HomeMy WebLinkAboutID# 14-648 Sustainable Civil Engineering Services Amendment No 3 for Professional Services
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT M. YATES
CITY MANAGER
DATE: JUNE 23, 2015
SUBJECT: AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT
WITH SUSTAINABLE CIVIL ENGINEERING SERVICES
Recommendation
Staff recommends the City Council approve and authorize the City Manager to execute
Amendment No. 3 to approve the third year of the Agreement for Professional Services
with Sustainable Civil Engineering Services, Inc. (SCES), for project management and
plan check services, in substantially the form attached and in such final form as
approved by the City Attorney.
Background
On June 27, 2013, the City entered into a Professional Services Agreement (PSA) in an
amount not to exceed $300,000 with SCES for engineering plan check services. The
term of the PSA is for a period of three (3) years, subject to annual review by the City
Council. On May 27, 2014, the PSA was amended to allocate an additional $260,000
for project management services, for a total contract amount of $560,000.
Discussion
Ms. Eskandari, Principal of SCES, provides project management and coordinating
services on several key projects such as: Railroad Canyon/I-15 Interchange; Railroad
Canyon/I-15 Southbound Deceleration Lane; Main Street/I-15 Interchange; and the
Central Avenue (SR74)/I-15 widening projects. These projects require extensive project
management and coordination with CALTRANS and Riverside County Transportation
agencies.
The PSA with SCES establishes a rate not to exceed 75% of the plan check and
inspection amount collected for each project; revisions to approved plans are billed at
80% of the fee collected by the City. For those applicants that want their project “fast
tracked,” the project will be billed up to 1.5 times the normal rate.
Amendment No. 3 Professional Services Agreement – SCES
June 23, 2015
Page 2
The Engineering Department has been very satisfied with the services provided by
SCES and recommends the City Council approve the third year of the PSA. New
requests for proposals will be considered for FY 2016-2017. No additional monies are
awarded at this time.
Fiscal Impact
Plan check services are paid by fees collected by developers through the City’s cost
recovery system. Project management costs are budgeted into projects included in the
adopted Capital Improvement Plan budget. To date, $376,798.23 has been expended
for this contract.
Prepared by: Mia Beltran
Management Analyst
Approved by: Jim Smith
Interim Director of Public Works
Approved by: Jason Simpson
Director of Administrative Services
Approved by: Grant M. Yates
City Manager
Attachments: Attachment A – Amendment No. 3 to Sustainable Civil Engineering
Services PSA
ATTACHMENT A
AMENDMENT NO. 3
TO AGREEMENT FOR PROFESSIONAL SERVICES
Sustainable Civil Engineering Solutions, Inc.
Engineering Plan Check and Project Management Services
This Amendment No. 3 to Agreement for Professional Services (“Amendment No. 3”) is
made and entered into as of June 23, 2015 by and between the City of Lake Elsinore, a
municipal corporation (“City), and Sustainable Civil Engineering Solutions Inc., (“Consultant”).
RECITALS
A. The City and Consultant have entered into that certain Agreement for
Professional Services dated as of June 27, 2013 (the “Original Agreement”). Except as
otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for
such terms in the Original Agreement.
B. The Original Agreement provided for compensation to Consultant in an amount
of Three Hundred Thousand dollars ($300,000) for a period of three (3) years, subject to annual
review by the City Council.
C. Amendment No. 2 to the Original Agreement provided for compensation t o
Consultant in an amount of Two Hundred Sixty Thousand dollars ($260,000), for a total contract
amount of Five Hundred Sixty Thousand dollars ($560,000).
The parties now desire to renew the Original Agreement, as set forth in this Amendment
No 3.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth
herein, City and Consultant agree as follows:
1. Section 2, Time of Performance, of the Original Agreement is hereby amended to
add the following:
The services of Consultant are to commence upon execution of this
Agreement and shall continue for a period of three (3) years, ending on
June 30, 2016, subject to annual review by the City Council.
The City may, at its sole discretion, extend the term of this Agreement on
a 12-month basis not to exceed two (2) additional twelve (12) month
renewal terms by giving written notice thereof to Consultant not less than
thirty (30) days before the end of the contract term, such notice to be
exercised by the City Manager.
4. Except for the changes specifically set forth herein, all other terms and conditions
of the Original Agreement shall remain in full force and effect.
ATTACHMENT A
IN WITNESS WHEREOF, the parties have caused this Amendment No. X to be
executed on the respective dates set forth below.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
Grant Yates, City Manager
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
“CONSULTANT”
Sustainable Civil Engineering Solutions, Inc.
Ati Eskandari, P.E., Principal
Sustainable Civil Engineering Solutions, Inc.
Date:
Attachments: Exhibit A-1 – Amendment No.2
Exhibit B – Original Agreement
ATTACHMENT A
EXHIBIT A-1
EXHIBIT A-1
AMENDMENT NO. 2 TO AGREEMENT
[ATTACHED]
EXHIBIT A-1
ATTACHMENT A
EXHIBIT B
EXHIBIT B
ORIGINAL 2013 AGREEMENT
[ATTACHED]
EXHIBIT B
EXHIBIT B
EXHIBIT B
EXHIBIT B
EXHIBIT B
EXHIBIT B
EXHIBIT C
EXHIBIT B