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HomeMy WebLinkAboutID# 15-693 Purchase of 2 BMW R1200RT Authority MotorcycleREPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT YATES CITY MANAGER DATE: July 28, 2015 SUBJECT: Purchase of Two (2) BMW R1200RT Authority Motorcvcles Recommendations Authorize the City Manager to execute a purchase agreement for two (2) BMW R120ORT Authority Motorcycles in the total amount of $57,835.14 ($28,917.57 each) from BMW Motorcycles of Riverside. Background This purchase is needed to replace one BMW motorcycle that was declared by the City's insurance carrier a total loss from a vehicle accident. An insurance claim has been approved for a loss amount of $27,741.20 the second motorcycle purchase is needed to replace a fully depreciated, older motorcycle that has exceeded the serviceable operational life and presents unrepairable safety concerns. Discussion In October 2014 the City invited bids from surrounding BMW motorcycle dealerships for the purchase of Police Motorcycles. The three dealerships providing bids are listed below with the pricing detail: Dealership Motorcycle Amount BMW of Riverside BMW R120ORT $ 28,917.57 Long Beach BMW BMW R120ORT $ 29,318.28 Escondido BMW BMW R120ORT $ 30,394.90 BMW of Riverside will honor the previously provided bid price for the purchase of these two needed police motorcycles. Motorcycle Purchase July 28, 2015 Page 2 In order to satisfy the immediate public safety requirement staff has elected to piggy -back on the previous purchase agreement. This effort will save valuable administrative and logistic lead -time to insure the field deployment of the motorcycles to the Police Department in the most expeditious manner. This piggy -back purchase also ensures a competitive price is received and simultaneously satisfies the City's purchasing requirements. Attachment A is provided from the previous purchase of the BMW R1200RT motorcycles. Fiscal Impact The purchase cost of the these two motorcycles will be paid from the amount received from the insurance carrier for the claimed loss amount of $27,741.20 and the balance of the purchase amount from the Fiscal Year 2015 -2016 Operating Budget, Internal Service Fund (Fleet). Prepared by: Shannon Buckley Fiscal Officer Approved by: Jason Simpson Director of Administrative Services Approved by: Grant Yates City Manager Attachment A: Dealership bids for the BMW R1200RT Motorcycle R 1200 RT-P Motor Pricing Form K52 SF Color ;Option Code, !: 1 -Night 134ick zti Alpine tR4tOC III 753 0- Night Block (sponal order) 716 Rovisod 10- 06.2014 Q '.Alpine White ill {special ordeO 751 0.. Saphir Blue (Michigan State Police Blue) 765 Gtuotation: !Motorcycle. - ' Oty of )_k - Elsitlt3Te;PSSI1Ce DCpat'i.7i Option Code 1 Retail Price ;519,499,fi13 0 Dynamic ESA 191 0 Ln S950.00 $O.pO 0 < Gear Shift Assist Pro 222 o u, ,y+. 5475,00 S0.00 0 GPS Preparation 272 ° $204,55 :50.00 0 'Dynamic Package (204, 219.724) 238 0 - ; $400.00 $0.00 0 Chronic Exhaust 350.'x $150.00 50.00 0 Additional Fog Lights 562 m.:0. 9556;66 50-06 0 Public Address Microphone 599 td , $504;77 $0.00 0 Fire Extinguisher 666 ^m o $175.00 50.00 0 High Seat Black 610 6 w E $6;00 $0.00 0 Law Seat Black 776 a o $0,00 $0.00 t @ i7pkiens �oiow aro„Standard Order t7eck,- Removal ia,x� iq by 3pocia(Oit3ai�= potion Dente 1, ,fieat8deat' 519, 515900,' 5159.09' 1 'tire Pressure'Monitoring . ; a`3U 5260�9p :' S2a�0.A0 1 Gnitae Control 936 -- S35U:bD S350.U0 1 : W22ih0f'i'coteGtiott '6A9 '.' 52 -0'X.'73 - i> $247 -73. Qty item Description _ ..... _.. Per Emergency Warning Lights (10) BMW PIN Order N Retail Total Retail 4 Red LED-X Light 63172361718 4. 5102;34 5109.38 4 Blue LED-X Light 63 17 2.361 719 4 5 -102,94 $409.38 0 AmberLED- XLight 63 17 2 361 720 '0 $102,34 $0.00 2 White LED -X Light 63 17 2 361 721 2 $110.59 $221.18 Rear Duplex Emergency Warning Light (1) 4 Duplex,LED -X Red / Red 63 17 2 361.726: 0 .$326.67 g0'00 0. Duplex LED- X'. Blue /Blue 63172361729. 0 $357,23 S0 -00 1 Duplex LED�X fled I Blue 63 17 2 36-1 730 1 X$341.94 $341,94 0 Duplex LED-X Blue I.Amber 63172;361731 ¢. $341.94 116.00 Tako•Down (4) Ailey (2) TS (2) BT (2) Saddlebag Light (1) 6 White Torus LED TDL/Alley 63 17 2 361 722 6 .$72;63 $435 -80 2 Auxiliary LED Turn Signals $3172361725 2 $58:77 $137.53 2 Auxiliary LED Btakeffail Light 63 17 2 361 726. 2 $5149 $106.98 2 Saddlebag LED Lights w /sensor switch 6317 2 361 727 2 :$135.63 $271,27 Non -BMW Options or Additional Labor Operations Provided by Dealer Inslhll agency c(ovided radio and an! mna lodkided OOplicmn runlpnitcdn !taffic pwomp ?ICU "'1400 0.0 PvP filuetve;tl :;91, i.pG Padded LIDAR 3 Mount $340.00 Dealer Basic Assembly I Preparation $ 675.00 Motorcycle Freight $495.60 Total Retail Price per Unit with Options $26,775.53 8.00:1, State Sales Tax (if appi cahic) $2,142.64 Total Retail Price. par Unit with Options $28,917,57 Note: Paces subject to change n-ithout notice- Always verify accuracy of part pricing before submi!Gng quotatiom . t�inal prise N always determined by tho, selling aul lofized 13MW M&uteycle dealer. K52 SF Additional ,Accessories Ctty Item Description Per Additional Accessories BMW PIN Order : Retail Deafer free filled Options 0 Hill Start Control - Enabling Cade 77 23 8 536 874 0 1$270,07 0 Shift Assistant. Pro (hardware) 23418636884 0 543189 0 Shift Assistant Pro - Enabling Code 13 618 646 879 0 $62.10 0 BMW Sport Exhaust System 77 118 543 042 0 $920:27 Convenience Options 2 : Extra ignition Key 51 25 7 681 202 2 $46.27 0 Stock Side Stand "Kicker" Peg 4653 2 153 834 0 $18.33 0 'Map Light i'i cu P.elinllate 0 $108,00 0 Work Light 7160 7 705 570 0 $37.29 1 Note Pad Holder 65 14 0 421 315 1 $32.69 0 'POLICE Decal Set 82 00 0419 312 0 $66.59 0 Rear Flashlight Holder • Right S. 'firs, 0 $119.17 1 =Rear Flashlight Holder- Left Pnco i i'malle 1 $11917 0 : 'Rear Flashlight / PR24 Holder - .Right 0,60 0 F,81 :111 ire 0 $167.24 0 Rear Flashlight I PR24 Holder - Left 0 $167,24 1 -Rear Vertical Shotgun Mount s -n 1r: 1 5445.00 0 "M4 Combat Assault Rifle Mount 0 $522,00 0 Heated Seat • Low, 0 .:$221,69 0 HeatedSeat - High 0 '$221,69 0 Tire Pressure. Gauge 82 12 0 140 377 0 ` -$3886 1 BMW Motorrad Battery Charger (2.5 Ah) 77028551897 1 $127.08 0 .'BMW Battery Charger If (1.25 Ali) 72 11 0419 496 0 $49.83 1 Power SocketF lug 031 13 8 060 106 1 S17,50 0 .Motorcycle Deluxe Cover. 71 60 0 431 627 0 :$107.91 0 - Motorcycle Dust Cover 71 60 0 434 935. 0 S46.72 0 Rocker Cover Protector Set illf,co i sfblieto 0 $109.80 Video integration 0 Mobile Vision Display Mount 65 14 0 431465 0 $$7:58 - D 'Video System Camera Mount to 0 $3200 0 Road Warrior Display, Head Mount 65:140445 539 0 .$28.76 0 Road Warrior Processor Mount- Radio BUY. 6514'2 153 E33 ?. 0 532.92 0 Video System loon Connection Plug 0 55.60 GPS Navigation 0 ' BMW Navigator V GPS. Kit Complete 77 52 8 536 090 0 $669,26. 0 GPS Dashboard - Upper 77 31 8 545 667 0 $94.83 0 GPS Dashboard - Lower 77 318 545 668 0 S80.23 0 GPS Release Push Button 46 63 8 5442042 0 51.23 0 GPS Mount Cradle 77 52 7 721941 0 $116,97 0 Car Kit for Navigator V 77 52 8 544 400 0 $106.86 Storage Options 2 Saddlebag Liner-, (each) 71 60 7 704 109 2 574.17 0 Tank Top Bag 77 45 8 543 227 0 $248.14 Note: Prices subsoct to change vrthoul nooco. Always verify accuracy of part pricing nefom 5ubmlttinq quotations. Final prior, Is always d6lttnnniecl by the solling authotieed BPAW Nlolonryde dealer_ Total Retail 50.00 50.00 50.00 SO.t70 592.53 $0,00 +0.00 $0-00 $32,69 S0 ,00 50.00 $119.17 $0,00 $0,00 S445,00 50,00 $0,00 $0,00 $0,00 $127,08 S0,00 $17,6330 $0,00 $0.00 $400 $0,00 $0.00 S0,00 50,00 $0,00 50.00 50,00 $0.00 50,00 56.00 So,00 $148.33 $0.00 R 1200 RT -P Motor Pricing Form K52 SF Additional Accessories Qty Item Description Per Additional Accessories BMW P/N order # Retail Total Retail Radio Options 1 .Radio Power Plug Connector 82 00 0 419 534 :..1 $5.50 $5.50 0 Radio Speaker Plug PWII, ,-,t m.,le 0 $5,76 50.00 0 Helmet Headset Interface Plug ;1ri r E o $5,78 $0.00 Accessory Connection Plugs 0 Accessory Connection Plugs (3) 0 $7.72 $0.00 0 Tyco DUAO Release Tool w1sockets (25) p ii z ,t orate 0 $22:22 $0.00 Radar Options 1 Front 12v Power Outlet (lighter style) i'n Fsta111tc 1 $50_67 $50V 0 -Radar Connection Plug r?n r ,.,lUn IO, p $4,89 .50.00 0 ,Kustom Eagle Display Head Mount r:= u...,, ..tin�uu +: 0 .$3111 50.00 0 Kustom Rapier Display Head Mount h,i .ui, <atd 0 $31.11 $0:0o 0 Kustom Rapier Radar Counter Mount 'ice Es new 0 529.58 $0.00 0 Kustom Ka Band Front & Rear Antenna Mounts Pm ,.o, ° „mate 0 ',$66,82 50.00 0 Kustom K Band Front & Rear Antenna Mounts Puce, samrui- 0 $65.76 $0.00 0 .Kustom Radar Remote Control Mounting Plate Puc< ?.ami a:e� 0 $76,a4 S(r00 0 Kustom 1 Stalker Remote Attachment Mount Puu, , ..r r. ni,,, 0 'SMA4 .$0:00 0 Stalker DSR 2X Display Head Mount lld(' Eslo3llc 0 $31,11 50,00 0 Stalker Dual Waterproof Display Head Mount Mire P-.tm)an: o $40,83 So,00 0 Stalker Front & Rear Antenna Mounts Plic. Lehi, v4; 0 - W4.09 $0.00 0 Stalker Radar Remote Control Mounting Plate P r c- Eslmlata'- 0 -' 526.06 $0.00 0 Stalker Controller Mt. (radio box lid) Psi ,_,e Lst rnatrz 0 $28.76 $0,00. 0 Kustom Talon Radar Gun Mount P3 ii..e Eslimate, 0 $733,66 50,00 0 LTl 20/20 Lidar Gut) Mount? PUGO,, istawald +' t) 5732,G0 $0.00 0 Kustom Pro-Laser 3 Lidar Gun Mount Pw% t >i=ina f+ 0 .5932.50 50;00 0 :Stalker II Radar Gun Mount rz; „r ;.stin..a 0 560.00 - Sti.00 0 Decatur Genesis Radar Gun Mount9r a n�ntc- 0 5710.A2 SO,nO Cl Stalker Lidar Gun Mount Ps , i E, .Saic 0 5144 89 50.00 Note: Prices subject to change without notice. Always verity accuracy of part pricing bofore submitting quotations. Final price is aNq<rys detoonined by the selling authorized MAN k1otorcy0e dealer. R 1200 RT -P Motor Pricing Form K52 SF Retail Total Retail Color !:Option Coda 63 17 2 361 718 5 $102.34 1 Night Black & Alpine White 111 753 63 17 2 361.719 5: $102,34 0 _ ' Night Black (special order) 716 63 172361 720. Revised 10 -06 -20'14 .$102:34 0 Alpina White III (special order) 151 63 172 361 721 0 $110,59 0 : Saphir Blue (Michigan State Police BlUe) 7515 Quotation: Duplex LED -X Red I Red 63 172361 728 0 Motorcycle $0.00 City Of Lake Elsinore Option Code 63 17 2 361729 Retail price $19,489,69 0 Dynamic ESA 191 o m. $861,86 90.00 0 Clear Shift Assist Pro 222 i S430.93 $0.00 0 'GPS Preparation 272 o r $185,57 $0,00 0 Dynamic Package (204.219, 224) 233 a w ro $362:89 $0.00 {) Chrome Exhaust 350 b. . a $136.08 $0,00 0 Additional Fog Lights 962 m c $498,97 S0.00 0 Public Address. Microphone 599 0 � . $612.37 $0.00 0 Fire Extinguisher 666 ,A E $158,76 80.00 0 High Seat Black 610 a $O.Otl $000 oplicpn Brarcd stiobo. emlu" installed in headlight a Per Emergency Warning Lights (10) BMW PIN Order ii Retail Total Retail 6 Red LED -X Light 63 17 2 361 718 5 $102.34 $511.72 5 Blue LEO-X Light 63 17 2 361.719 5: $102,34 $511,72 0 Amber LED -X: Light 63 172361 720. 0 .$102:34 $0,00 0 White LED -X .Light 63 172 361 721 0 $110,59 90.00 Rear Duplex. Emergency Warning Light (1) 0 Duplex LED -X Red I Red 63 172361 728 0 $326:67 $0.00 0 Duplex LED -X Blue 1 Blue 63 17 2 361729 0 5357.23 8000 1 Duplex .LED-X: Red J Blue 63 17.2 361 730 1 $341.94 $341,94 0 Duplex LED-X Blue I Amber ti3172361731 0 $941.94 50.00 Take -Down (4) Alley (2) TS {2) BT (2) Saddlebag Light (1) 6 White: Torus LED.TOLIAIIey 6317.2361722 6 972.63 $43$,80 2 Auxiliary LED Turn Signals 63 172 361 725 2 $68,77 5137.53 2 Auxiliary LED Brakerrail Light 63172361726 2 $53.49 5106.98 1 Saddlebag LED Lights w /sensor switch 63 17 2 361727 1 $135,63 $135.63 Non•BMW.Options or Additional Labor Operations Provided by Dollar PVP Wireless kil for Motorola APX750U Kit intaudt ,hapless &module. on matrircyofo:: Ncadsef sold separate- $8h3.o0 oplicpn Brarcd stiobo. emlu" installed in headlight $740.00 Laborfor iostaitaiise of agercyst, ^plied mfr and moving rnear S. ";Ci0.il0 Dealer Basic Aseambiy I Preparation 5 360.00 Motorcycle Freight $495,00 Total Retail Price per Unit with Options $28,143,43 8.00 Stato Sales Tax (if applicablo) S2,251.47 Total Retail Price per Unit with Options $30,394,99 Note: Prices subject to change without nofice. Always veAfy accuracy of pan pricing before submitting quotations. Final price is always determined by the selling authorized BMW Motorcycle dealer. wu. K52 SF Additional Accessories Qty Item Description Per Additional Accessories BMW PIN Order 9 Retail Total Retail Dealer Installed Options 0 .Hill Start Control - Enabling Code 77 23 8 536 874 0 $270.07 soeo 1 Shift Assistant Pro (hardware) 23 4111636 884 1 $433.88 8433.89 i Shift Assistant Pro - Enabling Code 13.61 9:545 $79 1 $62,10 $62,10 1 BMW Spoil Exhaust System 77 11 ..8 543 042 1 $920.27 $920.277 Convenience Options T Extra Ignition Key 51 25 7 681 202 1 $46.27 346.27 1 Stock Side Stand "Kicker" Peg ' 46 53 215$834 1 $1 &33 $18.33 1 Map Light a, u,r, ; .., mic 1 $108,00 $108:00 U Work Light 7160 7 705 570 0 $37.29 $0.00 1 Note Pad Holder 65140421'315 _1. :$32,69 $32,69 0 POLICE Decal Set 82 00 0 419 312 '0 866 59 $0,00 1 Rear Flashlight Holder - Right 1 $11917 $11917 0 Rear Flashlight Holder - Lett' ?< .. ! a ra: °:: 0 3719.17 .50,00 0 Rear Flashlight / PR24 Holder - Right Pri ce 0 5767.24 $0.00 0 Rear Flashlight / PR24 Holder - Left Pgcv E um rte 0 $16724 $0,00 0 Rear Vertical Shotgun Mount Price E.a, iati -. 0 $445.00 $0,00 1 M4 Combat Assault Rifle Mount f*i.c. ? , t gate 1 $522.00 $522.00 0 HeatedSeat - Low Price 0 $221.69 $0.00 0 Heated Seat - High Price i_v,unate 0 - $221.66 $0,00 1 Tire Pressure Gauge 62 12 0 140977 1 $38.86 538,86 1 BMW Motorrad Battery Charger (2.55 Ali). 77 02 8 551 $97 1 $127.08 $527,08: 0 BMW Batt" Charger 11(1,26 Ali) 42110419496 0 $4683 $0,00 0 Power Socket Plug 61 13 a 060 106 0 $17,60 $0.00 0 Motorcycle Deluxe Cover 71 60 0 431 627 0 $107,91 $0.00: 0 Motorcycle Dust Cover 71604434935 0 $45,72 50,00 0 Rocker Cover Protector Set 0 $109.80 $0,00 Video Integration 0 Mobile Vision Display Mount 65 14 0 431 465 0 $37 58 $000 0 Video System Camera Mount _Poo- i t i aR:. 0 $32.00 $0.00 0 Road Warrior Display Head Mount 65 14:0445 53$ 0 $28.76 $0,00. 0 Road Warrior Processor Mount- Radio Box. 65 14.2 153 832 0 $32.92 $0,00 0 Video System Icon Connection Plug 0 $5.50 $0.00 GPS. Navigation 0 BMW Navigator .V GPS Kit Complete. , 77 52:8 536 090 0 $669.26 $0.00 0 GPS Dashboard -. Upper 77 31 8.545 667 0 $94:83 s0A0 0 GPS Dashboard - Lower . 77 31 8 545 668 0 580.23 $0,00 0 GPS. Release Push Button 46 63 8 542 042 0 $1.23 $0:00 0 GPS Mount Cradle 77 52 7 721 941 0 $116.97 $0.00 0 Car Kit for Navigator V 77 52 8 544 460 0 $106.86 $0:00 Storage Options 0 Saddlebag Liners: (each) 71 60 7 704 109 0 574,17 $0.00 0 Tank Top Bag 77 45 8 543 227 0 $248.14 $0.00 Note, Prices subject to change without noliex.. Always verify accuracy of pan pricing before submitting quotations. Final price is always detaonined by the selling aulhorized BMW Motorryclo dealer R 1200 RT-P Motor Pricing Form K52 SF Additional Accessories Dry here Description Per Additional Accessories BMW PIN Order It Retail Radio Options ,I Radio Power Plug Connector 82 00 0 419 534 1 $5.50 Radio Speaker Plug Pm 1 $5,78 I Helmet Headset interlace Plug Mlc< Le'unjate 1 95.78 Accessory Connection Plugs 1 Accessory Connection Plugs (3) pride Eswinllr 1 $7.72 1 Tyco DUAC Release Tool w1sockets (25) Price 1_aimllto 1 $2222 Radar Options 0 Front 12v Power Outlet (lighter style) Price L'rllmzltra 0 550,67 1 Radar Connection Plug P;:�.v 1 S4'89 0 Kustom Eagle Display Head Mount prrc' ,tm',irt 0 $31.11 1 Kustom Raptor Display Head Mount Prioe L.Mrrnoto 1 531,11 1 Kustom Raptor Radar Counter Mount p oe 1 529.59 I Kustom Ka Band Front & Rear Antenna Mounts Pncae.ESiira2fe i1 $88.82 0 Kustom K Band Front & Rear Antenna Mounts Prr Eshmate 0 $65,78 1 Kustom Radar Remote Control Mounting Plate Filwe Eohnlore 1 518A4 0 Kustom / Stalker Remote Attachment Mount Pr e F-sli"'Intc 0 $18,44 0 Stalker DSR 2X Display Head Mount Pmr Eofitrrnte 0 $31.11 0 Stalker Dual Waterproof Display Head Mount Pnoe I stifrlolu 0 $40,83 0 Stalker Front & Rear Antenna Mounts Place rni4oate 0 $84,09 0 Stalker Radar Remote Control Mounting Plate Price Estqnate 0 $28.08 0 Stalker Controller Mt. (radio box lid) Pfw'a Estimate 0 328.76 0 Kustom Talon Radar Gun Mount Price, F'stifnite 0 $133.66 1 LTI 20120 Lidar Gulf Mount Pn'r" F'silmav, 1 $132.50 0 Kustom Pro-Laser 3 Lidar Gun Mount PP 'e t fnalrr 0 5132,50 0 Stalker 11 Radar Gun Mount Price E, s t i ino, t 6 0 $60,00 0 Decatur Genesis Radar Gun Mount Price E""Ifl!"late 0 $110,42 0 Stalker Lidar Gun Mount Pr:ca Fsiin'ml" 0 $14469 Note= Prices subject to Change without notice.. Always verify accuracy of part pricing before submilling quotations, Final price is always determined by the selling authorized BMW Motorcycle dealer. Total Retail S5,5D S5,78 $5,78 $7,72 $22,22 $Ooo $4,89 $0.00 531.11 $29,59 $88,82 $0,00 518,44 $0,00 $0,00 $0,00 $0,00 $000 sono $0,00 ,,132 50 $0,00 50,00 $0.00 $0.00 ULV II-eviq imu ul:ll rM rTrr LONG BEACH BMW MOTORCYCLES 2126 E SPRNG STREET LONG BEACH, CA 90800 802428.1200 Customer, C1fY OF LAKE E SINORE Major Units Stock Year Make POUM 2010 BW Major units Link Rice $27,061.46 Freight $0.00 tlandBnii $0.00 Total unit $271061.46 Parts and Accessories $0.00 Iandfation $0.00 Total Parts and Install $0.00 Gift Cards $0.00 Due ON $0.00 Tire Fee $330 Lease Acqulsltion $0.00 Customer Rebates $0.00 (notused) $0.00 Total Dealer Defined .Bo Modal Model Name R120ORT P Rr-P Fees & Insurance I vv Sales Deal Summary Deal Number. Data: 12/1142014 Delivery Dale: 12/812014 Finalized Date: Firet Payment Due: 121912014 Vehicle Tax $2,169.32 Saks Tax $0.00 Doc Fees $66.00 License Fees $0.00 Total Feu $2.224.72 Service Contract $0.00 Prop / Liab insurance $0,00 Credit Us $0.00 Acoldentl14Dalth $0,00 Total Insurance Taxes $0.00 Total lnsuranco $0.00 CVR Registration 729.00 Tire 8 Wheel $0.00 OAP Insurance $0.00 Theft Protection $0.00 Total Dealer Defined $20.00 Financing Down Payment Total Preylous Payments $0.00 Additional Pant Today $0.00 Deferred Payment $0.00 Financing $0.00 Mani to Cost Robate, $0.00 Total Down Payment $0.00 Trade Allowance $0,00 Less Trado Payoff $0.00 Trade Equity $0.00 Total Rice $29,318.28 Term 0 Less Down $0.00 APR 0.000% Amount Financed $0,00 Add -on 0.0% finance Charge $0.00 Extra 0.0% Total of Payments $0.00 Monthly Payment $0.00 12/1112014 4:03:34 PM