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Home My WebLink AboutCC Agendaf:1'i'�, i)1' ..K L(1KE L— S[IYOI�E City of Lake Elsinore Regular Agenda City Council STEVE MANOS, MAYOR BRIAN TISDALE, MAYOR PRO TEM DARYL HICKMAN, COUNCIL MEMBER ROBERT MAGEE, COUNCIL MEMBER NATASHA JOHNSON, COUNCIL MEMBER GRANT YATES, CITY MANAGER LAKL- LLSIN012EORG (951) 674 -3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 Tuesday, Septetnber22, 2015 7:00 PM Cultural Center CLOSED SESSION at 6:00 P.M. Cultural Center 183 M Main St., Lake Elsinore PUBLIC SESSION at 7:00 P.M. Cultural Center 183 N. Main St., Lake Elsinore The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council and Agency with valuable information regarding issues of the community. Meetings are held on the 2nd and 4th Tuesday of every month. In addition, meetings are televised live on Time Warner Cable Station Channel 29 and Verizon subscribers can view the meetings on Channel 31. If you are attending this City Council Meeting, please park in the parking lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The agenda is posted 72 hours prior to each meeting outside of City Hall and is available at each meeting. The agenda and related reports are also available at City Hall on the Friday prior to the Council meeting and are available on the City's website at www.Lake- Elsirlore.org, Any writings distributed within 72 hours of the meeting will be made available to the public at the time it is distributed to the City Council. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Department at (951) 674 -3124 Ext. 269, at least 48 hours before the meeting to make reasonable arrangements to ensure accessibility. CITY VISION STATEMENT The City of Lake Elsinore will be the ultimate lake destination where all can live, work and play, build futures and fulfill dreams. City of Lake Elsinore Page 1 Printed on 911812015 City Council Regular Agenda September 22, 2015 CALL TO ORDER 6:00 P.M. ROLL CALL CITY COUNCIL CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: (1 potential case) PUBLIC COMMENTS CALL TO ORDER - 7:00 P.M. PLEDGE OF ALLEGIANCE INVOCATION — MOMENT OF SILENT PRAYER ROLL CALL CLOSED SESSION REPORT PRESENTATIONS I CEREMONIALS "Presentation of POW MIA Flag PUBLIC COMMENTS — NON- AGENDIZED ITEMS —1 MINUTE (Please read & complete a Request to Address the City Council form prior to the stall of file City Council meeting and turn it into the City Clerk, The Mayor or City Clerk will call on you to speak.) CONSENT CALENDAR (All matters on the Consent Calendar are approved in one motion, unless a Council Member or any member of the public requests separate action on a specific item.) 1) ID# 15 -755 Warrant List Dated September 10, 2015 Recommendation: It is recommended that the City Council of the City of Lake Elsinore receive and file the Warrant List dated September 10, 2015. Attachments: City Staff Report 9 -22 -15 Warrant_Summary Citv 09 10 15 Warrant List Citv 09 10 15 City of Lake Elsinore Pape 2 Printed oo 91IS12015 City Council Regular Agenda September 22, 2015 2) 1 D# 15 -756 Day of the Dead celebration approval for street closures and municipal code waiver Recommendation: 1.) It is recommended that the City Council approve temporary street closures for the Day of the Dead Event on November 1, 2015, from 9:00 a.m. to 7:00 p.m. for Main Street, Peck Street, Graham Street and up to Sulphur Street; and 2.) Waive Lake Elsinore Municipal Code section 9.28.030 Furnishing Alcoholic Beverages in Public. Attachments: Staff Report - Dav of the Dead 092215 ATTACHMENT- 2015 Day of the Dead Site Map ATTACHMENT - 2015 Day of the Dead_ Fyer 3) ID# 15 -757 Agreement for Contractor Services with KJ Services Environmental Consulting for Tire Recycling Event Management Recommendation: It is recommended that the City Council: 1.) Award Agreement for Contractor Services to KJ Services for $35,000; 2.) Approve and authorize the City Manager to execute the Agreement in the amount of $35,000 to KJ Services Environmental Consulting, in substantially the form and in such final form as approved by the City Attorney; and 3.) Authorize the City Manager to approve the use of KJ Services Environmental Consulting for a two (2) year contract term from July 2015 through June 30, 2017, with an option for renewal subject to grant funding availability. Attachments: Staff Report KJ Services KJ Services Agreement 4) ID# 15 -758 ICMA -RC Loan Implementation for 457 Plan Sponsors Recommendation: It is recommended that tite City Council approve and adopt, Resolution No. 2015 -077; A Resolution of the City Council of the City of Lake Elsinore, California, Approving the Adoption of the ICMA -RC Loan Implementation for 457 Plan Sponsors. Attachments: ICMA -RC LOAN - IMPLEMENTATION ips 2 ICMA -RC LOAN -RESOLUTION - ATTACHMENT A revised 5) ID# 15 -759 Award Public Works' Construction Agreement to Edmondson Construction Company for the Sight Development of Rosetta Canyon Sports Park Phase II Pro'ect (CIP PROJECT #Z40004) Recommendation: It is recommended that the City Council: 1.) Award a Public Works' Construction Agreement to Edmondson Construction Company for the Sight Development of Rosetta Canyon Sports Park Phase II Project (CIP PROJECT #240004); and 2.) Approve and authorize the City Manager to execute the Agreement in the not to exceed amount of $1,454,950.00 with Edmondson Construction Company in the form and in such final form as approved by the City Attorney. Attachments: Rosetta Canyon_Site Development Staff Report Site Development Edmondson Agreement City of Lake Elsinore Pale 3 Prkd.d on 011812015 City Council Regular Agenda September 22, 2015 6) ID# 15 -760 Award a Professional Services Agreement to Scott Fazekas & Associates Inc, for Plan Check Review Services Reconurrendation: It is recommended that City Council: Attachments: 1.) Award a Professional Services Agreement to Scott Fazekas & Associates, Inc. for the Plan Check Review Services; and 2.) Approve and authorize the City Manager to execute the Agreement in the not to exceed amount of $80,000.00 with Scott Fazekas & Associates in the form and in such ID# 15 -762 final form as approved by the City Attorney. Attachments: Plan Check Services Staff Report Recommendation: Plan Check Services Scott Fazekas PSA.2 7) 8) 9) ID# 15 -761 License Agreement for Seasonal Sales Lot on Dexter Road Recommendation: It is recommended that the City Council approve the License Agreement with ABC Tree Farms, LLC for seasonal sales and authorize the City Manager to execute the agreement, subject to any minor modifications as approved by the City Attorney. Attachments: Report to City Council - Seasonal Sales Lot License Aqreement Exhibit A: Site Map of 18614 Dexter Avenue Lake Elsinore Exhibit B: Proposal Submitted by ABC Tree Farms LLC Exhibit C: License Agreement with ABC Tree Farms, LLC ID# 15 -762 Amendment No. 1 to the Professional Services Agreement with Albert A. Webb Associates Recommendation: It is recommended that the City Council: 1.) Award Amendment No. 1 to the Agreement for Professional Services to Albert A. Webb Associates for on -call traffic engineering services and authorize the City Manger to execute the Agreement in the not to exceed amount of $163,680, in substantially the form and in such final form as approved by the City Attorney; 2.) Authorize the City Manager to allocate an additonal $16,320 for services as requested by the City in writing; and 3,) Appropriate $61,320 from unencumbered Gas Tax Funds to supplement funding programmed in the capital budget. Attachments, Staff Report Amendment No 1 to PSA Webb Amendment 1 to Extend Time MB ID# 15 -763 Amendment No. 3 to the Professional Services Agreement with FIR Green, California, Inc. Recommendation: It is recommended that the City Council: 1.) Approve and authorize the City Manager to execute Amendment No. 3 to the Agreement for Professional Services with HR Green California, Inc. for land use engineering and CIP staff support, in the not to exceed amount of $225,000, in substantially the form and in such final form as approved by the City Attorney; and 2.) Authorize the additional appropriation as outlined in the Fiscal Impact section of this report. Attachments: Staff Report Amendment No 3 to PSA HRG HR Green - Amendment No 3 (2) City of Lake Elsinore Page 4 Prinled on 911812015 City Council Regular Agenda September 22, 2015 10) ID# 15 -764 Cooperative Cost Sharing Agreement Between The CitV Of Canyon Lake The City Of Lake Elsinore The City Of Menifee, And The County Of Riverside To Provide Fire Services In The City Of Canyon Lake Recommendation: It is recommended that the City Council approve and authorize the Mayor to execute the Cooperative Cost Sharing Agreement Between The City Of Canyon Lake, The City Of Lake Elsinore, The City Of Menifee, And The County Of Riverside To Provide Fire Services In The City Of Canyon Lake in substantially the form and in such final form as approved by the City Attorney. Attachments: Staff Report, Coonerative Agrement Fire Services Cooperative Cost Sharing Agreement -Fire Protection Services 11 ) ID# 15 -768 Award of Public Works Construction Contract for FY 2015 -2016 Citywide Pavement Rehabilitation Program Phase 3 & Slurry Seal Program Phase 2 Project No: 210008 Recommendation: It is recommended that the City Council: 1.) Award the Public Works Construction Agreement for the FY 2015 -2016 Citywide Pavement Rehabilitation Program Phase 3 & Slurry Seal Program Phase 2 to R.J. Noble Company; 2.) Approve and authorize the City Manager to execute the Agreement in the amount of $361,350 to R.J. Noble Company in substantially the form and in such final form as approved by the City Attorney; 3.) Authorize the City Manager to execute change orders not to exceed the 15% contingency amount of $54,202 for adjustment in bid quantities; and 4.) Authorize the Director of Public Works to record the Notice of Completion once it is determined the work is complete and the improvements are accepted into the City's maintained system. Attachments: Staff Renort - Awartl Citywide Pavement Rehabilitation Program Phase 3 Slurn R.J. Noble CwnPanv - Attachment A Cify of Lake Elsinore Page 5 Printed on 911812015 City Council Regular Agenda September 22, 2015 PUBLIC HEARING(S) 12) ID# 15 -765 Establishment of Community Facilities District No. 2015 -2 (Maintenance Services), Calling the Election, Ordering the Levy and Collection of Special Taxes, Establishing Appropriation Limits, and Declaring the Limits, and Declaring the Election Results for CFD 2015 -2 (Maintenance Services) Recommendation: It is recommended that the City Council: 1.) Open the public hearing, 2.) Take testimony; 3.) Close the public hearing; 4.) Adopt Resolution No. 2015 -078, A Resolution of the City Council of the City of Lake Elsinore Establishing Community Facilities District No. 2015 -2 (Maintenance Services); Calling an Election for the Purpose of Submitting the Question of the Levy of the Proposed Special Tax to the Qualified Electors of the Community Facilities District; Authorizing the Levy of Special Taxes; and Establishing the Appropriation Limits for the Community FacilitiesDistrict; 5.) Hold the Election; 6.) Canvass the Election; and 7.) Adopt a Resolution No. 2015 -079, A Resolution of the City Council of the City of Lake Elsinore Declaring Election Results for Community Facilities District No. 2015 -2 (Maintenance Services) Attachments: Staff Report - Resolution of Formation for CFD 2015-2.2 Resolution of Formation - CFD 2015 -2.2 Webb Report CFD2015 -2 Resolution Declarina Election Results - CFD 2015 -2.2 Certificate. re Election Results - CFD 2015 -2 LLA 2014 -2743 APPEALS) - None BUSINESS ITEM(S) 13) ID# 15 -766 Storm Watch 2015 - Preparing for El Nino Recommendation: It is recommended that City Council discuss, review and approve the proposed Storm Watch 2015 Plan to educate and prepare the community and residents for the anticipated El Nino event. Attachments: Report to City Council -Storm Watch 2015 -2 Exhibit A: Rainfall Summary from July 1992 to June 2015 PUBLIC COMMENTS — NON- AGENDIZED ITEMS — 3 MINUTES (Please read & complete a Request to Address the City Council form prior to the start of the City Council Meeting and turn it in to the City Clark The Mayor or City Clerk will call on you to speak.) City of Lake Elsinore Page 6 Printed on 911812015 City Council Regular Agenda September 22, 2015 CITY MANAGER COMMENTS 14) ID# 15 -767 City Departmental Monthly Reports Attachments: City Monthly Report CITY ATTORNEY COMMENTS CITY COUNCIL. COMMENTS ADJOURNMENT The Lake Elsinore City Council will adjourn this meeting to the next regularly scheduled meeting of Tuesday, October 13, 2015. The regular Closed Session meeting will be held at 5:00 p.m. at Cultural Center and the regular Public meeting will be held at 7:00 p.m. at the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA. AFFIDAVIT OF POSTING I, Diana Giron, Acting City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of the foregoing agenda wq posted at City Hall 72 hours in advance of this meeting. J_ Diana Giron, Acting "City Clerk City of Lake Elsinore Pape 7 Printed on 9/18/2015