&ritable Form of Organization: Corporation Accounting Period Ending: June 30 Organization Number: 666905 Rd sed on the information submitted and provided, your present operations continue unchanged or conform to those proposed in your application, you are exempt from state franchise cc income tax under Section 23701d, Revenue and Taxation Code. Any change in operation, character or purpose of the organiz - tlon must be reported immediately to this office so that 'We may determine t--.e effect on your exempt status. Any change of name or address also must be reported. 'fou are required to file. Organization kr,,u,l Information Re:'.t^t) ocm -1998 (Exempt Organization Annual Information Statement) on or before the .)th day of the 5th month (4 -1/2 months) after the close of your accounting per'_od. See annual instructions with forms for requirements. You are not required to file state franchise or income tax returns unless you havp income subject to the unrelated business income tax under Section 23731 of the Code. In this event, y,ouare required to file Form 109 (exempt Organ..lza- tion Cuslness Income Tax RetuEn)'by the 15th day of the 3rd month (2 -1/2 months) after the close of your annual accounting period. Contributions made to you are deductible by donors as provided try Sections 1721: through 17216.2 and 24357 through 24359 of the Code, unless your purpose is testing for Public Safety, If the organization is incorporating, this approval will expire unless incor- poration is completed with the Secretary of State within 30 days. Exemption from federal income or other taxes and other state taxes requires separate applications. This exemption affectira as of Ju1Y 1, 1973, Altert D. Le Eel Supervisor Exempt Organizations cc: Secretary of State (Corp.) cc; Registrar of Charitable Trusts I'I } •..i.� \".\ , "Dal.: W +� �. l9f] In .1P1 're•or ,, LA, " Coda 42 L :150 Tel. 213-688 - r i 'd Vista ComnuniCy Clinic 645 Mercantile Street Vista, Califdrnia 92083 • File Returns NLth InternaI Revenue Se rriae:PCenterc'.I Phi tada:[phia. Accounting Period End Lnb;'', June 30 Address Inquiries to DL strict Direcccr of IncernaL Revenue Los AngRlee, Gentlemen: Based on information suppLlcd, and assuming; your ape rat ion a uiLl be a stated in your application, for recognition of exemption, we have detcrriine You are exempt Er-on Federal income tax under secci'on'5oL(c)(37.oE the Ince"al Revenue Code, ' . ae have, further determined you are not a private Eou dation riei;in th meaning of saccion 509(a) of the Code, because you are an argenizatiI. d;;scribed in :;action i7n(h)(7)(�)(vi) You are noC liable For social security (FICA) Eaxes unless yc•1 .iLe a waiver of exemption certi Ficate as provided in �he FederaL In SU TBnC ConcribuCions Act. You are not liable for the taxes imposad under Federal Un.ernploy,aern•t Aat (FUTA). Since you are nor, a private foundaCicn cu .'•� y a:a r.ct sub�eG excise tares under Chapter 42 of the Code. c Hecever,'you arc noc auto,q -1- ally.exempG rcm.other Federal excise taxes. Donors may deduct contributions to you as prnvided in section 170 of t`re Code. Bequests, legacies, devises, transfers, or gifts to you or Ear your use arc deductible for Federal estate and gift tax purposes una;: section 2055, 2106, and 2522 of the Code. If your purposes, chnractor, or Method OF operation Ls changed, .;ou r.usc let us know so ve can consider the cffrcc of the chan;e on vcs exempt status, Also you must inform us of address. aLL changes in your nave o; (over) L- 178(8 -72) -z- n If your gross receipts each year are normally more than $5,000, you are required to Eile Form 990, Recurn oF- Organization Exempt From Incotr.c Tax, by the L5th day ol',the fifth month after the end, of your annual n'ccountinfi period. The law imposes a Pena Lty of $LO a day, up to a maximum oL $5,000, for failure Lo CLLe a. return on 'time, You are not required to file Federal income tax returns unless you are subject to the Lax on unrelated business income under section 51L 0E the Code. If you arc subject Co Lhis tax, you mu st.filc'an income tax return on Form 990 -T, In This leLcer we. are not determining whether any.of your present or proposed activities are unrelated trade or business as defined in section 3L3 ce the Code. You need an employer identiEication number even if you have no employee if an employer ldcntification number was not entered on your application, a number will be assigned to you and you will be advised of it. Please use that: number on &LL returns you file and in all correspondence' with the Internal .Revenue service. Please keep this determination letter in your y'permanent! rc c o rd s. Sincera'1y you r s,; District Director page 36 of 5o I 7. 7 Nm di i } Code 421 : L5C Tel, 213 -688_ Vista Community Clinic 645 Mercantile Street Vista, CalifornLa 92083 File Returns with I ,Cp_r ncernal Revenue Seriice Con" FPO Sc ChAr-i1: c Address Inquiries to [Lscrict DLreecorJOntin p ar:' BhLtad,:[phia, g etiod Ending:' Tune 30 f Incernnl Revenue : Los \ oP1ee, C- �ntIeman Based on tnfoc ation su s[flted in your n PPlied, and . pplicacion for recognitions °m;ng your operations uiil b you are exempt from FoderaL income t In[ernal f exemption v e °C Reven�� ex under sec, ' e have detc;77dnec e Code. "i'on 501(c)(3);oE the de have, rurther determined y are not r�aning of sect' you d= scribed on 509 (a) °f the Cod Private foumdacion c Ln 'cccLon e :+'iCi;{n [, n , becausa you are as orgenizaticr; y u arc not Liable E �3iver of exen, or soctal security (FICh} Cori Pcion certificate as provL CaXec unless yaa rile a FV utiemploy zntflcCa(i'UTA) liable c "ordtho Caxesedrios Insurance Federal Unem ad under r�.e .Since YOu ara nod rLv ro ' exci ce Cares- undo a p a__ keucda ti C^ cal,y exer. C P r 42 Of the Cod Bra r,ct subject'rt e r Ch Ce p r °m,ochor Federal e' Noweyer,'you are not autar�ti_ e case taxes. Donors may deduct con Crib care Code. uttons Bequests, legacies to t as Provided Ln section L'o Y °ur use are deductible.F.or Feddrnises, transfers E . section 2055, 2106, and a to and ' °r gi Ets co you °r - 2522 o CifC tax t °r f the Code. purposes rust feCyour purposes, chernetoc o exam Pt scatus�,owglso4'? con ConsiderrtheCef(F _ ct o�er�tto;r is changed, y'ou address, You must inEonn us of alt channa change on vour gcs in )'our na.�,e °r tiover) L- 173(8 -72) - 2 If your gross r are required eC °ipts each to file Form 990 YCAr are noraig(ty more than Tax, by the 15th da Return of'Oi -, $5,000, a'ccountin Y °F, the Fifth month F [anizaCion Ex =mpC From You max.iawm oC period. Tho law a=ter,tile end,oc Inco -c $5,000 1111poses a penaLty 0E Your annual Fur fat Lure to (11c ❑.return o$!0 a day' up to a You are no[ n 'time. are subject to the Lax ltorcict C busaL income tax 'I unless you Code. I f X <in present o90oC'arin'Chis °let[erha,S tax' YOUSmust�fileUade nSect, n 5!l of the Pro Posed e aru not defer tax return in section Sl3 0, activities are unre.la[ mining whether an o t the Code, ed trade or busts Y E Your ess as deElned IQ an You need an employer identification em7il b LdenIteir_ation numbers, number . number will 6 even that e assigned to es not e if. You have no esnplo)•ee, number on e1! YOU entered on o Internal R returns you fi�eYou will. be advised your aPpllcatlon Revenue and to all re of it. Please use a e Service. corresPondenc• Ptease ® with the keep this deCerminaClon Letter'in your•Permanen.t��:eco•rda. Sincerely Yc+- +rs�',. 7, District Ditec[ot September 24, 2015 Riverside County EDA ATTN: CDBG Program 3403 10th Street; Suite 400 Riverside, CA 92501 RE: 2016 -2017 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Dear County CDBG staff, At our September meeting, the Vista Community Clinic Board of Directors approved submission of the enclosed grant applications for CDBG finds via the County and the City of Lake Elsinore funding mechanisms. Grant funding would support essential outreach and enrollment staff for our new community health center, VCC: Lake Elsinore, set to open in January 2016. These funds will be used to link low- income and uninsured residents to primary care, dental care and behavioral health services. The staff person hired with CDBG funds will conduct outreach in Lake Elsinore and surrounding communities and educate residents about the healthcare services available, regardless of residents' ability to pay. This staff person is also a trained enrollment counselor than helps individuals and families to complete Medi -Cal; Covered California and CalFresh applications. Vista Community Clinic looks forward to serving low- income residents of Riverside County when our new clinic opens. We anticipate serving 3,500 new patients annually. Should you have any questions about the organization or our applications, please don't hesitate to contact our CEO, Fernando Safiudo, at (760) 631 -5000 x 1131 or CEO u.vcc.clinC. Best gards, RLert Gates President VCC Board of Directors a a0 - u3l -succ r /GO 4i -sI 19V0 V�sfe. TCtr�ce, Vls.`e, �p �2Q &ro w�i�n� v�s4ecomtnuniiydhic,a;. ^, Vista y corirfi uni * y + H nC September 24, 2015 Riverside County EDA ATTN: CDBG Program 3403 10th Street; Suite 400 Riverside, CA 92501 RE: 2016 -2017 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Dear County CDBG staff, At our September meeting, the Vista Community Clinic Board of Directors approved submission of the enclosed grant applications for CDBG finds via the County and the City of Lake Elsinore funding mechanisms. Grant funding would support essential outreach and enrollment staff for our new community health center, VCC: Lake Elsinore, set to open in January 2016. These funds will be used to link low- income and uninsured residents to primary care, dental care and behavioral health services. The staff person hired with CDBG funds will conduct outreach in Lake Elsinore and surrounding communities and educate residents about the healthcare services available, regardless of residents' ability to pay. This staff person is also a trained enrollment counselor than helps individuals and families to complete Medi -Cal; Covered California and CalFresh applications. Vista Community Clinic looks forward to serving low- income residents of Riverside County when our new clinic opens. We anticipate serving 3,500 new patients annually. Should you have any questions about the organization or our applications, please don't hesitate to contact our CEO, Fernando Safiudo, at (760) 631 -5000 x 1131 or CEO u.vcc.clinC. Best gards, RLert Gates President VCC Board of Directors a a0 - u3l -succ r /GO 4i -sI 19V0 V�sfe. TCtr�ce, Vls.`e, �p �2Q &ro w�i�n� v�s4ecomtnuniiydhic,a;. ^, VCC: Lake Elsinore Budget 7 /1/16 - 6/30/17 RN REFFERAL COORDINATOR CARE COORDINATOR /HEALTH ED PRENATAL HEALTH EDUCATOR MEDICAL ASSISTANTS DENTAL ASSISTANTS REGISTRATION STAFF OUTREACH & ENROLLMENT SPEC CALL CENTER OPERATOR CLINIC MANAGER BILLER IT SUPPORT FACILITIES / COURIER Subtotal Fringe Benefits @ 20.3% TOTAL SALARIES OPERATING EXPENSES Lab Clinic Supplies Dental Supplies Pharmaceuticals and Vaccines Office Expenses Janitorial Supplies Outside Printing Copier Expenses Postage Telephone and Internet Travel Workshops & Seminars Provider Licenses, etc. Provider CME Bus Tokens / Transportation Equipment Nextgen Consultant support Rent = acility Costs nsurance Other Expenses TOTAL OPERATING EXPENSES ndirect Expenses @ 20.9% Funds 1.00 PERSONNEL EXPENSES MD OB /GYN DENTIST DENTAL HYGIENIST FTE Base Salary Total Cost 1.60 $ 185,000 $ 37,440 $ 29610C 0.40 0.40 $ 2055000 $ 375440 $ 8210C 1.00 $ 65,000 $ 1352200 $ 13552C 1.00 $ 133,120 $ 85,000 $ 8520C RN REFFERAL COORDINATOR CARE COORDINATOR /HEALTH ED PRENATAL HEALTH EDUCATOR MEDICAL ASSISTANTS DENTAL ASSISTANTS REGISTRATION STAFF OUTREACH & ENROLLMENT SPEC CALL CENTER OPERATOR CLINIC MANAGER BILLER IT SUPPORT FACILITIES / COURIER Subtotal Fringe Benefits @ 20.3% TOTAL SALARIES OPERATING EXPENSES Lab Clinic Supplies Dental Supplies Pharmaceuticals and Vaccines Office Expenses Janitorial Supplies Outside Printing Copier Expenses Postage Telephone and Internet Travel Workshops & Seminars Provider Licenses, etc. Provider CME Bus Tokens / Transportation Equipment Nextgen Consultant support Rent = acility Costs nsurance Other Expenses TOTAL OPERATING EXPENSES ndirect Expenses @ 20.9% Funds 1.00 $ 35,360 $ 31,200 $ 35,360 $ 31,200 0.60 $ 31,200 $ 37,440 $ 37,440 $ 24,960 0.40 $ 24,960 $ 375440 1.00 $ 14,976 $ 65,000 4.00 $ 331280 $ 133,120 2.00 $ 45,760 $ 91,520 $ 45,760 2.00 $ 13,728 $ 29.120 $ 87.360 1.00 $ $ 31,200 $ $ 31,200 $ $ 31,200 1.00 $ $ 24,960 $ $ 24,960 $ 1.00 $ 65,000 $ 65,000 0.50 $ 37,440 $ 18,720 0.30 $ 45,760 $ 13,728 1.00 $ 33,280 $ 33,280 20.20 0 29,146 20,192 29.874 7 4 5 12 5 2 6 7 2 ,560 $ 12287,864 $ 31,200 $ 257,573 $ 62240 $ 15645,437 $ 379440 0 29,146 20,192 29.874 7 4 5 12 5 2 6 7 2 ,560 AL EXPENSES VISTA COMMUNITY CLINIC REVENUE AND EXPENSE REPORT AS OF 6/30/2014 .......... .....+ Year -to -date . «....,, ......... Budget Actual Variance REVENUE Patient Fees 26,416,401.00 26,350,434.55 (499,768.97) (65,966.45) Contracts 71471,419.00 882,474.00 7,881,109.65 409,690.65 Other Revenue 12266,500.00 11667,628.77 401,128.77 Total Revenue 35,154,320.00 35,8997172.97 744,852.97 EXPENSES: 34,516,930.00 351016,698.97 (499,768.97) NET: Salaries 215493,632.00 882,474.00 20,8589537.63 635,094.37 Fringe Benefits 450337869.00 412125487.51 (178,618.51) Patient Contract Services 1,198,113.00 1,186,492.81 110620.19 Non-Patient Contr Svcs 836,673.00 110095843.11 (173,170.11) Supplies 21434,759.00 2,520,104.52 (85,345.52) Communications 209,827.00 2085460.86 1,366.14 Travel 230,485.00 298,163.77 (67,678.77) Equipment 532,472.00 774,274.86 (241,802.86) Facilities 963,239.00 17089,931.50 (126,692.50) Insurance 235,140.00 240,854.10 (51714.10) Financing 282,698.00 273,438.53 95259.47 Advertising 92,629.00 164,798.01 (72,169.01) Depreciation 1,451,233.00 1,444,110.26 71122.74 Other 400,525.00 580,283.89 (1795758.89) Outreach 121,636.00 154,917.61 (33,281.61) Admin Allocation 0.00 0.00 0.00 Total Expenses 34,516,930.00 351016,698.97 (499,768.97) NET: 637,390.00 882,474.00 NOTICE OP AWARD Date Issued: 7 /23/2015 10:16:02 AM Award Number 3 H80CS00282 -13 -08 HRSA Electronic Handbooks (EHBs) Registration Requirements The Project Director of the grant (listed on this INCA) and the Authorizing Official of the grantee organization are required to register (if not already registered) within HRSA's Electronic Handbooks (EHBs). Registration within HRSA EHBs is required only once for each user for each organization they represent. To complete the registration quickly and efficiently we recommend that you note the 10 -digit grant number from box 4b of this NoA. After you have completed the initial registration steps (i.e.,created an individual account and associated it with the correct grantee organization record), be sure to add this grant to your portfolio. This registration in HRSA EHBs is required for submission of noncompeting continuation applications. In addition, you can also use HRSA EHBs to perform other activities such as updating addresses, updating email addresses and submitting certain deliverables electronically. Visit https:// grants3 .hrsa.gov /2010ANebEPSExternal/ Interface / common /accesscontrol /login.aspx to use the system. Additional help is available online and /or from the HRSA Call Center at 877- Go4- HRSA/877- 464 -4772. Terms and Conditions Failure to comply with the remarks, terns, conditions, or reporting requirements may result in a draw down restriction being placed on your Payment Management System account or denial of future funding. Grant Specific Condition(s) 1. Due Date: Within 30 Days of Award Release Date Submit a revised SF 424A, Line Item Budget, and Budget Narrative Justification for the Federal award of $404,210. The Federal amount refers to only the Federal section 330 Health Center Program grant funding for this award, not all Federal grant funding that an applicant receives. Also include the budget breakdown for non - Federal resources. (Refer to budget requirements in the Service Area Funding Opportunity Announcement or Budget Period Renewal Non - Competing Continuation guidance for budget format.) The budget justification must detail the costs of each line item within each object class category. For the Personnel line item, you must include the following for each employee supported by funds from this award: name of employee; base salary; % FTE on the grant; and amount of Federal funds (wages and % of fringe benefits) to be paid for the budget year. This personnel information requirement also applies to subawards /subcontracts supported by Federal funds from this grant. Federal grant funds may not be used to pay the salary of an individual at a rate in excess of Federal Executive Level II of the Federal Executive Pay scale (currently $183,300). This amount reflects an individual's base salary exclusive of fringe benefits and income that an individual may be permitted to earn outside of the duties to the applicant organization (i.e., rate limitation only limits the amount that may be awarded and charged to HRSA grants.) Please contact your Grants Management Specialist for specific submission instructions. Failure to submit the Federal Budget within 30 days will result in denial of access to funds in the PMS account related to this Grant. Program Specific Condition(s) 1. Due Date: Within 30 Days of Award Issue Date Within 30 days of this Notice of Award, the grantee must submit into HRSA's Electronic Handbook a revised equipment list and revised budget narrative/justification. The revised information should only include the use of NAP One -Time funding and not include any other budget issues within the grant. 2. Due Date: Within 30 Days of Award Issue Date Within 30 days of this Notice of Award, the grantee must submit revised schematic drawings and a site plan into HR$A's Electronic Handbook, Grant Specific Term(s) 1 This Notice of Award (NoA) is issued to support your New Access Point (NAP) application submitted in response to HRSA -05 -016 to establish new access points) to provide primary health services at all sites) identified on Form 59 of the NAP application in alignment with the scope verification conditions on this NoA. This NoA provides $404,210 for the period August 1, 2015 through February 29. 2016, for a total of 7 months. Of this amount, $130,595 is to support one -time activities and $273,615 is provided to support operational NAP activities. This decision increases your ongoing target level of support by $599,650. 2, Health Center Program New Access Point (NAP) grantees are expected to achieve full operational capacity as outlined in the NAP application within two years of receiving Federal section 330 grant support. This includes service to the number of unduplicated patients projected on Form 1A by December 31, 2016. Progress will be monitored Through the Page 2 NOTICE OF AWARD Date Issued: 7/23/2015 10:16:02 AM Award Number: 3 1-I80CS00282 -1308 annual Budget Period Progress Report and Uniform Data System report. Failure to serve the projected number of unduplicated patients by December 31, 2016 may result in the reduction of Health Center Program grant funding. 3. New and /or improved space resulting from the One -Time Funding project may only be used for purposes consistent with Section 330 of the Public Health Service (PITS) Act (42 U.S.C. §254b). Use of improved space for other purposes inconsistent with the li ealth Center Program requires Prior Approval. 4. Operational funds awarded through this New Access Point (NAP) grant cannot be re- budgeted for one -time funding activities Te., minor renovation and /or moveable equipment purchases). 5, This NAP One -time funding has been awarded based upon the information provided in the application. Proposed A &R activities or fixed equipment not identified in the one -lime funding projects) may not be funded without prior approval. If this occurs, please contact the assigned Project Officer to discuss. 6. Applicants that are not required to file a Notice of Federal Interest, acknowledge with the receipt of the Notice of Award that the Federal interest exists in real property and equipment and will be maintained in accordance with 46 CFR Pad 75 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards. The recipient shall maintain adequate documentation to track and protect the Federal Interest. For real property, adequate documentation will also include communications between the lessor and the lessee related to protecting such interest, in accordance with the standard award terms and conditions. Such documentation should be available for subsequent review by HRSA. 7, Funds in this award associated with the One -Time Funding alteration /renovation project are restricted and may not be drawn down until all program- and grant- specific conditions of this award have been met. The only exceptions to this restriction on comedown are limited pre - construction activities related to meeting one of these conditions, such as expenses for completing architectural and engineering plans, meeting licensing and permitting requirements, historic preservation consultation with the State Historic Preservation Office/Tribal Historic Preservation Office, and preparing the Environmental Assessment. $, Pre -award costs such as architect's and consultant's fees necessary to the planning and design of the project may be considered for funding as long as they are included in the application, are allowable costs under the authorizing legislation and were not incurred more than 90 days prior to award issue date. It should be noted that such pre -award costs are undertaken at the applicant's risk. Consultation with the Grants Management Specialist is needed to determine if such costs will be permitted. 9. Effective December 26, 2014, all references to OMB Circulars for the administrative and audit requirements and the cost principles that govern Federal monies associated with this award are superseded by the Uniform Guidance 2 CFR 200 as codified by HITS at 45 CFR 75. 10, NI sites proposed on Form 5B of the approved New Access Point (NAP) application must be open and operational within 120 days of the Notice of Award. Failure to verify that all sites are operational within the 120 -day period referenced within the scope verification conditions) above will result in the placement of a Progressive Action condition on your award, This Progressive Action condition will require that the proposed site(s) be approved and verified as implemented through a Change in Scope request. In addition, until the Progressive Action condition is lifted, restrictions will be placed on your grant award requiring that all drawdown of I {ealth Center Program grant award funds from the Payment Management System (PMS) must have prior approval of the HRSA Division of Grants Management Operations (DGMO). If implementation staff proposed sites is not documented within the specified timeline described in the Progressive Action condition, HRSA will proceed with the withdrawal of support through the cancellation of all or a portion of the NAP grant award. 11. Requests for carryover of a obligated balances from one budget period to the next require prior approval by Ii RSA. Requests to carryover operational NAP funds will not be approved, unless indicated in the term on this award describing the funding amount. Funds for one -time funding activities (i.e., minor renovation and /or moveable equipment purchases) must be obligated within one year (rain this Notice of Award. If this date is beyond the end of your cuff cut budget penod, a carryover request must be submitted to use one -time funds in the next budget period. To carryover one -time funding, the appropriate amount must be shown as un- obligated (UOB) on line 10.h of the Annual Federal Financial Report (FFR), SP 425. In addition, a Prior Approval Request to carry over these funds must be submitted through EHB immediately following the PER submission. Please consult the Grants Management Specialist for questions regarding submission of the PER and /or Prior Approval Requests to carry over UOB funds. Page 2 Compliance I Human I Resource I Finance Resources Development Chief Compliance Officer Compliance Quality VCC Board of Directors Fernando Sahudo Chief Executive Officer Chief Human Chief Chief Financial Resources Development Officer& Officer Officer Revenue Cycle Operating Director Officer Communications Accounting Credentialer Generalists Technicians Dental Services Marketing Gran[writing Billing Senior Controller Nursing Services Outreach Facilities Medical & Health Dental Services Promotion Operations ( Information Technology Chief Medical Chief Health Chief Chief Officer Proration Operating Information Officer Officer Officer Medical Services Pharmacy Technicians Dental Services Gran[writing Senior EHft Analysts Nursing Services Outreach Operations Trainer SO +HPC Mgrs. La65ervices Programs Clinic Managers MDS, PAs, NPs Vista Comm, .11 IIT Y Cleric September 24, 2015 Riverside County EDA ATTN: CDBG Program 340310th Street, Suite 400 Riverside, CA 92501 RE: 2016 -2017 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Dear County CDBG staff, At our September meeting, the Vista Community Clinic Board of Directors approved submission of the enclosed grant applications for CDBG funds via the County and the City of Lake Elsinore funding mechanisms. Grant funding would support essential outreach and enrollment staff for our new community health center, VCC: Lake Elsinore, set to open in January 2016. These funds will be used to link low- income and uninsured residents to primary care, dental care and behavioral health services. The staff person hired with CDBG funds will conduct outreach in Lake Elsinore and surrounding communities and educate residents about the healthcare services available, regardless of residents' ability to pay. This staff person is also a trained enrollment counselor than helps individuals and families to complete Medi -Cal; Covered California and CalFresh applications. Vista Community Clinic looks forward to serving low- income residents of Riverside County when our new clinic opens. We anticipate serving 3,500 new patients annually. Should you have any questions about the organization or our applications, please don't hesitate to contact our CEO, Fernando Sanudo, at (760) 631 -5000 x 1131 or CEO@vcc:cliii c. Best gards, R bert Gates President VCC Board of Directors P /60 -6Ea -5000 F?f0. =i4 -? 1000 'Vkge 7etrnce, Vasa, Riverside County Economic Development Agency: Primary Contact: Ms. Wendy Childress Phone: (626) 644 -1020 EDA Email: wendychildressnaacpbranch1034 @gmail.com Document Generated: Tuesday, November 3rd 2015, 7:48 am Applicant Profile Applicant Type Organization Legal Name NATIONAL ASSOCIATION FOR THE ADVANCEMENT OF COLORED PEOPLE Addressl BRANCH 1034 PO BOX 543 LAKE ELSINORE, California 92531 Telephone UNITED STATES Primary Contact (909) 232 -0190 Ms. Wendy Childress Phone: (626) 644-1020 Email: wendychildressnaacpb ranch 1034 FEIN / TAX ID @gmail.com DUNS Number 33- 0644905 Web Address 080037418 http://www.naacpbranchl034.org #CDBG 16- 170083 Page 1 Primary Contact: Ms. Wendy Childress Phone: (626) 644 -1020 EDA Email: wendychildressnaacpbranch1034 @gmail.com Document Generated: Tuesday, November 3rd 2015, 7:48 am CDBG Application 2016 -2017 2016 -2017 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Program Description: CDBG is a flexible program that provides communities with resources to address a wide range of unique community development needs. Beginning in 1974, the CDBG program is one of the longest continuously run programs at HUD. The CDBG entitlement program allocates annual grants to larger cities and urban counties to develop viable communities by providing decent housing, a suitable living environment, and opportunities to expand economic opportunities, principally for low- and moderate - income persons. The CDBG program is a federally- funded program administered through the U.S. Department of Housing and Urban Development (HUD). As an Urban County in the Entitlement CDBG program, the County receives and annual formula allocation of CDBG funds from HUD. HUD determines the amount of each grant by using a formula comprised of several measures of community need, including the extent of poverty, population, housing overcrowding, age of housing, and population growth lag in relationship to other metropolitan areas. The program works to ensure decent affordable housing, to provide services to the most vulnerable in our communities, and to create jobs through the expansion and retention of businesses. CDBG is an important tool for helping local governments tackle serious challenges facing their communities. The CDBG program has made a difference in the lives of millions of people and their communities across the Nation. CDBG was authorized under the Housing and Community Development Act of 1974, as amended, and is listed under the Catalog of Federal Domestic Assistance (CFDA) as 14.218. Applicable CDBG regulations can be found at 24 CFR Part 570 and 24 CFR Part 91. CDBG funding has been used by the County, its cooperating cities, and other subrecipients for a wide variety of community, economic, and social development activities. Activities include public facilities such as fire stations, parks, community centers, senior centers, homeless shelters, health clinics, water and sewer improvements, and street and sidewalk improvements. CDBG also provides public service activities such as child care, health care, after school, programs, senior programs, food and clothing distribution, job training, recreation, and many more. All activities funded with the County's CDBG funds must: 1. serve persons or communities within the County's Urban County area; 2. be an eligible activity under CDBG regulations (24 CFR Part 570.201); and 3. meet a National Objective of the CDBG program (24 CFR Part 570.208). Most activities meet a National Objective by benefitting low- income persons or low- income communities. The County's Urban County CDBG Program includes all of the unincorporated areas of Riverside County as well as the "cooperating" cities of: Banning, Beaumont, Blythe, Canyon Lake, Coachella, #CDBG 16- 170083 Page 2 Riverside Cou Primary Contact: Phone: EDA Email: Document Generated ity Economic Development Agency Ms. Wendy Childress (626) 644 -1020 wendychildressnaacpbranch1034 @gmail.com Tuesday, November 3rd 2015, 7:48 am I. GENERAL INFORMATION This application is intended for use ONLY for Cooperating Cities and their approved non - profit organizations [501(c) (3)] that will be requesting CDBG funds from the specific Cooperating City. Other organizations, such as Non - Profit 501(c)(3), Higher Education Institution, or Other Government Agencies /Special District, please return to the CURRENT PROGRAMS & APPLICATIONS page and complete the (COUNTY & NON -CITY APPLICANTS ONLY) CDBG 2016 -2017 application. Applicants are required to answer the following questions. (You may hit the "Tab" key to move on to the next question). Once complete, please select the "Did I complete this page" link to assure that all required questions have been answered. If any question was skipped, this link will return you to those questions that remain unanswered. After all questions have been answered, please select the "SAVE" button to proceed to the next page. Applying City /Organization Name: NATIONAL ASSOCIATION FOR THE ADVANCEMENT OF COLORED PEOPLE BRANCH 1034 Type of Organization: Non - Profit Organization If a NON- Profit Organization, what City(ies) is your organization applying to: LAKE ELSINORE MURRIETA Organization Address: PO BOX 543 City: LAKE ELSINORE Zip Code: 92531 Mailing Address: PO BOX 543 City: LAKE ELSINORE Zip Code: 92531 Telephone Number: 9092320190 Fax Number: Executive Director: Darryl Smith Telephone Number: E -Mail Address: *CDBG 16- 170083 Pa e 3 Riverside County Economic Development Agency Primary Contact: Ms. Wendy Childress Phone: (626) 644 -1020 Email: wendychildressnaacpbranchl034 @gmail.com Document Generated: Tuesday, November 3rd 2015, 7.48 am Program Manager: Wendy Childress Telephone Number: 6266441020 E -Mail: wendychiIdressnaacpbranch1034 @gmai1.com Grant Writer: Address (if different from above): Telephone Number: E -Mail: II. Organizational History (applicable ONLY if you are a non - profit organization) Date Organization founded: 1977 -1 -1 Date Organization incorporated as a non - profit organization: -1 -1 Federal Tax Identification Number: 330644905 DUNS Number: 080037418 Organization Web Address: www.naacpbranchl034.org Does your Organization expend $500,000 or more a year in federal funds? No Number of paid staff: 0 Number of volunteers: 10 Non - profit Faith Based Organization: No Please list your City Council Members /Board of Directors: Darryl Smith Sr. Samuel Thomas Brenda Phillips Mary Venerable #CDBG 16- 170083 Pa e 4 Riverside County Economic Development Agency: Primary Contact: Ms. Wendy Childress Phone: (626) 644 -1020 Email: wendychildressnaacpbranchl034 EDA @gmail.com Document Generated: Tuesday, November 3rd 2015, 7:48 am Or, upload list of Names for Board of Directors here: BRANCH OFFICERS (1).pdf Please upload your organization's Articles of Incorporation here: NAACP Articles.pdf Please upload your organization's Bylaws here: CA State Conference Bylaws (1).pdf Please upload your City Council /Board of Directors Written Authorization approving submission of application: act =so support letter from branch.pdf #CDBG 16- 170083 Page 5 Riverside County Economic Development Agency: Primary Contact: Ms. Wendy Childress Phone: (626) 644 -1020 Email: wendychildressnaacpbranchl034 EDA @gmad.com 1. _, Document Generated: Tuesday, November 3rd 2015, 7:48 am III. PROJECT ACTIVITY Name of Project: ACT -SO Program Specific Location of Project (include street address; if a street address has not been assigned, provide APN): Street: 600 W Graham City: Lake Elsinore Zip Code: CA Assessor's Parcel Number (APN): CDBG Funds Requested: $12,200 Where will the proposed activity occur (be specific as to the geographic boundaries)? if the project involves a new or existing facility, what is the proposed service /benefit area for the facility? The activities will be held at the public library in the city of Lake Elsinore. What City(ies) will/ does the activity occur within? Lake Elsinore Regions: Other: If this project benefits residents of more than one community or jurisdiction, have requests been submitted to those other entitlement jurisdictions? (i.e., City of Palm Springs, City of Moreno Valley, City of Riverside, etc.) Check ONLY the applicable category your application represents. Public Service Other: (provide description) Upload photos of structure for rehabilitation /preservation (if applicable) No File Uploaded Respond to A & B ONLY if this application is for a public service project. (A) Is this a NEW service provided by your agency? #CDBG 16- 170083 Pa e 6 Riverside Cou Primary Contact: Phone: Email: Document Generated YES ity Economic Development Agency Ms. Wendy Childress (626) 644 -1020 wendychildressnaacpbranchl034 @gmail.com Tuesday, November 3rd 2015, 7:48 am (B) If service is not new, will the existing public service activity level be substantially increased or improved? If applicable, upload the Project Activity Map: No File Uploaded #CDBG 16- 170083 Pa e 7 Riverside County Economic Development Agency: Primary Contact: Ms. Wendy Childress Phone: (626) 644 -1020 EDA Email: wendychildressnaacpbranch1034 @gmad.com ,,,,... Document Generated: Tuesday, November 3rd 2015, 7:48 am IV. PROJECT NARRATIVE A. Provide a detailed Project Description . The description should only address or discuss the specific activities, services, or project that is to be assisted with CDBG funds. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity: ACT -SO (The Academic, Cultural, Technological and Scientific Olympics) is a yearlong enrichment program designed to recruit, stimulate, improve and encourage high academic and cultural achievement among high school students of African-American descent. The ACT-SO program centers on the dedication and commitment of community volunteers and business leaders; to serve as mentors and coaches to promote academic and artistic excellence among African - American students. ACT -SO is rooted in the firm conviction that all students can succeed and compete at the same or superior levels as their counterparts in classrooms, boardrooms and laboratories across this nation and abroad. B. Provide a detailed description of the proposed use of the CDBG funds only (e.g. client scholarships, purchase of specific equipment, rent, supplies, utilities, salaries, etc.): Funds will assist with the cost of supplies, equipment , & materials needed for mentoring. The areas include but are not limited to engineering, music composition, entrepreneurship, dance, dramatics, classical music, culinary, chemistry, & drawing. C. What are the goals and objectives of the project, service, or activity? How will you measure and evaluate the success of the project to meet these goals and objectives (measures should be qualitative)? The ACT -SO program is an educational and artistic learning experience. Via this program, students participate in enrichment opportunities such as workshops, tutorials, and field trips. Our focus is on developing well- rounded, civic - minded young people through enrichment and mentoring. In addition to providing academic, artistic, and entrepreneurial mentoring, we incorporate the importance of being active in the community, volunteering, and giving back. These students continue on to college and post - graduate schools to become leaders, entrepreneurs, educators, scientists, etc. in their communities. D. Please identify the project milestones using an Estimated Timeline for Project Implementation: ACT -SO is a year -long youth achievement program that begins in August of each year. ACT -SO adult volunteers recruit students and mentors. Students work with mentors from August to April in the following areas: Humanities, Performing Arts, STEM, Visual Arts, Business, and Culinary. Students develop, enhance their knowledge and skills in their area of choice. August: Local programs kick -off annual ACT -SO activities September- March: Local programs conduct mentoring and scholastic enrichment activities April: Local programs will host an ACT -SO competitions Once local competitions are held, the gold medalists are invited to compete on a national level. The National Competition and Ceremonies are held every July in conjunction with the NAACP National Convention, is the ACT -SO culminating event. Cylce will repeat in August of each year. #CDBG 16- 170083 Pa e 8 Riverside County Economic Development Agency: Primary Contact: Ms. Wendy Childress Phone: (626) 644 -1020 EDA Email: wendychildressnaacpbranch1034 @gmail.com Document Generated: Tuesday, November 3rd 2015, 7:48 am V. PROJECT BENEFIT A. Indicate the number of people or households that will directly benefit from your proposal using CDBG funds: (NOTE: This is based on the expected number of clients to be served if the County funds your project for the requested amount.) approximately 30 -50 households B. Indicate the number of unduplicated clients that will be served (An unduplicated client is counted only once, no matter how many direct services the client receives during a funding year): 30 -50 C. Length of proposed CDBG- funded activities or service (weeks, months, year): 12 months D. Service will be provided to (check one or more): CHILDREN Range of children's age (if applicable): If services are provide to Homeless persons, please indicate the number of beds at facility: E. What methods will be used for community involvement to assure that all who might benefit from the project are provided an opportunity to participate? Posting to website, direct school recruitment (public, private), referrals F. What evidence is there of a long -term commitment to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? Dedication of program coordinators and mentors Building partnerships /relationships with community organizations Fundraising events Continued recruitment of students and volunteers #CDBG 16- 170083 Pa e 9 Riverside County Economic Development Agency Primary Contact: Ms. Wendy Childress Phone: (626) 644 -1020 EDA Email: wendychildressnaacpbranch1034 @gmail.com Document Generated: Tuesday, November 3rd 2015, 7:48 am VI. NATIONAL OBJECTIVE All CDBG- funded activities must meet at least one of the five National Objectives of the CDBG program. Indicate the category of National Objective to be met by your activity: CATEGORY 1: Benefit to low- moderate income persons (must be documented). Please choose either subcategory A or B: A. Limited Clientele: The project serves clientele that will provide documentation of their family size, income, and ethnicity. Identify the procedure you currently have in place to document that at least 51% of the clientele you serve are low- moderate income persons. B. Clientele presumed to be principally low- and moderate - income persons: The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client (s) that they fall into one of the following presumed categories. Presumed Categories: Abused children Battered spouses Elderly persons Severely disabled adults Migrant Farm workers Persons living with AIDS Homeless persons Illiterate adults Describe the clientele above (sections A and B) to be served by this activity: Discuss how this project directly benefits low- and moderate- income residents: CATEGORY 2: Area Benefit - The project or facility serves, or is available to, ALL persons located within an area where at least 51% of the residents are low /moderate - income. Please note: EDA is currently using the 2010 Census data and guidance from the U.S. Department of Housing and Urban Development. Census data is used for determining eligibility of low- and moderate - income area benefit CDBG projects. Enter or copy and paste Census Tract and block group numbers: Lake Elsinore - 39486 Murrieta - 50075 Wildomar - 85446 Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) DC 10CT_C06065_000. pdf #CDBG 16- 170083 Page 10 Riverside Cou Primary Contact: Phone: Email: Document Generated 1ty Economic Development Agency Ms. Wendy Childress (626) 644 -1020 wendychildressnaacpbranch1034 @gmail.com Tuesday, November 3rd 2015, 7:48 am Total population in Census Tract(s) / block group(s): Total percentage of low- moderate population in Census Tract(s) / block group(s): CATEGORY 3: Prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified (and County - designated) slum and blighted area. Is the proposed project located in an area with determinable indications of slum and blight? Project Benefit, Category 3. Slum Blight Documentation (Maps, Photos, News Stories, Reports, etc.) (Attach if applicable) No File Uploaded Provide the percentage of Deteriorated Buildings /Qualified Properties: Slum /Blight Designation Year: Public Improvement Type and Condition: Describe the Boundaries of the Slum /Blight area(s): CATEGORY 4: Activities undertaken to create or retain permanent jobs, at least 51% of which will be made available to or held by low /moderate- income persons. Proposed Job Creation /Retention: Total Jobs Expected to Create: Total Jobs Expected to Retain: CATEGORY 5: Activities that provide assistance to micro - enterprise owners /developers who are low /moderate- income: Proposed Assistance to Businesses: New Businesses expected to assist: Existing Businesses expected to assist: Enter Total Businesses expected to assist: #CDBG 16- 170083 Pa e 11 Riverside County Economic Development Agency: Primary Contact: Ms. Wendy Childress Phone: (626) 644 -1020 EDA Email: wendychildressnaacpbranch1034 @gmail.com Document Generated: Tuesday, November 3rd 2015, 7:48 am VII. FINANCIAL INFORMATION Personnel Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Salaries & Wages 0 0 Fringe Benefits 0 0 Consultants & Contract Services 0 0 SubTotals: 0 0 Non - Personnel Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Space Costs 11200 11200 Rental, Lease or Purchase of Equipment 11800 17800 Consumable Supplies 31850 17200 Travel 167000 81000 Telephone 0 0 Utilities 0 0 Other Costs 0 0 SubTotals: 22,850 12,200 Other Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Architectural /Engineering Design 0 0 Acquisition of Real Property 0 0 Construction /Rehabilitation 0 0 Indirect Costs 0 0 Other 0 0 SubTotals: 0 0 Grand Totals: 22,850 12,200 #CDBG 16- 170083 Page 12 Riverside County Economic Development Agency: Primary Contact: Ms. Wendy Childress Phone: (626) 644 -1020 EDA Email: wendychildressnaaepbranchl034 @gmail.com 1 11 Document Generated: Tuesday, November 3rd 2015, 7:48 am Agency Custom Budget Upload OPTIONAL- Upload your Agency Custom Budget: Provide total Budget information and distribution of CDBG funds in the proposed budget No File Uploaded #CDBG 16- 170083 Page 13 rside County Economic Development Agency: Primary Contact: Ms. Wendy Childress Phone: (626) 644 -1020 EDA Email: wendychildressnaacpbranch1034 @gmail.com Document Generated: Tuesday, November 3rd 2015, 7:48 am LEVERAGING List other funding sources and amounts (commitments or applications) which will assist in the implementation of this activity. Current and pending evidence of leveraging commitments/ applications must be submitted with application. Federal: Federal: State /Local: Private: Fees: Donations: Other: C. What type of long -term financial commitment is there to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? Securing funds through fundraising and Donations D. Provide a summary by line item of your organization's previous year's income and expense statement (Attachment VI -B, Exhibits 1, 2, etc.): See attached OR Upload Income and Expense Statement: Expense Statement.pdf Upload Leveraging (Evidence of Commitment): No File Uploaded E. Was this project or activity previously funded with CDBG? NO If yes, when? -1 -1 F. Is this activity a continuation of a previously funded (CDBG) project? NO If yes, explain: #CDBG 16- 170083 Page 14 Riverside Cou Primary Contact: EDA Phone: Email: Document Generated VIII. MANAGEMENT CAPACITY ity Economic Development Agency Ms. Wendy Childress (626) 644 -1020 wendychildressnaacpbranch1034 @gmail.com Tuesday, November 3rd 2015, 7:48 am A. Describe your organization's experience in managing and operating project or activities funded with CDBG or other Federal funds: We have an experienced accountant on our volunteer staff. B. Describe your organization's written and adopted management systems (i.e., policies and procedures) including personnel, procurement, property management, record keeping, financial management, etc.? Upload Management Capacity (Detailed organizational chart): No File Uploaded C. Please provide the names and qualifications of the person(s) that will be primarily responsible for the implementation and completion of the proposed project: Wendy Childress, Co -Chair Ikia Fletcher, Chair have served in the nonprofit sector for over 15 years as a Development Associate, Associate Director of Financial Development and Vice President of Marketing and Special Events. In addition, she also served in the field of education as a Substitute Teacher for several years J #CDBG 16- 170083 Pa e 15 Riverside County Economic Development Agency`. Primary Contact: Ms. Wendy Childress Phone: (626) 644 -1020 EDA Email: wendychildressnaacpbranchl034 @gmail.com Document Generated: Tuesday, November 3rd 2015, 7,48 am APPLICATION CERTIFICATION APPLICATION CERTIFICATON Undersigned hereby certifies that (check box after reading each statement and digitally sign the document): Applicant Checklist 1. The information contained in the project application is complete and accurate. 2. The applicant agrees to comply with all Federal and County policies and requirements imposed upon the project or activity funded by the CDBG program. 3. The applicant acknowledges that the Federal assistance made available through the CDBG program funding will not be used to substantially reduce prior levels of local, (NON -CDBG) financial support for community development activities. 4. The applicant fully understands that any facility built or equipment purchased with CDBG funds shall be maintained and /or operated for the approved use throughout its economic life, pursuant to CDBG regulation. 5. If CDBG funds are approved, the applicant acknowledges that sufficient non -CDBG funds are available or will be available to complete the project as described within a reasonable timeframe. 6. On behalf of the applying organization, I have obtained authorization to submit this application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and /or written Board Approval signed by the Board President). Enter Name and Title of Authorized Representative: Wendy Childress, Co -Chair DATE: 2015 -10 -30 #CDBG 16- 170083 Page 16 Riverside Cou Primary Contact: Phone: Email: Document Generated Applicant's Check -list ity Economic Development Agency Ms. Wendy Childress (626) 644 -1020 wendychildressnaacpbranch1034 @gmail.com Tuesday, November 3rd 2015, 7:48 am The following required documents listed below have been attached. Any missing documentation to the application will be cause for the application to be reviewed as INELIGIBLE. 1. City Council Members /Board of Directors 2. Articles of Incorporation and Bylaws 3. Project Activity Map 5. Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) 6. Project Benefit, Category 3, Slum Blight Documentation (Maps, Photos, News Stories, Reports, etc.) (Attach if applicable) 7. Leveraging (Current evidence of commitment) 8. Income and Expense Statement 9. Management Capacity (Detailed organizational chart) 10. City Council /Board Written Authorization approving submission of application (below) Please Upload City Council or Board Approval Here: act =so support letter from branch.pdf #CDBG 16- 170083 Paqe 17 Primary Contact: Ms. Wendy Childress Phone: (626) 644 -1020 EDA Email: wendychildressnaacpbranch1034 @gmail.com Document Generated: Tuesday, November 3rd 2015, 7:48 am Application Feedback #CDBG 16- 170083 Page 18 NAACP BRANCH #1034 - LAKE ELSINO RE/SOUTH WEST RIVERSIDE COUNTY 2015-2016 BRANCH OFFICERS TITLE NAME President Darryl Smith Sr 1 s' Vice President Samuel Thomas 2nd Vice President Ricardo Stallworth Secretary Brenda Phillips Treasurer Mary Venerable NAACP Branch 1034 Lake Elsinore /Southwest Riverside, P.O. Box 543, Lake Elsinore, CA. 92531 Phone: 424 - 240 -9286 Fax: 253- 423 -0941 E -Mail: adminftaacp0branch1034 ore Website: www.naacpbranch1034.org NAACP FOUNDED 1909 APPROVED BY THE I NATIONAL OFFIGIKON I Revised 10/18/08 BYLAWS FOR STATE /STATE AREA CONFERENCES OF NAACP NATIONAL ASSOCIATION FOR THE ADVANCEMENT OF COLORED PEOPLE These Bylaws for State /State Area Conferences relate to all Units of the National Association for the Advancement of Colored People in "good- standing" and should be read in conjunction with the Constitution and Bylaws of the National Association for the Advancement of Colored People, Article I (CONSTITUTION & BYLAWS FOR UNITS) • #- • j'. Section 1: Name The Name of the unit is the California State Conference of the National Association For The Advancement of Colored People, Section 2: Jurisdiction The California State Conference has been chartered by the National Board of Directors, as a subordinate unit of the National Association for the Advancement of Colored People to operate in the state of California. The California state conference shall be the primary entity working at the state level of government to affect the policies of the association. Branches shall have the primary responsibility of all local boards and governing bodies . Article III (CONSTITUTION & BYLAWS FOR UNITS) 4. Assessments c. Membership in the California State Conference shall comply with Article IV of the Constitution & Bylaws that includes all authorized units in California, and are required to pay annually the prescribed assessment fees. A Branch in good - standing of the California State Conference shall have paid its yearly assessment fee to the State Conference and the per capita tax on each membership to the National Association; and shall have at least fifty (50) adult members in good standing and are due 60 days prior to the state convention. Branch assessments are in accordance with the schedule below: N 100 members $100 r Fto -- —. to 300 members $300 N 31 to 500 members $500 C 501 to 1000 members $1,000 over j 1001 members $2,500 ] Other units in good standing in California comply with the national constitution as follows: A Prison Branch in good standing shall have at least 50 members; and at least twenty -five (25) members of a College Chapter, Youth Council, High School council, Junior Youth Council; and at least seven members of an Authorized Committee, at least sixty (60) days prior to any meeting of California State Conference. All units must be in good standing, pay all annual assessments; and, file all annual year -end reports as required by the association to participate in meetings of the Conference. Only members of Units in good standing as defined above are members of the California State Conference. ARTICLE V. (CONSTITUTION & BYLAWS FOR UNITS) Section 2: Meetings of the State /State Area Conference Regular meetings of the California State Conference shall be held on: The Annual Convention shall be held the 4`h week in October. The Spring meeting shall be held in April, the date shall be set and voted on at the annual convention. All units shall participate in a May Lobby Day, which will be set to follow the May revise of the State of California's revenue report and when funds provide, each President and State Executive Committee Member shall attend the Annual Leadership Retreat. The Executive Committee shall meet quarterly, January, April /May, July and September. At least two meetings shall be in person and two may be telephonic. The specific dates will be voted on at the September meeting of the following year. Standing Committee meetings will be coordinated in conjunction with the Executive Committee Meetings Units may not schedule any local meetings on the above published official state conference dates. SECTION 8: Quorum 3 At meetings of the General Membership, which has been duly called, a Quorum shall be one -third of the Units of the State Conference total membership. Article Vil (CONSTITUTION & BYLAWS FOR UNITS) Duties of Officers: Vice President Section 2 (2), the California State Conference shall have a 1St 2nd and 3" Vice President. The 2 I and 3`d Vice Presidents shall be elected geographically, one from the South and one from the North. ARTICLE Vlll (Constitution & BVlaws for Units) Makeup of Executive Committee The Executive Committee Members shall consist of those Officers and Standing Committee Chairs identified per the Constitution and Bylaws (Article VIII, Section 1 [a]) and 9 members who shall be elected to serve as At -Large Executive Committee Members. 1. (Executive Committee) a. The Executive Committee of the California State Conference shall consist of the President, 18t 2nd and 3rd Vice - President shall be elected geographically, (2nd and 3`d one from the South and one from the North), Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, State Youth President, State Youth Advisor, Six area Directors, 9 members "elected At- Large" and Standing Committee Chairs. A Branch Coordination and Development committee shall exist. Members of the committee will be the Six Area Directors and the 2nd and 3rd Vice Presidents. The President shall name the Chair of the Committee. All members of the Executive Committee are expected to contribute financially to the State Conference and assist in raising resources for its operation 4 Standing and Special Committees The Standing Committees for Units shall be: 4. Standing Committees and Special Committees of Units a. Standing Committees of State /State -Area Conferences. The Standing Committees of the State /State Area Conference shall be: Communications, Press and Publicity; Community Coordination; Education; Finance; Freedom Fund; Health; Legal Redress, Membership and Life Membership; Political Action; Religious Affairs; Youth Work and Women in the NAACP (WIN); Committee on Armed Services and Veterans Affairs; Economic Development; Housing; ACT -SO and Labor and Industry. b. State /State -Area Conference Standing Committee Reporting Requirements; 1. State /State -Area Conference Standing Committees shall gather facts of their respective subjects, disseminate the same to the Units through the State Conference office and make written reports at the following Annual Conference. 2. State /State -Area Conference Standing Committees shall be appointed within thirty (30) days following the last session of each Conference, by the President. The President shall designate the Chairperson of each of the Standing Committees, and make a report at the next regular meeting of the State /State- Area Conference. Special Committees may be appointed, only if the Executive Committee and General Membership agree upon the specific task, purpose, duties, outcome, and responsibility of the Special Committee, and it is voted on in the affirmative by the majority by both the Executive Committee and General Membership. A Special Committee does not become a part of or serve, other than providing written reports, as a member of the Executive Committee. Upon completion of task and purpose the Special Committee is automatically dissolved, this action does not require a vote of the Executive Committee or General Membership. 5 ARTICLE IX (CONSTITUTION & BYLAWS FOR UNITS) SECTION 1(4)[A] COMMITTEE ON TIME AND PLACE The location and date of State /State Area Conference quarterly meetings are to be determined at the Annual Meeting of the State /State Area Conference by the "Time and Place Committee" and must be within the jurisdiction of the State /State Area Conference in which it has been chartered. Changes in locations due to logistical challenges, unforeseen issues or failure of the Time and Place to provide a complete report will be determined by the Executive Committee, who must provide Units with at least 30 days written notice of the change. Article XIV In areas where the Constitution & Bylaws and other policies of the Association are silent Robert's Rules of Order latest edition shall govern. Voting in Unit Meetings Except for State /Sate Area Annual Meetings, which are governed by the CONSTITUTION & BYLAWS FOR UNITS OF THE NAACP, attendees at the State /State Area Conference attending the meeting shall be entitled to one (1) vote upon each matter submitted to a vote. There shall be no proxy or absentee voting. All Branch action shall be determined by a vote of a majority of the members at a General Membership meeting. TO: JAMES E. GHEE FROM: ANGELA CICCOLO, / CC: ANSON ASAKA l/ RE: CALIFORNIA STATE AREA CONFERENCE BYLAWS FOR UNITS DATE: OCTOBER 17, 2008 The California State Area Conference Bylaws for Units are hereby approved subject to the following modifications. The phrase "shall be elected geographically (2nd and 3`d one from the South and one from the North)" should be deleted from Article VIII, Section 1(a) on page 4. None of the other State Conference officers are elected by region. This proposed clause appears to contradict Article IX, Section 1(b)(1)(i) of the Bylaws for Units of the NAACP which states that "all voting at the Annual Convention must be by delegates present who were duly elected by their respective Unit in good standing within the State/State-Area Conference." In other words, all delegates should be able to elect all State Conference officers. The Voting in Unit Meeting clause on page 6 should specify which meeting is it is referencing. It is unclear if this clause refers to State Conference meetings or Branch meetings. The Irregularities clause on page 6 should be omitted because it is contradicts Article X, Section 3 of the Bylaws of Units of the NAACP. The Irregularities clause requires a waiver of any complaint that is not immediately logged. Article X, Section 3 of the Bylaws of the Units of the NAACP does not provide any time limitations for initiating a complaint against officers or members. The Presumption of Assent clause on page 7 should be omitted because i fails to consider the possibility that the minutes may not always accurately reflect every event that occurs during the meeting. In addition, this paragraph fails to consider the fact that an Executive Committee member may be abstaining. Moreover, requiring a committee member to file a written dissent before 5:00 p.m. of the next day is not a reasonable deadline. To address the State Conference's concerns, the Executive Committee members should simply vote on such action items and record the votes. NAACP FOUNDED APPROVED BY THE NATIONAL OFFICVn�! Revised 10/18/08 BYLAWS FOR STATE /STATE AREA CONFERENCES OF NAACP NATIONAL ASSOCIATION FOR THE ADVANCEMENT OF COLORED PEOPLE These Bylaws for State /State Area Conferences relate to all Units of the National Association for the Advancement of Colored People in "good - standing" and should be read in conjunction with the Constitution and Bylaws of the National Association for the Advancement of Colored People. Article I (CONSTITUTION & BYLAWS FOR UNITS) Name and Jurisdiction Section 9: Name The Name of the unit is the California State Conference of the National Association For The Advancement of Colored People. Section 2: Jurisdiction The California State Conference has been chartered by the National Board of Directors, as a subordinate unit of the National Association for the Advancement of Colored People to operate in the state of California. The California state conference shall be the primary entity working at the state level of government to affect the policies of the association. Branches shall have the primary responsibility of all local boards and governing bodies . Article Ill (CONSTITUTION & BYLAWS FOR UNITS) 4. Assessments c. Membership in the California State Conference shall comply with Article IV of the Constitution & Bylaws that includes all authorized units in California, and are required to pay annually the prescribed assessment fees. A Branch in good - standing of the California State Conference shall have paid its yearly assessment fee to the State Conference and the per capita tax on each membership to the National Association; and shall have at least fifty (50) adult members in good standing and are due 60 days prior to the state convention. Branch assessments are in accordance with the schedule below: 50 to 1100 members I $100 101 to 300 members t $300 1 2 31 to 500 members $500 501 to 1000 members $1 000 over 1001 members $2 500 Other units in good standing in California comply with the national constitution as follows: A Prison Branch in good standing shall have at least 50 members; and at least twenty -five (25) members of a College Chapter, Youth Council, High School council, Junior Youth Council; and at least seven members of an Authorized Committee, at least sixty (60) days prior to any meeting of California State Conference. All units must be in good standing, pay all annual assessments; and, file all annual year -end reports as required by the association to participate in meetings of the Conference. Only members of Units in good standing as defined above are members of the California State Conference. ARTICLE V: (CONSTITUTION & BYLAWS FOR UNITS) Section 2: (Meetings of the State /State Area Conference Regular meetings of the California State Conference shall be held on: The Annual Convention shall be held the 4`h week in October. The Spring meeting shall be held in April, the date shall be set and voted on at the annual convention. All units shall participate in a May Lobby Day, which will be set to follow the May revise of the State of California's revenue report and when funds provide, each President and State Executive Committee Member shall attend the Annual Leadership Retreat. The Executive Committee shall meet quarterly, January, April /May, July and September. At least two meetings shall be in person and two may be telephonic. The specific dates will be voted on at the September meeting of the following year. Standing Committee meetings will be coordinated in conjunction with the Executive Committee Meetings Units may not schedule any local meetings on the above published official state conference dates. SECTION 8: Quorum K At meetings of the General Membership, which has been duly called, a Quorum shall be one -third of the Units of the State Conference total membership. Article Vll (CONSTITUTION & BYLAWS FOR UNITS) Duties of Officers: Vice President Section 2 (2), the California State Conference shall have a 1s` 2nd and 3`d Vice President. The 2nd and 3 I Vice Presidents shall be elected geographically, one from the South and one from the North. ARTICLE Vlll (Constitution & Bylaws for Units) Makeup of Executive Committee The Executive Committee Members shall consist of those Officers and Standing Committee Chairs identified per the Constitution and Bylaws (Article VIII, Section 1 [a]) and 9 members who shall be elected to serve as At -Large Executive Committee Members. 1. (Executive Committee) a. The Executive Committee of the California State Conference shall consist of the President, 1s` 2nd and 3'd Vice - President shall be elected geographically,(2nd and 3`d one from the South and one from the North), Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, State Youth President, State Youth Advisor, Six area Directors, 9 members "elected At- Large' and Standing Committee Chairs. A Branch Coordination and Development committee shall exist. Members of the committee will be the Six Area Directors and the 2nd and 3rd Vice Presidents. The President shall name the Chair of the Committee. All members of the Executive Committee are expected to contribute financially to the State Conference and assist in raising resources for its operation 4 Standing and Special Committees The Standing Committees for Units shall be: 4. Standing Committees and Special Committees of Units a. Standing Committees of State /State -Area Conferences. The Standing Committees of the State /State Area Conference shall be: Communications, Press and Publicity; Community Coordination, Education; Finance; Freedom Fund; Health; Legal Redress, Membership and Life Membership; Political Action; Religious Affairs; Youth Work and Women in the NAACP (WIN); Committee on Armed Services and Veterans Affairs; Economic Development; Housing; ACT -SO and Labor and Industry. b. State /State -Area Conference Standing Committee Reporting Requirements; 1. State /State -Area Conference Standing Committees shall gather facts of their respective subjects, disseminate the same to the Units through the State Conference office and make written reports at the following Annual Conference. 2. State /State -Area Conference Standing Committees shall be appointed within thirty (30) days following the last session of each Conference, by the President. The President shall designate the Chairperson of each of the Standing Committees, and make a report at the next regular meeting of the State /State- Area Conference. Special Committees may be appointed, only if the Executive Committee and General Membership agree upon the specific task, purpose, duties, outcome, and responsibility of the Special Committee, and it is voted on in the affirmative by the majority by both the Executive Committee and General Membership. A Special Committee does not become a part of or serve, other than providing written reports, as a member of the Executive Committee. Upon completion of task and purpose the Special Committee is automatically dissolved, this action does not require a vote of the Executive Committee or General Membership. 5 ARTICLE IX (CONSTITUTION & BYLAWS FOR UNITS) SECTION 1(4)[A] COMMITTEE ON TIME AND PLACE The location and date of State /State Area Conference quarterly meetings are to be determined at the Annual Meeting of the State /State Area Conference by the "Time and Place Committee" and must be within the jurisdiction of the State /State Area Conference in which it has been chartered. Changes in locations due to logistical challenges, unforeseen issues or failure of the Time and Place to provide a complete report will be determined by the Executive Committee, who must provide Units with at least 30 days written notice of the change. Article XIV In areas where the Constitution & Bylaws and other policies of the Association are silent Robert's Rules of Order latest edition shall govern. Voting in Unit Meetings Except for State /Sate Area Annual Meetings, which are governed by the CONSTITUTION & BYLAWS FOR UNITS OF THE NAACP, attendees at the State /State Area Conference attending the meeting shall be entitled to one (1) vote upon each matter submitted to a vote. There shall be no proxy or absentee voting. All Branch action shall be determined by a vote of a majority of the members at a General Membership meeting. TO: JAMES E. GHEE FROM: ANGELA CICCOLO� J�w CC: ANSON ASAKA RE: CALIFORNIA STATE AREA CONFERENCE BYLAWS FOR UNITS DATE: OCTOBER 17, 2008 The California State Area Conference Bylaws for Units are hereby approved subject to the following modifications. The phrase "shall be elected geographically (2 "d and 3rd one from the South and one from the North)" should be deleted from Article VIII, Section 1(a) on page 4. None of the other State Conference officers are elected by region. This proposed clause appears to contradict Article IX, Section 1(b)(1)(1) of the Bylaws for Units of the NAACP which states that "all voting at the Annual Convention must be by delegates present who were duly elected by their respective Unit in good standing within the State /State -Area Conference." In other words, all delegates should be able to elect all State Conference officers. The Voting in Unit Meeting clause on page 6 should specify which meeting is it is referencing. It is unclear if this clause refers to State Conference meetings or Branch meetings. The Irregularities clause on page 6 should be omitted because it is contradicts Article X, Section 3 of the Bylaws of Units of the NAACP. The Irregularities clause requires a waiver of any complaint that is not immediately logged. Article X, Section 3 of the Bylaws of the Units of the NAACP does not provide any time limitations for initiating a complaint against officers or members. The Presumption of Assent clause on page 7 should be omitted because it fails to consider the possibility that the minutes may not always accurately reflect every event that occurs during the meeting. In addition, this paragraph fails to consider the fact that an Executive Committee member may be abstaining. Moreover, requiring a committee member to file a written dissent before 5:00 p.m. of the next day is not a reasonable deadline. To address the State Conference's concerns, the Executive Committee members should simply vote on such action items and record the votes. NAACP BRANCH #1034 - LAKE ELSINORE /SOUTHWEST RIVERSIDE COUNTY Servicing the Connnunities of Temecula, Murrieta, Wildomar, Sun City, Menifee, Canyon Lake, Lake Elsinore, Corona, and Norco October 2015 TO whom it may concern: Rev. Wendy Childress, who holds the position as Branch ACT -SO Coordinator and Program Co- Chairperson, have full authorization from the NAACP Branch 1034 President and Board Officers to submit the 201.6 -2017 CDBG Grant application in order to apply for funding toward the ACT -SO activities and program implementation for our 2015 -16 program. Sincerely and Respectfully, President NAACP - Branch 1034 Lake Elsinore / Southwest Riverside County 909- 232 -0190 NAACP Branch 1034 Lake Elsinore /Southwest Riverside, P.O. Box S43, Lake Elsinore, CA. 92531 Phone: 424 - 240 -9286 Fax: 253- 423 -0941 E -Mail: admin0naacP@branch1034 -.org Website: www.naacpbranch1034.org FINANCE DEPARTMENT NATIONAL ASSOCIATION FOR THE ADVANCEMENT OF COLORED PEOPLE 4805 MOUNT HOPE DRIVE, BALTIMORE, MARYLAND 21215 TEL #410 - 580 -5716 2014 ANNUAL FINANCIAL REPORT (Must be postmarked by March 1, 2015) REGION REGION REGION I REGION II III REGION IV V REGION VI REGION VII X Unit Name (Unit, Youth and Young Adult Council, College Chapter or State Conference) Unit Number Branch Federal Identification Number 33- 0644905 1034 (k DO NOT USE FEDERAL IDENTIFICATION NUMBER OF NATIONAL OFFICE) Unit Address P.O. Box 543 State Zip Code City Lake Elisnore CA 92531 Please attach a listing of all bank accounts maintained by the Unit with copies of all bank statements for the period 1/112014 through 12/3112014. ( PLEASE READ CAREFULLY) The Unit, Youth and Young Adult Council, College Chapter or State Conference of the National Association for the Advancement of Colored People, hereby requests and authorizes the National Office of the NAACP to include the income and expenses of the Unit for calendar year 2014 in the Annual Group 990 Return of all chartered Units of the NAACP, filed by the National Office. We hereby declare under penalties of perjury that the 2014 Annual Financial Report has been examined by us and to the best of ourknowledge and belief is true, correct and complete and made in good faith. We hereby authorize the National Office of the NAACP to obtain copies of all bank statements, canceled checks, and bank signatory cards for all bank account and accounts associated with the aforementioned Unit of the NAACP. We further authorize the National Office of the NAACP to designate personnel as necessary to obtain the aforementioned documentation. President's Signature Pant Name Address City, Stale /Zip Code Telephone Number UNIT EMAIL ADDRESS: changelsontheriseammall.com IMPORTANT NOTICE: Please complete all sections as required. Any part which is not complete will cause the Unit's Annual Financial Report to be returned to the Unit. If you have any questions about this form, please call Nazar Scott at (410) 580 -5716. 1 NAACP (LONG) UNIT NUMBER ANNUAL FINANCIAL REPORT SCHEDULE A & QUESTIONNAIRE SECTION 1- GRANTS YES NO DID THIS UNIT RECEIVE ANY GRANTS FOR r� THE TAX YEAR'! u Treasurers Signature Print Name Address City, State /Zip Code Telephone Number 2014 �— SCHEDULE B & QUESTIONNAIRE_ SECTION 1- SALARY & PAYROLL TAXES _ DID THIS UNIT REPORT ANY AMOUNT AS SALARY FOR THE TAX YEAR? DID THE GRANTOR BENEFIT DIRECTLY FROM THE DID THIS UNIT PAY ALL PAYROLL TAXES& FILE PROGRAM(S)? C� Fx] PAYROLL RELATED REPORTS? (ATTACHMENTS) WHAT WAS THE SOURCE OF THE GRANT? NIA HOW MANY EMPLOYEES DID THE UNIT HIRE? TOTAL GRANT FUNDS RECEIVED (Enter on line 3 Pad 1) $0 DID THIS UNIT PAY AN INDIVIDUAL WHO IS NOT AN EMPLOYEE MORE THAN $600 SECTION 2- SCHOLARSHIPS DID THIS UNIT PROVIDE TIMELY 9099 FORMS DID THIS UNIT RECEIVE SPECIFIC FUNDS TO QUALIFIED INDEPENDENT CONTRACTORS? DESIGNATED FOR SCHOLARSHIPS? DID THIS UNIT RETAIN W -9 ON ALL VENDORS? ACT -SO $ O BTSISIS 3 0 SECTION 2- SCHOLARSHIPS GENERAL $ 0 DID THIS UNIT PROVIDE SCHOLARSHIP AWARDS OTHER 3 0 TO STUDENTS THIS YEAR? TOTAL SCHOLARSHIP (Enter on lines 2 a -d of Part O $ 0 SECTION 3- RENTAL INCOME SECTION 3 -DEBT INSTRUMENTS DID THIS UNIT RECEIVE RENTAL INCOME? O DID THIS UNIT HOLD A MORTGAGE OR OTHER DEBT INSTRUMENTS? WAS THE RENTAL INCOME DEBT - FINANCE? HAS THE UNIT EVER REPORTED ANY RENTAL INCOME FROM THE ABOVE? SECTION 4- ADVERTSING INCOME SECTION 4- DEPRECIATION DID THIS UNIT RECEIVE ADVERTISING INCOME NOT RELATED DOES THIS UNIT HAVE ANY DEPRECIABLE TO SOUVENIR BOOKLET(S)? PROPERTY? WAS THE INCOME ADVERTISING INCOME PART OF A FUNDRAISING EVENTIEFFORT? SCHEDULE SECTION 5 FUNDRAISING ACTIVITIES Fundraiser Fundraiser Fundraiser Fundraiser Extravaganza Ultimate Mixer Goodwill 4 11616.81 435.70 me TOTAL RAISED $ 5,000.00 TOTAL EXPENSES $ ],869.41 11020.00 $ 280.00 We NET PROCEEDS 5 (2869.41) $ 596.81 $ 155.70 n/a _ WAS ANY PORTION OF THE NET PROCEEDS SENT TO THE NATIONAL OFFICE IF SO, HOW MUCH? $ S —_ ._$ $ ANY FEDERAL OR STATE TAXES PAID FOR THE ABOVE EVENTSIEFFORTS? IF SO, HOW MUCH? $ 0 $ 0 0 n/a SCHEDULE B SECTION 5 -FIXED ASSETS OFFICE OFFICE OFFICE BUILDING EQUIPMENT FURNITURE OTHER DATEPURCHASE AMOUNT PAID $ 0 $ 0 0 0 DEPRECIABLE PERIOD 30 YRS. 3 YRS. 5 YRS. DEPRECIATION AMOUNT WAS THE UNIT REQUIRED TO FILE ANY STATE PERSONAL PROPERTY TAX REPORT? IF SO, HOW MUCH? $ 0 $ 0 0 0 UNIT NAACP (LONG RETURN) NUMBER ANNUAL FINANCIAL REPORT INCOME - REPORT ALL INCOME AS GROSS AMOUNTS CALENDARYEAR PART 1 201a 1 MEMBERSHIP A Corporate $ B Life all types) $ 250.00 C Re ular ___ $ 1,016.16 D Youth E WIN__ F Refund from National Office $ 95.70 G Total Membership Income add lines A thru F $ 1,361.86 2 SCHOLARSHIP & OTHER RESTRICTED INCOME _ A ACT -SO / BTS -SIS (please complete Schedule A) $ 3 B Scholarshi s lease com fete Schedule A $ $ B C Voter Em owerment lease com late Schedule A $ ICI Total Interest Income (add lines A thru B) D Rental Income (please complete Schedule A) $ Freedom Fund $ E I Total Scholarship & Other Restricted Income (add lines A thru D) ICI I a $ F MILK Banquet GRANT INCOME $ G 4 INTERESTINCOME A Interest Income $ 900.49 B Certificate of Deposits (CD's) $ ICI Total Interest Income (add lines A thru B) $ 900,49 5 FUND RAISING INCOME A Unrestricted Contributions /Donations $ 75.75 B Be uests $ C Adve rt ising $ - D Freedom Fund $ E Youth Banquet $ F MILK Banquet $ G Jubilee $ H Membership Banquet $ I_ _ MotherNVoman of the Year $ J _ State Conference $ K Other Fundraising Event (Extravaganza) $ 51000.00 L Other Fundraisin Event TGI Fria s $ 11616.81 M Other Fundraising Event Goodwill $ 435.70 N Total Fund Raising Income add lines A thru M $ 7,128.26 6 MISCELLANEOUS INCOME* A $ C Total Miscellaneous Income (add lines A thru B) I - 7 TOTAL GROSS INCOME (ADD LINES 1G, 2E, 3, 4C, 5N, 6C) 9,390.61 *ALL AMOUNTS LISTED IN THE MISC. SECTION MUST HAVE A DESCRIPTION NAACP (LONG RETURN) UNITNUMBER ANNUAL FINANCIAL REPORT FUNCTIONAL / OTHER EXPENSES - REPORT ALL EXPENSES PAID FROM UNIT TREASURY CALENDAR YEAR PART II 2014 1 Salar (complete Schedule B $ 2 Clerical and Other Temporary Employees $ 3 _ Payroll Taxes (complete Schedule B) $ 4 Other Taxes $ 5 Facility Rent $ 181.00 6 _ Insurance $ 7 - Facility Repairs & Maintenance $ m 8 Utilities $ c 9 1 Office Su lies $ z 10 Office E ui ment (complete Schedule 8 $ p 11 Depreciation Ex ense (complete Schedule B $ _ y 12 Post Office Box Rent $ 80.00 r m 13 _ _ Posta a /Slam s /Messen er /Shi in $ m 14 Telephone/Message Service /Internet $ z 15 Equipment Rental $ m 16 E ui ment Re airs & Maintenance $ 17 Printin /Publications /Subscri lions $ 494.00 18 _ Delegate Travel Expense $ 19 Delegate Lodging include meals/per deim) $ 403.27 20 Transportation - Local Car Allowance $ 350.00 21 Convention /Conference Assessments $ 22 Event Tickets $ 23 Registration Fees $ 24 Convention /Conference Hosting Fees $ 25 Convention /Conference Hotel Include Name $ 26 Executive Committee Meeting Expenses $ 27 Le al Fees /Court Fees $ 28 Miscellaneous Expenses - Employee Related Benefits $ 29 dues remittances to National Office $ 605.10 30 -Membership National Assessments current ear $ 31 National Assessments (prior ear $ 32 State Assessments current ear $ 33 Slate Assessments (prior year $ 300.00 34 Late Fee $ 35 Bank Service Charges $ 36 Finance Charge/Interest Expense $ 37 Advertising $ p 38 City Business Licenses and Fees $ _ 39 Other Professional Fees (include event speakers) $ 125.00 m A m 40 1 Membership Drive $ x v 41 Community Service $ m z 42 Voter Education/Registration $ m Ch m 43 Awards /Gifts /Floral /Cards $ o' 44 Grant Expenses $ 45 ACT -SO and BTS /SIS $ 46 Scholarship Expense(s) $ 47 Contributions and Donations aid to others $ 48 Youth Oriented Services $ 49 Fundraising Expenses: food, printing, awards, hotels ace, etc. $ 9,169.41 50 Miscellaneous Expenses List Below $ 51 $ 52 $ 53 NAACP (LONG RETURN) ANNUAL FINANCIAL REPORT UNIT NUMBER 2014 NET ASSET - FUND BALANCE ANALYSIS CALENDAR YEAR PART III 2014 1 Cash Balance on Hand at December 31, 2013 $ 1 4,093.61 (There must bean entry on this line, please check your 2013 Annual Financial Report for this amount) ADD: 2 Annual Financial Report Income (ENTER Part I Line 7) $ 9,390.61 SUBTRACT: 3 TOTAL EXPENSES (Enter Part II Line 54) $ 11,707.78 4 NET INCOME /(LOSS) FOR 2014 (please subtract line 3 from line 2 above) $ 2,317.17 5 Depreciation Add Back (Only if depreciation expense was taken on Part 11 line 11) 6 Cash Balance on hand at Dec. 31, 2014 (Add Lines 1, 4 & 5 of this page) $ 1,776.44 PLEASE ATTACH A COPY OF ALL BANK STATEMENTS FOR THE PERIOD 01101/2014 -12/3112014. IMPORTANT NOTICE PLEASE TAKE A FEW MINUTES TO REVIEW THE ENTIRE REPORT BEFORE SENDING IT TO THE NATIONAL OFFICE. IF YOU HAVE QUESTIONS, PLEASE FEEL FREE TO CALL NAZAR BCD `1 @ (410) 580 -5716 OR EMAIL @ NSCOTT @NAACPNET.ORG NAACP BRANCH #1034- LAKE ELSINORE /SOUTHWEST RIVERSIDE COUNTY Servicing the Communities of Temecula, Murrieta, Wildomar, Sun City, Menifee, Canyon Lake, Lake Elsinore, Corona, and Norco October 2015 TO whom it may concern: Rev. Wendy Childress, who holds the position as Branch ACT -SO Coordinator and Program Co- Chairperson, have full authorization from the NAACP Branch 1034 President and Board Officers to submit the 2016 -2017 CDBG Grant application in order to apply for funding toward the ACT -SO activities and program implementation for our 201.5 -16 program. Sincerely and Respectfully, President NAACP- Branch 1034 Lake Elsinore / Southwest Riverside County 909 - 232 -0190 NAACP Branch 1034 Lake Elsinore /Southwest Riverside, P.O. Box 543, Lake Elsinore, CA. 92531 Phone: 424- 240 -9286 Fax: 253- 423 -0941 E -Mail: admin@naacp@branch1034 ore Website: www.naacpbranch1034.org Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 EDA Email: rebeccara @speakupnow.org Document Generated, Monday, November 2nd 2015, 3:57 pm Applicant Profile Applicant Type Organization Legal Name Voices for Children Addressl 2851 Meadow Lark Drive San Diego, California 92123 -2709 UNITED STATES Telephone (858) 569 -2019 Fax (858) 569 -7151 Primary Contact Rebecca Rader Vice President of Philanthropy Phone: (858) 598-2211 Email: rebeccara @speakupnow.org FEIN / TAX ID 95- 3786047 DUNS Number 197768260 Web Address http: / /www.speakupnow.org #CDBG 16- 170062 Pa e 1 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 Email: rebeccara @speakupnow.org EDA Document Generated: Monday, November 2nd 2015, 3:57 pm CDBG Application 2016 -2017 2016 -2017 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Program Description: CDBG is a flexible program that provides communities with unique community development needs. Beginning in 1974, continuously run programs at HUD. The CDBG entitlement cities and urban counties to develop viable communities by environment, and opportunities to expand economic opport income persons. resources to address a wide range of the CDBG program is one of the longest program allocates annual grants to larger providing decent housing, a suitable living unities, principally for low- and moderate- The CDBG program is a federally- funded program administered through the U.S. Department of Housing and Urban Development (HUD). As an Urban County in the Entitlement CDBG program, the County receives and annual formula allocation of CDBG funds from HUD. HUD determines the amount of each grant by using a formula comprised of several measures of community need, including the extent of poverty, population, housing overcrowding, age of housing, and population growth lag in relationship to other metropolitan areas. The program works to ensure decent affordable housing, to provide services to the most vulnerable in our communities, and to create jobs through the expansion and retention of businesses. CDBG is an important tool for helping local governments tackle serious challenges facing their communities. The CDBG program has made a difference in the lives of millions of people and their communities across the Nation. CDBG was authorized under the Housing and Community Development Act of 1974, as amended, and is listed under the Catalog of Federal Domestic Assistance (CFDA) as 14.218. Applicable CDBG regulations can be found at 24 CFR Part 570 and 24 CFR Part 91. CDBG funding has been used by the County, its cooperating cities, and other subrecipients for a wide variety of community, economic, and social development activities. Activities include public facilities such as fire stations, parks, community centers, senior centers, homeless shelters, health clinics, water and sewer improvements, and street and sidewalk improvements. CDBG also provides public service activities such as child care, health care, after school, programs, senior programs, food and clothing distribution, job training, recreation, and many more. All activities funded with the County's CDBG funds must: 1. serve persons or communities within the County's Urban County area; 2. be an eligible activity under CDBG regulations (24 CFR Part 570.201); and 3. meet a National Objective of the CDBG program (24 CFR Part 570.208). Most activities meet a National Objective by benefitting low- income persons or low- income communities. The County's Urban County CDBG Program includes all of the unincorporated areas of Riverside County as well as the "cooperating" cities of: Banning, Beaumont, Blythe, Canyon Lake, Coachella, Desert Hot Springs, Eastvale, Indian Wells, Jurupa Valley, La Quinta, Murrieta, San Jacinto, and #CDBG 16- 170062 Page 2 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 Email: rebeccara @speakupnow.org EDA Document Generated: Monday, November 2nd 2015, 3.57 pm I. GENERAL INFORMATION This application is intended for use ONLY for Cooperating Cities and their approved non- profit organizations [501(c) (3)] that will be requesting CDBG funds from the specific Cooperating City. Other organizations, such as Non - Profit 501(c)(3), Higher Education Institution, or Other Government Agencies /Special District, please return to the CURRENT PROGRAMS &APPLICATIONS page and complete the (COUNTY & NON -CITY APPLICANTS ONLY) CDBG 2016 -2017 application. Applicants are required to answer the following questions. (You may hit the "Tab" key to move on to the next question). Once complete, please select the "Did I complete this page' link to assure that all required questions have been answered. If any question was skipped, this link will return you to those questions that remain unanswered. After all questions have been answered, please select the "SAVE" button to proceed to the next page. Applying City /Organization Name: Voices for Children Type of Organization: Non - Profit Organization If a NON - Profit Organization, what City(ies) is your organization applying to: City of Lake Elsinore Organization Address: 2851 Meadow Lark Drive City: San Diego Zip Code: 92123 Mailing Address: 2851 Meadow Lark Drive City: San Diego Zip Code: 92123 Telephone Number: 858- 569 -2019 Fax Number: 858 -569 -7151 Executive Director: Sharon M. Lawrence Telephone Number: 858- 598 -2204 #CDBG 16- 170062 Page 3 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 Email: rebeccara @speakupnow.org EDA Document Generated'. Monday, November 2nd 2015, 3:57 pm E -Mail Address: SharonL @speakupnow.org Program Manager: Cindy Charron Telephone Number: 858 - 569 -2019 E -Mail: CindyC @speakupnow.org Grant Writer: Holley Moore Address (if different from above): Telephone Number: 858 - 598 -2290 E -Mail: holleym @speakupnow.org II. Organizational History (applicable ONLY if you are a non - profit organization) Date Organization founded: 1980 -1 -1 Date Organization incorporated as a non - profit organization: 1982 -12 -1 Federal Tax Identification Number: 95- 3786047 DUNS Number: 197768260 Organization Web Address: www.speakupnow.org Does your Organization expend $500,000 or more a year in federal funds? No Number of paid staff: 72 Number of volunteers: 1800 Non - profit Faith Based Organization: No Please list your City Council Members /Board of Directors: #CDB 116- 170062 Pa e 4 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 EDA Email: rebeccara @speakupnow.org Document Generated: Monday, November 2nd 2015, 3'.57 pm Please find our Board of Directors list attached (25 members). Or, upload list of Names for Board of Directors here: Board of Directors List 2015- 2016.docx Please upload your organization's Articles of Incorporation here: VFC Articles of Incorporation.pdf Please upload your organization's Bylaws here: VFC Bylaws.docx Please upload your City Council /Board of Directors Written Authorization approving submission of application: BOD authorization letter Lake Elsinore.docx #CDBG 16- 170062 Pa e 5 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 EDA Email: rebeccara @speakupnow.org Document Generated. Monday, November 2nd 2015, 3:57 rm III. PROJECT ACTIVITY Name of Project: Court Appointed Special Advocate (CASA) Program in Lake Elsinore Specific Location of Project (include street address; if a street address has not been assigned, provide APN): Street: Riverside County Courthouses City: Zip Code: Assessor's Parcel Number (APN): CDBG Funds Requested: Where will the proposed activity occur (be specific as to the geographic boundaries)? if the project involves a new or existing facility, what is the proposed service /benefit area for the facility? The CASA Program established by Voices for Children serves foster children County -wide. We presently operate two satellite offices in Riverside and Murrieta and are planning to create a third office during the 2016 -2017 CDBG cycle. Our CASA volunteers and professional team of Advocacy Supervisors based in Riverside County have a presence in all of the county's courthouses during dependency hearings and they conduct their important work all throughout the county, including Lake Elsinore. What City(ies) will/ does the activity occur within? Lake Elsinore Regions: Riverside County Other: If this project benefits residents of more than one community or jurisdiction, have requests been submitted to those other entitlement jurisdictions? (i.e., City of Palm Springs, City of Moreno Valley, City of Riverside, etc.) YES Check ONLY the applicable category your application represents Public Service Other: (provide description) Upload photos of structure for rehabilitation /preservation (if applicable) No File Uploaded Respond to A & B ONLY if this application is for a public service project #CDBG 16- 170062 Pa e 6 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 EDA Email: rebeccara @speakupnow.org Document Generated: Monday, November 2nd 2015, 3:57 rm (A) Is this a NEW service provided by your agency? NO (B) If service is not new, will the existing public service activity level be substantially increased or improved? YES If applicable, upload the Project Activity Map: No File Uploaded #CDBG 16- 170062 Page 7 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 EDA Email: rebeccara @speakupnow.org Document Generated: Monday, November 2nd 2015, 3:57 pm IV. PROJECT NARRATIVE A. Provide a detailed Project Description . The description should only address or discuss the specific activities, services, or project that is to be assisted with CDBG funds. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity: Every boy and girl should live free from physical and emotional harm. But sadly, thousands of children in Riverside County are abused or neglected by the people entrusted with their care - their parents or caregivers. Law enforcement removes them from their homes and they become foster children (dependents of the Riverside Superior Court). In a perfect world, children who are taken out of their traumatic home environments would immediately begin the recovery process. But we know that is usually not the case. The tragic reality is that foster care is its own kind of devastation. The majority of former foster children engage in risky behaviors and experience negative outcomes later in life- outcomes like dropping out of school, teen pregnancy, unemployment, homelessness, and incarceration. More than 25% of all foster children experience PTSD - a rate that is comparable to U.S. war veterans. But Voices for Children (VFC) offers real hope through the early intervention and support of our CASA volunteers Unlike social workers who must manage more than 25 cases at any given time, CASAs are matched with a single child or sibling group, allowing them the time to engage with all of the stakeholders in their case children's lives and prepare written reports to Dependency judges making decisions about important issues such as a child's placement, education, therapy, and more. CASAs get to know their case children in depth, help them to explore their interests, do well in school, and plan for their future. For 35 years, VFC's CASA program in San Diego County has provided foster children with the individualized advocacy of a CASA volunteer. At the request of the Superior Court of California, the County of Riverside, and the Judicial Council, VFC launched the Riverside CASA Program so foster children there could have the same level of care during their foster care journey. VFC is unique within the foster care community as the only agency authorized to provide CASA services. B. Provide a detailed description of the proposed use of the CDBG funds only (e.g. client scholarships, purchase of specific equipment, rent, supplies, utilities, salaries, etc.): A $7,500 CDBG award in FY2016 -2017 will support the continuation and growth of the CASA Program under the aegis and management of VFC, enabling advocacy services to be available for Lake Elsinore foster children (3 children with CASA services for an entire year plus an additional 12 children who will have professional case monitoring and assessment by our Advocacy Supervisors). Funding would be used for operational needs ($1,500) such as equipment leases, consumable supplies, and telephone service and would also fund five Riverside County based staff ($6,000) who will oversee this program (1 Program Manager, 3 Advocacy Supervisors, and a part -time fundraising consultant). The Manager will be responsible for operations including the budget, policies and procedures, as well as the recruitment, training, and management of CASA volunteers working one - on -one with Lake Elsinore foster children. The Manager will also oversee the work of Advocacy Supervisors managing CASAs, while maintaining the high standards of efficacy and ethics that are a hallmark of VFC. Although our program has been running for less than a year, we have already recruited more than 50 qualified CASA volunteers who are now advocating for over 70 Riverside County foster children. This demonstrates that the need for CASA services is urgent in Lake Elsinore and all throughout Riverside County and our program is vital to giving foster children the support they need for more stable childhoods and promising futures. C. What are the goals and objectives of the project, service, or activity? How will you measure and evaluate the success of the project to meet these goals and objectives (measures should be qualitative)? Program goal: Provide the highest - quality advocacy and services through our CASA Program under the management of Voices for Children to a minimum of 15 foster children in Lake Elsinore during FY2016 -2017. #CDBG 16- 170062 Pa e 8 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 EDA Email: rebeccara @speakupnow.org Document Generated: Monday, November 2nd 2015, 3:57 pm Objectives: Advocate for foster children who had been receiving services from the previous organization; and take on new cases of children referred by Juvenile Dependency Court judges to the CASA program, assigning trained CASA volunteers to children awaiting advocacy services. Volunteer goal: Conduct screening and, if necessary, retrain current Riverside County CASAs using the policies, procedures, and protocols of Voices for Children; have two CASAs serving at least three Lake Elsinore foster children through the year, recruit up to 30 new Riverside County CASA volunteers during FY2016 -2017. Objectives: Operate the Voices for Children /Riverside CASA Program at the highest standards of professional excellence; recruit, train, and manage qualified volunteers to advocate for at least three Lake Elsinore foster children, offer regular trainings and increase marketing and recruitment efforts in order to attract new CASA volunteers who can serve even more children. D. Please identify the project milestones using an Estimated Timeline for Project Implementation: Jul to Sept 2016: Continue refining protocols and training of CASAs; establishing Voices for Children in the Riverside community; developing relationships with court and county staff and liaisons. In addition: conduct 2 Training Sessions, ongoing Advocacy Supervisor case management in combination with CASA management that will serve a minimum of 15 children during FY2016 -2017; ongoing fundraising; ongoing management of program; ongoing recruitment for new volunteers. Oct to Dec 2016: CASA volunteers continue to conduct advocacy on behalf of case children, supervised by Voices for Children staff in Riverside; conduct Training Sessions as needed; ongoing CASA management, ongoing fundraising; ongoing management of program; ongoing recruitment for new volunteers. Offer information sessions to explain CASA program to potential volunteers. Jan to Jun 2017: CASA volunteers continue to conduct advocacy on behalf of case children, supervised by Voices for Children staff in Riverside; conduct 3 Training Sessions; ongoing CASA management; ongoing fundraising; ongoing management of program; ongoing recruitment for new volunteers. Offer information sessions to explain CASA program to potential volunteers. #CDBG 16- 170062 Pa e 9 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 Email: rebeccara @speakupnow.org EDA Document Generated: Monday, November 2nd 2015, 3:57 pm V. PROJECT BENEFIT A. Indicate the number of people or households that will directly benefit from your proposal using CDBG funds: (NOTE: This is based on the expected number of clients to be served if the County funds your project for the requested amount.) Fifteen Lake Elsinore children will benefit in FY2016 -17: 3 with CASAs and 12 with professional case assessment). Ten citizens will benefit with resources offered to foster children's families. Teachers, doctors, social workers, and judges also benefit from working closely with CASAs to determine the best outcomes for foster children. CASAs are also a smart community investment, as children with CASAs typically do better in school and avoid homelessness and incarceration, saving tax dollars. B. Indicate the number of unduplicated clients that will be served (An unduplicated client is counted only once, no matter how many direct services the client receives during a funding year): As noted, we estimate that a minimum of 15 unduplicated Lake Elsinore foster children will be served in FY2016 -2017 with Voices for Children overseeing the Riverside County operation. Our hope is that we can serve even more. C. Length of proposed CDBG- funded activities or service (weeks, months, year): Children enter foster care nearly every day after sustaining abuse or neglect; there is an urgent need for CASAs to advocate for them. The proposed CDBG- funded activities would help sustain the continuous program in Lake Elsinore for one year. D. Service will be provided to (check one or more): CHILDREN Range of children's age (if applicable): 0 -21 If services are provide to Homeless persons, please indicate the number of beds at facility: N/A E. What methods will be used for community involvement to assure that all who might benefit from the project are provided an opportunity to participate? VFC will serve as many foster children as possible. We will actively recruit CASA volunteers throughout the county with targeted marketing efforts and offer several free training opportunities through our Advocate University. F. What evidence is there of a long -term commitment to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? VFC was approached to restore a CASA Program in Riverside County largely because of our institutional capacity: a staff of 72 and a budget of over $6 million. Our 35 years of program success including the recruitment of diverse sources of funding is a testament of our capability to carry on this program long -term. We're grateful for the many supporters who make our mission possible. CDBG funding from Lake Elsinore would complement our efforts for continuing this highly sustainable program. #CDBG 16- 170062 Page 10 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 Email rebeccara @speakupnow.org E A Document Generated: Monday, November 2nd 2015, 3:57 om VI. NATIONAL OBJECTIVE All CDBG- funded activities must meet at least one of the five National Objectives of the CDBG program. Indicate the category of National Objective to be met by your activity: CATEGORY 1: Benefit to low- moderate income persons (must be documented). Please choose either subcategory A or B: A. Limited Clientele: The project serves clientele that will provide documentation of their family size, income, and ethnicity. Identify the procedure you currently have in place to document that at least 51% of the clientele you serve are low- moderate income persons. B. Clientele presumed to be principally low- and moderate - income persons: The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client (s) that they fall into one of the following presumed categories. Presumed Categories: Abused children Battered spouses Elderly persons Severely disabled adults Migrant Farm workers Persons living with AIDS Homeless persons Illiterate adults Describe the clientele above (sections A and B) to be served by this activity: ABUSED CHILDREN: The foster children who are the clientele of Voices for Children /Riverside County CASA Program are presumed to be principally low and moderate - income persons by the Federal Housing and Urban Development agency's definition. These children have been abandoned, abused, or neglected by their parents or caregivers and are in the care of foster homes through the juvenile court dependency system. Once they enter foster care, they have no income whatsoever. Discuss how this project directly benefits low- and moderate- income residents: Foster children are without any income and are thus categorized as LMI residents, They benefit from CDBG funds directly by receiving advocacy in court, schools, and the community. CASAs thoroughly investigate cases and get to know the foster children, gaining a clear understanding of every facet of their case. They are also mentors /role models, helping abused children find hope in what might otherwise be a hopeless situation. CASAs are the best available resource for foster children in crisis. CATEGORY 2: Area Benefit - The project or facility serves, or is available to, ALL persons located within an area where at least 51% of the residents are low /moderate- income. Please note: EDA is currently using the 2010 Census data and guidance from the U.S. Department of Housing and Urban Development. Census data is used for determining eligibility of low- and moderate - income area benefit CDBG projects. #CDBG 16- 170062 777777a e 11 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 Email: rebeccara @speakupnow.org EDA Document Generated. Monday, November 2nd 2015, 3'.57 pm Enter or copy and paste Census Tract and block group numbers: N/A Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) No File Uploaded Total population in Census Tract(s) / block group(s): N/A Total percentage of low- moderate population in Census Tract(s) / block group(s): N/A CATEGORY 3: Prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified (and County- designated) slum and blighted area. Is the proposed project located in an area with determinable indications of slum and blight? NO Project Benefit, Category 3. Slum Blight Documentation (Maps, Photos, News Stories, Reports, etc.) (Attach if applicable) No File Uploaded Provide the percentage of Deteriorated Buildings /Qualified Properties: N/A Slum /Blight Designation Year: N/A Public Improvement Type and Condition: N/A Describe the Boundaries of the Slum /Blight area(s): N/A CATEGORY 4: Activities undertaken to create or retain permanent jobs, at least 51% of which will be made available to or held by low /moderate- income persons. Proposed Job Creation /Retention: Total Jobs Expected to Create: N/A Total Jobs Expected to Retain: N/A CATEGORY 5: Activities that provide assistance to micro - enterprise owners /developers who are low /moderate- income: Proposed Assistance to Businesses: New Businesses expected to assist: N/A #CDBG 16- 170062 Pa e 12 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 Email: rebeccara @speakupnow.org EDA Document Generated: Monday, November 2nd 2015,3:57 pm Existing Businesses expected to assist: N/A Enter Total Businesses expected to assist: N/A #CDBG 16- 170062 Page 13 Riverside County Economic Development Agency: EDAPrimary Contact: Rebecca Rader Phone: (858) 598 -2211 Email: rebeccara @speakupnow.org - Document Generated: Monday, November 2nd 2015, 3:57 rm VII. FINANCIAL INFORMATION Personnel Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Salaries & Wages 265,000 51000 Fringe Benefits 30,000 11000 Consultants & Contract Services 307000 0 SubTotals: 325,000 63000 Non - Personnel Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Space Costs 0 0 Rental, Lease or Purchase of Equipment 28,000 1,000 Consumable Supplies 72500 350 Travel 44,000 0 Telephone 61000 150 Utilities 0 0 Other Costs 0 0 S ubTotals: 85,500 11500 Other Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Architectural /Engineering Design 0 0 Acquisition of Real Property 0 0 Construction /Rehabilitation 0 0 Indirect Costs 0 0 Other 0 0 SubTotals: 0 0 Grand Totals: 410,500 71500 #CDBG 16- 170062 Pa e 14 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 EDA Email: rebeccara @speakupnow.org Document Generated: Monday, November 2nd 2015, 3:57 pm Agency Custom Budget Upload OPTIONAL- Upload your Agency Custom Budget: Provide total Budget information and distribution of CDBG funds in the proposed budget Voices for Children - Riverside CASA Program - Lake Elsinore Budget FY2016- 2017.docx #CDBG 16- 170062 Page 15 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 Email: rebeccara @speakupnow.org EDA. Document Generated: Monday, November 2nd 2015, 3:57 pm LEVERAGING List other funding sources and amounts (commitments or applications) which will assist in the implementation of this activity. Current and pending evidence of leveraging commitments/ applications must be submitted with application. Federal: Federal: At present, Voices for Children does not have any Federal grant commitments or applications which will assist in implementing our CASA program in Riverside. State /Local: We anticipate that the Judicial Council of California will provide approximately $20,000 to $30,000 in FY2016 -2017 for the continuation of our work with the Riverside CASA program. We are seeking County and City CDBG funds, and will also seek to renew local grants from County Supervisors and jurisdictions. We anticipate raising $165,000 in government grants in FY2016 -2017. Private: We expect a number of private foundations will make grants to grow the CASA Program of Riverside County. At present, we have several pending proposals to private foundations which we anticipate will fund our operations during FY2016 -2017. During our next fiscal year, we aim to raise $75,000 from foundation grants and $30,000 from corporate grants. Fees: Voices for Children does not charge fees for its services. Donations: An anonymous donor in San Diego has pledged to match whatever funds we can secure from local and regional governments, and thus in FY2016 -17, we anticipate $100,000 from this donor specifically for Riverside County. We will also seek support from other individuals, but are being conservative in those estimations. Other: C. What type of long -term financial commitment is there to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? VFC has operated the CASA Program in San Diego for 35 years, and we are now strongly committed to rebuilding the Riverside CASA program. Financially, VFC is in a very strong position, with a program operating budget of over $400,000, (with $200,000 of funds already committed to the initiative in FY2016- 2017), and a strong cash reserve in case of any emergency. After Lake Elsinore CDBG funds are expended, we anticipate continuing the program funded through an array of private and public sources. D. Provide a summary by line item of your organization's previous year's income and expense statement (Attachment VI -B, Exhibits 1, 2, etc.): Please find our audited financials for FY2013 -2014 and FY2012 -2013 attached. Voices for Children's FY2014 -2015 ended on June 30, 2015 and we anticipate that our audited financials for that year will become available by November 2015 (after the deadline for this application). We will be happy to provide these audited financials along with our year to date profit and loss statements for our current fiscal year when they become available. OR Upload Income and Expense Statement: Aud ited- Financial- Statements -FYE- 2013 -2014. pdf #CDBG 16- 170062 Page 16 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 EDA Email: rebeccara @speakupnow.org Document Generated: Monday, November 2nd 2015, 3:57 pm Upload Leveraging (Evidence of Commitment): Letter to alias David Anonymous Donor.pdf E. Was this project or activity previously funded with CDBG? YES If yes, when? -1 -1 F. Is this activity a continuation of a previously funded (CDBG) project? YES If yes, explain: VFC will continue to implement its effective CASA program throughout Riverside County. #CDBG 16- 170062 Page 17 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 Email: rebeccara @speakupnow.org EDA Document Generated: Monday, November 2nd 2015, 3:57 rm Vill. MANAGEMENT CAPACITY A. Describe your organization's experience in managing and operating project or activities funded with CDBG or other Federal funds: VFC manages grants from the National CASAAssociation via the Office of Juvenile Justice and Delinquency Prevention as well as grants from the Federal Department of Education. We are currently reporting on Riverside city and county CDBG funds. B. Describe your organization's written and adopted management systems (i.e., policies and procedures) including personnel, procurement, property management, record keeping, financial management, etc.? VFC follows well -honed policies and procedures concerning personnel, record - keeping, financial management, and volunteer services and training. These have been developed over 35 years, and are firmly established and carefully monitored at all levels of the operation. Our financial statements are audited annually, and our Board of Directors (25 members) has governance responsibilities to ensure that all policies and procedures are adhered to by the professional staff. Upload Management Capacity (Detailed organizational chart): Voices for Children complete organizational chart.pdf C. Please provide the names and qualifications of the person(s) that will be primarily responsible for the implementation and completion of the proposed project: Sharon M. Lawrence, Esq., President /CEO of Voices for Children since 1997, is the staff member responsible for implementation and completion of the proposed project. She will be supported in this endeavor by CFO James Scoffin, CPA; Chief Philanthropy Officer Anne Farrell; and the professional staff of Voices for Children, including staff based in Riverside County who will manage the program there under the direction and close supervision of Ms. Lawrence. #CDBG 16- 170062 Pa e 18 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 Email: rebeccara @speakupnow.org EDA Document Generated: Monday, November 2nd 2015, 3:57 pm APPLICATION CERTIFICATION APPLICATION CERTIFICATON Undersigned hereby certifies that (check box after reading each statement and digitally sign the document): Applicant Checklist 1. The information contained in the project application is complete and accurate. 2. The applicant agrees to comply with all Federal and County policies and requirements imposed upon the project or activity funded by the CDBG program. 3. The applicant acknowledges that the Federal assistance made available through the CDBG program funding will not be used to substantially reduce prior levels of local, (NON -CDBG) financial support for community development activities. 4. The applicant fully understands that any facility built or equipment purchased with CDBG funds shall be maintained and /or operated for the approved use throughout its economic life, pursuant to CDBG regulation. 5. If CDBG funds are approved, the applicant acknowledges that sufficient non -CDBG funds are available or will be available to complete the project as described within a reasonable timeframe. 6. On behalf of the applying organization, I have obtained authorization to submit this application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and /or written Board Approval signed by the Board President). Enter Name and Title of Authorized Representative: Sharon M. Lawrence, Esq., President /CEO DATE: 2015 -10 -29 #CDBG 16- 170062 Page 19 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 Email: rebeccara @speakupnow.org Document Generated: Monday, November 2nd 2015, 3:57 pm Applicant's Check -list The following required documents listed below have been attached. Any missing documentation to the application will be cause for the application to be reviewed as INELIGIBLE. 1. City Council Members /Board of Directors 2. Articles of Incorporation and Bylaws 7. Leveraging (Current evidence of commitment) 8. Income and Expense Statement 9. Management Capacity (Detailed organizational chart) 10. City Council /Board Written Authorization approving submission of application (below) Please Upload City Council or Board Approval Here: BOD authorization letter Lake Elsinore.docx #CDBG 16- 170062 Pa e 20 Riverside County Economic Development Agency: Primary Contact: Rebecca Rader Phone: (858) 598 -2211 Email: rebeccara @speakupnow.org Document Generated: Monday, November 2nd 2015, 3:57 mn Application Feedback #CDBG 16- 170062 Page 21 Voices for ' Children. Board of Directors, FY2015 -2016 Ms. Bergsma recently retired as associate general manager at KPBS, San Diego's public radio and TV station, where she worked from 1982 -2013. She was responsible 2 Years; Term for major gifts, production underwriting, and the Producers Club; her greatest renewable as of Consultant to achievements include raising the funds to build the KPBS Copley Telecommunications Stephanie June 2017; National Public Center and her relationship with the late Joan Kroc which resulted in a $235 million Bergsma Committees: Radio; retired bequest to National Public Radio and a $5 million bequest to KPBS in 2003. Ms. Development, Associate General Bergsma has been involved in a broad range of cultural organizations in San Diego Governance Manager, KPBS including service on the boards of the Museum of Photographic Arts, Francis Parker School, the Pediatric Diabetes Research Center at UCSD, and inewsource.org. Currently, she works as a consultant to National Public Radio. She and her husband Dwight Hare are co- chairing Starry Starry Night 2015. Residence: Del Mar A veteran of Cox since 1984, Mr. Bales is senior vice: president and general manager 4 Years; Term of Cox Communications California, and oversees the operations of Cox in Southern renewable in June California including San Diego, Orange County and Santa Barbara. Prior to joining 2017; Committees: Senior Vice Cox, Mr. Bialis'held financial management positions at several entertainment David Blahs, Executive, Riverside President and companies and was a senior auditor with Price Waterhouse & Co. Mr. Bialis is a Chair; Oversight, Strategic General graduate ofthp University of Southern California, where he earned, a bachelor's; Planning (Ex Officio: Manager, Cox degree in accounting and finance. He has served on the boards of such organizations Development,i.. California as the United Way of Central Oklahoma, :First Fidelity Bank, and the Oklahoma '. Finance, Marketing) Medical Research Foundation, and volunteers with Special Olympics. in San Diego, he is a member of the Board of the San Diego Regional Economic Development - Corporation, £onnect, apd La Jolla Playhouse. Residence: Solana Beach Ms. Bold served from 2003 -06 as senior vice president of corporate development for Wireless Facilities Inc., a $400 million systems engineering, network services and technical outsourcing company. Her prior experience included serving as vice 7 Years; Term president, investor relations for The Titan Corp., and also held executive renewable in June management positions with Leap Wireless International, the San Diego Regional Rochelle Bold, 2016; Committees: Community Economic Development Corp., and the office of U.S. Rep. Lynn Schenk, Bold's Esq., Past Chair Executive, Volunteerand involvement with nonprofit organizations includes serving on the boards of The Governance, Attorney Gillispie School; Child Abuse Prevention Foundation; La Jolla Community Foundation; Strategic Planning and the Economic Development Corporation /Business Roundtable Education Committee to create High Tech High. She earned her J.D. cum laude from the University of San Diego School of Law and her B.A. in Political Science from UCLA. She and her husband Bill Bold co- chaired Starry Starry Night 2011, VFC's annual gala; and she served as VFC's Board Chair in FY2012 -14. Residence: La Jolla Ms. Doyle has extensive knowledge of the foster care . system in San Diego and Los Angeles Counties having been a volunteer Case Assessment Program (CAP) File Reviewer at Voices for Children since 2008 and a CASA in LA from 20D5 to 2008. She Elected July 2015;. also served as teacher at the San Diego Juvenile Court and Community Schools, as a '.. Term renewable as commissioner on the San Diego Juvenile Justice Commission, and as a member of the . Nancy Banning June Community San Diego County Grand Jury. Her board experience includes: Midland Center for the Doyle C ommittees: ees; Committees; Volunteer Arts in Midland, Michigan; Audrey GeiselCancer Foundation; Green Cancer Center of '. .Development Scripps Clinic and Research Foundation; Children's Hospital Auxiliary where she co- chaired the Hospital Fair; the State of California Area Board XIII and San Diego County Commission on the Handicapped. She was also the President and Founder of Scripps Clinic TSRI Charter Society. Her husband David Doyle is a partner with Morrison & Poerster, and leads the company's Intellectual Property Group, Residence: Del Mar. Voices for K Children. Board of Directors, FY2015 -2016 b Ms. Dynes was a practicing attorney for 35 years, most recently for ten years as Campus Counsel for the University of California, San Diego. She received her J.D. 5 Years; Term from the UCLA School of Law, and her undergraduate degree from Pomona College. renewable in June Community Now retired, she volunteers with the Lawyers Club Fund for Justice and is Vice -Chair Ann Par ode e 2016; Committees: Volunteer and of the City of San Diego Municipal Golf Course Committee and Chair of a shoreline Dynes, Esq. Development, retired Attorney enhancement project for La Jolla Parks and Beaches, Inc. She previously served on Strategic Planning the San Diego Foundation Board (1990 -97; 1994 -96 as chair); and on the boards of a number of nonprofits, associations, and committees dealing with women's rights, civic matters, education, social services, law, and banking. Residence: La Jolla With two decades in the legal profession in Philadelphia and San Diego, Ms. Ellis is 3Years; Term' Ellis &Associates, currently a partner with Ellis & Associates LLC, an investment management company, rene renewable in June LLC, Partner; Ellis In addition to VFC's Board, Ms. Ellis manages the activities of the Ellis Family Gina Ellis Committees. Family Foundation, and is a member /partner with the San Diego Social Venture Partners. Development Foundation, Her other community involvement has included five years on the annual event:. (Chair), Executive, Principal . committee of Second Chance, the Children's Hospital Carmel Valley Auxiliary, Sage Riverside Oversight Canyon. Elementary School, and America's Cup. Residence: Carmel Valley 2 Years; Term Ms. Ellison previously worked as the president of Ellison Associates — a marketing renewable as of research company that she founded in 1999. She also has prior work experience at June 2017; Retired Founder Bristol Meyers Squib Market Research, an insurance agency, and Warner Brothers. Holly Ellison Committees: and President of Ms. Ellison studied Communications and Advertising at Education Keystone Junior Development, Ellison Associates College and attended the Emma Willard School for Girls in Troy, NY. Residence: Riverside Oversight Rancho Santa Fe 7Ms. Farrell holds a Master of International Management degree from Thunderbird School of Global Management in Arizona, an M.B.A. from INCAE in Costa Rica, and a '- 'Bachelor of Art in Marketing (Magna cum Laude) from Universidad Santa Maria. La :Antigua in her native Panama. She has work experience in strategic planning, 'marketing, and business development. Most recently, she was at Visa International :where she was manager for the consumer credit products for the Latin America and 4 Years; Term ' Caribbean region. Before Visa, Lisette worked at several banks and financial Lisette Farrell renewable in June Community institutions. Currently, Lisette is an active member of Las Patronas and serves on the 2017; Committees. Volunteer Board of the San Diego Symphony.. She is a member of the Contemporary Collectors ,l .Marketing at the Museum of Contemporary Arts San Diego, the Director's Circle at the Museum :. of Photographic Arts and the Symphony Sweethearts. Lisette chaired the New :Children's Museum 2011 Gala with record - breaking results, was an honorary chair for the 2011 San Diego Center for Children's Gala, and was co -chair of Starry Starry -Night at VFC in 2013. She and her husband, Mick, also co-chaired the 2014 San Diego - Rendezvous in the Zoo (RITZ) Gala. Residence: La Jolla Mr. Finch is the managing partner of Marks, Finch, Thornton & Baird, LLP. He is a member of the State Bar of California, San Diego County Bar Association (Construction Law section) and American Bar Association (Construction Industry 2 Years; Term Marks, Finch, Forum), and serves on the Government Relations Committee, Political Action P. Randolph renewable as of Thornton & Baird, Committee, and Board of Directors of the Associated General Contractors of Finch Jr., Esq. June 2017; LLP, Attorney and America, San Diego Chapter. He serves on the Board of Trustees of the Gillispie Committees: Managing School. Mr. Finch received his 1.D, from the University of San Diego, and his Bachelor Marketing Partner of Business Administration from the University of San Diego. Randy Finch was named a Top Attorney by the San Diego Daily Transcript in the Construction Litigation area. Residence: La Jolla Voices for Children. Board of Directors, FY2015 -2016 8 :,Nis Greenfiei�lworkedforfifteenyearsin3hefjeldsofhealthcareandhospita( 'marketing She hasserved on several boards i`nduding Clairempnt F'riendshipSenior 2 Years; Term : Center (past president), the Museum of PhotographicrArts San Diego (past secretary), Jennifer renewable as of ! Community the San Diego Opera (past secretary, past nominating. chair) and Las Patronas Greenfield June 2017; Volunteer (underwriting chair, Jewel Ball co- chair, and Jewel Bail chair in 2009). She has chaired - - - - D .Committees two galas for San Diego Symphony. She is also a member of Dow Divas, a major': Governance ` support group for the San Diego Opera. Ms. Greenfield has a B.S. from UC Davis and a MPH from San Diego State University. She was co-chair of VFC's Starry Starry Night 2014 Residence: La Jolla Judge Huguenor served in the judiciary for 28 years, including 13 years in Juvenile Court. She was the Juvenile Presiding Judge from 2003 to 2009, and has extensive Elected July 2015; judicial background in legal issues relating to families. Judge Huguenor was recently The Honorable Term renewable as honored by the Southern California Chapter of the American Academy of Susan D. of June 2018; Former Juvenile Matrimonial Lawyers (AAML) as their "2014 Distinguished Jurist." in 2005, she Huguenor Committees: Presiding Judge received the Wil mont Sweeny Award — "Juveni le Court Judge of the Year " — from the Strategic Planning Juvenile Court Judges of California. Now retired, Judge Huguenor still participates on the Family and Juvenile Advisory Committee to the Judicial Council of California and mediates /arbitrates with ADR Services, Inc. She received her degree from California Western School of Law. Residence: Rancho Santa Fe. A'. partner in the Corporate Practice Group in the Del Mar Heights office of Sheppard Mullin Richter & Hampton, LP, Dick Kmtz is also co- chairman of the Family and 2 Years; Term Sheppard Mullin Closely -Held Business Team and of the Private Wealth' Services Group at the firm. Hr renewable as of Richter & , has transactional experience in the areas of real estate, corporations, executive Richard Kintz, June 2017; Hamptpn, 4dP, compensation, and more. Mr. Kintz is listed in every edition of Best Lawyers in Esq. - Committees: Audit; ,4ttgr�gy and America,1989 2014, and named a San Diego Super Lawyer, 2011 -2014, Previously, 'fn Finance /Investment Partner e served an the boards of the San Diego Chapter of the Association for Corporate Growth, Youth Tennis San Diego, and Connect Sport Innovators, San Diego. Mr.=Kintz : received his J.D. from the University of California, Berkeley School of Law, and his B.A. from the University of Redlands. Residence: La Jolla Elected January Dr, George Lai earned a B.S. in Electrical Engineering and Computer Science from the 2015; Term University of California at Berkeley as well as an M.S. in Electrical Engineering and a renewable as of Ph.D, in Engineering from the University of California at Irvine. He served as Director George Lai June 2018; President of Lily of Information Technology at eBioscience, Inc. — a biotechnology company in San Committees: Lai Foundation Diego, California. Currently, he is serving as the President of the Lily Lai Foundation — Finance /Investment, a private foundation in San Diego with a charitable mission to support cancer Strategic Planning research, education and nutrition for children, libraries, welfare of disadvantaged children, and empowerment of abused women. Ms. O'Connell is a Partner and Chief Financial Officer at GlobeFlex Capital, LP. Since joiningthe firm in 1998, she has been in charge of GlobeFlex s financial operations as well as served an integral role in the firm's compliance effort. Prior: to joining 1 Year; Term GlobeFlex, Ms. O'Connell spent two years at Arthur Andersen, performing financial ienewable as of Partner and Chief and compliance audits for a:wide variety of corporate; clients. Ms. O'Connell's Jennifer; June 2017; Financial Officer accountancy career began with three years at Bruno, Mack & Barclay, a San Diego - O'Connell Committees: Audit; at GlobeFlex based public accounting firm, which was preceded by five years of hands-on small :Development Capital, LP business knowledge as an entrepreneur. Ms. O'Connell graduated summa cum laude' from San Diego State University, earning a B.S. degree in .Business Administration with an Accounting emphasis. Ms. O'Connell is Certified Public Accountant and a member of the AICPA, NSCP; IAA, and a founding member and former Treasurer of the Southern California Compliance Group.; Residence: San Diego Julian Parra, Treasurer 2 Years; Term renewable as of June 2017; Committees: Executive, Finance (Chair), Riverside Outsight 0 ' Voices for .Children. Board of Directors, FY2015 -2016 Market Executive in the West Region of Global Commercial Banking, Bank of America Merrill Lynch As market executive in the West region of Global Commercial Banking for Bank of America Merrill Lynch, Mr. Parra leads the Southern California market (San Diego, Orange County, and the Inland Empire), serving middle market companies. Mr. Parra has 24 years of experience in the banking industry. He serves on the Global Commercial Banking Diversity and Inclusion Business Council, and founded the San Diego chapter of the Bank's Military Support Affinity Group, where he serves as executive sponsor. He also serves on the Board of Directors of CleanTECH San Diego, the World Trade Center San Diego, and the San Diego Regional Economic Development Council. Residence: San Diego. :Mr, Passons is senior counsel with the law firm of Stutz, Artiano. .Prior to Joining Stutz Artiano, Mr. Passons worked as a Deputy Attorney for the State of California, Department of Transportation (Caltrans). Before practicing law, Mr, Passons worked ` Year; as a Health Policy Analyst with the United States Department of Health and Human 1 Term renewable I Year; T r of Services in Washington, D.C. He is a member of the San Diego County Bar Omar Passons, Senior Counsel at Association's Construction and Land Use Law sections and is a member of the Enright June 2017; Esq. ': Stutz, Artiano :Inn of Court... He serves on the Homeless Women's Services Advisory Committee, and Committees: the San Diego Unified School District Advisory Committee on Utilization of Excess Marketing ` School Property. He is currently on the Board of Directors of the North Park .Community Association and the Greater North Park Planning Committee Mr. :Passons received an M.A. in Public Health from the University of Arizona and his l D. from George Mason University School of Law. Residence: North Park Dick Pfister, CAIAO 4 Years; Term renewable in June 2017; Committees: Executive, Governance, Marketing (Chair) CEO & President, AlphaCore Capital LLC; Former Executive Vice President& Managing Director, Altegris Investments Mr. Pfister is CEO & founder of AlphaCore Capital, LLC, a La Jolla based investment advisor. Previously, he was an executive vice president, managing director and original partner of Altegris Investments, and has 20+ years of alternative investment experience. Mr. Pfister began his career on the floor of the Chicago Mercantile Exchange as a technical analyst and trader. After trading in the currency and stock index futures markets for several years, he managed the Global Macro CTA Trade Desk for Dean Witter Reynolds. He is an inaugural member of the Chartered Alternative Investment Association and earned the Chartered Alternative Investments Analyst (CAIA) designation in September 2003. He also accepted the First Annual Corporate Recognition Award from the Chartered Alternative Investment Analyst (CAIA) Association. Mr. Pfister graduated from University of San Diego in 1993 and holds a B.S. in Business Administration with a concentration in Finance. He is also a member of the USD Emerging Leaders Council and actively participates in the Vistage Key Executives Business Coaching Program. Residence: La Jolla w Vanes for Children, Board of Directors, FY2015 -2016 SEE= I Mr Sailer is S2ntor Vice President & Legal Counsel for Qua7comm Jpo Pnor to„ i, working at Qualcomm,Mr. Sailer was aipartner at Gray Cary Ware &$reidendch.' . Mr. Sailer has served in board and leadership positions at such places as Global 1 Year; Term Board of the Association of Corporate Counsel, the San Diego Chapter of the renewable as of `.. Senior Vice Association of Corporate Counsel, the California Employment Law Council, the State ' June 2017; President& Legal Bar of California Labor & Employment Law Section, the San Diego Chapter of the William Sailer, Committees. Counselor Industrial Relations Research Association, the San Diego County Bar Association! Esq., Secretary Executive, Riverside Qualcom m , Labor & Employment Law Section, and the American Bar Association Immigration - Oversight (Chair), 'i , /ncorporated Justice Project, in addition, Mr. Sailer was a founding Master of the J. Clifford Strategic Planning Wallace Inn of Court and has served on the Boards of the Legal Aid Society of San Diego, the San Diego County Bar Foundation, Rady Children's Hospital Foundation of 4 San Diego, the National Conflict Resolution Center, Kids Included Together, Inc,, and the Junior Sean Foundation. Mr. Sailer received a B.A.':from Swarthmore College and a J.D., cum laude from the University of Michigan Law School. Residence; San Diego Ms. Skrezyna, with a Master's in Public Health, has managed and directed maternal 6 Years; Term Commun ity in and child health programs at the city, county, and state levels, including during her Jill Skrezyna renewable in June Volunteer and time the Peace Corps. In Oregon, she was the manager, child health section, of 2017; Committees: Former CASA the Center for Child and Family ealth. She is a former Court y Appointed Special Strategic Planning Advocate (CASA) for Voices for Children and an active volunteer at The Bishop's School and Gillispie School. Residence: La Jolla Ms. Sullivan was president of the Friends of the San Diego Public Library and previously served as the organization's vice president. In 2000, she was recognized 2 Years; Term ;. volunteer of the year by the City of San Diego Public Library, Ms. Sullivan was also renewable asof president of the Scripps Miramar Ranch Branch Friends of the Library. She holds a .. June 2017; ;. bachelor's degree and a teaching credential from Illinois State University. She has Katie Sullivan Executive, Community starved as president and district membership vice president of the National Charity ' 11 Governance Volunteer League (San Dieguito Chapter), and as chair of the Board for Girt Scouts of San Diego - (Chair), Strategic Imperial Council. Ms. Sullivan also helped found the Hidden Valley House Auxiliary, a Planning women's shelter of the Center for Community Solutions, Ms. Sullivan served as a founding member of the VFC Community: Advisory Council, and she and her husband Dan Sullivan co- chaired Starry Starry Night in 2011 and the Fostering Hope Golf ' Classic in 2015 and 2016. Residence: Scripps Ranch Ms. Tang received her B.S. in Chemistry from Duke University and Ph.D. in 6 Years; Term Pharmacology from the University of Pennsylvania. She did a postdoctoral fellowship renewable in June Community at New York University and completed a course in Governance for Nonprofit Haeyoung Kong 2017; Committees: Volunteer and Excellence at Harvard University in 2011. For the last six years, Ms. Tang has served Tang, Ph.D. Executive, Research Scientist on The Gillispie School Board of Trustees. Among the nonprofits Ms. Tang supports Governance, are The Salk Institute, La Jolla Music Society, Project Concern International, Rady Strategic Planning Children's Hospital, Las Patronas and the Environmental Defense Fund. She served as a co -chair of Starry Starry Night 2014. Residence: La Jolla Mr. Tchang is the managing owner of the Techbilt Companies, a family - owned ' Elected January developer and builder of residential and commercial /industrial communities with 2015; Term operations in Southern California and Colorado. He served as the Chair of Francis Theodore (Ted) renewable as of :. Managing Owner Parker School's Facilities Committee, served as a member of the Audit, Board Tchang June 2018; of Techbilt :Governance, Executive, and Finance Committees as well as a member of the 2010 Committees: Audit, Companies Head of School Search Committee He currently serves as a member of the Alumni Finance /Investment Relations, Finance, and Campaign Steering Committees. Ted earned his B.S. in - Mechanical Engineering and M.S. in Construction Management from Stanford _ _ University as well as an M.B.A from Harvard Business School. Residence. La Jolla' Voices for >ag Children. Board of Directors, FY2015 -2016 Lise N. Wilson, Esq., Vice Chair 4 Years; Term renewable in June 2017; Committees: Development, Executive Attorney and Community Volunteer Ms. Wilson is an attorney who specialized in complex civil litigation with an emphasis on product liability. She is an advisory member of Las Patronas and was the 2010 Jewel Ball chair. She currently serves on the advisory boards of the New Children's Museum and City Ballet. Ms. Wilson graduated from UCLA Law School. She co- chaired the 2012 Starry Starry Night gala with her husband, Steven Strauss, and Debby and Wain Fishburn. Residence: La Jolla Mr. Yalunke is a Founding Partner at Dowling & Yahnke, an independent, fee -only .registered investment adviser. Prior to Dowling & Yahnke, Mr. Yahnke worked for six - 1 Year, Term : years as a financial analyst with the law firm of Gray. Cary Ware &.Freidenrich.(now renewable as of Founding Partner 'known as DLA Piper US LLP) Mr. Yahnke has been featured in financial June 2017; at Dowling & . ;publications. including Barron's, Worth, and The Wall Street Journal He has been Dale Yahnke, Committees: Yahnke LLC recognized for the seventh consecutive year by Barron's. as one of its Top 100 iFA, CFP° Executive, Finance, wealth Independent Financial Advisers in the country, and was also named to the Barron's Strategic Planning 'Management : 2014 Top Advisor Rankings California Mr. Yahnke holds the designations Chartered (Chair) Financial Analyst (CFA),' CERTIFIED: FINANCIAL PLANNER'" (CFP °). He received a B.A. from Claremont McKenna College California, and an M.B.A. from San Diego State University. Residence: Carmel Valley..} Ms. Zikakis' past work experience includes print production, advertising, and media 2 Years; Term buying at Esprit de Corp., and managing new product introductions for Jack in the Y g P g p renewable as of Community Box restaurants. She has been an active community volunteer in local schools, at as c Lany Zikakis tune 2017; Volunteer church, and on her HOA board for many years. She has a B.S. in Consumer Committees: Economics from the University of Vermont, and an M.B.A. from Cornell University. Marketing Residence: Carlsbad 1, 112,n.hCH FONG EU, Secretary of State of the Mate of California, hereby certify: That the annexed. 'transcript has been compared with the record on file in this office, of which it purports to be a copy, and that sane is full, true.and correct, IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this Secretary of State 50GSrniE FOPIA CE-107 65 91 CERTIFICATE OF AMENDMENT OF ARTICLES OF INCORPORATION (Children in Placement Project, Inc.) BETSY ADAMS and PEGGY JOHNSON certify that: fly hi IS Gapuly 1. They are the president and the secretary, respectively, of CHILDREN IN PLACEMENT PROJECT, INC., a California Corporation, 2. Article I of the articles of incorporation of this corporation is amended to read as follows: THE NAME OF THIS CORPORATION IS VOICES FOR CHILDREN. 3. The foregoing amendment of articles of incorporation has been duly approved by the board of directors. 4. The corporation has no members. The undersigned declare under penalty of perjury that the matters set forth in the foregoing certificate are true of their own knowledge. Executed at San Diego, California c 1, MARCH FONG EU, Secretary of Mate of the State of California, hereby certify: That the annexed transcript has been compared With the record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS WHEREOF, T execute this certificate and affix the Great Seal of the State of California this AUG 17 1992 9errodary of State Sec /$l'ATF. Fon51 CL -109 (;_._y _';; Qi n osr ARTICLES OF INCORPORATION CHILDREN IN PLACEMENT PROJECT, INC, I, <„ MCOY, Cr r.. !vk v .,.-; i.li HKjonac�ry The name of this Corporation is CHILDREN IN PLACEMENT PROJECT, INC. II. A. This Corporation is a non - profit public benefit cor" poration and is not organized for the private gain of any per- son, It is organized under the Non- Profit Public Benefit Cor- poration Law for Charitable Purposes, B. The specific purpose of this Corporation is to advocate for the right of every child to a permanent home, III. The name and address in the State of California for this Cor- poration's initial agent for service of process is; KATHRYN F, ASHWORTH, Children in Placement Project, Inc., 2851 Meadow Lark Drive, San Diego, California 9.2123. IV. A, The property of this Corporation is irrevocably dedi- cated to charitable purposes, and no part of a net income or assets of this organization shall ever inure to the benefit of any director, officer, or member of this Corporation, or to the benefit of any private person. B. Upon the winding up or dissolution of this Corporation, and after paying or adequately providing for the debts and lia- bilities of the Corporation, the remaining assets shall be dis- tributed to a non -- profit fund, foundation, or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under Section 501(c)(3) of the Internal Revenue Code, V. A. 7'h.is Corporation is organized and operated exclusively for charitable purposes within the meaning of section 501(c)(3) of the Internal Revenue Code. Notwithstanding any other pro- visions of these Articles, the Corporation shall not carry on any other activities not permitted to be carried on (1) by a corporation exempt from Federal Income Tax under Section 501 (c)(3) of the Internal Revenue Code or (2) by a corporation, contributions to which are deductible under Section 170(c) (3) of the Internal Revenue Code, B, No substantial part of the activities of this corpora- tion shall consist of carrying on propaganda or otherwise attempt- ing to influence legislation, nor shall this Corporation partici- pate in, or intervene in (including the publishing or distribu- tion of statements), any political campaign on behalf of any candidate for public office, DATED; August 12, 1982 KATHRYN 1j, ASHW RTH, Incorporator I hereby declare that I am the person who executed the above Articles of Incorporation, which execution is my act and deed, AQUj 0 KATHRYN F. ASHWORTH _Z_ fc BY -LAWS OF VOICES FOR CHILDREN, INC. Table of Contents ARTICLE1. NAME ....................................................................................................................... ..............................3 ARTICLE1I. OFFICES .................................................................................................................. ..............................3 Section1. Principal Office ......................................................................................................... ..............................3 Section2. Other Offices ............................................................................................................ ..............................3 ARTICLE111. PURPOSE ............................................................................................................... ..............................3 ARTICLE IV. NON - PARTISAN ACTIVITIES ............................................................................ ..............................3 ARTICLEV. MEMBERSHIP ........................................................................................................ ..............................4 ARTICLE VI. DIRECTORS .......................................................................................................... ..............................4 Section 1. Number of Directors......_ ......................................................................................... ..............................4 Section2. Powers ..................................................................................................................... ..............................4 Section3. Election and Term of Office ..................................................................................... ..............................5 Section4. Vacancies .................................................................................................................. ..............................5 Section5. Attendance ................................................................................................................ ..............................6 Section6. Place of Meetings ..................................................................................................... ..............................6 Section7. Special Meetings ....................................................................................................... ..............................6 Section8. Quorum ..................................................................................................................... ..............................7 Section9. Adjournment ............................................................................................................. ..............................7 Section10. Standard of Conduct ............................................................................................... ..............................7 Section11. Removal .................................................................................................................. ..............................7 6y -Laws of Voices for Children, Inc., Revised and Amended May 15, 2014 Page 1 of 14 Section12. Compensation ............................................... ...... ......................... ... ...... ... ..... ... .... ........................ ........ 7 ARTICLEVILOFFICERS ......................................... ..................... ............................................. ..............................8 Section1. Officers ..................................................................................................................... ..............................8 Section 2. Election and Term of Office ........................ ............................................................................... ...........8 Section3. Chair of the Board ..................................................................................................... ..............................8 Section4. Vice Chair ................................................................................................................. ..............................8 Section5. Secretary ................................................................................................................... ..............................8 Section 6. Treasurer... ...... .............. ............................................. 9 Section7. Immediate Past Chair ................................................................................................ ..............................9 ARTICLEVIII. COMMITTEES ...................................................................._............................. ......................._......9 Section1. Committees ............................................................................................................... ..............................9 Section 2. Executive Committee, ........................ ............................................ 10 Section 3. Governance Committee ....................... ...................................................... ......................................... 10 Section4. Meetings .................................................................................................................. .............................10 Section5. Auxiliary Groups ._ ................................................ ._................ ....................................................... .... 10 Section 6. Community Ambassadors Council .......................................................................... .............................11 ARTICLE IX. RECORDS AND REPORTS ................................................................................. .............................11 Section I. Maintenance of Corporate Records . ........................................................................... ........................... I 1 Section 2. Inspection by Directors, ........................ .................................................. ......................... .................. I I Section 3. Annual Audited Financial Report .............. .......................................................................................... 1 I ARTICLEX. MISCELLANEOUS ............................................................................................... .............................12 Section1. Definition of Terms ................................................................................................. .............................12 Section2. Indemnification ........................................................................................................ .............................12 Section 3. Appointment of independent Legal Counsel ........................................................... .............................13 Section 4. Discretionary Insurance ........................................................................................... .............................13 Section 5. Liability for Determinations ................. .._ ................... ........................_......................... ...................... 13 Section6. Other Rights .......... .............................................. ..._............ ... .......... ... ... ... ..... ....... ............................... 13 Section 7. Advance Payment of Expenses ....... ....................... ............... .................... ...... ....... . ..................... ........13 ARTICLEXI. AMENDMENTS ................................................................................................... .............................14 CERTIFICATEOF SECRETARY ................................................................................................ .............................14 By -Laws of Voices for Children, Inc., Revised and Amended May 15, 2014 Page 2 of 14 ARTICLE I. NAME The name of this Corporation shall be VOICES FOR CHILDREN, INC. ARTICLE II. OFFICES Section 1._Princinal_Office The principal office for the transaction of the business of the Corporation is located at 2851 Meadow Lark Drive, San Diego, San Diego County, California 92123. The Directors may change the principal office from one location to another. The Secretary shall note any change of this location on the By -Laws opposite this section, or this Section may be amended to state the new location. Section 2, Other Offices The Board of Directors may establish, at any time, branch or subordinate offices any place or places where the Corporation is qualified to do business. ARTICLE III. PURPOSE The purpose of this Corporation shall be to: a. Recruit, train and supervise Court Appointed Special Advocates, and others as appropriate, who will facilitate the movement of dependent children through the court process; b. Recruit, train and supervise Case Assessors who review the court records of dependent children; c. Educate the general public and those persons, offices, and institutions concerned with service delivery to dependent children regarding the needs of children in foster care placement; d. Facilitate improvement of communications among and service delivery by those persons, agencies, and institutions concerned with service delivery to children in placement. ARTICLE IV. NON - PARTISAN ACTIVITIES This Corporation has been formed under the California Non - Profit Public Benefit Corporation Law for the public purposes described above, and it shall be non - profit and non - partisan. The activities of the corporation shall comply with all laws and regulations with respect to influencing legislation. By -Laws of Voices for Children, Inc., Revised and Amended May 15, 2014 Page 3 of 14 ARTICLE V. MEMBERSHIP This Corporation shall have no members. Any action which would otherwise require approval by a majority of all members or approval by the members shall require only approval by the Board of Directors. All rights which would otherwise vest in the members shall vest in the Board of Directors. ARTICLE VI. DIRECTORS Section 1. Number of Directors The authorized number of Directors shall be no fewer than five (5) and no more than thirty (30). Directors need not be residents of the State of California. Section 2. Powers Subject to the provisions of the California Non- Profit Corporation Law and any limitations in the Articles of Incorporation and these By -Laws relating to action required to be approved by the Board of Directors, the business and affairs of the Corporation shall be managed, and all corporate powers shall be exercised, by or under the direction of the Board of Directors. Without limiting the foregoing general powers, the Directors shall have the following powers: a. To select and remove all officers, agents, and employees of the Corporation; prescribe any powers and duties for them that are consistent with law, with the Articles of Incorporation, and with these By -Laws; and fix their compensation, and require from them security for faithful service. b. To conduct, manage, and control the affairs and business of the Corporation and to make such rules and regulations as deemed necessary. c. To change the principal executive office of the principal business office in the State of California from one location to another; cause the Corporation to be qualified to do business in any other state, territory, dependency, or country and conduct business within or outside the State of California; and designate any place within or outside the State of California for the holding of any meeting. d. To borrow money and incur indebtedness for the purposes of the Corporation and cause to be executed and delivered for the Corporation's purposes, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, or other evidences of debt and securities. By -Lows of Voices for Children, Inc., Revised and Amended May 15, 2014 Page 4 of 14 Section 3. Election and Term of Office Board members are elected for a three -year (3 -year) term, and may serve two consecutive three -year terms. Board members are eligible for re- nomination to serve again after a one - year hiatus. At the recommendation of the Governance Committee, the Board may elect to extend the term of officers beyond term limits, if circumstances warrant. Notwithstanding term limits, the Immediate Past Chair may be elected for one year to an ex- officio position on the Board. Each Director, including a Director elected to fill a vacancy or elected at a special Board of Directors meeting, shall hold office until expiration of the term for which he or she has been elected. The President of Makua, Friends of Voices for Children, will be entitled to one position on the Voices for Children Board of Directors. This position shall be a one -year term, which may be renewed for one year. The Governance Committee shall present a proposed slate of Board members at a Board meeting. As soon as reasonably possible, the Board will take action on the slate. Section 4. Vacancies Any vacancy or vacancies on the Board of Directors shall result from the following: death, resignation, expiration of term of office, or removal of any Director; the declaration by resolution of the Board of Directors of a vacancy of the office of a Director who has been declared of unsound mind by an order of the court or convicted of a felony or has been found by final order of judgment of the court to have breached a duty under Sections 5230 and following of the California Non - Profit Corporation Law. Any Director may resign, which resignation shall be effective on giving written notice to the Chair, the Secretary, or the Board of Directors, unless the notice specifies a later time for the resignation to become effective. If the resignation of a Director is effective at a future time, the Board of Directors may elect a successor to take office as of the date when resignation becomes effective. No Directors may resign when the Corporation would then be left without a duly elected Director or Directors in charge of its affairs. No reduction of the authorized number of Directors shall have the effect of removing any Director before that Director's term of office expires. No one serving on the Board of Directors at any time may be an interested person. An interested person is (1) any person being compensated by the Corporation for services rendered to it within the previous 12 months, whether as a full -time or part -time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a Director as Director; and (2) any brother, sister, ancestor, descendent, spouse, brother -in -law, mother -in -law, or father -in -law of any such person. However, any violation of the provisions of this paragraph shall not affect the validity of enforceability of any transaction entered into by the Corporation. By -Laws of Voices for Children, Inc., Revised and Amended May 15, 2014 page 5 of 14 Section 5. Attendance Any Director, at the discretion of the Executive Committee, who is absent from three (3) regularly scheduled meetings of the Board of Directors in any one fiscal year, shall be subject to removal by the Board of Directors, in accord with Section 11 of this Article. Section 6. Place of Meetings Regular meetings of the Board of Directors shall be held at any place that has been designated from time to time by the resolution of the Board. In the absence of such designation, regular meetings shall be held at the principal executive office of the Corporation. Special meetings of the Board may be held either at a place so designated or at the principal office. Any meeting, regular or special, may be held by conference telephone or similar communication equipment, so long as all Directors participating in the meeting can hear one another, and all such Directors shall be deemed to be present in person at such meeting. Section 7. _Special Meetings Special meetings of the Board of Directors for any purpose may be called at any time by the Chair, Vice Chair, Secretary, or any two Directors. Notice of the time and place of the special meetings shall be given to each Director by one of the following methods: (1) by personal delivery or written notice; (2) by first -class mail, postage paid; (3) by telephone communication or either directly to the Director or to, a person at the Director's office who would reasonably be expected to communicate such notice promptly to the Director; (4) by facsimile; or (5) by E -mail. All such notices shall be given or sent to the Director's address or telephone number as shown on the records of the Corporation. Notices sent by first class mail shall be deposited into a United States mailbox at least four (4) days before the time set for the meeting. Notices given by personal delivery, telephone, facsimile, or E -mail shall be delivered, telephoned, or sent at least 48 hours before the time set for the meeting. The notice shall state the time and place for the meeting. However, it need not specify the purpose of the meeting or the place of the meeting if it is to be held at the principal executive office of the Corporation. The transactions of any meeting of the Board of Directors, however called and noticed and whenever held, shall be as valid as though a meeting had been held after regular call and notice, if a quorum is present and if either before or after the meeting each of the Directors not present signs a written waiver of notice or a consent to hold such meeting or an approval of the minutes. All such waivers, consents, or approvals shall be filed with the corporate records or made a part of the minutes of the meeting. Any action required or permitted to be taken by the Board of Directors may be taken without a meeting if all members of the Board shall individually or collectively consent in By -Laws of Voices for Children, Inc., Revised and Amended May 15, 2014 Page 6 of 14 writing to such action. Such written consent or consents shall be filed with the minutes of the proceedings of the Board. Such action by written consent shall have the same force and effect as the unanimous vote of such Directors. Section 8. Quorum A majority of the authorized number of Directors shall constitute a quorum of the Board for the transaction of business, except to adjourn as provided in Section 9 of this Article VI. Section 9. Adjournment A majority of the Directors present, whether or not constituting a quorum, may adjourn any meeting to another time and place. Notice of the time and place of holding an adjourned meeting need not be given, unless the meeting is adjourned for more than 24 hours, in which case personal notice of the time and place shall be given before the time of the adjourned meeting to the Directors who were not present at the time of adjournment. Section 10. Standard of Conduct Pursuant to Section 5231 of the California Non - Profit Corporation Law, a Director shall perform the duties of a Director, including duties as a member of any committee of the Board upon which the Director may serve in good faith, in a manner which Director believes to be in the best interests of Voices for Children and with such care, including reasonable inquiry as an ordinarily prudent person in a like position would use under similar circumstances. In performing the duties of a Director, a Director shall be entitled to rely on information, opinions, reports, or statements, including financial statements and other financial data, in each case prepared or presented by: a. One or more officers of Voices for Children whom the Director believes to be reliable and competent in the matters presented; b. Counsel, independent accountants, or other persons as to matters which the Director believes to be within such person's professional or expert competence; or c. A committee of the Board upon which the Director does not serve, as to matters within its designated authority, which committee the Director believes to merit confidence and provided that, in any such case, the Director acts in good faith, after reasonable inquiry when the need therefore is indicated by the circumstances and without knowledge that would cause such reliance to be unwarranted. Section 11, Removal A Director may be removed from office by the vote of a majority of the Directors. Section 12, ._Compensation Directors shall serve without compensation. 6y -Laws of Voices for Children, Inc., Revised and Amended May 15, 2014 Page 7 of 14 ARTICLE VII, OFFICERS Section 1. Officers The officers of this Corporation shall be a Chair, Vice Chair, Immediate Past Chair, Secretary, and Treasurer, and such other officers as the Board of Directors may appoint. When the duties do not conflict, one person, other than the Chair, may hold more than one of these offices. Section 2, Election, and Term of Office The officers of the Corporation shall be elected annually by the Board of Directors. Vacancies or new offices created may be filled for the unexpired portion of the term and they may be filled at any meeting of the Board of Directors. Each officer shall hold office for a term not shorter than one year unless the officer shall resign, be removed, or become ineligible to continue to serve in such capacity. Any officer may resign at any time by giving written notice to the Corporation. Any resignation shall take effect at the date of the receipt of that notice or at any later time specified in the notice. Section 3. Chair of the Board Subject to the control of the Board of Directors, the Chair of the Board ( "Chair') shall have general supervision, direction, and control of the business and affairs of the Corporation. The Chair shall preside at all meetings of the Board of Directors, and shall have such other powers and duties as may be prescribed from time to time by the Board of Directors. The Chair shall serve a term of office not shorter than one year, after which he /she shall remain an ex- officio Director for an additional one -year term of office as Immediate Past Chair. At the end of the Chair's prescribed term, the Vice -Chair shall automatically succeed to the office of Chair. If the office of Chair should become vacant because of resignation, removal disqualification, or any other cause, the Vice Chair then in office shall succeed to the office of Chair. Section 4. Vice Chair In the absence or disability of the Chair, the Vice Chair shall perform all the duties of the Chair, and in so acting shall have all the powers and perform such other duties as may be prescribed from time to time by the Board of Directors. The Vice Chair shall serve a term of office not shorter than one year, after which he /she shall automatically succeed to the office of Chair for one -year term of office as such, and thereafter to an additional one- year term as Immediate Past Chair. Section S. Secretary The Secretary shall keep a full and complete record of the proceedings of the Board of Directors and the Executive Committee, shall assure that the minutes of all meetings of other committees are prepared and filed with the records of the Corporation, and shall By -Laws of Voices for Children, Inc., Revised and Amended May 15, 2014 Page 8 of 14 discharge such other duties as pertain to the office or as prescribed by the Board of Directors. Section 6. Treasurer The Treasurer shall be responsible for all funds of the Corporation. Such funds shall be paid out only on the check of the Corporation signed by the Chair, or Treasurer, or by such officers as may be designated by the Board of Directors as authorized to sign the same. The Treasurer shall work with the Chair in the development of fiscal policies and practices to assure a true and accurate account of all receipts and expenditures, and in general, shall perform all the duties incident to the office of Treasurer or chief financial officer and such other duties as may from time to time be assigned by the Board of Directors. Section 7. Immediate Past Chair The Immediate Past Chair may be an ex- officio member of Board of Trustees for a one- year term, and shall have such other duties as may be prescribed by the Board of Directors or the By -laws. In the event both the Chair and Vice Chair are absent, the Immediate Past Chair shall act and perform all of the duties of the Chair and, when so acting, shall have all the powers of and be subject to all the restrictions upon the Chair as provided in Section 3 of this Article VII. ARTICLE VIII. COMMITTEES Section 1. Committees The Board of Directors may, by resolution adopted by a majority of the Directors then in office, designate one or more committees, each consisting of two or more Directors, to serve at the pleasure of the Board. Committees may also include non -Board members. Any committee, to the extent provided in the resolution of the Board, shall have all the authority of the Board, except that no committee, regardless of Board resolution, may: a. take any final action on matters which, under the Non - Profit Corporation Law of California, also requires members' approval or approval of a majority of all the members; b. fill vacancies on the Board of Directors or in any committee which has the authority of the Board; c. fix compensation of the Directors for serving on the Board of any committee; d. amend or repeal By -Laws or adopt new By -Laws; e. amend or repeal any resolution of the Board of Directors which by its express terms is not so amendable or repealable; f. appoint any other committees of the Board of Directors or the members of these committees; By Laws of Voices for Children, Inc, Revised and Amended May 15, 2014 Page 9 of 14 g. approve any transaction (1) to which the Corporation is a party and one or more Directors have a material financial interest; or (2) between the Corporation and one or more of its Directors or between the Corporation or any person in which one or more of its Directors have a material financial interest. Section 2, Executive Committee There shall be an Executive Committee of the. Board consisting of the officers, the President /CEO as an ex- officio member, and, at the discretion of the Executive Committee, one or more standing committee chairpersons or one or more Board members -at- large. The President /CEO shall be without vote. The Executive Committee shall have and may exercise all the powers of the Board between meetings of the Board, except the following: a. The approval of any action for which the California Non- Profit Corporation Law also requires the approval of a corporation. b. The filling of vacancies on the Board or in any committee that has the authority of the Board. c. The amendment or repeal of these By -Laws or the adoption of new By -Laws. d. The appointment of committees of the Board or the members thereof. e. The approval of any self - dealing transaction. Section 3. Governance Committee The Governance Committee shall consist of a Chair who is appointed by the Chair of the Board. Additional members, no fewer than two, will be selected by the Executive Committee with the approval of the Board of Directors. Section 4. Meetings Meetings of any committee may be called by or at the direction of the Chair of the Board, the Chair of the Committee, or a majority of the members of the Committee, to be held at such time and place as shall be designated in the notice of the meetings. Notice of the time and place of any meeting of any Committee shall be given at least four days prior thereto in the same manner as Special Meetings under Article VI, Section 7. A majority of the members of any Committee shall constitute a quorum for the transaction of business at any meeting of the Committee. The act of a majority of any Committee present at a meeting at which a quorum is present shall be the act of the Committee. No action of any Committee shall be valid unless taken at a meeting at which a quorum is present, except that any action that may be taken at a meeting of the Committee may be taken without a meeting, if consent in writing shall be signed by each member of the Committee entitled to vote. Section 5. Auxiliar_Grouos The Board of Directors shall implement, as appropriate, any Auxiliary Groups such as By -Laws of Voices for Children, Inc., Revised and Amended May 15, 2014 Pogo 10 of 14 Makua, Friends of Voices for Children; and the Young Professionals Organization. Section 6. CommunilyAmbassadors Council The Board of Directors may form a Community Ambassadors Council (CAC) to promote and further the mission of Voices for Children, and advise the Board on various issues as determined by the Board. Under no circumstances shall the Community Ambassadors Council supersede the Board of Directors' authority. The CAC shall meet semi- annually or on such other schedule as determined by the Chair of the CAC. The Chair of the Board may appoint a Board Member to serve as the CAC Chair. Members shall adhere to the Community Ambassadors' Council Guidelines as regards to terms, roles, and responsibilities. ARTICLE IX. RECORDS AND REPORTS Section (,Maintenance of Corporate Records The Corporation shall keep adequate and correct records of account and minutes of the proceedings of its Board and Committees of the Board. The minutes shall be kept in written form. Other books and records shall be kept in either written form or in any other form capable of being converted into written form. Section 2. Inspection by Directors Every Director shall have the absolute right at any reasonable time to inspect all books, records, and documents of every kind and the physical properties of the Corporation and each of its subsidiary corporations. This inspection by a Director may be made in person or by an agent or attorney, and the right of inspection includes the right to copy and make extracts of documents. Section 3_ Annual Audited Financial Report Not later than 1.20 days after the close of the Corporation's fiscal year, an annual audited financial report will be sent to the Board of Directors. Such report shall contain the following information: a. The assets and liabilities of the Corporation as of the end of the fiscal year. b. The principal changes in assets and liabilities during the fiscal year. c. The revenue or receipts of the Corporation for the fiscal year, both unrestricted and restricted to particular purposes. d. The expenses or disbursements of the Corporation during the fiscal year, for both general and restricted purposes. e. The report required by this Section shall be accompanied by any report thereon of independent accountants, or, if there is no such report, by the certificate of an authorized officer of the Corporation that such statements were prepared without By-Laws of Voices for Children, Inc., Revised and Amended May 15, 2014 Page 11 of 14 audit from the books and records of the Corporation. ARTICLE X. MISCELLANEOUS Section 1. Definition of Terms References to Directors, officers, or agents, respectively, shall include past, present, and future Directors, officers, or agents whether or not so serving at the time of incurring the expenses or liabilities referred to herein, and their personal representatives. a. Director or Officer shall include any Director or Officer of the Corporation. b. Agent shall include any person authorized by the Corporation to enter into agreements for and on behalf of the Corporation in the Corporation's name. c. Action shall (except where otherwise specifically indicated in Section 2 hereof) include any civil, criminal, or administrative action, suit, proceeding or claim, threatened or pending, in which a Director, officer or agent may be involved as a party or otherwise, by reason of failing to serve as such Director, officer, or agent; or by reason of anything done or omitted by them as such Director, officer, or agent, or alleged to have been so done or omitted. d. Determination by Independent Legal Counsel means a determination in the form of a written opinion addressed to the Board of Directors, by legal counsel appointed as provided in Section 3 of this Article, that indemnification of a Director, officer or agent is proper in the circumstances because he has met the applicable standard of conduct set forth in Section 2 of this Article. Section 2, Indemnification The Corporation shall indemnify any person who was or is a party, or is threatened to be made a party, to any action or proceeding by reason of the fact that such person is or was an Officer, Director, or agent of this Corporation, or is or was serving at the request of this Corporation as a director, officer, employee, or agent of another foreign or domestic corporation, partnership, joint venture, or other enterprise, against expenses, judgments, fines, settlements, and other amounts actually and reasonably incurred in connection with such proceeding, to the fullest extent permitted under the California Nonprofit Corporation Law. In determining whether indemnification is available to the Director, Officer, or agent of this Corporation under California law, the determination as to whether the applicable standard of conduct set forth in Corporations Code 5238 has been met shall be made by a majority vote of a quorum of Directors who are not parties to the proceeding. If the number of Directors who are not parties to the proceeding is less than two - thirds of the total number of Directors seated at the time the determination is made, the determination as to whether the applicable standard of conduct has been met shall be made by the court in which the proceeding is or was pending. By -Laws of Voices for Children, Inc., Revised and Amended May 15, 2014 Page 12 of 14 The indemnification provided herein shall not be deemed exclusive of any other rights to which those indemnified may be entitled, and shall continue as to a person who has ceased to be an agent and shall inure to the benefit of the heirs, executors, and administrators of such a person. Section 3. Appointment of Independent Legal Counsel In the event a situation arises which may give rise to the need for appointment of independent legal counsel under Section 2 of this Article, the Board of Directors, by a majority vote of those Directors not parties to the action, whether or not a quorum, shall appoint independent legal counsel to make the written determinations provided for in Section 2 of this Article. If all members of the Board of Directors are a party to the action, appointment of independent legal counsel shall be made by the counsel for the Corporation. Section 4, Discretionary Insurance The Corporation shall, upon affirmative vote of a majority of its Board of Directors, purchase commercial insurance for the benefit of a Director, officer or agent against all or any part of the expense liabilities or settlement payments arising from actions against such Director, officer, or agent, whether or not the Corporation would have the power to indemnify such Director, officer or agent against such expenses or liability under Section 2 of this Article. Such insurance may, but need not be, for the benefit of all Directors, officers, and /or agents. Section S. Liability for Determinations The Corporation and its Directors, members and agents shall not be liable to anyone for malting or refusing to make any payment under Section 2 of this Article, in reliance on the written opinion of independent counsel as provided in those actions. Section 6. Other Rights The foregoing indemnification provisions shall be in addition and may be claimed without prejudice to any other rights which any director, officer, or agent may have. Section 7. Advance Payment of Expenses Expenses incurred by a Director, officer or agent in defending an action may be paid by the Corporation in advance of the final disposition of such action if a. The Board or independent legal counsel appointed pursuant to Section 3 of this Article shall determine that such person has met the applicable standard of conduct set forth in Section 2 hereof; and b. Such person gives a written undertaking to repay the amount advanced unless it shall ultimately be determined that he is entitled to be indemnified by the Corporation. By -Lows of Voices for Children, Inc., Revised and Amended May 15, 2014 Pogo 13 of 14 ARTICLE XI. AMENDMENTS These By -Laws may be amended or repealed by the vote of at least two - thirds (67 %) of the Board of Directors present at any meeting at which a quorum is present, provided written notice of intention to amend the By -Laws has been given to the Board members at least two weeks before the meeting. CERTIFICATE OF SECRETARY 1, the undersigned, certify that I am the presently elected and acting Secretary of VOICES FOR CHILDREN, INC., a California nonprofit corporation, and the above By -Laws of this Corporation, consisting of 14 pages, are the By -Laws of this Corporation, as revised, amended, and adopted at a meeting of the Board of Directors held on May 14, 2014. Date: 6 -21 -14 Lise Wilson Secretary Voices for Children, Inc. By-Laws of Voices for Children, Inc., Revised and Amended May 15, 2014 Page 14 of 14 Board of Directors November 25, 2015 FY2015 -2016 David Falls, Chair Mr. Richard J. MacHott Use Wilson, Esq., Vice Chair Julian Parra, Treasurer Planning Manager William B. Sailer, Esq., Secretary City of Lake Elsinore Community Development Rochelle Bald, Esq., Past Chair Stephanie Bergsma 130 South Main Street Nancy Banning Doyle Lake Elsinore, CA 92530 Ann Particle Dynes, Esq. Gina Ellis Holly Ellison Dear Richard: Lisette Farrell P. Randolph Finch, Jr., Esq. Jennifer Greenfield This letter will confirm that Voices for Children, a private, nonprofit organization that has The Hon. Susan D. Huguenor (get) Richard Kant :, Esq. operated in San Diego since 1980, has assumed responsibility for the CASA Program in George Lai Jennifer Oleom,ell Riverside County and this has been ratified by a vote by our Board of Directors on November Omar thomas Poisons, Esq. 12, 2014, The Board of Directors approves the submittal of a grant application to the City of Dick Pfister CAIA6 JillSkre:yna Lake Elsinore for Community Development Block Grant (CDBG) funding for FY2016 -2017. Katie Sullivan Haeyoung Kong Tang, Ph. D. Ted Trhang After the former Riverside County CASA program closed, Voices for Children was asked by Dale F. Yahnke, CFA, CFP® the Judicial Council of the State of California as well as the Riverside County Superior Court Lany Zikakis to reinstate this vital service using our proven recruitment, training, and management Community methods. Ambassadors Council Lauree Sabha, Chair Since graduating our first class of highly qualified CASA volunteers in February 2015 under David E. Archambault our new CASA program, Voices for Children is already serving more than 70 Riverside Doug Arthur Kathryn F. Ashworth, Esq. `J County foster children. This speaks to the great need for CASA services to continue and grow Jaye D. Blount throughout this county. Annette Bradbury David Bruce Holly McGrath Bruce We bring a high level of expertise, professional acumen, and financial responsibility to this Vicky Carlson Mindy Fletcher initiative, and are pleased that our organization is able to step in to help the abused, neglected, Nathan Fletcher and abandoned children of Riverside County, including those living in Lake Elsinore. Mark Glemerman Patricia Hughes Craig Irving Dave if you have any questions, please do not hesitate to contact us. Dvel Jackson JimmYJanacek Yolanda Janacek S111CCI'el Richard Kelley y, Marina Ma« elli -- DavidMarino Patsy Marino Susan McClellan David Bialis Eleanor Navarra Sheryl Scarano Chair Cecil H. Steppe Board of Directors Pamela S. Wygod Voices for Children Sharon M. Lawrence, Esq. President /CEO CASA w._ ,.. RIVERSIDE 5555 Arlington Avenue, Riverside, CA 92504 T(951)472.9300 F(858)569.7151 Riverside County (Lake Elsinore) CASA Program Budget FY2016 -2017 SALARIES & BENEFITS i+TlWeN- Salaries & Wages $265,000 $5,000 Fringe Benefits $30,000 $1,000 Consultants and contract services $30,000 $0 TOTAL SALARIES & BENEFITS $325,000.00 - $6,0004 Non- Personnel Space Costs $0 $0 Marketing & Equipment $28,000 ' $1,000 Consumable Supplies $7,500 $350 Staff & Volunteer Mileage $44,000 $0 ` Telephone $6,000 $150 Utilities $0 $0? Rent /Other Expenses $0 $0 TOTAL OFFICE OPERATIONS $85,500 $1,500 TOTAL OPERATING EXPENSES $410,500 $7,500 SURPLUS /(DEFICIT) $0 $0 CONSIDINE CONSIDINI ( NIIICIIf) Pkj 1511 f: ACLF I[A I A A I] �.;z� Edna, 1'nLn' -11 o5t >inco 794ti VOICES FOR CHILDREN A NONPROFIT ORGANIZATION FINANCIAL STATEMENTS JUNE 30, 2014 AND 2013 1. II, III. IV. V. V1, VII, VOICES FOR CHILDREN A NONPROFIT ORGANIZATION Pages Index I Independent Auditor's Report 2 - 3 Statements of Financial Position 4 Statements of Activities and Changes in Net Assets 5 - 6 Statements of Functional Expenses '7 - 8 Statements of Cash Flows 9 Notes to the Financial Statements 10- 19 CONSIDINE CONSIDINt ♦I'RMIIA)I't Id l: ,M1(:YIJ p'1 AS1:5 1'4 �I) � A t IIUSI Silbv h ^1 Qi INDEPENDENT AUDITOR'S REPORT To The Board of Directors Voices For Children A Nonprofit Organization We have audited the accompanying financial statements of Voices for Children, A Nonprofit Organization, which comprise the statements of financial position as of June 30, 2014 and 2013, and the related statements of activities and changes in net assets, functional expenses, and cash flows for the years then ended, and the related notes to the financial statements. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. CLBI (PIED PV9LIC ACCOUNTANTS • MCMHHR OY AICOA I S01 P[kTH AV GN VE. SUITE 4W • SAN DIEGO. CA 92101-3297 (619) 231 -1977 . PAX: (619) 231 -8244 - U -MAIL: CC'4aCCCVACOM WWW.CCCPA.COM Opinion In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Voices for Children, A Nonprofit Organization, as of June 30, 2014 and 2013, and the changes in its net assets and its cash flows for the years then ended in accordance with accounting principles generally accepted in the United States of America. {d y CONSIDINE & CONSIDINE An Accountancy Corporation October 21, 2014 VOICES FOR CHILDREN A NONPROFIT ORGANIZATION STATEMENTS OF FINANCIAL POSITION JUNE 30, 2014 AND 2013 Page 4 2014 2013 ASSETS CURRENT ASSETS Cash (Notes 3 and 5) $ 827,384 $ 990,084 Marketable Securities (Notes 4 and 5) 9555786 93400 Contributions Receivable (Note 6) 434,217 63,790 Grants Receivable (Note 7) 12,935 48,450 Prepaid Expenses 33,149 53,899 2,2631471 2,0905903 PROPERTY AND EQUIPMENT (Note 9) 156,323 14805 OTHER ASSETS Rent Deposit 29,025 293025 TOTALASSETS 25448,819 2,2683533 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accrued Expenses (Note 10) 375,462 2641590 Deferred Rent 108,184 1165211. Deferred Revenue 85,101 108,835 TOTAL LIABILITIES 568,747 489,636 NET ASSETS Unrestricted 156265010 1,7601591 Temporarily Restricted (Note 14) 254,062 183306 15880,072 15778,897 TOTAL LIABILITIES AND NET ASSETS $ 2,4481819 $ 232681533 See Accompanying Notes VOICES FOR CHILDREN A NONPROFIT ORGANIZATION STATEMENT OF ACTIVITIES AND CHANGES IN NET ASSETS FOR THE YEAR ENDED JUNE 30, 2014 REVENUES Gifts and Contributions Special Events, Net (Note 13) (Less: Direct Benefits to Donors of $160,065) Government Funding Contributed Goods, Services, and Facilities Net Realized /Unrealized Gain on Marketable Securities Interest and Dividends Net Assets Released From Temporarily Restricted Total Revenues EXPENSES Program Management and General Fundraising Total Expenses CHANGE IN NET ASSETS NET ASSETS - BEGINNING OF YEAR NET ASSETS - END OF YEAR TEMPORARILY UNRESTRICTED RESTRICTED $ 29726,933 $ 1,675,688 132,015 78,100 36,725 16,418 4,665,879 51,223 4,717,102 Page 5 TOTAL, 286,979 $ 3,0139912 - 15675,688 - 132,015 - 78,100 - 36,725 - 16,418 286,979 45952,858 (51,223) - 235,756 4,9523858 35630,706 35630,706 213,593 2131593 1,007,384 13007,384 4,8519683 4,851,683 (1345581) 2355756 1015175 1,7601591 185306 1,7781897 $ 1,626,010 $ 254,062 $ 1,8805072 See Accompanying Notes VOICES FOR CHILDREN A NONPROFIT ORGANIZATION STATEMENT OF ACTIVITIES AND CHANGES IN NET ASSETS FOR THE YEAR ENDED JUNE 30, 2013 Page 6 REVENUES Gifts and Contributions Special Events, Net (Note 13) (Includes $427,860 of Expenses) Government Funding Contributed Goods, Services, and Facilities Net Realized/Unrealized Loss on Marketable Securities Interest and Dividends Net Assets Released From Temporarily Restricted Total Revenues EXPENSES Program Management and General Fundraising Total Expenses CHANGE IN NET ASSETS NET ASSETS - BEGINNING OF YEAR NET ASSETS - END OF YEAR TEMPORARILY UNRESTRICTED RESTRICTED TOTAI. $ 25495,512 $ 225786 $ 2,5185298 114553379 - 154555379 1435173 - 1435173 58,276 - 58,276 (670) - (670) 25,543 - 255543 4,177,213 22,786 4,199,999 1205699 (1205699) - 4,297,912 (97,913) 45199,999 25976,098 - 299765098 1625366 - 162,366 665,174 - 665,174 35803,638 - 3,8035638 494,274 (97,913) 396,361 1,2665317 116,219 1,382,536 $ 1,760,591 $ 18,306 $ 1,778,897 See Accompanying Notes VOICES FOR CHILDREN A NONPROFIT ORGANIZATION STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 30, 2014 Page 7 See Accompanying Notes MANAGEMENT PROGRAM AND GENERAL FUNDRAISING TOTAL EXPENSES Children's Assistance $ 62,671 $ $ - $ 625671 Contributed Goods 34,475 145460 48,935 Credit Card Discount Fees - - 33607 3,607 Dues & Subscriptions 235116 141198 105892 48,206 Employee Benefits 191,950 - 50,434 2425384 Equipment & Maintenance 315831 112 422 32,365 Food & Site Rental 11165 - - 13165 Insurance 17,988 17,988 Marketing 147,702 - - 147,702 Materials 81498 15067 615 1 0, 180 Mileage & Meals 1595199 71704 65392 173,295 Office Supplies 26,074 718 15115 27,907 Payroll Taxes 1643913 1061 393952 215,726 Postage 6,991 100 101098 17,189 Printing 185157 103 6,670 24,930 Professional Services 155136 125443 13,060 40,639 Recognition Awards 757 240 108 15105 Rent 326,477 61669 235341 356,487 Salaries 2,2915439 156,174 554,062 3,001,675 Staff Development 41981 121 470 59572 Special Events Expenses (Note 13) - - 420,546 420,546 Telephone 205051 319 15456 21,826 Workers'Compensation 23,138 13577 5,595 30,310 TOTAL EXPENSES BEFORE DEPRECIATION 3,5765709 212,406 15163,295 41952,410 Depreciation 53,997 107 4,154 59,338 TOTAL EXPENSES 31630,706 213,593 111673449 5,0115748 Less: Direct Benefits to Donors at Special Events Included in Revenue - - (160,065) (1605065) TOTAL EXPENSES INCLUDED IN THE EXPENSE SECTION OF THE STATEMENT OF ACTIVITIES $ 316303706 $ 2135593 $ 11007,384 $ 45851,683 See Accompanying Notes VOICES FOR CHILDREN A NONPROFIT ORGANIZATION STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED JUNE 309 2013 EXPENSES Children's Assistance Contributed Goods Credit Card Discount Fees Dues & Subscriptions Employee Benefits Equipment & Maintenance Food & Site Rental Insurance Marketing Materials Mileage & Meals Office Supplies Payroll Taxes Postage Printing Professional Services Recognition Awards Rent Salaries Staff Development Telephone Workers' Compensation TOTAL EXPENSES BEFORE DEPRECIATION Depreciation TOTAL EXPENSES INCLUDED IN THE EXPENSE SECTION OF THE STATEMENT OF ACTIVITIES Page 8 MANAGEMENT PROGRAM AND GENERAL FUNDRAISING TOTAL $ 42,907 $ $ 6619395 $ 42,907 3,737 11080 - 3,737 - - 7,348 7,348 245688 12,796 6,392 43,876 1515568 - 435749 195,317 23,964 665 219 245848 724 - 45784 55508 16,595 - 165595 100,205 - - 1005205 8,032 874 106 105512 97,667 7,764 9,579 115,010 17,968 11331 987 20,286 137,894 81004 34,675 180,573 55184 109 175868 235161 133488 732 75082 21,302 435957 81727 265449 79,133 15794 365 117 2,276 3305327 7,260 25,410 362,997 158585824 1073889 467,415 2,4345128 9,772 715 344 105831 18,159 571 2,136 20,866 195511 31484 5,235 285230 2,926,965 1613286 6619395 3,749,646 495133 11080 3,779 535992 $ 219763098 $ 162,366 $ 665,174 $ 3,8035638 See Accompanying Notes VOICES FOR CHILDREN A NONPROFIT ORGANIZATION STATEMENTS OF CASH FLOWS FOR THE YEARS ENDED JUNE 305 2014 AND 2013 CASH FLOWS (USED) /PROVIDED BY OPERATING ACTIVITIES Change in Net Assets ADJUSTMENTS TO RECONCILE CHANGE IN NET ASSETS TO NET CASH (USED) /PROVIDED BY OPERATING ACTIVITIES Depreciation Net Realized /Unrealized (Gain) /Loss on Marketable Securities Donations of Marketable Securities Included in Gifts and Contributions Change in Operating Assets and Liabilities: Contributions Receivable Grants Receivable Prepaid Expenses Accrued Expenses Deferred Rent Deferred Revenue NET CASH (USED) /PROVIDED BY OPERATING ACTIVITIES CASH FLOWS PROVIDED /(USED) BY INVESTING ACTIVITIES Proceeds on Sale of Marketable Securities Purchase of Marketable Securities Purchase of Property and Equipment NET CASH PROVIDED /(USED) BY INVESTING ACTIVITIES NET (DECREASE) /INCREASE IN CASH CASHI BEGINNING CASH, ENDING SUPPLEMENTAL DISCLOSURES Interest Paid Taxes Paid See Accompanying Notes 2014 101,175 $ 59,337 (36,725) (103,960) (120,427) (214,484) 20,750 110,872 (8,027) (23,734) (316,398) (215,223) 121,995 (2,417) (67,055) 52,523 (162,700) 990,084 $ 827,384 $ Page 9 2013 396,361 53,992 670 (28,450) 160,898 (5,383) (1,410) 9,049 1,325 (19,710) 170,981 567,342 28,660 (60,737) (32,077) 535,265 454,819 990,084 VOICES FOR CHILDREN A NONPROFIT ORGANIZATION NOTES TO THE FINANCIAL STATEMENTS JUNE 305 2014 AND 2013 NOTE 1 ORGANIZATION Page 10 Voices For Children (the "Organization ") was founded in 1980 and incorporated as a nonprofit organization under Section 501(c)(3) of the Internal Revenue Code and under the laws of the State of California on August 12, 1982. The Organization operates the only San Diego Court Appointed Special Advocate (CASA) program in San Diego County. It trains and supervises community volunteers who are advocates for abused and neglected children in juvenile court. These volunteers undergo an extensive training program before being assigned cases involving abused children. The volunteers act as fact - finders for thejudges, providing the information needed to make Life - altering decisions for these children. NOTE 2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Basis of Accounting - The financial statements have been prepared using the accrual method in conformity with generally accepted accounting principles. Basis of Presentation - The Organization is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets. Estimates - The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosures of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates. Cash - The Organization considers financial instruments with a fixed maturity date of less than three months to be cash equivalents. Marketable Securities - Investments in marketable securities with readily determinable fair values and all investments in debt securities are reported at their fair values as quoted by market exchanges in the statement of financial position. Unrealized and realized gains and losses are included in the change in net assets. Investment income and gains restricted by a donor are reported as increases in unrestricted net assets if the restrictions are met (either by passage of time or by use) in the reporting period in which the income and gains are recognized. VOICES FOR CHILDREN A NONPROFIT ORGANIZATION NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014 AND 2013 Page 11 NOTE 2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Fair Value Measurement - The Organization follows accounting standards consistent with the FASB codification which defines fair value, establishes a framework for measuring fair value, and enhances disclosures about fair value measurements for all financial assets and liabilities. Property and Equipment - The Organization capitalizes property and equipment in excess of $500 and has a useful life of five to seven years. Property and equipment are carried at cost. Contributed property and equipment is recorded at fair value at the date of donation. If donors stipulate how long the assets must be used, the contributions are recorded as restricted support. In the absence of such stipulations, contributions of property and equipment are recorded as unrestricted support. Depreciation is computed using the straight -line method of depreciation over the assets' estimated useful lives of five to seven years. Maintenance and repairs are charged to the expense as incurred; major renewals and betterments are capitalized. When items of property and equipment are sold or retired, the related cost and accumulated depreciation are removed from the accounts and any gain or loss is included in income. Deferred Revenue - Revenues received in advance of a special event are deferred. The revenues are recognized when the event occurs. Contributions - Contributions received are considered to be unrestricted and available for general use unless designated by the donor for a specific purpose. All donor - restricted support is reported as an increase in temporarily restricted net assets. When a restriction expires (that is, when a stipulated time restriction ends or purpose restriction is accomplished), temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. Contributions Receivable - Contributions receivable consist of unconditional promises to give and are recorded in the year the promise is made. Conditional promises are not recognized until the conditions are substantially met Unconditional promises to give that are expected to be collected within one year are recorded at their net realizable value. Unconditional promises to give that are expected to be collected in future years are recorded at the present value of estimated cash flows. The Organization provides for probable losses on contributions receivable using the allowance method. The allowance is determined based on management's experience and collection efforts. VOICES FOR CHILDREN A NONPROFIT ORGANIZATION NOTES TO THE FINANCIAI. STATEMENTS JUNE 30, 2014 AND 2013 Page 12 NOTE 2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) The discounts on contributions receivable are computed using risk -free interest rates applicable to the years in which the promises are received. Amortization of the discount is included in contribution revenue. The interest rate used in computing the discount of estimated future cash flows was 3% for pledges received in 2014 and 2013. Contributed Goods, Services and Facilities — The Organization has received substantial donations of goods, professional services, and use of facilities. The donations are valued at their fair value at the date of donation and are reported as unrestricted support unless explicit donor stipulations specify how donated assets must be used. The Organization recognizes the value of contributed services received if such services create or enhance nonfinancial assets or require specialized skills that are provided by individuals possessing those skills and would typically need to be purchased if not contributed. The Organization benefited from donated professional services totaling $27,000 and $19,625 for the years ended June 30, 2014 and 2013, respectively. The Organization also received the use of donated facilities valued at $23,040 and $23,328 for the years ended June 30, 2014 and 2013, respectively. An integral component of the Organization's work with foster children is its network of over 1,300 volunteers. Many volunteers dedicate 10 -15 hours or more each month to their activities with foster children and the Organization tracks their reported hours. For fiscal years ending June 2014 and 2013, the combined donated hours reported by all the Organization's volunteers totaled 64,455 and 58,335, respectively. The value of these hours is substantial, as the Independent Sector values similar services in California at $26.34 per hour as of 2013, the most recent data available (the Independent Sector's volunteer value is based on the hourly earnings provided by the Bureau of Labor Statistics, indexed to determine state's values, and increased by 12 percent estimated for fringe benefits). The Organization's volunteers are highly trained and closely supervised in their court advocacy and assessment activities; however, they do not meet the criteria under generally accepted accounting principles to be recorded as donated services. VOICES FOR CHILDREN A NONPROFIT ORGANIZA'T'ION NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014 AND 2013 Page 13 NOTE 2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Functional Allocation of Expenses - The Organization allocates its expenses on a functional basis among its various programs and support services. Expenditures which can be identified with a specific program or support service are allocated directly, according to their natural expenditure classification. Costs that are conmmn to several functions are allocated among the program and supporting services on the basis of time records, space utilized, and estimates made by the Organization's management. Advertising Costs - The Organization expenses advertising costs as incurred. Advertising expense for the year ended June 30, 2014 and 2013 was $147,702 and $100,205 respectively. Income Taxes - The Organization is exempt from federal income taxes under Section 501(c)(3) of the Internal Revenue Code and did not conduct unrelated business activities. Therefore, no provision has been made for federal income taxes in the accompanying financial statements. The Organization follows accounting standards which provide accounting and disclosure guidance about positions taken by an entity in its tax returns that might be uncertain. Management has considered its tax position and believes that all of the positions taken in its exempt organization tax returns are more likely than not to be sustained upon examination. As of June 30, 2014 and 2013, the Organization has not accrued interest or penalties related to uncertain tax positions. The Organization files tax returns in the U.S. Federal jurisdiction and the State of California. The Organization is no longer subject to U.S. and California examination by tax authorities for years before 2010 and 2009, respectively. Reclassifications - Certain reclassifications have been made to the prior year financial statement presentation to correspond to the current year's format. Total net assets and change in net assets are unchanged due to these reclassifications. VOICES FOR CHILDREN A NONPROFIT ORGANIZATION NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014 AND 2013 NOTE 3 CASH Page 14 The Organization maintains its cash in two national commercial banks. Accounts at these institutions are partially insured by the Federal Deposit Insurance Corporation (FDIC). At June 30, 2014 and 2013, the Organization had approximately $529,000 and $721,000, respectively, in excess of their insured limits at the financial institutions. The Organization has not experienced any losses in such accounts. Management believes that the Organization is not exposed to any significant credit risk with respect to its cash. Cash consists of the following: Unrestricted Cash Temporarily Restricted Cash Total Cash 2014 2013 $ 823,322 $ 971,778 4,062 18,306 $ 827,384 $ 990,084 The temporarily restricted accounts have donor restrictions on their use and cannot be used for the Organization's operational expenses. NOTE 4 MARKETABLE SECURITIES Marketable securities consist of the following: 2014 Cost Fair Value Bond Funds $ 888,456 $ 886,570 Equity Funds 5408 69,216 $ 943,324 $ 955,786 2013 Cost Fair Value Bond Funds $ 887,344 $ 877,402 Equity Funds 52,249 57,278 $ 939,593 $ 93400 Investment Income from Marketable Securities consists of the following: 2014 2013 Interest and Dividends $ 16,418 $ 25,543 Net Realized and Unrealized Gain /(Loss) 36,725 (670) $ 53,143 $ 24,873 VOICES FOR CHILDREN A NONPROFIT ORGANIZATION NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014 AND 2013 Page 15 NOTE 5 DESIGNATED CASH AND MARKETABLE SECURITIES A reserve of cash and marketable securities was designated during the 1997 fiscal year by the Board of Directors as an emergency fund for operational expenses. For the years ending June 30, 2014 and 2013, this reserve amounted to approximately $921,000 and $906,000, respectively, which is included in the cash and marketable securities. NOTE 6 CONTRIBUTIONS RECEIVABLE Contributions receivable consist of the following at June 30: 2014 2013 Unconditional Promises to Give (Due in less than one year) $ 184,217 $ 63,790 Temporarily Restricted Pledge (Due in less than one year) 2505000 - $ 434,217 $ 63,790 NOTE 7 GRANTS RECEIVABLE Grants receivable consists of amounts due from various state agencies for the salaries of certain program employees. As of June 30, 2014 and 2013, amounts due from various state agencies were $12,935 and $48,450, respectively. An allowance for doubtful accounts is accounted for using the specific identification method and uncollectible accounts are written -off after all collection attempts have been exhausted. Management believes that all grants receivable were collectible as of June 30, 2014 and 2013, therefore no allowance has been recorded. VOICES FOR CHILDREN A NONPROFIT ORGANIZATION NOTES TO THE FINANCIAL STATEMENTS JUNE 309 2014 AND 2013 Page 16 NOTE 8 FAIR VALUE MEASUREMENT The Organization follows the methods of fair value measurement to value its financial assets. Fair value is based on the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date. In order to increase consistency and comparability in fair value measurements, a fair value hierarchy that prioritizes observable and unobservable inputs used to measure fair value into three broad levels has been established, which are described below: Level 1: Quoted prices (unadjusted) in active markets that are accessible at the measurement date for identical assets or liabilities. The fair value hierarchy gives the highest priority to Level 1 inputs. Level 2: Observable inputs other than Level 1 prices such as quoted prices for similar assets or liabilities; quoted prices in inactive markets; or model- derived valuations in which all significant inputs are observable or can be derived principally from or corroborated with observable market data. Level 3: Unobservable inputs are used when little or no market data is available. The fair value hierarchy gives the lowest priority to Level 3 inputs. Financial assets and liabilities carried at fair value at .Tune 30, 2014 and 2013 are classified below in one of three categories described above. The table below presents the balances of assets measured at fair value on a recurring basis. 2014 2014 2014 2014 Assets Levell Leve12 Leve13 Total Marketable Securities $ 955,786 $ $ $ 955,786 2013 2013 2013 2013 Assets Levell Level2 Leve13 Total Marketable Securities $ 934,680 $ $ $ 934,680 The investments in marketable securities are valued at market prices in active markets and are classified as Level 1. VOICES FOR CHILDREN A NONPROFIT ORGANIZATION NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014 AND 2013 NOTE 9 PROPERTY AND EQUIPMENT Major categories of property and equipment are swmnarized as follows: Office Furniture and Equipment Computers Phone System Accumulated Depreciation Office Furniture and Equipment Computers Phone System Accumulated Depreciation Balance July 1, 2013 Additions $ 257,414 $ 10,770 1347968 56,053 46,515 233 $ 438,897 $ 67,056 Balance July 1, 2012 Additions $ 232,265 $ 255149 99,672 35,296 46,223 292 $ 378,160 $ 60,737 Page 17 Balance Disposals June 30, 2014 $ $ 268,184 191,021 46,748 $ 505,953 (349,630) $ 156,323 Balance Disposals .tune 30, 2013 $ - $ 2575414 - 134,968 - 46,515 $ - 4385897 (290,292) $ 148,605 Depreciation expense was $59,337 and $53,992 for the years ended June 30, 2014 and 2013, respectively. NOTE 10 ACCRUED EXPENSES Accrued expenses consist of the following: Accrued Payables Accrued Wages Accrued Vacation 2014 2013 $ 83,501 $ 46,375 148,155 114,581 143,806 103,634 $ 3755462 $ 2643590 VOICES FOR CHILDREN A NONPROFIT ORGANIZATION NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2014 AND 2013 NOTE 11 LINE OF CREDIT Page 18 The Organization has a line of credit for $100,000 with California Bank & Trust. The Organization has drawn $0 against this line as of June 30, 2014 and 2013. The line of credit is collateralized by substantially all of the assets of the Organization. The interest rate on the line is prime (3.25% at June 30, 2014 and 2013) plus 1 %. The line of credit matures on November 21, 2014. NOTE 12 RETIREMENT PLAN The Organization maintains a tax - deferred retirement plan qualified under Section 403(b) of the Internal Revenue Code. Eligible employees may contribute a percentage of their compensation to the plan. The Organization does not make contributions to the plan. While the Organization expects to continue the plan indefinitely, it has reserved the right to modify, amend, or terminate the plan. In the event of termination, the entire amount contributed under the plan must be applied to the payment of benefits to the participants or their beneficiaries. NOTE 13 SPECIAL EVENTS Special events revenues and expenses are directly related to fundraising and consist of the following: Revenue Starry Starry Night Golf Tournament Wine, Women, and Shoes Malcua Other Fundraisers Ultimate Man Cave Expenses Starry Starry Night Wine, Women, and Shoes Golf Tournament Other Fundraisers Makua Ultimate Man Cave Net Special Events Revenue 2014 2013 $ 1,255,959 $ 151629804 196,852 176,095 1859729 206,102 111,739 164,468 85,474 8200 - 90,890 1,835,753 1,883,239 211,091 189,517 665532 68,904 54,898 52,560 50,815 44,557 37,210 45,362 - 26,960 4203546 427,860 $ 114155207 $ 1,455,379 VOICES FOR CHILDREN A NONPROFIT ORGANIZATION NOTES TO THE FINANCIAL STATEMENTS JUNE 3Q 2014 AND 2013 NOTE 14 TEMPORARILY RESTRICTED NET ASSETS Temporarily restricted net assets consists of the following at June 30, 2014 and June 30, 2013: Pledge Receivable Children's Assistance Fund NOTE 15 COMMITMENTS Page 19 2014 2013 250000 $ 4,062 18,306 $ 254,062 $ 18,306 The Organization is currently leasing office space under an operating lease that expires in November 2016. Rent expense for 2014 and 2013 was $356,488 and $362,997, respectively; which includes $23,040 and $23,328 of donated office space from the Juvenile Court for the years ended June 30, 2014 and 2013, respectively. The Organization expects that the Juvenile Court will make such in -kind donations in the future. Minimum future payments under non - cancelable operating leases, in aggregate, having remaining terms in excess of one year for the years ended Jame 30 are as follows: There 2015 $ 360219 2016 371,028 2017 1565495 $ 887,742 NOTE 16 SUBSEQUENT EVENTS Management has evaluated subsequent events through October 21, 2014, the date which the financial statements were available to be issued. There were no material subsequent events which affected the amounts or disclosures in the financial statements. 2851 MEADOW LARK DRIVE (* ?v"� mod" SAN DI E G 0, CA 92123 F"3� 4„"� TEL 858 569 2019 r iT k�.,A lo, FA% 858 569 ] 1 51 www. Sp a a k V p n o w. o rq .Tune 10, 2015 A LIFE. CHANGEC. Dear David, Board of Directors It was lovely to spend some time with you and Anita on the phone recently! I want to FY2014 -2015 thank you for speaking with James Scoffin and me on June 8, 2015 as we discussed out- David Inalis, Chair progress with establishing a CASA program in Riverside County. As you requested, this Use Wilson, Esq., letter will memorialize my understanding of our conversation. Please let me know if I Treasurer Julian Parra, Treasurer Katie Sullivan, Secretory have missed anything or if it does not comport with your recollection. Rochelle Bold, Esq., Post Chair Jonni Bailey Stephanie Bergsma As always, David, we are very grateful for your extraordinary concern for our foster Ann Parade Dynes, Esq. Gina Ellis children. Your generosity has helped us change the lives of many boys and girls, and we "OIRoi Ewell deeply appreciate all you have done. Most recently and aside from your pledge to our San usette Farrell Diego program, you stated that you are willing to fund a senior -level program director in Anthony Farwell P. Randolph Finch, Jr., Esq. Riverside who would report directly to me. We estimated a $90,000 salary per annum and Jennifer Greenfield you have committed to funding us with $125,000 (which includes expenses associated Richard Kind, Esq. George Lai with the position) for the next three years, once this individual has been hired. You also Jennifer O'Connell indicated that Voices for Children needs to hire the appropriate person for the position and Omar Thomas Passons, Esq. Dick Pfister, CAIA® we should not be tied to the $90,000 salary, as sometimes the right candidate will accept a William B. Sailer, Esq. Jill Skrexyna lower or higher salary. You also advised us that should this new hire not be successful, eung King Tang, Ph.D. we can terminate as needed. Your commitment to funding the position would be Dalale E. Vahnke, CFA, CFP° Larry Zikakis suspended until we hired again, and your total gift for the Riverside Program Director would be $375,000 over the above - referenced three -year period. community Ambassadors Council I must be candid with you that when I first heard of your proposal, I wasn't sure that it Sabha, Choir Sa , Chair Lvid was the best structure for us at this time. However, upon reflection, I realize that if P E. David E. ha Doug Arthur Riverside has any chance of success, it needs to have the full -time attention of a dedicated Kathryn F. Ashworth Esq. Jaye D. Biount director and one who is visible in that community. Stable funding for three years will give Annette Bradbury this professional the opportunity p to develop relationships with donors, CASA volunteers, Vicky Carlson Mindy Fletcher and the court partners in a way that I cannot being based in San Diego and focused on the Nathan Fletcher needs of our children here. The expectation is that once our funding ends, the Riverside P Y g Patricia Hughes Craig A. Irving would have other donors in lace to sustain it. Once again, our generosity s program p g your Y Richard Kelley David Marino providing us with an opportunity to help many, many children in our neighboring County, Patsy Marino and we are so grateful. Susan McClellan n Eleanor Navarra Cecil H.Steppe Cecil H. Steppe We also discussed the potential match of State funding for the Riverside CASA program. Pamela S. Wyged James and I have confirmed a verbal pledge of $100,000 in state money; of that, $30,000 Sharon M. Lawrence, Esq. has been paid to date with an additional $20,000 expected in September. We are tracking President/CEO down the remaining $50,000 pledged by the State —once we confirm the payment timetable, we will write you a separate letter so that you can match that amount if you so choose. You advised that you would match state funding for Riverside up to $500,000 in this calendar year. As I mentioned, the Riverside County funding has been exceptionally generous (far more so than we find here in San Diego); but it is highly doubtful that we can wrangle any more funding from the State of California beyond the $100,000 pledged. October 28, 2015 Page 2 However, I will continue to do my best to be as persuasive as possible, and explore every avenue of State support. Thank you, David, for your compassion, your guidance, your suggestions, and your commitment to helping us in such incredible ways. I can't begin to express the depth of our appreciation and only hope it is evident to you in some small way. With fond regards, c Sharon M. Lawrence, Esq. President /CEO I' .�, -w � -- - __ � :. _.._ .,_,I � 'i I -l` .f =] [ J � elf li _i� �� � � � � w ��....��... F � ._�� _. -.I I' .�, -w � _i .,_,I � Board of Directors November 25, 2015 FY2015 -2016 - David Bialis, Chair Mr. Richard J. MacHott Use Wilson, Esq., Vice Chair Julian Parra, Treasurer Planning Manager William B. Sailer, Esq., Secretary City of Lake Elsinore Community Development Rochelle Bold, Esq., Past Chair Stephanie Bergsma 130 South Main Street Nancy Banning Doyle Lake Elsinore, CA 92530 Ann Parode Dynes, Esq. Gina Ellis Holly Ellison Dear Richard: Lleette Farrell P. Randolph Finch, Jr., Esq, Jennifer Greenfield The Han. Susan D. Huguenor (Rat) This letter will confirm that Voices for Children, a private, nonprofit organization that has Richard Klntz, Esq. operated in San Diego since 1980, has assumed responsibility for the CASA Program in George Lai Jennifer O'Connell Riverside County and this has been ratified by a vote by our Board of Directors on November Data Thomas Passons, Esq. 12, 2014. The Board of Directors approves the submittal of a grant application to the City of Dick Pfister, CAIA9 Jill Skreeyna Lake Elsinore for Community Development Block Grant (CDBG) funding for FY2016 -2017. Katie Sullivan Haeyoung Kong Tang, PLD, Ted Tchang After the former Riverside County CASA program closed, Voices for Children was asked by Dale E.valtnke, CFA, CFP® the Judicial Council of the State of California as well as the Riverside County Superior Court Larry Zikakis to reinstate this vital service using our proven recruitment, training, and management Community methods. Ambassadors Council Lauree Sabha, Chair Since graduating our first class of highly qualified CASA volunteers in February 2015 under David E.Archambault our new CASA program, Voices for Children is already serving more than 70 Riverside Doug Arthur Kathryn F. Ashworth, Esq. County foster children. This speaks to the great need for CASA services to continue and grow Jaye D. Blount throughout this county. Annette Bradbury David Bruce Rally McGrath Bruce We bring a high level of expertise, professional acumen, and financial responsibility to this Vicky Carlson Mindy Fletcher initiative, and are pleased that our organization is able to step in to help the abused, neglected, Nathan Fletcher and abandoned children of Riverside County, including those living in Lake Elsinore. Mark Gleiberman Patricia Hughes Craig Jackson Dave Jackson If you have any questions, please do not hesitate to contact us. Jimmy Janacek Yolanda Janacek Richard Kelley Sincerely, Marina Marrelli - David Marino i� Patsy Marino Susan McClellan David Blalls Eleanor Navarra Sheryl Scarano Chair Cecil H. Steppe Board of Directors Pamela S. Wygod Voices for Children Sharon M. Lawrence, Esq. President/CED CASA 009 ClUtik'A ...ar ..,.... RIVERSIDE S555 Arlington Avenue, Riverside, CA 92504 T (951) 472 -9300 F (858) 569.7151 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 Email: ssteffen @ymcaoc.org EDA Document Generated: Monday, November 2nd 2015, 2:33 pm Applicant Profile Applicant Type Organization Legal Name Young Mens Christian Association of Orange County Address1 13821 Newport Ave. Ste 200 Tustin, California 92782 UNITED STATES Telephone (714) 508 -7639 Primary Contact Sarah Steffen Grants Manager Phone: (714) 508-7639 Email: ssteffen @ymcaoc.org FEIN / TAX ID 95- 1644055 DUNS Number 079543732 Web Address http: / /www.ymcarc.org #CDBG 16- 170039 Page 1 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 EDA Email: ssteffen @ymcaoc.org Document Generated: Monday, November 2nd 2015, 2'.33 pm CDBG Application 2016 -2017 2016 -2017 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Program Description: CDBG is a flexible program that provides communities with unique community development needs. Beginning in 1974, continuously run programs at HUD. The CDBG entitlement cities and urban counties to develop viable communities by environment, and opportunities to expand economic opport income persons. resources to address a wide range of the CDBG program is one of the longest program allocates annual grants to larger providing decent housing, a suitable living .inities, principally for low- and moderate- The CDBG program is a federally - funded program administered through the U.S. Department of Housing and Urban Development (HUD). As an Urban County in the Entitlement CDBG program, the County receives and annual formula allocation of CDBG funds from HUD. HUD determines the amount of each grant by using a formula comprised of several measures of community need, including the extent of poverty, population, housing overcrowding, age of housing, and population growth lag in relationship to other metropolitan areas. The program works to ensure decent affordable housing, to provide services to the most vulnerable in our communities, and to create jobs through the expansion and retention of businesses. CDBG is an important tool for helping local governments tackle serious challenges facing their communities. The CDBG program has made a difference in the lives of millions of people and their communities across the Nation. CDBG was authorized under the Housing and Community Development Act of 1974, as amended, and is listed under the Catalog of Federal Domestic Assistance (CFDA) as 14.218. Applicable CDBG regulations can be found at 24 CFR Part 570 and 24 CFR Part 91. CDBG funding has been used by the County, its cooperating cities, and other subrecipients for a wide variety of community, economic, and social development activities. Activities include public facilities such as fire stations, parks, community centers, senior centers, homeless shelters, health clinics, water and sewer improvements, and street and sidewalk improvements. CDBG also provides public service activities such as child care, health care, after school, programs, senior programs, food and clothing distribution, job training, recreation, and many more. All activities funded with the County's CDBG funds must: 1. serve persons or communities within the County's Urban County area; 2. be an eligible activity under CDBG regulations (24 CFR Part 570.201); and 3. meet a National Objective of the CDBG program (24 CFR Part 570.208). Most activities meet a National Objective by benefitting low- income persons or low- income communities. The County's Urban County CDBG Program includes all of the unincorporated areas of Riverside County as well as the "cooperating" cities of: Banning, Beaumont, Blythe, Canyon Lake, Coachella, Desert Hot Springs, Eastvale, Indian Wells, Jurupa Valley, La Quinta, Murrieta, San Jacinto, and #CDBG 16- 170039 Pa e 2 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 EDA Email: ssteffen @ymcaoc.org Document Generated: Monday, November 2nd 2015, 2:33 pm I. GENERAL INFORMATION This application is intended for use ONLY for Cooperating Cities and their approved non - profit organizations [501(c) (3)] that will be requesting CDBG funds from the specific Cooperating City. Other organizations, such as Non- Profit 501(c)(3), Higher Education Institution, or Other Government Agencies /Special District, please return to the CURRENT PROGRAMS & APPLICATIONS page and complete the (COUNTY & NON -CITY APPLICANTS ONLY) CDBG 2016 -2017 application. Applicants are required to answer the following questions. (You may hit the "Tab" key to move on to the next question). Once complete, please select the "Did I complete this page' link to assure that all required questions have been answered. If any question was skipped, this link will return you to those questions that remain unanswered. After all questions have been answered, please select the "SAVE" button to proceed to the next page. Applying City /Organization Name: Young Mens Christian Association of Orange County DBA as YMCA of Riverside County Type of Organization: Non - Profit Organization If a NON - Profit Organization, what City(ies) is your organization applying to: Lake Elsinore Murrieta Organization Address: 13821 Newport Ave. Ste 200 City: Tustin Zip Code: 92780 Mailing Address: 13821 Newport Ave. Ste 200 City: Tustin Zip Code: 92780 Telephone Number: 714 - 508 -7639 Fax Number: 714 - 838 -5976 Executive Director: Jeff McBride Telephone Number #CDBG 16- 170039 Page 3 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 Email: ssteffen @ymcaoc.org EDA Document Generated: Monday, November 2nd 2015, 2:33 pm 714- 508 -7612 E -Mail Address: jmcbride @ymcaoc.org Program Manager: Jack Salseda Telephone Number: 714 - 508 -7651 E -Mail: jsalseda @ymcaoc.org Grant Writer: Sarah Steffen Address (if different from above): Telephone Number: 714 - 508 -7639 E -Mail: ssteffen @ymcaoc.org Il. Organizational History (applicable ONLY if you are a non - profit organization) Date Organization founded: 1930 -1 -1 Date Organization incorporated as a non - profit organization: 1934 -10 -1 Federal Tax Identification Number: 95- 1644055 DUNS Number: 07 954 3732 Organization Web Address: www.ymcarc.org Does your Organization expend $500,000 or more a year in federal funds? No Number of paid staff: 1032 Number of volunteers: 378 Non - profit Faith Based Organization: No �#CDBG 16- 170039 Page 4 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 Email: ssteffen @ymcaoc.org EDA Document Generated: Monday, November 2nd 2015, 2:33 pm Please list your City Council Members /Board of Directors: see attached Or, upload list of Names for Board of Directors here: Board Roster - 2015.doc Please upload your organization's Articles of Incorporation here: Articles of Incorporation dtd 10- 30- 98.pdf Please upload your organization's Bylaws here: 2nd Amend to By -laws 2014 - Final - Nov 2014.pdf Please upload your City Council /Board of Directors Written Authorization approving submission of application: Board approval Letter.pdf #CDBG 16- 170039 Pa e 5 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 Email: ssteffen @ymcaoc.org Document Generated: Monday, November 2nd 2015, 2.33 rm III. PROJECT ACTIVITY Name of Project: Youth Sports (Basketball and Soccer) Financial Assistance Scholarships Specific Location of Project (include street address; if a street address has not been assigned, provide APN): Street: 18730 Grand Ave City: Lake Elsinore Zip Code: 92530 Assessor's Parcel Number (APN): 371190008 -7 CDBG Funds Requested: $10,000 Where will the proposed activity occur (be specific as to the geographic boundaries)? if the project involves a new or existing facility, what is the proposed service /benefit area for the facility? The proposed activity will occur at Lakeland Village School. What City(ies) will/ does the activity occur within? Lake Elsinore Regions: Other: If this project benefits residents of more than one community orjurisdiction, have requests been submitted to those other entitlement jurisdictions? (i.e., City of Palm Springs, City of Moreno Valley, City of Riverside, etc.) YES Check ONLY the applicable category your application represents Public Service Other: (provide description) Upload photos of structure for rehabilitation /preservation (if applicable) No File Uploaded Respond to A & B ONLY if this application is for a public service project #CDBG 16- 170039 Page 6 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 EDA Email: ssteffen @ymcaoc.org Document Generated: Monday, November 2nd 2015, 2:33 pm (A) Is this a NEW service provided by your agency? NO (B) If service is not new, will the existing public service activity level be substantially increased or improved? YES If applicable, upload the Project Activity Map: No File Uploaded #CDBG 16- 170039 Pape 7 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 Email: ssteffen @ymcaoc.org EDA Document Generated: Monday, November 2nd 2015, 2:33 pm IV. PROJECT NARRATIVE A. Provide a detailed Project Description . The description should only address or discuss the specific activities, services, or project that is to be assisted with CDBG funds. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity: Childhood obesity continues to rise in our communities and nationally and health indicators amongst lower economic and minority groups continue to be more troublesome in comparison to the general public. According to publichealthadvocacy.org, Lake Elsinore has a youth obesity rate of 38.2 %. The U.S. Department of Health and Human Services states that sport and physical activity play a critical role in stemming the rise of obesity. Scientific evidence indicates that participating in physical activity helps people maintain a stable weight over time and helps control the percentage of body fat in children and adolescents. Reports also show that children who are physically active, in particular through involvement in sports, are more likely to stay active into their teen years and adulthood than are children who do not play sports. The YMCA of Riverside County is answering the community need by providing Youth Sports programs (basketball and soccer) to elementary-aged youth at Lakeland school. Participants in Youth Sports build skills, learn about teamwork, and focus on sportsmanship preparing them for key milestones on their developmental journey. When participants work together in a team atmosphere, they learn how to make decisions, communicate, work on team building, trust, and build character. Youth Sports teach kids to play by the rules, respect the game, and maintain an attitude of good sportsmanship. The YMCA offers financial assistance for those who cannot pay for the full rate; not only bringing community members from all walks of life together in one place, but providing a preventative health option for lower income families who are at a higher risk for obesity, diabetes, and heart disease. B. Provide a detailed description of the proposed use of the CDBG funds only (e.g. client scholarships, purchase of specific equipment, rent, supplies, utilities, salaries, etc.): CDBG Funding will be used to provide Financial Assistance scholarships to children from low- income families wishing to enroll in youth basketball and soccer programs being offered at Lakeland Village School in Lake Elsinore. The YMCA approaches community challenges through a uniquely sustainable social enterprise model that is distinct from the typical nonprofit. Rather than continually fundraise to cover staff and administrative costs, we meet 100% of operating and program expenses through fee -based services. With a dependable income stream, we are able to invest in the quality of our programs and capacity of our staff, which means that adults and children consistently benefit from innovative activities, highly trained mentors, and caring relationships. In practice, this also means that community fundraising and grant seeking can be used to broaden access, fulfilling our mission to "build spirit, mind, and body for all' regardless of ability to pay. C. What are the goals and objectives of the project, service, or activity? How will you measure and evaluate the success of the project to meet these goals and objectives (measures should be qualitative)? Overall, our goal is to work side -by -side with our neighbors to make sure that everyone, regardless of age, income, or background, has the opportunity to learn, grow, and thrive through "Y" programs. We track the number of families who use Financial Assistance and the scholarship amount they are awarded. We strive to increase the amount we raise for Financial Assistance each year in order to keep growing the program to serve more families and individuals. The goal of Youth Sports is provide the following for all Y participants: 1. Provide an environment of support, safety, care, and growth for all 2. Allow the opportunity for all to develop their inner strength and character 3. Create an environment where all are allowed to work towards achieving a balanced and healthy #CDBG 16- 170039 Page 8 Riverside County Economic Development Agency: Primary Contact. Sarah Steffen Phone. (714) 508 -7639 EDA Email ssteffen@ymcaoc.org Document Generated: Monday, November 2nd 2015, 2:33 pm lifestyles through nurturing mind, body and spirit 4. Offer programs that strengthen the interpersonal and social skills of all people 5. Foster an appreciation for diversity to all Stakeholder feedback is vital to the Y's development and is invited throughout the year. Formal evaluations are distributed through all programs that allow us to track impact and make necessary program adjustments. D. Please identify the project milestones using an Estimated Timeline for Project Implementation: January 2016- March 2016 - Market the Youth Sports programs with Financial Assistance opportunities to low- income Lake Elsinore community members. February 2016 -March 2016 - 6 week fundraising campaign to raise funds for Youth Sports Financial Assistance scholarships in Riverside County. Our goal is to raise $15,000 through this campaign. We expect to raise $5000 through individual donations and $10,000 through grants. March 2016 - December 2016 - Enroll low- income youth from Lake Elsinore into our basketball and soccer sports program at Lakeland Elementary School providing Financial Assistance as available. Implement program. #CDBG 16- 170039 Page 9 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 Email: ssteffen @ymcaoc.org EDA Document Generated: Monday, November 2nd 2015, 2:33 pm V. PROJECT BENEFIT A. Indicate the number of people or households that will directly benefit from your proposal using CDBG funds: (NOTE: This is based on the expected number of clients to be served if the County funds yourproject for the requested amount.) $10,000 can provide 120 children with scholarships for our youth basketball and soccer program. B. Indicate the number of unduplicated clients that will be served (An unduplicated client is counted only once, no matter how many direct services the client receives during a funding year): This grant will serve an estimated 120 unduplicated individuals C. Length of proposed CDBG- funded activities or service (weeks, months, year): Annual 01 /01/2016- 12/31/2016 D. Service will be provided to (check one or more): CHILDREN Range of children's age (if applicable): 5 -12 If services are provide to Homeless persons, please indicate the number of beds at facility E. What methods will be used for community involvement to assure that all who might benefit from the project are provided an opportunity to participate? We will submit grant applications and work with community leaders and corporations to leverage partnerships and secure donations and sponsorships so that more low- income children can participate in life- changing Y programs. F. What evidence is there of a long -term commitment to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? The YMCA of Orange County recently acquired the Riverside County Service area. 2016 will be the first year we run Youth Sports programs in Lake Elsinore. But in Orange County we have more than 127 years serving members of the community, providing $1,003,827 in scholarships throughout all of our programs in 2014, and $792,522 throughout our programs so far in 2015. We expect Riverside County Youth Sports to have similar successes and anticipate 15% growth in fundraising each year. #CDBG 16- 170039 Page 10 Riverside County Economic Development Agency: Primary Contact. Sarah Steffen Phone: (714) 508-7639 ell -D E A Email. ssteffen @ymcaoc.org Document Generated. Monday, November 2nd 2015, 2:33 pm VI. NATIONAL OBJECTIVE All CDBG- funded activities must meet at least one of the five National Objectives of the CDBG program. Indicate the category of National Objective to be met by your activity: CATEGORY 1: Benefit to low- moderate income persons (must be documented). Please choose either subcategory A or B: A. Limited Clientele: The project serves clientele that will provide documentation of their family size, income, and ethnicity. Identify the procedure you currently have in place to document that at least 51% of the clientele you serve are low- moderate income persons. B. Clientele presumed to be principally low- and moderate - income persons: The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client (s) that they fall into one of the following presumed categories. Presumed Categories: Abused children Battered spouses Elderly persons Severely disabled adults Migrant Farm workers Persons living with AIDS Homeless persons Illiterate adults Describe the clientele above (sections A and B) to be served by this activity: Subcategory A: A sliding fee table based on information from the Department of Education Family Fee Schedule and HUD guidelines is used to determine eligibility and level of award. All individuals and families wishing to receive a scholarship will complete a YMCA Scholarship Application which will include most recent tax return and /or documentation of work (last three pay stubs) for all family members. Discuss how this project directly benefits low- and moderate- income residents: This project directly benefits low- income Lake Elsinore residents by providing them with scholarships for youth sports program enrollment. This will help them get healthy and stay active so that they can decrease their chances of obesity, type II diabetes, and heart disease. CATEGORY 2: Area Benefit - The project or facility serves, or is available to, ALL persons located within an area where at least 51% of the residents are low /moderate- income. Please note: EDA is currently using the 2010 Census data and guidance from the U.S. Department of Housing and Urban Development. Census data is used for determining eligibility of low- and moderate - income area benefit CDBG projects. Enter or copy and paste Census Tract and block group numbers: #CDBG 16- 170039 Pa e 11 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 Email: ssteffen @ymcaoc.org EDA Document Generated. Monday, November 2nd 2015, 233 pm Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) No File Uploaded Total population in Census Tract(s) / block group(s): Total percentage of low- moderate population in Census Tract(s) / block group(s): CATEGORY 3: Prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified (and County- designated) slum and blighted area. Is the proposed project located in an area with determinable indications of slum and blight? Project Benefit, Category 3. Slum Blight Documentation (Maps, Photos, News Stories, Reports, etc.) (Attach if applicable) No File Uploaded Provide the percentage of Deteriorated Buildings /Qualified Properties: Slum /Blight Designation Year: Public Improvement Type and Condition: Describe the Boundaries of the Slum /Blight area(s): CATEGORY 4: Activities undertaken to create or retain permanent jobs, at least 51% of which will be made available to or held by low /moderate- income persons. Proposed Job Creation /Retention: Total Jobs Expected to Create: Total Jobs Expected to Retain: CATEGORY 5: Activities that provide assistance to micro - enterprise owners /developers who are low /moderate- income: Proposed Assistance to Businesses: New Businesses expected to assist: Existing Businesses expected to assist: Enter Total Businesses expected to assist: #CDBG 16- 170039 Pa e 12 Riverside Cou Primary Contact: Phone: EDA Email: Document Generated VII. FINANCIAL INFORMATION ity Economic Development Agency Sarah Steffen (714) 508 -7639 ssteffen @ymcaoc.org Monday, November 2nd 2015, 2:33 rm Personnel Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Salaries & Wages 0 0 Fringe Benefits 0 0 Consultants & Contract Services 0 0 SubTotals: 0 0 Non - Personnel Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Space Costs 0 0 Rental, Lease or Purchase of Equipment 0 0 Consumable Supplies 0 0 Travel 0 0 Telephone 0 0 Utilities 0 0 Other Costs 0 0 SubTotals: 0 0 Other Total Project/ CDBG Funds Activity /Service REQUESTED Budget (Include Architectural /Engineering Design 0 0 Acquisition of Real Property 0 0 Construction /Rehabilitation 0 0 Indirect Costs 0 0 Other 0 0 Financial Aid Allocation 15,000 10,000 SubTotals: 15,000 10,000 Grand Totals: 15,000 10,000 #CDBG 16- 170039 Page 13 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 Email: ssteffen @ymcaoc.org EDA Document Generated: Monday, November 2nd 2015, 2:33 pm Agency Custom Budget Upload OPTIONAL- Upload your Agency Custom Budget: Provide total Budget information and distribution of CDBG funds in the proposed budget Riverside County Youth Sports Scholarships_2016_FA.pdf #CDBG 16- 170039 Pa e 14 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 Email: ssteffen @ymcaoc.org EDA Document Generated: Monday, November 2nd 2015, 2:33 pm IM&AMATC11\1t] List other funding sources and amounts (commitments or applications) which will assist in the implementation of this activity. Current and pending evidence of leveraging commitments/ applications must be submitted with application. Federal: Federal: State /Local: Private: Fees: Donations: $5,000 - Annual Campaign Fundraiser. Six week annual fundraising campaign where we work side by side with members already enrolled in the program, community leaders, and corporate and foundation partners to raise funds to support Financial Assistance scholarships for Riverside County Youth Sports. See draft of campaign brochure attached. The goal is $15,000, but we anticipate $5000 will be raised through the six week campaign and $10,000 will be raised through grants. Other: C. What type of long -term financial commitment is there to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? We continue to make connections with corporations, community groups, and individuals who are interested in supporting our efforts in the Lake Elsinore community. Because Riverside County programs are new,donations are smaller. We anticipate the support will grow in time, as enrollment and awareness of our programming increases in the community. Many of our Orange County branches increase their fundraising 10% each year, through developing relationships and reaching out to new donors. D. Provide a summary by line item of your organization's previous year's income and expense statement (Attachment VI -B, Exhibits 1, 2, etc.): See Attached OR Upload Income and Expense Statement: 2014 Profit and Loss.pdf Upload Leveraging (Evidence of Commitment): RC NWC 2016 Brochure to res.pdf E. Was this project or activity previously funded with CDBG? NO If yes, when? -1 -1 F. Is this activity a continuation of a previously funded (CDBG) project? NO #CDBG 16- 170039 Pa e 15 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 EDA Email: ssteffen @ymcaoc.org Document Generated: Monday, November 2nd 2015, 2,33 pm If yes, explain: #CDBG 16- 170039 Pa e 16 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 EDA Email: ssteffen @ymcaoc.org Document Generated: Monday, November 2nd 2015, 2:33 pm VIII. MANAGEMENT CAPACITY A. Describe your organization's experience in managing and operating project or activities funded with CDBG or other Federal funds: The Young Mens Christian Association of Orange County has over 20 years experience with CDBG funding in Orange County. We have been awarded several grants and expended all funds within guidelines and restrictions, with positive outcomes. B. Describe your organization's written and adopted management systems (i.e., policies and procedures) including personnel, procurement, property management, record keeping, financial management, etc.? Our policies and procedures manual is a resource for staff that is referenced to complete their day to day responsibilities in managing program and staff effectively. Standard Operating Procedures (SOPs) are guidelines and best practices for each of the YMCA unique programs. Both YMCA policies and procedures and program SOPs are used together to operate all programs appropriately and effectively. Upload Management Capacity (Detailed organizational chart): Organizational Chart_ Oct 2015.pdf C. Please provide the names and qualifications of the person(s) that will be primarily responsible for the implementation and completion of the proposed project: The programs are led by Regional Senior Program Director, Paul Tritle, who has a BA in Kinesiology and Physical Education with over 20 years experience as a sports /fitness and aquatics coach and director. Paul leads a team of staff and volunteer coaches who are all required to attend a coaches training and Child Abuse Prevention training. #CDBG 16- 170039 Pa e 17 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 EDA Email: ssteffen @ymcaoc.org Document Generated: Monday, November 2nd 2015, 2:33 pm APPLICATION CERTIFICATION APPLICATION CERTIFICATON Undersigned hereby certifies that (check box after reading each statement and digitally sign the document): Applicant Checklist 1. The information contained in the project application is complete and accurate. 2. The applicant agrees to comply with all Federal and County policies and requirements imposed upon the project or activity funded by the CDBG program. 3. The applicant acknowledges that the Federal assistance made available through the CDBG program funding will not be used to substantially reduce prior levels of local, (NON -CDBG) financial support for community development activities. 4. The applicant fully understands that any facility built or equipment purchased with CDBG funds shall be maintained and /or operated for the approved use throughout its economic life, pursuant to CDBG regulation. 5. If CDBG funds are approved, the applicant acknowledges that sufficient non -CDBG funds are available or will be available to complete the project as described within a reasonable timeframe. 6. On behalf of the applying organization, I have obtained authorization to submit this application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and /or written Board Approval signed by the Board President). Enter Name and Title of Authorized Representative: Dolores Marikian DATE: 2015 -10 -26 #CDBG 16- 170039 Pa e 18 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 Email: ssteffen @ymcaoc.org EDA Document Generated: Monday, November 2nd 2015, 2'.33 pm Applicant's Check -list The following required documents listed below have been attached. Any missing documentation to the application will be cause for the application to be reviewed as INELIGIBLE. 1. City Council Members /Board of Directors 2. Articles of Incorporation and Bylaws 7. Leveraging (Current evidence of commitment) 8. Income and Expense Statement 9. Management Capacity (Detailed organizational chart) 10. City Council /Board Written Authorization approving submission of application (below) Please Upload City Council or Board Approval Here: Board approval Letter.pdf #CDBG 16- 170039 Pa e 19 Riverside County Economic Development Agency: Primary Contact: Sarah Steffen Phone: (714) 508 -7639 EDA Email: ssteffen @ymcaoc.org Document Generated, Monday, November 2nd 2015, 233 pm Application Feedback #CDBG 16- 170039 Page-2-06] May 28, 2015 JEAN -PAUL AFIF Vice President/Wealth Advisor Wells Fargo Private Bank LORIBELL Sr. VP /Global Banking Consultant Wells Fargo Global Banking ROSANNA COVEYOU Capital Group MICHAEL HAHN Business Banking Manager Wells Fargo Bank BETH HANEY Doctor of Nursing Practice Luxe Aesthetic and Wellness Centel VIC HAUSMANINGER Partner HBLA Cert. Public Acc[drts. HUGH HELM Attorney (Retired) MINA HOANG VP Corporate Controller MBK Real Estate Companies DAVID K. LAMB Partner The Stratham Group CHRISTY LEWIS Partner Law and Lewis, LLP JEFF S. MCBRIDE President/CEO YMCA of Orange County YMCA OF ORANGE COUNTY BOARD OF DIRECTORS 2015/2016 ROSTER JOAN McCARTY Realtor Prudential Real Estate JULIETTE MEUNIER Partner, Human Capital Ernst & Young SEAN PEASLEY Principal -- Security Services Deloitte TOM REYES President Harbor Distributing, LLC JOHN ROCHFORD President Snyder Langston DON SAULIC Wealth Management Advisor Capstone Partners Financial & Insurance Services, LLC JAY SCOTT Vice President -Human Resources HS Ventures MICHAEL D. STEPHENS, Retired CHRISTIAN TORRESLUNA Regional Sales Representative GE Capital ROBERT TRAUT President/CEO Superior Press, Inc. WEIKKO WIRTA Plant Manager AF,S Huntington Beach BOARD OFFICERS Hugh helm Secretary Dave Lamb Chair Jeff McBride President /CEO Tom Reyes Treasurer John Rochford Vice Chair Robert Tram Past Chair Weikko Wirta Vice Chair Joan Loch Asst. Secretary STAFF OFFICERS Dolores Marikian Chief Development Officer & Vice President - Advancement Cara Owens Chief Operations Officer Vice President- Operations that: A0516069 Et1i)0i� Fi;_F.D IN THE OFFICE OF THE SECRETARY OF STATE CE THE STATE OF.CALIFORN11 CERTIFICATE OF AMENDMENT OF OCT 30 1998 ARTICLES OF INCORPORATION OF 11 JONES, SECRETARY OF STATE YOUNG MEN'S CHRISTIAN ASSOCIATION OF ORANGE COUNTY The undersigned, Leo M. Connolly and Cameron M. Smith, Jr., hereby certify They are the Chairman of the Board of Directors and Secretary, respectively, of Young Men's Christian Association of Orange County, a California public benefit corporation ("corporation" or "YMCA ") 2. The YMCA's Articles of Incorporation shall be amended and restated to read in full as follows: ARTICLE I NAME The name of this corporation is YOUNG MEN'S CHRISTIAN ASSOCIATION OF ORANGE COUNTY. ARTICLE II PURPOSES 2.1 Statutory Statements. The corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for public and charitable purposes. This corporation is organized exclusively for charitable purposes within the meaning of Internal Revenue Code section 501(c)(3) or the corresponding provisions of any future United States internal revenue law. Despite any other provision in these Articles, the corporation shall not, except to an insubstantial degree, engage in any activities or 1 exercise any powers that do not further the purposes of this corporation, and the corporation shall not carry on any other activities not permitted to be carried on by (a) a corporation exempt from federal income tax under Internal Revenue Code section 501(c)(3) or the corresponding provisions of any future United States internal revenue law, or (b) a corporation, contributions to which are deductible under Internal Revenue Code section 170(c)(2) or the corresponding provision of any future United States internal revenue law. 2.2 Further Statement of public Purpose. The primary purposes of YMCA are to develop and to improve the spiritual, social, mental and physical life of youth and adults in accordance with the spirit and teachings of Jesus; and, in cooperation with other -organizations and with individuals to render such services in the community as will secure better social and moral conditions for youth and adults; and. to receive and maintain a fund or funds of real or personal property, or both, and supiect to the restrictions and limitations hereinafter set forth, to use and apply the whole or any part of the income therefrom and the principal thereof, exclusively for such purposes, either directly or by contributions to organizations that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code and its regulations as they now exist, or as they may hereafter be amended. 23 Tax-Exempt Status (a) No substantial part of the activities of this corporation shall consist of lobbying or propaganda, or otherwise attempting to influence legislation, except as provided in Internal Revenue Code section 501(h); this corporation shall not participate or intervene in (including publishing or distributing statements) any political campaign on behalf of any candidate for public office. (b) All corporate property is irrevocably dedicated to the purposes set forth in Article II. No part of the net earnings of this corporation shall inure to the benefit of any of its directors, trustees, officers, private shareholders or members, or to individuals. (c) On the winding up and dissolution of this corporation, after paying or adequately providing for the debts, obligations, and liabilities of the corporation, the remaining assets of this corporation shall be distributed to such organization (or organizations) organized and operated exclusively for charitable purposes which has established its tax- exempt status under Internal Revenue Code section 501(c)(3) (or corresponding provisions of any future federal internal revenue law). ARTICLE III NONPROFIT CORPORATION LAW OF 1980 This corporation elects to be governed by all of the provisions of the Nonprofit Corporation Law of 1980 not otherwise applicable to it under Part 5. ARTICLE IV PRINCIPAL PLACE OF BUSINESS The place where the principal business of YMCA is to be transacted is in the County of Orange, State of California. 5.1 Number. ARTICLE V BOARD OF DIRECTORS The number of directors of YMCA shall be set forth in the Bylaws. The number of directors may be fixed or changed from time to time by amendment of the Bylaws adopted by the vote or written consent of the majority of the Board of Directors. 5.2 Director'_,_ S Llabilm • The liability of the directors of the YMCA for monetary damages shall be eliminated to the fullest extent permissible under California law. If the California Corporations Code is amended after the date of the filing of these Articles of Incorporation to authorize corporate action further eliminating or limiting the personal liability of directors, then the liability of a director of the YMCA shall be eliminated or limited to the fullest extent permitted by the California Corporations Code as so amended from time to time. ARTICLE VI STOCK STRUCTURE The YMCA shall have no capital stock. ARTICLE VII PERPETUAL EXISTENCE The YMCA shall have perpetual existence. V ARTICLE VIII MEMBERSHIPS The YMCA shall have no members, as member is defined by California Corporations Code § 5056. Any action for which approval of a majority of members would be required by the California Corporations Code shall require only the approval of the board of directors. ARTICLE IX INDEMNIFICATION OF AGENTS The YMCA is authorized to provide indemnification of officers and agents (as defined in Section 5238(a) of the Corporations Code) against expenses, judgments, fines, settlements and of the amounts actually and reasonably incurred in connection with a proceeding or threatened proceeding if such person acted in good faith and in a manner such person reasonably believed to be in the best interests of the YMCA. 3. The foregoing Amendment and Restatement has been approved by the Board of Directors. 4. The Board of Directors alone was entitled to adopt the foregoing Amendment and Restatement for the reason that there are no members. G Each of the undersigned declares under penalty of perjury that the statements contained in the foregoing Certif cate of Amendment of Articles of Incorporation are true of his or her own knowledge and thatjthis declaration was executed on September 25, 1998, at Tustin, California. Q; \YMCA \DOCUMEN'nG208AMENDED ARTICLES OF INC.DOC 0 Connpily, Chairman M. Smith, Jr., F�GE OF V) AMENDED AND RESTATED BYLAWS OF YOUNG MEN'S CHRISTIAN ASSOCIATION OF ORANGE COUNTY (a California Nonprofit Public Benefit corporation) ARTICLE I NAME AND PURPOSE 1.1 Name. The name of this corporation shall be Young Men's Christian Association of Orange County, hereinafter referred to as the "Association ". 1.2 Purpose. The Association is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law ( "the Law ") for public and charitable purposes. The primary purposes of the Association are to develop and to improve the spiritual, social, mental and physical life of youth and adults in accordance with the spirit and teachings of Jesus; and, in cooperation with other organizations and with individuals, to render such services in the community as will secure better social and moral conditions for youth and adults; and to receive and maintain a fund or funds of real or personal property, or both, and, subject to the restrictions and limitations hereinafter set forth, to use and apply the whole or any part of the income therefrom and the principal thereof exclusively for such purposes, either directly or by contributions to organizations that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code and its regulations as they now exist, or as they may hereafter be amended. No substantial part of the activities of this Association shall consist of lobbying or propaganda, or otherwise attempting to influence legislation, except as provided in Internal Revenue Code section 501(h); this Association shall not participate or intervene in (including publishing or distributing statements) any political campaign on behalf of any candidate for public office. 1.3 Values and Services. The Association shall teach and promote values and provide services which are aimed at achieving its purposes and which help to build strong children, strong families and strong communities. Such values shall specifically include the values of respect, responsibility, caring and honesty. Services shall include, but are not limited to, programs for child care, youth and adult sports, youth and adult fitness, aquatics, camping, parent -child programs, mentoring programs, youth leadership, parent education and development programs, parent involvement programs, programs for disabled or physically or mentally challenged persons, and community service, lifestyle, neighborhood strengthening, social issue and education programs and collaborative problem solving programs. Amended Bylaws Effective Date: November 1, 2014 ARTICLE 11 SERVICE AREA 2.1 Service Area. The service area of the Association shall be Orange County and Riverside County, California. Association to establish classifications or categories which (a) Orange County: The service area shall specifically include, but shall not necessarily be limited to, the following school districts: Brea- Olinda, Buena Park, Capistrano Unified, Centralia, Fountain Valley Elementary, Fullerton Elementary, Fullerton Union High School, Garden Grove Unified, Huntington Beach Elementary, Huntington Beach High School, Irvine Unified, Laguna Beach Unified, La Habra, Los Alamitos, Lowell Joint, Ocean View Elementary, Yorba Linda Placentia Unified, Saddleback Valley Unified, Santa Ana Unified, Seal Beach Elementary, Tustin Unified, Westminster Elementary, and Newport Mesa Unified. (b) Riverside County: The service area shall specifically include, but shall not necessarily be limited to, the following zip codes: 92530, 92531, 92532, 92543, 92544 92545, 92548, 92552, 92553, 92554, 92555, 92556, 92557, 92562, 92563, 92564, 92567, 92570, 92584, 92586, 92587. ARTICLE III OFFICES 3.1 Principal Office. The Association's principal office shall be fixed and located at such place, within the Association's service area, as the Board of Directors (hereinafter referred to as the "Board" or the "Board of Directors ") shall from time to time determine. 3.2 Other Office. Branch or subordinate offices may be established at any time by the Board at any place or places. ARTICLE IV MEMBERSHIP 4.1 Members. The Association shall not have members. Any action which would otherwise require approval by all or a percentage of members shall require only approval of the Board. All rights which would otherwise vest in the members shall vest in the Board. 4.2 Associates. Nothing in this Article IV or elsewhere in these Bylaws shall be construed as limiting the right of the Association to establish classifications or categories which are referred to as "memberships" or to refer to persons associated with it as "members" even though such persons are not members, and no such reference shall constitute anyone a member within the meaning of Section 5056 of the Law. The Association may confer by its Articles or 2 Amended Bylaws Effective Date: November 1, 2014 these Bylaws, or amendments thereto, some or all of the rights of a member, as set forth in the Law, upon any person or persons who do not have the right to vote for the election of directors or on a disposition of substantially all of the assets of the Association or on a merger or on a dissolution or oil changes to the Association's Articles of Incorporation (the "Articles ") or Bylaws, but no such person shall be a member within the meaning of said Section 5056. ARTICLE V BOARD OF DIRECTORS 5.1 Powers. Subject to the limitations of the Law, the Articles, these Bylaws, and other applicable laws, the activities and affairs of the Association shall be conducted and all corporate powers shall be exercised by or under the direction of the Board of Directors. The Board may delegate the management of the activities of the Association to any person or persons, a management company or committees, however composed, provided that the activities and affairs of the Association shall be managed and all corporate powers shall be exercised under the ultimate direction of the Board, and provided further that any committee empowered to act with the authority of the Board must consist of at least two (2) directors. Without prejudice to such general powers, but subject to the limitations set forth above, it is hereby expressly declared that the Board shall have the following powers in addition to the other powers enumerated in these Bylaws or provided by law: (a) To select and remove all officers, agents and employees of the Association; prescribe powers and duties for them as may not be inconsistent with law, the Articles or these Bylaws; fix their compensation and require from them such security, if any, for faithful service as the Board may deem appropriate. (b) To conduct, manage and control the affairs and activities of the Association, and to make such rules and regulations therefore not inconsistent with law, the Articles or these Bylaws, as they may deem appropriate. (e) To adopt, make and use a corporate seal and to alter the form of such seal from time to time as they may deem appropriate. (d) To borrow money and incur indebtedness for the purposes of the Association, and to cause to be executed and delivered therefore, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations or other evidences of debt and securities therefore. (e) To establish and disband branches or other operating units of the Association; to establish, approve and modify policies and procedures for their administration and operation. 5.2 Number of Directors. The authorized number of directors shall be not less than 15 nor more than 35 until changed by amendment of these Bylaws. The exact number of directors 3 Amended Bylaws Effective Date: November 1, 2014 shall be fixed, within the limits specified, by resolution duly adopted by the Board at a meeting at which a quorum is present. 5.3 Selection and Term of Office. One member of the Board of Directors shall be the President of the Association and that member's tern shall be for the period he or she serves as the President of the Association. All other directors shall be elected for three -year terms. The terms shall be staggered to allow for continuity and organized transitions. Each such director shall hold office until the third anniversary of the meeting of the Board at which he or she was elected and until a successor has been duly elected and qualified. One -third of the authorized number of directors, or a whole number as near thereto as it is possible, shall be elected during each fiscal year of the Association. Board members may be reelected to consecutive terms without restriction. 5.4 Interested Persons. Not more than 49% of the persons serving on the Board at any time may be interested persons. For purposes of this Section 5.4 an interested person is: (a) Any person being compensated by the Association for services rendered to it within the previous twelve months, whether as a full -time or part -time employee, independent contractor, or otherwise, excluding any reasonable compensation paid to a director as a director; or (b) Any brother, sister, ancestor, descendant, spouse, brother -in -law, sister -in- law, mother -in -law, father -in -law, son -in -law or daughter -in -law of any such person. Any violation of the provisions of this Section 5.4 shall not affect the validity or enforceability of any transaction entered into by the Association. 5.5 Resignations. Except as provided by law, any director may resign effective upon giving written notice to the Chairman of the Board, the President, the Secretary or to the Board, unless the notice specifies a later time for the effectiveness of such resignation. If the resignation is effective at a future time, a successor may be selected before such time, to take office when the resignation becomes effective. 5.6 Vacancies. A vacancy on the Board shall be deemed to exist in case of the death, resignation or removal of any director or an increase in the authorized number of directors. Vacancies may be filled by a majority of the remaining directors, although less than a quorum, or by a sole remaining director at any annual, regular or special meeting of the Board. Each director so selected shall hold office until the expiration of the term of the replaced director and until a successor has been selected and qualified. 5.7 Removal. Directors may be removed either with or without cause, subject to the restrictions of Section 5222 of the Law. The Board may remove directors who have not fulfilled their commitments to the Board as demonstrated by their failure to attend meetings of the Board of Directors or failure to fulfill their financial obligations to the Board. Without limiting the foregoing, the Board may remove any director who, without an excuse approved by the Board, is 4 Amended Bylaws Effective Date: November 1, 2014 absent from five consecutive regular meetings of the Board. The Board shall remove a director who has been declared of unsound mind by a final order of court, or convicted of a felony, or been found by a final order or judgment of any court to have breached any duty arising under Sections 5230 through 5238 of the Law. All decisions concerning the removal of a director, either with or without cause, shall be made by a majority of the Board at a duly called and convened meeting at which a quorum is present and any decision so made to remove a director shall be final and binding. 5.8 Place of Meeting. Meetings of the Board shall be held at any place within or without the State of California which has been designated from time to time by the Board. In the absence of such designation, regular meetings shall be held at the principal office of the Association. 5.9 Annual Meetings. The Board shall hold an annual meeting for the purposes of organization, selection of directors and officers and the transaction of other business. Annual meetings of the Board shall be held on such dates and at such times as may be fixed by the Board. 5.10 Regular Meetings. Regular meetings of the Board may be held not more frequently than monthly pursuant to a schedule established by the Board or by the Executive Committee. Once the schedule of regular meetings has been duly promulgated, no further call or notice of such meetings shall be required. 5.11 Special Meetings. Special meetings of the Board for any purpose or purposes may be called at any time by the Chairman of the Board, the President, any Vice Chairman, the Secretary or any five directors. 5.12 Notice. Annual and special meetings of the Board shall be held upon at least four (4) days notice by first -class mail or forty -eight (48) hours notice given personally or by telephone, telegraph, electronic or other similar means of communication. Notice of the schedule of regular meetings of the Board shall be delivered to all directors by first -class mail or notice given personally or by telephone, telegraph, electronic or other similar means of communication, no later than fifteen (15) days prior to such meeting. Any such notice shall be addressed or delivered to each director at such director's address as it is shown upon the records of the Association or as may have been given to the Association by the director for purposes of notice or, if such address is not shown on such records or is not readily ascertainable, at the place where the meetings of the directors are regularly held. Notice by mail shall be deemed to have been given at the time a written notice is deposited in the United States mails, postage prepaid. Oral notice shall be deemed to have been given at the time it is communicated, in person or by telephone, to the recipient or to a person at the office of the recipient who the person giving the notice has reason to believe will promptly communicate to the recipient. 5.13 Quorum. One -third (1/3) of the authorized number of directors constitute a quorum of the Board for the transaction of business, except to adjourn as provided in Section 5.16. Every act or decision done or made by a majority of the directors present at a meeting duly 5 Amended Bylaws Effective Date: November I, 2014 held at which a quorum is present shall be regarded as the act of the Board, unless a greater number be required by law or by the Articles, except as provided in the next sentence. A meeting at which a quorum is initially present may continue to transact business notwithstanding the withdrawal of directors, if any action taken is approved by at least a majority of the required quorum for such a meeting. 5.14 Participation in Meeting by Conference Telephone. Directors may participate in a meeting of the Board, or a committee meeting, through use of a conference telephone or similar communications equipment which, so long as all members participating in such meeting can hear one another, will constitute presence in person at that meeting. 5.15 Waiver of Notice. Notice of a meeting need not be given to any director who signs a waiver of notice or a written consent to holding the meeting or approves of the minutes thereof, whether before or after the meeting, or who attends the meeting without protesting, prior thereto or at its coin mencernent, the lack of notice to such director. All such waivers, consents and approvals shall be filed with the corporate records or made a part of the minutes of the meeting. 5.16 Adoournment. A majority of the directors present, whether or not a quorum is present, may adjourn any directors' meeting to another time and place. Notice of the time and place of holding an adjourned meeting need not be given to absent directors if the time and place be 'fixed at the meeting adjourned, except as provided in the next sentence. if the meeting is adjourned for more than twenty -four (24) hours, notice of any adjournment to another time or place shall be given prior to the time of the adjourned meeting to the directors who were not present at the time of the adjournment. 5.17 Action Without Meeting. Any action required or permitted to be taken by the Board may be taken without a meeting if all members of the Board shall individually or collectively consent in writing to such action. Such consent or consents shall have the same effect as a unanimous vote of the Board and shall be filed with the minutes of the proceedings of the Board. 5.18 Rights of Inspections. Every director shall have the right at any reasonable time to inspect and copy all books, records and documents of every kind and to inspect the physical properties of the Association. 5.19 Fees and Compensation. No director of the Association (other than the President who shall receive his agreed compensation as President), shall receive any fee or other compensation for their services as a director. The Association shall not make any loan of money or property to, or guarantee the obligation of, any director or officer, but the Association may advance money to a director or officer of the Association for expenses reasonably anticipated to be incurred in the performance of the duties of such officer or director, provided that in the absence of any such advance, such director or officer would be entitled to be reimbursed for such expenses. 6 Amended Bylaws Effective Date: November 1, 2014 ARTICLE VI COMMITTEES 6.1 Procedures for Committees. Notice o£ and procedures for, meetings of committees shall be as prescribed by the chairperson of each committee and meetings of committees may be called by the Board or by the chairperson or by any two members of the committee. The Chairperson of the Board of Directors and the President of the Association shall be ex officio members of all committees other than the Executive Committee, where they shall be full voting members. 6.2 Limitations Upon Committees of the Board. No committee of the Board shall have any of the authority of the Board with respect to: (a) any action for which the law requires approval by a majority of the Board of Directors; (b) the filling of vacancies on the Board or on any committee which has the authority of the Board; (c) the fixing of compensation of the directors for serving on the Board or on any committee or of any officer, employee or agent of the Association; (d) the amendment or repeal of Bylaws or the adoption of new Bylaws; (e) the amendment or repeal of any resolution of the Board which by its express terms is not so amendable or repealable; (f) the appointment of other committees of the Board or the members thereof; (g) the expenditure of corporate funds to support a nominee for director; (h) the approval of any self - dealing transaction, except that when it is not reasonably practicable to obtain approval of the Board prior to entering into such a transaction, the Executive Committee may approve the transaction in a manner consistent with the standards set forth in Section 5233(d) of the Law or any successor statute thereof subject to ratification by a majority of the directors then in office (without counting the vote of any interested director) at the next meeting of the Board. 6.3 Standing Committees. The Board shall constitute and appoint the following standing committees, which shall report to and operate under the auspices of the Board: the Executive Committee, the Finance Committee, the Legal Affairs Committee and the Audit Committee. 7 Amended Bylaws Effective Date: November 1, 2014 6.4 Executive Committee. The Executive Committee shall have not less than five (5) members and shall consist of the Chairperson of the Board of Directors, the President of the Association, a Vice Chairperson, the Secretary and the Treasurer and such other members of the Board or officers of the Association as may be specified by the Board by resolution duly adopted by a majority of the number of directors then in office. The Board shall have the power to change the members of the Executive Committee at any time, either with or without cause, and to fill vacancies; provided that all appointments to the Executive Committee shall be by a majority vote of the directors then in office. Except as its powers may be otherwise limited by the Board, and except as its actions may be modified or superseded by the Board, the Executive Committee shall have and may exercise the powers of the Board in the management of the business and affairs of the Association during the interim between Board meetings. Any action which, under the provisions of the Law, may be taken at a meeting of the Executive Committee may be taken without a meeting if authorized by a writing signed by all members of the Executive Committee who would be entitled to vote at a meeting for such purposes and filed with the Secretary of the Association. 6.5 Finance Committee. The Finance Committee shall consist of the Treasurer of the Association, two or more other directors as the Board shall determine and such other persons as the Board shall determine. The Finance Committee shall oversee and advise the Board on policies and procedures related to the administration of the Association's financial resources, records and reports, and shall have such other related responsibilities as are prescribed by the Board. 6.6 Legal Affairs Committee. The Legal Affairs committee shall consist of two or more directors as the Board shall determine and other such persons as the Board shall determine. The committee Chairperson shall be a member of the Board. The Legal Affairs Committee shall oversee and advise the Board on legal matters affecting the Association, and shall have such other related responsibilities as are prescribed by the Board. 6.7 Audit Committee. The Audit Committee shall consist of two or more directors as the Board shall determine and such other persons as the Board shall determine. The committee Chairperson shall be a member of the Board. The Audit Committee shall monitor the financial reporting and controls of the Association, advise staff on reporting and financial control issues and act on financial control policy matters. 6.8 Other Standing or Special Committees. If the Board determines that the management of the Association would be benefited by the establishment of additional standing or special committees, then the Board may from time to time establish one or more such committees. The establishment of a standing or special committee shall be effected by a resolution of the Board which shall specifically set forth the powers and duties delegated to such committee. Each such committee shall include two or more directors and may include persons who are not directors. 6.9 Advisory Groups. The Chairperson of the Board, the Board, the Executive Committee or the President may from time to time constitute and appoint such advisory groups 8 Amended Bylaws Effective Date: November 1, 2014 as deemed appropriate, consisting of directors or persons who are not directors, but such advisory groups shall not be deemed committees of the Board and shall not exercise any powers of the Board, nor shall such advisory groups have any authority to act for or bind the Association. ARTICLE, VII BRANCHES OF THE ASSOCIATION 7.1 Establishing Branches, The Board may establish one or more branches to carry on the Association's programs and services. The Board shall also have the power to discontinue and terminate branches and to establish terms and conditions upon which they shall operate. Branches may be formed to operate in one or more geographical areas, to serve particular constituencies, or to per -form specialized functions within the limitations of the Association's Articles, its Bylaws, and such general policies and procedures as may be adopted from time to time by the Board. The term "Branch" shall be deemed to include such departments of the Association as may from time to time be established by the Board and designated as a branch. 7.2 Program and Membership. Within the limitations of the Association's Articles, these Bylaws and the policies and procedures established by the Board, each branch shall plan its own program and services and shall establish the terms and conditions under which its members may participate in such programs and services. Provided, however, all branch services and programs, and the terms and conditions thereof, shall be consistent with the branch's own rules of operation and shall be subject to the approval of the President of the Association, or his /her designee, and ultimately the approval of the Board of Directors. 7.3 Pro pert . The property of the Association which may be allocated by the Board of Directors for the use of any branch shall be used by the Branch Board of that branch for designated purposes only, and shall be maintained in a state of repair conforming to such policies and regulations as may be adopted by the Branch Board and approved by the Board of Directors concerning inspection, maintenance, safety and operation of such properties. No branch, its Branch Board or Executive Director shall own Association property, hold a bank account of Association funds or contract in the name of the Association except pursuant to the policy of the Board of Directors relating thereto. ARTICLE VIII OFFICERS 8.1 Officers. The corporate officers of the Association shall be a Chairperson, President, Vice Chairperson, Secretary and Treasurer. The Association may also have, at the discretion of the Board, a Chair - Elect, one or more additional Vice Chairpersons, one or more Vice Presidents, one or more Assistant Secretaries, one or more Assistant Treasurers, and such other officers as may be determined by the Board. Any number of offices may be held by the same person except that the same person may not serve concurrently as the Chairperson and 9 Amended Bylaws Effective Date: November 1, 2014 President, and that neither the Secretary nor the Treasurer or other Chief Financial Officer may serve concurrently as the President or Chairperson. 8.2 Election and Term. The officers of the Association shall be elected by the Board for a term of one year at the annual meeting of the Board. The officers so elected shall serve at the pleasure of the Board, and shall hold their respective offices until their resignation, removal, or other disqualification from service, and until their respective successors shall be elected. 8.3 Chairperson. The Chairperson shall be the Chief Volunteer Officer of the Association and shall, if present, preside at all meetings of the Board and exercise and perform such other powers and duties as may be from time to time assigned by the Board. He or she shall be an ex- officio member of all committees of the Association. 8.4 President. The President shall be the Chief Executive Officer of the Association and shall have, subject to the control of the Board, general supervision, direction and control of the business and employees of the Association. He shall be an ex- officio member of all committees of the Association. The President shall have the general powers and duties of management usually vested in the office of President and Chief Executive Officer of a corporation and such other powers and duties as may be prescribed by the Board. 8.5 Vice - Chairperson. In the absence or disability of the Chairperson, the Vice Chairperson shall perform all duties of the Chairperson and, when so acting, shall have all the powers of, and be subject to all the restrictions upon, the Chairperson. The Vice Chairperson shall have such other powers and perform such other duties as from time to time may be prescribed for them respectively by the Board. 8.6 Secretary. The Secretary shall keep or cause to be kept, at the principal office or such other place as the Board may order, a book of minutes of all meetings of the Board and its committees, and a record of the Board of Directors giving their names and addresses and the term of membership held by each and shall keep, or cause to be kept, at the principal office in the State of California the original or a copy of the Association's Articles of Incorporation and Bylaws as amended to date, and shall give, or cause to be given, notice of all meetings of the Board and any committees thereof required by law or by these Bylaws to be given, shall keep, or cause to be kept, the seal of the Association in safe custody, and shall have such other powers and perform such other duties as may be prescribed by the Board. Any part or all of the ministerial duties of the Secretary may be delegated to the President or his designee. 8.7 Treasurer. The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions of the Association. The books of account shall at all times be open to inspection by any director. The Treasurer shall overview policies and procedures related to the administration of transactions in, and balances of, cash and investments and have such other related responsibilities as are prescribed by the Board. Unless otherwise specified by resolution of the Board, the Treasurer shall serve as Chief Volunteer Financial Officer of the Association. 10 Amended Bylaws Effective Date: November 1, 2014 8.8 Other Association Staff Officers. Vice Presidents of the Association, the Chief Financial Officer and other staff officers of the Association shall be appointed by and report to the President. They may be removed by the President or the Board. They shall have such administrative and decision - making authority as shall be assigned by the President, subject to Board approval. They shall represent the Association with respect to the development, coordination and interpretation of Association policies, operating procedures and standards of performance. They shall serve as staff officers to the President in relation to the overall administration of the Association and shall provide staff services to Branch Executive Directors on all matters related to their assigned fields of direct responsibility. 8.9 Branch Executive Directors. Any Branch Executive Director shall be appointed by the President. Each Branch Executive Director shall be the Chief Employed Officer of their branch. They shall be accountable to the President, who shall have the power to remove them. Branch Executive Directors shall represent the Association in their local communities, and shall be charged with the coordination, interpretation and administration of Association policies, operating procedures and standards of performance. ARTICLE 1X OTHER PROVISIONS 9.1 Endorsement of Documents. Subject to the provisions of applicable law, any note, mortgage, evidence of indebtedness, contract, conveyance or other instrument in writing and any assignment or endorsement thereof executed or entered into between the Association and any other person, when signed by the Chairman of the Board of Directors, or by the President or by any Vice - Chairman and by the Secretary or by any Assistant Secretary of the Association shall be valid and binding on the Association in the absence of actual knowledge on the part of the other person that the signing officers had no authority to execute the same. Any such instruments may be signed by any other person or persons and in such manner as from time to time shall be determined by the Board, and, unless so authorized by the Board, no officer, agent or employee shall have any power or authority to bind the Association by any contract or engagement or to pledge its credit or to render it liable for any purpose or amount. 9.2 Representation of Shares of Other Corporations. The President, or other officers authorized by the Board or the President, are each authorized to vote, represent and exercise on behalf of the Association all rights incident to any and all shares of any other corporation or corporations standing in the name of the Association. The authority herein granted may be exercised either by such officer in person or by any other person authorized to do so by proxy or power of attorney duly executed by said officer. 9.3 Amendments. These Bylaws may be amended or repealed by the Board of Directors by two - thirds vote of a quorum of the directors present, provided that fifteen (15) days advanced written notice of proposed amendment or repeal shall be given to each director. 11 Amended Bylaws Effective Date: November 1,2014 9.4 Annual Report. The President shall cause an annual report to be furnished to the Directors not later than 120 days after the close of the Association's fiscal year. The annual report shall be accompanied by any report thereon of independent accountants or, if there is no such accountant's report, the certificate of an authorized officer of the Association that such statements were prepared without audit from the books and records of the Association. The annual report shall be prepared and distributed in accordance with all of the requirements of Section 6321 of the Law or any successor statute thereof. 9.5 Priority of Documents. In the event of any inconsistency between official documents or policies of the Association and /or its branches, the following order of precedence will govern: (1) Articles of Incorporation, (2) Bylaws of the Association, (3) Policies approved by the Board of Directors, (4) Policies approved by President. 9.6 Construction and Definitions. Unless the context otherwise requires, the general provisions, rules of construction and definitions contained in the Law shall govern the construction of these Bylaws. 9.7 Maintenance of Certain Records. The accounting books, records, minutes of proceedings of the Board and the Executive Committee of the Board shall be kept at such place or places designated by the Board, or, in the absence of such designations, at the principal business office of the Association. The minutes shall be kept in written or typed form, and the accounting books and records shall be kept either in written or typed form, or in any other form capable of being converted into written, typed or printed form. 12 Amended Bylaws Effective Date: November 1, 2014 October 26, 2015 Community Development Block Grant (CDBG) Riverside County Economic Development Agency 3403 10th Street, Suite 400 Riverside, CA 92501 To whom it may concern: FOR YO DEVELOP MEW FOR 145ALTEIV LIVING FOR SOCIAL RESPONSIBILITY The Board of Directors for the Young Men's Christian Association of Orange County approves the submission of grant applications for CDBG funding in the County of Riverside and the cities of Lake Elsinore and Murrieta. Under the DBA name, YMCA of Riverside County, we are applying for the following: City of Murrieta - $10,000 for Financial Assistance programs at the Murrieta Family YMCA City of Lake Elsinore - $10,000 youth sports (soccer and basketball) scholarships at Lakeland Elementary School County of Riverside - $10,000 for Camp Elk scholarships for low- income youth living in the unincorporated areas of Supervisor Chuck Washington's service area Sincerely, David K. Lamb 6;7J*eff McBride Chairman of the Board President /CEO YMCA OF ORANGE COUNTY YMCA OF RIVERSIDE COUNTY SAN GABRIEL VALLEY YMCA 13821 Newport Ave, Suite 200, Tustin, CA 92780 P 714 5499622 s F 714 838 5976 - ymcaoc.org o yrn amorg 9 sgvy.org Riverside County Youth Sports 2016 Financial Aid Budget Revenue TOTAL Annual Campaign Revenue $5,000 Special Events $0.00 Grant Funding $100000.00 Earned Income $0.00 Total Revenue $15,000.00 Expense City of Riverside Youth Sports Scholarships $5000 Lake Elsinore Youth Sports Scholarships $10,000 Total Expenses $15,000.00 Net Outcome $0.00 M a It k $$8.$888888SS888SS�SSS8 S.$$8888888856$$888$a888 $ 808$ tl mm qq b O NN N�N NN pp y �y tt++�� qq mm ry � Y�uQ�q�)a gO�SN�bNn W(V eWib m,m mNV�AMmb�0 mMIV O PO��r�NN SFI�,�C1N Wt�Ob�a�pn M ^COIr °� FdmoS30�nnwmm Nomw m� nA v�N� nwA°aipW [>�� � yy N y, n o me`m 8'm �A'N`'�'m8 S M�3nw��v nm 7n 26'm f�AA. 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"v.$x��x888858A �. ry � �u��19i tVN 6t'�le aCA�mu�NNVI mmO m^N�"dN N LYE N N ry oa CM NI 9 0a �T � cz W � ... .W 99 W IMP �111111 W co W � � W LO Cc o i { { { } }t� }� \( \�) \ } \ \ { \{ Om � \) }\ ) � r ��k�o�■euoa t ) l,la0m O S{d;' -� / \ w g g g ( ! - � !!!!){ > 2 � ��k�o�■euoa -� / { ) `! \)�} � \{ \\ ! { �!)! ;zll }F -1 fi 4m au quality Assurance Christine Salas Duality Assurance Analyst Advancement Dolores Mankian VP ofAdvanc rmnt Young Mens Christian Association of Orange County Organizational Chart Executive Assistant Joan Locl1 Business Susan Payette Controller Board of Directors We operate in multiple locations under Dave Lamb, Chair the following names: Beach Cities/ Capistrano Unified YMCA of Orange County- YOC Kevin Trump YMCA of Riverside County - YRC CEO San Gabriel Valley YMCA - SGVY Jeff McBride Matt Rogers Director of Facilitles IT James Le IT Director Property Management Mission Viejo Marketing Human Resources Beach Cities/ Capistrano Unified Corporate Wellness Kevin Trump Lillie Davis America Valdez Jeanne Colwell Matt Rogers Director of Facilitles Area Manager Marketing Director Human Resources Dir. Pf Corporate Management CMId[are /Youth Generalist NewportMesa/ Partnerships Operations Cara Owens CDD Executive Assistant Jennifer Palter YOC Mission Viejo YOC VOC Beach Cities/ Capistrano Unified Fullerton YOC K8ycee Martin SGVY Jeanne Colwell YOC Area Manager VOC VOC VRC CMId[are /Youth NewportMesa/ Laguna Niguel& Santa Ana family Aften[hool Education Mlsslon Viejo Family Pvllevton /YOrba YMCA Community Murrieta family Development/ Huntington aea[M1 Bea<M1 Cities Family yMCA /YRC Sports& &Safety Program YMCAs Linda FamgyYMCAx services YMCA Afters[hooi Family YMCAS YMCA S /Camp Elk Community Programs (ASEgj lerryCOrpui Clam McKenna limmilett Mark Barr sere Education and safety Ron Erickson Jennifer Heinen Lack Saseda youth Program ExecuNVe Director Execufive Director Dir. OJOpemMOns Fxecvfive Director Program lASESI Execufive Director ExecuNVe Director Dir of Operations Dlrecmr Central Orange County, Yorker Linda, Mission Viejo Laguna Niguel Beach Cities/ Capistrano Unified Fullerton Drum Cassell K8ycee Martin Hope Manuel Jeanne Colwell Area Manager Area Manager Area Manager Area Manager October 26, 2015 Community Development Block Grant (CDBG) Riverside County Economic Development Agency 3403 10th Street, Suite 400 Riverside, CA 92501 To whom it may concern: FOR e'C➢UTH DEVELOPMENT FOR HEALTHY LIVING FOR SOCIAL RESPONSIBILITY The Board of Directors for the Young Men's Christian Association of Orange County approves the submission of grant applications for CDBG funding in the County of Riverside and the cities of Lake Elsinore and Murrieta. Under the DBA name, YMCA of Riverside County, we are applying for the following: City of Murrieta - $10,000 for Financial Assistance programs at the Murrieta Family YMCA City of Lake Elsinore - $10,000 youth sports (soccer and basketball) scholarships at Lakeland Elementary School County of Riverside - $10,000 for Camp Elk scholarships for low- income youth living in the unincorporated areas of Supervisor Chuck Washington's service area Sincerely, David K. Lamb Chairman of the Board YMCA OF ORANGE COUNTY YMCA OF RIVERSIDE COUNTY SAN GABRIEL VALLEY YMCA 13821 Newport Ave, Suite 200, Tustin, CA 92780 P 714 549 9622 • F 714 838 5976 ymcaoc.org s ymcarc.org a sgvy.org Jeff McBride President /CEO