HomeMy WebLinkAboutID# 14-551 Approval & Execution of 1st Amendment to Professional Services Agreement HR Green, Inc.GtTY OF ^_
LADE LSI1`iORE
DREAM EXTREME.
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT M. YATES, CITY MANAGER
DATE: APRIL 28, 2015
SUBJECT: APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE A FIRST
AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT BETWEEN
HR GREEN CALIFORNIA, INC. AND THE CITY OF LAKE ELSINORE.
Recommendation
Staff recommends the City Council approve the first amendment to the professional services
agreement and authorize the City Manager to execute the first amendment in the amount of
One Hundred Twenty Thousand Dollars and no cents ($120,000.00) between HR Green
California, Inc. and the City of Lake Elsinore for engineering staffing and services.
Background And Discussion
HR Green California, Inc. is a municipal consulting firm serving public agencies and will be
working closely with City staff through delivering capital projects and engineering services on
a temporary basis until the vacant Public Works Director and the vacant Principal Engineer
positions are filled. HR Green California, Inc. will bring to the project extensive Capital
Improvement Project experience that exceeds city staff capacity. This experience extends
the range of complete spectrum of circulation, infrastructure and public facility projects for
municipalities.
FISCAL IMPACT
The $120,000 for engineering professional services has been budgeted in the FY 14/15 CIP
and general engineering services have been budgeted in the Operating budget.
HR Green California, Inc. Professional Services Agreement
April 28,2015
Page
Prepared by: Jason Simpson
Director of Administrative Services
Approved by: Grant M.Yates
City Manager
Attachments: First Amendment hu Professional Services Agreement
Professional Services Agreement with HR Green California, Inc.
AMENDMENT NO. 1 TO AGREEMENT
BETWEEN THE CITY OF LAKE ELSINORE AND
HR GREEN CALIFORNIA, INC.
ENGINEERING AND PROJECT SERVICES
AMENDMENT NO. 1 is made and entered into as of April 28, 2015 by and between
the City of Lake Elsinore, a municipal corporation ( "City ") and HR GREEN CALIFORNIA,
INC.. ( "Consultant'). In consideration of the mutual covenants and conditions set forth
herein, the parties agree as follows:
1. This Amendment is made with the respect to the following facts and purposes:
A. On March 31, 2015, the City and Consultant entered into that certain
agreement entitled "Agreement for Professional Services" (the "Original Agreement').
Section 3. Compensation of the Agreement is hereby amended to read as
follows:
The compensation to the agreement shall be increased by One Hundred Twenty
Thousand, and No Cents ($120,000). The total compensation will equal One Hundred Fifty
Thousand, and No Cents ($150,000).
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the date first written above.
"CITY" "CONSULTANT'
CITY OF LAKE ELSINORE, a municipal HR GREEN CALIFORNIA, INC.
corporation
Grant Yates, City Manager
George A. Wentz, Vice President
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
EXHIBIT A
CONSULTANT'S PROPOSAL
See Original Proposal
Professional Engineering Services for Delivery of Capital Projects and plan reviews.
Staffing hours payable on an hourly basis up to but not exceeding $150,000.
City Engineer $165 hourly
Project Manager $160 hourly
Special Projects Advisor $170 hourly
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF LAKE ELSINORE AND
HR GREEN
This Agreement for Professional Services (the "Agreement ") is made and entered into as
of April 8, 2015, by and between the City of Lake Elsinore, a municipal corporation ( "City') and
HR Green. ( "Consultant ").
RECITALS
A. The City has determined that it requires the following professional services:
Rosetta Canyon Park sport fields design concept with parking and concession area.
B. Consultant has submitted to City a proposal, attached hereto as Exhibit A
( "Consultant's Proposal ") and incorporated herein, to provide professional services to City
pursuant to the terms of this Agreement.
C. Consultant possesses the skill, experience, ability, background, certification and
knowledge to perform the services described in this Agreement on the terms and conditions
described herein.
D. City desires to retain Consultant to perform the services as provided herein and
Consultant desires to provide such professional services as set forth in this Agreement.
AGREEMENT
1. Scope of Services. Consultant shall perform the services described in
Consultant's Proposal (Exhibit A). Consultant shall provide such services at the time, place, and
in the manner specified in Consultant's Proposal (Exhibit A), subject to the direction of the City
through its staff that it may provide from time to time.
2. Time of Performance.
a. Time of Essence. Time is of the essence in the performance of this
Agreement. The time for completion of the professional services to be performed by Consultant
is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently
the professional services contemplated pursuant to this Agreement according to the agreed
upon performance schedule in Consultant's Proposal (Exhibit A).
b. Performance Schedule. Consultant shall commence the services
pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all
services within the time period(s) established in the Consultant's Proposal (Exhibit A). When
requested by Consultant, extensions to the time period(s) specified may be approved in writing
by the City Manager.
C. Term.
The term of this Agreement shall commence upon execution of this
Agreement and shall continue until the services and related work are completed in accordance
with the Consultant's Proposal (Exhibit A).
HR Green Professional Services Agmt 2015[2].docx Page 1
3. Compensation. Compensation to be paid to Consultant shall be in accordance
with the fees set forth in Consultants' Proposal (Exhibit A), which is attached hereto and
incorporated herein by reference. In no event shall Consultant's compensation exceed thirdty
thousand dollars and no cents ($30,000.00) without additional written authorization from the
City. Notwithstanding any provision of Consultant's Proposal to the contrary, out of pocket
expenses set forth in Exhibit A shall be reimbursed at cost without an inflator or administrative
charge. Payment by City under this Agreement shall not be deemed a waiver of defects, even if
such defects were known to the City at the time of payment.
4. Method ofPayment, Contractor shall promptly submit billings to the City
describing the services and related work performed during the preceding month to the extent
that such services and related work were performed. Contractor's bills shall be segregated by
project task, if applicable, such that the City receives a separate accounting for work done on
each individual task for which Contractor provides services. Contractor's bills shall include a
brief description of the services performed, the date the services were performed, the number of
hours spent and by whom, and a description of any reimbursable expenditures. City shall pay
Contractor no later than forty -five (45) days after receipt of the monthly invoice by City staff..
5. Suspension or Termination.
a. The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten
(10) days prior written notice. Upon receipt of such notice, the Consultant shall immediately
cease all work under this Agreement, unless the notice provides otherwise. If the City suspends
or terminates a portion of this Agreement such suspension or termination shall not make void or
invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the
provided tnat the work performed is of value to the City. Upon termination of the Agreement
pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section
entitled "Method of Payment" herein.
6. Ownership of Documents. All plans, studies, documents and other writings
prepared by and for Consultant, its officers, employees and agents and subcontractors in the
course of implementing this Agreement, except working notepad internal documents, shall
become the property of the City upon payment to Consultant for such work, and the City shall
have the sole right to use such materials in its discretion without further compensation to
Consultant or to any other party. Consultant shall, at Consultant's expense, provide suc_.h
reports, plans, studies, documents and other writings to City upon written request. City
acknowledges that any use of such materials in a manner beyond the intended purpose as set
forth herein shall be at the sole risk of the City. City further agrees to defend, indemnify and
hold harmless Consultant, its officers, officials, agents, employees and volunteers from any
claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including
any and all costs and expenses in connection therein), arising out of the City's use of such
materials in a manner beyond the intended purpose as set forth herein.
a. Licensing __of Intellectual_ Property. This Agreement creates a
tu
nonexclusive and perpeal license for City to copy, use, modify, reuse, or sublicense any and
all copyrights, designs, and other intellectual property embodied in plans, specifications, studies,
drawings, estimates, and other documents or works of authorship fixed in any tangible medium
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of expression, including but not limited to, physical drawings or data magnetically or otherwise
recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ( "Documents & Data "). Consultant shall require that all subcontractors
agree in writing that City is granted a nonexclusive and perpetual license for any Documents &
Data the subcontractor prepares under this Agreement. Consultant represents and warrants
that Consultant has the legal right to license any and all Documents & Data. Consultant makes
no such representation and warranty in regard to Documents & Data which were prepared by
design professionals other than Consultant or provided to Consultant by the City. City shall not
be limited in any way in its use of the Documents & Data at any time, provided that any such
use not within the purposes intended by this Agreement shall be at City's sole risk.
b. Confidentiality_. All ideas, memoranda, specifications, plans, procedures,
drawings, descriptions, computer program data, input record data, written information, and other
Documents & Data either created by or provided to Consultant in connection with the
performance of this Agreement shall be held confidential by Consultant. Such materials shall
not, without the prior written consent of City, be used by Consultant for any purposes other than
the performance of the services under this Agreement. Nor shall such materials be disclosed to
any person or entity not connected with the performance of the services under this Agreement.
Nothing furnished to Consultant which is otherwise known to Consultant or is generally known,
or has become known, to the related industry shall be deemed confidential. Consultant shall not
use City's name or insignia, photographs relating to project for which Consultant's services are
rendered, or any publicity pertaining to the Consultant's services under this Agreement in any
magazine, trade paper, newspaper, television or radio production or other similar medium
without the prior written consent of City.
T Consultant's Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating to charges
for services, or expenditures and disbursements charged to City for a minimum period of three
(3) years, or for any longer period required by law, from the date of final payment to Consultant
to this Agreement.
b. Consultant shall maintain all documents and records which demonstrate
performance under this Agreement for a minimum period of three (3) years, or for any longer
period required by law, from the date of termination or completion of this Agreement.
C. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Manager, City Attorney, City Auditor or a designated
representative of these officers. Copies of such documents shall be provided to the City for
inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually
agreed upon, the records shall be available at Consultant's address indicated for receipt of
notices in this Agreement.
d. Where City has reason to believe that such records or documents may be
lost or discarded due to dissolution, disbandment or termination of Consultant's business, City
may, by written request by any of the above -named officers, require that custody of the records
be given to the City and that the records and documents be maintained in City Hall. Access to
such records and documents shall be granted to any party authorized by Consultant,
Consultant's representatives, or Consultant's successor -in- interest.
Page 3
8. Independent Contractor. It is understood that Consultant, in the performance of
the work and services agreed to be performed, shall act as and be an independent contractor
and shall not act as an agent or employee of the City.
9. PERSEligibility Indemnification. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PIERS as an employee of the City, Consultant
shall indemnify, defend, and hold harmless City for the payment of any employee and /or
employer contributions for PIERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other federal, state and local laws, codes, ordinances and
regulations to the contrary, Consultant and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PIERS as an employee of City and entitlement to
any contribution to be paid by City for employer contribution and /or employee contributions for
PIERS benefits.
10. Interests of Consultant. Consultant (including principals, associates and
professional employees) covenants and represents that it does not now have any investment or
interest in real property and shall not acquire any interest, direct or indirect, in the area covered
by this Agreement or any other source of income, interest in real property or investment which
would be affected in any manner or degree by the performance of Consultant's services
hereunder. Consultant further covenants and represents that in the performance of its duties
hereunder no person having any such interest shall perform any services under his Agreement
Consultant is not a designated employee within the meaning of the Political Reform Act
because Consultant:
a. will conduct research and arrive at conclusions with respect to his /her
rendition of information, advice, recommendation or counsel independent of the control and
direction of the City or of any City official, other than normal agreement monitoring; and
b. possesses no authority with respect to any City decision beyond rendition
of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
11. Professional Ability of Consultant. City has relied upon the professional training
and ability of Consultant to perform the services hereunder as a material inducement to enter
into this Agreement. Consultant shall therefore provide properly skilled professional and
technical personnel to perform all services under this Agreement. All work performed by
Consultant under this Agreement shall be in accordance with applicable legal requirements and
shall meet the standard of quality ordinarily to be expected of competent professionals in
Consultant's field of expertise.
12. Compliance with Laws. Consultant shall use the standard of care in its
profession to comply with all applicable federal, state and local laws, codes, ordinances and
regulations.
Page 4
11 Licenses. Consultant represents and warrants to City that it has the licenses,
permits, qualifications, insurance and approvals of whatsoever nature which are legally required
of Consultant to practice its profession. Consultant represents and warrants to City that
Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the
term of this Agreement, any licenses, permits, insurance and approvals which are legally
required of Consultant to practice its profession. Consultant shall maintain a City of Lake
Elsinore business license.
14. Indem�. Consultant shall indemnify, defend, and hold harmless the City and
its officials, officers, employees, agents, and volunteers from and against any and all losses,
liability, claims, suits, actions, damages, and causes of action arising out of any personal injury,
bodily injury, loss of life, or damage to property, or any violation of any federal, state, or
municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or
negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts
for which they could be held strictly liable, or by the quality or character of their work. The
foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to
property, or violation of law arises from the sole negligence or willful misconduct of the City or its
officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees,
subcontractor, or agents have contributed in no part to the injury, loss of life, damage to
property, or violation of law. It is understood that the duty of Consultant to indemnify and hold
harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance by City of insurance certificates and endorsements required under this Agreement
does not relieve Consultant from liability under this indemnification and hold harmless clause.
This indemnification and hold harmless clause shall apply to any damages or claims for
damages whether or not such insurance policies shall have been determined to apply. By
execution of this Agreement, Consultant acknowledges and agrees to the provisions of this
Section and that it is a material element of consideration.
15. Insurance Requirements.
a. Insurance. Consultant, at Consultant's own cost and expense, shall
procure and maintain, for the duration of the contract, unless modified by the City's Risk
Manager, the following insurance policies.
i. Workers' Compensation Coverage. Consultant shall maintain
Workers' Compensation Insurance and Employer's Liability Insurance for his /her
employees in accordance with the laws of the State of California. In addition, Consultant
shall require each subcontractor to similarly maintain Workers' Compensation Insurance
and Employer's Liability Insurance in accordance with the laws of the State of California
for all of the subcontractor's employees. Any notice of cancellation or non - renewal of all
Workers' Compensation policies must be received by the City at least thirty (30) days
prior to such change. The insurer shall agree to waive all rights of subrogation against
City, its officers, agents, employees and volunteers for losses arising from work
performed by Consultant for City. In the event that Consultant is exempt from Worker's
Compensation Insurance and Employer's Liability Insurance for his /her employees in
accordance with the laws of the State of California, Consultant shall submit to the City a
Certificate of Exemption from Workers Compensation Insurance in a form approved by
the City Attorney.
ii. General Liability _Coverage, Consultant shall maintain commercial
general liability insurance in an amount not less than one million dollars ($1,000,000) per
Page 5
occurrence for bodily injury, personal injury and property damage. If a commercial
general liability insurance form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be performed
under this Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Required commercial general liability coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form CG
0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL 0404
covering Broad Form Comprehensive General Liability. No endorsement may be
attached limiting the coverage.
iii. Automobile Liability Coverage. Consultant shall maintain
automobile liability insurance covering bodily injury and property damage for all activities
of the Consultant arising out of or in connection with the work to be performed under this
Agreement, including coverage for owned, hired and non -owned vehicles, in an amount
of not less than one million dollars ($1,000,000) combined single limit for each
occurrence. Automobile liability coverage must be at least as broad as Insurance
Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 ( "any auto "). No
endorsement may be attached limiting the coverage.
V. Professional, Liability Coverage. Consultant shall maintain
professional errors and omissions liability insurance appropriate for Consultant's
profession for protection against claims alleging negligent acts, errors or omissions
which may arise from Consultant's services under this Agreement, whether such
services are provided by the Consultant or by its employees, subcontractors, or sub
consultants. The amount of this insurance shall not be less than one million dollars
($1,000,000) on a claims -made annual aggregate basis, or a combined single limit per
occurrence basis.
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b. Endorsements. Each general liability and automobile liability insurance
policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be
endorsed with the following specific language:
I. The City, its elected or appointed officers, officials, employees,
agents and volunteers are to be covered as additional insured with respect to liability
arising out of work performed by or on behalf of the Consultant, including materials,
parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the
City, its elected or appointed officers, officials, employees, agents and volunteers.
Any insurance maintained by the City, including any self- insured retention the City may
have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with respect to the limits of
liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its
elected or appointed officers, officials, employees or agents.
V. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its elected or appointed officers, officials,
employees, agents or volunteers.
vi. The insurance provided by this Policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits except after thirty (30) days written
notice has been received by the City.
C. Deductibles and Self- Insured Retentions. Any deductibles or self- insured
retentions must be declared to and approved by the City. At the City's option, Consultant shall
demonstrate financial capability for payment of such deductibles or self- insured retentions.
d. Certificates of Insurance. Consultant shall provide certificates of
insurance with original endorsements to City as evidence of the insurance coverage required
herein. Certificates of such insurance shall be filed with the City on or before commencement of
performance of this Agreement. Current certification of insurance shall be kept on file with the
City at all times during the term of this Agreement.
16. Notices. Any notice required to be given under this Agreement shall be in writing
and either served personally or sent prepaid, first class mail. Any such notice shall be
addressed to the other party at the address set forth below. Notice shall be deemed
communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore. CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Consultant: HR Green
Attn: George A. Wentz
1100 Town & Country Road, Suite 1025
Orange, CA 92868
17. George A. Wentz Entire Agreement. This Agreement constitutes the complete
and exclusive statement of Agreement between the City and Consultant. All prior written and
oral communications, including correspondence, drafts, memoranda, and representations, are
superseded in total by this Agreement.
18. Amendments. This Agreement may be modified or amended only by a written
document executed by both Consultant and City and approved as to form by the City Attorney.
19. Assig_nment and Subcontracting. The parties recognize that a substantial
inducement to City for entering into this Agreement is the professional reputation, experience
and competence of Consultant and the subcontractors listed in Exhibit B. Consultant shall be
Page 7
fully responsible to City for all acts or omissions of any subcontractors. Assignments of any or
all rights, duties or obligations of the Consultant under this Agreement will be permitted only with
the express consent of the City. Consultant shall not subcontract any portion of the work to be
performed under this Agreement except as provided in Exhibit B without the written
authorization of the City. If City consents to such subcontract, Consultant shall be fully
responsible to City for all acts or omissions of those subcontractors. Nothing in this Agreement
shall create any contractual relationship between City and any subcontractor nor shall it create
any obligation on the part of the City to pay or to see to the payment of any monies due to any
such subcontractor other than as otherwise is required by law.
20. Waiver. Waiver of a breach or default under this Agreement shall not constitute
a continuing waiver of a subsequent breach of the same or any other provision under this
Agreement.
21. Severability_. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
22. Controlling Law Venue, This Agreement and all matters relating to it shall be
governed by the laws of the State of California and any action brought relating to this
Agreement shall be held exclusively in a state court in the County of Riverside.
23. Litigation Expenses and Attorneys' Fees. If either party to this Agreement
commences any legal action against the other party arising out of this Agreement, the prevailing
party shall be entitled to recover its reasonable litigation expenses, including court costs, expert
witness fees, discovery expenses, and attorneys' fees.
24. Mediation. The parties agree to make a good faith attempt to resolve any
parties shall mutually agree upon the mediator and share the costs of mediation equally. If the
parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS or its
successor in interest. JAMS shall provide the parties with the names of five qualified mediators.
Each party shall have the option to strike two of the five mediators selected by JAMS and
thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after
mediation, either party may commence litigation.
25. Execution, This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
26. Authority to Enter Agreement. Consultant has all requisite power and authority to
conduct its business and to execute, deliver, and perform the Agreement. Each party warrants
that the individuals who have signed this Agreement have the legal power, right, and authority to
make this Agreement and to bind each respective party. The City Manager is authorized to
enter into an amendment or otherwise take action on behalf of the City to make the following
modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non -
monetary changes in the scope of services; and /or (d) suspend or terminate the Agreement.
27. Prohibited Interests. Consultant maintains and warrants that it has not employed
nor retained any company or person, other than a bona fide employee working solely for
Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid
nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement. For
breach or violation of this warranty, City shall have the right to rescind this Agreement without
liability. For the term of this Agreement, no member, officer or employee of City, during the term
of his or her service with City, shall have any direct interest in this Agreement, or obtain any
present or anticipated material benefit arising therefrom.
28. Equal_ Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex or age. Such non - discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff
or termination.
29. Prevailing Wages. Consultant is aware of the requirements of California Labor
Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title
8, Section 16000, et seq., ('Prevailing Wage Laws "), which require the payment of prevailing
wage rates and the performance of other requirements on "public works" and "maintenance"
projects. Consultant agrees to fully comply with all applicable federal and state labor laws
(including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties
that, in connection with the Work or Services provided pursuant to this Agreement, Consultant
shall bear all risks of payment or non - payment of prevailing wages under California law, and
Consultant hereby agrees to defend, indemnify, and hold the City, and its officials, officers,
employees, agents, and volunteers, free and harmless from any claim or liability arising out of
any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity
shall survive termination of this Agreement.
30. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
Page 9
IN WITNESS WHEREOF, the parties have caused this AuroonoerK to be executed on
the date first written above.
"CITY"
CITY OF LAKE ELS|NORE,amunicipal
corporation
Grant Yates, City Manager
ATTEST:
City Clerk
APPROVED ASTOFORM:
"CONSULTANT"
HR Green
George A. Wentz, PE
Vice President
Attachments: Exhibit A— Consultant's Initial Proposal
Page 10
EXHIBIT A
CONSULTANT'S PROPOSAL
[ATTACHED]
April 22, 2015
Mr. Grant Yates
City Manager
City of Lake Elsinore
130 South Main Street
Lake Elsinore, CA 92530
HRGree n
Subject: Proposal, Professional Engineering Staffing Services & Delivery of Capital Improvement Projects
Dear Mr. Yates:
HR Green California, Inc. is pleased to submit this proposal for staffing and support services to provide for
the delivery of Capital Projects and as needed staff augmentation. We are uniquely qualified for this
assignment for the following reasons:
Project Familiarity — HR Green has a long history of successful working relationships and has worked on
many capital improvement and development projects. Our team has worked to meet day to day and
technical demands of City Engineering departments throughout Southern California.
Project Team — We have provided a unique team of professionals that include registered engineers,
administrators, public work directors, certified water quality experts, and support staff. While most of the
350 +HR Green staff members have worked with municipal clients, many of our staff has also worked directly
for a government entity, which gives us a unique perspective on how we should provide services to our
public sector clients. The experience and expertise of this team will be critical to addressing the immediate
delivery requirements of the CIP.
Funding Success — We have secured and /or provided assistance to cities to obtain grant funding for capital
projects. Over the past 10 years HR Green has secured over $200 million in grant funding for its municipal
clients. Having the knowledge and success with funding will position Lake Elsinore in maximizing its revenue
source to implement a successful and expedited CIP plan.
Approach — We have provided an Integrated Planning approach for your consideration and provide you
with optimum flexibility. Having conducted an initial review and evaluation of your operations we have a
good understanding of the support that would best meet your immediate needs and be available to you — at
your discretion.
We understand your specific need to provide the immediate staff support you require and to address the
CIP planning for your $50 million FY 14 -15 program and project delivery strategy for streets, pavement,
sidewalk and other. We propose to help with the delivery of projects to maximize the utilization of your
available bond funds. It will service you well and help you meet your broader vision, goals and objectives -
consistent with the expectations of elected leaders.
We thank you for the opportunity to submit this proposal and look forward to continue working with the
City of Lake Elsinore.
Sincerely,
ry �• -
I
George A. Wentz, PE
Vice - President
1100 Town & Country Road, Suite 1025
Orange, CA 92868
Phone: 714.287.2275
E -Mail: gwentz @hrgreen.com
City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
Cover Letter
Table of Contents
Firm Overview and Qualifications ................................................ ............................... 1
FirmProfile ............................................................................... ............................... 1
ProjectExperience ................................................................... ............................... 2
Our Approach to Delivering Capital Projects ................................ ............................... 7
Scopeof Work ........................................................................... ............................... 11
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City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
Firm Overview and Qualifications
Firm Profile
In business for more than 100 years HR Green, Inc. (HR Green) perinially ranks as one of Engineering
News Record's Top 300 Design and Top 100 Construction Management Firms in the United States. The
firm has roughly 355 employees and 15 offices throughout the United States, including a Southern
California office. HR Green has maintained California operations since 2004, and in 2012 established a
separate California corporate entity, HR Green California, Inc. From a Public Works /Engineering
standpoint, our staff members include registered engineers, certified water quality
developers /practitioners(QSD /QSP) and accessibility (CASp) specialists. HR Green staff members have
played a key role in the evolution and growth of agencies throughout Southern California.
Regulatory Compliance
N Growth and Impact Analysis
Civil and Transportation Engineering
Grant Writing and Administration
Stormwater Quality Management
Geographic Information Systems (GIS)
Operations /Maintenance Management
Reports
Automated Tracking System
Staff Augmentation
Cost Recovery Analysis
m
Constructability Review
* Construction Administration
Inspection
Quality Assurance / Quality Control
Claims Management
^ Resident Engineering
Owner's Representative
Site Management
0
1 01
City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
From strategic planning through delivery of a successful project, we bring our public agency clients a full
range of integrated services that address their needs, no matter how big or small. A cornerstone of our
expertise is the provision of on -call professional engineering services to 50+ California agencies. Our
firm and staff is noted throughout Southern California for our ability to successfully build consensus
among a variety of public agency, regulatory, permitting, and community stakeholders and oversee the
successful delivery of community- sensitive projects.
Organizational Stability and Strength
Since being founded in 1913 HR Green has long maintained a strong and vibrant financial condition.
Last year's revenue exceeded $55 million. Our firm continues to have a strong balance sheet, is well
capitalized, and is very well positioned to fulfill all of its obligations. Due to our aggressive financial
discipline, our balance sheet remains strong and healthy. We have no conditions that would impede our
ability to complete your assignments.
Below is a representative list of agencies our staff members have served over the years along with the
breadth of services provided.
Services
City Engineering
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City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
On -Call Professional Engineering
City of Jurupa Valley
Dates: 2011— Ongoing
• Building Official ✓ Plan Review (Building and Civil)
• Inspection (Building and Civil) ✓ Permit Counter Support
• Water Quality Studies ✓ Code Compliance
• NPDES Compliance ✓ Traffic Engineering
• Construction Management
✓ Building Official
• Civil Engineering/ Design
✓ Grant Funding
• Departmental Management
✓ CIP Administration
• Public Works Maintenance
✓ Value Engineering
✓ GIS
✓ Transition
« Manage only California city to provide 100% of its municipal services
through Alternative Service Delivery providers / Second most cost -
efficient city in Riverside County based on cost of service per capita
Since 2011 City incorporation HR Green provides full departmental
management and on -site staffing for Building & Safety, Public
Works, and Engineering
Coordinated transition of all services from County to City
Budget, administer and manage CIP program; value engineering and
permitting for road, drainage, water, wastewater, and park projects;
plan review; traffic studies; utility coordination; establish
development guidelines /protocols; review of Water Quality
Management Plans; GIS implementation; permitting and inspections
ti Design pavement rehabilitation projects citywide
Coordinate project improvements, service delivery, and
maintenance with multiple special districts
100% compliance providing permit inspections within 24 hours
4,
100% success rate meeting plan review turnaround schedule
Assign an engineering bench of 10+ on -site staff to deliver CIP and
land development projects
Budget, administer and manage $7.2 million CIP program; value
engineering and permitting for road, drainage, water, wastewater,
and park projects; plan review; traffic studies; utility coordination;
establish development guidelines /protocols; review of Water
Quality Management Plans; GIS implementation; permitting and
inspections
Developed Local Implementation Plan and provide NPDES
compliance inspection
Prepare grant applications and have procured $4+ million in federal
and state funding to date
Design, construction management, and inspection of $2 million in
pavement rehabilitation projects citywide
Coordinate project improvements, service delivery, and maintenance with multiple special districts
100% compliance providing permit inspections within 24 hours
"From a public works standpoint their
staff has managed the design and
construction of capital improvement
projects and worked closely with
stakeholders, utilities, other agencies,
property owners and the travelling
public to provide helpful
communication that mitigates
construction impacts. Their design staff
is very efficient, nimbly responds to
changing field conditions, keeps senior
management and City Council informed
of project status, and has been able to
advance high priority projects of Jurupa
Valley's capitud improvement program
from FY 2014/15 to the current fiscal
year ... .HR Green has effective
management controls in place to
control costs and provide timely
information regarding project progress.
The City has no hesitation in
recommending their services."
Gary Thompson
City Manager, City of Jurupa Valley
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City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
100% success rate meeting 15/10/5 plan review turnaround schedule
w Reduced overall operational costs by approximately 35%
Costs in permit processing and inspection fees to applicants due to shorter turnaround times and
lower costs — an estimated 20 — 35% reduction
Less time taken in responding to resident inquires and in processing development applications
Staffing level flexibility to right -size quickly for dynamically changing needs and priorities
Increased development activity / Processed 2,000+ new residential units past year
On -Call Professional Engineering
City of Placentia
Dates: 2011— Ongoing
v
Development Review
✓ Plan Review (Building & Civil)
Water Quality Studies
' Permit Processing
City Engineering
✓ CIP Administration
Construction Management
✓ ,Program Management
✓-
Value Engineering ,
✓ Grant Funding
✓
Departmental Management
FIR Green provides as- needed city /civil engineering, project
management, and city engineering
Project management for $16 million Metrolink station and five
Projects) valued at over $400 million
Oversees CIP design; and provides plan checking, specification
review, and construction oversight
Represents the City to assure that these projects comply with City
standards and guidelines
Extensive collaboration with Orange County Transportation
Authority, multiple cities, utilities, and water agencies to facilitate
permits and improvements
Oversaw S6.5 million in street rehabilitation improvements citywide
through gas tax funding
Oversees pavement rehabilitation design and construction,
including the $400,000 Richfield Road widening over the OCFD
Channel
"I wholeheartedly endorse FIR Green to
other agencies in need of city engineering,
project management and plan check
services."
Troy Butzlaff, ICMA -CM
Former City Administrator, City of Placentia
(now City Manager at City of Azusa)
6
1.
City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
Our Approach to Delivering Capital Projects
Combining engineering expertise with unparalleled strength in municipal planning and funding, we assist
our local government clients in implementing successful projects and developing effective Capital
Improvement Plans (CIPs). The CIP process aids a community in making sound annual budget decisions,
thus providing the ability to stabilize debt and consolidate projects to reduce borrowing costs. By utilizing a
well- documented CIP, a community can focus on preserving their infrastructure while ensuring the
efficient use of public funds.
HR Green helps municipalities prepare for the CIP process
by providing many communities with services such as
providing budget numbers for capital projects, helping
staff identify and prioritize projects, and then assisting
them with finding funding sources for those projects. The
CIP process ensures that various projects reflect the
community's short and long -term goals and objectives
while planning for a successful implementation and
funding strategy. HR Green helps municipalities gather
and analyze data that is necessary to ensure that projects
be looked at collectively, as opposed to individually, to
determine their value to the community.
HR Green typically reviews the community's current assets such as roads, bridges, sanitary sewer
systems, water mains distribution, waste water treatments plants, lift stations and municipal buildings
and grounds as well as vehicle /fleet maintenance. For example, for items such as roads, HR Green has
helped communities by reviewing the condition of all roads and then rating and ranking them according
to their condition. This helps the municipalities develop a plan for long -term repair and replacement.
The Capital Improvement Plan includes opportunities for
immediate delivery of projects. In delivering the projects,
it is important to identify that this plan includes the
funding of projects which are related both to the
maintenance and replacement of existing assets as well as
the evaluation and introduction of new projects, services
and facilities to be able to respond to the increasing needs
The CIP process aids a community in making sound
=� annual budget decisions that can also be linked back to
the goals of a strategic plan and create responsibilities
-# for the various departments. The CIP process can also
provide the ability to stabilize debt and consolidate
projects to reduce borrowing costs. By utilizing a well-
'.- documented CIP, a community can focus on preserving
of a growing and diverse population. This balance is not =their infrastructure while ensuring the efficient use of
only desirable but more importantly, necessary if Lake -i. Public funds and also plan for the future growth and
development of the community.
Elsinore is to retain and expand upon the quality of life
which the residents enjoy. Ultimately, the benefit of the
CIP is not measured in the number of projects or dollars expended in any single year, but rather is
measured cumulatively in achieving the long range goals of the community.
Conversely, this is the one of the benefits of having a CIP. It allows for the annual evaluation,
prioritization, and scheduling of projects via a uniform, consistent, and objective process.
4k a ,I ,, � .
City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
Some of the features of Lake Elsinore's CIP include:
A well - documented "spreadsheet" listing the Capital projects
The project ranking in order of preference /priority
The plan for financing the projects
A time table for the construction or completion of the projects
Justification for the projects
Explanation of expenses for the projects
Guiding future community growth and development
Encouraging more efficient government and transparency
Do's and Don'ts of Capitat improvement Planning
Capital Improvement Planning (CIP) is a helpful process that elected officials, administrators and
department leaders use to prioritize physical improvement projects and facility needs in their
communities for both short -range (typically five to ten years) and long -term planning up to 20 or more
years. Essentially, the plan provides a link between the various community departments and the local
government entity. CIP also provides assurance that the improvements are consistent with the
community's short -range and long -term goals. It can be used as a valuable tool to prioritize and plan for
capital improvement projects for physical assets including but not limited to roads, sanitary sewer and
water mains, sidewalks, storm sewers, vehicles, equipment, public buildings, parks, and water and waste
water treatment plants. Many times, the CIP prioritization process can be somewhat overwhelming for
community leaders. Learning from experienced CIP planners, and other communities, may eliminate
common mistakes with this process Below are some Do's and DON Ts to consider whi[1.kre kndgrtakiq� ,
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Stress the cost savings of proactive maintenance. Many leaders like the impact of big roadway
reconstruction projects, since these are sometimes necessary to reduce congestion and improve traffic
flow as well as spur economic development. However, reconstruction may be one of the least cost
effective improvement strategies. For example, crack sealing and rejuvenation can buy a few years of
service life at $10,000 per mile, milling and resurfacing typically buys 10 years of service life at $200,000
per mile, and a reconstruction buys approximately 20 years of service life at $2 million per mile. The best
long -term approach may be proactive maintenance. Also, if building a new asset, include projected
maintenance and operation expenses for future years' projections to ensure the plan considers the cost
to maintain the long -term ability of the community to maintain the asset.
Look for project sharing opportunities with adjacent communities that benefit both. Consider whether
a water system interconnect for emergency supply can also facilitate routine system repairs and
maintenance. Also, shared usage of major vehicle purchases or joint infrastructure improvement
programs that help to gain the benefits of economy of scale for bidding can be investigated. It is not just
your community that is doing a CIP; there are numerous opportunities to interact with neighboring
communities or agencies (i.e., RCTD, Caltrans, WRCOG, RCFC &WCD, RCTC) to get projects accomplished
at a lower cost to all participants.
City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
Consider phasing a project. This may increase your probability of securing project funding by outlining a
more realistic implementation schedule. Not all projects can be phased, but be sure to consider phasing
if it is an option. Phasing projects can have a positive effect on the selection process by applying a
realistic balance of resource needs over a defined period of time. Consider night work.
Base projects on recommendations cited in the Comprehensive /Master Plan and consider how each
project aligns with the strategic needs established by the Board /Council. Administrators and elected
officials who are mindful of the importance of using these strategic plans to determine when, where and
how resource allocation should be targeted, typically want to see connections between funding requests
for capital projects and the comprehensive plan and strategic needs.
Identify alternative revenue sources and show cost savings for justification. Don't just ask for projects
and money. Figure out how the project can be financed as well. This criterion can significantly increase
the priority of a specific project. Obviously, the more significant the percentage of funds secured
through external sources (such as grants), the more likely a project may be scheduled. You will be mutt
more successful in getting projects approved if you also tackle the funding issues upfront. Show and
track the grant funding being applied for and obtained for each project. Additionally, if a project can
save costs in the long -term, the project's priority may be strengthened. For example, retrofitting street
lighting to LED and /or pump energy efficiency retrofits could pay for themselves in a matter of several
years, and continue to save costs in the long run.
CIP DON'Ts
Don't prepore a CIP based solely upon the funds that are currently available. Frequently, engineers,
public works directors and planners need to tell elected officials the bad news; that what they are
allocating for funding isn't enough to accomplish their goals and that they need to look further. Maybe
they cannot fund it in the short -term, but "plant the seed" to get them thinking about the longer term
vision. It's a very important exercise to define the community's needs and help administrators and
elected officials determine which projects are most imperative, regardless of current funds available.
Don't wait until a project becomes an emergency. Ask as early as possible if you need a major project
inserted into a CIP. Consider requesting this a year or two earlier than absolutely needed. Understand
that a project may not get approved or funded initially, but it may begin to establish the groundwork for
inclusion in future years.
Don't overlooks including comprehensive projects. For example, if doing a full roadway reconstruction,
make sure to include the related underground utility improvements. This sounds obvious, but it is often
overlooked.
Don't overlook current development patterns and project future maintenance needs. For example,
think of all the rapid - growth communities that experienced 25% or more of their community built new
in the mid 2000s. It is great for many communities to have new infrastructure, but determine if anyone
has planned for the huge increase in resurfacing needs that will be necessary about 15 years after initial
construction.
City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
Dor forger to provide jostificotion for the project. Aside from cost, this is one of the most significant
points of the CIP and plays a major role in prioritizing projects. Project justifications tend to focus on
public benefit and how the project achieves goals that prevent harm, ensure safety or satisfy a related
community objective. For example, park plans might emphasize the need to provide a safe play area for
children or upgrade playground equipment that does not meet safety standards.
Don't forget to consider the impacts of not constructing the project. Providing factual information
about the consequences of unfunded improvements should be considered. Most importantly, make
sure the CIP ties in the key components of the community's strategic long -term plan, and annual
budgeting process, as this will help get "buy -in" from the top officials down to each department head.
The CIP can also be used as an opportunity for supporting the community's mission and vision, providing
an outlook well into the future. Finally, keep in mind that in many cases you are presenting the CIP for
projects and expenses that will extend well beyond the terms of the current elected officials. A sensible
CIP can help prevent making commitments and incurring debts that may prevent the implementation of
more important projects in the future, thereby strengthening the long -term financial well -being of the
community.
Identify All Establish Obtain City Establish Key
Projects in Buy -In on Stakeholder
CIP Project project Points of
Program Priorities Controls ag Contact
& Criteria IV= Preliminary IM Award,
Strategy. for
Achieving
Stakeholder
Team Criteria for
Meetings Design &
Construction
10
City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
Scope of Work
Current Key Issues with City Engineering Division
Limited staffing. City currently has a City Engineer vacancy and heavy workload assignments in
Capital Projects. Existing staff does not have the time to complete project responsibilities.
• Backlog of work including accounting for project tasks and acceptance of new project work.
• Lack of technical skills resulting in the inability to manage both short and long term project
issues.
<< Additional workload due to contractors' requests for information and documents.
Proposed Scope of Work
The City is seeking professional engineering and staffing expertise in all areas of the City's CIP, including
City Engineer, Senior Engineer, and special project advisor functions. We are committed to initiating,
facilitating, and maintaining open communication to see that each project is advanced from the design
board to construction at the earliest opportunity. We believe this opportunity provides the City with
independent analysis of engineering performed to date and proper management of resources. As an
outside consultant, we are prepared to make immediate recommendations to deliver capital projects.
Given the nature of this assignment, HR Green proposes to provide a "project strike team." Jim Smith,
PE will provide overall weekly direction and expert guidance as a special projects advisor for the
engagement. The professional engineers we are assigning to manage the day to day project delivery
include Ken Rukavina, PE, QSD and Steve Loriso, PE, QSD.
Work Plan Roles and Responsibilities
Ken Rukavina, PE, QSD - City Engineer
Ken will fill the role as City Engineer to establish, direct, plan, surpervise, and organize the City
Engineering assignments for Capital Projects and Land Development serving under the Public Works
Director. Ken will analyze the project proposals and assist in delivering projects.
Steve Loriso, PE, QSD - Project Manager
Steve will manage the delivery of the capital improvement program, including completing designs,
project specifications, and budget control. He will assist staff with advertising projects for construction
bid, work with the finance department to establish proper cost accounting of all project monies, and
work to recover costs for services rendered. Ken will provide weekly updates to the Public Works
Director.
Jim Smith, PE - Special Projects Advisor
Jim will complete quality control of proposals, assist with recommendations to expedite project delivery,
review final documents, and make recommendations to advance projects into construction. He will
assist the Public Works Director with day to day assignments to keep project momentum. Jim will be
available to help resolve decisions needed involving informal bidding, studies, or other technical
support.
i1 °0'�
;0
City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
Report Writing
Our team will prepare staff reports for department heads, city council, and various committees/
commissions, as requested. This will include project progress reports and monthly /regularly scheduled
meetings with the designated City representative. In addition, we will provide monthly invoicing with
detail in the format desired by the City. Following are sample pages from a recent monthly progress
report we provided to the Jurupa Valley City Council.
Y{i�Yil'�i4Sii�;i.IL1411,11L1 Engineering Division;
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° Continued refornction of FY 1314 Gliwice pavement Rehabilitation project
e Award bid to Manhole Adjusting lnc. for Fy14 -15 Citysdde. Pavement Rehabilitation project
al
Continue to implement encroachment permit tracking utllleing G6
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° Worked with City Attorney to preparemem. to City Capital for approval of required appraisals for all
Je,
right of way anon ikon for Limonite Avenue Widening fEtiwanda to Baird
* Developer completed dhernted gateway monual with 'wagon wheel' for Limonite Avenue Walter
4`
Had9cape project
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"' Updated Federal TIP with ACfC and SCAG for projects within City
- Continuing dlscassbn will, the County for design cmuepts for a future ormen at Rubidous /5R60
,
n Completed installation and review of secrnd phase of sruining fos tall
and marking program. Began preparation on several in dg oral Infill
ftaff requems.
Engineering Division
m Reviewed and completed the new speed and traffic volume surveys
Forwarded revised updated sheets for completion of the maps.
x
Discussed final revisions of the constdtant- prepared truck study inlet
Began preparation of the staff sport
e Worked with the RCSD On the installation of t he new Cricssmadsacci
The system will allow City staff to generate report summaries in he.
them from the Sheriffs Department.
Summarized traffic accident data from the Sherries Department to it
Inrann.. inAdanPo
development of the City's Street Sign Retro- reflectivity Maintenance
national standard deadline starting January 2015.
^ Met with A'SD Construction Manager and contractors on the Area
Avenue between 1 -55 and Etlwanda Avenue, the 870PZ project aloof
lumps Road Trunk Sewmr project along Armstrong Road and Valley 1
and construction staging. Centered working with the developers art
,..,circle the repaving of Bell,vin a between Etiwanda and 415.
e Awarded the bid and prepared the staff report for the traffic signal
year City budget amendment Bid package includes traffic signal mrc
countdown timers and push buttons at 47 intersections.
° Worked with Capital Projects on revisions to the plans and speci(cm
Camino Real between the RCFC &WCD structure and Whitney Drive.
November and an to Counal in December.
v Finaliced plans to address traffic issues at Stone Elementary, Gle n Av
Elementary schools. Installed new signing and delineators on Pyrite a
Elementary School, Completed curb paining at Stone school and act
week of November. Scheduled the Granite Hill signing and striping t(
November.
x Met with RUTH staff regarding temporary traffic central for the Marl
" Beganvmrk on ATP grant adoilid,raton: Obtained Project numbers
only f ndng
x R., bed bid, and will award contract in November far tire Braid, IS
t d -year City Burgenmendment. Bid package included traffcikna
City of lumps waey:F col Year 9olA- I50caber Predicts Repot
ovnmmve nmas and Poll, formal nl d9lmanenlws
• indeed plan,and l,wifia mronoadwaV modlfel an Councillooseen 01"werlive
Cbemv afraid ernbd & Water Cn. —fir n ol:niq.anuil e and wherry Dave
• rmndldn91 en arem n and wales Inulowavi Stmt 11,a,l imu Ills moral
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NG &ES permit requlrumem mandated CIIV todeun al Iea518Ub o(LS 1,03951ormwJler inlPls ly
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data. fl a. forms, project progress, and redirect fall denature Improved leakinsur true
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City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
Engineering Division
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City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
Public Works Department a +
StRtU3_SUMAI0.RY BT V0.01FR
F"Our AlS CIP
ILOi
liee'ite Aloe
RO[clanount
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and uele"eiss"no nicaranR
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cannot
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m Seth
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emwhe Avenue
flescd",etAle
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and Cater
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Ptojecl 121611,
$QO,WO
12u.Van Oaten Sartbhaund All,
.ad Al",vtolf'e
omp!eled
hurt a l Ranter""- tran;ICe,o Van
Ird ,avemem
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flof2anr; Ise,
n
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budget so 1p as
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2014
nuon, vineµ/
So", Addmdtm
Neghbrobend, 11.0.
4/2014 all
Mointenonce Division
corralled cbemiclf Interact, in areas .1 the (olfowfng street: Sky (annually traa ri dfi,or vv y loll
Replaced vra ddided /n4ssto, learomgon RuMdeux Valage entrymenumems on Mission at
crestnwro and Mnslon at Rimrvlew
Cleaned 836 catch basins ending in 28 tonsof n Afoul removed from Slant Drain system, wmi
hate per MS4 repndfement
Removed 30 dead or diseased trees do, to safety after recommendation tied, Contracted City
afbcvist
Conducted And trimintnfi l6Rdn City totaling 179 ties trial untivi raring in Maintenance
genes 2 and 3
Coordinated well Blverslde County Animi Control to or animal carcasses (ROats) from Beech
n.oltIc COIN, atd E01hwestof Beach
eoordiwted, 40, Banner ArAle, I(aNerz for large Metal dump removal front Hall Avenue, WaRace,
Canal Silver., Avalon Street, Sierra Avenue, Aeacb Sb<e,, and Steve E reer
Coordinated with AM to Inc., abandoned 5th lead al lle bonne fluor Writ west of Beach
C:anrdiolded 11.11, 86D to remove abandoned Mode Imo Wallace Amet at (fall Avenue
° Coardlnatad with RC 50mr emoveabandmad vehicle Front Pyirte al Stale Reate ED
Coordinated wdh Rivoside County Landscape and Lighting Alabtenanee District to reptxre voids in
v lardo to nleoce a long Limonite Avenue
ff"ed.d six damuged/ malfunnientngitree Latin poles to Souther. CallA, AIt fo..then,
All repairs were loolot ed.
Imtauee 7 dmirvlge Ades and 120 IF of pile rn, 56th rod Fagan to Ancen nuisance wamr teen,
do'.1111 AC rnadway to PCC au.bnnd goon
Installed and recoiled 20IF of carolled guardad, three Posts and two end pieces
Repainted 19,811 LE o( .ad.,,taping
Repainted 2,2691 r of red curb
Repainted 329 areas of fe Ilion, And turn aromas
Ieludied 214 1,11,10 pavement mangers
Complevel 4,98) IF of fight of v,ay treating by removing heeds, Onall and call, ar,e neon
Repaired and replaced 42 Ads, and 184 signs
Cloned 190 IF of gutter by renurving mud and other debas
Trimnmd A Ours obstain8 sitnage or Ardo,nan sath,c,
reed x,713 IF Of po,holee in roadway
On 10 /1 responde0lo call out from sheriff', Degadmem on Gaulle Hill a F1Aey due to car
bumper blocking rnadway. Removed bumpers, secure foal and arroved barrel wAh animal parrs,
'A.",. arrivi., ` -Word Cwrsuttant 5100,000 flay"itternove.,vii a ad tiled,
turdaRli innadon
m.
on, to eAl mot due to folatp nothenl on Lmodo, at l 1S, G0SM reaawa yes
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(\
retoeited by 5hertfs Depanmenl.
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mnool avd calicd in Saturn n C11idelda Edo. for repaln.
2
° Oil 10/13 nespooded to rollout, Inning traffic sig Missal trekaymd M'ssionat Felt
icluil . Rollo taFinaF i 1 a AM, And C, , far repah,
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14
Y_. :�I lief O'
City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
Ken Rukavina, PE, QSD
City Engineer
Education / Registration / Certification
Bachelor of Science, Civil Engineering
Bachelor of Science, Meteorology
Registered Civil Engineer, CA #42866
California Qualified SWPPP Developer (QSD) #01047
✓ City Engineer, 6 Southern California Cities
✓ Supervising Engineer, County of Los Angeles
Department of Public Works
Ken brings unique perspective, vision, and value to both large and small -scale municipal projects. Due to
his many years of city engineering experience, he understands the issues local public officials face on a
daily basis along with the insight to see all sides of complex coordination challenges with utility
companies, neighboring cities, transportation agencies, Caltrans, railroads, property owners and others.
Ken's project experience spans the gamut of the following types of projects:
Street Reconstruction
Street Widening
Intersection Capacity Enhancement
Overlay and Slurry Seal
Landscape Improvements
Medians
Storm Drains
Entrance Signs
x Right -of -Way Acquisitions
Water Quality BMPs
Storm Drain & Sewer Master Plans
Park Improvements
Sewers and Waterlines
- Traffic Signals
City Engineering, City of Rosemead, CA. Deputy City Engineer and City Engineer/ Director of Public
Works for 17 years responsible for running the day to day operations and decision making of the City's
engineering and public works department as well as implementing an annual capital improvement
program, ranging between $5 million and $10 million. Primary tasks included project
planning /management; public relations for City's public works projects; preparation of Council staff
reports, resolutions, ordinances and report writing; liaison with traffic engineer and traffic commission;
capital improvement program budgets preparation; oversight of preparation of plans, specifications, and
estimates; construction observation /administration; oversight and management the City's maintenance
contracts (road, traffic signals, signing and striping); funding application preparation, processing, and
invoicing; development review and subdivision (tentative and final map) processing; plan checking; and
water quality management.
City Engineering, Cities of Lakewood, Rolling Hills Estates, Bellflower, Temple City, and Lawndale, CA.
City Engineer responsible for running the day to day operations and decision making of the City's
engineering and public works department as well as implementing an annual CIP program.
Engineering and Plan Review, County of Los Angeles Department of Public Works, CA. Supervising
Engineer responsible for directing the activities of drainage and grading plan checkers in the Land
Development Division. In Road Maintenance District 1, supervised engineering personnel responsible
for the development of plans and specifications for various County street projects. Performed contract
administration for the County's flood control facilities while assigned to the Construction Division, and
prepared hydrology and drainage studies during his tenure in the Hydraulics Division.
is NEINMR
R
City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
Federal /State Funding Administration, Various Agencies, Southern California. Provided oversight and
assistance to numerous cities at various stages of the federal /state- funded process as follows: Call for
Projects applications, FTIP Programming, Field Review, Preliminary Environmental Study (PES), Request
for Authorization to Proceed with Construction, Award Submittal, Labor Compliance, Progress Invoicing,
and Final Report of Expenditures. The various federal and state funding programs have included STP,
SR2S, ARRA, HBP (HBRR), and HSIP (HES).
La Pata Avenue Gap Closure and Camino Del Rio Extension, County of Orange, CA. Project Manager for
the preparation of PS &E and right -of -way documents. This 3.7 mile, $72 million roadway project bisects
the Prima Deshecha Landfill and will eliminate an existing gap in the Orange County arterial highway
system, with a connection between Ortega Highway and the City of San Clemente. The project includes
the widening and rehabilitation of the existing roadway and new roadway through mountainous terrain,
construction of landscaped medians, multiple water quality basins, nearly 10 million yards of earth
moving, four grade separations, relocation of SDG &E transmission towers, and environmental mitigation
measures.
Palos Verdes Drive West - Soldier Pile Wall, City of Palos Verdes Estates, CA. Project Manager for the
repair of Palos Verdes Drive West and design of a 300 foot soldier pile caisson wall to protect the road
from an active landslide. Provided oversight for research and review of existing utilities, preparing the
site plan, civil plans, cost estimate, and specifications. Construction Manager overseeing construction
observation and administration services, as well as managing the geotechnical subconsultant who
provided specialty inspection and test services. Monitored preparation of daily logs of construction
activities, met with the contractor to resolve issues, worked closely with City staff to help keep the
project on schedule, and supported the Caltrans audit performed for the expenditure of ARRA funds.
Garvey Avenue Bridge, City of Rosemead, CA. As City Engineer, responsible for replacing the Garvey
< �-- ����r�+ esa�tidge�veri= Rf��Ht�tt�toxC�hatttfie9Wtlf�fi�it�* iolvitMe' �eMsitv�eobr�diiititiojv�rit #i°�fecleral;�'t�t�;�rnz3 ^�' ��r� „� „ °�,
local agencies. The new $11 million bridge is 420 feet long and 100 feet wide, with only three piers in
the channel. As the City desired a signature bridge to serve as a gateway to the community, historic
features of the old bridge were recreated and decorative lighting and monuments were incorporated
into the design. The bridge serves as an entrance statement into the City. Worked closely with Caltrans
to obtain federal funding and environmental clearance, and with the U.S. Army Corps of Engineers and
Los Angeles County Department of Public Works to obtain approval of the hydraulic analysis and
civil /structural plans as a prerequisite for obtaining the necessary encroachment permits from each
agency. Provided oversight of the construction management team.
Engineering Services for the Rosedale Master Planned Community Project, City of Azusa, CA.
Principal -in- Charge and provided a range of city engineering services specific to the Rosedale project, a
master planned community of 1,200 new homes to be developed on the former Monrovia Nursery site.
Oriented around an active village core and recreation center, Rosedale included a series of
neighborhoods with parks, a new K -8 school, fire station, Metrolink Gold Line Station, and 200 acres of
permanently preserved natural hillsides. Engineering services provided included subdivision map
checking, public improvement plan review, coordination of consultant activities, other agencies and
utility services, preparation of staff reports, and attendance at City Council and Commission meetings.
IG =
i
City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
Steve Loriso, PE, QSD
Project Manager ✓ 17+ Years Municipal Engineering and construction
Management
Education / Registration / Certification ✓ Project /Construction Management of Diverse
Bachelor of Science, Civil Engineering Infrastructure Projects
Registered Civil Engineer, CA #64701
Qualified SWPPP Developer (QSD), CA# 00503
Steve has nearly 20 years of design, CIP program management, design management, plan review,
NPDES /water quality compliance, and construction management experience of municipal public
improvement projects, including roads, drainage, water, sewer, traffic, grading, and parking lots. He has
served 20+ cities, including Pomona, Corona, Norco, Monrovia, Walnut, San Gabriel, Claremont, Chino,
and Indio. Steve has managed the implementation of the Municipal Separate Storm Sewer System
(MS4) Permit for various municipalities; performed review of compliance documents for private and
public developments, and acted as the owner's representative.
Municipal Engineering, City of Walnut, CA. Deputy City Engineer responsible for preparing City's Capital
Improvement budget, overseeing the design and construction of all capital projects, plan checking of
land development projects, and assessment engineering.
Program Management, City of Pomona, CA. Contract Program Manager for City's Utility Services
Department responsible for the design and construction of various sewer and water projects. Handled
project analysis, RFP preparation /evaluation, project coordination, and City Council award and
advertisement of bid packages.
South Campus Drive Improvement, City of Pomona, CA. Project Manager for $2.5 million street
reconstruction project (Temple Avenue to Ridgeway Street). The existing roadway pavement, consisting
of nearly 10 acres of asphalt surface, was originally designed for low traffic volumes, but had
deteriorated due to the expanding adjacent California State University, Pomona which generated high
traffic volumes. Project was rehabilitated using a Full Depth Reclamation pavement strategy.
Recycled Water Pipeline, Inland Empire Utilities Agency /City of Chino, CA. Project Manager for "jack
and bore' design of 250 L.F. of 30 inch diameter ductile iron pipe under heavily travelled Euclid Avenue.
Valley Boulevard Street Rehabilitation, City of Walnut, CA. Project Manager for design, construction
management, contract administration, and labor compliance of one mile of road reconstruction and
widening, including removal and replacement of existing asphalt concrete pavement, construction of
center median, curb, gutter, sidewalk, bus turnouts, and traffic signal improvements. Project required
extensive coordination between the Cities of Walnut and Industry, and the County of Los Angeles.
Public Works Maintenance Facility, City of San Gabriel, CA. Program Manager for development and
construction of a new $7.1 million Public Works Maintenance Facility to accommodate the Police
Department's expansion. The project was separated into two phases of construction - rough grading of
an existing trash transfer facility and the final facility construction.
Varner Road Street Improvements, City of Indio, CA. Project Manager for street improvement and
widening involving the design and construction management of one mile of frontage road parallel to
Interstate 10 as well as drainage, signing and striping, and right -of -way acquisition.
VZJWJ _2
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City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
Jim Smith, PE
Special Projects Advisor
Education / Registration
Masters, Business Administration
Bachelor of Science, Civil Engineering
Registered Civil Engineer, CA #42977
✓ `Extensive On -Site Staff Augmentation Experience
✓ Public Works Director /City Engineer, 10 Southern
California Cities
For nearly 30 years Jim has served as Public Works Director /City Engineer for nearly 10 Southern
California cities. He has established design and construction standards for capital projects, reducing
overall public construction costs 20 %; analyzed and implemented municipal information management
systems; guided the preparation of grant applications for capital projects, realizing subsequent revenues
in excess of $3 million per year from external sources; administered multi -year Capital Improvement
Programs, completing municipal improvements for large projects totaling in excess of $800 million;
planned and organized special ballot elections, generating annual revenues for parks, landscaping,
police services, street lighting, and other infrastructure; and negotiated engineering and real property
contracts for agencies.
Jim is recognized for his "big- picture" approach to maximize alternative financing (e.g., bonds, grants,
development impact fees, special districts, etc.) that fund capital projects to enhance the quality of life,
public safety, mobility, and recreation. He conceptualizes projects that can be leveraged beyond filling
basic operations and maintenance needs to generate greater value to constituents.
Contract City Engineer /Public Works Director, City of Jurupa Valley, CA. City Engineer /Public Works
Director responsible for CIP project administration; the overview and approval for transportation, land
development, and maintenance activities, interfacing with state, federal, and County agencies for
��. �« p�ajaJaPr�uaJstatrfA�uraeaats�nccaca�raeagre2tnaerrt5,•°> alaelssp` eeiaJ4di�tniet�fOt 'tr�afiio+'w$�^�
administration (e.g., CFDs, LLMDS, etc.).
Contract City Engineer /Public Works Director, City of Placentia, CA. City Engineer /Public Works
Director responsible for CIP project administration, permit counter support, and multi- agency and
stakeholder coordination. Oversaw $6.5 million in street rehabilitation improvements citywide through
gas tax funding.
Public Works Director, City of San Bernardino, CA. Interim Public Works Director responsible for CIP
project administration and multi- agency and stakeholder coordination. A primary focus was to identify
cost - saving opportunities. Saved $2 million /year by diverting the hauling of waste to regional landfills.
This was accomplished by establishing agreements with waste management companies to haul waste to
local material re -use facilities. Money was saved by shorter haul trips, recycling of some material, and
avoidance of landfill fees.
is MINE
City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
City Engineer /Public Works Director, City of Indio, CA. City Engineer /Public Works Director responsible
for CIP project administration, permit counter support, and multi- agency and stakeholder coordination.
Was at City for five years during period of $3 billion economic growth and doubling of population.
Coordinated preparation of $500 million Development Impact Fee, oversaw construction of community
buildings (e.g., city hall, teen center, community center). Increased water tank storage from 6 to 70
million gallons. Oversaw citywide street rehabilitation and improvements to Highway 111, involving
drainage facilities, roadway widening, and congestion relief elements. Secured $10 million in grant
funding through RCTC, ISTEA, and CVAG sources /programs. Also, oversaw the design and construction
of the 1 -10 /Jefferson Street Interchange.
City Engineer /Public Works Director, City of Yorba Linda, CA. City Engineer /Public Works Director
responsible for CIP project administration, land development, and multi- agency and stakeholder
coordination. Oversaw construction of $25 million Black Gold Golf Club and adjacent 2,100 unit
development. Golf course generates $2 million annually in net income to General Fund. Also, secured
$27 million in regional funding sources to construct four -mile long Imperial Highway project.
City Engineer, City of Garden Grove, CA. City Engineer responsible for CIP project administration, land
development, and multi- agency and stakeholder coordination. Expansion of Disney facilities brought
extensive development street improvements to area, including construction of 10,000 hotel rooms and
Harbor Boulevard Corridor and Beautification Enhancement. Secured $10 million to fund these
streetscape enhancements. Sat on Orange County Flood Control Advisory Committee and obtained $8
million in grant funding to widen and improve the Bolsa Chica Channel, thereby eliminating flooding in
the immediate area. Sat on the State Route 22 Advisory Committee tasked with recommendations to
widen the freeway, interchange improvements, and addition of auxiliary lanes. Was instrumental in
shepherding these improvements while avoiding the elimination of revenue producing properties, such
as the Auto Mall, adjacent to SR 22.
Contract City Engineer /Public Works Director, City of Norwalk, CA. City Engineer /Public Works Director
responsible for CIP project administration, permit counter support, and multi- agency and stakeholder
coordination. Focused on coordinating City's interests associated with the 1 -5 widening and proposed
high -speed train to Anaheim. Attended Caltrans and MTA meetings to coordinatel -5 widening project
approvals.
Contract City Engineer /Public Works Director, City of Calimesa, CA. City Engineer /Public Works Director
responsible for CIP project administration, land development, permit counter support, and multi- agency
and stakeholder coordination. Coordinated permitting and approvals for large development projects
north of 1 -10 homes and associated infrastructure tied to City facilities.
Municipal Management / Engineering, City of Moreno Valley, CA. Deputy City Engineer /Deputy Public
Works Director /Capital Projects Manager responsible for managing all facets of $95 million, 5 -year CIP
program. Formed and administered special districts. Hired and managed various consultants to
successfully deliver the CIP program.
Land Development, Southern California. Managed design and construction of master planned
communities for Landmark, a large developer of mixed -use, master planned communities and golf
course, such as Moreno Valley Ranch, PGA West, and Oak Valley.
19 �
City of Lake Elsinore
Professional Engineering Staffing for Delivery of Capital Improvement Projects
Fee Schedule
The following proposed fee schedule reflects proposed staffing hours payable on an hourly basis which
will be billed monthly to the City up to but not exceeding $30,000.
Personnel Classification Hourly Rate
City Engineer $165
Project Manager $160
Special Projects Advisor $ 170
Subject to written direction by the City Manager, HR Green also proposes to conduct project
construction management and inspection services for projects assigned at a fee of 10 percent of the
total construction project cost. This action is subject to approval of the City of Lake Elsinore Mayor and
City Council
20
HRGreen.com
Phone 714.287.2275
Email gwentz @hrgreen.com
1100 Town & Country Road, Suite 1025
Orange, CA 92868