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HomeMy WebLinkAbout11-12-2014 City Council MinutesCITY LAb {E LSII`iCaK 1)II I:fv. FX1 RI MI Wednesday, November 12, 2014 City of Lake Elsinore Meeting Minutes City Council NATASHA JOHNSON, MAYOR STEVE MANOS, MAYOR PRO TEM BRIAN TISDALE, COUNCIL MEMBER DARYL HICKMAN, COUNCIL MEMBER ROBERT MAGEE, COUNCIL MEMBER GRANT YATES, CITY MANAGER 7:00 PM LAKE- ELSINORE.ORG (951) 674 -3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 CALL TO ORDER 5:00 P.M. Mayor Johnson called the City Council, Successor Agency, Public Financing Authority and Lake Elsinore Recreation Authority meetings to order at 5:00 p.m. ROLL CALL PRESENT: Council Member Hickman, Council Member Magee, Council Member Tisdale, Mayor Pro Tem Manos and Mayor Johnson Also Present: City Manager Yates, City Attorney Leibold, City Clerk Bloom, Administrative Director Simpson, and Attorney Forbath. CITY COUNCIL CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: (1 potential case) Cultural Center City Attorney Leibold announced that the City Council, Successor Agency, Public Financing Authority and Lake Elsinore Recreation Authority bodies would be meeting in Closed Session to discuss the item identified on the Closed Session agendas. All four legislative bodies recessed into Closed Session at 5:01 p.m. PUBLIC COMMENTS - None CALL TO ORDER - 7:00 P.M. Mayor Johnson reconvened the meeting at 7:00 p.m. City of Lake Elsinore Page 1 City Council Meeting Minutes November 12, 2014 PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by EVMWD Director Phil Williams. ROLL CALL PRESENT: Council Member Hickman, Council Member Magee, Council Member Tisdale, Mayor Pro Tern Manos and Mayor Johnson Also present: City Manager Yates, City Attorney Leibold, City Clerk Bloom, Administrative Services Director Simpson, Community Development Director Taylor, Public Works Director Damasse, Community Services Director Skinner, Lieutenant Madden, and Deputy City Clerk Giron. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council, Successor Agency, Public Finance Authority and Lake Elsinore Recreation Authority met in Closed Session regarding Conference with Legal Counsel - Anticipated Litigation, and that there was no reportable action taken. PRESENTATIONS / CEREMONIALS * Certificate of Recognition of Ben Wicke, EVMWD Board Member Mayor Johnson presented a Certificate of Recognition to Ben Wicke, EVMWD Board Member for 20 years of service on the Board of Directors of the Elsinore Valley Municipal Water District. Council Member Hickman presented the Trophy for City Football Champions to Elsinore High School football team and Assistant Coach Hodges. at the event. PUBLIC COMMENTS — NON - AGENDIZED ITEMS —1 MINUTE CJ Stewart stated that the Veteran's Memorial Ceremony was fabulous and acknowledged City staff for their work at the event. City or Lake Elsinore Page 2 City Council Meeting Minutes November 12, 2014 CONSENT CALENDAR 1) ID# 14 -343 Approval of Minutes Attachments: CC Minute Report 10 -28 -2014 CC Minutes 10 -28 -2014 It is recommended that the City Council approve the Minutes as submitted. 2) ID# 14 -344 Warrant List Dated October 30 2014 Attachments: City Staff Report 11 12 14 - Warrant Summary City 10 30 14 Warrant List City 10 30 14 It is recommended that the City Council of the City of Lake Elsinore receive and file the Warrant Listed dated on October. 3) ID# 14 -345 Winterfest Approval for Street Closures Attachments: Staff Report - Winterfest November 12 2014 Winterfest Detour Plan 2014 Approve temporary Street closures for the Winterfest Event on Saturday, December 6, 2014, from 10:00 a.m. to 11:00 p.m. Main Street, Peck Street, Heald Avenue, Sulphur Street, Chestnut Street, Limited Avenue and Graham Avenue, including some alleyways. 4) ID# 14 -346 Agreement for the Purchase of a Replacement Software Solution Including Financial, Human Resources, Permitting and Land Management Systems From Tyler Technologies. Attachments: CC Staff Report Award ERP Financial Permitting FINAL BL project timeline tentative Lake Elsinore Agreement 10 -28 -14 Approve agreement by and between the Tyler Technologies and the City of Lake Elsinore in the amount of $259,174 for new financial, human resources, permit tracking, land management software and authorize the City Manager to execute the agreement, subject to approve as to form by the City Attorney; and Authorize the City Manager to approve change orders up to 10% of the agreement in the amount of $25,917. 5) ID# 14 -347 Acceptance of the State Homeland Security Program Grant for FY 201412016 (SHSP -14) Attachments: Staff Report Grant Acceptance for FYI SHSP VD Comments 110414 Exhibit A -FYI 4 SHSP Award- Lake Elsinore Exhibit B - Assurances FY14 SHSP City of Lake Elsinore Page 3 City Council Meeting Minutes November 12, 2014 Staff recommends that the City Council accept the State Homeland Security Program Grant #2014 -SS -00093 (SHSP14) from the California Office of Emergency Services (Cal -OES) for FY 2014/2015. 6) ID# 14 -348 Approving an Implementing Resolution regarding proposed Special Tax Bond Issuance to Refund the Outstanding Bonds related to City of Lake Elsinore Community Facilities District (CFD) No.'s 2004 -3 IA -1 2005 Series A (Rosetta Canyon); CFD 2005 -1 2006 <tol:2005 -1 2006> Series A (Serenity): CFD 2005 -6 2006 <tel:2005 -6 2006 >Series A City Center Townhomes; CFD 2003 -2 IA -B 2006 Series A (Canyon Hills); CFD 2004 -3 IA -2 2006 Series A (Rosetta Canyon); CFD 2005 -2 IA -1 (Alberhill Ranch); and CFD 2006 -2 (Viscaya) Appointing the financing team, and authorizing staff to initiate the process and draft all necessary documents in connection with the proposed bond issue. Attachments: Lake Elsinore - 2014 -15 CFD Ref Program Approval - Staff Report (11- 5- 14) ips bI DOCSOC- #1685690 -v2- Resolution Appointing Finance Team Lak e Elsinore 2015 CFD Refunding Adopt Resolution No. 2014 -074 directing staff and the proposed Finance Team to pursue the refinancing of the outstanding Special Tax Bonds for City of Lake Elsinore Community Facilities District (CFD) No.'s 2004 -3 IA -1 2005 Series A (Rosetta Canyon); CFD 2005 -1 2006 <tel:2005 -1 2006 >Series A (Serenity); CFD 2005.6 2006 <tel:2005 -6 2006 >Series A City Center Townhomes; CFD 2003 -2 IA -B 2006 Series A (Canyon Hills); CFD 2004.3 IA -2 2006 Series A (Rosetta Canyon); CFD 2005.2 IA -1 (Alberhill Ranch); and CFD 2006 -2 (Viscaya) for savings and completion of improvements, as applicable. Motion by Council Member Tisdale, seconded by Mayor Pro Tem Manos, to approve the Consent Agenda was approved unanimously by the following vote: AYES Council Member Tisdale, Mayor Pro Tem Manos, Council Member Hickman Council Member Magee, and Mayor Johnson NOES None ABSENT: None ABSTAIN: None City of Lake Elsinore Page 4 City Council Meeting Minutes November 12, 2014 PUBLIC HEARING(S) 7) ID# 14 -349 General Street Vacation for Street Right -of -Way and Portions of Public Utility Easements adjacent to Lot'H' (Obaria Way) and Lot 'R' (Hermosa Drive) within Tract 36115 -1 .Attachments: TR 36115 -1 Street Vacation - CC Staff Report - 11 -12 -14 WA 2014 -070 Intention to Vacate Portion of Lot H. Lot R & Easement Adiacent... Legal Description Vicinity Map Plat Map TR 36115 -1 Street Vacation - PC Resolution - 9 -2 -14 TR 36115 -1 Street Vacation - cc Resolution to Vacate DHM Clean Conduct the Public Hearing to vacate portions of Lot'H' (Obaria Way) and Lot'R' (Hermosa Drive) and portions of public utility easements within Tract 36115 -1 that was opened at the October 28, 2014 City Council meeting and continued to this November 12, 2014 meeting; and Adopt Resolution No. 2014 -073 A Resolution of the City Council of the City of Lake Elsinore, California, Vacating Street Right -Of -Way and Portions of Public Utility Easements Adjacent to Lot'H' and Lot'R' within Tract 36115 -1. Mayor Johnson opened the Public Hearing at 7:12 p.m. Public Works Director Damasse provided an overview of staffs recommendation to accept public comments. Mayor Johnson called for public comments; no public comments were received. Mayor Johnson closed the Public Hearing at 7:13 p.m. Motion by Mayor Pro Tem Manos, seconded by Council Member Hickman, to adopt Resolution No. 2014 -073 A Resolution of the City Council of the City of Lake Elsinore, California, Vacating Street Right -Of -Way and Portions of Public Utility Easements Adjacent to Lot'H' and Lot'R' within Tract 36115 -1, passed by unanimous vote as follows: AYES Mayor Pro Tem Manos, Council Member Hickman, Council Member Magee, Council Member Tisdale, and Mayor Johnson NOES None ABSENT: None ABSTAIN: None APPEALS) - None City or Lake Elsinore Page 5 City Council Meeting Minutes November 12, 2014 BUSINESS ITEM(S) 8) ID# 14 -350 2015 -2016 Community Development Block Grant (CDBG) Allocation Attachments: CDBG Allocation -CC Staff Report 11 -12 -14 Summary Matrix of Public Service Requests with Past Awards Helping our People in Elsinore Assistance League - Operation School Bell Boys & Girls Club of Southwest County Adopt the Community Development Block Grant (CDBG) Program for Fiscal Year 2015 -2016; and Approve submittal of the City's program to the County of Riverside. Community Development Director Taylor provided a presentation of the three applications received from HOPE, Assistance League Operation School Bell, and Boys & Girls Club. City Clerk Bloom read an email received from Ron Hewison of HOPE into the record requesting additional funding. Father Lemons spoke in favor of funding for HOPE and explained the Pathway Project's affiliation with HOPE. Ms. Shaktman spoke in favor of the Assistance League Operation School Bell program and thanked the Council for their continued support. Mayor Johnson asked if Council could adjust the amounts of the grants? Director Taylor explained that the monies could be taken from the Sidewalks project to cover any adjustments the Council makes. Mayor Pro Tern Manos asked if taking the funds from the Code Enforcement grant would be a better solution. Director Taylor responded in the negative. Council Member Magee offered that SB821 allows for funding for Sidewalks and asked that staff take advantage of those funds in the future. Council Member Magee made a motion to match the funding awarded in 2013 -14 to HOPE in the amount of $28,500. Council Member Hickman asked if this adjustment would impact the current work schedule for the Sidewalk improvements? Public Works Director Damasse responded in the negative. Motion by Council Member Magee to approve staffs recommendation with the increase to HOPE in the total amount of $28,500, seconded by Mayor Pro Tern Manos, passed by unanimous vote as follows: AYES Council Member Magee, Mayor Pro Tern Manos, Council Member Hickman, Council Member Tisdale and Mayor Johnson NOES None ABSENT: None ABSTAIN: None City of Lake Elsinore Page 6 City Council Meeting Minutes November 12, 2014 PUBLIC COMMENTS — NON - AGENDIZED ITEMS — 3 MINUTES Peter Dawson, Lake Elsinore resident, spoke regarding potential flooding and asked Council to seriously consider any future approvals of permanent structures in the flood plain. CJ Stewart inquired regarding the Business Item under the Recreation Authority meeting of June 25, 2013, approving City Council Resolution No. 2013 -033 and LERA Resolution No. 2013 -02. Ms. Stewart also asked for the definition of the Recreation Authority for the City of Lake Elsinore. City Attorney Leibold explained that the LERA is a financing authority comprised of the City Council Members that meets on an as needed basis. CITY MANAGER COMMENTS 9) ID# 14 -351 City Departmental Monthly Reports Attachments: Monthly Reports City Manager Yates stated that the Veterans Memorial event was a proud day for the community and he was very proud to be affiliated with the City of Lake Elsinore. CITY ATTORNEY COMMENTS - None CITY COUNCIL COMMENTS Council Member Hickman thanked the voters who voted for him and Council Member Tisdale. He stated that the Veterans Memorial monument looks awesome and the bricks with the names of veterans are meaningful to a lot of people. Council Member Hickman reported everyone had a great time at the Grand Prix event; and announced that the Unity in the Community Parade and Winterfest will be held on Saturday, December 6th at 4:00 p.m. Council Member Hickman recommended that this Thanksgiving everyone take a few moments to think of something to be grateful for and wished everyone a Happy Thanksgiving. Council Member Magee inquired with City Manager Yates regarding the adoption of the Uniform Building Codes and requested that staff provide each Council Member with a briefing of the changes to the codes. Council Member Magee stated that he asked the Economic Development Subcommittee to meet to discuss the business license process and its continued challenges. He recognized the residents of Canyon Lake for supporting the funding of their public safety. Council Member Magee recognized and commended Mr. Oster, President of the Storm Stadium, for hosting the Grand Prix for the sixth year; the public that continues to embrace the event; and City staff and public safety personnel for their work. Council Member Magee recognized EVMWD Board Member Wicke for his 20 years of service to the community. He thanked Father Lemons for attending the meeting and requesting additional funds. Council Member Magee also thanked the Temecula Assistance League for the service they provide. Lastly, Council Member Magee congratulated Council Members Hickman and Tisdale on their re- election and for running a civil and respectful campaign. City of Lake Elsinore Page 7 City Council Meeting Minutes November 12, 2014 Counicl Member Tisdale thanked the voters. He thanked Management Analyst Dailey, Executive Assistant Weathers, and CJ Stewart for their work at the Veterans Memorial event. Council Member Tisdale also thanked Storm Stadium staff for hosting the Veterans Memorial event and the VFW and American Legion for supporting the Veterans Brick Program. Council Member Tisdale stated that the dog bite he received was an isolated incident and thanked everyone for their concern and support. Mayor Pro Tern Manos congratulated Council Members Hickman and Tisdale on their successful re- election. He announced that he will be going to Sacramento in the capacity of a state representative for the California League of Cities for the Riverside County area. Mayor Pro Tern Manos also announced that he has been selected as a member to the Airport Land Use Committee. Mayor Pro Tern Manos stated that the Economic Development Committee visited Santee Lakes Recreation Preserve and saw a depiction of what the City would also like to have. Mayor Johnson provided an update of the meeting between the Economic Development Subcommittee and the Chamber of Commerce. They discussed the business license process and inspections and met with businesses that expressed frustration with the process. Mayor Johnson welcomed the following new businesses to the City: Direct Printing Supplies, Golden Square Insurance Services, Inc., and Interstate Used Parts, Inc. and wished them the best of success. Mayor Johnson provided an update of the roadway improvements and offered that the roadway improvement schedule is available on the City's website. Mayor Johnson strongly encouraged the public to shop local during the Holiday Season. She announced the Winterfest event on Saturday, December 6th from 4:00 p.m. to 9:00 p.m. and the Casino Night event hosted by the Elsinore Women's Club on November 15th. The proceeds from the Casino Night event will support scholarships to four (4) local high school students. Lastly, Mayor Johnson stated she was thankful to have colleagues that share the same vision of moving Lake Elsinore forward and for the re- election of Council Members Hickman and Tisdale. ADJOURNMENT Mayor Johnson announced the cancellation of the November 25 regular meeting and adjourned this meeting at 7:54 p.m. to the Council meeting of Tuesday, December 9, Virginia J loom, Vty C lerk 1Z City of Lake Elsinore Page 8 2014.