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Home My WebLink About01-27-2015 City Council Minutes - Study SessionCnw 01 Fa., Lf1ULSIIYCJRL ��7V DIIL Tuesday, January 27, 2015 CALL TO ORDER - 6:00 P.M. City of Lake Elsinore Meeting Minutes City Council STEVE MANOS, MAYOR BRIAN TISDALE, MAYOR PRO TEM DARYL HICKMAN, COUNCIL MEMBER ROBERT MAGEE, COUNCIL MEMBER NATASHA JOHNSON, COUNCIL MEMBER GRANT YATES, CITY MANAGER 6:00 PM Mayor Manos called the meeting to order at 6:04 p.m. ROLL CALL LAKE- ELSINORE.ORG (951) 674 -3124 PHONE CULTURALCENTER 183 N. MAIN STREET LAKE ELSINORE. CA 92530 PRESENT: Council Member Johnson, Council Member Magee, Mayor Pro Tenn Tisdale, and Mayor Manos ABSENT: Council Member Hickman Cultural Center Also present: City Manager Yates, City Attorney Leibold, Administrative Services Director Simpson, Community Development Director Taylor, Public Works Director Damasse, Community Services Director Skinner, Planning Manager MacHott, Police Cpt. Hollingsworth, Fire Cheif Barr, and Deputy City Clerk Giron. PUBLIC COMMENTS — None STUDY SESSION ITEM(S) 1) ID# 14-421 Fiscal Year 2014-15 Mid Year Operating Budget Status Report - General Fund Attachments: 2014-15 Mid -Year Budget Report final Staff recommends that the City Council review and discuss the Fiscal Year 2014 -15 Mid -Year Operating Budget, as reflected and adiusted in the Exhibits. City of Lake Elsinore Paget City Council Meeting Minutes January 27, 2015 Administrative Services Director Simpson provided the status of the Mid -Year 2014 -2015 operating budget to Council. He stated that the external factors continue to negatively impact the City. The revenues and expenditures are monitored and the budget continues implementing Council's public safety goals. Director Simpson reported that the City is still losing approximately $1 Million per year in property taxes due to the ERAF and continues to recover from property tax declines, which were part of the Property 8 roll backs implemented in 2009 and 2010 by the County Assessor. He explained that the expenditure funds are impacted by Calipers and also vulnerable to any contract decisions made by the Police Department and Fire Department. Director Simpson reviewed the unemployment rate in Lake Elsinore and reported that the rate is going down and recovering. The number of jobs has increased by 42% and sales tax revenues are at $7.8 Million. The Property Tax Nets Assessed Tax Values is at $4.5 billion which is still less than in 2009, but it is recovering. He reported the total revenues at mid -year is $35.5 Million and reviewed the revenue adjustments with a total net reduction to the revenue of $355,000. The appropriations in the City's budget is at approximately $36.8 Million; approximately 50 % is for public safety and provided the breakdown of the remaining 50 %. The appropriation adjustments with a total net reduction to the expenditures is $873,301. The FY2014 -15 Mid -Year projected ending fund balance is $9.7 Million. When the budget was adopted it was approximately negative $2.1 Million; it is now at approximately $1.6 Million and staff will continue monitoring all the line items. Director Simpson reported that the operating transfers from the general funds to other funds going out are going down by $20,000. Staff completed a full electric bill audit and will save approximately $44,000 a year and receive approximately $20,000 in refunds. Director Simpson stated that the FY2014 -15 provides a foundation for the FY2015 -16 budget and includes a five year financial projection. Director Simpson provided an update of the CRS Accounts and reported that the City has approximately $1,327,000 in deposit with the net outstanding balance at approximately $136,000. Director Simpson reported the CIP (Capital Improvement Program) was adopted at $25.4 Million, however based on the current street and park project activities the CIP is at $502 Million and approximately $43 Million of that total is funded. City of Lake Elsinore Page 2 City Council Meeting Minutes January 27, 2015 Public Works Director Damasse provided status of the CIP projects. Director Damasse provided a report for the following projects: Rosetta Canyon Park Improvements has an allocation of $6.8 Million for a planning consultant and an architect firm that will provide space planning with staff providing project options to Council at a future date; Serenity Parks improvements are currently in the first phase for the design build of the skate park and the second phase consist of restrooms, parking spaces and lights; Whiskers Beach Improvements are currently in design and in the process of the environmental clearance; 1 -15 /Railroad Canyon Deceleration Lane Project is in the process of obtaining an encroachment permit from Caltrans and will go out to bid in April 2015; Facility Master Plan includes a citywide evaluation of all City buildings and facilities, an assessment of the City parks has been completed, and.energy audits will be conducted at each of the facilities which will result in a short-term to long -term CIP (Capital Improvement Project) for each of the facilities; Storm Drain Master Plan is currently in the process of a field study of the facilities for data and hydraulic analysis; the City acquired the Ennis property on Lakeshore Drive for paving of a parking lot with a parking structure; City Monuments project has been awarded and the two ground monuments will be completed by the end of this fiscal year; City -wide Sidewalk Survey will be conducted in February 2015 to look at the state and condition of existing sidewalks, as well as repair methods and costs which will result in a CIP development program for the sidewalk program; staff is currently assessing the replacement of the sailboat logos on street signs and reviewing the operations budget to see how many street signs can be replaced. Director Damasse stated that 30 streets have been completed in Phase 1 of the Pavement Management Plan; Phase 2 will focus on major street rehabilitation, address drainage improvements, and includes 10 lane -miles of reconstructive streets. A total of 38 streets will be primarily funded by the TRIP bond. Director Damasse reviewed the Pavement Management Plan and stated that the City has spent approximately $4.3 Million for Phase 1 and Phase 2. City Treasurer Baldwin stated the City's transition in staff talent and tools has provided a laser sharp budget and laser sharp method to monitor the budget into the future. John Franco, Lake Elsinore resident, spoke regarding public safety concerns and conditions of dirt roads located on Driscol at Hill Avenue in Country Club Heights. He stated that for the past five years the budget has included road pavement, but the roads still remain unpaved and property values have declined due to unpaved roads. Council Member Magee stated that there are funds in the budget for unpaved streets, but he did not recall Driscol on the street pavement list that has already been completed. Council Member Magee stated that at this point Driscol needs to be put on the CIP list to move forward. Staff will need to assess what is appropriate and put together a priortiy list and start paving the streets again. City or Lake Elsinore Page 3 City Council Meeting Minutes January 27, 2015 Council Member Johnson asked if Driscol was a private or City road. She requested that staff look at the PMP Index to see why Driscol was not previously included in the street pavement schedule. Council Member Johnson stated that she has received calls regarding the deplorable conditions of Gunnerson Street. Director Damasse responded that Gunnerson Street is currently scheduled to be paved, but it is still going through environmental clearances. Council Member Johnson asked if the need for a CIP phase project for the replacement of the sailboat logo street signs was an indication that the inventory of signs throughout the City is large. Director Damasse explained that the best approach for the replacement of the sailboat street signs is to phase the project, so that the project is performed correctly. Council Member Johnson stated that the City is moving forward with monument signs and City branding efforts, but falling behind in .the scale ofthe City's image. She requested an inventory list of the street signs with an update to the Council as to when the signs can be phased in. City Manager Yates stated the cost for replacing the signs is $70,000 to $$0,000. Staff has a listing of all the signs that have sailboats on them and it was a significant amount that puts it over the threshold to create a capital project, but there may be opportunities to replace signs at intersections that have higher visibility and staff will provide that list. City Manager Yates stated staff will keep this project visible and understands the concept of being consistent in branding efforts. He also stated that because of the cost, staff wants to ensure that this project is done systematically to stay within the total of the City's budget. Council Member Magee clarified that Gunnerson Street is funded in the budget. Mayor Manos stated that this meeting was a budget workshop to be informative in nature and announed there will also be a strategic planning session to set priorities. Mayor Manos stated the report will be received and filed. ADJOURNMENT Mayor Manos adjourned the meeting at 6:45 p.m. to the re ul City Council meeting to be held on Tuesday, January 27, 2015, at 7:00 p.m. y S s Mayor Diana Giron, Deputy ity Clerk City of Lake Elsinore Page 4