HomeMy WebLinkAbout14-386 Design-Build Contract Award 2014-2015 Play Equipment ReplacementCITY OF ice.
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REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT M. YATES
CITY MANAGER
DATE: DECEMBER 9, 2014
SUBJECT: Design -Build Contract Award for FY2014 -2015 Play Equipment
Replacement Project — Project Nos. 4416, 4417, and 4418
Recommendation
1. Award the Design -Build contract for the FY2014 -2015 Play Equipment
Replacement Projects to GameTime /Great Western, in the amount of
$491,679. Allocate a total construction budget of $511,679 (includes a
construction contingency of $20,000).
2. City Council approve the Design -Build Contract in substantially the form
attached and authorize the City Manager to execute the Design -Build Contract
with GameTime /Great Western in such final form as approved by the City
Attorney , and authorize the City Manager to execute contract amendments
not to exceed $511,679.
Background
The City Council approved funding in the FY2014 -15 CIP for the replacement of the
play equipment at three parks. These parks include Summerlake, Machado, and
Yarborough.
On September 24, 2014, the City issued a request for Statements of Qualifications
(SOQs) for Children's Playground Design -Build Services. SOQs were solicited and
received on October 8, 2014 at 2:00 p.m. The City received SOQs from Coast
Recreation, GameTime /Great Western and Miracle Playground. All three companies
were deemed qualified by staff.
Request for Proposals (RFPs) were sent out on October 16, 2014 to the three
qualified firms for the replacement of the play equipment at Summerlake Park,
Machado Park, and Yarborough Park. RFPs were received on November 7, 2014 at
2:00 p.m.
Design Build Contract Award to GameTime /Great Western
FY 2014 -2015 Play Equipment Replacement Project
December 9, 2014
Page 2 of 3
Discussion
A selection committee of four City staff interviewed the three top firms that submitted
proposals. Each company was rated on qualifications, local experience,
understanding and approach to the project, creativity and price. The selection
committee ranked GameTime /Great Western as the top company.
Designs for each park will be finalized in December 2014. Designs will be unique to
each site. Each park will also include components for special needs populations. Site
preparation is expected to begin in January 2015 with installation of the equipment to
begin in February 2015. All work should be completed in April 2015.
Staff determined that the proposed project is categorically exempt from the California
Environmental Quality Act (Cal. Publ. Res. Code § §21000 et seq.: "CEQA ") and the
State CEQA Guidelines (14. Cal. Code Regs § §15000 et seq.), specifically pursuant
to Section 15301 (Class 1 - Existing Facilities) of the CEQA Guidelines because the
installation of playground equipment at three existing parks consists of the minor
alteration of existing facilities and will result in negligible or no expansion of an
existing use.
Fiscal Impact
The estimated construction budget and funds available for design and installation are
as follows:
Estimated Desian -Build Costs
Summerlake Park $ 141,385
Machado Park 135,069
Yarborough Park 215,225
Construction Contingency 20,000
Estimated Construction Total $ 491.679
Notes: Project Construction Costs are rounded to the nearest dollar.
Funding for this project has been allocated under the City's CIP adopted previously.
The funding sources will be Park DIF and the Housing Related Parks Program (HRP)
Grant. Currently, there are sufficient funds to complete the project.
Design Build Contract Award to GameTime /Great Western
FY 2014 -2015 Play Equipment Replacement Project
December 9, 2014
Page 3 of 3
Prepared by: Cathy McCarthy
Project Analyst
Approved by Vince Damasse, P.E.
Director of Public Works
Approved by Jason Simpson
Director Administrative Services Department
Approved by: Grant Yates, City Manager
Attachments: Agreement for Design -Build Services - Design -Build Contract
Award for FY2014 -2015 Play Equipment Replacement
AGREEMENT FOR DESIGN -BUILD SERVICES
Great Western Park & Playground
Design -Build Contract Award for FY2014 -2015 Play Equipment Replacement
Project No. 4416, 4417, and 4418
This Agreement for Design Build Services ( "Agreement ") is made and entered into as of
December 9, 2014, by and between the City of Lake Elsinore, a municipal corporation ( "City ")
and Great Western Park & Playground, a Contractor ( "Design- Builder ").
The City and Design - Builder, in consideration of the mutual promises and covenants set
forth herein, agree as follows:
1. The Project Scope of Work and Project Documents. Design - Builder agrees to
perform, in general, the design and construction of the following public improvements ( "work ")
identified as:
The design -build of three playground structures at Machado, Summerlake, and
Yarborough Parks (the "Project ").
The Project Documents include this Agreement and all of the following: (1) the Request
for Proposals including the proposal as submitted by the Design - Builder (collectively, the
"Proposal "), (2) the Scope of Work attached as Attachment A, and (3) the Schedule of
Performance attached as Attachment B, and (4) any and all addenda or supplemental agreements
clarifying, amending or extending the work contemplated as may be required to insure completion
in an acceptable manner. All of the provisions of the above - listed documents are made a part of
this Agreement as though fully set forth herein.
2. Compensation.
a. For and in consideration of the payments and agreements to be made and
performed by City, Design - Builder agrees to design and construct the Project, including furnishing
all materials and performing all work required for the Project, and to fulfill all other obligations as
set forth herein, such contract price being Four Hundred and Ninety One Thousand, Six
Hundred and Seventy -Nine dollars ($491,679), which shall be paid as follows:
Design - Builder shall submit on a monthly basis an itemized statement to City on a
City approved form for the work performed (the "Progress Payment Request'), which shall include
documentation setting forth in detail a description of the work. Subject to the provision for
retention as set forth below, City shall pay Design - Builder the amount of Progress Payment
Request within thirty (30) days of receipt of such request, provided that no payment hereunder
shall be made by the City to Design - Builder for site work until such site work has been inspected
by the City to verify that such site work has been constructed in accordance with the Project
Documents.
The compensation set forth in this Agreement shall be the maximum compensation
with Design - Builder may receive under this Agreement. A ten percent (10 %) retention shall be
withheld from payments to Design - Builder for the construction phase of the Project which
retention shall be released after the appropriate statutes have expired and all liens and stop
payment notices have been released or otherwise cleared to the satisfaction of the City.
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b. City hereby promises and agrees to engage, and does hereby engage,
Design - Builder to provide the services and materials, do the work, and fulfill the obligations
according to the terms and conditions herein contained and referred to, for the prices set forth,
and hereby contracts to pay the same at the time, in the manner, and upon the conditions set
forth in the Project Documents.
C. The compensation provided herein shall cover all expenses, losses,
damages, and consequences arising out of the nature of work during its progress or prior to its
acceptance including those for well and faithfully completing the work and the whole thereof in
the manner and time specified in the Project Documents; and also including those arising from
actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of
the work, suspension or discontinuance of the work, and all other unknowns or risks of any
description connected with the work.
Completion of Work.
a. Design - Builder shall perform all work within the time set forth in the
Schedule of Performance and shall provide, furnish and pay for all the labor, materials, necessary
tools, expendable equipment, and all taxes, utility and transportation services required for
construction of the Project.
b. All work shall be performed and completed in a good workmanlike manner
in strict accordance with the drawings, specifications and all provisions of this Agreement as
hereinabove defined and in accordance with applicable laws, codes, regulations, ordinances and
any other legal requirements governing the Project.
C. Design - Builder shall not be excused with respect to the failure to so comply
by any act or omission of the City, the Director of Public Works, the City Engineer, a City inspector,
or a representative of any of them, unless such act or omission actually prevents the Design -
Builder from fully complying with the requirements of the Project Documents, and unless the
Design - Builder protests at the time of such alleged prevention that the act or omission is
preventing the Design - Builder from fully complying with the Project Documents. Such protest
shall not be effective unless reduced to writing and filed with the City within three (3) working days
of the date of occurrence of the act or omission preventing the Design - Builder from fully complying
with the Project Documents.
d. City and Design - Builder recognize that time is of the essence in the
performance of this Agreement and further agree that if the work called for under the Agreement
is not completed within the time specified in the Schedule of Performance, damages will be
sustained by the City and that, it is and will be impracticable or extremely difficult to ascertain and
determine the actual amount of damages the City will sustain in the event of, and by reason of,
such delay. It is, therefore, agreed that such damages shall be presumed to be in the amount of
Two Hundred and Fifty dollars ($250.00) per calendar day, and that the Design - Builder will pay
to the City, or City may retain from amounts otherwise payable to Design - Builder, such amount
for each calendar day by which the Design - Builder fails to complete the work, including corrective
items of work, under this Agreement within the time hereinabove specified and as adjusted by
any changes to the work.
4. Changes to Work. City and Design - Builder agree that the City may make changes
to the work, or suspend the work, and no matter how many changes, such changes or
suspensions are within the contemplation of the Design - Builder and City and will not be a basis
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for a compensable delay claim against the City nor be the basis for a liquidated damages claims
against the Design - Builder.
Any change to the work shall be by way of a written instrument ( "change order ") signed
by the City and the Design - Builder, stating their agreement to the following:
a. The scope of the change in the work;
b. The amount of the adjustment to the contract price; and
c. The extent of the adjustment to the Schedule of Performance.
The Director of Public Works is authorized to sign any change order provided that sufficient
contingency funds are available in the City's approved budget for the Project. All change in the
work authorized by the change order shall be performed under the applicable conditions of the
Project Documents. City and Design - Builder shall negotiate in good faith and as expeditiously as
possible the appropriate adjustments for such changes.
5. Bonds. Design - Builder shall provide, before commencing work, a Faithful
Performance Bond and a Labor and Material Bond, each for one - hundred percent (100 %) of the
contract price in the form that complies with the Project Documents and is satisfactory to the City
Attorney.
6. Non - Assignability. Neither this Agreement nor any rights, title, interest, duties or
obligations under this Agreement may be assigned, transferred, conveyed or otherwise disposed
of by Design - Builder without the prior written consent of City.
7. Licenses. Design - Builder represents and warrants to City that it holds or that its
designated contractor for construction of the Project will hold a contractor's license or licenses set
forth in the Project Documents, is registered with the Department of Industrial Relations pursuant
to Labor Code Section 1725.5 as of March 1, 2015, and holds such other licenses, permits,
qualifications, insurance and approvals of whatsoever nature which are legally required of Design -
Builder. Design - Builder represents and warrants to City that Design - Builder shall, at its sole cost
and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses,
permits, insurance and approvals which are legally required of Design - Builder to practice its
profession. Design - Builder and its subcontractors shall maintain City of Lake Elsinore business
licenses.
8. Indemnity. Design - Builder shall indemnify, defend, and hold harmless the City and
its officials, officers, employees, and agents from and against any and all losses, liability, claims,
suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss
of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance,
to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions
of Design - Builder or its employees, subcontractors, or agents, by acts for which they could be
held strictly liable, or by the quality or character of their work. The foregoing obligation of Design -
Builder shall not apply when (1) the injury, loss of life, damage to property, or violation of law
arises from the negligence or willful misconduct of the City or its officers, employees, or agents
and (2) the actions of Design - Builder or its employees, subcontractor, or agents have contributed
in no part to the injury, loss of life, damage to property, or violation of law. It is understood that
the duty of Design - Builder to indemnify and hold harmless includes the duty to defend as set forth
in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and
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endorsements required under this Agreement does not relieve Design - Builder from liability under
this indemnification and hold harmless clause. This indemnification and hold harmless clause
shall apply to any damages or claims for damages whether or not such insurance policies shall
have been determined to apply. By execution of this Agreement, Design - Builder acknowledges
and agrees to the provisions of this Section and that it is a material element of consideration.
9. Insurance Requirements.
a. Insurance. Design - Builder, at Design - Builder's own cost and expense,
shall procure and maintain, for the duration of the Agreement, unless modified by the City's Risk
Manager, the following insurance policies.
i. Workers' Compensation Coverage. Design - Builder shall maintain
Workers' Compensation Insurance and Employer's Liability Insurance for his /her
employees in accordance with the laws of the State of California. In addition, Design -
Builder shall require each subcontractor to similarly maintain Workers' Compensation
Insurance and Employer's Liability Insurance in accordance with the laws of the State of
California for all of the subcontractor's employees. Any notice of cancellation or non -
renewal of all Workers' Compensation policies must be received by the City at least thirty
(30) days prior to such change. The insurer shall agree to waive all rights of subrogation
against City, its officers, agents, and employees for losses arising from work performed
by Design - Builder for City. In the event that Design - Builder is exempt from Worker's
Compensation Insurance and Employer's Liability Insurance for his /her employees in
accordance with the laws of the State of California, Design - Builder shall submit to the City
a Certificate of Exemption from Workers Compensation Insurance in a form approved by
the City Attorney.
ii. General Liability Coverage. Design - Builder shall maintain
commercial general liability insurance in an amount not less than one million dollars
($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a
commercial general liability insurance form or other form with a general aggregate limit is
used, either the general aggregate limit shall apply separately to the work to be performed
under this Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Required commercial general liability coverage shall be at least as broad
as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed.
11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL 0404
covering Broad Form Comprehensive General Liability. No endorsement may be attached
limiting the coverage.
iii. Automobile Liability Coverage. Design - Builder shall maintain
automobile liability insurance covering bodily injury and property damage for all activities
of the Design - Builder arising out of or in connection with the work to be performed under
this Agreement, including coverage for owned, hired and non -owned vehicles, in an
amount of not less than one million dollars ($1,000,000) combined single limit for each
occurrence. Automobile liability coverage must be at least as broad as Insurance Services
Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 ( "any auto "). No endorsement
may be attached limiting the coverage.
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b. Endorsements. Each general liability and automobile liability insurance
policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed
with the following specific language:
i. The City, its elected or appointed officers, officials, employees, and
agents are to be covered as additional insured with respect to liability arising out of work
performed by or on behalf of the Design - Builder, including materials, parts or equipment
furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the
City, its elected or appointed officers, officials, employees, and agents. Any insurance
maintained by the City, including any self- insured retention the City may have, shall be
considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with respect to the limits of
liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its
elected or appointed officers, officials, employees or agents.
V. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its elected or appointed officers, officials,
employees, or agents.
vi. The insurance provided by this Policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits except after thirty (30) days written
notice has been received by the City.
C. Deductibles and Self- Insured Retentions. Any deductibles or self- insured
retentions must be declared to and approved by the City. At the City's option, Design - Builder
shall demonstrate financial capability for payment of such deductibles or self- insured retentions.
d. Certificates of Insurance. Design - Builder shall provide certificates of
insurance with original endorsements to City as evidence of the insurance coverage required
herein. Certificates of such insurance shall be filed with the City on or before commencement of
performance of this Agreement. Current certification of insurance shall be kept on file with the
City at all times during the term of this Agreement.
10. Notices. Any notice required to be given under this Agreement shall be in writing
and either served personally or sent prepaid, first class mail. Any such notice shall be addressed
to the other party at the address set forth below. Notice shall be deemed communicated within
48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
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With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Design - Builder: GameTime /Great Western
Attn Devin Christensen
P.O. Box 680121
Fort Payne, AL 35968
11. Termination.
a. City may cancel this Agreement at any time upon five (5) days written
notice to Design - Builder. Design - Builder agrees to cease all work under this Agreement on or
before the effective date of such notice.
b. In the event of termination or cancellation of this Agreement by City, due
to no fault or failure of performance by Design - Builder, Design - Builder shall be paid full
compensation for all services performed by Design - Builder, in an amount to be determined as
follows: For work done in accordance with all of the terms and provisions of this Agreement,
Design - Builder shall be paid an amount equal to the amount of services performed prior to the
effective date of termination or cancellation; provided, in no event shall the amount of money paid
under the foregoing provisions of this Section exceed the amount which would be paid Design -
Builder for the full performance of the work required by this Agreement.
12. Independent Contractor. It is understood that Design - Builder, in the performance
of the work agreed to be performed, shall act as and be an independent contractor and shall not
act as an agent or employee of the City.
13. Entire Agreement. This Agreement constitutes the complete and exclusive
statement of agreement between the City and Design - Builder. All prior written and oral
communications, including correspondence, drafts, memoranda, and representations, are
superseded in total by this Agreement.
14. Amendments. This Agreement may be modified or amended only by a written
document executed by both Design - Builder and City and approved as to form by the City Attorney.
15. Assignment and Subcontracting. Design - Builder shall be fully responsible to City
for all acts or omissions of any subcontractors. Assignments of any or all rights, duties or
obligations of the Design - Builder under this Agreement will be permitted only with the express
consent of the City. Nothing in this Agreement shall create any contractual relationship between
City and any subcontractor nor shall it create any obligation on the part of the City to pay or to
see to the payment of any monies due to any such subcontractor other than as otherwise is
required by law.
16. Waiver. Waiver of a breach or default under this Agreement shall not constitute a
continuing waiver of a subsequent breach of the same or any other provision under this
Agreement.
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17. Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
18. Controlling Law Venue. This Agreement and all matters relating to it shall be
governed by the laws of the State of California and any action brought relating to this Agreement
shall be held exclusively in a state court in the County of Riverside.
19. Litigation Expenses and Attorneys' Fees. If either party to this Agreement
commences any legal action against the other party arising out of this Agreement, the prevailing
party shall be entitled to recover its reasonable litigation expenses, including court costs, expert
witness fees, discovery expenses, and attorneys' fees.
20. Mediation. The parties agree to make a good faith attempt to resolve any disputes
arising out of this Agreement through mediation prior to commencing litigation. The parties shall
mutually agree upon the mediator and share the costs of mediation equally. If the parties are
unable to agree upon a mediator, the dispute shall be submitted to JAMS (formerly known as
Judicial Arbitration and Mediation Services, Inc.) or its successor in interest. JAMS shall provide
the parties with the names of five qualified mediators. Each party shall have the option to strike
two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the
dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
21. Authority to Enter Agreement and Administration. Design - Builder has all requisite
power and authority to conduct its business and to execute, deliver, and perform the Agreement.
Each party warrants that the individuals who have signed this Agreement have the legal power,
right, and authority to make this Agreement and to bind each respective party. The City Manager
is authorized to enter into an amendment or otherwise take action on behalf of the City to make
the following modifications to the Agreement: (a) a name change; (b) grant extensions of time;
(c) non - monetary changes in the scope of services; and /or (d) suspend or terminate the
Agreement. The Director of Public Works shall act as the Project administrator on behalf of the
City.
22. Prohibited Interests. Design - Builder maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Design - Builder, to solicit or secure this Agreement. Further, Design - Builder warrants that it
has not paid nor has it agreed to pay any company or person, other than a bona fide employee
working solely for Design - Builder, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement. For
breach or violation of this warranty, City shall have the right to rescind this Agreement without
liability. For the term of this Agreement, no member, officer or employee of City, during the term
of his or her service with City, shall have any direct interest in this Agreement, or obtain any
present or anticipated material benefit arising therefrom.
23. Equal Opportunity Employment. Design - Builder represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex
or age. Such non - discrimination shall include, but not be limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
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24. Prevailing Wages.
a. Design - Builder and all subcontractors shall adhere to the general prevailing
rate of per diem wages as determined and as published by the State Director of the Department
of Industrial Relations pursuant to Labor Code Sections 1770, 1773, and 1773.2. Copies of these
rates and the latest revisions thereto are on file in the office of the City Clerk of the City of Lake
Elsinore and are available for review upon request.
b. Design - Builder's attention is directed to the provisions of Labor Code
Sections 1774, 1775, 1776, 1777.5 and 1777.6. Design - Builder shall comply with the provisions
of these Sections. The statutory provisions for penalties for failure to comply with the State's wage
and the hours laws will be enforced.
C. Labor Code Sections 1774 and 1775 require the Design - Builder and all
subcontractors to pay not less than the prevailing wage rates to all workmen employed in the
execution of the contract and specify forfeitures and penalties for failure to do so. The minimum
wages to be paid are those determined by the State Director of the Department of Industrial
Relations. Labor Code Section 1776 requires the Design - Builder and all subcontractors to keep
accurate payroll records, specifies the contents thereof, their inspection and duplication
procedures and certain notices required of the Design - Builder pertaining to their location. The
statutory penalties for failure to pay prevailing wages will be enforced. If the Project has been
awarded to Design - Builder on or after April 1, 2015, Design - Builder and its subcontractors must
furnish electronic certified payroll records to the Labor Commissioner. Beginning January 1,
2016, Design - Builder and its subcontractors must furnish electronic certified payroll records to the
Labor Commissioner without regard to when the Project was awarded to Design - Builder.
d. Labor Code Section 1777.5 requires Design - Builder or subcontractor
employing tradesmen in any apprenticeable occupation to apply to the Joint Apprenticeship
Committee nearest the site of the public works project, which administers the apprenticeship
program in that trade for a certificate of approval. The certificate will also fix the ratio of
apprentices to journeymen to be used in the performance of the Agreement. The Design - Builder
is required to make contributions to funds established for the administration of apprenticeship
programs if the Design - Builder employs registered apprentices or journeymen in any
apprenticeable trade and if other contractors on the public works site are making such
contributions. Information relative to apprenticeship standards, contributions, wage schedules
and other requirements may be obtained from the State Director of Industrial Relations or from
the Division of Apprenticeship Standards. Labor Code Section 1777.6 provides that it shall be
unlawful to refuse to accept otherwise qualified employees as registered apprentices solely on
the grounds of race, religious creed, color, national origin, ancestry, sex, or age.
e. Eight hours labor constitutes a legal day's work, as set forth in Labor Code
Section 1810.
25. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
[Signatures on next page]
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the date first written above.
"CITY"
CITY OF LAKE ELSINORE, a municipal
corporation
"DESIGN- BUILDER"
GameTime /Great Western, a Contractor
Grant Yates, City Manager
By:
Its:
ATTEST:
City Clerk By.
Its:
APPROVED AS TO FORM:
City Attorney
ATTACHMENTS
A. Scope of Work
B. Fee Schedule
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ATTACHMENT A
SCOPE OF WORK
[Attached]
Play Equipment Replacement Scope of Work
SUMMARY
A. Design -build three (3) turnkey children's playground facilities at Yarborough,
Summerlake, and Machado Parks.
B. Evaluate site configuration and characteristic and provide best fit site specific
conceptual design plans (maximum two conceptual designs per park site).
C. The designs shall meet ADA, OSHA, and all applicable laws and regulation
requirements, including ADA accessible path of travel to the parking lot.
D. The conceptual designs shall partially or fully facilitate the usage of special needs
children and include structures designed for 2 -5 years of age and structures for 5-
12 years of age.
E. The total combined budget for the design -build and installation of Children's Play
Equipment at the three park sites is approximately $405,000.
F. Following City approval, procure and install play equipment complete and in place.
G. Prepare subgrade and install acceptable ADA compliant safety surfacing at
playground.
H. Perform project management, value analysis and risk management throughout
entire design and construction phases.
I. Coordinate with Public Works and Community Services Department staff and utility
companies for related facilities, drainage, and other subsurface infrastructure.
J. The Design -Build firms shall provide, The City of Lake Elsinore, the design and
price quote for the purchase of playground structures, and a design and price
quote for shade structures (one for each playground), and a design and a price
quote for ADA Compliant safety surfacing for the three City Parks.
K. Design -Build firm shall provide a detailed written outline of their firms proposed
approach and timeline for the project and the tasks the firm undertakes prior to and
during the project to ensure its completion and success.
II. SUBMITTALS
A. The Design -Build firm shall submit a complete set of the design and build quote
submittals, including:
L Play Equipment Manufacturer and Manufacturer's Representative's
name(s) and address(es).
ii. Design and price quote for the play structures, and notations of
compliance with CPSC, ASTM F148 -98, and ADA.
iii. Design and price quote for the shade structures, and notations of
compliance with CPSC, ASTM F148 -98, and ADA.
iv. Design and price quote for the safety surfacing, and notations of
compliance with CPSC, ASTM F148 -98, and ADA.
v. Copy of Manufacturers Warranties in Certificate format.
B. Approval of the submittals shall be the Design -Build firm's authorization to order
the required material and equipment. There will be no deviation from the approved
submittal without the written authorization of the City's representative.
III. PRODUCTS
A. Acceptable Playground manufacturers:
L Landscape Structures (EVOS) or equal
ii. Gametime (GREAT WESTERN) or equal
iii. Miracle (KIDS' CHOICE) or equal
B. Acceptable ADA compliant safety surfacing:
L Poured in place, seamless, resilient rubber surfacing.
ii. Fibar engineered woodchips (FIBAR SYSTEM 312) or equal.
iii. A combination of i. and ii.
Other products may be considered equal if all of the parameters, specifications
and design meet the products specifications as listed above.
IV. INSTALLATION
A. The City will perform demolition and disposal of existing play equipment.
B. Playground equipment will be installed by a Design -Build firm certified by the
manufacture to install their products as selected by City of Lake Elsinore. Explicit
installation instructions shall be provided by the manufacturer, which shall include
detailed, scaled plan view; elevations; footing drawings and details: as well as,
written instructions to assure proper installation of the playground structure.
C. Playground equipment will be installed in accordance with the manufacturer's
installation specifications. The installation crew leader must be CPSI certified. A
Manufacturer's Representative must inspect the final installation prior to
acceptance, upon completion of this inspection; the manufacturer must provide to
the City of Lake Elsinore, a letter certifying that the equipment has been installed
completely to the manufacturers design and specifications at no additional cost to
the City. The Manufacturer's representative must be a Certified Safety Inspector
and not employed by the installer.
V. CERTIFICATIONS AND STANDARDS
A. ASTM as defined in Section 02200
B. CPSC: Consumer Product Safety Commission
C. IPEMA: International Playground Equipment Manufacturers Association
D. ADA: Americans with Disabilities Act
E. ISO 9001: International Organization for Standardization
VI. WARRANTY /TERMS OF SALES
A. MINIMUM 50 -YEAR LIMITED WARRANTY:
On all aluminum posts, stainless steel fasteners, clamps, beams and caps
against structural failure due to corrosion /natural deterioration or manufacturing
defects.
B. 15 -YEAR LIMITED WARRANTY:
On all plastic components, climbers, decks, ladders against structural failure due
to material or manufacturing defects.
C. 10 -YEAR LIMITED WARRANTY:
On concrete products, against structural failure due to natural deterioration or
manufacturing defects.
D. 8 -YEAR LIMITED WARRANTY:
On climbers and climbing cables against defects in materials or manufacturing
defects. On fabric against failure from significant fading, deterioration,
breakdown, mildew, outdoor heat, cold or discoloration.
E. 3 -YEAR LIMITED WARRANTY:
On all other parts, i.e.: swings seats and hangers, grills, climber handholds,
wiggle ladders, chain ladders and swing chain, trolleys and bumpers, against
failure due to corrosion /natural deterioration or manufacturing defects.
ATTACHMENT B
FEE SCHEDULE
[Attached]
Great Western Park & Playground
P.O. Box 97 QUOTE
Wellsville, UT 84339 477418
800.453.2735
www.gwl)arli.com
11/26/2014
Yarborough Park RFP Final
City of Lake Elsinore Project #: P60627
Attn: Stewart Rutledge Ship To Zip: 92530
521 N Langstaff Street
Lake Elsinore, CA 92530
Phone: 951- 453 -9470
sutledge @Lake - Elsinore.org
B
n 9 $
9
$
1 031TSA
P1ayWorx GFRC - Treehouse
$48,959.00
$48,959.00
1 RDU
Game Time - Custom 5 -12 Playground
$16,054.00
$16,054.00
1 RDU
Game Time - Swing Set
$6,294.00
$6,294.00
1 35' x 35'
Custom Canopies - 35' x 35' x 14' Entry hip -
$9,600.00
$9,600.00
Prices include fteight, rebar footing cages and
CA Fire Marshal fabric. Permits are the
responsibilitY @the agent or customer.
1 5033
Game Time - 5 -12 Age Appropriate Fiberglass
$994.00
$994.00
Sign
1 38009
Game Time - Spinning Leaf Seat (straight)
$599.00
$599.00
1 38018
Game Time - Flower Talk Tube
$535.00
$535.00
1 38217
Game Time - Flower Talk Tube Ground Level
$496.00
$496.00
2 -5
1 38230
Game Time - Log Balance Beam
$1,995.00
$1,995.00
2 38111L
Game Time - Tree Stump w /Label
$542.00
$1,084.00
3 38218L
Game Time - Small Mushroom Brown w/
$437.00
$1,311.00
Label
1 38219L
Game Time - Large Mushroom Brown w/
$516.00
$516.00
Label
1 ENG
Custom Canopies - Engineering -
$1,100.00
$1,100.00
Prices include freight, rebar footing cages and
CA Fire Marshal fabric. Permits are the
responsibility of the agent or customer.
1 178749
Game Time - Owner's Kit
$50.00
$50.00
1 BOND
Game Time - Payment & Performance bond
$1,500.00
$1,500.00
1 EWF
GT -Impax - Engineered Wood Fiber -
$3,230.00
$3,230.00
Delivered -
2,056 SU. FT.
8" Compacted Depth
102 CY
1 PIP
GT -Impax - Pour In Place Surfacing -
$4,658.00
$4,658.00
317s/'@ 3.5" @stem depth to acc0711naodate 8'
CFH with 83 L77Ft TrnDown
50/50 Standard Color - Aromatic Binder
PREVAILING State Wages
H3 6ss 9) waai,A�s: Us �Yai4 p: 684*.141,3 € §5 ew..gr
llrvin Clhr19trn ,3Pn ElrOw
Page I oft dFYin.'gwpark.cnn errw'ifgwrC
Yarborough Park RFP Final
QUOTE
#77418
11/26/2014
Excludes anything not listed here.
Shipping to Lake Elsinore, CA 92530 SubTotal: $199,850.00
Discount: ($2,801.70)
Quoted at PREVAILING Wage Tax: $7,201.22
Freight: $10,975.08
COST OF ANY REQUIRED PERMITS FOR SHADE STRUCTURES Total Amount: $215,224.60
IS THE RESPONSIBILITY OF THE CUSTOMER. WE WILL
PROVIDE CA STAMPED DRAWINGS.
CUSTOMER IS RESPONSIBLE FOR OFFLOADING ALL
EQUIPMENT FROM DELIVERY TRUCK.
** *Note: If you are issuing a P.O. or CONTRACT please make it payable to GameTime C/O Great Western. Checks should also be
made payable to Gametime C/O Great Western **
Page 2 of 2
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City of Lake Elsinore
Attn: Stewart Rutledge
900 West Broadway
Lake Elsinore, CA 92350
Phone: 951-453-9470
sutledge @Lake - Elsinore.org
Great Western Park & Playground
P.O. Box 97
Wellsville, UT 84339
800.453.2735
www.gwparli.com
Summerlalce Park RFP Final
QUOTE
#77421
11/26/2014
Project #: P60625
Ship To Zip: 92530
1 RDU
Game Time - Custom 5 -12 Playground
$22,079.00
$22,079.00
1 RDU
Game Time - Custom 2 -5 Playground
$17,756.00
$17,756.00
1 RDU
Game Time - Swings
$2,703.00
$2,703.00
1 25' x 20'
Custom Canopies - 25'x 20'x 12' Entry hip -
$4,589.00
$4,589.00
Prices include• - eight, rebar footing cages and
CA Fire Marshal fabric. Permits are the
responsibility of the agent or customer.
1 35' x 35'
Custom Canopies - 35'x 35'x 14' Entry hip -
$8,832.00
$8,832.00
Prices include freight, rebar footing cages and
CA Fire Marshal fabric. Permits are the
responsibility of the agent or customer.
1 5033
Game Time - 5 -12 Age Appropriate Fiberglass
$994.00
$994.00
Sign
1 5032
Game Time - 2 -5 Age Appropriate Fiberglass
$994.00
$994.00
Sign
1 90467
Game Time - Maze Time Panel Below DK
$1,094.00
$1,094.00
1 91094
Game Time - Half Panel w/ ThunderRing (31))
$842.00
$842.00
1 90722
Game Time - 3 In a Row Gadget Panel Below
$1,809.00
$1,809.00
Dk
1 81748
Game Time - Beat Club
$1,688.00
$1,688.00
2 ENG
Custom Canopies - Engineering -
$1,000.00
$2,000.00
Prices include freight, rebar footing cages and
CA Fire Marshal fabric. Permits are the
responsibility of the agent or customer.
1 178749
Game Time - Owner's Kit
$50.00
$50.00
1 PIP
GT -hnpax - Pour In Place Surfacing -
$3,800.00
$3,800.00
295 sf @ 3. S" System depth to acc0117717odate 8'
CFH with 60 LnF1 TrnDown
50150 Standard Color - Aromatic Binder
PREVAILING State Wages
I EWF
GT -Impax - Engineered Wood Fiber -
$6,131.00
$6,131.00
Delivered -
4,0 79 SU. FT.
8" Compacted Depth
202 CY
Credt WeS le ro
1'6 Y"a It 4tata,"4'ur 14.10 p33fi t5313i .,�x a�i<. .
llfwi q 1n111f Isti,,n fm
Page 1 of 2
devin lgwpark.ca m
�Iqwprk.ciim
Summerlake Park RFP Final
QUOTE
#77421
11/26/2014
INSTALL Game Time - Installation of Summerlake Park $61,600.00 $61,600.00
Includes the follwing: Excavate and dispose of
sand and soil for 205 SF of PIP Excavate and
dispose of sand and soil for 4079 SF of EWE
Curb cut and re- stripe for ADA ADA Ramp
from parking area 20 linear feet of ADA
sidewalk One ADA ramp in to EWF Install
Equipment: Install a 35' x 35' square hip
shades and a 20' x 25' hip shade: 2' diameter
footings and 6' deep (8 posts total) Install
concrete base for 205 SF of PIP Install 4079
SF of new EWF - please include fabric in your
cost Excludes anything not listed here.
Shipping to Lake Elsinore, CA 92530 SubTotal: $139,661.00
Quoted at PREVAILING Wage Discount: ($$9,690.6
Q g Tax: $9,853.66 6
Freight: $4,560.61
COST OF ANY REQUIRED PERMITS FOR SHADE STRUCTURES Total Amount: $141,385.02
IS THE RESPONSIBILITY OF THE CUSTOMER. WE WILL
PROVIDE CA STAMPED DRAWINGS.
CUSTOMER IS RESPONSIBLE FOR OFFLOADING ALL
EQUIPMENT FROM DELIVERY TRUCK.
*Note: If you are issuing a P.O. or CONTRACT please make it payable to GameTime C/O Great Western. Checks should also be
made payable to Gametime C/O Great Western"
Page 2 of 2
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Great Western Park & Playground
P.O. Box 97 QUOTE,
�t Wellsville, UT 84339 #77420
800.453.2735
www.gwpark.eo►n 11/26/2014
Machado Park RFP Final
City of Lake Elsinore Project #: P60626
Attn: Stewart Rutledge Ship To Zip: 92530
521 N Langstaff Street
Lake Elsinore, CA 92530
Phone: 951- 453 -9470
sutledge @Lake- Elsinore.org
Usti rl I=hristPnsrn Chan+
Page I of 2 dev €n,gwpark.€ mi crnq': qwp
I RDU
Game Time - Custom 2 -12 Playground
$43,761.00
$43,761.00
1 RDU
Game Time - Swing Set
$2,650.00
$2,650.00
1 30'x 40'
Custom Canopies - 30'x 40'x 14' hip
$8,867.00
$8,867.00
rectangular -
Prices include freight, rebar footing cages and
CA Fire Marshal fabric. Permits are the
responsibility of the agent or customer.
1 5034
Game Time - 2 -5 or 5 -12 Age Appr Fiberglass
$994.00
$994.00
Sign
1 38224
Game Time - Clown Fish
$3,314.00
$3,314.00
2 Engineering
Custom Canopies - Engineering
$1,000.00
$2,000.00
1 178749
Game Time - Owner's Kit
$50.00
$50.00
1 EWF
GT -Impax - Engineered Wood Fiber -
$4,450.00
$4,450.00
Delivered -
2,961 SU. FT.
8" Compacted Depth
147 CY
1 PIP
GT -Impax - Pour In Place Surfacing -
$12,301.00
$12,301.00
955 @@ 3.5" System depth to accommodate 6'
CFH with 111 LnFt TrnDown
50/50 Standard Color - Aromatic Binder
PREVAILING State Wages
1 BOND
Game Time - Payment & Performance bond
$2,415.00
$2,415.00
Usti rl I=hristPnsrn Chan+
Page I of 2 dev €n,gwpark.€ mi crnq': qwp
Machado Park RFP Final
QUOTE
#77420
11/26/2014
Re- stripe existing ADA spots Redo existing
ADA ramp ADA rarnp in to EWF Install
Equipment: Install a 40' x 30' bip canopy
shade: 2' diameter footings and 6' deep (4
posts total) Install concrete base for 788 SF of
PIP Install 2961 SF of new EWF: Include
fabric in your costs Excludes anything not
listed here.
Shipping to Lake Elsinore, CA 92530 SubTotal: $134,927.00
Discount: ($9,621.50)
Quoted at PREVAILING Wage Tax: $4,517.16
Freight: $5,246.43
COST OF ANY REQUIRED PERMITS FOR SHADE STRUCTURES Total Amount: $135,069.09
IS THE RESPONSIBILITY OF THE CUSTOMER. WE WILL
PROVIDE CA STAMPED DRAWINGS.
CUSTOMER IS RESPONSIBLE FOR OFFLOADING ALL
EQUIPMENT FROM DELIVERY TRUCK.
** *Note: If you are issuing a P.O. or CONTRACT please make it payable to GameTime C/O Great Western. Checks should also be
made payable to Gametime C/O Great Western **
Page 2 of 2
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