HomeMy WebLinkAbout03-10-2015 City Council MinutesLAKE- ELSINORE.ORG
CITY OI' City of Lake Elsinore (951) 674 -3124 PHONE
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Meeting Minutes 92530
City Council
STEVE MANOS, MAYOR
BRIAN TISDALE, MAYOR PRO TEM
DARYL HICKMAN, COUNCIL MEMBER
ROBERT MAGEE, COUNCIL MEMBER
NATASHA JOHNSON, COUNCIL MEMBER
GRANT YATES, C17YMANAGER
Tuesday, March 10, 2015 7:00 PM Cultural Center
CALL TO ORDER 6:30 P.M.
Mayor Manos called the meeting to order at 6:30 p.m.
ROLL CALL
PRESENT: Council Member Hickman, Council Member Johnson, Council Member Magee,
Mayor Pro Tern Tisdale, and Mayor Manos
Also present: City Manager Yates, City Attorney Leibold, and City Clerk Bloom
CITY COUNCIL CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Gov't Code § 54956.8)
Property: APN #370 - 120 -045
Agency negotiator: City Manager Yates
Negotiating parties: City of Lake Elsinore and Richard Kane & Darlene Ryan
Under negotiation: Price and terms of payment
City Attorney Leibold announced that the City Council would be meeting in Closed Session to
conference with real property negotiators. The City Council recessed to Closed Session at
6:31 p.m.
PUBLIC COMMENTS - None
CALL TO ORDER - 7:00 P.M.
Mayor Manos reconved the meeting at 7:00 p.m.
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City Council Meeting Minutes March 10, 2015
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Manos.
ROLL CALL
PRESENT: Council Member Hickman, Council Member Johnson, Council Member Magee,
Mayor Pro Tern Tisdale, and Mayor Manos
Also present: City Manager Yates, City Attorney Leibold, City Clerk Bloom, Administrative
Services Director Simpson, Community Development Director Taylor, Public Works Director
Damasse, Community Services Director Skinner, Police Chief Hollingsworth, Fire Cheif Barr,
Deputy City Clerk Giron
CLOSED SESSION REPORT
City Attorney Leiboid announced that the City Council met in Closed Session regarding
Conference with Real Property Negotiators pursuant Government Code 54956.8, APN
#370- 120 -045, and that there was no reportable action taken.
PUBLIC COMMENTS — NON - AGENDIZED ITEMS —1 MINUTE
Ruth Atkins, stated that there was an issue with transients living in a stairwell located behind
the Cultural Center. She stated that the Public Works staff responded to the incident by
mounting a light, and fabricating and installing a door in the stairwell. Ms. Atkins commended
and thanked the Public Works staff for the work they performed to ensure the safety of the
historical museum.
Daryl Smith, Representative for the NWACP Lake Elsinore, thanked City Council for their
outstanding support with the celebration of Black History month on February 22nd. Mr. Smith
stated that they were represented by Mayor Pro Tern Tisdale and thanked him for his
correspondence. Mr. Smith presented Mayor Pro Tern Tisdale with a certificate of
appreciation.
PRESENTATIONS / CEREMONIALS
** Amphibious Bridge Presentation by the U.S. Marine Corp.
Community Services
Director Skinner introduced
Captain
Hicks of the
7th EBS Bridge
Company and stated
that staff has been working
with the
group.
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City Council Meeting Minutes March 10, 2015
Captain Hicks provided an overview of the Lake Elsinore Bridging Operation to Council. He
explained that the Bridge Company will conduct a Marine Corps Combat Readiness
Evaluation in the City of Lake Elsinore. Captain Hicks stated the exercise will take place
March 23 - 27. He explained the logistics of the operation and equipment that they will use
during the operation. Captain Hicks also provided an overview the operation timeline and
stated that they have been in contact with public safety agencies to ensure public safety.
Council Member Magee asked if the levy access will be closed off to pedestrians during the
week of March 23rd? Captain Hicks responded in the affirmative. Council Member Magee
asked if there will an alternative route designated for jogger and dog walkers. Community
Services Director Skinner responded that there will be another entrance to the south side of
the levy for pedestrian access, as well as signage to keep the public informed.
CONSENT CALENDAR
1)
ID# 14476
Approval
of
of Minutes
Attachments:
CC
Minute
Report
CC 2 -24 -2015 Minutes
It is recommended that the Council approve Minutes as submitted.
2) ID# 14-477 Warrant List dated February 26, 2015
Attachments: City Staff Report 3 -10 -15
Warrant Summary City 02 26 15
Warrant List City 02 26 15
It Is recommended thatthe City Council of the City of Lake Elsinore receive and
file the Warrant List dated on February 26, 2015.
4) ID# 14-479
Notice
of
Completion
of
Traffic
Signal
Improvements
at
Canyon
Hills
Road
I Sage
Lane Project
No.
4368
Attachments: Notice of Completion Traffic Signal at Canyon Hills Rd -Sage Lane
Signed Copy NOC Traffic Signal
1.) Accept the improvements into the City Maintained System;
2.) Authorize staff to file the Notice of Completion with the County Recorder; and
3.) Authorize staff to release contract retention monies 35 days after filing the
Notice of Completion.
5) ID# 14.480 Award Agreement for Public Works Construction for Electric
Vehicle Charging Stations, Project No. Z20001
Attachments: Notice to Award Electric Vehicle Charging Stations MB DB VD
Clean Fuel Connection Construction Services Agmt
CFC Proposal
1.) Award the Agreement for Public Works Construction for the Electric Vehicle
Charging Stations Project to Clean Fuel Connection, Inc., in the amount of
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City Council Meeting Minutes March 10, 2015
$123,901; Approve a total construction budget of $142,486, which includes an
approximate 15% construction contingency of $18,585; Authorize the City
Manager to execute contract amendments not to exceed the construction
contingency of $18,585;
2.) City Council approve the Agreementfor Public Works Construction In
substantially the form and authorize the City Manager to execute the Agreement
in such final form as approved by the City Attorney; and
3.) Authorize the Public Works Director to record the Notice of Completion once
he determines the work is complete, accepts the improvements into the City's
maintained system, and releases the retention to Clean Fuel Connection, Inc., if
no claims are filed against the project.
7) ID# 14.482 Award the Agreement for Public Works Construction for the ADA
Sidewalk Senior Center Project No. 4424
Attachments: Notice to Award F) 2014 -2015 ADA Sidewalk Senior Center
Sidewalk Protect VD Comments 022615
Attachment - Construction Services Agmt ADA Senior Center
Sidewalk
Exhibit A - Bidder's Proposal
Attachment - Sr Center ADA Imp - Vicinity Mao
1.) Award the Construction Contract for the ADA Sidewalk Senior Center
Sidewalk Project to Southwest Construction Co. Inc., in the amount of $111,420;
Allocate a total construction budget of $139,275 (includes an approximate 25%
construction contingency of $27,855);
2.) Authorize the City Manager to execute the contract with Southwest
Construction Co., Inc., in the amount of $111,420,and authorize the City Manager
to execute contract amendments not to exceed $139,275;
3.) City Council approve the Agreement for Public Works Construction in
substantially the form and authorize the City Manager to execute the Agreement
in such final form as approved by the City Attorney; and
4.) Authorize the Public Works Director to record the Notice of Completion once
he determines the work is complete, accepts the Improvements into the City's
maintained system, and releases the retention to Southwest Construction Co.
Inc., if no claims are filed against the project.
Mayor Maros
pulled Agenda Item No.
6 and Council Member Johnson pulled
Agenda Item
No. 3 from the
Consent Calendar.
Motion by Mayor Pro Tem Tisdale, second by Council Member Johnson, to approve the
Consent Calendar less Agenda Item Nos. 3 and 6, passed by unanimous vote as follows:
AYES Mayor Pro Tem Tisdale, Council Member Johnson, Council Member Hickman,
Council Member Magee, and Mayor Manos
NOES None
ABSENT: None
ABSTAIN: None
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City Council Meeting Minutes March 10, 201$
PULLED CONSENT CALENDAR ITEM(S)
3) ID# 14478 Notice of Completion - McVicker Doc] Park Fencing Project No.
Z40000
Attachments: McVicker Dog Park Staff Report Notice of Completion
NOC
1.) Accept the improvements Into the City maintained system;
2.) Direct staff to file the Notice of Completion with the County Recorder's Office;
and
3.) Direct staff to release any remaining retention funds 35 days after filing of the
Notice of Completion.
Council Member Johnson stated that there was a need for a dog park at McVicker park and
staff was able to create a dog park where one was not intended. Council Member Johnson
thanked Community Services Director Skinner, Project Analyst McCarthy and Public Works
Director Damasse for their work.
Motion by Council Member Johnson, second by Council Member Hickman, to accept the
improvements into the City maintained system; direct staff to file the Notice of Completion
with the County Recorder's Office; and direct staff to release any remaining retention funds 35
days after filing of the Notice of Completion, passed by unanimous vote as follows:
AYES Council Member Johnson, Council Member Hickman, Council Member Magee,
Mayor Pro Tem Tisdale, and Mayor Manos
NOES None
ABSENT: None
ABSTAIN: None
6) ID# 14-481 Approval of a Cooperative Agreement with the County of Riverside
for the Grand Avenue Resurfacing Improvements CIP Project No.
Z10018
Attachments: Grand Avenue Resurfacing Improvements Staff Report
Grand Avenue Resurfacing Improvements Cooperative Agreement
Grand Avenue Resurfacing Location Mao
Grand Avenue Resurfacing Impv City Budget
Grand Avenue Resurfacing LE Alternative Bid
1.) Approve the Cooperative Agreement with the County of Riverside (County) as
to form; and
2.) Authorize TRIPP fund expenditures in an amount not to exceed $130,000 for
the City portion of the Grand Avenue Resurfacing Improvements, per the terms of
the Cooperative Agreement.
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City Council Meeting Minutes March 10, 2015
Public Works Director Damasse stated that this is a Joint Cooperative Project with the County
of Riverside, City of Wildomar, and City of Lake Elsinore for the repaving project of Grand
Avenue and several sections throughout the City's jurisdiction. Director Damasse introduced
Michael Mueting, Transportation Project Manager from Riverside County.
Michael Mueting, Transportation Project Manager from Riverside County, provided an
overview of the resurfacing improvements project on Grand Avenue. He explained the project
is 4.8 miles in length and that the road will be widened so that vehicles have the ability to
move out of the way when making a right turn. There are six (6) existing concrete dip
sections that will be repaired and bad segments will be replaced; special pavement will be
used as you approach the dips; and one new dip section will be added. Project Manager
Mueting stated that larger street name signs will be be installed at each intersection and
access ramps located at corners are going to be improved to comply with ADA standards.
The total project construction cost is $4.5 Million. The construction starts May and will take
approximately 12 weeks.' Project Manager Mueting informed Council that the City received a
reduced cost for the asphalt.
Council Member Hickman asked
for confirmation of the
City's
percentage
for the project of
$130,000. Public Works Director
Damasse responded
in the
affirmative.
Council Member Magee stated this project will have a seamless transition. He stated that
Grand Avenue has already had 12 Edison lights installed and a traffic signal installed at the
intersection of Brightman Avenue. Those improvement were for public safety and curb
appeal. Council Member Magee thanked Director Damasse and Transportation Project
Manager Mueting for their work.
Motion by Council Member Magee, seconded by Council Member Johnson, to approve the
Cooperative Agreement with the County of Riverside (County) as to form; and authorize
TRIPP fund expenditures in an amount not to exceed $130,000 for the City portion of the
Grand Avenue Resurfacing improvements, per the terms of the Cooperative Agreement,
passed by unanimous vote as follows:
AYES Council Member Magee, Council Member Johnson, Council Member Hickman,
Mayor Pro Tern Tisdale, and Mayor Manos
NOES None
ABSENT: None
ABSTAIN: None
City or Lake Elsinore Page 6
City Council Meeting Minutes March 10, 2015
PUBLIC HEARING(S)
8) ID# 14-483 Resolution of Necessity and Authorization to Commence Eminent
Domain Proceedings to Acquire Real Property Necessary for the
Expansion of Serenity Park
Attachments: CC Staff Report re Resolution of Necessity 031015 -1
Mao
Reso of Necessity 031015
Legal Description
- - 1.) Conduct a public hearing on the proposed Resolution of Necessity; and
2.) Adopt Resolution No. 2015.019 A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LAKE ELSINORE, CALIFORNIA, FINDING AND DETERMINING THE
PUBLIC INTEREST AND NECESSITY FOR ACQUIRING AND AUTHORIZING THE
CONDEMNATION OF CERTAIN REAL PROPERTY WITHIN THE CITY OF LAKE
ELSINORE.
Mayor Manos opened the Public Hearing at 7:33 p.m.
City Attorney Leibold provided an overview of staffs report and recommendation to Council.
Attorney Leibold explained proposed Resolution No. 2015 -019 of necessity and stated that
the City has engaged in negotiations to acquire a 2.6 acre parcel adjacent to Serenity park for
one year. A purchase and sales agreement has not yet been reached. Serenity park is
missing on site parking and restroom facilities and the acquisition of the proposed parcel
would enable the City to provide those improvements. The acquisition would also expand the
recreational opportunities to meet the existing and future population needs of the City.
Attorney Leibold stated that the City would continue to negotiate with the property owner; and
explained the next step in the acquisition process would be to request the City's adoption of a
resolution of necessity and the findings relating to the public interest and necessity in
acquiring the property. Attorney Leibold reviewed the findings set forth in staffs report and
proposed Resolution No. 2015 -019. Mayor Manos called for public comments. There being
no public comments Mayor Manes closed the Public Hearing at 7:35 p.m.
Motion by Mayor Pro Tern Tisdale, second by Council Member Magee, to adopt Resolution
No. 2015 -019 A RESOLUTION OF THE CITY COUNCIL OFF THE CITY OF LAKE
ELSINORE, CALIFORNIA, FINDING AND DETERMINING THE PUBLIC INTEREST AND
NECESSITY FOR ACQUIRING AND AUTHORIZING THE CONDEMNATION OF CERTAIN
REAL PROPERTY WITHIN THE CITY OF LAKE ELSINORE, passed by unanimous vote as
follows:
AYES Mayor Pro Tem Tisdale, Council Member Magee, Council Member Hickman,
Council Member Johnson, and Mayor Manos
NOES None
ABSENT: None
ABSTAIN: None
City or Lake Elsinore Page 7
City Council Meeting Minutes March 10, 2015
APPEAL(S) - None
BUSINESS ITEMS)
9) ID# 14 -484 La Laguna Resort and Boat Launch License Agreement
Attachments: Staff Report - LA LAGUNA RESORT AND BOAT LAUNCH
AGREEMENT MARCH 102015
City Council to authorize staff to begin cancellation procedures of the License
Agreementwith Pyramid Enterprise (Licensee) for Operation of the Campground,
Day Use and Boat Launch Concession at the Lake Elsinore Recreation Areas
described in the 2013 Agreement of operations with Pyramid Enterprises,
Section 17.-
Community Services Director Skinner provided an overview of the staff report and
recommendation to Council. Director Skinner introduced Joe Moore of Moore Campground
Consulting.
Mr. Moore provided an overview of the Feasibility Study and Recommendations Report of La
Laguna Resort. He explained the analysis process included historical research, interview
process, observations, industry standards, SWOT (Strength, Weakness, Opportunities and
Threats) analysis, industry research comparisons, and site visits of campgrounds. He pointed
out the resort's strengths are the lake, boat launch, 85 acre park, mature trees, and a lot of
fishing. He also stated that some of the weaknesses at the resort included no swimming in
the lake, utility infrastructure and structure issues, sewer services, 50 amp service, and
inadequate pathways, additional parking, landscaping and aesthetics. Mr. Moore reviewed
marketing opportunities identified at the campground resort that can generate revenue. There
are potential threats that include flooding and drought; water quality and safety, preconceived
perception of the lake and park; funding sources, and competition infringement. Mr. Moore
reviewed financial goals for the park to be self sustained and Operational Goals of the park.
Mr. Moore provided an overview of recommendations included master planning, phasing
sections of the park, staffing, and accomodations to create an ultimate lake destination.
Community Services Director Skinner stated the City appreciates Pyramid Enterprise for their
operation of the facilities for the past 10 years. He explained the next steps to move forward
are the cancellation policy, temporary operation and staffing of the campground facility, and a
marketing plan. Director Skinner stated that for the long -term goals the City needs to look at
a master plan of campground professionals. Community input meetings will be held at the
Cultural Center and at the campground site. Community Services Director Skinner stated that
he has been working on a pro forma with the Finance Department to present it to the
Economic Development Sub - Committee. The goal for the campground facility is to make it
cost neutral and an enterprise zone.
Kim Cousins, Chamber of Commerce Representative, stated the Chamber of Commerce is in
support of making the campground site the ultimate destination and looks forward to
participating in the development of future plans for that site.
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City Council Meeting Minutes March 10, 2015
Mayor Pro
Tem Tisdale asked
how
long
the timeline for this process is. Director Skinner
responded
18 to 24 months to
plan
and
implement that plan.
City Manager Yates stated that staff will look at funding alternatives and various service
levels. He also stated that this will be an ongoing process and Council will have opportunities
to assist in developing the costs, funding and finance options.
Council Member Magee thanked Director Skinner and Mr. Moore for the campground
presentation. He stated that Pyramid Enterprise has been a good partner to the City during a
difficult situation and throughout the entire recession. Council Member Magee stated that
Pyramid Enterprise's current employees should have prioritization on the interview list for
future employment at the campground facility. Council Member Magee also stated that
William's Bait and Tackle and All Day Jet Ski provided services for tourists and private sector
partners are needed in order to move forward with this project. Council Member Magee also
stated that the City needs to maximize businesses that have remained loyal and that he is in
support of this project.
Mayor Manos thanked Community Services Director Skinner and Council Member Johnson.
Mayor Manos acknowledged that there is on going work and discussions relating to this
project. Mayor Manos asked if the recommendation was approved, would the annual cost
with expected revenues be covered. Director Skinner explained that staff has been working
on a budget to present to the Economic Development Sub - Committee. There maybe a
shortfall during the operational transition, but staff expects to generate revenue during the
summer season.
Council Member Magee stated that the Santee Lake's model is a great model. He stated that
Director Skinner has already worked on this type of operation and Council is confident he can
perform this operation. Council Member Magee stated that the Division of Boating and Water
Ways provided the City with a grant to pay for part of the La Laguna Resort boat launch ramp.
On that commission, is Matt Webb who spoke at the boat launch dedication and asked for
assistance to acquire more funds for the lake. Council Member Magee stated that the City
needs to reach out to Matt Webb to acquire funds from the Division of Boating and
Waterways.
Motion by Council Member Magee, second by Council Member Johnson, to authorize staff to
begin cancellation procedures of the License Agreement with Pyramid Enterprise (Licensee)
for Operation of the Campground, Day Use and Boat Launch Concession at the Lake Elsinore
Recreation Areas described in the 2013 Agreement of Operations with Pyramid Enterprises,
Section 17.
City or Lake Elsinore Page 9
City Council Meeting Minutes March 10, 2015
Mayor Manos asked Administrative Services Director Simpson if he would like to speak
regarding bonding. Director Simpson responded that staff will return to Council in April with a
plan that considers the City's overall budget position in the general fund. Director Simpson
stated Staff will present a preliminary plan that aids in laying out next year's budget which will
also consider the La Laguna resort.
Council
Member Johnson pointed
out that there
are solar and storage services that will
provide
immediate revenue to the
campground.
The motion passed by unanimous vote as follows:
AYES Council Member Mage, Council Member Johnson, Council Member Hickman,
Mayor Pro Tem Tisdale, and Mayor Manos
NOES None
ABSENT: None
ABSTAIN: None
PUBLIC COMMENTS — NON- AGENDIZED ITEMS — 3 MINUTES
Jerry Harmatz spoke regarding volunteers and support for the charity to support the HOPE
center. He presented "support and charity begins at home" idea to Council and asked Mayor
Manos to appoint a Council Member to form and head a subcommittee that helps this City
move forward.
Garrett Brown invited the
public to visit All
Day Jet Ski at 500 W.
Elms Grove Beach, Lake
Elsinore. The website is
www.alldayjetski.com.
Kellee Stevenson, Lake Elsinore resident, stated she is involved with a car club that enjoys
their visits to the La Laguna Resort as well as the staff. Ms. Stevenson stated that she is
concerned that the resort will be closed and the car club will have to look for another resort.
Mayor Manos asked Ms. Stevenson to contact Community Services Director Skinner and
clarified that the City is not closing the park but simply taking over the management of the
resort.
Autumn Crawford, President of the Lake Elsinore PTSA Council, announced their campaign
to raise funds so that all school sites are equipped with an Automated External Defibrillator
(AED). Ms. Crawford spoke about the importance for all schools to be equipped with an AED.
The cost is $45,000, but they are expecting that cost to decrease. She announced an
e -waste fund raiser on April 11th at Lake Elsinore Unified School District (LEUSD) and invited
Council to attend and support the program; and PTSA Council established a "Go Fund me" at
www.gofundme.com for donations. She asked for Council's support to promote awareness of
the campaign. The PTSA Council, in collaboration with the LEUSD, is raising funds for the
AEDs and the LEUSD will continue the maintenance and care of the AEDs.
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City Council Meeting Minutes March 10, 2015
Council Member Johnson asked how far in the PTSA Council was on the fund raising goal.
Ms. Crawford responded that the PTSA has raised $4000. Council Member Johnson asked
where each student could make a donation of $2. Ms. Crawford explained that the PTSA
Council created a flyer asking for a $2 donation and will be distributing to all students. The
donation will be made directly to the student's school and the PTA will direct the funds to the
PTSA. Ms. Crawford announced the PTSA Council meeting on March 24th at 7:00 p.m. in
the Board Room at Lake Elsinore Unified School District. The $2 donation flyers will be
distributed in two (2) weeks and an a -waste event flyer will also be distributed. Mayor Manos
advised Ms. Crawford to contact Management Analyst Dailey to assist her in reaching out to
members of the community. Council Member Johnson invited Ms. Crawford to return to a
Council meeting to provide goal updates.
CITY MANAGER COMMENTS
City Manager Yates recognized the IT Department for their work and new equipment.
CITY ATTORNEY COMMENTS - None
CITY COUNCIL COMMENTS
Council Member Hickman announced the Easter Egg Hunt event at the Elk's Club on March
14th from 10:00 a.m. to 12:00 p.m.; and the Elsinore High School Basketball Team won the
City champion trophy. He wished everyone a happy St. Patrick's Day.
Council Member Johnson congratulated the Temescal Canyon Varsity Girls Soccer team CIF
Winners and announced the team was playing in the State Championship game. She
thanked Mr. Moore for his presentation and stated that she was looking forward to the work
that will be continued. Council Member Johnson thanked Pyramid Enterprise for their
partnership.
Council Member Magee wished former Council Member Fred Dominguez a Happy Birthday.
He stated that Mr. Dominguez served on the School Board and City Council and is a pioneer
who saw the future in this City.
Mayor Pro Tem Tisdale stated that he attended a historical event, the swearing in ceremony
of Supervisor Chuck Washington, the first African American Supervisor in the County of
Riverside. He stated that Supervisor Washington understands his District and will be a great
Supervisor. Mayor Pro Tern Tisdale thanked the Marines for their attendance and staff for
their work.
C!ry of Lake Elsinore Page 11
city Council Meeting Minutes March 10, 2015
Mayor Manos announced the Children's Fair and Egg Hunt on Saturday, April 4th at 10:00
a.m. at McVicker Canyon Park; Opening Day at the Lake - Free Lake Use on Saturday April
4th; and Storm baseball on April 9th. Mayor Manos requested an update of the City parks at
the next City Council Meeting.
ADJOURNMENT
Mayor Manos adjourned the meeting at 8:40 p.m. to ularly scheduled meeting to
be held on Tuesday, March 24, 20153 at 7:00 p.m.
Virgini Bloo ,, ,ity Clerk
City of Lake Elsinore Page 12