HomeMy WebLinkAbout14-385 Design-Build Contract Award Serenity ParkCITY OF
LAKE
�LSIN0KE
DRE=AM EXTREMEM
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT M. YATES
CITY MANAGER
DATE: DECEMBER 9, 2014
SUBJECT: Design -Build Contract Award for FY2014 -2015 Skate Zone at Serenity
Park — Project No. 4419
Recommendation
1. Appropriate a total $472,500 for the design -build construction of a Skate Zone
at Serenity Park with funds of $128,761 from Fund 105 General Project Fund
and $343,739 from Fund 371 Serenity Park CFD Construction.
2. Award the Design -Build contract for the FY2014 -2015 Skate Zone at Serenity
Park Project to Spohn Ranch Skate Parks, in the amount of $350,000.
Allocate a total construction budget of $402,500 (includes a 15% construction
contingency of $52,500).
3. City Council approve the Design -Build Contract in substantially the form
attached and authorize the City Manager to execute the Design -Build
Contract with Spohn Ranch Skate Parks in such final form as approved by the
City. Attorney, and authorize the City Manager to execute contract
amendments not to exceed $402,500.
Background
The City Council approved the Skate Zone at Serenity Park project in the FY2014 -15
CIP.
The City entered into an agreement with American Ramp Company to provide a
conceptual design for a Skatepark at Serenity Park. A community workshop was held
on September 11, 2014. Approximately a dozen avid skaters attended. Each person
was given the opportunity to give their opinions on specific design features through a
questionnaire and a round table discussion.
On September 24, 2014, the City issued a request for Statement of Qualifications
(SOQs) for Skatepark Facility Design -Build Services. SOQs were solicited and received
Design Build Contract Award to Spohn Ranch Skate Parks
FY 2014 -2015 Skate Zone at Serenity Park
December 9, 2014
Page 2 of 3
on October 8, 2014 at 2:00 p.m. The City received SOQs from American Ramp
Company, Grindline, Spohn Ranch Skate Parks, and Wally Hollyday Skate Parks. All
four companies were deemed qualified by staff.
Request for Proposals (RFPs) were sent out on October 14, 2014 to the four qualified
firms for the Skate Zone at Serenity Park. RFPs were received November 7, 2014 at
2:00 p.m.
Discussion
A selection committee of four City staff interviewed the four top firms that submitted
proposals. Each company was rated on qualifications, local experience, understanding
and approach to the project, and price. The selection committee ranked Spohn Ranch
Skate Parks as the top company.
Staff determined that the proposed project is categorically exempt from the California
Environmental Quality Act (Cal. Publ. Res. Code § §21000 et seq.: "CEQA ") and the
State CEQA Guidelines (14. Cal. Code Regs § §15000 et seq.), specifically pursuant to
Section 15303 (Class 3 — New Construction or Conversion of Small Structures) of the
CEQA Guidelines because construction of a skate park consists of the construction and
location of a limited number of new, small facilities or structures. It has been
determined that the project will not have an impact upon an environmental resource of
critical concern that has been designated, precisely mapped and adopted pursuant to
law by federal, state or local agencies.
Fiscal Impact
The estimated construction budget and funds available for design and installation are as
follows:
Estimated Design Build Costs:
Base Contract $ 350,000
Contingency (15 %) 52,500
Construction Management, Inspection and Testing 70,000
Estimated Total Construction $ 472,500
Funding:
General Project Fund (Darwin Rodgers) $ 128,761
CFD 2005 -1 Serenity 343,739
Estimated Total Funding $ 472,500
�a
Design Build Contract Award to Spohn Ranch Skate Parks
FY 2014 -2015 Skate Zone at Serenity Park
December 9, 2014
Page 3 of 3
Prepared by: Cathy McCarthy
Project Analyst
Approved by Vince Damasse, P.E.
Director of Public Works
Approved by Jason Simpson
Director Administrative Services Department
Approved by: Grant Yates, City Manager
Attachments: Agreement for Design -Build Services — Design & Construction
Service for Skate Zone at Serenity Park
FORM OF AGREEMENT FOR DESIGN -BUILD SERVICES
SPOHN RANCH, INC.
DESIGN & CONSTRUCTION SERVICES FOR SKATE ZONE AT SERENITY PARK
CIP PROJECT NO. 4419
This Agreement for Design Build Services ( "Agreement ") is made and entered into as of
December 9, 2014, by and between the City of Lake Elsinore, a municipal corporation ( "City ")
and Spohn Ranch, Inc. a corporation ( "Design- Builder ").
The City and Design - Builder, in consideration of the mutual promises and covenants set
forth herein, agree as follows:
1. The Project Scope of Work and Project Documents. Design - Builder agrees to
perform the Scope of Work consisting of, in general, the design and construction of the following
public improvements ( "work ") identified as:
Skate Zone at Serenity Park (the "Project ").
The Project Documents include this Agreement and all of the following: (1) the Request
for Proposals including proposal as submitted by the Design - Builder (collectively, the "Proposal "),
Construction Documents, General Specifications, Special Provisions, and all attachments and
appendices; (2) everything referenced in such documents, such as specifications, details,
standard plans or drawings and appendices, including all applicable State and Federal
requirements; (3) all required bonds, insurance certificates, permits, notices, and affidavits; and
(4) any and all addenda or supplemental agreements clarifying, amending or extending the work
contemplated as may be required to insure completion in an acceptable manner. All of the
provisions of the above - listed documents are made a part of this Agreement as though fully set
forth herein.
2. Compensation.
a. For and in consideration of the payments and agreements to be made and
performed by City, Design - Builder agrees to design and construct the Project, including furnishing
all materials and performing all work required for the Project, and to fulfill all other obligations as
set forth in the Proposal, such contract price being Three Hundred and Fifty Thousand dollars
($350,000), which shall be paid as follows:
Design - Builder shall submit on a monthly basis an itemized statement to City on a
City approved form for the work performed (the "Progress Payment Request'), which shall include
documentation setting forth in detail a description of the work. Subject to the provision for
retention as set forth below, City shall pay Design - Builder the amount of Progress Payment
Request within thirty (30) days of receipt of such request, provided that no payment hereunder
shall be made by the City to Design - Builder for site work until such site work has been inspected
by the City to verify that such site work has been constructed in accordance with the Project
Documents.
The compensation set forth in this Agreement shall be the maximum
compensation with Design - Builder may receive under this Agreement. A ten percent
(10 %) retention shall be withheld from payments to Design - Builder for the construction
phase of the Project which retention shall be released after the appropriate statutes have
expired and all liens and stop payment notices have been released or otherwise cleared
to the satisfaction of the City.
b. City hereby promises and agrees to engage, and does hereby engage,
Design - Builder to provide the services and materials, do the work, and fulfill the obligations
according to the terms and conditions herein contained and referred to, for the prices set forth,
and hereby contracts to pay the same at the time, in the manner, and upon the conditions set
forth in the Project Documents.
C. The compensation provided herein shall cover all expenses, losses,
damages, and consequences arising out of the nature of work during its progress or prior to its
acceptance including those for well and faithfully completing the work and the whole thereof in
the manner and time specified in the Project Documents; and also including those arising from
actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of
the work, suspension or discontinuance of the work, and all other unknowns or risks of any
description connected with the work.
Completion of Work.
a. Design - Builder shall perform all work within the time set forth in the
Schedule of Performance and shall provide, furnish and pay for all the labor, materials, necessary
tools, expendable equipment, and all taxes, utility and transportation services required for
construction of the Project.
b. All work shall be performed and completed in a good workmanlike manner
in strict accordance with the drawings, specifications and all provisions of this Agreement as
hereinabove defined and in accordance with applicable laws, codes, regulations, ordinances and
any other legal requirements governing the Project.
C. Design - Builder shall not be excused with respect to the failure to so comply
by any act or omission of the City, the Director of Public Works, the City Engineer, a City inspector,
or a representative of any of them, unless such act or omission actually prevents the Design -
Builder from fully complying with the requirements of the Project Documents, and unless the
Design - Builder protests at the time of such alleged prevention that the act or omission is
preventing the Design - Builder from fully complying with the Project Documents. Such protest
shall not be effective unless reduced to writing and filed with the City within three (3) working days
of the date of occurrence of the act or omission preventing the Design - Builder from fully complying
with the Project Documents.
d. City and Design - Builder recognize that time is of the essence in the
performance of this Agreement and further agree that if the work called for under the Agreement
is not completed within the time specified in the Schedule of Performance, damages will be
sustained by the City and that, it is and will be impracticable or extremely difficult to ascertain and
determine the actual amount of damages the City will sustain in the event of, and by reason of,
such delay. It is, therefore, agreed that such damages shall be presumed to be in the amount of
Five Hundred Dollars ($500) per calendar day, and that the Design - Builder will pay to the City,
or City may retain from amounts otherwise payable to Design - Builder, such amount for each
calendar day by which the Design - Builder fails to complete the work, including corrective items of
work, under this Agreement within the time hereinabove specified and as adjusted by any
changes to the work.
4. Changes to Work. City and Design - Builder agree that the City may make changes
to the work, or suspend the work, and no matter how many changes, such changes or
suspensions are within the contemplation of the Design - Builder and City and will not be a basis
for a compensable delay claim against the City nor be the basis for a liquidated damages claims
against the Design - Builder.
Any change to the work shall be by way of a written instrument ( "change order ") signed
by the City and the Design - Builder, stating their agreement to the following:
a. The scope of the change in the work;
b. The amount of the adjustment to the contract price; and
c. The extent of the adjustment to the Schedule of Performance.
The Director of Public Works is authorized to sign any change order provided that sufficient
contingency funds are available in the City's approved budget for the Project. All change in the
work authorized by the change order shall be performed under the applicable conditions of the
Project Documents. City and Design - Builder shall negotiate in good faith and as expeditiously as
possible the appropriate adjustments for such changes.
5. Bonds. Design - Builder shall provide, before commencing work, a Faithful
Performance Bond and a Labor and Material Bond, each for one - hundred percent (100 %) of the
contract price in the form that complies with the Project Documents and is satisfactory to the City
Attorney.
6. Non - Assignability. Neither this Agreement nor any rights, title, interest, duties or
obligations under this Agreement may be assigned, transferred, conveyed or otherwise disposed
of by Design - Builder without the prior written consent of City.
7. Licenses. Design - Builder represents and warrants to City that it holds or that its
designated contractor for construction of the Project will hold a contractor's license or licenses set
forth in the Project Documents, is registered with the Department of Industrial Relations pursuant
to Labor Code Section 1725.5 as of March 1, 2015, and holds such other licenses, permits,
qualifications, insurance and approvals of whatsoever nature which are legally required of Design -
Builder. Design - Builder represents and warrants to City that Design - Builder shall, at its sole cost
and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses,
permits, insurance and approvals which are legally required of Design - Builder to practice its
profession. Design - Builder and its subcontractors shall maintain City of Lake Elsinore business
licenses.
8. Indemnity. Design - Builder shall indemnify, defend, and hold harmless the City and
its officials, officers, employees, agents, and volunteers from and against any and all losses,
liability, claims, suits, actions, damages, and causes of action arising out of any personal injury,
bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal
law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent
acts or omissions of Design - Builder or its employees, subcontractors, or agents, by acts for which
they could be held strictly liable, or by the quality or character of their work. The foregoing
obligation of Design - Builder shall not apply when (1) the injury, loss of life, damage to property,
or violation of law arises from the sole negligence or willful misconduct of the City or its officers,
employees, agents, or volunteers and (2) the actions of Design - Builder or its employees,
subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property,
or violation of law. It is understood that the duty of Design - Builder to indemnify and hold harmless
includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance
by City of insurance certificates and endorsements required under this Agreement does not
relieve Design - Builder from liability under this indemnification and hold harmless clause. This
indemnification and hold harmless clause shall apply to any damages or claims for damages
whether or not such insurance policies shall have been determined to apply. By execution of this
Agreement, Design - Builder acknowledges and agrees to the provisions of this Section and that it
is a material element of consideration.
9. Insurance Requirements.
a. Insurance. Design - Builder, at Design - Builder's own cost and expense,
shall procure and maintain, for the duration of the Agreement, unless modified by the City's Risk
Manager, the following insurance policies.
i. Workers' Compensation Coverage. Design - Builder shall maintain
Workers' Compensation Insurance and Employer's Liability Insurance for his /her
employees in accordance with the laws of the State of California. In addition, Design -
Builder shall require each subcontractor to similarly maintain Workers' Compensation
Insurance and Employer's Liability Insurance in accordance with the laws of the State of
California for all of the subcontractor's employees. Any notice of cancellation or non -
renewal of all Workers' Compensation policies must be received by the City at least thirty
(30) days prior to such change. The insurer shall agree to waive all rights of subrogation
against City, its officers, agents, employees and volunteers for losses arising from work
performed by Design - Builder for City. In the event that Design - Builder is exempt from
Worker's Compensation Insurance and Employer's Liability Insurance for his /her
employees in accordance with the laws of the State of California, Design - Builder shall
submit to the City a Certificate of Exemption from Workers Compensation Insurance in a
form approved by the City Attorney.
ii. General Liability Coverage. Design - Builder shall maintain
commercial general liability insurance in an amount not less than one million dollars
($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a
commercial general liability insurance form or other form with a general aggregate limit is
used, either the general aggregate limit shall apply separately to the work to be performed
under this Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Required commercial general liability coverage shall be at least as broad
as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed.
11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL 0404
covering Broad Form Comprehensive General Liability. No endorsement may be attached
limiting the coverage.
iii. Automobile Liability Coverage. Design - Builder shall maintain
automobile liability insurance covering bodily injury and property damage for all activities
of the Design - Builder arising out of or in connection with the work to be performed under
this Agreement, including coverage for owned, hired and non -owned vehicles, in an
amount of not less than one million dollars ($1,000,000) combined single limit for each
occurrence. Automobile liability coverage must be at least as broad as Insurance Services
Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 ( "any auto "). No endorsement
may be attached limiting the coverage.
iv. Professional Liability Coverage. Consultant shall maintain
professional errors and omissions liability insurance appropriate for Consultant's
profession for protection against claims alleging negligent acts, errors or omissions which
may arise from Consultant's services under this Agreement, whether such services are
provided by the Consultant or by its employees, subcontractors, or sub consultants. The
amount of this insurance shall not be less than one million dollars ($1,000,000) on a
claims -made annual aggregate basis, or a combined single limit per occurrence basis.
b. Endorsements. Each general liability and automobile liability insurance
policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be
endorsed with the following specific language:
i. The City, its elected or appointed officers, officials, employees,
agents and volunteers are to be covered as additional insured with respect to liability
arising out of work performed by or on behalf of the Design - Builder, including materials,
parts or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the
City, its elected or appointed officers, officials, employees, agents and volunteers. Any
insurance maintained by the City, including any self- insured retention the City may have,
shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with respect to the limits of
liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its
elected or appointed officers, officials, employees or agents.
V. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its elected or appointed officers, officials,
employees, agents or volunteers.
vi. The insurance provided by this Policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits except after thirty (30) days written
notice has been received by the City.
C. Deductibles and Self- Insured Retentions. Any deductibles or self- insured
retentions must be declared to and approved by the City. At the City's option, Design - Builder
shall demonstrate financial capability for payment of such deductibles or self- insured retentions.
d. Certificates of Insurance. Design - Builder shall provide certificates of
insurance with original endorsements to City as evidence of the insurance coverage required
herein. Certificates of such insurance shall be filed with the City on or before commencement of
performance of this Agreement. Current certification of insurance shall be kept on file with the
City at all times during the term of this Agreement.
10. Notices. Any notice required to be given under this Agreement shall be in writing
and either served personally or sent prepaid, first class mail. Any such notice shall be addressed
to the other party at the address set forth below. Notice shall be deemed communicated within
48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Design - Builder: Spohn Ranch, Inc.
Attn: Aaron Spohn, President and Founder
6824 S. Centinela
Los Angeles, CA 90230
11. Termination.
a. City may cancel this Agreement at any time upon five (5) days written
notice to Design - Builder. Design - Builder agrees to cease all work under this Agreement on or
before the effective date of such notice.
b. In the event of termination or cancellation of this Agreement by City, due
to no fault or failure of performance by Design - Builder, Design - Builder shall be paid full
compensation for all services performed by Design - Builder, in an amount to be determined as
follows: For work done in accordance with all of the terms and provisions of this Agreement,
Design - Builder shall be paid an amount equal to the amount of services performed prior to the
effective date of termination or cancellation; provided, in no event shall the amount of money paid
under the foregoing provisions of this Section exceed the amount which would be paid Design -
Builder for the full performance of the work required by this Agreement.
12. Independent Contractor.
It is understood that Design - Builder, in the performance of the work agreed to be
performed, shall act as and be an independent contractor and shall not act as an agent or
employee of the City.
13. Entire Agreement. This Agreement constitutes the complete and exclusive
statement of agreement between the City and Design - Builder. All prior written and oral
communications, including correspondence, drafts, memoranda, and representations, are
superseded in total by this Agreement.
14. Amendments. This Agreement may be modified or amended only by a written
document executed by both Design - Builder and City and approved as to form by the City Attorney,
15. Assignment and Subcontracting. Design - Builder shall be fully responsible to City
for all acts or omissions of any subcontractors. Assignments of any or all rights, duties or
obligations of the Design - Builder under this Agreement will be permitted only with the express
consent of the City. Nothing in this Agreement shall create any contractual relationship between
City and any subcontractor nor shall it create any obligation on the part of the City to pay or to
see to the payment of any monies due to any such subcontractor other than as otherwise is
required by law.
16. Waiver. Waiver of a breach or default under this Agreement shall not constitute a
continuing waiver of a subsequent breach of the same or any other provision under this
Agreement.
17. Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
18. Controlling Law Venue. This Agreement and all matters relating to it shall be
governed by the laws of the State of California and any action brought relating to this Agreement
shall be held exclusively in a state court in the County of Riverside.
19. Litigation Expenses and Attorneys' Fees. If either party to this Agreement
commences any legal action against the other party arising out of this Agreement, the prevailing
party shall be entitled to recover its reasonable litigation expenses, including court costs, expert
witness fees, discovery expenses, and attorneys' fees.
20. Mediation. The parties agree to make a good faith attempt to resolve any disputes
arising out of this Agreement through mediation prior to commencing litigation. The parties shall
mutually agree upon the mediator and share the costs of mediation equally. If the parties are
unable to agree upon a mediator, the dispute shall be submitted to JAMS (formerly known as
Judicial Arbitration and Mediation Services, Inc.) or its successor in interest. JAMS shall provide
the parties with the names of five qualified mediators. Each party shall have the option to strike
two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the
dispute. If the dispute remains unresolved after mediation, either party may commence litigation.
21. Authority to Enter Agreement and Administration. Design - Builder has all requisite
power and authority to conduct its business and to execute, deliver, and perform the Agreement.
Each party warrants that the individuals who have signed this Agreement have the legal power,
right, and authority to make this Agreement and to bind each respective party. The City Manager
is authorized to enter into an amendment or otherwise take action on behalf of the City to make
the following modifications to the Agreement: (a) a name change; (b) grant extensions of time;
(c) non - monetary changes in the scope of services; and /or (d) suspend or terminate the
Agreement. The Director of Public Works shall act as the Project administrator on behalf of the
City.
22. Prohibited Interests. Design - Builder maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Design - Builder, to solicit or secure this Agreement. Further, Design - Builder warrants that it
has not paid nor has it agreed to pay any company or person, other than a bona fide employee
working solely for Design - Builder, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement. For
breach or violation of this warranty, City shall have the right to rescind this Agreement without
liability. For the term of this Agreement, no member, officer or employee of City, during the term
of his or her service with City, shall have any direct interest in this Agreement, or obtain any
present or anticipated material benefit arising therefrom.
23. Equal Opportunity Employment. Design - Builder represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex
or age. Such non - discrimination shall include, but not be limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
24. Prevailinq Wages.
a. Design - Builder and all subcontractors shall adhere to the general prevailing
rate of per diem wages as determined and as published by the State Director of the Department
of Industrial Relations pursuant to Labor Code Sections 1770, 1773, and 1773.2. Copies of these
rates and the latest revisions thereto are on file in the office of the City Clerk of the City of Lake
Elsinore and are available for review upon request.
b. Design - Builder's attention is directed to the provisions of Labor Code
Sections 1774, 1775, 1776, 1777.5 and 1777.6. Design - Builder shall comply with the provisions
of these Sections. The statutory provisions for penalties for failure to comply with the State's wage
and the hours law will be enforced.
C. Labor Code Sections 1774 and 1775 require the Design - Builder and all
subcontractors to pay not less than the prevailing wage rates to all workmen employed in the
execution of the contract and specify forfeitures and penalties for failure to do so. The minimum
wages to be paid are those determined by the State Director of the Department of Industrial
Relations. Labor Code Section 1776 requires the Design - Builder and all subcontractors to keep
accurate payroll records, specifies the contents thereof, their inspection and duplication
procedures and certain notices required of the Design - Builder pertaining to their location. The
statutory penalties for failure to pay prevailing wages will be enforced. If the Project has been
awarded to Design - Builder on or after April 1, 2015, Design - Builder and its subcontractors must
furnish electronic certified payroll records to the Labor Commissioner. Beginning January 1,
2016, Design - Builder and its subcontractors must furnish electronic certified payroll records to the
Labor Commissioner without regard to when the Project was awarded to Design - Builder.
d. Labor Code Section 1777.5 requires Design - Builder or subcontractor
employing tradesmen in any apprenticeable occupation to apply to the Joint Apprenticeship
Committee nearest the site of the public works project, which administers the apprenticeship
program in that trade for a certificate of approval. The certificate will also fix the ratio of
apprentices to journeymen to be used in the performance of the Agreement. The Design - Builder
is required to make contributions to funds established for the administration of apprenticeship
programs if the Design - Builder employs registered apprentices or journeymen in any
apprenticeable trade and if other contractors on the public works site are making such
contributions. Information relative to apprenticeship standards, contributions, wage schedules
and other requirements may be obtained from the State Director of Industrial Relations or from
the Division of Apprenticeship Standards. Labor Code Section 1777.6 provides that it shall be
unlawful to refuse to accept otherwise qualified employees as registered apprentices solely on
the grounds of race, religious creed, color, national origin, ancestry, sex, or age.
e. Eight hours labor constitutes a legal day's work, as set forth in Labor Code
Section 1810.
25. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
[Signatures on next page]
W$ .. _4
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first written above.
"CITY" "DESIGN- BUILDER"
CITY OF LAKE ELSINORE, a municipal SPOHN RANCH, INC. a corporation
corporation
Grant Yates, City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
ATTACHMENTS
A. Scope of Work
B. Schedule of Performance
C. Fee Proposal
By:
Its:
—J,
Its:
ATTACH M ENT 'A'
SCOPE OF WORK
Every Spohn Ranch project flows through our time - tested design /build process — continuously refined, adjusted and
improved over the course of twenty -two years and 700+ projects.
We have already visited the site on multiple occasions and conducted a preliminary site analysis. A few key points to
consider are summarized below.
• The site is near residential - landscape berms or other noise abatement strategies may prove necessary.
• The site is near a well- trafficked street. Buffers and barriers will need to be incorporated into the design to
prevent runaway & flying skateboards from entering the street and negatively impacting vehicular traffic.
• Given that the site is highly visible and near residential, the facility should be designed to be aesthetically
pleasing with architectural finesse and a modern sculptural quality.
• The site is fairly narrow, which presents a challenge, but should not preclude a state -of- the -art facility with a mix
of street and transition /bowl elements. Lake Elsinore has been dubbed the "Action Sports Capital of the World"
and the skatepark design and construction can be nothing less than world - class.
Task 1.1 Project Kick -Off Meeting — Key staff from the City and Spohn Ranch's design team will be introduced
to one another via an in- person meeting. We will review the project goals and refine the scope of work,
budget and schedule. We will compile and distribute a contact sheet with contact information for all persons
from the City and Spohn Ranch who will be involved with the project. We'll also launch an online portal for the
project accessible by project team members and City staff. The online site will provide a server for all project
files, as well as have a project schedule that tracks progress and identifies key milestones - ensuring everyone
is on the same page and has access to the same information.
Task 1.2 Information Gathering — During the kick -off meeting, Spohn Ranch and City staff will take stock of
existing studies, design concepts and any other information pertinent to the project and project site. We will
compile a list of site studies yet to be produced and either sub - contract these services locally or work with the
City acquire them. The site information typically required to begin design work is below:
• Site survey in AutoCAD 2014 format indicating spot elevations, topography, benchmark or control
point locations, location of all visible features including trees, buildings, curbs, paths, fences, lights,
signage, irrigation system components, visible utilities, buried utilities, fire hydrants, etc.
• Geotechnical report (max 5 years old) summarizing subterranean conditions. Report should discuss
water table depth, soil composition and provide recommendations for site preparation and concrete
construction.
• Any drawings or plans that identify existing utilities, drainage, easements or boundaries.
• Any master plan design work or future improvements planned for the site.
• Any local or provincial design requirements such as a stormwater management code, etc.
• Photographs showing visual themes or aesthetic details from the community or the site and its existing
structures that should be carried over into the skatepark design.
We hold a strong belief that a thorough analysis of the site conditions at the beginning of the project is vital to
a successful end result. Developing an in -depth understanding of our canvas ensures responsible design work
and helps us avoid surprises down the road that cost both time and money.
Task 1.3 launch Designated Facebook Group — We will create a Facebook group specific to receiving
skatepark design input from local skateboarders and stakeholders. The group will be managed by Spohn Ranch
and all content will be approved by the City prior to posting. The Facebook group will become a "one -stop
shop" for any and all information related to the project — including meeting dates and construction updates.
During our information gathering process, our first posts in the Facebook Group will be a collection of images
from past projects titled "Inspiration From Our Parks" as well as images we've collected of skateboarding in
the urban environment titled "Inspiration From the Streets ". Users will be encouraged to "like" and comment
on images of obstacles they'd like to see incorporated into their skatepark. We also encourage them to post
photos/ videos of skateparks or street spots they've found themselves.
WHY FACEBOOK MATTERS
In order to communicate with the end -users of your skatepark project, you must connect with them on their
level — utilizing tools they are already using on a consistent basis. With the most traffic of any website in the
world and over one billion active users, Facebook opens the door for direct and continuous interaction with
your community's skateboarders and other stakeholders. In the past, we experimented with creating design
forums connected to our website, but we found that if people forget the website address or misplace their
username and password they tend to lose interest. Connecting with them on a site they already visit is key.
Since 2009, we've been supplementing community forums and design charrettes with robust communication
via Facebook groups created specifically for our projects. By going beyond traditional formats, we ensure true
community buy -in and make sure we are designing the kind of skatepark the community's users really want.
It's no secret that community design meetings can often be dominated by the loudest voice. If the older, more
vocal skateboarders dominate the discussion, the vision for the park can be artificially skewed in a direction
that does not truly represent the entire spectrum of users. Younger park users (10 -15 years old) often struggle
to express themselves in a formal meeting setting, where a fear of public speaking can hinder their desire to
share input. When they are sitting behind a computer, however, these younger community members feel a lot
more comfortable and are more inclined to express themselves.
And no matter your age, finding time to attend all these meetings can be a real challenge, If someone has a
school or work obligation that prevents them from attending a community meeting, the Facebook group
allows them to get instantly caught up on the project's progress and ensures that their voice is heard.
HOW WE USE FACEBOOK
POST MEETING REMINDERS
ASK QUESTIONS AND POLL USERS
• DISCUSS PHOTO /VIDEO
INSPIRATION FROM OTHER
SKATEPARKS OR STREET SPOTS
DISCUSS CONCEPTUAL DESIGNS
• POST FLYERS FOR GRAND
OPENING, CONTESTS AND
SPECIAL EVENTS THROUGHOUT
THE LIFE OF THE PARK
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Task 1.4 Site Visit — Spohn Ranch will conduct a site walkthrough with key staff from the City and if desired,
key members of the local skateboarding community. We will lead a discussion about our vision for the space -
identifying both constraints and opportunities. The site will also be photographed and videotaped in detail
using a DJI Phantom Quadcopter.
Task 1.5 Design Workshop — Aaron Spohn and Charlie Wilkins will host a public meeting to give a "Skateparks
101" presentation and gather preliminary input from the community. After years of guest lectures at parks
and recreation conferences, Aaron has become an expert in public speaking and knows how to connect with
an audience — whether it's a young skateboarder or an elderly community member with NIMBY concerns. A
typical workshop lasts 2 -3 hours and breaks down as follows:
6:00 -6:15 PROJECT INTRODUCTION
6:15 — 6:30 SPOHN RANCH COMPANY BACKGROUND
6:30 — 6:45 SKATEPARK EVOLUTION AND TYPOLOGY
6:45 — 7:00 ANALYSIS OF REGIONAL SKATEPARKS — PROS /CONS
7:00-7:15 PROJECT ANALYSIS
• Site Analysis
• Budget Analysis
• Concept Design Analysis (American Ramp Company's preliminary concept)
7:15 — 8:00 USER INPUT
• User Input Surveys
• Sketching — break out into small groups
• Concept presentations from small groups
8:00 -8:30 OPEN DISCUSSION AND MEETING WRAP -UP
When a location and time for the community design workshop is set, we'll create an invitation flyer and
coordinate with the City to post the flyer around the community, as well as through any online mediums. This
will ensure a strong community turnout.
We'll also open the invitation to the community at large — including potential donors. Meetings like this often
breathe new energy into a project, getting donors excited in the process. And we're happy to spend extra time
discussing intelligent ways to incorporate local material /service donations into the project.
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After the "Skateparks 101" portion of the workshop, Aaron and
Charlie will seek input from the skateboarding community using
methods refined over the 200+ design workshops Spohn Ranch
has hosted across the US.
Spohn Ranch must often bring stakeholders with widely divergent
values and visions together to make a project success. We've
found that the best way to address differing viewpoints is to
educate all parties involved to the possibilities and limitations of
the project. We then set up 'success scenarios' for each group
and see where goals conflict. These conflicting groups might be
'skater vs. biker' or 'street vs bowl' or 'local homeowner vs.
skatepark'.
Participants will be asked to fill out a detailed survey identifying
their personal characteristics as an action sports athlete, as well as
their vision for the ideal skatepark. Understanding the
composition of the action sports community and their style
preferences ensures that the park we design keeps the users
continuously engaged. We want the park to perfectly complement the unique make -up of the community.
Upon completing the surveys, the workshop attendees will be broken up into small groups and given a 24" x
36" base map drawing of the site where they will sketch out their ideas and arrange 3D printed models. Aaron
and Charlie will float from group to group, answering questions and lending advice. When the sketches are
complete, each group will present their concept, explaining what features they chose to incorporate and why
they arranged them in a particular fashion. These sketches will then be taken back to the Spohn Ranch office
and referenced throughout our conceptual design process.
Task 1.6 Workshop #1 Report — Aaron and Charlie will review the findings from the site visit and first
workshop with the rest of the 5pohn Ranch design team. The team will discuss opportunities and constraints,
identify key next steps and summarize the discussion in a report to be submitted to the City.
Data from the surveys will be aggregated, graphed and directly injected into our design development.
Below is a summary of a few sample survey questions from a previous project.
20+ years of skatepark design /build experience has shaped Spohn Ranch's signature design principles and
aesthetic style. Every Spohn Ranch project begins with the time - tested design philosophy that has helped us
become the world- renowned firm we are today,
Our design philosophy is a synthesis of thorough analysis,
economic realism, environmental responsibility, cultural
awareness and an unwavering commitment to the
skateboarding which made this whole dream possible. We
balance the practical needs of the client, the preferences of
skaters and strengths of the site to create an ideal, custom
park for every client, While many designers see each project
as another opportunity to advance their own design
experiments or express their personal fantasies, we see
ourselves as servants to the client and skaters.
CREATIVITY AND INNOVATION
At Spohn Ranch, we take great pride in being able to
continuously redefine the limits of skatepark design. As a
testament to the innovative act of skating, we aspire to create one -of -a -kind skatepark solutions that will
inspire the most creative forms of skating. At the same time though, we do not design wild concepts just for
the sake of being different — we do it with purpose and with a strong focus on safety, functionality and
feasibility.
When designing skateparks we aim to create facilities that will become the hub of a thriving action sports
community. Action sports enthusiasts of all styles and backgrounds can feel comfortable learning new tricks
and progressing, while making new friends and gaining a sense that they are a part of a unique collective of
individuals. To ensure our skateparks can remain vibrant for generations to come, our design philosophy has a
strong emphasis on creating endless possibilities within the park.
SKATEABLE ART SCULPTURES
While skateboarding has gained incredible
mainstream appeal in recent years, its roots are
urban and the true heart and soul of the sport
remain grounded in streetscapes where skaters
perfect maneuvers on neglected urban architecture.
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These artistic expressions of passion and creativity F„
are best complemented by terrain that is
aesthetically- intriguing and challenging to skate. At
Spohn Ranch we firmly believe that designing a
municipal skatepark should not limit our ability to
create visually - striking architecture where the innovation of skaters can truly flourish. In an effort to bring to
skateboarding back to its artistic roots, we pioneered the use of "Skateable Art" sculptures in skatepark and
mixed -use public space design.
Simply put, Skateable Art features are skating obstacles with an artistic flair, With compelling shapes that rival
the work of elite sculptural artists and unique colors, materials and textures, Skateable Art can also appeal to
the general public from a community beautification perspective. Our vision also often includes the
incorporation of Skateable art pieces that are inspired by local culture and double as architectural focal points.
With Skateable Art we strive to create urban skatetopias, defined by awe - inspiring architecture that will serve
as the perfect backdrop for skaters to film videos and shoot photographs. By making art that is actually meant
for skating, we are decriminalizing skateboarding and allowing it to really flourish. As opposed to art in a
museum that is hung on a wall and protected by glass, our skateable sculptures truly engage the participant by
encouraging physical interaction with the art. When no skaters are present these sculptures can be
appreciated for their artistic value. When skaters are present, spectators are treated with an amazing display
of athletes reinterpreting the art in their own unique ways.
COLORED CONCRETE
Spohn Ranch has played a pivotal role in
transforming skateparks from dull slabs of grey
concrete into aesthetically pleasing works of art.
Our progressive skateparks always include the
incorporation of colored concrete as a vital
component of the park's design. In our experience,
adding color can transform a skatepark from a
plain, minimally- inviting space into a vibrant, eye -
catching attraction that truly feels alive.
Our typical vision is to strategically incorporate
colored concrete into the heart of the skateable
terrain, utilizing it for subtle accents, as well as
visual focal points. A color pattern made up of
several complementary tones is artfully
incorporated into the conceptual design and adjusted as the design moves through the feedback stages.
Existing color schemes at the site and throughout the City and neighborhood are used as inspiration.
UNIQUE MATERIAL CHOICES, TEXTURES AND AESTHETIC DETAILS
Enhancing both the skating experience and aesthetic appeal of the park, our vision for a quality skate plaza
also includes the use of progressive materials uncommon to conventional skateparks. A diversity of unique
textures will keep the park continually fresh and exciting. One of our latest East Coast design /builds in North
Laurel, Maryland incorporated native boulders into the heart of the skateable terrain.
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We always love to design elements (both skateable and non - skateable) that reflect the character of the area,
tie -in aesthetically with existing amenities at the park site and pay tribute to local heritage,
Spohn Ranch has a long history of designing iconic elements that give parks a signature identity and local users
a strong sense of pride.
"LBC" bank extension at McBride Skatepark in Long Beach, California.
Stagecoach wheel sculpture at Goodview Avenue Skatepark in Wyoming, Minnesota..
Paying tribute to the City of Bakersfield's iconic "Welcome to Bakersfield" arch with this sculptural skate
element at Planz Park.
Bump -to -bump gap at the skate plaza in Fort Lewis, Washington - pays tribute to Mount Rainier's mountain
ranges that frame the park's backdrop.
"Shark Fin" detailing on grind rails and pole jams at Fergusson Park Skatepark in Rialto, California,
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At Spohn Ranch, we design with a keen sense of green planning /building methods and environmental and social
responsibility. We aim to create quality places that respect both the daily users and the environment.
Do it right the first time, designing with sustainability in mind
• Proper soils testing & analysis
• Create a compacted base
• Engineered footings
• Thorough use of steel edge protection
Work with the site
• Preserve as much natural topography as possible
• Capitalize on natural elevation changes
• Let the site dictate the design
Incorporate local and recycled materials
• Get creative with fill material
• Repurpose existing site features by weaving them into the skateable terrain
• Specify fly -ash into the concrete mix design
• Integrate native planting & vegetation
• Low maintenance
• Less synthetic pesticides & fertilizers
• Complement the local ecosystem and promote regional identity
Plan for water efficiency
• Design with proper stormwater management
• Incorporate landscaped areas, bioswales and bio- filtration islands into the terrain
• Help remove pollutants from surface runoff water
Create integrated public spaces
• Inviting spaces encourage environmental stewardship
• Complement the surrounding area, instead of fighting against it
• Less concrete hardscape, more permeable surface area and color pigments to reduce heat island effect
Task 1.7 Schematic Design — Incorporating feedback from the first workshop and Facebook Group, Aaron
Spohn and Charlie Wilkins will prepare an updated schematic design. The schematic design will address
sections of terrain, circulation, access and identify rough elevations, but not detail the dimensions of every
single obstacle.
Task 2.1 Design Workshop #2 — Aaron and
Charlie will return to Lake Elsinore to present
the updated schematic design and gain final
design approval. The presentation will begin
with a video fly- through that navigates
through the design and highlights the various
features. Aaron and Charlie will narrate the
video explaining the terrain and what factors
influenced the design.
The design will also be showcased on 24" x
36" poster boards with high -end 3D
renderings and labeled /dimensioned
drawings. Prior to the public workshop, the
Spohn Ranch design team will attend a closed meeting with City staff to discuss the design and present a
detailed construction cost estimate.
The second workshop would follow a more organic, free - flowing format, with Aaron and Charlie leading a
discussion about the schematic design and seeking input from the skateboarding community. 2D line drawings
of the design will be available for participants to sketch out suggested revisions.
The refined schematic design will also be posted to the Facebook group following the meeting for review by
stakeholders unable to attend the workshop.
Task 2.2 Workshop #2 Report — Aaron and Charlie will review feedback from the second workshop with the
rest of the Spohn Ranch design team. The team will discuss opportunities for incorporating the community's
input and identify the next steps for finalizing design development while staying on budget and on schedule.
The discussion will be summarized in a report to be submitted to the City.
Task 2.3 Finalize Design — Charlie and the Spohn Ranch design team will incorporate feedback from the
second design workshop and Facebook group in order to finalize design development.
• We will produce 3D color renderings of the final design in 3D Studio Max
• Design overlays on aerial site photographs captured with a DA Phantom Quadcopter
• We will produce a labeled and dimensioned 2D site plan
• We will produce a detailed construction cost estimate in Microsoft Excel, We will highlight materials
and services that could become in -kind donations from the City and community.
Below are examples of our design renderings produced in 3D Studio Max. Renderings of this quality are
valuable for public events, fundraising campaigns and grant applications.
Task 2.4 Determine Use of Pre -Cast vs. Cast -in -Place Concrete — While site - poured concrete is our primary
build method, 20+ years of skatepark construction experience has taught us that some designs have elements
that are best- suited for off -site casting.
After completing the conceptual design and before beginning the technical construction drawings, we
collaborate closely with the client to perform a detailed analysis to determine which method of construction
best suits the various elements and sections of terrain. We never let a particular build method dictate the
design. We design what makes sense for the site and the community and then work with the client to
determine how we can maximize the advantages of various construction techniques.
Every construction methodology has strengths and weaknesses. The beauty of possessing the full spectrum of
tools is that we can maximize the benefits of each, while minimizing their weaknesses. Below is a sample
breakdown indicating elements (in red) that could be pre -cast off -site.
Task 3.1 Review Design —Spohn Ranch and City staff will review the design development drawings to insure
all design criteria have been met and confirm any revisions prior to beginning the construction documents,
Task 3.2 80% Construction Documents — Coordinating with the City and our A/E sub - consultants, Charlie
Wilkins will prepare a professional construction document package detailing the complete build out of the
skatepark— including all engineering and stormwater management solutions.
At the 80% level the construction document package will contain enough detail to convey design intent for all
improvements, but some information may be omitted to allow further design refinement.
Spohn Ranch will provide one 11" X 17" review set and digital .pdf files of the following sheets (typical, though
additional plans /details may be added as necessary to further clarify design intent):
• Title Sheet
• Existing Conditions Plan
• Erosion & Sediment Control Plan
• Demolition Plan
• Skatepark 3D Perspective
• Skatepark Materials Plan
• Skatepark Color Plan
• Skatepark Layout Plan
• Skatepark Steel Plan
• Skatepark Grading & Drainage Plan
• Stormwater Management Plan
• Skatepark Jointing Plan
• Landscaping Plan
• Irrigation Plan
• Skatepark Sections
• Skatepark Construction Details
• Skatepark Technical Specifications — written specifications in standard CSl format
Task 3.3 80% Construction Documents Review — City staff will review the 80% Construction Documents
submittal and prepare redline comments. Spohn Ranch and City staff will discuss via teleconference or an in-
person meeting the redline comments and identify actions needed to address the comments.
Task 3.4 95% Construction Documents — Coordinating with the City and our A/E sub - consultants, Charlie will
incorporate feedback from 80% review meeting and prepare the 95% construction document package. 95%
submittal will include an updated cost estimate.
Task 3.5 95% Construction Documents Review — City staff will review the 95% Construction Documents
submittal and prepare redline comments. Spohn Ranch and City staff will discuss via teleconference or an in-
person meeting the redline comments and identify actions needed to address the comments.
Task 3.6 100% Construction Documents — Coordinating with the City and our A/E sub - consultants, Charlie will
incorporate feedback from 95% review meeting and finalize the 100% construction document package.
100% submittal will include any required stamps and signatures.
The final construction document package is typically delivered to the client in the following formats:
Bound copies — 24" x 36" and 11" x 17"
Compact disc with digital PDF files
2D AutoCAD base file
Spohn Ranch field crews are equipped with one 24" x 26" construction document set, as well as an Wad with a
digital version of the drawings. Utilizing state -of- the -art applications created for construction professionals,
our construction team executes the build out of the skatepark with strict adherence to the drawings.
Task 4.1 Permits /Licenses — Spohn Ranch will obtain the required registrations, licenses and building permits
prior to beginning work on site.
Task 4.2 Pre - Construction Kick Off Meeting
Spohn Ranch co -owner and lead foreman,
Mark Bradford, will meet with City staff on-
site to provide an overview of the process
and discuss any outstanding
opportunities /constraints prior to starting
construction, He will also review any site
prep work performed by City forces.
At least one week prior to beginning
construction, we will submit a detailed
construction schedule, as well as our
proposed Quality Control (QC) Master Plan
for all testing of materials and compaction
during the build. We will also notify utility
companies of on -site work getting underway.
During the build, there will be daily communication between Mark and the project manager, Aaron Spohn.
They will resolve any problem areas and review the project schedule and budget. Mark will also lead weekly
on -site meetings with City.staff to provide an update on construction progress.
Task 4.3 Site Preparation — Mark and Spohn Ranch's veteran construction team will prepare the site for
construction, with the first step being the establishment of a safe and organized job site. This includes
installing construction fencing, sediment control fencing, establishing an entrance for vehicles and heavy
equipment and coordinating temporary amenities like restrooms, dumpster, etc,
With the construction footprint established, Mark will lead the team in grading the site per the construction
documents. This typically includes the following:
• Site layout and staking
• Clearing and grubbing
• Rough and fine grading
• Install drainage
• Import /export of fill material and base course
• Scarify, water and compact soil (or over - excavate if necessary)
Task 4.4 Off -Site Skate Element Casting —
Building skateparks nationwide, we encounter
widely varying site conditions, weather
challenges and budget /time constraints. We
realized that our construction tool belt could
benefit from a technology executed in a
factory- controlled environment insulated from
the inconsistencies of weather and locally -
available materials — a process that both
simplified and improved the quality of skate
element construction.
Utilizing our 20+ years of skatepark
construction experience we developed the
most technologically - advanced construction methodology in the industry — SPOHNCRETE.
SPOHNCRETE is a system of engineered, precision -cast concrete components cast with a 6,000 PSI proprietary
material mixture for maximum strength and durability. By moving the casting process into a factory - controlled
environment, free from extreme weather conditions that negatively impact concrete curing, we are able to
take the sculptural quality of street - oriented elements to new levels.
After receiving sign -off on the 100% CDs, two separate processes then simultaneously begin; casting of
concrete in the controlled environment of our off -site facility and site preparation — including grubbing,
grading and compaction. A traditional skatepark builder must rely on the completion of all site work before
concrete features can be formed and cast. Our revolutionary process, however, allows us to build certain parts
of the skatepark while the site is still being prepared — dramatically reducing the overall time spent on site.
The efficiency of parallel processes is especially valuable when working in a prevailing wage environment like
the City of Lake Elsinore. Dollars saved on wages translates to additional features and square footage. The
precise casting and curing process also allows us to back any pre -cast elements with a 15 -year warranty.
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Task 4.5 Forming, Rebar & Steel Edging /Coping — With the earthwork substantially complete, Mark will lead
the team in preparing the skateable terrain and elements for concrete. Spohn Ranch is the only skatepark
builder that uses state -of- the -art CNC technology to cut all screeds and framing lumber, ensuring the exact
radii, angles and dimensions as specified in the construction drawings.
Task 4.6 Place Shotcrete & Concrete for Skate Elements /Terrain — Mark Bradford, an ACI- certified shotcrete
nozzleman, will lead our team in shooting and placing concrete to bring the various sections of terrain to life.
Our specialty concrete mix design will be refined as we develop a better understanding of the site's soil
conditions and collaborate with a local plant.
Task 4.7 Form, Reinforce & Place Concrete Flatwork — In an effort to prevent users from riding the skatepark
before it is complete and while the site is still an active construction site, we strategically schedule the
concrete flatwork as the final pours. Mark will lead the team in framing, rebar installation and the placing and
finishing of concrete.
Special care is given at this stage, as there as a delicate balance between the riding surface being too gritty or
too slick. 20+ years of skatepark construction experience has helped us perfect that balance.
Task 4.8 Detail Work & Punch -List -
After a methodical concrete curing
process, Mark will lead the team in
performing the final detail work
including jointing, saw cuts, welding,
etc. He will also lead the team in
performing any necessary landscaping
and clean -up work, ensuring the areas
surrounding the skatepark return to
their original state prior to construction.
Mark will create his own initial punch -
list for our team prior to conducting a walkthrough of the completed park with City staff, Mark will then lead
the team in completing any final punch -list items required by the City,
Spohn Ranch plays an ongoing role in defining proper construction and engineering standards for skateparks in
our position as a founding member of the ASTM Committee developing the Standards Guide for Public Use
Skatepark Facilities. We'll leverage this knowledge to also conduct a thorough safety inspection, ensuring that
the park is compliant with all ASTM standards.
Being located in Los Angeles, California, the mecca of skateboarding, for the past twenty years has enabled us
to make some valuable connections within the professional skateboarding industry. As with many of our
projects, our goal is to leverage these relationships for the City and the community to create an unforgettable
grand opening celebration. The park's
designer, Charlie Wilkins, is always
excited to see his work come to life and
will be joined in the festivities by
professional and amateur -level
skateboarders sponsored by industry
brands.
In coordination with the City (and their
own goals for the celebration), our plans
include:
• 30 -60 minute skatepark
demonstration by professional
skateboarders. The demo will be
narrated over a PA system by a seasoned
skateboarder.
• Autograph signing and photo session
Professional skateboarder, Tony Hawk at the grand opening
of our skatepark in Long Beach, California
• Skateboarding instruction and tips for beginner skateboarders
• "Product Toss" — giveaway of skateboarding equipment and apparel for the community such as
helmets, decks, trucks, wheels, shirts, hats, etc,
During construction we will keep a set of working plans on hand to record as -built items. Those plans will be
reproduced digitally to include the changes /edits and delivered to the City upon completion of the build as
part of the acceptance /closeout process. Upon substantial completion, we will also deliver an Owner's
Manual, Warranty documentation and a Certificate of Completion.
Our 20+ years of skatepark construction guarantee high - quality construction and we are proud to back up that
claim with a 1 -YEAR WARRANTY for materials and workmanship for cast -in -place concrete and shotcrete.
If any defects arise in the first year after acceptance, Spohn Ranch will remedy the problem at no cost.
Objects which are vandalized or suffer damage due to "Acts of God" are exempt from any claims under
this warranty guarantee.
Issues should be photographed and documented and sent to Spohn Ranch for analysis. Documentation
with 48 hours of occurrence is ideal.
Any pre -cast concrete elements designed into the park will be backed by a 15 -YEAR WARRANTY.
Given Spohn Ranch's close proximity to Lake Elsinore, we are also happy to offer the City five years of
complementary inspections in addition to our standard warranty.
As we all know, skateboarding is a high- impact activity. Frequent and thorough check -ups will help minimize
any potential safety or maintenance issues. Spohn Ranch crew will schedule site visits with City staff once
every year for the next five years.
Site visits will include a thorough walkthrough with photography, inspecting the skatepark for any potential
safety or wear and tear issues. We'll also be there to support the City with maintenance tips for any
vandalism, trash build -up, graffiti, etc. Upon completion of the inspections, Spohn Ranch will submit a detailed
report to the City summarizing the findings.
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ATTACHMENT'B'
SCHEDULE OF PERFORMANCE
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ATTACHMENT'C'
FEE PROPOSAL
FEE PROPOSAL
& GUARANTEED MAXIMUM PRICE
PHASE -1 & 2 - SCHEMATIC DESIGN & DESIGN DEVELOPMENT
TASK
FEE
SITE SURVEY
$3,000.00
DESIGN WORKSHOPS
$1,000.00
CAD DRAFTING & RENDERING FOR SCHEMATIC DESIGN & DESIGN DEVELOPMENT
$2,000.00
COST ESTIMATING
$500.00
PROJECT MANAGEMENT & COORDINATION (MEETINGS, SITE VISITS, PHONE
CONFERENCES, ETC.)
$500.00
TOTAL COST
$7,000.00
PHASE -3 - CONSTRUCTION DOCUMENTS
TASK
FEE
CAD DRAFTING FOR CONSTRUCTION DOCUMENTS
$4,000.00
TECHNICAL SPECIFICATIONS
$500.00
CIVIL ENGINEERING & STORMWATER MANAGEMENT
$1,500.00
STAMP & SIGN DRAWINGS
$1,000.00
COST ESTIMATING
$500.00
PROJECT MANAGEMENT & COORDINATION (MEETINGS, SITE VISITS, PHONE
CONFERENCES, PERMITTING, ETC.)
$500.00
TOTAL COST
$8,000.00
SPOHN RANCH, INC, I P 626- 330 -5803 1 F 626- 330 -5503 1 W SPOHNRANCH.COM
E INFO @SPOHNRANCH.COM 1 6824 S CENTINELA AVE. LOS ANGELES, CA 90230
PHASE -4 - CONSTRUCTION
TASK
FEE
MOBILIZATION
$5,000.00
SITE PREPARATION (TEMP FENCING, DUMPSTER, CONSTRUCTION ENTRANCE, ETC.)
$5,000.00
DRAINAGE
$5,000.00
EARTHWORK (CLEARING, GRUBBING, GRADING, FILL IMPORT /EXPORT, ETC.)
$45,000.00
STEEL FABRICATION (COPING, EDGING, RAILS, SCREEDS, ETC.)
$25,000.00
CONCRETE SKATE ELEMENTS /TERRAIN
$185,000.00
CONCRETE FLATWORK
$55,000.00
LANDSCAPING & IRRIGATION
$5,000.00
BONDING
$5,000.00
TOTAL COST
$335,000.00
GUARANTEED MAXIMUM PRICE FOR PHASES 1 -4 ( $350,000.00
ASSUMPTIONS
• Skatepark is to be state -of- the -art with color, sculptures, aesthetic details and diverse terrain
• Extent and type of amenities are to -be- determined.
• Costs related to earthwork, concrete thickness and rebar schedule can fluctuate based on results of
geotechnical analysis
• Costs related to drainage can fluctuate based on location of drain inlets revealed by survey
• Cost estimates include overhead and profit
SPOHN RANCH, INC. I P 626- 330 -5803 1 F 626- 330 -5503 ( W SPOHNRANCH,COM
E INFO @SPOHNRANCH,COM 1 6824 S CENTINELA AVE, LOS ANGELES, CA 90230