HomeMy WebLinkAboutCity Council AgendaDIUAM
City of Lake Elsinore
Regular Agenda
City Council
NATASHA JOHNSON, MAYOR
STEVE MANOS, MAYOR PRO TEM
BRIAN TISDALE, COUNCIL MEMBER
DARYL HICKMAN, COUNCIL MEMBER
ROBERT MAGEE, COUNCIL MEMBER
GRANT YATES, CITY MANAGER
LAKE- ELSINORE.ORG
(951) 674 -3124 PHONE
CULTURAL CENTER
183 N. MAIN STREET
LAKE ELSINORE, CA
92530
Tuesday, December 9, 2014 7:00 PM Cultural Center
CLOSED SESSION - None
PUBLIC SESSION at 7:00 PM
Cultural Center
183 N. Main St., Lake Elsinore
The City of Lake Elsinore appreciates your attendance. Citizens' interest provides the Council
and Agency with valuable information regarding issues of the community.
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the time it is distributed to the City Council.
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City of Lake Elsinore Page 1 Printed on 121412014
City Council Regular Agenda December 9, 2014
CALL TO ORDER - 7:00 P.M.
PLEDGE OF ALLEGIANCE
INVOCATION — MOMENT OF SILENT PRAYER
Onl I r%A I I
PRESENTATIONS / CEREMONIALS - None
PUBLIC COMMENTS — NON - AGENDIZED ITEMS — 1 MINUTE
(Please read & complete a Request to Address the City Council form prior to the start of
the City Council meeting and turn it in to the City Clerk. The Mayor or City Clerk will call
on you to speak.)
CONSENT CALENDAR
(All matters on the Consent Calendar are approved in one motion, unless a Council
Member or any member of the public requests separate action on a specific item.)
1) ID# 14 -371 Approval of Minutes
Recommendation: It is recommended that the City Council approve the Minutes as submitted.
Attachments: CC Staff Rpt Minute for Approval
CC Minutes of 11 -12 -2014
2) ID# 14 -372 Warrant List Dated November 13 & 26 2014
Recommendation: It is recommended that the City Council of the City of Lake Elsinore receive and file the
Warrant List dated on November 13 & 26, 2014.
Attachments: City Staff Report 12 09 14
Warrant Summary City 11 13 14
Warrant List City 11 13 14
Warrant Summary City 11 26 14
Warrant List City 11 26 14
3) ID# 14 -373 City Investment Report for September 2014
Recommendation: Staff recommends that the City Council receive and file the Investment Report for
September 2014.
Attachments: Citv Investment Report Cover 2014- 09.pdf
2014 -09 Investment Report CITY.pdf
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City Council Regular Agenda December 9, 2014
4) ID# 14 -374 City Investment Report for October 2014
Recommendation: Staff recommends that the City Council receive and file the Investment Report for
October 2014.
Attachments: City Investment Report Cover 2014- 10.pdf
City Investment Report 2014- 10.pdf
5) ID# 14 -375 Commercial Design Review No. 2014 -07 - A Request bV AGC
Design Concept for Circle K Stores to Remodel an Existing
Convenience Store and Gas Station Located at the Corner of
Central Avenue and Dexter Avenue
Recommendation: Adopt Resolution No. 2014 -077 A Resolution of the City Council of the City of Lake
Elsinore Approving Commercial Design Review No. 2014 -07 for a Remodel of an
Existing Convenience Store and Gas Station Located at the Corner of Central Avenue
and Dexter Avenue.
Attachments: CDR 2014 -07 - CC Staff Report - Circle K Remodel 12 -9 -14
CDR 2014 -07 - Vicinity Map - Circle K Remodel 12 -9 -14
CDR 2014 -07 -Aerial Map _j Circle K Remodel- 12 -9 -14
CDR 2014 -07 - CC Resolution - Circle K Remodel - 12 -9 -14
CDR 2014 -07 —CC Conditions of Approval - Circle K Remodel - 12 -9 -14
CDR 2014 -07 - Color Elevations - Circle K Remodel - 12 -9 -14
CDR 2014 -07 - Color & Materials Board - Circle K Remodel - 12 -9 -14
CDR 2014 -07 - Site Plan - Circle K Remodel - 12 -9 -14
CDR 2014 -07 - Grading & Demolition Plans - Circle K Remodel - 12 -9 -14
CDR 2014 -07 - Conceptual Landscaping Plan - Circle K Remodel - 12 -9 -14
CDR 2014 -07 - PC Staff Report - Circle K Remodel 11 -4 -14
6) ID# 14 -376 FY 2014 -15 Supplemental Law Enforcement Services Account
(SLESA) Expenditure Plan
Recommendation: Staff recommends that City Council review and approve the acceptance of the FY
2014 -2015 Supplemental Law Enforcement Services Funds ( SLESF) Expenditure Plan
and authorize the City Manager to appropriate the funds to the Police Services contract.
Attachments: SLSEA City Council Staff Report
FY14 15 Allocation COUNTYWIDE ALLOCATION DETAIL
SLESA FY 14 -15 COLE Expenditure Plan
Lake Elsinore SLESA Letter
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City Council Regular Agenda December 9, 2014
7)
8)
9)
ID# 14 -377 Construction Contract Award of Annual Curb Gutter, and Sidewalk
(CGS) Repair Program 2015, Project No. Z10001
Recommendation: It is recommended that the City Council Award the Annual Curb, Gutter, and Sidewalk
(CGS) Repair Program 2015 to Above All Names Construction Services, Inc., for the
not -to- exceed amount of $55,000; Approve the Construction Contract Agreement in
substantially the form attached and authorize the City Manager to execute the
Construction Contract Agreement in such final form as approved by the City Attorney.
Attachments: Above All Names Staff Report
Above All Names Agreement 2014 -15
Above All Names - Exhibit A
ID# 14 -378 Approval of an Agreement with the County of Riverside for
Maintenance of City Traffic Signals and Safety Lighting - Project
No. Z10003
Recommendation: Staff recommends that the City Council approve the County of Riverside Transportation
Department (County) agreement for traffic signal and associated hardware
maintenance, emergency call -out services and inventory of City traffic signal equipment
maintained by the County; Staff recommends that the City Council approve the
Agreement in substantially the form attached and authorize the City Manager to
execute the Agreement in such final form as approved by the City Attorney; and
Forward the signed Agreement to the County for approval by the Board of Supervisors.
Attachments: Traffic Signal Maintenace and Inventory
Signal Maint Agreement
Appendix A - Installations Maintenance Cost
Appendix B - Traffic Signal Maintenance Rate Schedule 2014 -2015
ID# 14 -379 Approval of a Professional Services Agreement with Webb and
Associates for Preparation of a Storm Drain Master Plan and Storm
Drain Impact Fee Update
Recommendation: Staff recommends that the City Council approve the Professional Services Agreement
with Webb and Associates (WEBB) in the amount of $486,720 for preparation of a
Storm Drain Master Plan and Storm Drain Impact Fees (DIF) Update for the City; and
Staff recommends that the City Council approve the Professional Services Agreement
in substantially the form attached and authorize the City Manager to execute the
Professional Services Agreement in such final form as approved by the City Attorney.
Attachments: Webb and Associates Staff Report - Storm Drain Master Plan
Albert Webb & Associates Professional Services Arc mt 2014
Webb and Associates
- Exhibit A Scope of Work
Webb and Associates -
Exhibit B Project Budget
Webb and Associates -
Exhibit C MDP Schedule
Webb and Associates -
Exhibit D Fee Schedule
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City Council Regular Agenda December 9, 2014
10)
11)
12)
ID# 14 -380 Approval of Map 28214 -6, Castle and Cooke
Recommendation: Approve Final Map No. 28214 -6 subject to the City Engineer's acceptance as being true
and correct; City Council to authorize the City Clerk to sign the map and arrange for the
recordation of Final Map No. 28214 -6; and that the City Council authorize the City
Manager to sign the subdivision agreement in such form as approved by the City
Engineer and City Attorney to secure completion of the public improvements.
Attachments: Staff Report Final Map 28214 -6
Final Mai TR 28214 -6 Construction Agreement
Final Ma TR 28214 -6 - Vicinity ma
Final Map TR 28214 -6 Index
ID# 14 -381 Approval of Final Map 28214 -7, Castle and Cooke
Recommendation: Approve Final Map No. 28214 -7 subject to the City Engineer's acceptance as being true
and correct; City Council to authorize the City Clerk to sign the map and arrange for the
recordation of Final Map No. 28214 -7; and that the City Council authorize the City
Manager to sign the subdivision agreement in such form as approved by the City
Engineer and City Attorney to secure completion of the public improvements.
Attachments: Staff Report Final Map 28214 -7
Final Map TR 28214 -7 Construction Agreement
Final Map TR 28214 -7 Vicinity Map
Final Map TR 28214 -7 Index
ID# 14 -382 Approval of Final Map 28214 -8, Castle and Cooke
Recommendation: Approve Final Map No. 28214 -8 subject to the City Engineer's acceptance as being true
and correct; City Council to authorize the City Clerk to sign the map and arrange for the
recordation of Final Map No. 28214 -8; and that the City Council authorize the City
Manager to sign the subdivision agreement in such form as approved by the City
Engineer and City Attorney to secure completion of the public improvements.
Attachments: Staff Report Final Map 28214 -8
Final Map TR 28214 -8 Construction Agreement - Improvements
Final Map TR 28214 -8 Vicinity map
Final Map TR 28214 -8 Index
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City Council Regular Agenda December 9, 2014
13) ID# 14 -383 Notice of Completion Seismic Retrofit Lake Elsinore City Hall &
Lake Elsinore Cultural Center, Project No. 4237
Recommendation: Accept the improvements into the City Maintained System; Approve Contract Change
Order No. 1 to Sea Pac Engineering in the amount of $40,204.89; Approve Contract
Change Order No. 2 to Sea Pac Engineering in the amount of $18,638.77; Approve
Final Contract Change Order No. 3 to Sea Pac Engineering which will increase the
contract by $53,016.16; Authorize staff to file the Notice of Completion with the County
Recorder; and Authorize staff to release contract retention monies 35 days after filing
the Notice of Completion.
Attachments: Staff Report - Notice of Completion Seismic Retrofit
Vicinitv MaDTemDlate
Notice of Completion
14) ID# 14 -384 Approval of Amendment No.1 to the Professional Services
Agreement with Otte - Berkeley Group for Preparation of a
Hydrology Study and Preliminary Design of Third Street Storm
Drain Facilities - CIP Project No. 4296
Recommendation: Staff recommends that the City Council approve Amendment No. 1 to the Professional
Services Agreement (PSA) with Otte - Berkeley Group in the amount of $43,460 for
completion of a hydrology study and preliminary design of Third Street Storm Drain
facilities for the City; and any additional extensions to be approved by the City Manager
upon successful review of the amendment scope of work and recommendation by staff.
Attachments: Third Street Storm Drain - Staff Report
Third Stree Storm Drain - Agreement Amendment No 1
Third Street Storm Drain - Scope of Services
Third Street - Otte Berkeley Fee Schedule
Otte - Berkeley Groupe Agreement for Drainage Imp Services 7 -28 -14
15) ID# 14 -385 Design -Build Contract Award for FY2014 -2015 Skate Zone at
Serenity Park - Project No. 4419
Recommendation: Appropriate a total $472,500 for the design -build construction of a Skate Zone at
Serenity Park with funds of $128,761 from Fund 105 General Project Fund and
$343,739 from Fund 371 Serenity Park CFD Construction; Award the Design -Build
contract for the FY2014 -2015 Skate Zone at Serenity Park Project to Spohn Ranch
Skate Parks, in the amount of $350,000. Allocate a total construction budget of
$402,500 (includes a 15% construction contingency of $52,500); and City Council
approve the Design -Build Contract in substantially the form attached and authorize the
City Manager to execute the Design -Build Contract with Spohn Ranch Skate Parks in
such final form as approved by the City Attorney, and authorize the City Manager to
execute contract amendments not to exceed $402,500.
Attachments: Staff Report Skate Zone at Serenity Park
Agreement
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City Council Regular Agenda December 9, 2014
16) ID# 14 -386 Design -Build Contract Award for FY2014 -2015 Play Equipment
Replacement Project - Project Nos. 4416, 4417, and 4418
Recommendation: Award the Design -Build contract for the FY2014 -2015 Play Equipment Replacement
Projects to GameTime /Great Western, in the amount of $491,679. Allocate a total
construction budget of $511,679 (includes a construction contingency of $20,000); and
City Council approve the Design -Build Contract in substantially the form attached and
authorize the City Manager to execute the Design -Build Contract with GameTime /Great
Western in such final form as approved by the City Attorney, and authorize the City
Manager to execute contract amendments not to exceed $511,679.
Attachments: Staff Report Play Equipment
Agreement for Design Build Play Equipment
17) ID# 14 -387 Notice of Completion Solar Powered Speed Reader /feedback Signs
Various Locations; Project No. 4375
Recommendation: Accept the improvements into the City Maintained System; Authorize staff to file the
Notice of Completion with the County Recorder; and Authorize staff to release contract
retention monies 35 days after filing the Notice of Completion.
Attachments: Staff Report - Notice of Completion Speed Reader Feedback Sins
Notice of Completion Speed Reader Feedback Signs - Vicinity Map
Notice of Completion Speed Reader Feedback Signs
18) ID# 14 -388 Award of Professional Services Agreement with Falcon
Engineering Services for Construction Management Services for
Southbound Deceleration Lane Improvement Project CIP Project
No. 4432
Recommendation: Award the Professional Services Agreement (PSA) to Falcon Engineering (Consultant)
for construction management services for the Southbound Deceleration Lane
Improvement project on Interstate 15 at Railroad Canyon Road; Authorize the issuance
of a Purchase Order to Falcon Engineering, for the amount of $151,737 upon execution
of the PSA by all parties; and City Council approve the PSA in substantially the form
attached and authorize the City Manager to execute the PSA in such final form as
approved by the City Attorney.
Attachments: Staff Report - PSA Award for CM Deceleration Lane Project
Professional Services Agreement CM Deceleration Lane Protect
19) ID# 14 -389 Approval of Housing Related Parks Program Grant and Adoption of
Resolution Authorizing the City Manager to Execute the State
Standard Agreement for Housing Related Parks Program Grant
Recommendation: Approve the Housing Related Parks Program Grant and approve and adopt Resolution
No. 2014 -078 of the City Council of the City of Lake Elsinore, California authorizing the
City Manager to execute the State Standard Agreement for Housing Related Parks
Program Grant.
Attachments: Staff Report - Resolution Authorizing Execution for Housing Related Park Grant
2013HRPP Grant Application
Lake Elsinore 13 -HRPP -9224 Pending (3)
HRP Program Resolution December 9 2014
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City Council Regular Agenda December 9, 2014
PUBLIC HEARING(S)
20) ID# 14 -390 Resolution No. 2014 -076 A Resolution of the City Council of the
City of Lake Elsinore, California, Actinq as the Legislative Body of
City of Lake Elsinore Community Facilities District No. 2006 -1
(SUMMERLY), Authorizinq the Issuance of City of Lake Elsinore
Community Facilities District No. 2006 -1 (SUMMERLY) Special Tax
Bonds, 2015 Series (Improvement Area B), Approving the Issuance
of the Lake Elsinore Public Financing Authority Local Agency
Revenue Bonds (SUMMERLY IA B) 2015 Series A, the Execution
and Delivery of a Fiscal Agent Agreement, and the Preparation of a
Commitment Agreement and Purchase Contract for Purchase and
Sale of Local Obligation Bonds, a Purchase Contract and a
Continuing Disclosure Aqreement
Resolution No. PFA- 2014 -002 A Resolution of the Board of
Directors of the Lake Elsinore Public Financing Authority
Approving the Issuance of Lake Elsinore Public Financing
Authority Local Agency Revenue Bonds (SUMMERLY IA B) 2015
Series A in the Aggregate Principal Amount Not to Exceed
$4,000,000 Pursuant to an Indenture of Trust, Authorizing the Sale
of Such Bonds Upon Certain Terms and Conditions, Authorizing
the Preparation of an Official Statement, a Purchase Contract and a
Commitment Agreement and Purchase Contract for the Purchase
and Sale of Local Obligation Bonds of the City of Lake Elsinore
Community Facilities District No. 2006 -1 (SUMMERLY) and Takina
Other Actions related thereto
Recommendation: City: Adopt City Resolution No. 2014 -076 authorizing issuance of the bonds and
bond documents.
PFA: Adopt PFA Resolution No. 2014 -002 authorizing issuance of bonds and bond
documents.
Attachments: 2014 -12 -09 City Council Staff Report - Bond Issuance Summerly
LAKE ELSINORE PFA LOCAL AGENCY REVENUE BONDS (SUMMERLY IA E
LAKE ELSINORE PFA LOCAL AGENCY REVENUE BONDS (SUMMERLY IA E
APPEALS) - None
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City Council Regular Agenda December 9, 2014
BUSINESS ITEM(S)
21) ID# 14 -391 Consideration of Resolution Reciting the Facts of the General
Municipal Election held on November 4, 2014 and Declaring the
Results
Recommendation: It is recommended that the City Council approve and adopt Resolution No. 2014 -075
Reciting the Facts of the General Municipal Election held on November 4, 2014,
Declaring the Result and Such Other Matters as may be Provided by Law.
Attachments: Staff Report Election Results
Resolution No. 2014 -075 Certifyini Election Results
** Administration of Oath of Office for newly elected Council Members.
22) ID# 14 -392 Annual Reorganization of the City Council to Select the Mayor and
Mayor Pro Tern
Recommendation: It is recommended that the City Council yield the chair to the City Clerk to open the
nomination process for the office of Mayor, receive nominations, close the nominations
and conduct a roll call vote; then the newly selected Mayor will assume the chair and
open the nomination process for the office of Mayor Pro Tem, receive nominations,
close the nominations and conduct a roll call vote.
Attachments: Council Reorganization
PUBLIC COMMENTS — NON -AGENDIZED ITEMS — 3 MINUTES
(Please read & complete a Request to Address the City Council form prior to the start of
the City Council Meeting and turn it in to the City Clerk. The Mayor or City Clerk will call
on you to speak.)
CITY MANAGER COMMENTS
23) ID# 14 -393 City Departmental Monthly Reports
Attachments: City Departmental Monthly Reports
CITY ATTORNEY COMMENTS
CITY COUNCIL COMMENTS
ADJOURNMENT
The Lake Elsinore City Council has cancelled the regular meeting of December 23, 2014, and
will adjourn this meeting to the following regularly scheduled meeting to be held on Tuesday,
January 13, 2015. The regular Closed Session meeting will be held at 5:00 p.m. at the
Cultural Center and the regular Public meeting will be held at 7:00 p.m. at the Cultural Center
located at 183 N. Main Street, Lake Elsinore, CA. Thank you and Happy Holidays.
City of Lake Elsinore Page 9 Printed on 121412014
City Council Regular Agenda December 9, 2014
AFFIDAVIT OF POSTING
I, Virginia J. Bloom, City Clerk of the City of Lake Elsinore, do hereby affirm that a copy of the
foregoing agenda was posted at City Hall 72 hours in advance of this meeting.
Virginia J. Bloom, City Clerk
City of Lake Elsinore Page 10 Printed on 121412014