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Home My WebLink About05-26-2009 SS Page 1 of 11 CITY OF LAKE ELSINORE JOINT CITY COUNCIL / REDEVELOPMENT AGENCY STUDY SESSION - AGENDA REVIEW MINUTES May 26th, 2009 CITY COUNCIL CALL TO ORDER - 4:00 PM Mayor Magee called the regular meeting of the Lake Elsinore Joint City Council / Redevelopment Agency Agenda Review Study Session to order at 4:00 p.m. on ! Tuesday, May 26 , 2009 in the Cultural Center, located at 183 N. Main Street, ! Lake Elsinore, CA 92530. PRESENT: Mayor Magee, Mayor Pro Tern Melendez, Councilmember Bhutta, Councilmember Hickman. ABSENT: Councilmember Buckley. Also present: City Manager Brady, Deputy City Attorney Mann, and City Clerk Thomsen. Staff members present included Acting Administrative Services Director Riley, Acting Community Development Director Weiner, Public Works Director / City Engineer Seumalo, Director of Lake and Aquatics Kilroy, Parks and Recreation Director Gonzales, Police Chief Cleary, Fire Chief Hendershot, and Information / Communications Manager Dennis. PRESENTATIONS / CEREMONIALS Mothers Against Drunk Drivers Mayor Magee confirmed with the City Clerk Police Chief Cleary would be presenting the award. CONSENT CALENDAR I (2) Approval of City Council Minutes I I Lake Elsinore City Council Agenda Joint Study Session for Agenda Review Meeting of May 26 , 2009 Page 2 of 11 Recommendation: Approve the following minute(s): (a) Joint Study Session - Agenda Review City Council / Redevelopment Agency - April 28, 2009 Mayor Magee stated on Page 5 of 12, at the bottom, a spelling correction needed to be made for Public Speaker John Treece. City Clerk Thomsen noted the correction. (3) Warrant List Dated May 14, 2009 I' Recommendation: Authorize payment of Warrant List dated May 14, 2009. Councilmember Hickman questioned several warrants: No. 99558 LLMD Consultant Dennis Anderson No. 99600 Red Minute Book Covers for the City Clerk Councilmember Bhutta questioned who attended a Grant Writing Seminar: r No. 99638 USA Grant Writing, Justin Carlson, Planner (4) Investment Report -April 2009 NO COMMENTS OR QUESTIONS Recommendation: Receive and file. (5) 1-15 / Railroad Canyon Road and 1-15 / SR-74 Interchange Update Recommendation: Receive and file the report. Mayor Magee had some questions regarding the project. He questioned if in the interim during construction, if pylons could be placed at SR 74, Dexter Avenue and Kinnard so the businesses could be easily accessible. He also questioned the south side of the concrete curb where there was an exposed gutter during the day for 7 months, and asked how long this would continue, if any penalties were being assessed. Public Works Director / City Engineer Seumalo stated Caltrans was involved with much of the work, and they had been taking credit days due to rain, etc. Mr. Seumalo also noted a driver could make a left turn into the shopping center. Lake Elsinore City Council Agenda Joint Study Session for Agenda Review Meeting of May 26 , 2009 Page 3 of 11 Councilmember Hickman questioned when Dexter Avenue would be complete. He also asked since there is already asphalt under the bridge, if that lane could be added to ease the congestion. Mr. Seumalo responded the work should be done the first week of June, 2009, and noted the roadway under the bridge had been restriped to shift the lanes that are in use. Mayor Pro Tenn Melendez asked if the signals could be synchronized. Mr. Seumalo responded currently the signals are set at a fixed time, switching them at this point could be evaluated for the future. Councilmember Bhutta asked if there was a controversy with Caltrans over a patch of Dexter Avenue, to which Mr. Seumalo responded he was I not aware of anything, but were taking care of all of the street. (6) Authorization for the City Manager to enter into Contract with RGP for the Preparation of an Environmental Impact Report for the Lake Elsinore Business Park Project (Industrial Design Review No. 2005-04) ~I Recommendation: Authorize the City Manager to enter into a contract with RGP for an amount estimated at $80,000. Councilmember Bhutta asked if the applicant was present (they were not) and questioned if they had done other work in Lake Elsinore. City Manager Brady stated they had not. Mayor Magee stated he is pleased to have the improvements made at the Business Park. (7) Professional Services Agreement - Clean Harbors Environmental Services Inc. Recommendation: Authorize the City Manager to enter into a contract with Clean Harbors Environmental Services, Inc. Mayor Pro Tern Melendez asked if this was hazardous waste and if we could do this work ourselves rather than to contract out. Mr. Seumalo responded no, training would have to be provided. Councilmember Bhutta questioned if the cost is based upon historical data. Mr. Seumalo stated there is not a set cost monthly, it is dependent upon what is found within the City that people dump. Lake Elsinore City Council Agenda Joint Study Session for Agenda Review Meeting of May 26 , 2009 Page 4 of 11 1 Mayor Magee noted sometimes there are 55 gallon drums full of anything, sometimes tires, it is a hit and miss. He stated unfortunately, we have no control of the expense; the County is shifting these costs to the cities where the waste and debris is found. (8) Agreement between the City of Lake Elsinore and Riverside County Flood Control and Water Conservation District for Construction and Maintenance of Sedco Line-E Recommendation: Authorize the Mayor to execute the agreement with Riverside County Flood Control and Water Conservation District identifying RCFCWCD as having ownership and maintenance responsibility of the facility. f Mayor Magee asked about Page 3 of the Exhibit and the future of SEDCO. The Mayor noted the Exhibit clarifies the location. Public Works Director / City Engineer Seumalo stated the Exhibit came from the County with the Agreement and noted this item was a clean-up item, the channel is already built. Mr. Seumalo noted he would check with the County Flood I j Control. I (9) Purchase Prefabricated Restroom - Machado Park Recommendation: (1) Authorize the Parks and Recreation Department to "Piggy-Back" on the California Multiple Award Schedule (CMAS) Contract 4-06-56-0019A to purchase a prefabricated restroom for Machado Park from CXT Precast Products Inc. (2) Authorize the City Manager to process a purchase order to CXT Precast Products Inc. in the amount of $96,388.75. Mayor Magee stated he was impressed with this item, the product looked good and it was 80% less. He congratulated Mr. Gonzales for a job well done. (10) Energy Efficient Lighting Installation - City Facilities Recommendation: Lake Elsinore City Council Agenda Joint Study Session for A enda Review Meeting of May 26 , 2009 Page 5 of 11 (1) Authorize the City Manager to process a Purchase Order in the amount of $52,587.00 for the purchase of energy efficient lighting from NovaTech Energy Services Group, Inc. (2) Authorize the City Manager to bypass the bid process in accordance to the City's purchase procedures for purchases greater than fifteen thousand dollars. Councilmember Bhutta thanked staff for saving money and questioned if staff had looked at other companies. Parks and Recreation Director Gonzales responded stating he had, and found this company to be significantly less, (80%). Mayor Pro Tem Melendez confirmed with Mr. Gonzales he had received only 2 responses, but he stated he received detailed information, including a tape. The Mayor Pro Tern stated it would be great to receive a rebate from Southern California Edison and asked how long the project would take. Mr. Gonzales responded the project would take approximately a six week duration. PUBLIC HEARING(S) (11) Disposition and Development Agreement with Pottery Court Housing Associates, L.P. and Acceptance of 33433 Summary Report Recommendation: Approve Resolution No. 2009-, Resolution of the City Council of the City of Lake Elsinore, California, Approving the Sale of Real Property by the Redevelopment Agency of the City of Lake Elsinore Pursuant to that Certain Disposition and Development Agreement by and between the Redevelopment Agency of the City of Lake Elsinore and Pottery Court Housing Associates, L.P. Mayor Magee noted he will defer this item to the Joint Public Hearing to be held with the Redevelopment Agency. APPEAL(S) None. BUSINESS ITEM(S) F1 (12) Amendment To CALPERS Contract NO COMMENTS OR QUESTIONS RECOMMENDATION: i Lake Elsinore City Council Agenda Joint Study Session for Agenda Review Meeting of May 26 , 2009 Page 6 of 11 (1) Adopt Resolution No. 2009- declaring its intention to approve an amendment to the contract between the board of I~ administration of the California Public Employee's Retirement System (CALPERS) and the City of Lake Elsinore regarding the change in benefits of the proposed contract. i (2) Approve the Board of Administration of the California Public Employee's Retirement System (CALPERS) documents: • Certification of Compliance with Government Code Section 7507 i • Certification of Governing Body's Action • Certification of Compliance with Government Code j Section 20903 I (13) Agency Acquisition of City Real Property for Pottery Court Affordable Housing Project Recommendation: i (1) Approve Resolution No. 2009- Resolution of the City Council of the City of Lake Elsinore, California, Approving the Sale of Certain Real Property to the Redevelopment Agency of the City of Lake Elsinore. (2) Authorize the Mayor to execute the final form of the Grant Deed on behalf of the City of Lake Elsinore. (3) Authorize the City Manager to execute any other ancillary documents necessary to effectuate the transfer of the City-owned Real Property to the Agency. Mayor Magee questioned the City Attorney if he should defer this item until the Redevelopment Agency is in session, to which City Attorney Mann responded no, it was not necessary. (14) Resolution Declaring Severe Fiscal Hardship NO COMMENTS OR QUESTIONS I 4 Recommendation: Adopt the attached resolution finding a severe fiscal hardship will exist if additional local property tax funds are seized and additional unfunded mandates are adopted by the state of California. i (15) Support of SmartTown Loyalty Purchasing Program } I I f Lake Elsinore City Council Agenda Joint Study Session for Agenda Review Meeting of May 26 , 2009 Page 7 of 11 Fill Recommendation: Support the establishment of a SmartTown Loyalty purchasing program in Lake Elsinore with support and participation from the Lake Elsinore Valley Chamber of Commerce. Mayor Magee informed Councilmember Bhutta when this item was up he i would turn the presentation over to her. w Councilmember Bhutta stated Alliance Corporation, Inc. had a 10 to 15 minute presentation to give regarding the program. I Councilmember Hickman questioned if it would cost any money to purchase the SmartCard. I Councilmember Bhutta responded no, however they are still trying to find a sponsor to cover the start up expense of producing the cards. (16) Second Reading - Ordinance of the City Council of the City of Lake Elsinore changing the Zoning Designation of Assessor Parcel Numbers 389-030-014. 015. 016, 017 and 018 from R-1 Single Family Residential to C-1 Neighborhood Commercial District under the Zoning Ordinance j NO COMMENTS OR QUESTIONS i Recommendation: Waive further reading and adopt the attached Ordinance Entitled: Ordinance of the City Council of the City of Lake Elsinore Approving Zone Change No. 2008-02 Changing the Zoning Designation of Assessor Parcel Numbers 389-030-014, 015, 016, 017 and 018 from R-1 Single Family Residential to C-1 Neighborhood Commercial District Under the Zoning Ordinance. REDEVELOPMENT AGENCY CONSENT CALENDAR (2) Approval of Redevelopment Agency Minutes NO COMMENTS OR QUESTIONS I Lake Elsinore City Council Agenda Joint Study Session for Agenda Review Meeting of May 26 , 2009 Page 8 of 11 r Recommendation: Approve the following minute(s): (a) Regular meeting of the Redevelopment Agency - April 28, 2009 (3) Warrant List Dated May 14, 2009 NO COMMENTS OR QUESTIONS Recommendation: Authorize payment of Warrant List dated May 14, 2009. (4) Investment Report - April 2009 j NO COMMENTS OR QUESTIONS i Recommendation: Receive and file. PUBLIC HEARING(S) (5) Disposition and Development Agreement with Pottery Court Housing Associates. L.P. and Acceptance of 33433 Summary Report I I Recommendation: Approve Resolution No. 2009-, Resolution of the Redevelopment Agency of the City of Lake Elsinore Approving that Certain Disposition and Development Agreement by and between the Redevelopment Agency of the City of Lake Elsinore and Pottery Court Housing Associates, L.P. Redevelopment Manager McCarty gave a detailed presentation of the ! Pottery Court project including the plans, property, and financing. He stated in 2008 the Agency Board selected BRIDGE Housing Corporation (BRIDGE) as an affordable housing partner. He gave a brief history of the project stating now the Pottery Court is an affordable housing site of 4.3 acres. Originally it was anticipated 88 units could be built, but with the acquisition of additional land the project can now offer 111 units. Manager McCarty further stated the current estimate is $3,275,642.57 and the Agency will provide "seller financing" for the Purchase Price and provide funds for predevelopment and project costs. Total Agency financing is $4,061,000. He went on to state in 2008 the Agency committed up to $4,039,000 from available funds from the Agency's Low and Moderate Income Housing Funds with the intent to build 90 units. The Agency now requires $22,000 additional authorization from funds in the Agency's Low ! r and Moderate Income Housing Fund. I Lake Elsinore City Council Agenda Joint Study Session for Agenda Review Meeting of May 26 , 2009 i Page 9 of 11 i Councilmember Hickman questioned when the ground breaking would be. Betsy Wilson form BRIDGE responded stating construction would start in 2010. 1 BUSINESS ITEM(S) (6) Agency Acquisition of City Real Property for Pottery Court Affordable Housing Proiect Recommendation: j (1) Approve Resolution No. 2009- Resolution of the Redevelopment Agency of the City of Lake Elsinore, California, Approving the Acquisition of Certain Real Property from the City of Lake Elsinore, California. (2) Authorize the Executive Director to execute the Certificate of Acceptance any other ancillary documents necessary to effectuate the transfer of the City-owned Real Property to the Agency. ~I Chairman Buckley stated the property is tax deferred property; the owner went into bankruptcy and then passed away. Regarding the property on the corner, Manager McCarty stated the address, which was on file is no longer on file, and the land owner cannot be found. They may be able to pick up additional property too. I (7) Fiscal Year 2008-2009 Third Quarter Budget Report NO COMMENTS OR QUESTIONS Recommendation: Approve the revenue and expenditure budget adjustments proposed for Third-Quarter Fiscal Year 2008-2009. I 1 CLOSED SESSION City Attorney / Agency Council Mann gave an overview of each Closed Session item for the City Council and for the Redevelopment Agency. The meeting was then adjourned to Closed Session. tr Lake Elsinore City Council Agenda Joint Study Session for A ends Review Meeting of May 26 , 2009 Page 10 of 11 CITY COUNCIL (1A) CONFERENCE INVOLVING A JOINT POWERS AGENCY (SOUTHWEST COMMUNITIES FINANCING AUTHORITY) (GOV'T CODE SECTION 54956.96) Discussion will concern: Conference with real property negotiator: Property - APN 370-060-050 southeast of Corydon/west of Mission Trail Agency negotiator - Dean Dairies Negotiating parties - Animal Friends of the Valleys and Elsinore Valley Municipal Water District Under negotiation - Price/terms/Conditions of Payment Name of local agency representative on Joint Powers Agency Board: Councilman Thomas Buckley (1 B) CONFERENCE WITH LABOR NEGOTIATOR (Gov't Code Section 54957.6) City negotiator: City Manager Robert Brady Employee organization: Lake Elsinore Chapter of Laborer's International Union of North America, Local 777 (1C) CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section 54956.9: 1 potential case REDEVELOPMENT AGENCY (1) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8) Property: APN 374-072-028, 374-072-030, 374-072-032, 374-072-034, 374-072-036; 374-072-018, 374-072-020, 374-072-022; 374-071-003, 374-071-004, 374-071-005, 374-071-006, 374-071-007, 374-071-008, 374-071-009, 374-071-010, 374-071-011, 374-071-012, 374-071-013, 374-071-014, 374-071-027, 374-071-027; 374-072-026 Agency Negotiator: Executive Director Brady Negotiating parties: Lake Elsinore Redevelopment Agency and Pottery Court Housing Associates, LP Under negotiation: Price and terms of payment Lake Elsinore City Council Agenda Joint Study Session for A enda Review Meeting of May 26 , 2009 Page 11 of 11 ADJOURNMENT The City Council and the Redevelopment Agency adjourned to Closed Session meeting scheduled to be held at 5:00 p.m. The next scheduled Joint Study Session is scheduled to be held on Tuesday, June 9, 2009, at 4:00 p.m. to be held in the Cultural Center located at 183 N.. Main Street, Lake Elsinore, CA 92530. I Robert E. Magee M or City of Lake Elsino , California -homas B ey ~IWthairman City of Lake pore, California Attest: Debora Thomsen, CIVIC, Redevelopment Agency Secretary; City of Lake Elsinore, California I 1