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14-350 2015-2016 Community Development Block Grant (CDBG) Allocation
: Honorable Mayor Members And of the City Counci_. rRO Grant Ater City Manager ,w • •_ ME Recommendations 1. Adopt the Community Development Block Grant (CDBG) Program for Fiscal Year 2015 -2016. 2. Approve submittal of the City's program to the County of Riverside. I • - Each year the City of Lake Elsinore receives an allocation of Community Development Block Grant (CDBG) funds. These allocations are based on population and are designed for assistance to low and moderate income residents and areas. On July 30, 2014 the City Council renewed its Joint - Recipient Cooperation Agreement (Metropolitan Cities Agreement) with the County of Riverside. Participation in the Joint- Recipient Cooperation Agreement allows the City of Lake Elsinore to receive its portion of funds allocated by HUD, minus a twelve percent (12 %) administration fee by the County of Riverside. The 2015 -2016 Fiscal Year is the first of the three fiscal years covered by the renewed Metropolitan Cities Agreement. To qualify for funding, eligible projects must largely benefit low and moderate income persons, prevent or eliminate slums and blight, or meet a need having a particular urgency. EDA has stated that in order to ensure "effective, efficient, and appropriate allocation and use of CDBG funds ", the County may reject any proposed CDBG activity in an amount less than $5,000. The only exceptions to this policy include- traditionally county -wide activities (city /county, multiple city, etc.) or a project or activity serving a very remote location. 2015 -2016 CDBG Allocation November 12, 2014 Page 2 of 5 On September 18, 2014, staff held a "mandatory" public meeting at the Cultural Center for prospective organizations requesting CDBG funds. Notice of the public meeting was e- mailed to previously funded organizations and other interested persons on September 9, 2014, was published in the Press - Enterprise on September 13, 2014 and was posted on the City's web site. The only organizations represented by persons attending the public meeting were the Assistance League of Temecula Valley, H.O.P.E, Studio 395, Boys and Girls Club, and the Salvation Army. Staff also met with a representative of Bridge the Kids Corporation on October 2, 2014. Discussion For the Fiscal Year 2015 -2016 funding program, the City hopes to receive approximately $ 386,815 as identified by HUD by their 2015 -2016 Entitlement Status estimate. It should be noted that the $ 386,815 identified by HUD is an estimate and the actual amount of CDBG funds received by the City could fluctuate depending on how the United States Congress approves the national budget. Based on an allocation of $386,815 and CDBG requirements, twelve percent (12 %) or $46,418 would be required by the County of Riverside for administrative costs. Additionally, the City would be able to earmark a maximum of eight percent (8 %) or $30,945 towards CDBG program administration costs and fourteen percent (14 %) or approximately $54,154 towards public service programs. As discussed below, staff is recommending that a portion of CDBG funds available for public service programs be allocated to improve the City's ability to serve senior citizens at the Senior Activity Center located at 420 East Lakeshore Drive. However, in order to maximize the amount of CDBG funds available for the City projects, Staff is proposing to use only $7,000 of the CDBG funds for administrative costs. This will allow a balance of $286,243 for funding of Sidewalk Improvements at Various Locations and Code Enforcement Division's Nuisance Abatement program. As of the filing deadline of October 10, 2014, the City received three (3) outside public service agency applications for a total requested allotment of $100,000. The agencies requesting funds are as follows 1. Helping Our People in Elsinore, Inc. (H.O.P.E) ($50,000). Located in Lake Elsinore, the organization is requesting funds for its Pantry Program that distributes a balanced menu of groceries to low income families and seniors in Lake Elsinore and the surrounding communities. 2. Assistance League of Temecula Valley ($25,000). The agency is located in Temecula and the organization's Operation School Bell provides clothing and 2015 -2016 CDBG Allocation November 12, 20,114 Page 3 of 5) shoes to disadvantaged children in the Murrieta, Lake Elsinore, Menifee and Temecula School Districts. 3. Boys and Girls Club of Southwest Riverside County ($25,000). Located in Lake Elsinore, the organization is requesting funds to support the Before /After School Academic Enrichment and Transportation Program provided at the Boys and Girls Club's Alberhill Ranch Clubhouse located at 3711 Nichols Road in the City of Lake Elsinore. Funding recommendations for the above requests are reflected in the "Public Service Programs" table below. City department;projects requesting funds are: 1 �Irla�nia lk (mnrnv ®man4c — \ /nr'. 1 ....,+; , ie'47n nAn\ — vca>>VUO L. LIViIS I D I I J- 4 )I construction /rehabilitation of sidewalks, curb and gutter; low and low - moderate income areas within the City to achieve walkability on City streets. T I_ I riz-� 1ifr5i r r r_r�nci — nf and ADA ramps in the provide connectivity and 2. Nuisance Abatement ($100,000). CDBG funds will supplement costs to continue program of identifying Code Violations throughout the City and working with owners to bring their properties into compliance (Community Development 17anartm�n ±1 F�irtr,ortrnro f' r1� funds a II I _ :_ -' toward Department). � ). a �e � � ion �..,, vDBG lul ids Will also be applied award a portion of the personnel costs associated with the program. 3. Senior Activity Center Air Conditioning Project ($19,154). CDBG funds will be used to replace the old inefficient air conditioning at the City's Senior Activity Center with modern energy - efficient air conditioning in order to improve the City's ability to serve its senior citizens. A breakdown of CDBG funding requests and proposed allocations for all three (3) categories (public facilities, code enforcement, and public service programs) are reflected in the following tables. Facility /Type Requested Amount 2015 -2016 Proposed Allocation Sidewalk Improvements — Various Locations $179,243 $179,243 Subtotal $179,243 $179,243 2015 -2016 CDBG Allocation November 12, 2014 Page 4 of 5 CODE ENFORCEMENT Program Requested Amount 2015 -2016 Proposed Allocation Code Enforcement - Nuisance Abatement $100,000 $100,000 Su btotal $100,000 $100,000 CITY OF LAKE ELSINORE ADMINISTRATION COSTS Facility /Type Requested Amount 2015 -2016 Proposed Allocation CDBG Program Administration Costs $7,000 $7,000 Subtotal $7,000 $7,000 PUBLIC SERVICE PROGRAMS Agency Requested Amount 2015 -2016 Proposed Allocation Helping Our People in Elsinore, Inc. (H.O.P.E) $50,000 $12,500 Assistance League of Temecula Valley $25,000 $12,500 Boys and Girls Club of Southwest Riverside Count $25,000 $10,000 City of Lake Elsinore Senior Activity Center Air Conditioning Replacement $19,154 $19,154 Subtotal $119,154 $54,154 GRAND TOTAL: $340,397 It should be noted that the grand total of $340,397 does not include the required twelve - percent (or $46,418) that the County of Riverside is requiring for administrative costs as outlined in the City Council approved Joint - Recipient Cooperation Agreement. Couple the grand total of $340,397 identified above and the $46,418 County administration cost, the overall total will be the $386,815 as identified at the beginning of this report. Fiscal Impact As indicated above, the City of Lake Elsinore's CDBG allocation is anticipated to be $386,815 for the 2015 -2016 Fiscal Year. These funds will be available July 1, 2015. Staff recommends that if there are any additional public facility funds available with the 2015-2016 CDBG Allocation November 12, 2014 Page 5 of 5 final HUD award; that they be allocated to the Sidewalk improvements ® Various Locations program. There is no fiscal impact to the general fund resulting from the allocation of CDBG funds. Prepared by: Richard J. MacHott, LEED Green Associate Planning Manager f� Approved by- Grant Taylor Community snsc °vel�+pment Dhe%,LVI Grant Yates t AIV I,V,lAr-]Acjpr Attachments: 1. Summary Matrix of Public Service Requests with Past Awards 2. CDBG Funding Application Packets From, a.--- Helping - Cur - People in Elsinore, inc. (H.O.P.E) b. Assistance League of Temecula Valley c. Boys and Girls Club U' U C l7 � a s > o E m c o v a` a 1O 0 0 N N N N 0 O T N 3 u° o o Q H N Z Z 0 Q - N +n Q ¢ - °o a o - I ti ¢ z Q ¢ z Q z Q a z cc - o o - ti o a z z a z a z z ¢ z o a .n ti i o ° - - S o 3- 3 - o 39 Q _ o IE v = c n u a o - o o c u r �v o E 3 s a - - w o 6 E o o n mom, nt �o lip ¢ v c E 'o ^ z z E E u a o 4' l- o o E v o 1 •a 00 i - ° a = - 250 Characters Max. Type of Organization: I v I Non - Profit Organization U Special District Government Institution of Higher Education Organization Address: 29885 2nd Street, Suite R Organization City: Lake Elsinore Organization Zip Code: 92532 Mailing Address: 29885 2nd Street, Suite R Mailing Address City Lake Elsinore Mailing Address Zip Code: 92532 Telephone Number: 951 -245 -7510 Fax Number: 951 -245 -7405 Executive Director: Ron Hewison Executive Director Telephone Number: 951 -245 -7510 4 Executive Director E -mail: hopeinelsinore @aol.com Program Manager: Ron Hewison Program Manager Telephone Number: 951 -245 -7510 Program Manager E -mail Address: hopeinelsinore @aol.com Grant Writer: Ron Hewison Address (If different from above): 250 Characters Max. Grant Writer Telephone Number: 951- 245 -7510 Grant Writer E -mail Address: hopeinelsinore @aol.com II. ORGANIZATIONAL HISTORY: (This is applicable only if you are a non - profit organization) Date Organization founded: 12 -4 -90 Date Organization incorporated as a non - profit organization: (Non - profits only) 4 -30 -92 Federal Tax Identification Number: 33- 0489728 DUNS Number: 006- 655 -633 Organization Web Address: www .helpingourpeopleinelsinore.com Does your Organization expend $500,000 or more a year in federal funds? Yes 0 No Number of paid staff: 0 Number of volunteers: 150 Non - profit Faith Based Organization: F] Yes 0 No 5 Please list your organization's current Board of Directors: Ron Hewison Mitch Marshall Virgina Marshall Abel Trevino Dick Sierns Sue Delorio ATTACH: Current Board of Directors Articles of Incorporation and By-Laws Board's Written Authorization approving submission of application III. PROJECT ACTIVITY Name of Project: Pantry Program Specific Location of Project (include street address; if a street address has not been assigned provide APN) Street: 29885 2nd Street, Ste R City: Lake Elsinore Zip Code: 92532 Assessor's Parcel Number (APN): CDBG Funds Requested: $ 50,000 (Total amount for the project only) Where will the proposed project/activity service occur (be specific as to the geographic scale of the proposed activity)? If the project involves a new or existing facility, what is the proposed service /benefit area for the facility? We service within the boundaries of the Lake Elsinore Unified School District, an area of 140+ square miles with a population of 120,000+ individuals. Our service area includes portions of Riverside County Supervisor districts. We serve the communities of Lakeland Village, Sedco Hills, Quail Valley and Meadowbrook. We serve the cities of Lake Elsinore, Wildomar, Canyon Lake, South Corona, and West Perris. 2,000 Characters Max. 7 What Supervisorial District does the projectlactivity/service occur within? 'NOTE: ECG will make the final determination of the appropriate service area of all proposals. First Second Third Fourth FIV] Fifth City (ies): Lake Elsinore, Wildomar, Canyon Lake, South Corona, and West Perris Community(ies): Lakeland Village, Sedco Hills, Quail Valley and Meadowbrook. 250 Characters Max. 250 Characters Max. 250 Characters Max. 250 Characters Max. If this project benefits residents of more than one community or jurisdiction, have requests been submitted to those other jurisdictions? V✓ Yes F1 No F1 N/A Check ONLY the applicable category your application represents. Public Service F] Homeless Activities F1 Real Property Acquisition (must consult with EDA prior to submitting application) F] Housing FIRehabilitation /Preservation (please provide picture of structure) Public Facilities (construction) Infrastructure (i.e. streets, sewer, sidewalk, etc) F] Other: (provide description) ATTACH (If Applicable) photos of structures for rehabilitation /preservation Respond to A & B ONLY if this application is for a public service project. (A) Is this a NEW service provided by your agency? Yes No (B) If service is not new, will the existing public service activity level be substantially increased or improved? Yes No ATTACH (if Applicable): Project Activity Map 9 .�1` �,' uA, � � 4` A. Provide a detailed Proiect Description. The description should only address or discuss the specific activities, services, or project that is to be assisted with CDBG Bands. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity. (Attach admit ®ona: sheets of necessary) According to the 2012 Food Hardship in America report by the Food Research and Action Center (F RAC), our geographic location is the 6th Highest Metropolitan Statistical Area struggling with food insecurity. The Riverside /San Bernardino /Ontario area has a 22.3% food hardship rate. HOPE's clients are desperate for assistance. 04% of our clients are extremely low income clients, earning only 30% of the AMI. Families are struggling to make ends meet, and food security and housing are thethe +.�ugi,est needs to meet, but :the mosni..iw,.�.ol tant iii /;+koU+ access +0 fo-A and id shelter, , ck;IA —, __.. IV UI�I Ir..JI IccIIJ LV IGCiI, Ut U IG IVJt N I'./VI tan t. V V ILI I t GtJVGJJ lV struggle with being sick, recover slower and are more likely to be hospitalized. They have higher incidence or benaviorai, ernotional an-a' academic prudiern5 and Lurid to ue inure aggressive and struggle with anxiety. The majority of our clients 30% AMI are at or very close to the federal poverty line, putting them at even greater risk of food insecurity. In our service region alone, one in four children and 42.8% of single mothers with children under 5 live under the poverty line, according to the U.S. Census Bureau. Our Pantry Program caters to the most vulnerable in the community: low- income seniors, grandparents raising grandchildren, working poor families with children, single parents and disabled, homeless and unemployed individuals. Through our Pantry Program we distribute 12 days of food 136 meals) to each family member each month. The Pantry Program assists a total of 1,100 individuals each month. Clients are low- income seniors who attend the Pantry, shut -in low income and disabled seniors who receive delivery service, grandparents raising grandchildren, single- parent families raising teenagers, additional disabled individuals aged 50+ who attend the Pantry and families referred to us by the School District, the local DPSS office and community partners. CDBt, funds will be used to purchase food supplies and to pay pantry operation costs such as rent, utilities and transportation.___ 2,000 Characters Max. 10 B. Provide a detailed description of the proposed use of the CDBG funds only (e.g. client scholarships, purchase of specific equipment, rent, supplies, utilities, salaries, etc.) CDBG funds will be used to purchase food supplies and to pay pantry operation costs such as rent, utilities and transportation. 1,500 Characters Max. C. What are the goals and objectives of the project, service, or activity? How will you measure and evaluate the success of the project to meet these goals and objectives (measures should be qualitative)? Our principal goal is to work with low- income seniors, individuals and families in need - to ensure they do not go hungry and assist them to remain in their homes. Using our client database software program, we log every individual and /or family who receives services from HOPE along with the type of assistance they receive. This gives us real time and accurate measurement of the individuals receiving assistance and reportable demographics necessary for progress and final reports. It also helps us determine if certain areas of the city, or a certain segment of the population is at more risk so that we can divert extra attention to those areas or individuals. Through our Pantry Program, we expect to serve 18,000 individuals, providing over one million meals in 2015 -2016. 1,500 Characters Max. 11 O. Please identify the project milestones using an Estimated Timeline for Project |mmp{emnentodon July 1.2O15— June 3O.2018 Provide 12 days of food to25Ulow-income seniors each month. Deliver 12 days of food to 70 shut-in seniors and disabled clients each month. Support, with monthly food 60+ families where grandparents are raising grandchildren (12 days of food, per family member per moDth\. Provide 12 days offood to 125+ single parents ofteens. Process [}PSS referrals for families who are unemployed or applying for food stamps. Act an o bridge bo ensure food io available during the processing period. Work with the School District liaisons to ensure identified needy families receive food assistance. Partner with USDA to distribute and supplement supplies of commodities monthly. Pick up Fresh Rescue donations daily and distribute in the community to 175 families aVyeek. November 15'2015— December Z4.2015 ' Distribute 1,350 Holiday Boxes of food within the community. 1'500 Characters Max. 12 V. PROJECT BENEFIT: •1/ A. Indicate the number of people or households that will directly benefit from your proposal using CDBG funds: (NOTE: This is based on the expected number of clients to be served if the County funds your project for the requested amount.) 500 Characters Max. B. Indicate the number of unduplicated clients that will be served (An unduplicated client is counted only once, no matter how many direct services the client receives during a funding year): 3,536 250 Characters Max. C. Length of proposed CDBG- funded activities or service (weeks, months, year): 52 weeks D. Service will be provided to (check one or more): 0✓ Men VWomen Children Families Seniors Severely Disabled Adults Migrant Farm Workers ❑✓ Homeless 13 250 Characters Max. Range of children's age (if applicable): 0-18 If services are provide to Homeless persons, 0 please indicate the number of beds at facility: E. What methods will be used for community involvement to assure that all who might benefit from the project are provided an opportunity to participate? Our Outreach Team goes out into the community to deliver food and to spread the word to those in need of support. We work with local government agencies, local churches, and volunteer clubs, We also work with DPSS and the school district. '2150 Characters Max. F. What evidence is there of a long-term commitment to the proposal? Describe h^ Al Alf% I I MIMM fl`% f�f%ntin I 193 +hO lAlr%rLir ft%r"%ichd-+1 oftar +he% 1--r)R(-. fiinde mr expended? HOPE has been meeting the needs of those in desperate need of food for over 24 years. CDBG funds have been instrumental in our ability to leverage other funds and partners, however it is not our only source of income. We have collaborated with other agencies for referrals and partnered with local markets to receive fresh supplies. We have extended our fundraising to include grant requests and positioned our agency to be a recipient of other government support such as EFSP and USDA Commodities. 5-00 Characters Max. 14 VI. NATIONAL OBJECTIVE All CDBG- funded activities must meet at least one of the five National Objectives of the CDBG program. Indicate the category of National Objective to be met by your activity: CATEGORY 1: Benefit to low- moderate income persons (must be documented). Please choose either subcategory A or B. A. LIMITED CLIENTELE: The project serves clientele that will provide documentation of their family size, income, and ethnicity. Identify the procedure you currently have in place to document that at least 51% of the clientele you serve are low- moderate income persons. Through client intake forms and income verification we confirm that all clients receiving services through HOPE are low income persons. 94% of our clients are extremely low income clients, earning only 30% of the AMI, as set -forth by HUD. For a family of four, this is a meager $19,100 annually. 500 Characters Max. B. CLIENTELE PRESUMED to be principally low- and moderate- income persons: The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client (s) that they fall into one of the following presumed categories. Presumed Categories: • Abused children • Battered spouses • Elderly persons • Severely disabled adults • Migrant Farm workers • Persons living with AIDS • Homeless persons Illiterate adults Describe your clientele above (sections A and B) to be served by this activity. Through client intake forms and income verification we confirm that all clients receiving services through HOPE are low income persons. 94% of our clients are extremely low income clients, earning only 30% of the AMI, as set -forth by HUD. For a family of four, this is a meager $19,100 annually. 500 Characters Max. 15 i Discuss how this project directly benefits low- and moderate- income residents: I Such low income makes basic life support (shelter, electricity, transportation and food) difficult to achieve. With support from HOPE, these individuals and families can more easily pay their rents, and cover their living expenses - creating a sense of independence and reducing strain on public benefits. With their hunger satisfied, families and individuals can concentrate on providing decent shelter and quality employment, and children excel in school and have fewer health issues. 500 Characters Max. CATEGORY 2: Area Benefit - The project or facility serves, or is available to, ALL persons located within an area where at least 51% of the residents are low /moderate - income. please note: 2010 Census data and guidance from the L.S. Department of Housing and Urban Development is pending, and EDA is currently using the 2000 Census data. Census data is used for determining eligibility of low- and moderate - income area benefit CDBG projects. please be advised that once the Census 2010 data is released, eligibility of your proposed FY 2015 -16 project may be significantly impacted. Any funds recommended and approved for FY 2015 -16 projects may be reevaluated if EDA determines a project is no longer eligible under the 2010 Census data. Census Tract and block group numbers: CT BG CT BG CT BG CT BG CT BG CT BG Project Benefit, Category 2, Low plod Area flaps (Attach if applicable) Enter Total population in Census Tracts) /Block Group(s): Enter percentage of low - moderate population in Census Tract(s)/ Block Group(s): CATEGORY 3: prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified (and County - designated) slum and blighted area. Is the proposed project located in an area with determinable indications of slum and blight? (Applicant should contact EDA first if proposing to use this National Objective Category) M Yes 0 No 16 n/a Project Benefit, Category 3. Slum Blight Documentation (Maps, Photos, News Stories, Reports, etc.) (Attach if applicable) Provide the Percentage of Deteriorated Buildings /Qualified Properties: n/a Slum /Blight Designation Year: n/a Public Improvement Type and Condition: n/a Describe the Boundaries of the Slum /Blight area(s): 250 Characters Max. CATEGORY 4: Activities undertaken to create or retain permanent jobs, at least 51% of which will be made available to or held by low /moderate- income persons Proposed Job Creation /Retention Total jobs expected to Create: n/a Total jobs expected to Retain: n/a CATEGORY 5: Activities that provide assistance to micro - enterprise owners /developers who are low /moderate- income: Proposed Assistance to Businesses (Clearance and /or rehabilitation activities; financial assistance to manufacture or expansion.) New Businesses expected to assist: n/a Existing Businesses expected to assist: n/a Enter Total Businesses Expected to Assist: n/a 17 VII. FINANCIAL INFORMATION: A. Proposed Project Budget Complete the following annual program budget to begin July, 1, 2015. If your proposed CDBG- funded activity will start on a date other than July 1, 2015, please indicate starting date. Provide total Budget information and distribution of CDBG funds in the proposed budget. The budgeted items are for the activity for which you are requesting CDBG funding - not for the budget of the entire organization or agency. (EXAMPLE: The _Valley _Senior Center is requesting funding of a__ new_: Senior_ Nutritional Program. T he total cos! of the program is $15, 000. A total of $ i v, 000 in CDBG funds is being requested for operating expenses associated with the proposed activity. Other non -CDBG funding will be used to I pay pick-tip the remaining COSs Or e prograrrr) . (Note: DDDG Grand Total must match amount requested in Project Activity section) 18 TOTAL PROJECT/ ACTIVITY /SERVICE BUDGET CDBG FUNDS (Include CDBG Funds) REQUESTED I. Personnel A. Salaries & Wages $ $ B. Fringe Benefits $ $ C. Consultants & Contract Services $ $ SUB - TOTALS $ $ II. Non - Personnel A. Space Costs $ 34,000 $ 12,000 B. Rental, Lease or Purchase of Equipment $ $ C. Consumable Supplies $ 57,000 $ 25,000 D. Travel $ 36,000 $ 8,000 E. Telephone $ 8,000 $ 1,000 F. Utilities $ 16,000 $ 4,000 G. Other Costs $ 27,000 $ 0 SUB - TOTAL: $ $ III. Other A. Architectural /Engineering Design $ $ B. Acquisition of Real Property $ $ C. Construction /Rehabilitation $ $ D. Indirect Costs $ $ SUB-TOTAL: $ $ GRAND TOTAL: $ 178,000 $ 50,000 Agency Custom Budget OPTIONAL- Attach your Agency Custom Budget: Provide total Budget information and distribution of CDBG funds in the proposed budget. 19 B Leveraging: List other funding sources and amounts (commitments or applications) which will ass,st in the implementation of this activity- Current and pending evidence of leveraging commitments/applications must be submitted with application. Federal- Riverside County Emergency Food & Shelter Program Funds, District 1 $16,606 Riverside County Emergency Food & Shelter Program Funds, District 3 $9,379 Riverside County Emergency Food & Shelter Program Funds, District 5 $12,348 State/Local: COBG Funds 2014-2O15 FHvene|Ue County District 1 $29.597 Lake Elsinore $27.772 VVi|dOnla[$8.U2O Canyon Lake $3,193 Private: 20 _ 500 Characters Max. 500 Characters Max. 500 Characters Max. Fees: Donations: 500 Characters Max. 500 Characters Max. Other: Volunteer hours 29,640 @ $5 = $148,200 Volunteer hours based on volunteer hours worked in 2013 500 Characters Max. 21 C. What type of long-term financial commitment is there to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? HOPE has been meeting the needs of those in desperate need of food for over 24 years.CDBG funds have been instrumental in our ability to leverage other funds and partners, however it is not our only source of income. We have collaborated with other agencies for referrals and partnered with local markets to receive fresh supplies. We have extended our fundraising to include grant requests and positioned our agency to be a recipient of other government support such as EFSP and USDA Commodities. 100 Characters Max. D. Provide a summary, by line item, of your organization's previous year's Income and Expertise B Exp Statement /Attachment VI- Exhibits ix V _X 9, etc, - I / (Attach Summary Income and Expense Statement). ni 'ease see aftached income and expense statement. 2,000 Characters Max. 22 E. Was this project or activity previously funded with CDBG funds? V Yes F] No If Yes,when? HOPE has received CDBG support since 1995. F. Is this activity a continuation of a previously funded (CDBG) project? Yes No If Yes, explain: HOPE has received CDBG support since 1995. VIII. MANAGEMENT CAPACITY: A. Describe your organization's experience in managing and operating projects or activities funded with CDBG or other Federal funds. HOPE has received CDBG funding since 1995, and has been able to provide meals to those who are in desperate need. In addition, HOPE has received EFSP funds from the County of Riverside for the past several years providing roughly $45,000 /yr. 250 Characters Max. B. Describe your organization have written and adopted management systems (i.e. policies and procedures) including personnel, procurement, property management, record keeping, financial management, etc.)? HOPE has board - approved written management systems including those for managing volunteer staff, procurement, property management, client intake and record keeping, financial management and other various administrative tasks. 500 Characters Max. 23 C. Please provide the names and qualifications of the person(s) that will be primarily responsible for the implementation and completion of the pmmpmmod project: Ron has been serving at HOPE for the past twelve years and serves on the Executive Board as well as the Chief Executive Officer. He managed over 29,640 volunteer hours last year alone and rnonageGoUday-to-dayoponationG,Ronregu|ar|yapeakeonbeha|fofH{)PEtoinr/easnewapanaaa and recruit support for the organization. He personally manages the reporting features of all federal | and foundation grant reporting and the annual budget. | 5U8 Characters Max. 0n �d��|�n to the |ia� ��m�i�� � dmtaU�� organizational chart. 6AlIttach List and Detailed Organizational Chart) 24 APPLICATION CERTIFICATION Undersigned hereby certifies that (check the box after reading each statement, provide the authorized person's name, and sign the dooumenA� IV:/] The information contained in the project application is complete and accurate, The a�������o���h�|���|u�C�N����o' requirements �] .~ imposed un the project funded in full or part by the CD8Bprogram. [V1 � The app/acknowledges / o� acknowledges that the Federal assistance made available through the i� CDBG program funding will not be used to substantially reduce prior levels of local, (NON- CDBG) financial support for community development activities. The applicant fully understands that any facility built or equipment purchased with CDB8 funds shall be maintained and/or operated for the approved use throughout its economic life, pursuant to CD8G regulation, L�| If GDBG funds are approved, the applicant acknowledges that sufficient non-CDBG funds --' sreavni|ab[eorwiUbeovaUabkat000mpiehathopnojeoiende$uhbedwdh{naneaoonub|e dmeframo. LVl(} n bohaKofthe organization, | have obtained authorization to submit this --' application for CD8GfundinO. (DOCUMENTATION ATTACHED Minute Action and/n/ written Board Approval signwdby the Board PromidanU. PrintWanrieMtle Authorized Representative� 24 " Uc-, 0'6<2,J - C-t4A*,Aw4a4 +~CeJ Lv,,;wL^ DATE: I "- wmL- �(+ . 25 Appiica t's Check-list: The following required documents listed below have been attached. Any missing documentation to the application will hp rai ace for the application to be reviewed ae INRL IC;IRL R, 1. Board of Directors 2. Articles of Incorporation, and Bylaws V 3. Project Activity Map LV 1 4. Project Description 5. Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) F] 6. Project Benefit, Category 3, Slum /Blight Documentation (Maps, Photos, New mss_._:__ n ,:__� , . Stories, Reports, etc. (Attach i applicable) ® 7. Leveraging (Current evidence of commitment) I8. Income and Expense Statement 9. Management Capacity (Detailed organization chart) 10. Board Written Authorization approving submission of application 26 I \ 7 oo kn a 0 \ \ S \ 2 � § � \ 2 q � � 00 � � � I w � % � � ƒ t / % / � � � � U \ � m & / � / G w \ 2 00 \ 7 oo kn a 0 \ \ \ \ 2 2 « \ 2 q � 00 � 00 � 7 k Q �. k � Q) o a G G R 00 00 % ® / { � m Cr\ u U u U / % / Cd 5 -bb t ƒ » t 4, 3 0 § t > 3 3 U U Lr) © ƒ q q q Cd � % 0 7 3 / ® � u � { Cd C [ R § C/D ?O OD m / ® § m \_ q F \i� r-) / w � % � � ƒ t / % / � � � � U \ � m & / � / G w \ 2 00 \ \ \ \ \ « « « 2 k Q) o a G G R % ® K { � w � % � � ƒ t / % / � � � � U \ � m & / � / G w \ 2 00 \ The mma of the corporation is "Helping Our People in Els'ngM PRO A. This corporation is a nonprofit public bene'f it corporation and is not organized for the private gain of any person. it is organized under the Nonprofit Public Benefit Corporation. Law for charitable purposes. to "ProVl rim ' fend to iIi ! 0 orporation The name and address in the State of Cal',L L11-La of C initial agent for service of process is James., T. Winkler 31594 Railroad !jnAA suite C Canyon '02587 IV A. This corporation is organi ed exclusively for charitable purposes w 'thin the mean -ing of Section 5 0 1 (a) (3) of the internal Revenue Code. B. No substantial part Of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence 1 og-;Simt4on and the corporation shall not ParticiPate or intervene in any political campaign (including the publishing or distribution of stateg-jents) on behalf of any candidate for public office. MA The property of this corporation is irrevocably dedicated to charitable purposes and no part of the net income or assets of this corportaion shall ever inure to the benefit of any director, officer or member thereof or to the benefit of any private person. Upon the dissolution or winding up of the corporation, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation or corporation which is organized and operated exclusively for charitable purposes and which has established its tax exempt status under Section 501(c) (3) of the internal Revenue Code, DATE �igtnature f Incorpporator) Robert J. Bryson (Type name of Incorporator) AMENDED BYLAWS OF HELPING OUR PEOPLE IN ELSINORE, INC. PREAMBLE RECOGNIZING OUR UNITY IN CHRIST AND OUR COMMON PRACTICE IN THE CHRISTIAN FAITH, DESIRING TO HEED AND FULFILL THE LORD'S IMPERATIVE AS STATED IN MATTHEW 25:31 -40, MINDFUL OF OUR CHRISTIAN PRIVILEGES AND DUTIES, AND WISHING TO OBSERVE ORDERLY COOPERATION, WE THE MEMBERS OF HELPING OUR PEOPLE IN ELSINORE INCORPORATED OF LAKE ELSINORE, CALIFORNIA, ADOPT THE FOLLOWING AMENDED BYLAWS, AND DO PROVIDE THAT THE FOLLOWING ARTICLES SUPERSEDE AND REPLACE. THE FORMER BYLAWS THAT WERE ADOP'T'ED AT A DULY CALLED MEETING OF THIS CORPORATION ON SEPTEMBER 9, 1991- e Ash i- -2 2. For the purpose of these Bylaws, HELPING OUR PEOPLE IN ELSINORE,,' INC. is hereafter designated as H.O.P.E., Inc., or simply "this corporation." 3. H.O.P.E., Inc. shall be incorporated under the laws of the State of Californid as a Non -profit Public Benefit Corporation, ARTICLE II -- OFFICES 1. "line principal office of this corporation for the transaction of business is located at 29885 2"d Street, T nit R-S, in 11 Ec, usore-, �alliiaiura 2. This corporation is hereby granted full power and authority to change the principal office of the ,,., -I, ..z...11 s... -..._a L_. wvckJVarA- a.1a.s33 aivali 'vi:b. aC: ai:bu VU iv tiaias iaaa.i iii iia 4aaa aaLat✓ i.vddlAJ, i..Zi"U11"a..iliaa' i,U-" .DlAru onw,,. Li'U&C"l vy the Secretary in these Bylaws, but shall not be considered an Amendment of the Bylaws. AI2.'1'ICLE iH --- S TA'I EMS T OF PURPOSE l .-The object and purpose of this corporation shall be to propagate the gospel of Jesus Christ by reaching out to those persons who are hungry and who need assistance and renewed hope. 2. To fulfill ties object and purpose, this corporation shall provide and dispense _food to indiwdua?s and families in compliance with the regulations laid down by the governing body of this corporation. to the -Rules 'o of Qualification. Furthermore, this corporations shall dedicate itself to an ongoing, caring ministry of service to others, We service anyone who qualifies regardless of ethnicity or color, We do not*eWTefigious�servigm- AR-11CLE PV — S'l ATEIvEM OF FAITH I . The members of this corporation adhere in faith to the following common symbol, held in the highest regard in all of Christendom, called the Apostolic geed: I believe in God, the Father almighty, creator of heaven and earths. I believe in Jesus Christ, His only Son, our Lord. He was conceived by the power of the Holy Spirit and bowl of the Virgin Mary. He suffered under Pontius Pilate, was crucified, died, and was buried. He descended into hell. On the thud day He rose again. He ascended into heavers, and is seated at the right hand of the Father. He will come again to judge the living and the dead. I believe in the holy Spirit, the holy catholic Church, the communion of saints, the forgiveness of sins, the resurrection of the body, and the life everlasting. 1820572 Std-e California OFFICE OF THE SECRETARY OF STATE CORPORATION DIVISION 1, MARCH FONG E U, Secretary of State of the State of California, hereby certify: That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct. IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this MAY -1 1992 �AIcA q111 �- SecretarV of State SEC /STATE FORM cE.707 ".'1 86 40888 AC l LAKE ELSINORE UNIFIED SCHOOL DISTRICT RIC T DOLINKA GROUP Helping our People in Elsinore, Inc. (HOPE A) Pantry Program Project Description According to the 2012 Food Hardship in America report by the Food Research and Action Center (FRAC), our geographic location is the 6th Highest Metropolitan Statistical Area struggling with food insecurity. The Riverside /San Bernardino /Ontario area has a 22.3% food hardship rate. HOPE's clients are desperate for assistance. 94% of our clients are extremely low income clients, earning only 30% of the AMI. Families are struggling to make ends meet, and food security and housing are the toughest needs to meet, but the most important. Without access to food and shelter, children struggle with being sick, recover slower and are more likely to be hospitalized. They have higher incidence of behavioral, emotional and academic problems and tend to be more aggressive and struggle with anxiety. The majority of our clients 30% AMI are at or very close to the federal poverty line, putting them at even greater risk of food insecurity. In our service region alone, one in four children and 42.8% of single mothers with children under 5 live under the poverty line, according to the U.S. Census Bureau. Our Pantry Program caters to the most vulnerable in the community: low- income seniors, grandparents raising grandchildren, working poor families with children, single parents and disabled, homeless and unemployed individuals. Through our Pantry Program we distribute 12 days of food (36 meals) to each family member each month. The Pantry Program assists a total of 1,100 individuals each month. Clients are low - income seniors who attend the Pantry, shut -in low income and disabled seniors who receive delivery service, grandparents raising grandchildren, single - parent families raising teenagers, additional disabled individuals aged 50+ who attend the Pantry and families referred to us by the School District, the local DPSS office and community partners. CDBG funds will be used to purchase food supplies and to pay pantry operation costs such as rent, utilities and transportation. Helping our People in Elsinore, Me. ( .O.P.E.) 2015 -2016 CDBG Program Application Project Benefit — Category 2 n!a Helping our People in Elsinore, Inc. (H.O.P.E.) 2015 -2016 CDBG Program Application Project Benefit — Category 3 n/a COUNTY OF RIVERSIDE EDA ECONOMIC DEVE"LOPMEINT AGENCY File No.: 0.120 -14 May 1.3, 2014 Ron llewison., Executive Director Helping Our People in Elsinore, Inc 29885 2nd Street, Suite I1 Lake Elsinore, CA 92532 RE: 2014 - 2015 CDBG FUNDING REQUEST — APPROVED: Countywide Activity T 2 _. 9 Helping People in Need, $69,382 .. DeaP'Sponsor: We are nleased to nntifv vmi that the PivercrrlP Cminty Rnard nF CiinPrAricnrc liac annrnAiPr1 vniir request for CDBG funding for the activity listed below: II lelpinZ I'eo jle in Need 1st District $29,597 Lake Elsinore $27,772 Wildomar $8,8207 i,unyiii 1.a 1, t o " .J, Law Mod Limited Clientele Income Certification This project has been included in the County's 2014- 2015 One Year Action Plan. The One Year Action Plan has been submitted to the U.S. Department of [=lousing and Urban Development (HUD) for review; the anticipated effective date of our 2014 - 2015 One Year Action Plan approval will be July 1, 2014, We are in the process of preparing your Sponsor's Agreement for the use of the CDBG funds. Once you receive your Sponsor's Agreement, you will have forty -five (45) days to have it properly executed and returned to EDA. PIP 3CP tl ll}P' th! C~n `:1 11/ Will nni- `.1111�rovc, Cln ii i' snO"icn r'c A-r,- on f ,nfit tr�0,;ZCr"1 t"+ . "J' `.t-t J !- " E, `.. "i`- "� ��i %tri aiiwtvilc.�u represc,,LaUVkv _- of your organization has successfully completed the online CD13G Subrecipient Training. k ' Adn- dnls.;aflor' riO:J :n(�. i co non- -.(_- ': °veloprneni Parking p.,iation Hco�ing AUdho y d.,. „u Dcan tv',use ;nn Pmject;ilacxnagement t3iisiness Int4lii;.7: ri :e information Technology Emigionmenfal Planning Purchasing Group G. 'urca sen-c es vlainie nrince. Fair Y va_?ioncii Daf.a Festiva. Re:a Prapert,r c), nr,)Unify Se' icon iv'i i7lh. e I li`.C) CPn CC ;F f:aa-. " ;\I-obpnneni Agency Custodial i ?n.iffili Abalennen. Workforce iJevelepmew s::.ICWVI c a1-1DA4)06, CDBG Funding Request Approval Letter May 1:3, 2014 Page 2 At this time, we are undertaking the required environmental review and administrative actions pertaining to your activity. Our staff may be, contacting you to discuss approved project budgets, project schedule, performance and outcome measures, national objective reporting, and other necessary items. To expedite all future correspondence and inquiries, please refer to the CDBG File number located in the upper right corner of this letter. If you have any questions regarding the program process or need additional information, please feel free to contact' terlon Sims at (951) 955 -3141. Sincerely, John Thurman EDA Development Manager - CDBGJESG Programs SH:JT:ew i)w.�F0RPIS \200n'•,Pwsli n},'ApI rovcn deniedV14mt. iz I r GEN Y FOOD AND SHELTER G A BOARD Local Board of Riverside County EFSP BOARD MEMBERS American Red Cross Catholic Charities Chabad Jewish Community Center City of Riverside Community C.-nncct Corona /Norco United Way FIND Food Bank Homeless Advocate, Florita Jones 1 lomele6s Advocate. Rnn HPwisnn Housing Authority of the County of Riverside Lutheran Social Services Regional Access Project Foundation Riverside Community Health Foundation Riverside County Executive Office Riverside County Department of Mental Health Riverside County Veteran's Services - -- The Salvation Anny Torres Martinez Desert Cahuilla United Way of the Inland Valleys Valley Restart Shelter, Inc. STAFF Riverside County Department of Public Social Services 4060 County Circle Drive Riverside, CA 92503 (951) 358 -5637 November 18, 2013 Helping Our People in Elsinore, Inc, (HOPE) - Lake Elsinore Ron Hewison Lake ]Elsinore, CA 92532 RE: EFSP Phase 31 Award Dear EFSP Applicant: T he tuversicie County Emergency Food and Shelter Program (EFSP) Designated Local Board (DLB) has completed the selection process of proposals submitted for funding in Phase 31. After careful review of all applications, the following amount has been granted to your organization: LRO # 082000 — 051 Districts Funded Amount: $ 16,606.00 Served Meals: $ 0.00 Other Food - D: $ 13,617.00 Other Food - V /G: $ 0.00 Mass Shelter: $ 0.00 Other Shelter: $ 33100 Rental Assistance: $ 2,657.00 Administrative Costs: $ 0.00 The process used to determine the selected agencies was very detailed. The scoring and ranking committee scored each application based on the priorities -identified in the Phase 31 Request for Proposals. The grant amount is based on the amount requested by your organization and the percentage of total available points awarded to your organization. The receipt of this grant is contingent upon clearing any and all possible compliance issues from the National Board based on previous phases. A mandatory orientation for all applicants will be on Wednesday, December 4, 2013 from 1 p.m. until 5 p.m. at Desert Arc, 73 -255 Country Club Drive, Palm Desert, CA 92260. The Western Region mandatory orientation will be held on Thursday, December 5th, 2013, in Riverside, CA from 1 p.m. to 5 p.m. at the County of Riverside - Dodge Room, 4060 County Circle Drive, Riverside, CA 92503. Attending at least one of these two (2) orientations is mandatory in order to be eligible to receive Phase 31 funds. Please RSVP to Tiffany Nelson at (951) 358 -6684 or email her at T:lilelson.(i�)rivcrsidedpss.or� before November 26th, 2013. Please make sure you include the contact information for each attendee (First Name, Last Name, Organization, Telephone Number, and Email Address). Prior to attending the orientation, please visit the FEMA training at httLi:Htrainiii,>.fema. YotiE _MIWeb /IS /courseOverview.ast)x ?code - IS -421. and read the Phase 30 Manual and Phase 31 Addendum. The FEMA certificate will be due with your first and second quarterly report on January 15, 2013. You must bring the following forms to Orientation: • LRO Certification Certification Regarding Lobbying Fiscal Agent /Fiscal Conduit Certification Pre - approved Clearance forms (if applicable) These forms can be found at lttti): / /dl)ss.co.river side. ca. us /homcl.ess- pro_granis /emergency- food -an.d- shelter We appreciate the effort that went into the development of your proposal and we look forward to working with you during the coming year. If you have any questions feel free to contact Anabel Ramos, DPSS Administrative Services Analyst II, at (951) 358 -5617. Sincerely, Anabel Ramos, EFSP Staff Administrative Services Analyst II Homeless Programs Unit EMERGENcy FOOD AND 5HELTER PROGRAM BOARD Lo cal Board of Riverside County EFSP BOARD MEMBERS American Red Cross Catholic Charities Chabad Jewish Community Center City of Riverside Community Connect I i Corona /Norco United Way FIND Food Bank 6 Homeless Advocate, Florita Jones Homeless Advocate, Ron Hewison Ij 0 Housing Auiiloray of file County of Riverside Lutheran Social Services Regional Access Project Foundation Riverside Community Health Foundation Riverside County Executive Office Riverside County Department of Mental Health Riverside County Veteran's Services j The Salvation Amy Torres Martinez Desert Cahufla United Way of the Inland Valleys Valley Restart Shelter, Inc. STAFF Riverside County Department of Public Social Services 4060 County Circle Drive Riverside, CA 92503 (951) 358 -5637 November 18, 2013 Helping Our People in Elsinore, Inc. (H.O.P.E) Ron Hew]SOla 29885 2nd Street, Units R & S RE: EFSP Phase 3I 12YV'ard Dear EFSP Applicant: The Riverside County Emergency Food and Shelter Program (EP SF) Designated Locat =board (ULb) has completed the selection process of proposals submitted for funding in Phase 31. After careful review of all applications, the following amount has been granted to your organization: LRO # 082000 —162 District 3 Funded Amount: $ 9,379.00 Served Meals: Other Food - D: Other Food - V /G: Mass Shelter: Other Shelter: Rental Assistance: Administrative Costs: $ 0.00 $ 8,254.00 $ 0.00 $ 0.00 $ 188.00 $ 937.00 $ 0.00 The process used to determine the selected agencies was very detailed. The scoring and ranking committee scored each application based on the priorities identified in the Phase 31 Request for Proposals. The grant amount is based on the amount requested by your organization and the percentage of total available points awarded to your organization. The receipt of this grant is contingent upon clearing any and all possible compliance issues from the National Board based on previous phases. A mandatory orientation for all applicants will be on Wednesday, December 4, 2013 from 1 p.m. until 5 p.m. at Desert Arc, 73 -255 Country Club Drive, Palm Desert, CA 92260. The Western Region mandatory orientation will be held on Thursday, December 5th, 2013, in Riverside, CA from 1 p.m. to 5 p.m. at the County of Riverside - Dodge Room, 4060 County Circle Drive, Riverside, CA 92503. Attending at least one of these two (2) orientations is mandatory in order to be elil4ible to receive Phase 31 funds. Please RSVP to Tiffany Nelson at (951) 358 -6684 or email her at Tlnelson(c)riversi.dedpss.org before November 26th, 2013. Please make sure you include the contact information for each attendee (First Name, Last Name, Organization, Telephone Number, and Email Address). Prior to attending the orientation, please visit the FE.MA training at httiz: / /trainii?(-Y.fema gov /EM1Web /IS /cotirseOverview.asnr ?co(ie = IS -421. and read the Phase 30 Manual and Phase 31 Addendum. The FEMA certificate will be due with your first and second quarterly report on January 15, 2013. You must bring the following forms to Orientation: • LRO Certification Certification Regarding :Lobbying Fiscal Agent /Fiscal Conduit Certification Pre- approved Clearance forms (if applicable) These forms can be found at lhttl): / /des co riverside ca us /homeless- progi'anis /emer.c�eney- food - and- sheiter We appreciate the effort that went into the development of your proposal and we look forward to working with you during the coming year. If you have any questions feel free to contact Anabel Ramos, DPSS Administrative Services Analyst 1I, at (951) 358 -5617. Sincerely, fi*-- - Anabel Ramos, EFSP Staff Administrative Services Analyst 11 Homeless Programs Unit EMERGENcy FOOD AND +, :` •N' • r i•r' "• of Riverside County EFSP BOARD MEMBERS American Red Cross Catholic Charities Chabad Jewish Community Center City of Riverside Community Connect Corona /Norco United Way FIND Food Bank Homeless Advocate, Florita Jones Homeless Advocate. Ron Hewison Housing Authority of the County of Riverside Lutheran Social Services Regional Access Project Foundation Riverside Community Health Foundation Riverside County Executive Office Riverside County Department of Mental Health Riverside County Veteran's Services The Salvation Army Torres Martinez Desert Cahuilla United Way of the inland Valleys Valley Restart Shelter, Inc. November 18, 2013 Helping Our People in Elsinore, Inc. (1- 1.O.P.E) Ron Hewison 29 885) LllL_ 17 Li GGL, _'Units R rr�i IS Lake Elsinore, CA 92532 RE: EFSP Phase 31 Award Dear EFSP Applicant: The Riverside County .Enjergency Food and Shelter %rogranr (EFSP) Designated Local Board (DLB) has completed the selection process of proposals submitted for funding in Phase 31.. After careful review of all applications, the following amount has been granted to your organization: LRO # 082000 —172 District 5 Funded Amount: $ 12,348000 Served Meals: $ 0.00 Other Food - D: $ 11,484.00 Other Food - V /U: $ 0.00 Mass Shelter: $ 0.00 Other Shelter: $ 123.00 Rental Assistance: $ 741.00 Administrative Costs: $ 0.00 STAFF 1 The process used to determine the selected agencies was very Riverside County detailed. The scoring and ranking committee scored each Department of Public Social Services application based on the priorities identified in the Phase 31 4060 County Circle Drive Riverside, CA 92503 Request for Proposals, T he grant amount is based on the amount (951) 358 -5637 requested by your organization and the percentage of total available points awarded to your organization. The receipt of this grant is contingent upon clearing any and all possible compliance issues from the National Board based on previous phases. A mandatory orientation for all applicants will be on Wednesday, December 4, 2013 from I p.m. until 5 p.m. at Desert Arc, 73 -255 Country Club Drive, Palm Desert, CA 92260. The Western Region mandatory orientation will be held on Thursday, December 5th, 2013, in Riverside, CA from I p.m. to 5 p.m. at the County of Riverside - Dodge Room, 4060 County Circle Drive, Riverside, CA 92503. Attending at least one of these two (2) orientations is mandatory in order to be eligible to receive Phase 31 funds. Please RSVP to Tiffany Nelson at (951) 358 -6684 or email her at Tlnelson(i�'riversi.dedpss.org before November 26th, 2013. Please make sure you include the contact information for each attendee (First Name, Last Name, Organization, Telephone Number, and Email Address). Prior to attending the orientation, please visit the FEMA training at http• / /training femii g_ ov /hMIWeb /IS /courseOverview.aspx ?code =lS -421 and read the Phase 30 Manual and Phase 31 Addendum. The FEMA certificate will be due with your first and second quarterly report on January 15, 2013. You must bring the following forms to Orientation: • LRO Certification Certification Regarding Lobbying Fiscal Agent /Fiscal Conduit Certification Pre - approved Clearance forms (if applicable) These forms can be found at http• / /dl3ss co riverside ca.us/ homeless- p►-ogr,im.s /enlergen.cy- food - and - shelter We appreciate the effort that went into the development of your proposal and we look forward to working with you during the coming year. If you have any questions feel free to contact Anabel Ramos, DPSS Administrative Services Analyst Il, at (951) 358 -5617. Sincerely, d*_ - Anabel Ramos, EFSP Staff Administrative Services Analyst II Homeless Programs Unit iteve__,.n Income, business Donations inconw, Church Donations Income, Giants Iicoinne, C9rant- F$'SP, Motel Income, Chant -EFSP, Rent Income, Donations Individuals Income, Service O gunizations In Kind .Donations fuiani Revenues C'oxi uF �11e4 Food Purchases Gas Cards Fundraising Expenses LFSP -Motel EFSP -Rent ua: • 1.1tT1'4 :tics ESG -RRH li'sG -Rent Total Cost of Scales Gmss Prot Expenses F,SG4413 Accounting Expense Grant. Writer Building Kent Maintenance Expense Citnce Supplies & Expense Postage Van Gas/maint. Expense Van Insurance "1`elephone Expense Utility Expense Advertising Business License t:reneral insurance Tax Expense Equipment. Toy Distribution Expense Backpack Ministry Flank Service Charge PayPal Charges Miscellanetaus Expenus Contingency Capital Improvement Expense 'T'r3i ler Expenses Total Expenses Sub-total HopeIncome /k ".xpense Clothing Expenses, CFK 1l.O.P.E., Inc. Income Statement For the Twelve iVTonths Ending,fu ne 30, 2014 renUNLOH -1h %- 871,64 4.69 494.00 2.66 12,515.04 67.40 0.00 0.00 0.00 0.00 1,276.48 6.87 2,505,10 1149 9€16.00 4.88 fur 6 *,?,36 l;,in,rut Page: 1 °Igor to Date % 6,087,92 3,62 5,846.34 3,47 107,131.44 6165 6,174,00 3,67 4,689.50 2,79 17,768.85 10.56 9,738.01 5.79 10,872.00 6,46 168�i8,36 1801,0 1,222.38 6.58 62,6881.992 37,24 OAN 0,OKI roAaO() h 76 n v 0,00 740.W) (OAS) 0,00 0.00 3 ,671.62 118 2,650,00 14.27 9,893.66 5.88 0.00 0.00 76;86 0,05 1,400,00 7,54 7,(x)W)O 4,1.6 2.447.02 13.18 4,435,92 2.64 7,720.30 41.58 87,609.98 52.05 10,847.911 58,42 80,698.08 47.95 0.00 0,00 6,728.00 4.00 0.00 00) 3,630.00 2.I6 1,040,00 5,60 22,37r6�.25 13.29 "58:j to i 19.3 0 42.9JV Vlt 2�. 390) 0.21 7,661,22 4.55 31.03 0;17_ 2,194.39 Lai) 0.00 0.00 605:21 036 2,760.53 14.87 28,267.67 16.80 0.00 0.00 4,133.62 2.46 351.06 1189 7,230.81 4.30 899.41 4.84 11 ,779.36 7.00 t ON 0.00 430.60 0.26 0,00 0.00 26.00 0,02 0.001 0.00 1,326.12 0.79 0.00 0,00 160,00 0110 0,00 0.00 1,300,00 0.77 OAO 0.00 605.49 0.36 0.00 0.00 1,500.00 0.89 0.00 0.00 25.00 0.01 0.00 0.00 43.80 0,03 0,00 0.00 747.40 0.44 2,631.78 14,17 10,02536 5.96 0.00 0.00 900.00 0.53 5,550,35 29,89 5,850.35 3:48 t6,886.16 90,94 160,q42.65 95.39 S (6,038.20) (32,52) (79,844 „57) (47.44) S 0,00 0,00 5 1,735,59 1.03 For Management Puwses Only 'PI Ak I HOPE Board of Directors I I Ron "eWison, CEO I Mitch Marshall Virginia Marshall Director of Senior Director of Services I I Administration Abel'Irrevino Director of Pantry I Operations Sue DeLorio Dick, Siems Director of Director of'Offisite Ctothingand Distribution I MINUTES - EXECUFIVE BOARD Mf,,,'T,,TfNG Wed,iiesda,y, September 10 2014 RECORDY'.1) MIN ....... . . . .... rnna.n� Called a Special tivig 1--VT R-S offIcAping Our Peopie 41 1--"Isinor , Me" nesday; 10,2014 at 1,0.00 thin BOARD Of (RURE.) to order orn " Purpose (A the speciad meetilig) was to approve Rmi Chaim -rialn, to subrilit zornpicted CI AG arplicatiotis for fism-fl yczar 2015-2016 to RiVel'Side C"01-111ty, 10111iC DeVOIC)PITIAlt Aj;C!1CV (.'(ties of` a akc Elsitiorc, ar-id Wildom.ar acid vori Lake, Chairman ciatertaii-led gin. .inn fim. (& approv�al. The following, motioris were r11. ,, -it Q We, the! Execivive Dinectors piresem of-T.I.RRE, Iripp .Hevvsol t u o be tile MAOSIO(d sigp-ier for I-I. W111, fuc, of ling applications 'I or FY 2015-2016 We filaher cotfil:-ri dhat Roo flexvisor),, Chaiii.i.m. is autholized to accept; o-f) bch�'d C off a,oy fimid ibg that may be granted throug-1h this, applicifi-om. We also cc tif irt n that Rm f fevvivi, on tn.ay approve am! execute the agrcerrwi�i.t_ I �a brid"di cu. sion, (J-w n-'.ofiolls passcal. by umninnous votes of'thosepresent, Dircctols also LwAved Sem cotitinues to be tio paicl st'a-Wat lecifi.illy, subn-6flecf, Ron Heivison, Secretary iu assistance league Operation School Bell`' 2015 -2016 CDBG Application Submitted to City of Lake Elsinore September 18, 2014 18 S-IlAcniber, 20111 Mr. Richard .f, Macl lott, Planning Manager City of Lake t:a,lsinore Comiaaaaanity l cva lc7praaerat l a;?aaa't:rracaat 8130 South Main. Street 7 ak ° Dear Mr. Mac >Hott: Assistance League ' cafTenaecula Valley (AL, `V) herein submits its completed ('DBG grant application for the 2015 -2016 fiscal year to the (:pity of l..aike tisin {ire. Attaache(i is Al,TWs completed application paackct with 1111 required attachments. One (1) original cltacurncnt (original signature) and one { l } aacklitional copy are enclosed, Should you or anyone reviewing this :application leave rotated c,luc.5tic nS, rcctuirC ad ditiona.l. information/documents or explanations, or require that ALTV amend €ts <1 p ication, ploase contact inn "+lira o -mail at arhvv]'a'snt r CL'giltia7l.i oln or vial n fe c;t�hone aat (60.325-342,91 Elective Standing 1'la<aa }lt ycau in advance fear ycatar consideration aancl generosity. El c ra Liean-s Assisteens, Liaison Amy Garreit t3ylcaws Cindy 1asperson Chapter House Mongger Anti Reese Eclucation Chairman terry Blanton Public Relations Chairman Shelley Diamond Enclosures 9rofegic: i >lanning Kathy Laurin Thrift shop Chairman DS/ 28720 Via Niont zurna Temecula, CA 92590 -2510 Tel, (9 51) 694.801 Fax (951) 634,8298 -mail- ak ";PNJ s m1:,, ttraant writer Assistance l,ca�;rae caf TCJa'ac;ccll<a Vtalicy r1LTV's 7015 -7016 CDBG application packet (1 origi Al-,TV's 2015 -7016 ('1)Btr application packet (1 copy Caring and t.::rammitment in Action COUNTY OF RIVERSIDE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2015-2016 APPLICATION FORM I. GENERAL INFORMATION: Applying Organization Name: Assistance League of Temecula Valley (ALTV) Application to CITY OF LAKE ELSINORE for $25,000 250 Characters Max. Type of Organization: Non- Profit Organization Special District ❑ Government ❑ Institution of Higher Education Organization Address: 28720 Via Montezuma Organization City: Temecula Organization Zip Code: 92590 Mailing Address: 28720 Via Montezuma Mailing Address City Temecula Mailing Address Zip Code: 92590 Telephone Number: 951- 694 -8018 Fax Number: 951 -694 -8298 Executive Director: Ms. Sue Sampson Executive Director Telephone Number: 951- 693 -0617 4 Please list your organization's current Board of Directors: see ATTACHMENT 1 (Board of Directors elected for 2014 -2015) 1,000 Characters Max. ATTACH., Current Board of Directors (see ATTACHMENT 1) Articles of Incorporation and By -Laws (see ATTACHMENT 2) Board's Written Authorization approving submission of application (see ATT, I 111_ PROJECT ACTIVITY I Name of Project: Operation School Bell (OSB) Specific Location of Project (include street address; if a street address has not been assigned provide APN) Street: 28720 Via Montezuma City: Temecula Zip Code: 92590 Assessor's Parcel Number (APN): n/a CDBG Funds Requested: $ 25,000.00 (Total amount for the nrniect only I I � Where will the proposed projectlactivity service occur (be specific as to the geographic I sc alle of the .�...�...osed ai- ko.7ayj: pluju..a :.�vui.._.o C. .__... _.. wiq .'3 Lii7a. L'i the Proposed �.i '.7579 Cf cia.ii Vii�Yj i ii ii ii:: C.ii ilj.. i.i ii ii7 ill iiL3 C. ii�ilii iii ir'Ai:a iii ii�. idi:iiiiY, 'adiioii iS the proposed service /benefit area for the facility? Beneficiaries are served within the Southwest Riverside County Economic Development Region in FOUR (4) school districts: Lake Elsinore Unified School District, Menifee Union School District, Murrieta Valley Unified School District, and Temecula Valley Unified School District. Actual "shopping" events at which beneficiary schoolchildren are clothed are conducted at retailers' store locations in Lake Elsinore, Menifee, Murrieta and Temecula. I I 2,000 Characters Max. What Supervisorial District does the project /activity /service occur within? (NOTE: EDA will make the final determination of the appropriate service area of all proposals. First Second FI Third ❑ Fourth FI Fifth City (ies): Canyon Lake, Lake Elsinore, Menifee, Murrieta, Temecula, Wildomar, Perris (southern portions) 250 Characters Max. Community(ies): County areas (outside of city boundaries above) within Southwest Riverside County Economic Development Region Regions: Southwest Riverside County Economic Development Region Other: n/a 250 Characters Max. 250 Characters Max. 250 Characters Max. If this project benefits residents of more than one community or jurisdiction, have reauests been submitted to those other jurisdictions? z Yes No N/A Check ONLY the applicable category your application represents. Fv],Public Service Homeless Activities Real Property Acquisition 'must consult with EEDA prior to submitting application) F-1 Housina Rehabilitation/Preservation (please provide Picture of structure) Public Facilities (construction) Infrastructure (i.e. streets, sewer, sidewalk, etc) F-1 Other: (provide description) I ATTACH (if Applicable) photos of structures for rehabilitationipreservation I Respond to A & B ONLY if this application is for a public service project. 'A is this a NEW service provided by your agency-- Yes No (B) If service is not new, will the existing public service activity level be substantially increased or improved? z Yes F]No ATTACH (IfApplicable): Project Activity Map 9 IV. PROJECT NARRATIVE: A. Provide a detailed Proiect Description. The description should only address or discuss the specific activities, services, or project that is to be assisted with CDBG funds. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity. (Attach additional sheets if necessary) SCHOOL DISTRICTS The Southwest Riverside County Economic Development Region (see attached map) is the area within which the Assistance League of Temecula Valley (ALTV) provides a range of services to disadvantaged individuals and families. The Operation School Bell (OSB) program maintains Public Service Agreements (PSAs) with four (4) regional school districts within this economic development region and will in 2015 -2016 clothe the specified number of schoolchildren in each district: 545 in Lake Elsinore Unified School District 420 in Menifee Union School District 450 in Murrieta Unified School District 485 in Temecula Valley Unified School District 1,900 is TOTAL Population Served (2015 -2016) RIVERSIDE COUNTY The four (4) school districts in which OSB program services are provided encompass significant areas within three (3) Riverside County supervisorial districts. The ALTV service area encompasses the following areas: Supervisorial District 1: the cities and communities of Lake Elsinore, Canyon Lake and Wildomar, and significant of portions of Riverside County extending from just north of the city of Lake Elsinore south to the San Diego County line and encompassing all unincorporated County areas west of the cities /communities of Lake Elsinore, Wildomar, Murrieta and Temecula. Supervisorial District 3: the cities of Murrieta and Temecula, and significant portions of Riverside County extending from the eastern boundaries of these two cities east to Sage Road, south to the San Diego County line, and north to an area roughly delineated by the Domenigoni Parkway. Unincorporated communities include Murrieta Hot Springs, French Valley, Temecula Wine County, Glen Oaks, Diamond Valley, Pauba Valley, and Sage. Supervisorial District 5: the city of Menifee and the southern half of the city of Perris. 2,000 Characters Max. 10 B. Provide a detailed description of the proposed use of the CDBG funds only (e.g. client scholarships, purchase of specific equipment, rent, supplies, utilities, salaries, etc.) ALL CDBG funds awarded are used exclusively to purchase new, school - appropriate clothing and shoes for disadvantaged (low- income) schoolchildren (K -12, ages 5 -17) within the Lake Elsinore Unified School District (USD), Menffee Union School District, Murrieta Valley USD and Temecula Valley USD. 545+ disadvantaged schoolchildren will be provided with school- appropriate clothing and shoes in Lake Elsinore. All clothing /shoe purchases are documented and completed at OSB program "shopping events" held by Assistance League of Temecula Valley (ALTV) during the academic year. 100% of program beneficiaries qualify as "low income ", "very low income" or "extremely low income" ifsinn the annrnnriatP (RivP.rRIrfP. -San RPrnnrrfinn- Ontarin MSA,) reninnai US HLID income levels and household size. f=ormal income verification is completed for each beneficiary and retained on -file. This program addresses a critical human services need also promotes School attendance and educational achieves i lent. The OSB program is in its 26th year and will clothe 1,800+ disadvantaged schoolchildren in 20114-2015 till progress ai the ifine of inis appiivatlun) and 1,900 lit 2015-2016. Pu -child Speii din Y- by ALTV in 2015 -2016 is set at $125. Approximately $25 /child in retailer matching - grants will boost buying -power to $150 /child and enable the provision of shoes to children. 1,500 Characters Max. C. What are the goals and objectives of the project, service, or activity? How will you measure and evaluate the success of the project to meet these goals and objectives (measures should be qualitative)? The program's outcomes are clear: in recent years, OSB has successfully clothed thousands of local disadvantaged schoolchildren and - remains determined to grow 'he program to meet the identified increased need for these services. Year after year, the OSB program has achieved its goals of providing critical services to local disadvantaged schoolchildren in an efficient, convenient and comfortable manner. Quantitative measurement is straightforward: OSB successfully clothes the projected /proposed number of local disadvantaged schoolchildren annually. As expected, there's no direct post -event follow -up with beneficiaries who have received clothing /shoes through the program. Nonetheless, uniform positive feedback about the program and its operations are received each year from school district personnel, PTA organizations, parents and children. This feedback affirms that the program delivers necessary services to children in need and performs effectively within the local community. 1,500 Characters Max. D. Please identify the project milestones using an Estimated Timeline for Project Implementation START /END DATES ACTIVITY 02/2015 to 09/2015 08/2015 to 09/2015 09/2015 to 10/2015 11/2015 to 12/2015 01/2016 to 02/2016 02/2016 to 03/2016 03/2016 to 03/2016 Planning & Coordination Volunteer Training Fall "Shopping" Events Reporting & Compliance Winter "Shopping" Events Follow -up & Close -out Final Reporting 12 1,500 Characters Max. V. PROJECT. BENEFIT: A. Indicate the number of people or households that will d|xooth/ benefit from your proposal using C0BGfunds: (NOTE: This is based on the expected number of clients 10 be served if the County funds your project for the requested amounL) 200 in Lake Elsinore Unified School District using COBGfundinQ; 545in Lake Elsinore Unified School District ONLY� ' 1,9OOin entire project (in4regiono|auhoo|diothcta) 500 Characters Max. 8 |m�hca�m 441m :unw�er :f um�u��i�atad dk�n�s �hm� v10 F'� -mr*-A hAn unduplicated client is counted only once, no matter how many direct services the client receives during afunding year): 2O0in Lake Elsinore Unified School District using COBGfunding; 545in Lake Elsinore Unified School District ONLY� 1,900 in entire project (in 4 regional school districts) . 250 Characters Max. 250 Characters Max. D. Service will bm provided tm (check one ormmmre): Men VVomen Children Families Seniors Severely Disabled Adults Migrant Farm Workers � |Homeless 13 Range of children's age (if applicable): 5 -17 If services are provide to Homeless persons, n/a please indicate the number of beds at facility: E. What methods will be used for community involvement to assure that all who might benefit from the project are provided an opportunity to participate? ALTV's volunteers diligently foster knowledge of the OSB program to community leaders, local employers and school district personnel who direct eligible (low- income) schoolchildren to the OSB program. Materials in both English and Spanish languages. 250 Characters Max. F. What evidence is there of a long -term commitment to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expended? The OSB program is in its 26th year of operation. ALTV's thrift store provides a reliable primary funding mechanism. ALTV's Board believes it's prudent to diversify funding sources and elicit individual, corporate, government & community financial & volunteer support. ALTV has undertaken an effort to seek corporate and foundational financial support to supplement current OSB spending and enable the program to serve a growing population of disadvantaged schoolchildren within the region. 500 Characters Max. TI V1. NATIONAL OBJECTIVE All CDBG- funded activities must meet at least one of the five National Objectives of the CDBG program. Indicate the category of National Objective to be met by your activity: CATEGORY 1: Benefit to low- moderate income persons (must be documented). Please choose either subcategory A or B. A. LIMITED CLIENTELE: The project serves clientele that will provide documentation of their family size, income and ethnicity. identify the procedure you currently have in place to document that at least 51% of the clientele you serve are low- moderate income personn. MANDATORY use of CDBG standardized form certifying /documenting household income & family ci�ro onr4 nnllorfinn c.,r�r�nrtinry rinr•,imont�tinn I mot voor Mn1Z_7n1itl: 4nno/ of r)QR .u....,y vv,�w�., NI✓v. uv,.. 6.ua� . , vv iu v. vv,J program beneficiaries qualified as "extremely low income" (83 %), "very low income" (13 %) or " low Income" (4 %). 500 Characters Max. B. CLIENTELE PRESUMED to be principally low- and moderate - income persons: The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client (s) that they fall into one of the L following presumed categories. Presumed Categories: • Abused children • Battered spouses • Elderly persons • Severely disabled adults • Migrant Farm workers • Persons living with AIDS • Homeless persons Illiterate adults Describe your clientele above (sections A and B) to be served by this activity. All OSB nro -ram beneficiaries orn Acarlvantannri crhnnlr hilrlrnn fanoc 17_'171 aftnn jinry Ar oo c within the four aforementioned school districts. ALL (100 %) participants qualify as "extremely low- income," "very low- income," or "low- income" in 2013 -2014. It is anticipated this will be the case again in 2014 -2015 and 2015 - 2016. The vast majority of children served are in the extremely low- income category and many are homeless (qualified under McKinney -Vento Homelessness Assistance Act). 500 Characters Max. W Discuss how this project directly benefits low- and moderate- income residents: OSB addresses a critical human services need and promotes school attendance and educational achievement.OSB knows, from it's exit - interview survey conducted in 2013 -2014, that ONE -IN -FIVE of the program beneficiaries had ALREADY missed classroom attendance in the past year due to a lack of sufficient school clothing and /or shoes. Annual positive feedback from parents, school personnel, teachers, PTA officials, and community /civic leaders confirms the program's benefits and successes. 500 Characters Max. CATEGORY 2: Area Benefit - The project or facility serves, or is available to, ALL persons located within an. area where at least 51% of the residents are low /moderate- income. Please note: 2010 Census data and guidance from the U.S. Department of Housing and Urban Development is pending, and EDA is currently using the 2000 Census data. Census data is used for determining eligibility of low - and moderate- income area benefit CDBG projects. Please be advised that once the Census 2010 data is released, eligibility of your proposed FY 2015 -16 project may be significantly impacted. Any funds recommended and approved for FY 2015 -16 projects may be reevaluated if EDA determines a project is no longer eligible under the 2010 Census data. Census Tract and block group numbers: CT n/a BG n/a CT n/a BG n/a CT n/a BG n/a CT n/a BG n/a CT n/a BG n/a CT n/a BG n/a Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) Enter Total population in Census Tract(s) /Block Group(s): n/a Enter percentage of low - moderate population in Census Tract(s)/ n/a Block Group(s): CATEGORY 3: Prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified (and County- designated) slum and blighted area. Is the proposed project located in an area with determinable indications of slum and blight? (Applicant should contact EDA first if proposing to use this National Objective Category) F] Yes FINo 16 Project Benefit, Category 3. 6ium Blight Documentation (rillaps, Photos, News Stories, Reports, etc.) (Attach if applicable) Provide the Percentage of Deteriorated Buildings/Qualified Properties: n/a Slum/Blight Designation Year: n/a Public Improvement Type and Condition.- n/a Describe the Boundaries of the Sium/Biight area(s): /,q 250 Characters Max. CATEGORY 4: Activities under-taken to create or retain permanent jobs, at least 51% of which will be made available to or held by low/moderate-income persons d, Proposed job Creation,'Retention Total jobs expected to Create: n/a Total jobs expected to Retain: n/a CATEGORY 5: Activities that provide assistance to micro-enterprise owners/developers who are low/moderate-income: Proposed Assistance to Businesses (Clearance and /or rehabilitation activities; financial assistance to manufacture or expansion.) New Businesses expected to assist: n/a Existing Businesses expected to assist: n/a Enter Total Businesses Expected to Assist: n/a 17 VII. FINANCIAL INFORMATION: A. Proposed Project Budget Complete the following annual program budget to begin July 1, 2015. If your proposed CDBG - funded activity will start on a date other than July 1, 2015, please indicate starting date. Provide total Budget information and distribution of CDBG funds in the proposed budget. The budgeted items are for the activity for which you are requesting CDBG funding - not for the budget of the entire organization or agency. (EXAMPLE. The Valley Senior Center is requesting funding of a new Senior Nutritional Program. The total cost of the program is $15,000. A total of $10,000 in CDBG funds is being requested for operating expenses associated with the proposed activity. Other non -CDBG funding will be used to pay pick -up the remaining costs for the program). (Note: CDBG Grand Total must match amount requested in Project Activity section) 18 �. � __�;• � Lei:, _ B Leveraging: List other funding sources and amounts (commitments or applications) which will assist in the implementation of this activity. Current and pending evidence of leveraging commitments /applications must be submitted with application. Federal: CDBG funding sought for 2015 -2016: County of Riverside, $30,000.00; City of Lake Elsinore, $25,000,00; City of Menifee, $20,000.00; City of Murrieta, $20,000.00; City of Temecula, $25.000.00; City of Wildomar, $15.000.00 100 Characters Max. State /Local: County of Riverside, CID Funding (District 1), $3,500.00, will apply in 2015 County of Riverside, CID Funding (District 3), $5,000.00, will apply in 2015 County of Riverside, CID Funding (District 4), $3,125.00, will apply in 2015 250 Characters Max. Private: Anticipated based prior year's efforts: Kohl's, $43,325.00; Target, $3,275.00; Weingart Foundation, $10,000.00; The Community Foundation, $10,000.00; SoCal Edison, $5000.00; US Bank, $2,500.00; United Way IV, $10,000.00; Pechanga, $2,000.00; Safeway, $1,500.00; Disney, $600.00 n/a Fees: Donations: 250 Characters Max. 250 Characters Max. Various individuals & local corporations: $20,000.00 250 Characters Max. 20 F Other; i ALTV Thrift Slop sales (Board of Directors commitment), $1 i Ukiv.uv; and ALT V /OSB Volunteer hours (2,100 x $5.00) = $10,500.00 250 Characters Max. C. What type of long -term financial commitment is there to the proposal? Describe how you plan to continue the work (project) after the CDBG funds are expenueu• The OSB program is i� � its 26th year of operation. ALTV annually undertakes an effort to seek corporate /foundational financial support to supplement current OSB spending and enable it to serve a growing population of disadvantaged schoolchildren. Together with ALTV Thrift Shop income, grants, donations, and revenues from fundraising events, the program will continue to be sustained and grow to provide service to a growing disadvantaged population. 250 iviaz_ D. Provide a summary, by line item, of your organization's previous year's Income and Expense statement (Attachment VI -B, Exhibits 9, 2, etc.) (Attach Summary Income and Expense Statement). See ATTACHMENT 6 (2013 -2014 Audited Financials) 2,000 Characters Max. 21 E. Was this project or activity previously funded with CDBG funds? Fv]Yes No If Yes,when? 07/01/2014 F. Is this activity a continuation of a previously funded (CDBG) project? Yes No If Yes, explain: Vlll. MANAGEMENT CAPACITY: A. Describe your organization's experience in managing and operating projects or activities funded with CDBG or other Federal funds. ALTV has operated the OSB program with CDBG funding (cities and County) for a number of years with great success. All objectives are met annually and supported with the necessary documentation for each municipality. 250 Characters Max. B. Describe your organization have written and adopted management systems (i.e. policies and procedures) including personnel, procurement, property management, record keeping, financial management, etc.)? ALTV maintains extensive policies /procedures including national organization & local chapter regulations /policies, bylaws, committee rules and detailed job descriptions. Financial policies related to procurement, internal controls, disbursements, deposits, and investments are in place. Board oversees organizational budgets /expenditures; Treasurer manages daily /monthly /annual financials; CPA produces audits. Extensive detailed governance, financial and program records are maintained. 500 Characters Max. 22 APPLICATION CERTIFICATION Undersigned hereby certifies that (check the box after reading each statement, provide the authorized person's name, and sign the document): ❑✓ The information contained in the project application is complete and accurate. FThe applicant agrees to comply with all Federal and County policies and requirements imposed on the project funded in full or part by the CDBG program. F✓ The applicant acknowledges that the Federal assistance made available through the CDBG program funding will not be used to substantially reduce prior levels of local, (NON - CDBG) financial support for community development activities. F The applicant fully understands that any facility built or equipment purchased with CDBG funds shall be maintained and /or operated for the approved use throughout its economic life, pursuant to CDBG regulation. F✓ If CDBG funds are approved, the applicant acknowledges that sufficient non -CDBG funds are available or will be available to complete the project as described within a reasonable timeframe. FOn behalf of the applying organization, 1 have obtained authorization to submit this application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and /or written Board Approval signed by the Board President). Print Name /Title Authorized Representative: Sue Sampson President l Signature: DATE: 18 September, 2014_ 24 Applicant's Check -list; I The following required documents listed below have been attached. Any missing docurnentation to the application will be cause for the application to be reviewed as INELIGIBLE. n 1. Board of Directors i° i ® 2. Articles of Incorporation and Bylaws 3. Project Activity Map 4. Project Description L l 5. Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) 6. Project Benefit, Category 3, Slum /Blight Documentation (Maps, Photos, New Stories, °,epo ts, etc.) tiAttach if applicable) 7. Leveraging (Current evidence of commitment) 8. Income and Expense Statement 9. Management Capacity (Detailed organization chart) n10. Board Written Authorization approving submission of application 25 Attachment 1 Index of Exhibits 1) ALTV (Elected) Board of Directors, 2015 -2016 President: Sue Sampson Educator, Retired VP Membership: GinnyVVetze| Medical Equipment Sales, Retired VP Philanthropic; Prograrns ������� ������FE duc. aror.����������� Retired \/P Fund Development: Mary Ann Newport Healthcare Administrator, Retired VP Finance: DorcamShahtmnmn Sr, VP. Banking Executive, Retired Secretary: Diane Koirth Transit Authority, Educator Retired Treasurer: Arne Chandler VP, Regional Banking Operations, Retired Education Chairman: Ann Reese Certified Legal ' Legal Assistant' Retired Chapter House Manager: CindyJaspmnaon Information Technology, Retail K3aneger, Retired Thrift Shop Chairman: Kathy Laurin Sales & Madketing, Retired Amoimtemns Liaison: Electra Dennma Eduoator, Retired Bylaws Chairman: Amy Garrett Certified Pharmacy Technician, Retired Public Relations Chairman: Donna Edwards Professional Marketing Consultant ` Strategic Planning Chairman: Shelley Diamond Retail Management Retired Page I of 1 Revised: 21 August, 2014 Attachment 2 Index of Exhibits 1) Articles of Incorporation, filed June 15, 1989; 2) Amendment of Articles of Incorporation, filed April 13, 1992; 3) Bylaws; last amended February, 2014 '441,71 CORPORATION DIVISION T., AIARCH FONG EU,, Secretary of State of the State of California, hereby certify,: A I- t hat me. aimexed Lualisci I pL DaS DmilumilpiAi uu WiLli the corporate record on file in this office, of which it purports to be a copy, and that same is full, true and correct. $CC:/8rA7C FORM CE-107 IN WITNESS WHEREOF, 1 execute this certificate and ajfflx the Great Sea! of the State of Califon-ja '*—his .1 ZP r" , -, --"? APR 21 - - -- Secretary oj State M ♦C49? A 4171'75 to �Le o,ti,^e oct5� "e!�ry of ftto CERTIFICATE OF AMENDMENT 'f tie esteoEf�! "pia OF ARTICLES OF INCORPORATION APR LA DONNA JIMENEZ AND BETTY THOMPSON certify that: 1. They are the president and the secretary, respectively, of Assistance Guild of Temecula Valley, a California Nonprofit Public Benefit Corporation. 2. Artie e I NAME of the articles of incorporation of this corporation is amended to read as follows: The name of the corporation is ASSISTANCE LEAGUE OF TEMECULA VALLEY. 3. The foregoing amendment of articles of incorporation has been duly approved by the board of directors. - 4. The foregoing amendment of articles of incorporation has been duly approved by the required vote of members. We further declare under penalty of perjury under the laws of the State of California that the matters set forth in this certificate are true and correct of our own knowledge. DATE: April 8, 1992 LA DONNA JIM E , President X' SETT HOMP TS Secretary NONPROFIT , l'-- v'U:" 'LL j --A OFFICE OF THE SECRETARY OF STATE CORPORATION DIVISION T M A -r-� State L k� X-" the %�' F/k--/)N(; EU, SeC' Ovary of Stah- of the y State of California, hereby certify: That the annexed transcript has been compared with the corporate record on file in this office, of whicl-i it purports to be a copy, and that same is full, true and correct. ,IN WITNESS WHEREOF, 1 execute this ccx-tificate and affix the Great Seal of the State of Cahfomia this JUN [AAA" Sucretar,y of State "CiSTATC, Fo M q6 a 1463456 O R:7, E D i.i fiC 'JIJKJ oI }hc SCtYC� ^.:� OI J }O ARTICLES OF INCORPORATION Z Ze wort of CoGfpmio -OF- .ASSISTANCE GUILD OF TEMECULA VALLEY JUN 1 5 9989 A California Nonprofit Public Benefit Corporation MARCH FONG EU, Secretary of $ T. NAME VALLEY. The name of the corporation is ASSISTANCE GUILD OF TEMECULA II. PURPOSES A. This corporation is a nonprofit public benefit corporation and is not organized for the private gain of any person. It is organized under the Nonprofit Public Benefit Corporation Law for charitable purposes. B. The specific purpose of this corporation is to carry on a program of philantropic work in the community and to control and administer at least one major philanthropic project. III. INITIAL AGENT FOR SERVICE OF PROCESS The name and address in the State of California of this corporation's initial agent of the corporation for service of process is: MARJORIE B. BARNUM, 46569 El Viento Seco Drive, Temecula, CA. 92390 IV. LIMITATION ON CORPORATE ACTIVITIES A. This corporation is organized and operated exclusively for charitable purposes within the meaning of Section 501 (c)(3) of the Internal Revenue Code or the corresponding provisions of any future United States internal Revenue Law. Notwithstanding any other provision of these articles, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this corporation, and the corporation shall not carry on any other activities not permitted to be carried (a) by a corporation exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue Law, or (b) by a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue Law. B. No substantial part of the activities of this corporation shall consist of carrying on propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate or intervene in distribution office . �'k , - , any political campaign 'including the pub-lishing O:r of statements) on behalf of any candidate for public IN WITNESS WMREOP, the undersigned, being the incorporator of AsSISTANCE GUILD OF TF,"CULA VALLEY has executed these Articles of Incorporation this L: t_ day of June, 1909. I ORPORATOR I hereby declare that I am the person who executed the foreqoiixq Articles of Inco-rporation, which axGcution is ray act and deed. 'rPHOM�s S. HTNTINGMTON 2 Revised February 2004 Amended February 2014 Filed Date February 26, 2014 BYLAWS OF ASSISTANCE LEAGUE° OF TEMECULA VALLEY a nonprofit public benefit corporation Article 1 Name and Headquarters 1.01 Name. The name of this corporation is Assistance League of Temecula Valley, a chartered chapter of National Assistance League®. 1.02 Principal Office. The principal office for the transaction of business of this organization is hereby fixed and located at 28720 Via Montezuma, Temecula, CA 92590 -2510, Article 2 Purpose and Policies 2.01 Purpose. The purpose of this organization shall be as stated in its Articles of Incorporation: to administer, carry on and control at least one (1) program of philanthropic work in the community. 2.02 Policies. (a) This organization is a tax - exempt, charitable corporation, exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law), and shall be nonprofit, nonsectarian and nonpolitical in all its policies and activities and not organized for the private gain of any individual or entity. (b) This organization shall not carry on any other activities not permitted to be carried on by an organization exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law), or by corporation contributions which are deductible under Section 170(c)(2) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law). (c) This organization shall provide in its Articles of Incorporation that its income, assets and property are irrevocably dedicated to charitable purposes and no part of the net income, assets or property of the chapter shall ever inure to the benefit of any member thereof, or to the benefit of any private persons. (d) Upon the dissolution and winding up of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to a nonprofit fund, foundation or corporation organized and operated exclusively for the purposes specified in Section 501(c)(3) of the Internal Revenue Code and which has established its tax exempt status under that section. (e) No substantial part of the activities of this organization shall consist of the carrying on of propaganda, or otherwise attempting to influence legislation, nor shall the organization participate or intervene in any political campaign including publishing or distribution of statements on behalf of or in opposition to any candidate for public office. (f) This organization shall be subject to the following limitations and restrictions: (1) This organization shall distribute its income for each taxable year at a time and in manner that will not subject the corporation to the tax on undistributed income 'Imposed by Section 4942 of the Internal Revenue Code of 1986, (2) This organization shall not engage in any act of self - dealing as defined in Section 4941(d) of the Internal Revenue Code of 1986. (3) This organization shall not retain any excess business holdings as defined in Section 4943(c) of the Internal Revenue Code of 1986. till Th;e nrri�ni- atinn chndl nni m LecI nrn in%t c+ --n #c k,+ —ill c,.kinn4 i4 4n rn v.._.. i i — — y,. i.�uaIv I —I"11 I— I1-1— "1 ly uIVa ;I-- a— Vvn7 ou J✓ ut n w tan under Section 4944 of the Internal Revenue Code of 1986. (5) This organization shall not make any taxable expenditure as defined in Section 4946(d) of the internal Revenue Code of 1986. (g) This organization shall support the purpose of National Assistance League and 4VIIIIJlY VYltl7 7lJ laws, policies, procedures and stQ11L7alUJ. (h) The activities of this organization shall be conducted without financial benefit to any member, Article 3 Membership 3.01 Composition. This organization shall have members that shall be called voting members and may also have nonvoting members, Membership as a voting or nonvoting member is open without discrimination to all individuals as long as they comply with the responsibilities of membership. 3.02 Responsibilities and Standards. (a) Members shall comply with the responsibilities and standards of membership, including: maintaining conduct that enhances the image and reputation of the organization and does not cause it embarrassment; behaving in a civil manner; supporting the harmony, mission and welfare of the organization, and complying with the organization's required policies. (b) Other responsibilities and standards of membership shall be defined in the standing rules, (c) The Board of Directors, hereinafter referred to as the Board, has the right in its sole al lu auavluw ulJ�tcLl L (1) Deny membership to any person who has demonstrated a disregard for or an unwillingness or inability to comply with the responsibilities and standards of membership; and (2) Terminate the membership of any member who, after allowing the member to be heard, is determined by the Board to have failed to comply with the responsibilities and standards of membership. 2 3.03 Suspension of Membership. The Board has the right in its sole and absolute discretion to suspend a member from all privileges and rights of membership who the Board determines has not complied with the responsibilities of membership. Such action may be taken only after a hearing by the Board following fifteen (15) days written notice to the member involved of the time and place of such hearing. Suspension of membership may not take effect for at least five (5) days after such hearing. A member's membership in Assistance League may be suspended for a period not to exceed ninety (90) days. 3.04 Termination of Membership. Following the period of suspension, a member who fails to comply with bylaws, policies and standards of Assistance League may have membership terminated by a three - fourths (3/4) vote of the Board, if such action is deemed in the best interest of the organization. Such action may be taken only after a hearing by the Board following fifteen (15) days written notice to the member involved of the time and place of such hearing. Termination of membership may not take effect for at least five (5) days after such hearing. All rights and privileges of a member shall cease on the termination of membership. 3.05. Age Limit. This organization shall have no age requirements; however, it may be so organized that the membership may be divided into various groups of age compatibility in accordance with applicable law. 3.06 Leave of Absence, The Membership Committee may grant or deny requests for temporary leaves of to voting members for travel, illness or to meet emergency needs. While on leave of absence, a voting member shall continue to pay dues and may attend chapter meetings and vote and shall be counted in the quorum when present. Other financial obligations shall be optional with the chapter. 3.07 Penalties. Any member who is more than sixty (60) days delinquent in any chapter obligation, without reasons deemed sufficient by the Board, shall, by action of the Board, forthwith be suspended from all privileges of the chapter. The Secretary shall notify such member, in writing, of the suspension. Upon satisfactory discharge of the delinquent chapter obligations within thirty (30) days after notice of suspension, all privileges of chapter membership shall be restored. If delinquent chapter obligations are not met within thirty (30) days after notice of suspension, the membership of such member shall be terminated. 3.08 Dual Membership. Chapter members may hold membership in more than one (1) chapter and /or auxiliary. Such members shall declare a primary chapter and /or auxiliary. Article 4 Board 4.01 Governing Body. The Board shall be the governing body of this organization. It shall be composed of the officers and the Elective Standing Committee chairmen. Officers: President, Vice President Membership, Vice President Philanthropic Programs, Vice President Fund Development, Vice President Finance, Secretary, Treasurer. Elective Standing Committee Chairmen: Assisteens° Liaison, Bylaws, Chapter House Manager, Education, Public Relations, Strategic Planning, Thrift Shop Manager. Only elected members of the Board shall attend Board meetings and have a vote. The Parliamentarian shall attend Board meetings in a nonvoting capacity. 4.02 Powers. The Board shall be subject to the powers and functions as prescribed by the bylaws. 4.03 Policies and Standards. The Board shall have the power to establish and maintain policies and standards. A nA T. T Management. The Board shall have the responsibility for the general management of the corporation and the power to act for the corporation between meetings of the membership. 4.05 Terms of Office. Members of the Board shall hold office for a term of one (1) year or until their successors are elected and assume office, They shall assume le off ice at ti ie hose of the May Joint Board meeting. No member shall be eligible to serve more than two (2) consecutive terms in the same office. 4.06 Meetings. Regular meetings of the Board shall be held on the third (3rd) Tuesday of each month unless otherwise directed by the Board. 4.07 Conduct of Meetings. Members of the _Board _may participate in a_meeting through use of conference telephone or similar communications equipment, including but not limited to electronic meetings, so long as all members participating in such meeting can communicate with one another. Final discussion and vote shall be by simultaneous aural communication among all participating members, Such participation shall constitute personal presence at the meeting, 4.08 Special Meetings. Special meetings of the Board may be called by the President and shall !)ecaller! iinnn The written re— es of five !b) rnarnhnre n4 thn W- nri"i nrnviiNaH — inr .ter —ink vv vi.sivv sn�+.. ii .iii written v+.jr vi. +�. .sae �v� ,..viii »Vie vi sii ✓VLii Ni ViL. i. i,. iiV ti.L special meetings shall have been given to each Board member at least three (3) days prior thereto. 4.09 Quorum. A majority of the Board shall constitute a quorum. 4.10 Vacancies. Vacancies on the Board, except in the office of President, shall be filled by majority vote of the Board. The office of President shall be filled by the Vice President Membership, and the Board shall fill the vacancy thus created. 4.11 Executive Committee. The Executive Committee shall be composed of the officers of the Board. This committee shall have the power of the Board between meetings of the Board. Four (4) members shall constitute a quorum. The Parliamentarian shall attend Executive Committee meetings in a nonvoting capacity. Article 5 Nominations and Elections 5.01 Nominating Committee. In December and January, the Nominating Committee shall be elected. Two (2) members and one (1) alternate shall be elected by and from the Board at the December Board meeting and a minimum of three (3) members and one (1) alternate elected by and from the voting membership at the January regular meeting. A member nominated at the January meeting must be present to accept or decline the nomination. The chairman and vice chairman shall be elected by and from the Nominating Committee. No member shall be eligible to serve two (2) consecutive years. The Secretary shall call the first meeting of the Nominating Committee. 5.02 Slate. In March, the Nominating Committee shall submit its slate of nominees for offices on the Board. Only one (1) nominee shall be elected to each office. These offices are: President, Vice President Membership, Vice President Philanthropic Programs, Vice President Fund Development, Vice President Finance, Secretary, Treasurer, Assisteens Liaison, Bylaws Chairman, Chapter House Manager, Education Chairman, Public Relations Chairman, Strategic Planning Chairman, Thrift Shop Manager. 4 5.03 Notice. The committee chairman shall submit a copy of the slate of nominees to the Secretary and to each voting member at least one (1) month prior to the election meeting or at the previous regular meeting. 5.04 Petition Process. Ten percent (10 %) or more of chapter members eligible to vote may nominate, by signed petition, an additional nominee for an office on the Board by mailing such petition together with the written consent of the nominee to the Secretary at least ten (10) days prior to the election meeting. No member shall sign more than one (1) nominating petition in a year. 5.05 Election Meeting. The Board shall be elected at the election meeting in April. 5.06 Voting. Elections shall be by voice vote, except when a nominating petition shall have been received, in which event the vote for the contested office shall be by ballot. Article 6 Officers and Their Duties 6.01 President. The President shall: (a) Be chief executive officer of the corporation; (b) Preside at meetings of the Board and membership; (c) Appoint, with Board approval, the chairmen of Appointive Standing Committees, unless otherwise provided in these bylaws; (d) Appoint special committees by direction of the Board or membership; (e) Appoint a Parliamentarian; (f) May appoint an Assistant Treasurer, unless otherwise provided in these bylaws; (g) Sign legal documents with the Secretary; (h) Be authorized to sign checks with the Vice President Membership, Vice President Philanthropic Programs and Secretary; (i) Be, ex- officio, a member of all committees except the Nominating Committee; and (j) Shall serve on the Bylaws and Membership Committees the year after the presidency. (k) Present an annual report of corporate activities to the membership; (1) Submit to the national office the President's Year -End Summary within thirty (30) days following the corporation's annual meeting; and (m) Serve as delegate to the annual and special meetings of National Assistance League. 6.02 Vice President Membership. (a) Shall be chairman of the Membership Committee; 5 (b) Shall be a member of the Strategic Planning, Education, Bylaws Committees and Volunteer Coordinating Committee; (c) Shall be a member of the Hospitality and Assisteens Committee; (d) Be authorized to sign checks with the President, Vice President Philanthropic Programs and Secretary; (e) Serve as second delegate to represent the chapter at the annual and special meetings of National Assistance League; and (f) Shall appoint, with Board approval, the Historian, Hospitality, Placement/Hours, Sunshine and Thrift Shop Scheduling Appointive Standing Committee chairmen. _.r nn % /:m_ President n�:l_rd�__.e__e_ n_ O.VJ vice rfC�luCli6 rllilrAliu}IU�JII: rrU�aclnls. tai Shall be chairman of the Philanthropic Programs Committee: (b) Shall be a member of the Strategic Planning, Risk Management, a4id Grants Committees and Volunteer Coordinating Committee; (c) Shall be ex officio member of each philanthropic programs committee; (d) Be authorized to sign checks with the President, Vice President Membership and Secretary; (e) Serve as first alternate to represent the chapter at the annual and special meetings of National. Assistance League; and (f) Shall appoint, with Board approval, the chairmen of all philanthropic programs of the chapter. 6.04 Vice President Fund Development. (a) Shall be chairman of the Fund Development Committee; (b) Serve as second alternate to represent the chapter at the annual and special meetings of National Assistance League; and (c) Shall oversee and provide policy guidance to all fundraising events planned by the Fund Development Committee. 6.05 Vice President Finance. (a) Shall be chairman of the Finance Committee; (b) Shall be responsible for the overall financial planning of the chapter; (c) Shau recommend finance policies for the chapter; (d) Shall appoint, with Board approval, the chairman of the Grants Committee and Risk Management Committee. (e) Shall be a member of the Grants Committee, Risk Management Committee and the Strategic Planning Committee; (f) Shall create an annual budget of income and expenses for Board and membership approval; and a (g) Shall review correspondence with the chapter's CPA. 6.06 Presiding Officer of Meetings. In the absence of the President, the Vice Presidents shall serve in the order of their office. 6.07 Secretary. The Secretary shall: (a) Record the minutes of the Board and regular meetings and permanently maintain the original minutes; (b) Be custodian of the records of the corporation including the minutes of committee meetings, but excluding financial records; (c) Sign legal documents with the President; (d) Certify, immediately following receipt of the call to the annual or special meeting of National Assistance League, the names of the chapter delegate and alternate to the National Secretary; (e) Be authorized to sign checks with the President, Vice President Membership, and Vice President Philanthropic Programs; and (f) Immediately notify the national office when an auxiliary is certified or dissolved. 6.08 Treasurer. The Treasurer shall: (a) Be chief financial officer of the corporation; (b) Be responsible for the collection and disbursement of funds; (c) Be responsible for the financial records of the corporation; (d) Be responsible for the filing of required tax forms; (e) Be a member of the Finance and Strategic Planning Committee; (f) Submit to the national office per capita dues including auxiliaries to arrive at the national office on or before June 1; and (g) Submit to the National office within four and one -half (4 %) months following the end of the fiscal year the required documents in compliance with National Policies for Chapters. Article 7 Indemnification 7.01 Indemnification of Officers, Directors, Employees and Agents. To the extent allowed by state law, the Board of the chapter shall have the authority to indemnify any officer, director or agent duly authorized by the Board who was or is made a party to any proceeding in any action, other than an action brought by or on behalf of the national organization or the chapter, by reason of the fact that such person was such an officer, director or agent, at the time of the occurrence constituting the cause of action, against all expenses, judgments, settlements and /or liability reasonably incurred in connection with the proceeding. The authority to indemnify shall be exercised by the Board on the basis of each such occurrence. Indemnification shall not include reasonable attorneys' fees paid or incurred by 7 such persons if the Board agrees to and does provide an attorney to defend such action at the expense of the chanter. 7.02 Indemnification of National Assistance League. The chapter agrees to defend and indemnify and hold National Assistance League, and its officers, directors, members, employees and agents (collectively, "National Assistance League Indemnified Parties ") harmless against any charges, damages, costs and expenses (including reasonable attorney's fees and court costs), liability or loss which any National Assistance League Indemnified Party may suffer, sustain or become subject to as a result of or arising out of any action or inaction of such chapter. In any action or proceeding relating to the foregoing indemnity, and brought against any National Assistance League Indemnified Party, the National Assistance League indemnified Party shall have the right to (a) participate in the defense of such action or proceeding with attorneys of its own choosing or (b) defend itself _in —%i +inn_.nr --Ai— —i+k n ++ rn-- of i +c n 1 — ty --1 I — N� v�,c. �..un 1y vviu i atwi I icyA v[ iw vVVI I VI lvvou iy. ees MI L16.IC 0 3L U 1Standing C91IU 0P.JC41C1! %.o VIIII111LLCCSi 8.01 Committee Composition, Members of each committee shall be appointed by the committee chairmen with approval of the Board unless otherwise provided in these bylaws. The composition of a committee shall include those who serve by virtue of office as specified in the bylaws and/or VI members as deemed necessary. 8.02 Elective Standing Committees. (a) Membership Committee. The Vice President Membership shall be chairman of this committee. The committee shall be composed of the Historian, Hospitality Chairman, Placement/Hours Chairman, Sunshine Chairman, Thrift Shop Scheduling Chairman, Education Chairman, Orientation Chairman, Volunteer Coordinator Chairman, Assisteens Liaison, immediate past President and members as may be deemed ilclieJJaiy. ! he committee t shall establish All goals and impler ienit plans o 1!IC'rnbe"'(.Ship stability and growth. It shall inform prospective members of the responsibilities and commitment of membership. The committee shall be in charge of membership events for the membership and for prospective members. (b) Philanthropic Programs Committee. The Vice President Philanthropic Programs shall be chairman of this committee. The committee shall be composed of the chairmen of each philanthropic program of the chapter and rnembers as may be deemed necessary. This committee shall be responsible for developing and supervising philanthropic programs which have been approved by the Board and the membership. This committee shall research and develop new philanthropic programs based on community need. (c) Fund Development Committee. The Vice President Fund Development shall be chairman of this committee. The committee shall be composed of the Public Relations Chairman and members as may be deemed necessary. This committee shall recommend fundraising activities necessary to meet requirements of the budget. Upon approval by the Board, the committee shall draft and execute plans necessary to carry out such activities. (d) Assisteens Committee. The Assisteens Liaison shall be the chairman of this committee. The Committee shall be composed of the Assisteens Coordinator, Assistant Treasurer, Vice President Membership and members as may be deemed necessary. The Assisteens Liaison shall appoint, with Board approval, the Assisteens Coordinator. The Assisteens Liaison shall serve on the Membership, Education, Bylaws, Risk Management Committees and Volunteer Coordinator Committee. This committee shall oversee the Assisteens auxiliary. (e) Bylaws Committee, The Bylaws chairman shall be the chairman of this committee. The committee shall be composed of the Parliamentarian, Vice President Membership, Education Chairman, Assisteens Liaison, immediate past President and members as may be deemed necessary. The committee shall be responsible for keeping the chapter bylaws current by yearly review. The Committee shall review and revise chapter bylaws, standing rules and policies as directed by appropriate vote of the membership or Board. (f) Chapter House Committee. The Chapter House Manager shall be the chairman of this committee. The committee shall be composed of the Thrift Shop Manager, Risk Management Chairman and of members as may be deemed necessary. The committee shall supervise the maintenance and repairs of the chapter house and shall maintain a current inventory of chapter property. The chairman shall present maintenance and repair considerations to the Board. The chairman shall serve on the Risk Management and Thrift Shop Committees. (g) Education Committee. The Education Chairman shall be the chairman of this committee. The Education Chairman shall appoint the Circle Fund, Librarian, and Orientation chairmen. The committee shall be composed of the Orientation Chairman, Librarian, Circle Fund, Vice President Membership, Newsletter Editor, Public Relations Chairman, Assisteens Liaison and members as may be deemed necessary. This committee shall be responsible for the education and training of the new voting members and shall keep the Orientation Handbook current. The committee shall establish training and education programs for the Board, committee chairmen, membership and maintain resource information and materials for member use. The chairman shall serve on the Membership, Orientation, Strategic Planning, Bylaws, Risk Management Committees and Volunteer Coordinator Committee. (h) Finance Committee. The Vice President of Finance shall be the chairman of this committee. The committee shall be composed of the Treasurer, former Treasurers and /or Assistant Treasurers, past Presidents, members with financial, investment or banking knowledge, Grants Committee chairman and Risk Management Committee chairman. This committee shall be responsible for the overall financial planning of the chapter; to recommend finance policies for the chapter; to review engagement letters from the CPA; to review annual financial statements and management letter comments from the CPA; to assist in complying with National Policies for Chapters, Finance. Annual corporate including auxiliaries budgets (operating and capital expenditures) shall be approved by the Board and membership prior to the beginning of the fiscal year. Annual auxiliary budgets shall be approved by the auxiliary governing body and membership and presented to the chapter Finance Committee to be included in the annual corporate budgets. The chairman shall serve on the Grants Committee, Risk Management Committee and the Strategic Planning Committee. (i) Public Relations Committee. The Public Relations chairman shall be the chairman of this committee. The Public Relations chairman shall appoint, with Board approval, the Newsletter Editor. The chairman shall be composed of the Newsletter Editor and members as may be deemed necessary. This committee shall release press and media notices of the chapter and shall adhere to the established policies of this chapter and those established by the national organization. This committee shall keep a press book of published releases. The chairman shall serve on the Education and Fund Development Committees. fJ U) Strategic Planning Committee. The Strategic Planning chairman shall be the chairman of this committee. The committee shall be composed of two (2) past Presidents, the Vice President Finance, Treasurer, Assistant Treasurer, Vice President Philanthropic Programs Chairman, Vice President Membership Chairman, Education Chairman and two (2) additional members. This committee shall facilitate the development of a strategic plan to ensure achievement of the chapter's vision an-, id mission. The committee shall oversee monitoring and evaluation of the plan on an ongoing basis and make recommendations to the Board. (k) Thrift Shop Committee. The Thrift Shop Manager shall be the chairman of this committee. The committee shall be composed of department managers and as many members as may be deemed necessary. This committee shall be responsible for the operation of the thrift shop and recommend policies for its operation subject to the approval of the Board and rTteMDersnip. The Manager shall serve an the Chapter House and Risk Management Committees, 8.03 Appointive Standing Committees. (a) Assistant Treasurer. The Assistant Treasurer shall perform routine duties for the Treasurer such as deposits and reconciliations. These duties may be delegated as naariori Tna Acciciani Traaciii -ar chnii canla nn ina i= innnra anr-i -4:Z1rn+nrvir Pinnninn committees. (b) Assisteens Coordinator. The Assisteens Coordinator shall be the chairman of this committee. This committee shall be composed of the Assisteens Liaison and members as may be deemed necessary. The Assisteens Coordinator shall serve on the Assisteens Committee. This committee shall provide a forum for education and leadership, oversee Assisteens philanthropic programs, thrift shop volunteer hours, fundraising events and facilitate social activities. (c) Circle Fund. The Circle fund Chairman shall understand the purpose and value of Circle and support the goals and initiatives of the annual Circle campaign. Circle Fund Chairman shall represent and obtain donations to Circle. The Circle Fund Chairman shall serve on the Education Committee. (d) Grants Committee. The committee shall be composed of a chairman, Vice President Finance, Vice President Philanthropic Programs, Operation School Bell Chairman and members as may be deemed necessary. The committee shall be responsible for researching, identifying and submitting grants necessary to meet requirements of the budget. The Grants Chairman shall serve on the Finance Committee. (e) Historian. The Historian shall keep current the written and pictorial history of the chapter and maintain a current scrapbook for the chapter and president. The chairman shall serve on the Membership Committee. (f) Hospitality Committee. The committee shall be composed of a chairman, Vice President Membership and members as may be deemed necessary. The committee shall be responsible for management and development of social functions and special physical arrangements and refreshments for chapter meetings. The chairman shall serve on the Membership Committee. (g) Librarian. The chairman shall organize, supervise and maintain the chapter resource library and encourage member use. The Librarian shall serve on the Education Committee. 10 (h) Newsletter Editor. The Newsletter Editor shall prepare and distribute the chapter newsletter, be responsible for the publication of the yearly membership directory and its distribution at the September meeting and shall be responsible for internal communications (via e- mail). The editor shall be the chapter Website Administrator. The editor shall serve on the Public Relations and Education Committees. (i) Operation Bear Hug. The committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee shall provide teddy bears to outside agencies who will distribute them during a time of need. The chairman shall serve on the Philanthropic Programs Committee. (j) Operation Community Outreach. The committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee will facilitate the administration of the services within this program to meet a range of community needs on a one -time basis. The chairman shall serve on the Philanthropic Programs Committee. (k) Operation Foster Youth. The committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee will facilitate the collaboration with local foster care homes and foster family agencies to provide needed assistance. The chairman shall serve on the Philanthropic Programs Committee. (1) Operation Nonprofit Partnerships. The committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee will form partnerships with community nonprofit organizations to assist in providing needed services to the community. Partnership service needs are defined as the provision of goods and services that the chapter determines meet a need in the community and that the chapter has no philanthropic program in place to meet these needs. The chairman shall serve on the Philanthropic Programs Committee and the Risk Management Committee. (m)Operation Scholarships Committee. The committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee shall plan and execute high school scholarships and teacher grants. The chairman shall serve on the Philanthropic Programs Committee. (n) Operation School Bell Committee. The committee shall be composed of a chairman, Vice President Philanthropic Programs and as many members as may be deemed necessary. The committee shall plan and execute the provision of new clothing to identified students in our service area. The chairman shall serve on the Philanthropic Programs Committee and Grants Committee. (o) Orientation Committee. The committee shall be composed of a chairman, Vice President Philanthropic Programs, the Education chairman and as many members as may be deemed necessary. The committee shall educate and train new members using Assistance League resources. The chairman shall serve on the Education Committee and Membership Committee. (p) Parliamentarian. The Parliamentarian shall advise the presiding officer of a meeting on matters of parliamentary procedure and confer with the President as needed. The Parliamentarian shall serve on the Bylaws Committee. 11 (a) Placement and Hours. The chairman shall record membership participation and hours served. The chairman shall serve on the Membership Committee and Volunteer Coordinating Committee. (r) Risk Management. The committee shall be composed of a chairman, Vice President Philanthropic Programs, Operation Nonprofit Partnerships Chairman, Education Chairman, Chapter House Manager, Thrift Shop Manager, Vice President Finance, Assisteens Liaison and additional members as needed who may attend to areas of responsibility assigned to the committee. The committee shall identify, analyze, assess and minimize risk areas for the safety and security of members and guests on the chapter's premises. The chairman shall serve on the Chapter House and Finance Committees. (s) Sunshine. The Sunshine Chairman shall conduct all social correspondence of the r�l��...d. -..- TLS.. Sunshine L.:... l�L...:.- ...,...... shall ... 64_ P�_�_L.___V:._ /"._ chapter. 1 he JI.Jnshine l.,hair an shall serve on hle IvIerr bershlip l�Uri mittee. (t) Thrift Shop Scheduling, The ;scheduling Chairman shall be responsible for preparing the monthly thrift shop work schedule and recording absences and substitutions. The chairman shall serve on the Thrift Shop Committee and Volunteer Coordinating a+ C,om u it-4. (u) Volunteer Coordinator Committee. The committee shall be composed of a chairman, Assisteens Liaison, Education Chairman, Vice President Membership, Vice President Philanthropic Programs, Placement/Hours Chairman, Thrift Shop Scheduling Chairman and as many members as may be deemed necessary, The committee is responsible for coordinating and providing volunteers for various functions and events. 9.04 Special Committees. The President shall appoint special committees by direction of the Board or membership. 9.05 Committee Quorum. A majority of the committee members shall constitute a quorum. k l = 9.01 Regular Meetings. Regular meetings shall be held on the first Tuesday of each month, unless otherwise directed by the Board, with membership approval. 9.02 Election and Annual Meetings. The regular meeting in April shall be known as the election meeting, and the regular meeting in May shall be known as the annual meeting. 9.03 Conduct of Meetings. Members of governing bodies and committees may participate in a meeting through use of conference telephone or similar communications equipment, including but not limited to electronic meetings, so long as all members participating in such meeting can communicate with one another. Final discussion and vote shall be by simultaneous aural communications among all participating members. Such participation shall constitute personal presence at the meeting. 9.04 Special Meetings. Special meetings may be called by the President and shall be called upon the written request of one third (1/3) voting members. The purpose of the meeting shall be stated in the call, Except in emergencies, at least three (3) days' notice shall be given. 9.05 Voting Rights. There shall be no vote by proxy. 12 9.06 Quorum. One -third (1/3) of the voting members shall constitute a quorum. Article 10 Finance 10.01 Fiscal Year. The fiscal year of this organization shall be from June 1 through May 31. 10.02 Dues and Fees. Annual dues shall be payable on or before April 1 and delinquent on April 25. Members holding membership in more than one (1) chapter shall pay National Assistance League dues only to primary chapter or auxiliary. VOTING: Voting NONVOTING: Nonvoting Community Contributor PALS Assisteens $85.00 $150.00 $300.00 $40.00 $35.00; New Members $45.00 10.03 National Assistance League Dues. Annually, the corporation shall pay to National Assistance. League per capita dues of thirty -five dollars ($35) and ten dollars. ($10) per capita Assisteens. Annually, the corporation shall pay to National Assistance League per capita pro rata dues of seventeen and one -half dollars ($17.50) and five dollars ($5) per capita Assisteens for members joining after December 1. 10.04 Requirements. The corporation shall maintain a sound financial position and shall have a Certified Public Accountant audit or review its financial statements annually. The corporation shall submit an annual report to members, as required by state Corporations Code. 10.05 Delegates and Alternates. The chapter, at its own expense, shall send its delegate and may send its alternate to the annual meeting and special meetings of National Assistance League. 10.06 Proposed Expenditures. Proposed unbudgeted expenditures in excess of two thousand five hundred dollars ($2,500.00) shall be presented to the Board and membership for approval. 10.07 Fundraising. The corporation shall plan fundraising events and activities in compliance with National Policies for Chapters. 10.08 Fundraising Agent. The corporation shall not act as a fundraising agent for individuals or other organizations. Article 11 Auxiliaries 11.01 Formation. The chapter may form auxiliaries. An auxiliary name shall identify the auxiliary as an auxiliary of the chapter. Auxiliaries shall support chapter programs and activities. 11.02 Operation. (a) For administrative purposes, auxiliaries shall have their own governing body. They shall be governed by the bylaws of the corporation. Their policies and standards shall be consistent with the policies, procedures and standards of National Assistance League and the chapter. 13 rb) The auxiliary shall establish Policies for Adult Auxiliaries or Policies for Assisteens Auxiliaries. These policies shall set forth procedures to: (1) Nominate and elect members of the governing body; (2) Conduct governing body meetings; (3) Establish and operate committees; (4) Conduct meetings of the membership; and (5) Ensure fiscal compliance. (c) Policies for Adult Auxiliaries and Policies for Assisteens Auxiliaries,_ and any proposed arrrCiiurrrerr« drrerew, arrari be written uy the auxiliary and submitted to the chapter Board for approval prior to a vote of the auxiliary membership. (d) Adoption of Policies for Adult Auxiliaries or Policies for Assisteens Auxiliaries, and any amendments thereto, by the auxiliary, shall be by majority vote of the members of the auxiliary. 1Pi A nilrr£?nf r'nnV of gmeiiian/ nniit.iPC .q h;gii hp nn UP of the n;:1flnnal nftircz 11.03 Organization. Each auxiliary shall have a voting representative on the Board, elected by and from the auxiliary, or its Chapter Liaison to Auxiliary shall be the voting representative. 11.04 Assisteens Auxiliary. The use of the name "Assisteens Auxiliary" shall be approved by the National Board, and it shall include the words, "an auxiliary of Assistance League of Temecula Valley." Members may be in seventh (7th) through twelfth (12th) grades. It shall be represented on the Board by the Assisteens Coordinator or by the Chapter Liaison to Auxiliary, and the Assisteens Coordinator and /or Chapter Liaison to Auxiliary shall be a member of the Assisteens governing body and all Assisteens committees. Article 12 Advisory Council 12.01 Advisory Council. An Advisory Council, composed of representative members of the community, including an attorney, shall serve the corporation in an advisory capacity. Members, recommended by the Community Ambassadors Committee, shall be elected by the Board at its June meeting. Vacancies on this council shall be filled from recommendations of the Community Ambassadors Committee by vote of the Board. Article 13 National Assistance League 13.01 Determining Delegates. The chapter shall elect at its election meeting, to serve for one (1) year, a voting delegate, and an alternate thereto, for up to one hundred (100) of the chapter's membership (but not less than one (1) voting delegate and with the membership rounded off to the next highest hundred for such determination), to represent the chapter at annual and special meetings of National Assistance League. Additional delegates /alternates shall be elected for each one hundred (100) additional members, and if there are additional members in excess of those divisible by one hundred (100), one additional delegate /alternate shall be elected if there are fifty -one (51) or more additional members. 13.02 Delegate Vacancies. Should neither the delegate nor the alternate be available to serve, the Board may elect another delegate who shall be certified to the National Secretary at 14 least twenty -four (24) hours prior to the annual meeting and special meetings of National Assistance League. 13.03 Votes Per Member - Delegates. The chapter shall be entitled to that number of votes equal to its number of delegates. Article 14 Bylaws and Amendments 14.01 Bylaws for Chapters. The chapter shall be governed by these bylaws. The bylaws shall not be in conflict with the Bylaws of National Assistance League, any federal laws or with the laws of the state in which the corporation is incorporated. Conflicts unresolved by a standing committee to be determined by the National Board shall be referred to the National Board for resolution, and the decision of this body shall be final. In the event of any conflict, the laws of the state shall prevail. 14.02 Amendments and Revisions. These bylaws may be amended or new bylaws adopted by a two - thirds (2/3) vote at any regular meeting, or at any special meeting called for that purpose provided that written notice of each proposed amendment or the proposed new bylaws shall have been given to each voting member at least thirty (30) days prior to the date of any such meeting, or at the previous regular meeting. 14.03 Conforming. When amendment of these bylaws shall become necessary by action of National Assistance League, the Bylaws Committee of the chapter is authorized to conform these bylaws in accordance therewith, and such amendment shall have the same force and effect as if adopted by the members of the chapter in accordance with the provisions of 14.02 of this Article. 14.04 Filing. Current bylaws, standing rules and auxiliary policies shall be on file at the national office. Article 15 Parliamentary Authority 15.01 Rules of Order. The current edition of Robert's Rules of Order Newly Revised, as amended from time to time, shall govern the meetings of the chapter insofar as those rules are not inconsistent with or in conflict with these bylaws, the Articles of Incorporation, the Bylaws of National Assistance League, the law, the laws of the State of California or rules governing agenda, motions and related matters. 15 4M August 19, 2014 assistance league "' Temecula Valley 81 st Chapter of RE: Board of Directors AUTHORIZATION National Assistance Leagues Approval to Seek 2015 -2016 CDBG Funding Governing Board from the CITY OF LAKE ELSINORE 2014-2015 Sue Sampson A meeting of the Assistance League of Temecula Valley (ALTV) Board of President Directors was called to order at 10: 1 Oam on August 19, 2014, by Sue Sampson, Ginny Wetzel President. The following Board members were present: Vice President Membership . Sue Sampson, President Annette Sheehy . Ginny Wetzel, Vice-President, Membership Vice President . Annette Sheehy, Vice - President, Philanthropic Programs Philanthropic Programs • Mary Ann Newport, Vice - President, Fund Development Mary Ann Newport • Dorcas Shaktman, Vice - President, Finance Vice President Fund Development . Diane Koirth, Secretary E -mail: Arne Chandler, Treasurer Dorcas 5haktman Vice President • Kathy Laurin, Thrift Shop Chairman Finance • Electra Demos, Education Chairman Diane Koirth • Amy Garrett, Bylaws Chairman Secretary • Donna Edwards, Public Relations Chairman Arne Chandler • Cindy Jasperson, Chapter House Manager Treasurer The following motion was made by Annette Sheehy. Elective Standing Committees Pursuant to a recommendation by the AL TV Philanthropic Electra Demos Committee, it is proposed that the .Board of Directors approve the Assisteensa- Liaison submission of a Community Development Block Grant (CDBG) Amy Garrett application for fiscal year 2015 -2016 to the CITY OF LAKF. Bylaws ELSINORE in the amount of twenty -five thousand dollars ($25,000) for Operation: School Bell (OSB) 2015 -2016 program funding Cindy Jasperson Chapter House Manager The motion was unanimously APPROVED by the Board. Ann Reese Education Chairman Terry Blanton Public Relations Chairman Shelley Diamond Strategic Planning Chairman Kathy Laurin Sue Sampson, Presid t Date Thrift Shop Chairman Assistance League of Temecula Valley 28720 Via Montezuma Temecula, CA 92590 -2510 Tel. (951) 694.8018 Fax (951) 694.8298 E -mail: altemecula @yahoo.com ofv%, vv Jemec u lava I ley. assistanceleague.org Caring and Commitment in Action Attachment 4 of Exhibits 1) Project Activity— Service Area Map i project Activity Description PROJECT ACTIVITY (SERVICE AREA MAP s{ 3 � 0 ly ( \ � x 2 m i WAR _f` VNn Va x w O w ®�- NOl NI SVht ° Z o Z �nve z h'} o m u CcP� papa w o � , U e v; v - U 311N3 Ml <Z t'� 331N31Y r. 9 O � 3l �yo � � V13i>1N111 �• Y'L 600 A313VA - b C dr a 1 ..1155 n �yN� c t • 3F §§ T � � S • gip, • m ' 3NVl It p°O � b S O Q 9 m yN p O T o wo m00 • � J ,1 PROJECT ACTIVITY (SERVICE AREA) SCHOOL DISTRICTS The Southwest Riverside County Economic Development Region (see attached map) is the area within which the Assistance League of Temecula Valley (ALTV) provides a range of services to disadvantaged individuals and families. The operation School Bell (OSB) program maintains Public Service Agreements (PSAs) with four (4) regional school districts within this economic development region and will in 2015 -2016 clothe the specified number of schoolchildren in each district: _..... i -.vn Elsinore unieie .4 tni�e• - i�:. -e r:n6 Zii2 ci".1 d ».._ bsa laG L.1.?IIIV rG W IIIIGU Jb11V V1 VIJL1 ML Jm9'J 611IJUIC11 NAe.nl#'e.e. 'Union School District AI'f/1 .. L.: I. fen leleeneee tee eeteee Jt.eeVVe District et,L 'iGV child Cll Murrieta Unified school District 450 children Temecula Valley Unified School District 485 children TOTAL Population Served (2014 -2015) 1,900 children RIVERSIDE COUNTY The four (4) school districts in which OSB program services are provided encompass significant areas within three (3) Riverside County supervisorial districts. The ALTV service area encompasses the following areas; ® Supervisorial District 1: the cities and communities of Lake Elsinore, Canyon - Lake and Wildomar, and significant of portions of Riverside County extending from just north of the city of Lake Elsinore south to the San Diego County line and encompassing all unincorporated County areas west of the cities /communities of Lake Elsinore, Wildomar, Murrieta and Temecula. • Supervisorial District 3: the cities of Murrieta and Temecula, and significant portions of Riverside County extending from the eastern boundaries of these two cities east to Sage Road, south to the San Diego County line, and north to an area roughly delineated by the Domenigoni Parkway. Unincorporated communities include Murrieta Hot Springs, French Valley, Temecula Wine County, Glen Oaks, Diamond Valley, Pauba Valley, and Sage. • Supervisorial District 5: the city of Menifee and the southern half of the city of Perris. CITIES The cities and communities of Canyon City, Lake Elsinore, Menifee, Murrieta, Perris (southern half), Temecula, and Wildomar are within the ALTV service area. Attachment 5 Index of Exhibits 1) OSB Budget with Use of Proposed CDBG Funding 0 LU z LU Liu H ® Q). w a a � I i A (O O cj3 Ln �a a a v + O = F 3 ® o Ln r 0 0 LU z LU Liu H ® Q). a a a � I i A o P O ci— r m� �a a a v + O = F N w ® o Ln r 0 CLO .m � � ® Ln L ems! 0 V1 cf •- t10 O O u au i u. m 0 a y v •- bd! t PJ O N -d ® m - ro c a = N O fD ro N O > L3 n co _ m m c v c m sc $ a P cu cu o O .3: u _U J m O 'O 01 O ^ -, M Ln -0 '> _ a- Z o ,� L m ice. -Ln to V). V/ Q). a � c I i A o P O m >, r m� �a a a v °o °a ® o C) 0 O .m � � ® a 6 cf o o u au can u. m 0 a v •- °O a +-i u r_ m m L orn > .= ro c a = N O fD ro N e O > L3 n co _ m m c v c m sc $ X > v cu cu o •L t!i a i u _U J a -0 01 m < N 'r -, M Ln -0 '> _ 1 iJ? i!} i1} L1 il} i! V-} L} iir .w, = O m E 4n• N= a n. v, c rs i A o P O m >, 1 w E 3 r O O 0 tA `B3 a n `d 1 N L u au can a N -c v •- c a +-i u 1 iJ? i!} i1} L1 il} i! V-} L} iir .w, = O m E 4n• L "- O a- E Q. - v b- a 0 c rs i A o P O m >, 1 w n v `O L O O ,ma+ N O. N N L a a O p O a O r_ m m L 3 > .= ro c a = N O fD ro -o T E O > L3 _ m m c v c m sc $ X > v cu cu o •L t!i a i u _U J a -0 01 m < N 'r -, M Ln -0 '> _ a- Z o U L m v\ n U V U r © _m txo oz a 9 O u O CO bA C i 4d CL P6 O L C O CL L -- a u L O L i O m Av a M to O Q C .. U L a O N _ = to '�"' M O E O c -0 O i trlj Ca I u — v X c O -o m u a. a c a t10 = + —O m v O �C is OL t s o 0 O U v a ® ® a , = m m a c Q N '.N O u trA N a u C _ C Q — c J m V) O (D u i u 7 Q C C u v) Q f- w cn U U L "- O a- E Q. - v b- a 0 c rs i A o P O m >, w n v `O O O O ,ma+ N O. N i a a O CL O r_ m m ,n 3 > .= ro c a O -o T E O a _ W _ m m c v c m sc $ a ® o J a •a VI m < N 'r -, M Ln -0 '> s� a- Z o U O u n m r © _m txo oz a 9 W — +a+ ........�...___.. CO bA C i 4d CL P6 CL i i O m Av a M to O Q C .. U L a _ = to '�"' M O E O c -0 O i trlj Ca I u — -o m u a. a c s- O t10 = + —O m O �C is OL t a ® ® m V) , = m m a > +a O a -a to - c c '.N = m m 'O bA w mm i V h c J m a) N Wr a a Q O° LM c T m v- >` m O a +, O. u ZS d O u r0 vi C _ .�^ i 'cn c a M CL d Ob O c HA L a ?• 0 c iA S m" Z ® C1� co D y _p — m V c ++ = w `!—' C Q a C t " CD C w Q W ° - 3 a ti r O � O v of Z Z 'O a -O 0 d V a .G LU u s X 0 O c' C c .m O O u = O- a m -4 = .N. m a a O a Z .Q O Z NO u Q H OL N * w O. i Attachment 6 Index of Exhibits 1) Audited Financial *, fiscal year ended May 31, 2014 NOTE: Draft document; to be finalized by October 15, 2014. ;ms=s , � _ }��t � .. - ,r` -_`. U - - _ s.1' ASSISTANCE LEAGUE OF TEMECULA VALLEY (A NON - PROFIT CORPORATION) FOR THE FISCAL YEAR ENDED MAY 31, 2014 TABLE OF CONTENTS INDEPENDENT A UDITOR'S REPORT ................. ............................... BASIC FINANCIAL STATEMENTS. Page 4 5 -6 7 -12 13 Yq C r F R T 1 F 1 F D A C C O U IV I A N T INDEPENDENT AUDITOR'S REPORT To the Board of Directors Assistance League of Temecula Valley Temecula, California I have audited the accompanying combined financial statements of the Assistance League of Temecula Valley (a California nonprofit organization), which comprise the combined statement of financial position as of May 31, 2014, and the related combined statements of activities and cash flows for the year then ended, and the related notes to the financial statements. Management is responsible for the preparation and fair presentation of these financial statements in accordance with anernintina nrinrinlP.S a'P.n Prn _ilv non PntPd in the 1 initeri- >tntP.c oY thic inclnriec the riacian implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. My responsibility is to express an opinion on these financial `statements based on my audit. 1 conducted my audit in accordance with auditing standards generally, accepted in the United States of America. Those standards require that I plan and perform the ardits to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit involves performing procedures to obtain audit evidence. about the amounts and disclosures in the financial_ statements. The procedures selected A6md_on the auditor's_ judgment, including the assessment of the risks of material iFiisstatement'of the'financial statements, - whether due to ftaud or error. in making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing,an " op inion on' 'the effectiveness of the entity's internal control. Accordingly, 1 express no such opinion. An. audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as the overall nrcSentation of the financial, statemiients. In my opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Assistance League of Temecula Valley as of May 31, 2014 and the changes in its net assets and its cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America. Mu rieta, CA September 5, 2014 29970 Technology Drive, Suite 120 * Murrieta, CA 92563 PH: 951 - 698 -2260 ® FAX: 951 - 698 -2272 * www.dohertycpa.com Member: American Institute of Certified Public Accountants s� California Society of CPAs ASSISTANCE LEAGUE OF TEMECULA VALLEY (A NON - PROFIT CORPORATION) STATEMENT OF FINANCIAL POSITION MAY 31, 2014 (With Comparative Totals for May 31, 2013) ASSETS CURRENT ASSETS Cash and equivalents Inventory Grant receivable Prepaid expenses TOTAL CURRENT ASSETS CAPITAL ASSETS Property and equipment Accumulated depreciation NET CAPITAL ASSETS 2014 2013 $ 216,479 113,005 4,400 10,967 $ 197,827 83,541 21,400 555 344,851 303,323 TOTAL ASSETS 695,289 LIABILITIES AND NET ASSETS CURRENT LIABILITIES Accounts payable and accrued ".expenses' Deferred dues revenue Other deferred revenue TOTAL LIABILITIES NET ASSETS: Unrestricted net assets Temporarily restricted net assets TOTAL NET ASSETS TOTAL LIABILITIES AND NET ASSETS $ 22,693 13,985 2,000 38,678 649,511 7,100 1,088,899 (700,206) 388,693 $ 692,016 $ 22,936 14,186 12,000 49,122 642,894 656,611 642,894 $ 695,289 $ 692,016 The accompanying notes are an integral part of the,ge f nancial ,statements 2 ASSISTANCE LEAGUE OF TEMECULA VALLEY (A NON - PROFIT CORPORATION) STATEMENT OF ACTIVITIES FORT] IE FISCAL, YEAR ENDED MAY 31, 2014 (With Comparative Totals for May 31, 2013) Supporting services: Management and general Membership development Fundraising Total supporting services expenses TOTAL EXPENSES ChIANGE IN NET ASSETS NET ASSETS AT BEGINNING OF YEAR NET ASSETS A7' END OF YEAR 30,917 Year Ended May 31, 2014 Year Ended 14,671 14,671 "Temporarily __ 24,537 May 31, 2013 18,908 Unrestricted Restricted Total Total REVENUES, GAINS, AND OTIIER SUPPORT 372,698 6,617 7,100 13,717 15,012 Fundraising: - 642,894 627,882 $ 649,511 7,100 $ 656,611 $ Thrift shop revenue: Contributions of merchandise sold _i _ $ 439,255 $ $ 439,255 $ 353,726 _ C'jes r r t t 'I A .. »..,... .,......, ..,.. ....,..,f.......Se A39 2C` .., ., .. 439,255 '),Z-) -4 Less: Value of merchandise sold (439,255) (439,255) (353,726) Net sales revenue from thrift shon 439.255 439255 353 72f, Less: Cost ofsales (186,021) (186,021) (176,638) Net revenue from thrift shop 253,234 253,234 177,088 Membership event revenue 7,408 7,408 7,167 Less: Cost of direct benefits to attendees (10,239) ( 10,239) (7,447) Net o fir /l,. s r „ „be shni ...,t l�I'��nr,vSo i, v9;, i� CL u,vr'o,up eYCi;ts iq 01,\ i2 ,83i) 12803 Contributions 36,014 36,014 59,609 Grants - - 130425 130,425 80,362 Gift -in -kind donations 62,238 62,238 51,044 Membership and Assisteens dues 16.593 16,593 17,408 Interest income 220 220 742 Other miscellancousincome 2,116 2,116 2,337 Net assets released from restrictions: Satisfaction of purpose restrictions 123,325 �� (123,325) I'O "T,4L REVENUES, GAINS, AND 0"11IER SUPPOR- 490.909 7,100 498,009 387,710 EXPENSES Program expenses: Operation School BelIJ 230,305 230,305 165,784 Non profit partnership 62,611 62,611 51,297 Community Outreach 7,219 7,219 18,448 Operation Scholarship 35,220 35,220 30,225 Other programs 78,811 78,811 32,989 Total program service expenses 414,167 414,167 298,743 Supporting services: Management and general Membership development Fundraising Total supporting services expenses TOTAL EXPENSES ChIANGE IN NET ASSETS NET ASSETS AT BEGINNING OF YEAR NET ASSETS A7' END OF YEAR 30,917 30,917 39,722 14,671 14,671 15,325 __ 24,537 24,537 18,908 70,125 70,125 73,955 484,292 - 484,292 372,698 6,617 7,100 13,717 15,012 642.894 - 642,894 627,882 $ 649,511 7,100 $ 656,611 $ 642,894 The accompanying notes are an integral part of these financial stalemenls 3 ASSISTANCE LEAGUE OF TEMECULA VALLEY (A NON- PROFIT CORPORATION) STATEMENT OF CASH FLOWS FOR THE FISCAL YEAR ENDED MAY 31, 2014 (With Comparative Totals for May 31, 2013) CASH FLOWS FROM OPERATING ACTIVITIES: Increase (decrease) in net assets Adjustments to reconcile decrease in net assets to net assets provided by (used in) operating activities: Noneash items: Depreciation (Increase)decrease in operating assets: Prepaid expenses Grants receivable Inventory Increase (decrease) in operating liabilities: 2014 2013 $ 13,717 $ 15,012 50,871 (10,412) 1.7,000 (29,464) Accounts payable and accrued liabilities {249) Deferred dues revenue (201) Other deferred revenue (10,000) 48,276 2,723 (16,400) 12,300 18,574 (362) 12,000 NET CASH FLOWS PROVIDED (USED) BY OPERATING ACTIVITIES 31,262 92,123 CASH FLOWS FROM INV.ESTINGACTIVITIES;.�` Acquisitions of property and equipment (12,615) (19,313) NET CASH PROVIDED (USED) BY;, INVESTING.ACTIVITIES, (12,615) (19,313) INCREASE(DECREASE) IN CASH AND EQUIVALENTS 18,647 72,810 CASH AND EQUIVALENTS AT BEGINNING OF YEAR 197,827 125,017 CASH AND EQUIVALENTS AT END OF YEAR $ 216,474 $ 197,827 SUPPLEMENTAL INFORMATION: Interest paid $ - $ The accompanying notes are an integral part of these financial statements ASSISTANCE E LEAGUE OF TEMr CULA >>ALLI N' (A NON - PROFIT CORPORATION) STATEMENT OF FUNCTIONAL EXPENSES FOR THE FISCAL YEAR ENDED MAY 31, 2014 (With Comparative Totals for May 317 2013) Year Ended May 31, 2014 TOTAL EXPENSES PER STATEMENT OF ACTIVITIES $ 230,305 $ 62,611 $ 7,219 $ 35,220 $ 78,811 S 414,166 The accompanying notes are an integral /earl of these fifrancicil slalen?enIs 5 PROGRAI9; SERVICES Operation Total School Non Profit Community Operation Other Program BelI cw Partnership Outreach Scholarships Programs Services Accounting _ $ $ $ Advertising and public relations 159 160 319 Automobile expense - - Bank charges - - Clothing 217,200 217,200 1.0711rIbUted ll7L'1 CllalldlJe - 5,363 _ 5,363 Direct program expenses 9,841 6,846,1 11 75,461 92,148 Donated use of farilily _ 56.875 - - - _ 56.875 Dues and subscriptions - - Education and training Equipment rental and maintenance Grant writing - Hospitality and courtesy Liability insurance - Occupancy expenses: Depreciation 458: 560 1,018 Property insurance 38 - 46 84 Property management 31 - 38 69 Property taxes 113 ' - 139 252 Repairs and maintenance 278 "' 340 618 Security monitoring 20 ' 24 44 Utilities 253 '" 309 562 Office expense Postage and shipping Printing and publications - - Scholarships 34,847 34,847 Supplies - - - - Telephone 60 - - - 74 134 Travel and conference 1,854 373 373 373 1,660 4,633 TOTAL EXPENSES 230,305 62,611 7,219 35.220 78,811 414,166 Less expenses included with revenue on statement of activities - - - - - - TOTAL EXPENSES PER STATEMENT OF ACTIVITIES $ 230,305 $ 62,611 $ 7,219 $ 35,220 $ 78,811 S 414,166 The accompanying notes are an integral /earl of these fifrancicil slalen?enIs 5 ASSISTANCE LEAGUE OF TEMECULA VALLEY (A NON - PROFIT CORPORATION) STATEMENT OF FUNCTIONAL EXPENSES (continued) FOR THE FISCAL YEAR ENDED MAY 31 2014 (With Comparative Totals for May 31, 2013) The accompamyimg moles are mr integral parr of drese fimamcial stalemerrls 6 Year Ended May 31, 2014 SUPPORTING SERVICES Total Year Ended Thrift Special Management Membership Supporting Total May 31, 2013 Store Events & General Development Fundraising Services Expenses Total Accounting $ - $ $ 7,750 $ - $ - $ 7,750 $ 7,750 $ 12,719 Advertising and public relations 14,213 - 1,796 1,975 17,984 18,303 16,400 Automobile expense 2,844 - - - ' 2,844 2;844 3,838 Bank charges 7,090 515 7,605 7,605 5,577 Clothing - 217,200 154,496 Contributed merchandise 439,255 - 439,255 444;618 361,485 Direct program expenses 11,058 7,350 18,408 110,556 66,362 Donated use of facility 56,875 43,219 Dues and subscriptions - 6,653 6,653 6;653 6,133 Education and training 686 - 686 686 2,211 Equipment rental and maintenance 3,111 3,111 3;111 3,687 Grant writing 13,705 13,705 13,705 10,596 Hospitality and courtesy - 8,710 3,653 12,363 12,363 10,168 Liability insurance 6,146 321 6,467 6,467 6,681 Occupancy expenses: Depreciation 46,750 3,103 49,854 50,871 48,276 Property insurance 3,836 255 4,091 4,174 4,216 Property management 3,156 209 3,365 3,434 1,789 Property taxes 11,580 769 12,349 12,601 12,293 Repairs and maintenance 28,375 1,883,. 30,258 30,876 43,982 Security monitoring 2,009 133 2,142 2,186 1,888 Utilities 25,837 1,715 27,552 28,114 27,735 Office expense 977 977 977 990 Postage and shipping 584 69 653 653 741 Printing and publications 2,717 953 3,670 3,670 3,888 Scholarships 34,847 29,906 Supplies 15,345 1 529 1,547 18,421 18,421 15,707 Telephone 6,144 408 - 6,552 6,685 4,507 Travel and conference 1,638, 5,781 1,507 8,926 13,559 11,019 TOTAL EXPENSES 625;276 10,239 30,917 14,671 24,537 705,641 1,119,805 910,510 Less expenses included with revenue on statement of activities (625,276) (10,239) - - - (635,515) (635,515) (537,811) TOTAL EXPENSES PER STATEMENT OFACTIVITIL $ S $ 30,917 $ 14,671 $ 24,537 $ 70,125 $ 484,290 $ 372,699 The accompamyimg moles are mr integral parr of drese fimamcial stalemerrls 6 ASSISTANCE LEAGUE OF TEMECULA VALLEY NOTEk) TO FYI;ANL141L k TATEMEAI P3 MA)" 31, 2014 NOTE I — NATURE OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES A. Nature of Activities The Assistance League of Temecula Valley (the "Chapter ") incorporated in 1989 and is a chartered chapter of the National Assistance League. The accompanying financial statements include the activities of the Assistance League of Temecula Valley and its auxiliary; Assisteens (collectively, the "Chapter "). The Chapter is a not - for - profit organization under the Internal Revenue Code Section 501(c)(3) and is dedicated to a program of diversified philanthropies through volunteer services of its members. The Chapter provides the following major programs: Operation School Bell @: Operation School Bell provides new school clothing and shoes to K -12 students referred to the program by health clerks from four local school districts. The purpose of the program is to enhance self-esteem, promote learning and encourage regular school attendance. Chapters for Children, a service of Operation School Bell, is a partnership with six other local chapters. The chapters combine their resources and provide clothing to needy children of military families stationed at Camp Pendleton Marine base. Save Our Students (SOS) a service of Operation School Bell, - provides,duffle bags filled with items for immediate hygiene needs and a change of clothing to I -lead Start, First S and State•School preschool classrooms. Operation Scholarships: Teacher scholarship /grants awards funds to teachers in the lbur`local, school districts. "These funds are awarded to teachers in elementary through high school for classroom curichnnent pre• jccts. Student scholarships are awarded to graduating high school seniors in three local school districts. Funds are awarded based on academic excellence and outstanding community servlee. Operation Bear Hug: This program provides bens to injured and traumatized children, through local agencies including hospitals, police and fire departments and to local foster care residential facilities and agencies. These bears are used to provide comfort and aid in conuuuiiication. Operation Foster Youth: This program is collaboration between the State of California, City of Temecula,'Temecula Valley Unified School District and the County of Riverside Board of Supervisors to give emancipating foster youths an opportunity to succeed. Services provided include a two day retreat focused on teaching life skills. Operation Community Outreach: This program provides a range of community needs on an emergency, one -time basis. Referrals may be received from the local school districts or other organizations for specific needs. Operation Nonprofit Partnership Partnerships are formed with community 501(c)(3) organizations to assist in providing needed services to the community. This program also provides the use of the chapter's meeting room to qualified community nonprofit organizations. The Assisteens AuxiliaryR provides volunteer opportunities for today's youth. Membership into the auxiliary is open to young people in grades 7 — 12. The aims of participation are to develop a sense of community responsibility, self - reliance, personal responsibility, poise, public speaking and leadership skills. Assisteens work in the chapter thrift shop to raise money to fund ongoing philanthropic programs that benefit the community. The Chapter's support and revenues come primarily from contributions and other fundraising efforts including special events and the operation of a thrift store. 7 ASSISTANCE, LEAGUE OF TEMECULA VALLEY NOTES TO FINANCIAL STATEMENTS MAY 31 2014 NOTE I — NATURE OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES (continued) B. Basis of Presentation The Chapter's policy is to prepare its financial statements on the accrual basis of accounting; consequently, revenues are recognized when earned rather than when received and certain expenses and purchases of assets are recognized when the obligation is incurred rather than when cash is disbursed. The financial statement presentation follows the recommendations of the Financial Accounting Standards Board in its Statement of Financial Accounting Standards Codification (ASC) 958, Not - for - Profit entities. Under ASC 958, the Chapter is required to report information regarding its financial position and activities according to three classes of net assets: unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets, As of May 31, 2014, the Chapter had $7,100 in temporarily restricted net assets. C. Comparative Financial Information The financial statements include certain prior -year summarized comparative information in total but not by net asset class. Such information does not include sufficient detail to.. constitute a presentation in conformity with generally accepted accounting principles.;, Accordingly, such information should be read in conjunction with the Chapter's financial statements for'the year ended May 31, 2013, from which the summarized information was derived. D. Cash and Cash Equivalents The Chapter considers cash on hand and certificates' of deposit with maturity dates of three months or less at the date of investment to be cash and cash equivalents.` E. Operation School Bell Inventor Despite the ceasing of the purchase OSB program inventory once the school year begins, the Chapter still maintains limited inventory for special circumstances of clothing, shoes, backpacks, and school supplies for use in the Operation School Bell program. Also, duffle bags filled with changes of clothing and hygiene items are prepared to' supply emergency needs to preschool programs. Inventories are stated at lower or cost or market using the first -in, first -out inventory valuation method. F. Thrift Shoo Inventory and Donated_ Materials The Chapter maintains an inventory of used clothing and household items donated by chapter members and others. The value of this inventory is stated at its estimated fair value. These donated items are held for resale at the thrift shop operated by the Chapter. G. Fair Value of Financial Instruments The following methods and assumptions were used by the Chapter in estimating its fair value disclosures for financial instruments: cash and accounts payable as reported in the statement of financial position approximate fair value because of the short maturities of those instruments. ASSISTANCE LEAGUE OF TEMECULA VALLEY NOTES TO FINANCIAL STATEMENTS IMY 31 2014 NOTE l —NATURE OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES (continued) H. Concentration of Risk The Chapter maintains its cash at only one financial institution. At various times during the year, the amount on deposit with a single financial institution may exceed federal depository insurance limits. At May 31, 2014, the Chapter did not have balances on deposit in excess of such limits. 1. Property and Equipment Property and equipment are stated at cost or at their fair value at the date of donation in the case of donated assets. Expenditures for renewals and betterments, with a cost of $1,000 or more, that extend the useful lives of property and equipment are capitalized. The Chapter provides for depreciation of property and equipment by use of the straight -line method over the estimated useful lives as follows: Buildings and improvements 15 to 20 years.; Furniture and equipment 5 to 15 years . Vehicles S years J. Deferred Revenue Membership dues and contributions and grants received prior to the fiscal year to which they apply are deferred and recognized over the periods to which the dues and grants relate. Revenues deferred for collection of membership dues are classified; as deferred dues revenues, while all other deferred revenues are reported separately. K, Functional Expense Allocation The costs of providing the various programs and:oiher activities have been summarized on a functional basis in the statement of activities. Accordingly, certain costs have been allocated among the programs and supporting services based on the benefits' derived. L. Recognition of Revenue Contributions received are recorded as unrestricted, temporarily restricted, or permanently restricted support depending on the existence and /or nature of any donor restrictions. The Chapter has not received any contributions with donor - imposed restrictions that would result in permanently restricted net assets. Unrestricted These generally result from revenues generated by receiving unrestricted contributions, providing services, and receiving interest from investments less expenses incurred in providing program related services, raising contributions and performing administrative services. Temporarily Restricted The Chapter reports gifts of cash and other assets as temporarily restricted support when they are received with donor stipulations that limit the use of the donated assets. When the donor restriction expires, i.e. the stipulated time restriction ends or the purpose of the restriction is accomplished, temporarily restricted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets released from restrictions. 9 ASSISTANCE LEAGUE OF TEMECULA VALLEY NOTES TO TINANCIAL STATEMENTS MAY 31 2014 NOTE I — NATURE OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES (continued) M. Contributed Services A significant portion of the Chapter's program service, fundraising and administrative functions are conducted by unpaid volunteers. The value of this contributed time is not reflected in the accompanying financial statements since the services do not require specialized skills. During the year ended May 31, 2014, these volunteers donated approximately 34,753 hours, with an estimated value of $753,793. This value was computed using an estimated hourly rate of $21.69. This is based upon the average hourly earnings of nonagricultural workers for the time period of $19.37, as determined by the U.S. Department of Labor's Bureau of Labor Statistics, plus 12% for estimated fringe benefits. N. Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect cez-tain reported amounts and disclosures. Accordingly, actual results could differ from those estimates: O. Income Taxes The Chapter is a non -profit public- benefit corporation and has been recognized as tax- exempt pursuant to Section 501(c)(3) of the Internal Revenue Code... and Section 2370:1, d of the California Revenue and Taxation Code. Accordingly, no provision has been made for incoine taxes. Management has evaluated its tax positions and the certainty as to whether those positions will be sustained in the event of an audit by taxing authorities at the federal and state.16vels.'T'he primary tax positions evaluated are related to the Chapter continued qualification as a tax - exempt organization and whether there are unrelated business income activities conducted that would' be taxable. Management has determined that all income tax positions are more likely than not'of being sustained upon potential audit or examination; therefore, no disclosures of uncertain income tax positions are 11 required. The Chapter files informational returns in the U.S. federal jurisdiction and the state: of California. NOTE 2 — INVENTORY Inventory as of May 31, 2014' is comprised of the following: Thrift Shop Inventory $ 110,318 Operation School Bell Inventory 2,687 Total Inventory $ 113.005 10 ASSISTANCE LEAGUE OF TFINE�CULA VALLEY 1 tl l 11 �l ISYry 111E -'E4 L',�1V E V 1 S NOTE 3 — PROPERTY AND EQUIPMENT Capital assets for the fiscal year ended May 31, 2014 are summarized as follows: Building $ 560,786 Leasehold Improvements 309,047 Furnitue and Fixtures 77,144 Vehicle 14,340 Subtotal 961,317 ess: A.;cu ulaLed Dep ecat:o.: X751 076 Subtotal 210,241 L al 1U 1 4V, 197 Total NOTE 4 — OPERATING LEASE COMMITMENT $ 350,438 The Chapter leases a copy machine on a month -to -month basis. The monthly standard charge is $201.25 plus tax which includes 5,500 copies. The Chapter pays additional fees depending on the amount of usage over the allowed number of copies monthly. During the fiscal year ended May 31, 2014, the Chapter recorded $3,111 in equipment rental expense associated with the copy machine lease. NOTE 5 - DEFERRED REVENUES The deferred dues revenue balance at May, 31, 2014 reflects 2014 -15 membership dues of $13,985 received before May 31, 2014. The other deferred revenue balance at May 31, 2014 reflects $2,000 in 2014 -15 Operation School Bell awarded and /or received' before May 31, 2014. NOTE 6 — NET ASSET'S At May 31, 2014, net assets were restricted by donors or designated by the Chapter as follows: Unrestricted Net Assets: Decianntari rPCnrvn fnr nne venr'c nnarntina axnPn zeS $656,617 .,.b........_._. . _�_. . `. . _. 1 - ., t b ....t., .,...,..., Undesignated - "Total $ 656,617 11 ASSISTANCE LEAGUE OF TEMECULA VALLEY NOTES TO FINANCIAL S7ATEME'N7S MAY 31 2014 NOTE 7 — NONCASH CONTRIBUTIONS During the year ended May 31, 2014, in additions to contributions of merchandise sold to the Chapter's thrift shop, the Chapter received other noncash contributions of materials, clothing and supplies as follows: Use of facilities $ 56,875 Clothes and furniture 5,363 Total $ 62,238 NOTE 8 — SUBSEQUENT EVENTS Events subsequent to May 31, 2014 have been evaluated through September 5, 2014, the date at which the Chapter's audited financial statements were available to be issued.'No events requiring disclosures have occurred through this date. Of course, if events requiring disclosure have occurred between the balance sheet date and the date the financial statements were available to be issued they would be disclosed here. 12 ASSISi/il' CE' ILEA UE O "I14JE UILA VALII Y (A NON- PROFIT CORPORATION) SUPPI.,EMENTAL CONSOLIDATING SCHEDULE OF ACTIVITES FOR THE FISCAL YEAR ENDED MAY 31, 2014 Chapter Assisteens Total REVENUES, GAINS, AND OTHER SUPPORT Fundraising: Thrift shop revenue: Contributions of merchandise sold $ 408,397 $ 30,858 $ 439,255 Sales of contributed merchandise 408,397 30,858 439,255 Less: Value of merchandise sold (408,397) (30,858) (439,255) Net sales revenue from thrift shop 408,397 30,858 439,255 Less: Cast of-sales 69 46 5 ) (16,556) 86021) Net revenue from thrift shop 238,932 14,302 253,234 Membership event revenue 7,408 - 7,408 Less: Cost of direct benefits to attendees (10,239) (10,239) Net profit/loss from membership events (2,831) ; (2,831) Contributions 36,014 36,014 (;rants 130`425 - 1.30,425 Gift -in -kind donations 62,238 62,238 Membership and Assisteens dues 14,895 1,698 16,593 Interest income 220 220 Other miscellaneous income '2,116 2,116 Net assets released from restrictions: Satisfaction of purpose restrictions TOTAL REVENUES, GAINS, AND OTHER SUPPOR'I' 482,009 16,000 498,009 EXPENSES Program expenses: Operation School Bel10O 230,305 230,305 Non profit partnership 62,611 62,611 Community Outreach (Heart and Hand) 7,219 7,219 Operation Scholarship 35,220 - 35,220 Other programs 61,778 17,033 78,811 1 m service ota prograice expenses c��n ,1i34 770 33 414.167 Supporting services: Management and general 30,917 - 30,917 Membership development 14,671 14,671 Fundraising 24,537 24,537 Total supporting services expenses 70,125 - 70,125 TOTAL EXPENSES 467,259 17,033 484,292 CHANGE IN NET ASSETS 14,750 (1,033) 13,717 NET ASSE'T'S AT BEGINNING OF YEAR 638,315 4,579 642,894 NET ASSETS AT END OF YEAR $ 653,065 $ 3,546 $ 656,611 The accony3a ying notes are an integral part gfthese financial stalements 13 Attachment 7 Index of Exhibits 1) Project Management— Organizational Chart 2) Summary of Management Capacity i a 1_' i Store Team -Temecula f <undetermined >, Store Leader i <undetermined >, Scheduler Store Team - Menifee <undetermined>, Store Leader <undetermined>, Scheduler Store Team - Murrieta <undetermined >, Store Leader <undetermined >, Scheduler Store Team - Lake Elsinore <undetermined >, Store Leader <undetermined >, Scheduler l Chairperson, 'Linda Vilgiate Vice - Chairperson, <undeterrined> School outreach Team Temecula Liaison <undetermined> School Outreach Team Temecula Liaison <undetermined> School Outreach Team Murrieta Liaison <undetermined> School Outreach Team Lake Elsinore Liaison <undetermined> j Adminirtrntiva A Data Entry Terry Wood j <undetermined> MANAGEMENT CAPACITY - SUMMARY IN OPERATION FOR ZG YEARS For 26 years, ALTV has successfully operated the OSB program and has continually increased program capacity to serve a growing population of disadvantaged school children. This philanthropic program is planned and operated by an all- volunteer team. PARTNERSHIPS ALTV's OSB program partners with four (4) regional school districts: Lake Elsinore Unified School District (USD), Menifee Union School District, Murrieta Valley USD and Temecula Valley USD. School personnel and, in particular, health aides identify and direct disadvantaged children to OSB program services. These personnel work in cooperation with the OSB volunteers to inform students and parents of the benefits and details of the program. SYSTEMATIC MANAGEMENT APPROACH Planning for each upcoming OSB program year begins well in advance of the actual autumn and winter "shopping" events at which beneficiary schoolchildren are clothed. ALTV's Board and members engage in year -round in efforts to develop funding for the current and upcoming OSB program years. Without these efforts, OSB would be unable to clothe disadvantaged schoolchildren within the local communities. Planning for the upcoming OSB program year begins early each calendar year. The OSB Chairperson develops an active, reliable team of volunteers who will publicize, educate, and organize in advance of OSB "shopping" events. All activities are carried out in accordance with guidelines established by ALTV, US HUD, and the school districts. From beginning to end, a documented, systematic methodology is employed to: 1) educate school personnel regarding OSB benefits, eligibility and registration; 2) educate disadvantaged children and parents about the program's benefits; 3) schedule "shopping" events in the stores of local major retailers; 4) schedule up to 100 children for each "shopping" event which is conveniently located close to the schools and homes of the children and families; 5) successfully, efficiently and effectively deliver program services (clothing, shoes) to beneficiaries at many "shopping" events; 6) gauge program success, gather and report relevant datasets. LEVERAGING AND FUNDING SOURCES PAST FUNDING EFFORTS AND SUCCESSES For 26 years, ALTV has successfully operated the OSB program and has continually increased program capacity to serve a growing disadvantaged population. Last year (2013 - 2014), OSB clothed over 1,812 local disadvantaged schoolchildren. In the current year (2014 - 2015), OSB will clothe 1,800 disadvantaged schoolchildren. ALTV will maintain program funding at prior year levels in order to ensure that children receive adequate clothing and shoes for school. Next year (2015 - 2016), the program year for which funding is sought, OSB will provide clothing and shoes to 1,900 schoolchildren. 2015 -2016 PROGRAM FUNDING At the time of this application (September, 2014), ALTV is commencing 2014 -2015 Operation School Bell (OSB) program activities and will clothe 1,800 schoolchildren. Fundraising efforts for the current (2014 -2015) program year continue. However, 2015 -2016 funding strategies and sources will largely mirror the 2014 -2015 funding strategies and sources: • Government Grants: anticipated CDBG funding from the cities of Lake Elsinore, Menifee, Murrieta, Temecula, Wildomar and the County of Riverside; • Corporate and Foundational Grants: anticipated financial assistance from many of the same family, private and corporate foundations that have made financial contributions in the past two years: The Community Foundation Serving Riverside and San Bernardino Counties, Pechanga Charitable Giving, Safeway Foundation, Southern California Gas Company, United Way of the Inland Valleys, US Bank Foundation, Weingart Foundation, Wells Fargo Foundation, and others. • Fundraising Events: for 2014 -2015, several fundraising events are slated and expected to be profitable for ALTV. Event outcomes will be assessed, event strategies will be enhanced, and the most successful events will be repeated in 2015 -2016. • Thrift Store Sales: ALTV has continues to undertake a very successful series of efforts to increase sales at its thrift store location in Temecula. Sales have increased commensurately and that income is a significant source of funding for OSB and other ALTV philanthropic programs. It is anticipated that upcoming fundraising efforts (2015 -2016) will prove to be similarly successful and will adequately fund the philanthropic programs of ALTV. Off, I/i�P Aroci ionf Argkt'SinfP I PnmiP nff TPmPTUIn \ /nHnv IAI T!1 ie :ar — ___.._u_ c..._ _� _ _. .. ...p..... •' "Y %r/ a �vneenrdttzu W dIIllUdlly TUnUlhg the Membership Operation School Bello (OSB) program. Annette Sheehy Vice President ALTV operated a thrift shop located at 28720 Via Montezuma, Temecula, California. Philanthropic Programs Goods donated to the thrift shop are sold and the proceeds benefit the OSB A A_... n rviGl Y iii II i iVc:VJiiUI 1 program and AI T'V's nth Pr nrillanthrriniT -r, cRr�mr ' Vice President Fund Development In OSB program year 2015/2016, ALTV has committed in excess of $100,000 in thrift Dorcas Shaktman shop proceeds to this program. Vice President Finance Diane Koirth Secretary Arne Chandler Treasurer �= — Sue Sampson, Presiderd Elective Standing Assistant League of Temecula Valley Committees Electra Demos Assisteens- Liaison Amy Garrett Bylaws Cindy Jasperson Chapter House Manager Ann Reese Education Chairman Terry Blanton Public Relations Chairman Shelley Diamond Strategic Planning Chairman Kathy Laurin Thrift Shop Chairman 28720 Via Montezuma Temecula, CA 92590 -2510 Tel. (951) 694.8018 Fax (951) 694.8298 E -mail- alterrmecula @yahoo.com vvvwv. temeculavalley .assistanceleague.org Caring and Commitment in Action LEVERAGING AND FUNDING SOURCES OSB PROGRAM FUNDING CURRENT YEAR 2014 -2015) This list of funding sources is not exhaustive, but it does illustrate the sources of OSB program funding for the current (2013 -2014) year. Funding from the same (and additional) sources will be sought by ALTV for the OSB program when fundraising efforts commence for the 2014 -2015 program year in January, 2014. Fundmg SauT'ce � Amount . Stags `a ALTV Thrift Store $100,000.00 In Reserve CDBG — Riverside County $13,500.00 Awarded /Committed CDBG — Lake Elsinore $12,500.00 Awarded /Committed CDBG — Menifee $10,000.00 Awarded /Committed CDBG — Murrieta $5,111.00 Awarded /Committed CDBG — Temecula $16,321.42 Awarded /Committed CDBG - Wildomar $4,535.00 Awarded /Committed Riverside County, District 1, CID $3,500.00 Applied /Pending Riverside County, District 3, CID $5,000.00 Pending Application Riverside County, District 5, CID $3,125.00 Applied /Pending Safeway (Vons) Foundation $1,500.00 Received /Paid Mazda $2,256.00 Received /Paid Southern California Edison Company $5,000.00 Received /Paid In -N -Out Burger $10,000.00 Applied /Pending US Bank Corp. Foundation $5,000.00 Applied /Pending Sam's Club $2,500.00 Applied /Pending Kohl's Department Stores $43,325.00 In Process (discounts) Pechanga Charitable Giving $2,000.00 Received /Paid United Way of Inland Valleys $10,000.00 Awarded /Committed Disney Corp. $600.00 Awarded /Committed ALL staffing associated with the OSB program is provided by ALTV volunteers. C) Q M Y N Z a ° m y v: CD (9 0 0 zl , o - a ; IQ 01 �N V} VJ LT V} +/T if? V} 14-11, A. J v Q fi d O O w C Q a1 0 0, a 0 > M c c u 4 0 E no���v°� 0 0 .� .j L u " -0 O O ,N 1 LO v p a1 >- 66 �, Q) r6 N W c 0 o, cn °�,' v b o v _,. .Q V U i Ln O Ln Q Q O O O v Q m -o -0 40 u l7 > O cn Z o a' f- v v o 0 0 L!J Ll. O O O O C C C C C C O S u Q Q C7 U C7 c c c Z NT Q M Y N 1D ° m y M � J > O 0 0 0 0 0 o O m 0 C � LU 1U O O O O O O O O Ca `Ca C 0 a E H C C . tJ O O to O O h 0 O O1 v-7 C O O LU G O tD N V' M ,. �.. 1 Un 0 J) � O _ tp n :e Y 0 ._ a C C _- ❑ 'a+ 7 e d _C m, _. ® N m d 0 5 A _ N 0 m oj N a v C v L- b O fo a O VT 'l!? ({sT O w a w v ro d N AJ N @ y N D p Ij Ij +L a O 0 0 u C �v T n O d 0 m y 3 c ao o• o O £ E u o c ro m v co tA ® N a N 0 W C U a W _ N C M C _ U O } �^ � O d N N L b N 1�0 C w Q v y v H C ° E N Q m J u o Do '� Y Q o Q y N L _ i 0® C Ln h0 e m H V a) L O E C 0 c o v > o a e o o° a v v O .? ti< aj u O sa O ai r N C Y G .A O N 1' Oi m C Uf N �O u •C C W 4-cl i° C -0 N u 0 bb a N 4E Y (a ? W -ion �, Q v o F v v c ai p O N ai V1 m o > N o 0 0 o u o c W ~ v~ 0> o 06 bi (2, 01 N c E '2 4 Z c v ar UJ a c o C C o In Z u V v H flQ C w =v C v o a o d ° m O p c w Z Z vui a a° voi a Documentation of 2014 -2015 Funding (proof of funding committed to -date, corporate, governmental and foundational) 1) Assistance League Thrift Store Sales (correspondence of 04 September, 2013; commitment to fund) 2) CDBG Funding (RivCo, Lake Elsinore, Murrieta, Wildomar) (correspondence from Riverside County EDA) 3) CDBG Funding (Temecula) (publication of award notice, applicable page, e -mail update) 4) CDBG Funding (Menifee) (no current documentation for this item) 5) Southern California Edison (confirmation of award & check) 6) Pechanga Charitable Giving (confirmation of award & check) 7) Mazda North America (confirmation of award & check) 8) Safeway Foundation (confirmation of award, check) 9) Disney Corp. (confirmation of award, e -mail) 10) United Way of the Inland Valleys (confirmation of award letter) 11) OTHERS. (completed /submitted applications are available upon request for outstanding requests made to In -N -Out Burger, Sam's Club. US Bank, Riverside Supervisoria/ CID funding) j*M assistance league, le acids 'ally Septeri�oer 4 20 i 3 81 st Chapter of National Assistance Leagued Govemiing Board 2013-2014 Dorcas SkaktmaJn... Lei ccictannr -� I lrll _r` n Temecuto alle�l i i' i `�r"� �n — mm.ited t� aiu�,ua. �t t vJl tvvuiu l Valley IV," `f]L l Y tJ'V1J11111LL4�.1 LV President annually funding its Operation School Bel' (OSB) program Ginny Wetzel Vice President MembershlP Debbie Valenzuela O'ce Presir-lent Philanthropic Programs Terry Blanton Vice President Resource Development Kathy Laurin Treasurer Ann Reese Secretary Elective Standing Committees Leticia Plummer Assisteens , Liaison Electra Demos Bylaws Amy Garrett Chapter House Manager Diana Elizondo Education Charlene Lent Public Relations Sue Sampson Strategic Planning 28720 Via Montezuma Temecula, CA 92590 -2510 Tel. (951) 694.8018 Fax (951) 694.8298 E -mail: altemecula @yahoo.com ALTV operates a thrift shop located at 28720 Via Montezuma, 1'emecula, California. Goods donated to the thrift shop are sold and the proceeds benefit the OSB program and ALTV's other philanthropic programs. In OSB program year 2014 -2015, ALfI`V has committed $90,000 in thrift shop proceeds to the program. Additionally, AL"IN volunteers will provide approximately 1,800 volunteer hours to OSB operations during the 2014-2015 program year. Valuing each hour of effort at $5.00 per hour provides approximately $9,000 in additional leverage funding. Dorcas Shaktman, President Assistance League of "Temecula Valley www. temeculavalley .assistanceleague.org Caring and Commitment in Action COUNTY OF RIVERSIDE EDA ECONOMIC DEVELOPMENT AGENCY File No.: 0.116 -14 May 13, 2014 Dorcas Shaktman, Executive Director Assistance League of Temecula Valley 28720 Via Montezuma Temecula, CA 92590 RE: 2014 - 2015 CDBG FUNDING REQUEST - APPROVED: Countywide Activity Operation School Bell, $35,646 Dear Sponsor: We are pleased to notify you that the Riverside County Board of Supervisors has approved your request for CDBG funding for the activity listed below: Operation School Bell 1st District $5,000 Lake Elsinore $12,500 3rd District $7,500 Murrieta $5,111 5th District $1,000 Wildomar $4,535 Low Mod Limited Clientele Income Certification This project has been included in the County's 2014 - 2015 One Year Action Plan. The One Year Action Plan has been submitted to the U.S. Department of Housing and Urban Development (HUD) for review; the anticipated effective date of our 2014 - 2015 One Year Action Plan approval will be July 1, 2014. We are in the process of preparing your Sponsor's Agreement for the use of the CDBG funds. Once you receive your Sponsor's Agreement, you will have forty -five (45) days to have it properly executed and returned to EDA. Please note: the County will not approve your Sponsor's Agreement until an authorized representative of your organization has successfully completed the online CDBG SubrecipientTraining, Administration Housing Economic Development Parking A +, iation Housing Authority Ede✓ ✓ard -Dean Nv Weum Project Monagemeni Business Intelligence. Information Technology Environmental Planning Purchasing Group Cultural Services Mainienance Fair & National pale Festival Real Property Communily Services Marketing Pore;gr) Trade Redevelopment Agency Custodial Groffiti Abatement Workforce Development SK1'c Color.doc CDBG Funding Request Approval Letter May 13, 201.4 Page 2 At this time, we are undertaking the required environmental review and administrative actions pertaining to your activity. Our staff may be contacting you to discuss approved project budgets, project schedule, performance and outcome measures, national objective reporting, and other necessary items. To expedite all future correspondence and inquiries, please refer to the CDBG File number located in Llfe i�ii�ilAr r anfi r�rrnr nt i-�' i rr�r �+�v• +�.... a wa va utlJ lel. l.Cl. if you have any questions regarding the program process or need additional information, please feel free to contact Jackie Melton at (951) 955 -9743. Sincerely, VOA- 4 John Thurman EDA Development Manager — CDBG /ESG Programs SIi:JT:ew s. 2014-2015 CITY OF TEMECULA Primary Objective Category. Outcome Category: Expected Accomplishment: Performance Indicator: Type of Recipient: Funding Source: Decent Housing (DH) Availability /Accessibility (1) 330 Persons Number of Persons Served Non- Profit Subrecipient CDBG $15,515 4. Project: Operation School Bell Priority Need., Public Services - High Sponsor: Assistance League of Temecula Valley Address: 28720 Via Montezuma, Temecula, CA 92590 Project Description: The program provides clothes and school supplies to children from low income families. CDBG funds will provide clothing for children. Location: 28720 Via Montezuma, Temecula, CA 92590 Census Tract: 432.15 HUD Matrix Code: 05D, Youth Services Thispage� is from National Objective: LMC - Low /Mod Benefit Primary Objective Category: Suitable Living Environment (SL) City of Temecula Outcome Category., Affordability (2) 11n'Ua) ti h Pla ,Expected Accomplishment: 200 Students Performance Indicator: Number of Persons Served 2014 15. Type of Recipient: Non - Profit Subrecipient d, a 16,3 Funding Source: CDBG $15,515 — --- -_ — �� per e =mail, (next p 5. Project: Domestic Violence Services Program Priority Need. Public Services - High Sponsor: Safe Alternatives for Everyone (S.A.F.E.) Address. 28910 Pujol Street, Temecula, CA 92590 Project Description: The program provides a provision of services to at -risk youth and families to avoid violence and abuse. CDBG funds will be used for staff salaries and benefits. Location: 28910 Pujol Street, Temecula, CA 92590 Census Tract: 432.15 HUD Matrix Code: 05G, Battered and Abused Spouses National Objective: LMC - Low /Mod Benefit Primary Objective Category: Suitable Living Environment (SL) Outcome Category: Availability /Accessibility (1) Expected Accomplishment: 200 Persons Performance Indicator: Number of Persons Served Type of Recipient. Non - Profit Subrecipient Funding Source: CDBG $15,515 18 t,� From: Dana Weaver [ Dana.Weaver @cityoftemecula.org] Sent: Monday, June 30, 2014 10:58 AM To: 'AL T V Grants' Subject: RE: Request for clarification ... Good Morning Dan, Yes, the number increased from $15,515 to $16,321. 1 verbally presented the increase to the City Council on April 22ndwhich why the reports do not match. City staff received the official award letter __ernm Lit irl r.- Arai A_. - 0, _. n1.-.i 7.._r. _.. r.J .. +' 0C� A n-7 F, 4:-, 7---i \ /,.- nnn A �r TL.:., _ mnn IIVIiI I IV4l VII nN111 '-P, 4V 1"t, JEatin lg, an award VI yJ"t`t,VJ V IVI 1 I�l.at i Cai GV I"-I'° IJ. I IIIJ 19 a P�O,o /a7 increase over the estimated amount used to present award recommendations to the Finance !',...... ....:11 ... TL....._..., .._.. . - -�... _.1 ...1:�.- ..._�1_. _tl__�1- 1L._:._- .._ - -_ _.._._i.. l__t_..__._ ��_ �• •�. C,om nuee. I Ile Iecommenda ion way to allocate ule Increase evenly b- et the activities in proportion to original allocation amount — resulting in a $806 increase. It is typical with the CDBG program that awards change due to federal govemment delays and funding adjustments. I will send an award letter with the exact amount once the City enters into the annual si.enL eureen_le_1 with ntu ru ®1vul:caIIv d_uuna _I aua ust each I I hope this clarifies the discrepancy for you and please call me should you have further questions. Regards, Dana Weaver Associate Planner City of Temecula (951) 693 -3928 dana .weaverCa)cityoftemecula,org 1 .j SOUHIERN CALIFORNIA I An EDISON IN7ERN 1770:\'.41," Compsmt May 20, 2014 Mr. Dan Somerston Assistance League - Temecula Valley 28720 Via Montezuma Temecula, CA 92590 Dear Mr. Somerston: Tammy Tumbling Director I'MIMI hropy I Cnmrounity Investment On behalf of Edison International, we are pleased to announce your organization has been selected to receive a grant in the amount of $5,000.00 for your Operation School Bell 2014 -2015. In an effort to remain a key partner to our nonprofit organizations, we are committed to investing in programs such as yours which aim to make the strongest impact, especially during economically challenged times. Enclosed is a charitable contributions receipt which must be completed and returned to us as soon as possible. Also, enclosed is information about Southern California Edison's (SCE) income - qualified programs and services to assist customers who may be experiencing financial hardships. Please share all relevant information with your program recipients. Please note, a year -end report must be officially submitted online once the funding has been utilized to inform us of your program achievements and measureable outcomes. The report should include a list of (organizations or individuals that were helped) and any other special (programs /constituents) that benefited from our overall contribution to your organization. I look forward to hearing about the accomplishments of your program during the year. Sincerely, d Tammy Tumbling Philanthropy & Community Investment Director Southern California Edison Enclosures cc: Jeremy Goldman, Local Public Affairs 22;; \Valnut Gauvc Avc. 1Zuscmead, CA 9 1770 Edison Intornafiona! Accounts Payable OUR NUMBER YOUR NUMBER 1901194509 DD8738011 OPERATION SCHOOL BELL 2014-2015 Page P.O. Box 700, Rosemead, CA 91770 innnn170PQ DATE AMOUNT ADJUST/DISCOUNT NET AMOUNT 05/09/2014 5,000.00 . 0.00 TOTAL AMOUNT L THIS I5 WATERMARKED RAPER t]O NOT ACCEPT LIT NOTING WATERMARK .. ....... ......... ... - HOLD TO LIGHT TO VERIFY -WA-T-ERM—AR-K-) *�ED I SO 'N7 W0N INTERNATIONAL CITY NATIONAL BANK 0/6. SQ.6th4h CallfqrnldEdisor . 1:000017089 INTERN ATION Box 0 7 917�,o �Icvounzs Payable 16- 9!50511220 ' PIRA. WN ON: May 12, 2034 C -i'Y NATIONAL BANK $5,000.00 LOS ANGELES FIVE THOUSAND" -A� :*. DounRS PAY TO THE /ORDER OF ALTO 141 28720 V:IA.MON.TEZUMA TEMECULA CA 92590 'ni III, 10000 L Y08 911® 11. 1 2 20 1GOGD: V PECHANGA RESORT • CASINO }4V - - -- May 15, 2014 Assistance League of Temecula Valley Dorcas Shaktman 28720 Via Montezuma Temecula, CA 92590 -2510 Dear Dorcas, Thank you for your recent request to Pechanga Resort & Casino for support of the Operation School Bell (OSB) 2014- 2015. Pechanga is proud to support and contribute to worthwhile causes and charities throughout the region that help us achieve our community giving goals and objectives. We are pleased to inform you that your request for request for monetary support has been approved in the amount of $2,000.00, on a one -time basis, and does not imply or obligate future funding from Pechanga. Please note that all requests, whether new or recurring, are reviewed and measured against our current goals and budget. Please find our award for support enclosed herein. Please contact Heather Holmes at hholmes @ pechanga- pdc.com with any particulars regarding our sponsorship benefits. As stated in the application, based on the value of your grant, we may request via email that you complete an impact report on the success of your upcoming project. We wish you the best of luck for a successful program. Sincerely, Pechanga Community Giving 45000 Pechanga Parkway, Temecula, CA 92592 • Mailing address: RO. Box 9041, Temecula, CA 92589 -9041 • www.pechanga.com 243178 To :. AMOUNt DISCM b1] ?/2014 UONAlION 201 OPERATION SCHOOL. BELA 201 2,000.00 .00 2,000.00 MAZDA NORTH AMERICAN OPERATIONS PO BOX 54130 IRVINE, CA 92619 -4130 PAY EXACTLY TO THE ORDER OF: DATE 07 17 2014 MM DRYYYY ® 724 V AMOUNT $ * * * * * * * * * * *2 ,256.00 * *TWO THOUSAND TWO HUNDRED FIFTY SIX AND 00/100 DOLLARS" ASSISTANCE LEAGUE OF TEMECULA VALLEY 28720 VIA MONTEZUMA TEMECULA CA 92590 -2510 USD THIS CHECK EXPIRES AND IS VOID 25 DAYS FROM ISSUE DATE w n a 0 3 ■ ■ ■ _. , , v'�.lL., RUB'.`OR.BRBATHE ON THE ;PINKtLOGK* &+KEY IC-` •N5�- +COtEOR WILI�F./iD ANti RETl1RN(ON.AfJYAUTFIBN dC�: -HECK A;IF CO�LQRtDOESNt E6 DO NiDSJaC •EPT_.. t u " kEMITTANCE MAZDA NORTH AMERICAN OPERATIONS CHECK NUMi ■ 317413 ■• BOX 54130 DATE: 07/17/14 IRVINE, CA 92619-4130 CHECK AMOUNT: $2,256.00 PAYEE: ASSISTANCE LEAGUE OF TEMECULA VALLEY ADDITIONAL INFORMATION: VENDOR NO. 112280 MAZDA NORTH AMERICAN OPERATIONS PO BOX 54130 IRVINE, CA 92619 -4130 000053- 000107- 0717201a _ f �. ti ASSISTANCE LEAGUE OF TEMECULA VALLEY r• 28720 VIA MONTEZUMA TEMECULA, CA 92590 -2510 Wit v, U, 0000.33-0001ON-0717201,12/2 DATE REFERENCE DESCRIPTION AMOUNT 07/07/2014 2256. 00070 714 MAZDA DRIVE FOR GOOD COMMURNITY 2,256.00 GRANT TOTAL: 2,256.00 September 5, 2014 Dan Somerston Assistance League of Temecula Valley 28720 Via Montezuma Temecula, CA 92590 -2510 Dear Mr. Somerston: THE V®NS. FOUNDATION The Vons Foundation and our employees are extremely proud of our reputation for the generosity at the store and community level. Each year, we support many worthwhile causes. We believe it is important to give back in the communities where we operate stores. With that said, we are extremely proud to inform you that a grant has been approved for $1,500 (check #299 - 0000546) to help support your Operation School Bell Program, Thank you for allowing your sponsor, Jeff Meinardus, the Vons Foundation and its employees help your organization through this donation. Most of all, thank you for everything you do throughout the year to help in your community. Sincerely, Carlos Iliingworth Chair, Vons Foundation 618 Michillinda Ave. Arcadia, CA 91007 -6300 P.O. Box 513338 Los Angeles, CA 90051.1338 Telephone (626) 821.7000 1" 2990000 51,G I'D s ®06 3 1 b 2 7881® II® REMITTANCE ADVICE Vons Foundation VENDOR NUMBER CHECK NUMBER 299.0000546 618 Michillinda Avenue 517594 DATE 08/21/2014 Arc Adi A _ CA ainn7 VENDOR NAME AMOUNT NT - _.. _ -__. _._. - C zT °.0 i5, LCl]U v, IGICLJ Lr YHC CC yvUt ut VY0 INVOICE NUMBER I INV DATE PO NUMBER INV AMOUNT DISCOUNT NET AMOUNT 29- CUS- 081114 -002 08/11/2014 1,500.00 0.00 1,500.00 CAROL EGENIAS PAGE '10TAL 1,500.00 0.00 1,500.00 RUNNING TOTAL 1,500.00 0.00 1,500.00 U1 ALTV Grants From: cgadmin @cybergrants.com Sent: Wednesday, September 03, 2014 4:38 PM To: altvgrants @gmail.com Subject: Request Approved Follow Up Flag: Follow up Flag Status: Flagged Your request for Disney theme park tickets for charitable fundraising purposes has been approved. We are pleased to honor your request with four complimentary Disneyland Resort One (1) Day Park Hopper Tickets. This donation is valued at $600.00. The tickets are valid during normal operating hours and provide admission to a magical experience at both Disneyland Park and Disney California Adventure Park for one day. Complimentary tickets have no cash value and cannot be upgraded. The tickets will be mailed to the organization approximately 30 days prior to the date of the fundraising event at the address you provided below: ASSISTANCE LEAGUE OF TEMECULA VALLEY Dorcas Shaktman 28720 VIA MONTEZUMA TEMECULA, California 92590 -2510 United States If you have not received the ticket donation three weeks prior to your event, please contact DLR.Community.Relations(@disney.com and reference request number - with your question. If contacted less than three weeks prior to the event, we are unable to guarantee that your donation will arrive by the date of your event. Thank you. CG/7MAIL/48303953 LIVE UNITED July 17, 2014 ° Ms. Dorcas Shaktman President United way of the Assistance League of Temecula Valley Inland valleys 28720 Via Montezuma Temecula, CA 92590 Subject: 2014 -2015 Strategic Funding Agreement Dear Dorcas, 2014-20115 e W' r. ,aiP n1r.r1 .qPii In in nian vni_i of thr_. fnt;n!;innnilni vnui ageni,y will r,er pCi)graril I. he Stra ieo is i undino cvcie: Assistance League of Temecula Valley Education- Operation School Bell- $10,000.00 Funding recommendations are made through the volunteer community review process, are reviewed and refined by the Community Impact Committee, and approved by the Board of Directors, (The total distribution does not include campaign designations made directly to your agency), The determining factor in choosing programs for 2014 -2015 Strategic Funding were those that best fit the United Way of the Inland Valleys priority aroae Equal payments of the Strategic Funding amounts will be mailed monthly, beginning with the first payment on July 1, 2014, Subsequent payments will be released after the Strategic Funding Agreements have been signed and returned to United Way of the Inland Valleys. Enclosed are two signed copies of the Strategic Funding Agreernent by the UWIV Board Chair and President & CEO, Please review carefully the provisions of the agreement, including the timeline for submitting reports and consequences for non - compliance, Please have your Executive Director and Board Chair sign both copies of the agreement and return one signed copy to United Way of the Inland Valle s (UWIV). United Way of the inland Valleys must receive the signed agreement before August Ise. in order for the August and subsequent allocation checks to be released. Below is feedback regarding your CRT program review: The committee very much appreciated the thoroughness of the presentation and the wonderful work that is being down in the Southwest area. We look forward to partnering with you to improve the quality of life in Western Riverside County, Sincerely, Gaii Ousiey Vice President, Development & Community Impact Home Office: 6215 River Crest Dr., Suite B - Riverside, CA 92507 • Tel 951.697.4700 - Fax 951.656.8210 Southwest Office: 25109 Jefferson Ave., Suite 225 -A - Murrieta, CA 92562 - Tel 951.233,4315 www.uwiv.org Cray oi� LAKL-, ELSINORE, CALIFORNIA COMMUNi't'y DEVELOPMEN'.r DfPA.FCFMF;NT PLANN IN(; Divism 2015-2016 COMMUNITY DEVELOPMENT BLOCK GRANT ELI �59 • A Contact Maryann Edwards 961-699-1526 A 111 Maryanne@bgcswc.org r,�k, ZiDCode: L�heEbinure rA Cl2r,4U Mailing Address: Zip Code: pO Box 88234OTmpauu|a.CAB258B Telephone Number: Phone: (g51)24S~449g 951) �45'442O ^ Fax: ' ' Web Address: Executive Director: Maryann Edwards Executive Director Telephone Number: xt.2�1 ` Executive Director E-rnaU, Program Manager: Sam Handley, Dir. ofOperations Program Manager Tm|ophoneNUnlbe[: 951-699-1526xt.105 Program Manager E-mei/: Address (If different from ahV `: Gr@ntVVhhar: Maryann Edwards Te|ephoneNunmber 951-899-1526 xt.111 E-mail: K8a'ya»ne@bQcovuc.ur0 W. /2X/xiso/p/icab/e0 I/V it�)wuelraoxuo-pr@fitor-.(gunLotiox) Date Organization founded: 1991 Date Organization incorporated as a non-profit organization: (Non-profits only) 1091 Federal Tax Identification Number. 33-0475750 DUNS Number: 009013773 Organization Web Address: Does your Organization expend $50O'000or more o year in federal funds? Number of paid staff: 69 Number of volunteers: 75 Non Profit Faith Based Organization* ricase ust your organization Alicia Albin Steve Arnante I Tonv Berardino I Darlene Wetton Michael Scorna Jeff Kurtz Bill Cary Kimberly Freize Uhler Bob Bryant Myrna Crowther Bobbi Ballwey Mark Stringer_ Alan Winkelstein Suzanne Paulson Randy Sonderhouse Jeremy Goldman Steve Vitarnanti Al Rubio 6. U& A ttach m en tv Current BOYS &GIR .S CUMS 2014 Board of Directors OF SOUTHWEST COUNTY Steve Amante, Chairman Office: (951) 676 -8800 Amante & Associates Fax: (951) 676 -8887 27450 Ynez Rd., Ste.318 Home: (951) 694 -6151 Temecula, CA 92591 Cell: (951) 235 -0560 E -Mail: steve(a7aman tea nd associates. com 2 Tony Berardino, 1st Vice Chairman Office: (951) 694 -6105 Cornerstone E & S Insurance Services Fax: (866) 972 -2290 31915 Rancho California Rd #200 -383 Home: (951) 699 -3059 Temecula, CA 92591 Cell: (951) 202 -6038 E -Mail: "Ton B cornerstonees.com 3 Jeff Kurtz, 2nd Vice Chairman Office: (951) 296 -0979 The Promenade Mall Fax: (951) 296 -0973 40820 Winchester Rd, Ste. 2000 Home: (951) 413 -1772 Temecula, CA 92591 Cell: (951) 294 -8395 E -Mail: Jeff Kurtz Gr,forestcity.net 4 Alan Winkelstein, OD, 3rd Vice Chairman Office: (951) 676 -9465 Temecula Valley Optometry Fax: (951) 694 -5716 30520 Rancho California Road, Ste. A106 Home: Temecula, CA 92591 Cell: (951) 265 -1044 E -Mail: drwink drwink.com 5 Alicia Albin, Secretary Office: (951) 696 -4779 Body Works Collision Center Fax: (951) 696 -4288 26871 Hobie Circle C1 + C2 Home: Murrieta, CA 92562 Cell: (951) 837 -3338 E -Mail: bodyworks4u@_yerizon.net 6 Bill Cary, Treasurer Office: (951) 296 -1005 Venturelli & Cary Co. Fax: (951) 296 -0140 27349 Jefferson Ave, Ste. 101 Home: Temecula, CA 92590 Cell: E -Mail: bear vcitax.com 7 Bobbi Ballwey Office: (951) 894 -3325 Pacific Western Bank Fax: 41381 Kalmia St. Home: (951) 694 -6151 Murrieta, CA 92562 Cell: E -Mail: bballwe acificwesternbank.com 8 Bob Bryant Office: (951) 699 -2002 Bryant & Associates Insurance Services Fax: (951) 587 -6531 43521 Ridge Park Dr., Ste. 102 Home: (951) 244 -1933 Temecula, CA 92590 Cell: (951) 775 -1799 E -Mail: bloryantinsurance@gmail.com 9 Myrna Crowthee- Prime Lending 41540 Winchester Rd, Ste. A Temecula, CA 92590 10 Kimberly Freize Uhler Clear Blue Promotions 2136 Mil Sorpresas Dr. Fallbrook, CA 92028 11 Jeremy Goldman Southern California EdiSon 24487 Prielipp Dr Wildomar, CA 92595 12 Suzanne Paulson Eye Eco, Inc. 28544 Old Town Front Street, Ste. 303 Temecula, CA 92590 Office: (951) 294 -5294 Fax: (866) 908 -6792 Nome: Cell: (951) 775 -4884 E -Mail: mcrowtherrp rimelendin .com Office: (951) 452 -3856 Fax: (760) 728-3613 Nome: 14 Randy Sonderhouse Cell: (951) 294 -4425 E- Mall: kimborly(z clearbluepromotions.com Office: (951) 249 -8466 FaxI: Temecula, CA 92592 Nome: (847) 456 -8793 Cell: (626) 862 -5201 E -Mail: f( regiv. oldmanfq)r cc;.cc?I?� Office: (888) 730 -7999 Fax: (951) 695 -3393 Nome: (951) 677 -8898 Cell: (951) 704 -2213 E -Mail: suzanne(deyeeco.com 13 Michael Scoma Office: (952) 979 -7148 United Healthcare Fax.: 9700 Health Care Lane_ Home: (951) 506 -7643 Minnetonka, MN 55343 Cell: (951) 377 -9747 E -Mail: michael.scom uhc,com 14 Randy Sonderhouse Office: (951) 506 -7613 Walmart Fax: 32225 Temecula Parkway Dome: (951) 677 -8026 Temecula, CA 92592 Cell: (847) 456 -8793 E -Mail: rtsonde,s02708.us wal- mart,com - r._._ -_._.. - ..m,._�. - _.......__..._W. 2 15 Mark Stringer Office: (951) 816 -3781 Wells Fargo Bank Fax: (866) 708 -9619 25240 Hancock Avenue, Ste, 420 Home: (951) 526 -2104 Murrieta, CA 92562 Cell: (310) 804 -5757 E -Mail: mark,stringen5wellsfarc�o.com 16 Steve Vitamanti Office: (951) 378 -7657 Aruba Networks, Inc. Fax: 38720 Via Vista Grande Home: (951) 677 -0129 Murrieta, Ca 92562 Cell: (951) 378 -7657 E -Mail: svitarnanti@ ,swc.orc 17 Darlene Welton Office: 331 -2216 Temecula Valley Hospital, CEO Fax: 331 -2211 31700 Temecula Pkwy Home: Temecula, CA 92592 Cell: 619 - 889 -0541 E -Mail: doirlene.wetton({�).uhsinc.corii 3 16'71,90,<) ARTICLES Or INCORPORATION LD 0 S L o" -"= 7 I The name Of this corporation is BOYS & GIRLS CLUB- or T7FiEr"T',TL T T A. This corporation is & non and ' Profit Public bLnefit cOrporatioq Is not organized for the private gaJI, a-y Person, it is Orgaaized under the Nonprofit Pulilic Benefit Corp,,,ti,, Law for charitable purposes. Yl Thi- specific Purpose of this corporation is to organize and provide for a boys and girls club needed to allow the youth and young adults jr, the Temecula Commurlity to succeed and to have an alternative for Young adults is the Temecula area, within the meaning Of Section 501 (c) future United (3) Provision of any Stat=es Internal Revenue lair 110CWithstalding any other provision of these Articles, shall not, this corporatio n except to an insubstantial degree, engage i activities or Exercise any Powers that are not in n anv furtlieLanQe 01 the purpose of.thi, corporation shall not carry on ally othe=r Oa, and the activities 'permitted lior- to be carried on, (a) by a corporation exempt from the Federal 'Income tax under 501 (c) (3) of the Internal Revenue code Of 1954 or the corresponding Provisions of any future United state Revenue law, or (b) by a corporation, contributions to which are deductible under Section 170 (0) (2) of the Internal ReVep Ue 1954 or the carrespon di Code of ng provision 0- any future United States internal revenue law. The name and address in California: of this corporation's initj agent for service of process is; -al Leigh Engdahl 41859 Corte selva Temecula, ca. 92390 TV A No substantial Part of the activities of this corporation shall consist of carrying On Propaganda, or otherwise attempting to influence legislation, and this corporation shall not Participate in or inrerveae in (including publishing Or distributing statements) any political campaign on behalf of any candidate for public office, 10 D. The property of this corporation is irrevocably dedicated to charitable purposes, as set forth in Artitile Two alcove. No part of the net earnings of this corporationn shall inure to the benefit of its directors, trustees, officers, Private shareholders or members, or too any individual. C. On the winding up and dissolution of this corporation, after paying or adequately providing for the debts and obligation of the corporation, the remaining assets of this corporation shall be distributed to an organi,zat.i,on 0r9an-iZ -_ --d operated exclusively for charitable purposes and that is tax exempt under Section 501 (c) (3) of the Internal Revenue Code of 1954. D. This corporatwon in organized and operated exclusively -for Charitable and educational purposes within the meaning of Section 502 (c)(3) of the Internal Revenue Code. ST Notwithstanding any other provision of these Articles, the corporation shall not carry on any other activities not. permitted to be carried on (1) by a corporation exempt from federal income tax under section 501 (c)(3) of the internal Revenue Code or (2) by a corporation contributions to which are deductible under Section 170 (c)(2) of the Internal Revenue Code. V The names and addresses of the persons appointed to act as the initial directors of this corporation are: Michael W. Donaldson 31240 Calle l✓elicidad Temecula, Ca. 92390 Ronald Parks 30514 Colxna Verde Temecula, Ca. 92390 Timmy Daniels 28260 Via Princessa R Temecula, Ca. 92390 Leigh Engdahl 41859 Corte Selva Temecula, Ca. 92390 2 ....... .... I LB Date. August 25, 1990 /Michael W. Donaldson, Incorp Orator Ronald Parks. Tnn°�- Fr mf Da ic1 ar— p•Orator Sezgh', ngdahl °, Incorporator Wer the above mentioned initial directors of this hereby declare that we are the pe corpora J- on, rsons who executed the foregoing Articles of Incorporation, which execution is our act and deed c .aEl S'. Donaldson, ,incorporator and Directox 31240 Carle F'elicidad Temecula, Ca. 92390 Ronald ngr�s, IicorporaCOr and Director 30514 Colina Verde Temecula, Ca. 92390 P d Director Timmy Rani I.s, Ixtcor orarar a: 28260 Via P incessa fC Temecula, /Ca. 92390 Leigh ng+2ah1, Tnfcorpoxator and Director 41959 Corte Selve Temecula, ca, 92390 3 _. _. ... - ...._...... T __ __ _ . m BYLAWS or 80YS AND GIRLS CLUB OF T1sMECUL11 LRTZ CLla Purposes and Limitai:ians Section 1. GeII -tra1 Pur ose ajec•Lives o_ corporation shall be; (a) To foster_ and promote the physical, social, educational, vocational and character development of lroy, and girls especialiy those living in or near the Temecula valley. ( b ) To meet at all times the Requirements for i--Sembership of the Boys aad Girls Clubs of .Z meli(:a, i"IcOrpora -1 ed under federal law. Section 2. Limitations. This corporation is a non - profit public benefit corporation and is not organized for the privat,a gain of any person. It is organized under- the Non- profit Public Benefit Corporation Law for charitable purposes. The corporation is organized exclusively for such Purposes and shall satisfy the requirements of.. (a) Section 501 (c) (3) of the Internal Revenue Code of the United states; (b) Section 23702 (d) of the California Revenue and Taxation Code; and (c) Section 214 of the California Revenue and Taxation Cod =. A" i Tai PArticular, no part of W net income LB corpoyallon Shall ever "" to the benef Or assvts Of the officoy, or Priva0e pGrsoni no substantial 13 '' of any dirnct,y, 00 'the cOrPOrntion shall consist of carirying Of Ehe acEivi.j., on propaganda Otheswise a•tempting to influenae legislation, and the "Orporation shall not particiL'ate , or illter,,,, An any political (incluoinq the Publication or distributi�c;n of___: atn,m_r,.ts; Of aay candidate fur public office, - ,., The prope MY of is irrevocably dedicated to the above- stated Purposes UPOn dissolution of winding in, of tNe corporation, its assets emaining after Payment, or provi$joll,' for I. ?aymcnt' of all debts liab•""as of this Corporation, shall be distributed to a non_ protit fund foundation or corporation Which IS organi,zed operated for the specific and Primary Purpose set forth herwinabove and which has established its tax exeTnPt status under se-ctio, 501(c) (3) of the Internal Revenue Code a-nd Section 23701 (d) O= tile ReVe)'Ue and T'7X@tion Code_ if this worPOLaLion holds, an y assets in trust, such assets shall be disposed of in such manner as may be directed by decree of the Svperor Court of the coup in Which the corporation has it 1)z'aciPal Office, upon petitio,', therefor . by the Attorney Gerer.j or by a Person concerned in the liquidation, in a PrQaeeding to which the ,Attorney General is party. 2 1��MxcLe zx f Of — ices sectio„ I Priac.ipal office. Th f Principal of x of the cori.)orat:i_on is hereby located in the CitY of iemeaLl"r County o Riverside, State of California. The exact location is to h_ determined by the Hoard of Directors. Section 2. Other Q fffices. The ccrporati.on may Dave s.rch other offices, either within or wiL'hout the State of C11izOrn?e, afa the Boars! of Directors may detertni.ne or as the affairs of the cor1iorati.011 may require from time to time. LR ICT III 1•iembcrsh-i_n There shall be no voting "members" of he corporation and a),). voting and other rights ordinarily vested in a corporate membershi"", shall be vested in the board of Directors n accordance wi;.il thr California Non- profit Public Benefit Corpor tion Law. Non- voting youth and other club memberships may be created, granting privileges and subject to terms and conditi ns as specified by the Board of Directors. AI'—TICLC IV Board of D_i_rectors Section 1. Powers. Subject to limitations imposed by law of the Articles of Incorporation, the affa rs of the corporation sha'Ll be managed, and all corporate powers of t)ie corporation 1) e exercised, by the Board of Directors (h reillafter referred to as "i-he 'Board.' } Such powers shall incl de, but shah not i-)e 3 Powers to e , E, i S h. gelleral control of all o 1 S I-lie o f f ice 1's an e and to apj)Love ct.1.� fin,:Inc,al Lrajjszctiojjs C1._ � Boa 1: d may el, yu the Y d the activ _itiL3 of the co-I-Inoration to any Pers•il 01" Pers0l's, management compact y' or commit e e ho1aeveT Co,,,I,0C' sed, Provided thaL the activities and a . ftairs Of tje corporation be managed and all corporate PoWers, shall be exercised under L�he Boacd C'eCtian 2, The FlUti-iorized number d"rectOrs at any tim(� shall be all odd not less than YIJ-,e -1111d not more than twenty -five (25) The exact number of couthorized dti- -1 1 l t wj-Lnj-)a the y act Of the Board. limits specified, by Section 3. I M �It a- tI 0 0 11 ITO director may receive compensation for services as a director. 1 NO more than forty --nine percent (49%) of the person,_ Gering Board may be JntP--q-"'I JJ , I-D 1s tin "interested per,ol- (a) Compensated, ]:)y the corporation for services reI,dej:ed to the Corporation wlitj-jjn the preceding twelve (12) months; or ( 1) ) Related to Such a Compensated pexsoTt as bot'nei:,, sister, ancestor' descendant, spouse, brother-ja-law, sister-in-law, father -'11 -law, Son-in-law or daughter- Section 4. Ter L f Offices_, 0 — —Directors SlIall be elected ;the 130-FIrd at duly held annual Of the Board at which "juorulii js present, The term of, ofTjce for well sucll di.�ector 2;hEI1] be two (2) years, conImenci),g at the close of 1;n elecLZOn. one -half (1/2) o:[ the authorized number of director, -. or as near there Lo as numerically I)ossible, shall be elected each year. The candidate for each position receiving the highest: number of votes is elected. Vacancies in the 2oard, whether arising by Fray of death or incapacity, resignation, or removal of an existing director, or Ly failure to elect the full autYiorized number of directors, or by arl increase i the authorized number of directory, or for any other cause, may be filled by election by the Board at a duly held melting at which either a quorum or a majority of the directors L'hen in office is 1prescnt. Each director so elected shall hold office until the �nd o his or her 'term and until his or leer successor is elected, or ul ti 1 he or .:,he resigns or is removed frOM the Board. A director may succeed hiriiself or herself in office for a maximum of -Fo years. Section a,. Removal. Except as otherwise provided by lac,, a director may be removed from office, with or without cause, only by resolution of the .Board approved by a majority of the number of directors tlien in office, at a duly held special meeting at which a quorum is present. Section G. Resiccnation- Any director may resign at any ti.:,e by diving written notice to the Presi,dernt or First Vice President and, it the resigning directoz: is the only director, `.o tl:e Attorney General. Any such resignation shall take effect on the date of receipt of such notice or at any permissible later time 5 specified therojoo unless LE3 'th"i"e spantia the"ein acceptan • ce of Such '�Osignation shall not he uecossazy effoctive, . Section 7, BO AU! a r-may1jDas 0 Regular meetings of the Board shall be held, "thOut the necessity of notice, on the fizst Thursday .of each month, at 12;00 p.m.r or at such other time as the President ma. }' set by giving nOtive thereof, The "&,rIrlual meati.., be svch regUlsn meeting for the Month Of September. sect5on 8. 0" - I - noiy 4 a!_Ji Q Q t i AgILM Special meetings Of the Board_ for any purpose on purposes, may be CalTed &L time by the President, the First Vice-President, or any three (3j dircctors, Section 9- place of Hoet"nsn Heet"Ys o the Board may be held alt any Place designated from -kimr, to time by act: _)f Board. in the absence of such desiqllal-ion' the Me at the Pr"C'pal office Of the corporation. eLing5 shall be held section 10. '(YOLic Notice 014 the time aud, Plzic-,e Of each meeting Of the Board for which notice is or must be given 5hall be given to each director by One of the followin'J methods: - (a) BY Personal delivery, of written notice; (b) By first-class mail, postage paid; (c) By tclePhOne communication, either directly to the director or to a Pe"On WHO Would reasonably . be expected to cOmmullicate such notice promptly tO the director; 01- (d) By telegram, Charyes prepaid, G 1.B All such notices shall be sent to the director's address or ;;vin at the director's telephone number as showy, 011 the reco -c?s Of the corporati.on, NOt.icas sent by first- class marl shall be deposited intn a United States mail box at least tour (0.) days be-tore ,17e time set for the meeting, 170tices giver by .personal delivery, telephone or telegraph shall be delivered at least forty- •eigr,t r�nj hours before the 'tune set for the meeting, The notice need not state the purpotie of the meeting. Section 11- Me.f1 tings by Teleip)1.o11e. Directors may pal ti.cii >at.e in and thereby "attend" any meeting of the Board through the use of conference teleplicnc or similar communicaLions equipment, so long as all directors participating in suclr meeting can hear one an 0thC- r Section 12. 2LO rum,_ The smaller who number which is not less than one -half (1/2) of Ghe number or direc:orze shall constitute a quorum of the Board. Section L3. Acts of the Board, Except as otherwise stated in the Articles of Incorporation, these Bylaws, or ttre latia, r.he following are the only valid exercises of the corporate authority vested in the Board: (a) (Basic: Rule) Every act, resolution, or decision approvad by a majority of time diz7ectors present at a duly held meeting of the Board at which a quorum is present; and (b) (Na-jgrity of Quorum Rule) Every act, resollatiori, or d'w'Qi,sion appxoved by at .least a majority of a quorui;t at a duly held meeting at which a gl3orum is initially present, but as to tJhwr; 7 tile withdrawal of directors therefrom eUtic eg the Tl�l LEL' LB Ile j_0t9 2. quorum. Section 14, Action Without — - -- — — Any action required ertn.ttted to h, Laken by the Board may be ta,een without a meet'in if all directors individually or collectivel Y consent in writing to such action and such written consent Or consents ale filed with the minutes Of the proceedings of I -lie Board, Such act�Lc.n have the same force and effect as the unanimous vote of such divect,Or at a duly Held neeeL.ing. �O111m1tteE,, Section K J PCutr Ve �..`OT0.1t7jtte At the disc3_e t? on of the Board, there may be an Executive Committee of t_ha Board which shall, subject to review by the Board, exercise all of the powors of the Maid, except as hereafter stated. Each director on tho corporation who is the President, First Vice president, Second ';icy PresideRt,r Secretary, Treasurer caC)d the Tmmeclia.t`e Past, president shall be a member of the Executive Committee, one half (1/2) of the members of the committee shall constitute a quorum. OtherwjsQ, meetings Of the Executive Committee shall be held in accordance with rules stated in Section 8 through 16, inclusive of Article j7;_ The Executive Committee of the Board shall not have authority With re8pec•t. to any of tine following matters: (a) The election or removal of a director or execuove committee )"ember or the filling of vacancies on the BOF.rd; a ( b ) The tixing of compensation oz a director as m1.1)cQ�e of Lhe Corporation; ( c) ThF amendment or repeal of ally resolution of the Soars ;lltich ]�y iii e�l)i:ess> terms is not sn amelzdal�l or Lepeal.ahle; (il) the e;,penditur'e of corporate funds to supp ^_r,, a nomil�e2 for director after there ale more people nominat.Ed for director than (-_'alz be elected; ( e) the amendment of the ArLic:le of Incorporat_ ion; ( f) The ap,prova1 of a Sale or contrast of saI , r_,;. substanti ally all the assets of the corporatiolt not .ip. the regular cour_,e of business; (c1) She election of the corporation voluntarily Co dizsolve. Section 2. ndditianal committees, The Foard, Executive Boa?:d, Or any officer may establish other committees for any specified purpose within the authority of the party establishing t)ae committee and may appoint as members thereof sucli persor-..s as G:re deemed appropriate. All such committees shall .report tl±.:ir actions and recommendations to the party establishing the committee. Such other committees may not e:cercise the ,tlthorit„ of the hoard. ARTICLE VT Officers of the Corporation Section 1. Officers. The corporation shall )lave a President, First Vice President, Second Vice President, Secretary and a Chief k'inallczal Officez (1,he "Treasurer "). Each of such officers shall lie a director, shall, be appointed by the Board, and r.;hall perLoral 9 u L i e s '.; 1) e c i j- 1 ,0 111 t 1) —�'L -- 0 f fiCL al,)I)Oifited by Lhf�-' POard, sliall bp 0 j.' Oted a-L tl;e annum. of 1j)e Fjol 27 cl f- .0Wj-ng tile election of Such zt jjjeN'Ging is not held Or if tine Offic'-'11 are not at Such a Inc-0 ti n(" j tIC li ePPO"l-mellt may take Place at a su),seque nt special ffit'F-Itirlg Of Lhe Board called fOX7 tjjt'-t Purpose. Officer shall serve until the next arinual mean i p, Lileiz successors are aj)pointed, or Up they reSi(j n or disclu,Alified frOM serving as ctfjcers. Section -ion Resi and V@ c --n s bo thr, •ame as ArLicle jVt sections five (5} onrl St.jj)jc-ct to t)le control of the Board, the President 5>1jajl jjatje cjener,,j SuPcrvision, direction anJ. of th(� affaixs (-.)f- the corporarion> The President sl,, res dc at :113 rr�cntings of the D.)"'amative committee of the Board and i lneetil)gs Of the Board- The President shall haven and duties as dray be dj.rec!tncI IDY the Board_ Section 5. Vice Presidents Tile rirst Vice President -,,nd the Second Vice President S.hPL11 assist the President in t1le 1:,erfor.ftp- - i c 0 of the p'resident's duties. In the absence of the First Vice President (alld in tI) a absence of the First Vice President, the Second Vice Presideltt) shall perform all o t h functions of the President, and when so acting shall Ijave all the Powers of and ba subject to all restrictions upon the P;._ it_ Uch !:;—h�-r powers al'" such athcr 10 . .1- -1.- -1--.1 ...- __..._._ -.._ .- - - --------- - -- may be prescri!Dled by the Board- LB Section 6. Secrpt The �11 L EI �': "L__ Secretary_ Shall attend all meetings of the Board, JkcC-P or cause to I)e kept the )3ooks a,-,(I rCc,)r()S Of the CO3:DOrZIti0D, and shall give, Or ccju5e to Le rj-iJF.n, notice to directors 0f all meetings tl.,.e Board. The sccretary Shall have such other POWers and Perform Such other dut-ics as nav be directed by the Board. Section 7 , Treasurer. The Treasurer -.5h all receivC alld. all funds of the corporation and deposit them in the batik c.r banks designated by th.e Board and shall disburse the funds of th� corporation only as authorized by the President or the Board and o!31y upon checks of the corporation signed by any two officers, or such other nerson as the Doard may specify by z- esolu-Llon. ,, 1: e Troasurei: shall keel) and maintain current books alld records of account of the corporation, and shall render to the President and Co tlic BoFird, Upon request, an account of al) transactions by the Treasurer and of the financial condition of the corporation. The Treasurer shall have such other powers and perform s-,icil otj-,�y duties as may be prescribed by the Bylaws and by act of the Board. ARTICLE VII Responsibilities of management Section I. General Standard of Conduct for nirectors. r,ycm_pt•as otherwise provided by law: (a) A director shall perform the duties of a director, f of the Board upon 11C.1%,dilig duties as a member o any committee Bo, wj)j.c):, the director may serve, in good faith, in a riannor such V, k V director believes to i)c il-J _t_he j)est interests and with sucb carer including reasonable inQuize, as an Prudent person in a like position use .under Similar circumstances- (b) " Performing the duties Of a director, a director; shal! be cnritled to rely an information coinions, reports or statements, Including financial statements and other financial data, in each case "Pared o.*_ Presented by; (') one Or More Officers Or employees of the WhOm the director believes to )e and competent In 1"I e, matters Pfesentsd; (2) Counsel, in I dependent accountants Or other person, ;7 to matters which the director believes to be within such person,,, professional " expert comPeten(_,e- Section 2. Self Detal:jnq �Ilq A self -dealing txansaction means a trausactiOn to which the corporction is a part_ y and in which one or more Of its directors has a material finanvia intere6t. Such self-deallAg transactions are not permitted, Unl ess, the treArlsaction is for the benefit of the corporation and is fair and reasonable tO the corporation. Executing the transaction must be by majority vote Of the Board, ill good taithr without the vote of the interested director and with full knowledge Of the material facts concerning the transaction and the djrector,s jnteo:e5t in the transaction i2 L10n 3- C -)-'nj eiisation _ -t of fzcers and Uirr wcto; s. ) (a) The Doazd may, )-)y regular act of the boar. c., tix <tnd reasonable r_o:nPensaLion of a director as an employee or of Qf the corporattiOR. (b) The corporation sha).l not mace any loan of money ar praper:ty to or gu�irantee the Obligaticri of, any director or officer, unless approved by the Attorney General, provided, however, that the corporation may advance money to a director or officer o.�. the corporation or of its parent or any su1)si.diary for P. xpFnS s reasonably anticipated to be incurred in the nerformance of the duties of such officer or director, Provided that in the absence of such advance, sucjI director or officer would be entitled to be reimbursed for such expanses by the corporation, its parent., or anv subsidiary. The provisions of_ this section do not amply to e payme-Ilt of premiums ill ;whole or ir>_ part by tine corporation o_Z life insurance policy on the life of a director or officer so Iong 7^ repayment to the corporation of the emount raid by it is s.--c I c ;d by t;he proceeds of the policy aMcl its cash surrender value, Section 5. investment Responsibilities. (a) This section applies to all assets held by t1s corporation for investment. Assets which are directly related to the corporation's public or charitable programs are not subject to this section. (b) Except as provided in subsection (c) , in i:tYzsting, reinvesting, purchasing, acquiring, exchanging, sealing atId managing tl-e corporation's investmenl_s, the Board sha.il dpi th_, follv; Avoid r - �,%iS:iClP. :t 17 C1 t11e t)1,•Uact}]lC. 7ks well as the 1)1-()1)ab I e S fety of th'2 r.orl)0 rat ionS`s cap; •,4i; anc� (2) Coll11)ly Wi'i,h nrldi_tu;o,l� si.artciaxcis, ; I.iT1�JOS. °_ <1 by c xpre si t er1115 of an jI1Sr. �_ 11101 °t'L" Or agreen p XSL milt %o lv }1� Cl] the assns 'elQre Contributed Lo ti-le L'pLp(7rat7.On. {c} Pao irlvestmNnt violates L°hiv Ce ctioll sabers it: ca%iur�; ra t11e j)J "O viN'7.Uila c4uthoriz111g Such ill v e S tr' e n t inSLrtamVrlt or algreelnent pur;u -all t to ,•llJicll tllc sisieGS co37L1 :113ute0 t(D the corporati011. 330 i1lVe--tll1011 -L V].01dtFS ?. SP.ctiori or 5ecltion ] f o.t_ cle Where r li. conkr.,rins t„• })rovisions requirtng such investment contained in ar i n. >trum._,z,� or 4t,+ a °e17tBili: pursuant to C4llich 1114 ct' SC -t5 were L;OII J >]bUi :P.d i'p tl7r. Corporation. Section 6. Trldr'mnifi- ild Other Agents (aj (,7efi11it - O—Ps. j For the purpose of thz�; si?Ytwon: ateazls _a?l.y Person who is c r ,.as Gt director, officer, emj)loyee, or. otter agent oa thic> corporation or is or was serving it the reques-t-- of this corporation as director, officer, employee, or agent of ariQtlier foreign e- doIt ?e S I.i. �:- Orl�Or�t:i„C13t, Partnership, joil -1% V'entlare, i;rU S't. Or Otllnr enterpri.sF•; (2) "proceeding •' me1 ?1s any threatened, pEildinq, r completed action or proceeding, ',,Qhether civii, crimilla administ azive, or illvestl.gative; and 14 as1 >etS ht 'Id in trwrtr by reason of thL fa, : ,-t t, t stj 11 -) e V £� 0 fit' 1*1 i S, 0 f t. I L C Cl 1. p 0 EjLiC711, 15 E111 -V It 17 ('Xt),r L' S L1lCu1 i!1 CC: r: 1i1 e n o g x e s on ull(le!- oll. an ayfent { ,Jj. Lh.; t1l e d e f -3 n c' cl �cj C, L i e Al 111 i f�d j, tali(] I: e 'D s, c) I -.11) 1 119cur E e by tA :l J. III. I f all it 1118!' y 0c 6 Lis Lained a 3 u gr m o, n'l.. y, c- r, a .1 i I , t .. lz r:! v J-,'-4.L C11) %- 0 L J? Eli j c L Ci r-fti I fl WItti.•I-Ii• I..hp -, geot, ts, elkLiLl:,(I a 2% , L u J) S L 0 Ll (I 1--- 1, 3, ',' lctC:, r, 4:: 1, to I.- C? m n d V, j l: 111) f., R c J, n. v (D I I Cj WFL 1) v e ki t e 1) e, 1)0 1LAlin a part,", r) y a Y1 .Elc -tJ oil b r o u g 11 r- o i Kz L; I: p 0 1. or 1)y all o 1, r or Ill g altteLl relaterl r.;tatu , I.- Vhe ALLornev or 1jy tl-le- 1 ti urney Gellezal ca) e. (j 1"41111 the 1: W'S 0 1: f-rigaging il, 6G L.�"rJ(3clllr)y w t. 113 rAle Iffe-WIiIN of S,,^Cticln 2 c) f 1: It J. f�, AX: t by t-1 0 At-tol.,ni'v ;�ueral tor ainy breach of at (111ty as1 >etS ht 'Id in trwrtr by reason of thL fa, : ,-t t, t stj 11 -) e V £� 0 fit' 1*1 i S, 0 f t. I L C Cl 1. p 0 EjLiC711, 15 j-W9MUHUn, lines, SeTC1 e 1. 17 ts C, t 11 (? 3: amounts Wasonably incurred in "Inaction with the PrOcne0ina- Tin' (1) C laims s8ttl es disposes Of Fj-.,y brought by Or 02, behalf Or Pending E, C L i on 0:� 111io Corporation With or w-i, approval, LhOUZ LJIC �tyent sj)ajj 1:eceiv RtICUnt-S p,-jid LDUrSUCnt to the terms Of the Settlement 01 .. L OWPOsition or for &ny expenses Wurrad in defending 1gainst th, Procepding. 2) la ms and 7 tits W,rded2a�jl n�.t e n CWPO!ation shall indemnify any person who "a, . or is party or V7 Party to aly threatened, pending, Or completed action brought by or 00 behalf 01! this "r-Oratiot by Pea son of the fact that tile person is 0-r war, in age-ril- Of this cOrP0rzLti0n, for all expenses actually aDd reasonably incurred i, Onnr with the defense of that action;" r : PrOvid-P& that both O are met: j- (i) The determination 0:-, ,_ g000 th conduct required by Subsection (e), below, is made in the manner provjo,d for therein; and ( " Upon Mlicat&n, the court in which thc. action was brOught determines that, in v" Of all of tha circumstances of the came, the agent should be entitled to indemnity for the "Penses incurred. if the agent Is found to be so entitled, am court ynaji. J, termine the appropriate amount of expenses to be reim burs Al ( e ) (t�,-�termination of ent's Good fiaith Condur_t) The indemnification grantcd to an agent in subsections (c) and (d) above is conditJoned on the following: (1) Required Standard of Conduct. The ar3ent seeking reimbursement must ).)e found, in the manner provided below, to have acted in cjood faith, in a manner he believed Lo be in the best interest of this corporation, and (in the case of a criminal proceeding) without reasonable cause to believe his conduct was unlawful, and (iri tine case of an action brought by or on behalf all the corporation) ;-pith such care, including reasonable inquiry, as an OrtI. -Lij irily prktdent person in a like position would use in similar circumstoaces. The termination of any proceeding by contenders or its equivalent shall not, of itself., create a presumption that the person did not act within these required standards. (f) (Bcvanoe of Jxperzses} Expenses incurred in defending any pros -eedi ag may be advanced by this corporation before the final disposition of the proceeding on receipt oT an undertaking by or on behalf of the agent to repay the amount of the advance unless it is determined ultimately that the agent is entitled to be indemnified as authorized in this section. (g) (Limitations) No indemnification or advance shall be made under this section, except as provided in subsection (b) or (e) (2) (ii), in'any circumstance when it appears: (1) That the indemnification or advance would be 17 I`- 01-jS tstent i,) oll 0-t 11113 A tic S 1711corl 01a lt�, of '[�;p cill agreement i,1011 ()r the time of the acc:"Ual of cause ��_ action netted irl idle Proceeding in ,�hjcjl U11C WCre incurred 01: other aljjnurjtS W e "C e p C' rylla.C1 1 Prohibits Cr others -lime lim-itS irldemnification; or (2) That th e indemn't' cati011 trouId be in C-OM,;i s tent witi, al*ly 0011dition expressly imposed 13v a court a settlement, The 60al:d may adon,,: A U i I authorizing the j?Urchase and maintenance of insurance on behaj,f of any agent of the <:Ornorat'QD agaixIst, any liability cSserted against Or incurred by the agent in such caper-ity agent's status ac s"C!IJ, -Wllethcr or not this corporation WIOUICI have the power to indomnify the agent against t1lat .11_ ,b,,,tv under -Lh,- Provisions of th.- section, except fo,- 1', -LY based upon sell -. dealing witilin tile meaning of Section 2 of this Art:iCle_ (LL4-ucia-r �es 0�rCorporatG Em-olov,[-- This section doe:,, noi- apply to . any proceeding against any L,rustee_ in've-stmeat manage):., or other fiduciary Of an em-ployee -e 0 -t it F-:- b n . in that Persol"E:' (:aPacitv as such, even 'thought that person nar also be the agent of ti)e corPOrati011 as defined in subsectior) of this, section. Yothing contained in this section shall limit any right to indemnification to which such a trustee, investment manager, Or Other fiduciary . may be entitled by contract or otherwise, which be enforceable to tl-le extend permitted b-, applicablc 18 ArdTTCLP' iX LB 11aa4F Ilaneous Section 1. Books and records. The corporation sliall keep at its principal of r.+,c:e a minute book, containing minutes of ,neetinys of the Board cind co),Orilittees, 1 COpy Oi the l,rti Iles 0f Incorporation anei all subsequent amendments thereto, certified b-,� the 98cretaiy Of States, a copy of the Bylaws and all subsegIcnt amendments, certified by the Secretary of the corporation, and a list, of the diZr:., ;tors of Lhe corporation showing tlx:,ii r_ames and addresses and a correct and complete books of account. 1511 looks and records of the corporation may be inspected at anv reasonable time by any director, or by the agent or attorney of such director. Section 2. fiscal Year. Tile fiscal year of t I I corporation shall. begin on the first day of January hind eild oti the last day of December of each year, unless changad by act of Board. Section 3. Rules of Order. Except as otherwise provided 'in these Bylaws, Lhe Latest edition of Robert's "Rules of Order" shall govern all pr:ocr tidings of the Board of Directors and committees thereof. section 4. Amendment of Articles or Bylaws. Tire Ar4icles'of Incorporation or Bylaws of the corporation may be amended, repezled or added to only by resolution of the Board, approved by a maiority of the directors then in office, at a duly held meeting at viii, -In a quorum is present. 7g IVIVINVED A-NV K NTATED SYi AWS of BOYS AND GIRLS CLUBS OF f a California nonprofit public benefit corporation I. ARTICLE I. NAME AND OFFICE 1. I. Name. The name of the Corporation (the "Corporation ") shall be the `BOYS AND GIRLS CLUBS OF SOUTHWEST COUNTY" (whose individual clubs may be referred to herein individually, as a "Club" or collectively as the "Clubs "). 1.2. Office. A. The principal executive office of the Corporation for the transaction of business shall be located at 28790 Pujol Street, in the City of Temecula, County of Riverside, and State of California. B. The Board of Directors (which may also be referred to herein as the "Governing Board ") may at any time establish branch or subordinate offices at any place or places where the Corporation is qualified to do business. 2. ARTICLE 11. PURPOSE AND LIMITATIONS 2.1. Purpose. A. Organized in 1990 as a nonprofit public benefit Corporation, the specific and primary purpose of the Corporation is to operate and conduct clubhouses for the education, recreation and enrichment of the youth of Southwest County. B. To meet at all times the Requirements for Membership of the Boys & Girls Clubs of America, incorporated under federal law. 2.2. Limitations. The Corporation is formed solely and exclusively for nonprofit purposes, and not for monetary gain or profit, and no monetary gain or profit shall ever inure from its business to any Director or member of the Corporation. Earnings, if any, shall be used exclusively for the purpose for which the Corporation is formed. 3. ARTICLE III. MISSION 3.1. Mission. The mission of the Boys and Girls Clubs of Southwest County is to inspire and enable all youth to realize their full potential as productive, responsible, and caring citizens by providing stimulating and challenging programs through interaction with dedicated caring people. 4. ARTICLE IV. MEMBERSHIP 4.1. Membership. There shall be no voting "members" of the Corporation and all voting and other rights ordinarily vested in a corporate membership shall be vested in the Board of Directors, in accordance with the California Nonprofit Public Benefit Corporation Law. Non - voting youth and other club memberships may be created granting privileges that are subject to terms and conditions as specified by the Board of Directors. 5. ARTICLE V. ELECTION OF DIRECTORS 5.1. Nominations. A. The Nominating Committee shall select qualified candidates for election to the Board of Directors, as prescribed in these By -Laws, Section 6.2 and 6.3 and Article X, Section 10.1 (d)(ii). In April- of each year, the Nominating Committee will contact each Board member whose term expires on Tune 30 of that year and inquire as to whether or not those members wish to continue to serve on the Board. B. The Nominating Co►runittee shall make its report at the regularly scheduled May Board meeting of each calendar year. At that tune, any Director present may nominate additional persons for nomination to the Board and may speak to the issue of any name in nomination. Notice of the Board Member election meeting will be provided to all Board members 7 days prior to the meeting. Notice will include the slate of candidates. C. The election of Directors is an action item on the agenda of the regular meeting held in May of each calendar year. 5.2. Election. A. The election of Dira ctors v✓ill be conducted by secret bailct at tiie reguiariy scheduled May Board meeting. A Director is permitted to submit a written statement regarding his /her vote, which shall be added as an exhibit to the minutes. Secret ballots, with a provision for write -in candidates, shall be available for inspection, in order to comply with fundamental fairness rules inherent in the law. B. Before adjournment of the election meeting of the Board of Directors, the members of the Nominating Committee will confidentially tabulate the ballots and report the results, in random order, to the Board. C. Members of the Nominating Committee will contact the approved candidates for the Board starting with the candidate who received the most votes to the candidate who received the least votes until all seats are filled. 5.3. Seating of Directors. All elected Directors shall be seated at the July meeting of the Board of Directors and shall be narticinating members as of July T_ Retirinu Directors .hall �nnt,n„P tn Qa w. „nfil June zn 6, I2 T RS AIRTICEB "BOA-RD OIL' DEC v 6. 1. Powers. A. General como rate powers. The business and affairs of the Corporation shall be managed, and all corporate powers shall be exercised, by or under the direction of the Board of Directors. B. Specific powers. Without prejudice to these general powers, the Directors shall have the power to: (1) Select and remove all Directors, officers, agents and employees of the Corporation; prescribe any powers and duties for them that are consistent with the law, Articles of Incorporation, and these Bylaws; and fix their compensation. (2) Change the principal executive office or the principal business office in the State of California from one location to another; cause the Corporation to be qualified to do business in any other state, territory, dependency or country and conduct business within or outside the State of California, for holding any Directors' meeting or meetings. (3) Adopt, make and use a corporate seal and alter the form of the seal. (4) Borrow money and incur indebtedness on behalf of the Corporation and cause to be executed and delivered for the Corporation's purposes, in the corporate name, promissory notes, bonds, debentures, deeds of trust, mortgage, pledges, hypothecations, and other evidences of debt and securities. 6.2. Number and Qualification. A. The authorized number of Directors at this time shall be not less than eleven (1I) or more than fifty (50), The exact number of authorized Directors shall be fixed, within the limits snecif;eri by ant of the Rnnrf1 _._ _r _ ______, _1 „.,,.. �..ww.., need not be residents of Southwest Riverside County, California, and may be any natural person eighteen years of age or older, of good character, and dedicated to the purpose of the Corporation. B, Voting power. All voting power in the Corporation shall be vested in the Board of Directors, each Director to have one vote. 6.3. Election and Term of Office. A. As long as a quorum is present, Directors may be elected to fill a Board vacancy at any time during the year, or elected onto the Board as an additional member at any time during the year, provided the Board size complies with Section 6.2. B. Unless sooner removed, Directors shall serve for a three (3) year term, with all terms ending on December 31 of the applicable year. Persons elected as Director may be nominated for re- election as a Director for an unlimited number of consecutive terms. C. For Directors elected at the December board meeting, who are filling a vacancy created by another board member's expiring term, their terms shall begin on January 1 of that year, and expire on December 31 three (3) years later. D. If a Director is elected for an initial teen at any time to fill a current or upcoming Board vacancy, their term shall begin no sooner than the month following the vacating Board members last attended meeting, and shall end on the date the vacating Board member's term was to end. For Directors elected during the remainder of the year, their initial terms will be prorated either as shorter or longer than three (3) years, and their subsequent terms, if any, shall run for three (3) years as stated above. E. If a Director is elected as an additional Board member, their first year shall begin on the date of their election. They shall serve until December 31 of the third year. 6.4. Assessments. The Board of Directors may impose, from time to time, an amount which shall constitute an assessment against voting Directors to fund the general operation of the Board. The assessment shall be voluntary and in no way affect the ability of the Director to serve the Board. 6.5. Vacancies. A. Filling a Vacancy. The initial term of a Board member elected to fill a current or upcoming Board vacancy shall be as stated in Section 6.3 above. B. Events causing vacancies. A vacancy or vacancies shall be deemed to exist in case of the death, incapacity, resignation or removal of any Director, or (i) the minimum authorized number of Directors is increased, or (ii) if the members fail at any annual or special meeting of the Board at which any Director or Directors are elected, to elect the full authorized number of Directors, (iii) if a Director is absent three scheduled Board meetings within a one year term, he or she shall be subject for removal. The removal of the Director who has had three absences may appeal to the Board to determine good cause and, should the absences be excused, the Director will be reinstated to continue his /her term. If determined unexcused, the removal will become effective and the Board shall have the power to elect a successor to take office at such time as the removal shall become effective. C. Resignations. A vacancy caused by resignation shall become effective upon giving written notice to the Board, unless the notice specifies a later time for the resignation to become effective. 6.6. Removal. A. Events causing removal. A Director shall be removed on the occurrence of the following; (i) the declaration by resolution of the Board of removing a Director who has been declared of unsound mind by an order of the court or convicted of a felony or has been found by final order of judgment of any court to have breached a duty under California law, or (ii) the vote of a majority of the Directors to remove a Director. . e , Ag;, B. No vacancy on reduction of number of Directors. No reduction of the authorized number of Directors shall have the effect of removing any Director before that Director's term of office expires. C. Interested Persons. No more than forty -nine percent (49 %) of persons serving on the Board may be "interested persons ". An interested person is (i) any person compensated by the Corporation for services rendered to it within the previous twelve months, whether as a full -time or part -time employee, independent contractor, or otherwise (ii) any mother, father, brother, sister, son, daughter, ancestor, descendent, spouse, brother -in -law, sister -in -law, son -in -law, daughter -in -law, mother -in -law, or father -in -law of such a person. However, any violation of this paragraph shall not affect the validity or enforceability of transactions entered into by the Corporation. D. Self - Dealing Transactions. No Director of the Corporation nor any other Corporation, firm, association, or other entity in which one or more of the Corporation's Directors are Directors or have a material financial interest shall be into -�^>te s directly o3 - indirectly, in an contras o. transact. n so long as thi innate ial f nan tal intr�wF Is fully disclosed in good faith to the Board of Directors at the meeting in which the transaction is authorized. This Section does not apply to a transaction that is part of an educational or charitable program of the Corporation if it (E) is approved or authorized by the Corporation in good faith and without unjustified favoritism and (ii) results in a benefit to one or more Directors or their families because they are in the class of persons intended to be benefited by the educational or charitable program of the Corporation. 7. ARTICLE VII. MEETINGS 7.1. Place of Meetings and Meetings by Telephone. All meetings of the Board of Directors shall be held at the principal executive office of the Corporation, or at any other place within or outside the State of California as may be designated at any time by resolution of the Board or by written consent of all voting members of the Board. If consents are given, they shall be filed with the minutes of the meeting. Any meeting may be held by conference telephone or similar communication equipment, so long as all Directors participating in the meeting can hear one another, and all such Directors shall be deemed to be present, in person, at such meeting. 7.2. Annual Meeting/Organizational Meeting, A. The annual meeting of the Board of Directors of the Corporation shall be held during the month of June of each calendar year at the place designated in Section 7.01. The annual meeting will be to handle financial matters, committee reports, the election of officers of the Corporation and the transaction of other business. B. Immediately following each annual meeting of the Board of Directors, the Board shall hold a regular meeting for the purpose of organization. 7.3. Regular Meetings. Regular meetings of the Board of Directors shall be held monthly, which includes the meetings outlined in Section 7.02, during the calendar year at the location stated in Section 7.01. The Board shall fix a date and time for all regular meetings and communicate such date and time to the members of the Board. Further notice of regular meetings, if established, shall not be required. If the day adopted for regular meetings falls on a legal holiday, the meeting shall be rescheduled with proper notice as prescribed in these By -Laws. 7.4. Special Meetings. Special meetings of the Board of Directors may be called for any purpose, or purposes, by the Chairman/Chief Volunteer Officer, any Vice Chairman, Secretary, Treasurer, or any two Directors. 7.5. Notice of Meetings. A. Unless not required under provisions of these By -Laws, notice of time and place of meetings shall be given to each Director by one of the following i.B methods: (i) by personal delivery or written notice; (ii) by first class mail, postage prepaid; (iii) by telephone or electronic communication, either directly to the Director or to a person at the Director's office who would reasonably be expected to communicate such notice promptly to the Director; or (iv) by telegram, charges prepaid. All such notices shall be given or sent to the Director's address, telephone or e -mail address as shown on the records of the Corporation. B. Notices sent by first class mail shall be deposited into a United States mailbox at least four days before the time set for the meeting. Notices must be given by personal delivery, telephone, e -mail, or given to the telegraph company at least forty -eight (4S) hours before the time set for the meeting. C. The notices shall state the time and place for the meeting. However, it need not specify the purpose of meeting, or the place of meeting, if it is to be held at the principal executive office of the Corporation. 7.6. Quorum. One -half of the current number of Directors shall constitute a quorum for the transaction of any business except adjournment as provided in Section 7.05. Every act or decision done or made by a majority of the Directors present at a meeting duly held at which a quorum is present shall be regarded as an act of the Board of Directors, subject to other provisions of the By -Laws and to the provisions of the California Nonprofit Corporation Law; (i) especially those provisions in which a Director has direct or indirect material financial interest; (ii) appoint committees; and (iii) indemnification of Directors. A meeting at which a quorum is initially present may continue to transact business, notwithstanding the withdrawal of Directors, if any action taken is approved by at least a majority of the required quorum for that meeting. 7.7. Waiver of Notice. The transaction of any meeting of the Board of Directors, however called and noticed or wherever held, shall be valid as though taken at a meeting duly held after regular call and notice if (i) a quorum is present, and (ii) either before or after the meeting, each of the Directors not present signs a written waiver of notice, a consent to hold the meeting or an approval of the minutes. The waiver of notice or consent need not specify the purpose of the meeting. Notice of a meeting shall also be deemed given to any Director who attends the meeting without protesting before or at its commencement about the lack of adequate notice. 7.S. Adjournment. A majority of the Directors present, whether or not constituting a quorum, may adjourn any meeting to another time and place. 7.9. Notice of Cancellation. Notice of the time and place of holding a cancelled or rescheduled meeting need not be given unless the meeting is rescheduled for more than 24 hours, in which case personal notice of the time and place shall be given before the time of the cancelled meeting to the Directors who were not present at the time of cancellation. 7. 10. Action Without Meeting. Any action required or permitted to be taken by the Board of Directors may be taken without a meeting, if all Directors of the Board, individually or collectively, consent in writing to that action. Such action by written consent shall have the same force and effect as a unanimous vote of the Board of Directors. Such written consent or consents shall be filed with the minutes of the proceedings of the Board. 7.11. Compensation of Directors and Committee Members. Directors and members of committees shall not receive any compensation for their duties as Directors or members of committees. 7.12. Confidentiality. Any confidential information pertaining to employee matters, member information, legal issues, strategic decisions and general business operations obtained while serving the Corporation, and in the course of discharging their duties, Directors, officers and personnel directly serving the Corporation are bound by an "Oath of Confidentiality ". Other confidential information, not presently foreseeable, may also be discussed while in service to the Board. Held to the "Oath of Confidentiality ", Directors, officers and personnel serving the Corporation shall not misuse, misappropriate or disclose any such confidential information directly or indirectly to any other person, or use the information in any way, either during the tern of their service or at any time thereafter, except as is required in the course of performing their duties or unless otherwise required by law. All records, files, communications or other records related to the Clubs shall remain exclusively the property of the Clubs and shall not be removed unless necessary in the performance of one's duties, and must be returned to the Clubs in the event the subject individual is no longer a Director, officer or personnel serving the Corporation. 8. ARTICLE VIII. OFFICERS 8.1. Officers. The officers of the Corporation shall be Chairman/Chief Volunteer Officer, hereinafter referred to as the Chainnan, First Vice Chairman, Second Vice Chairman, Third Vice Chairman, Secretary, Treasurer and such other officers, as the Board of Directors shall appoint. Each officer of the Corporation must be a incinber of the Board of Directors one yeaar prior to election as an officer, and shall become a member of the Executive Committee of the Board of Directors, 8.2. Nominations. The Nominating Committee shall select its recommended slate of Officers from the body of continuing Directors and present its report at the regularly scheduled May Board meeting of each calendar year. At the same meeting, any Director present may place names in nomination and may speak to the issue of any name in nomination. No nomination of a candidate for a position as an Officer will be accepted unless the candidate first agrees to fulfill the responsibility as an Officer if elected. As provided in Article V, Nominations, Section 5,1(b), the Secretary shall immediately_ forward to each Director _with the notice of meetintr_, a report listing the candidates nominated for each of the elected offices. v 8.3. Election. The Board of Directors shall elect all officers of the Corporation for a term of two years, or until their successors shall be qualified and elected. The election shall occur as follows: A. The election of officers will be held at the regularly scheduled June meeting of the Board of Directors. As provided in Article V, Election, Section 5.02(b), the election of officers shall be conducted by secret ballot. Should only one candidate be nominated for each elected office and no nominations are made from the floor. the secrcz uaz,ot inay be dispensed with and the motion to accept the presented slate of officers can be voted on. Officers shall be elected by a majority vote of the Directors present. B. The election of officers is an action item on the regularly scheduled June agenda. At the organizational meeting any Director present may place names in nomination and may speak to the issue of any name in nomination. No nomination of a candidate for a position as an officer will be accepted unless the candidate fist agrees to fulfill the responsibility as an officer if elected. 8.4. Seating of Officers. Elected officers of the Board of Directors shall assume res„nnsi ilify „f' flh -,r --j— office July _1. Retiring officers shall continue to serve until June 30, 8.5. Removal and Resignation. Being first elected Directors, all elected officers of the Board of Directors are bound by the provisions of these By -Laws, Article VI, Resignation, Section 6.5 (b) and Removal, Section 6.6 (a). 8.6. Vacancies. A vacancy in any office because of the death, resignation, removal, disqualification, or any other cause, shall be filled by the Board of Directors. 8.7. Chairman/Chief Volunteer Officer (CVO). The Chairman shall be the Chief Volunteer Officer of the Corporation and shall, subject to the control of the Board of Directors, generally supervise, direct, and control the business and the officers of the Corporation. In addition, the Chairman/CVO shall have the following powers and responsibilities: A. Preside at all meetings, of the Board of Directors and the Executive Coininittee. B. Supervise the President/Chief Professional Officer of the Corporation in the day -to -day operation of the Clubs in a manner consistent with the wishes of the Board of Directors. C. Appoint all committee chairpersons and four Directors to the Nominating Committee with approval of the Board of Directors, and coordinate and manage the efforts of all committees with exception of the Nominating Coininittee. D. Represent the Corporation in any communication with other Corporations, entities or the public in general. 8.8. First Vice Chairman. In the absence of the Chairman/Chief Volunteer Officer, the First Vice Chairman shall perforin all the duties of the Chairman, and when so acting shall have all the power of, and be subject to all the restrictions upon the Chairman. The First Vice Chairman shall have such other powers and perform such other duties as may be prescribed for the office respectively by these Bylaws, Board of Directors or the Chairman. 8.9. Second Vice Chairman. In the absence of the Chairman/Chief Volunteer Officer and the First Vice Chairman, the Second Vice Chairman shall perform the duties of the Chairman, and when so acting shall have all the power of, and be subject to all the restrictions upon the Chairman. The Second Vice Chairman shall have such other powers and perform such other duties as may be prescribed for the office respectively by these By -Laws, Board of Directors or the Chainnan. 8.10. Third Vice Chairman. In the absence of the Chairman/Chief Volunteer Officer and the First and Second Vice Chairmen, the Third Vice Chairman shall perform the duties of the Chairman, and when so acting shall have all the power of, and be subject to all the restrictions upon the Chairman. The Second Vice Chairman shall have such other powers and perform such other duties as may be prescribed for the office respectively by these By- Laws, Board of Directors or the Chairman. 8.11. Secretarv. A. The Secretary shall keep and maintain, or cause to be kept and maintained, the book of minutes at the principal office or such other place as the Board of Directors may order, of all meetings of the Directors, with the time and place of holding, whether regular or special, and if special how authorized, the notice thereof given, the names of those present at the meeting on signed attendance sheet, and the proceedings thereof. B. The Secretary shall give, or cause to be given, notice of all the meetings of the Board of Directors required by these By -Laws or by law to be given, and shall keep the seal of the Corporation in safe custody, and handle all incoming or outgoing correspondence of the Board of Directors. C. The Secretary shall have such other powers and perform such other duties as may be prescribed for the office respectively by these By -Laws, Board of Directors or the Chairman. 8.12. Treasurer. A. The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct amounts of the properties and business transactions of the Corporation including, but not limited to, accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital and surplus. The books and records of the Corporation shall be maintained at the principal office, and are at all times open to inspection by any Director at any reasonable time, see Article XVI, Fiscal Matters, Section 16.6. B. The Treasurer shall deposit, or cause to be deposited, all money and other valuables in the name and to the credit of the Corporation with such depositories as may be ordered by the Board of Directors. C. The Treasurer shall disburse, or cause to be disbursed, funds of the Corporation as may be ordered by the Board of Directors, taking proper vouchers for such disbursements. O. The Treasurer shall render to the Chairman and the Board of Directors at the regular meetings of the Board, or when they request it, an accounting of all the transactions as Treasurer and of the financial condition of the Corporation. E. The Treasurer shall have such other powers and perform such other duties as may be prescribed for the office respectively by these By -Laws, Board of Directors or Chairman. 8.13. Immediate Past Chairman. The Immediate Past Chairman shall serve on the Executive Committee and shall perform such other duties as may be prescribed for the office respectively by these By -Laws, Board of Directors or Chairman. The Immediate Past Chainnan shall serve until the subsequent successor's term of office expires and his/her successor is elected. 9. ARTICLE IX. EXECUTIVE COMMITTEE 9.1. Number and Tenure. . itY &�l n mk �. r ,_ „ r, r r r >, a he Executive l oninirttee mall consist of the following elected officers; (1) Chairman/Chief Volunteer Officer; (2) First Vice C- 1hair-man; (3) Second Vice Chairman; (4) Third Vice Chairman; (5) Secretary; (6) Treasurer; and (7) irmnediate Past Chairman. B. The terns of the Executive Committee shall be two years unless elected by the Board to fill a vacancy. 9.2. Duties and Responsibilities. A. The Executive Committee shall exercise the authority of the Board of Directors in management of the Corporation in connection with ordinary business to be carried on between meetings of the Board of Directors, which include, but are not limited to, reports and recommendations. B. The Executive Committee evaluates each Board Member annually to qualify them for continuing to serve on the Board. The Executive Committee will make the appropriate recommendations to the Board of Directors. The Board of Directors shall determine the removal of Board Members as prescribed in Article Vi, Board of Directors, Section 6.6 (a) (ii). C. The Executive Committee shall not have the authority of the Hoard of Directors with regard to the following: - (1) hiring, terminating, or fixing compensation of the President /Chief Professional Officer; (2) Approval of the annual budget; 3') � Approval of exVi er _ diiyai � exceedi ng ng the annual budget by more than three percent (3 %) per individual meeting with a cumulative maximum of ten percent (10 %) per fiscal year; (4) Amend or repeal corporate By -Laws or adopt new By -Laws; (5) Election, appointment, or termination of directors or officers; (6) Fill vacancies on the Board or any committee of the Board; (7) Amend or repeal any resolution of the Board that by its express terms are not so amendable or repeal able; (8) Create any other committees of the Board; (9) Elimination of any program authorized by the Directors; (10) Elimination of any fundraising drive or event authorized by the Directors; (11) Take any final action on any matter that, under the California Nonprofit Public Benefit Corporation Law, also requires approval of the members or approval of a majority of the members; (12) Approve any contract or transaction to which the Corporation is a party and in which one or more of its Directors has a material financial interest, except as special approval is provided in the Corporation Codes Section 5233( d)(3). 9.3. Quorum. A simple majority shall constitute a quorum for the transaction of business of the Executive Cominittee. 9.4. Meetings. Meetings shall be held monthly. They shall be posted and conducted in a manner consistent with Article VII, Sections 7.1,7.3,7.6,7.8 and 7.9. 10. ARTICLE X. COMMITTEES 10.1. Committees. The Board of Directors inay, by resolution and adopted by a majority of the Board at the annual organizational meeting, designate one or more standing committees each of which shall consist of two or more Directors. To the extent provided in said resolution, the committees named shall have and exercise the authority of the Board of Directors in the management of the Corporation. Further, the designation of such committees and the delegation thereto of authority shall not operate to relieve the Board of Directors, or any individual Director of any responsibility imposed upon it or him/her by these By -Laws or by law. A. The Chairman of the Board shall appoint ail committee chairpersons subject to approval of the Board. B. All committees shall serve at the pleasure of the Board. No committee shall adopt By -Laws or maintain funds of its own. All committees may have a separate mission statement approved by the Board. Persons appointed in charge of committees shall be recognized as "Chairperson" and by no other title. C. The Board of Directors shall authorize and define the specific powers and duties of all standing committees in accordance with the Strategic Plan. D. Standing Committees may include, but are not limited to: (1) Board Development Committee. The duties and responsibilities of the Board Development Committee are not limited to but shall include: being responsible for the identification, recruitment, orientation, ongoing education, and recognition of Board members. The board development process will be systematic and provide clearly defined steps to achieve optimum results. Further, the Board Development Committee is responsible for awards and recognition for Board members, including nominations for the Boys & Girls Clubs of America Service Recognition Awards, as well as other awards appropriate for local presentation. (2) Nominating Committee. The duties and responsibilities of the Nominating Committee are limited to overseeing the nominations and conducting the elections of the Board of Directors and the Officers. At the regularly scheduled Board meeting in March, the Chairman shall appoint four Directors to serve as the Nominating Committee. (3) Budget and Resource Development Committee. The duties and responsibilities of the Budget and Resource Development Committee are not limited to but shall include: working with the President /Chief Professional Officer and Treasurer in preparing the annual budget for approval by the Board of Directors; works to provide cost effective income streams; establish and implement well- planned and aggressively promoted planned giving programs; and support and actively participate in ad hoc committees formed for the annual auction, golf tournament, and like fundraising activities (4) Facilities Committee. The duties and responsibilities of the Facilities Committee are not limited to but shall include: assuring the overall satisfactory condition of the facilities, furnishings and grounds of the Boys'& Girls Clubs. The Facilities Committee shall develop and maintain an overall strategy for the maintenance of property and equipment, utilizing expert advice concerning technical building and maintenance problems.. The Facilities Committee shall support and actively participate in ad hoc commmittees formed for refurbishing, remodeling and new construction of buildings. (5) (6) Marketing Committee. The duties and responsibilities of the Marketing Committee are not limited to but shall include: developing and carrying out a year -round marketing program that interprets the activities, purpose and needs of the Boys & Girls Clubs and makes use of available media speakers, exhibits, press, radio and television. It cultivates the interest and supports of all local newspapers, radio and television stations, invites their representatives to public events of the Boys and Girls Clubs and supplies news items and articles to magazines and other publications. The Committee works with the Chief Professional Officer and the development and marketing staff in preparing news releases, the annual report, pamphlets, flyers and other publicity material. Working with the President/Chief Professional Officer, the committee shall periodically evaluate the effectiveness of all promotional materials offered by the Corporation and make recommendations to the Board of Directors on their effectiveness. The Committee annually handles the localization and placement of public service television, radio and print ads provided by Boys & Girls Clubs of America. The Committee determines the Corporation's p ri;nary media Upokw- e„ r so„ i;. corijunction w,tli the Club's Crisis Mana enlent Plan and acquaints Board members with their own personal public relations responsibilities, obtains biographical information on all Board members from the Board Development Committee, and utilizes the new value of activities performed by Board and staff members. It conducts an annual public relations forum for Board members. Prograin Committee "Technology Committee. The duties and responsibilities of the Program Committee and the Technology Committee are not limited to but shall include: assisting the President /Chief Professional Officer and staff in ensuring that effective positive program services are in place. The Program Committee approves the yearly program goals and assesses and recommends new programs. It assures the Corporation's participation in the Cominitment to Quality process and national's Outcome Measurement program; assists in obtaining needed volunteers and program materials, and supplies; and it interprets program services to the Board and the community. It ensures that the Corporation tracks and maintains members and other youth served data through the use of computer software and the latest technology. The Technology Committee provides for the establishment and - implementation of an- annual _review _ and/or audit of the Corporation's techno10g j needs and, systems; secures external resources and technical assistance to meet the technology needs of the Corporation to the Board of Directors; assures that all appropriate staff receives training iii Club technologies and can demonstrate needed competencies to use them. (7) Auxiliary Boards. The duties and responsibilities of any Auxiliary Board (as defined in Article XI below) are to assist the President and staff in making policy - related decisions by recommending certain courses of action for the Club that they are associated with. Specifically, each Auxiliary Board Member should recommend objectives for its Club. The recommended objectives should be consistent with those of the Corporation and should be based off tl-w resources and needs in ine specific Club's community. The Auxiliary hoard should also assist the President in the periodic evaluation of its Club in relation to stated objectives. Furthermore, the Auxiliary Board is responsible for identifying and securing community resources to help carry out activities and services. Notwithstanding the duties and responsibilities of the Auxiliary Board, as set forth in this Section, the management of any Club is the responsibility of the President, acting under the direction of the Governing Board. The Auxiliary Board shall have no management rights or responsibilities. Each Auxiliary Board Member shall be required to serve on at least one fund raising committee. Each Auxiliary Board Member may also serve on a standing committee or committees. E, In the event that any committee is deemed inactive or suspended, the Executive Committee- will - assume the duties and responsibilities of that respective committee. 10.2. Other Committees. Other committees not having and exercising the authority of the Board of Directors in the management of the Corporation may be designated by a resolution adopted by a majority of the Directors at which a quorum is present. Except as otherwise provided in such resolution, the Chainnan of the Corporation shall appoint as many members as are deemed appropriate. 10.3. Meetings and Action of Committees. Meetings and action of committees shall be governed by, and held and taken in accordance with, the provisions of Article VII, Meetings, Section 7.03 of these By -Laws, concerning meetings of Directors, with such changes in the context of those By -Laws as are necessary to substitute the committee and its members for the Board of Directors and its members, except that the time for meetings of Committees may be determined either by resolution of the Board of Directors or by resolution of the committee. Meetings of committees may also be called by resolution of the Board of Directors. Minutes shall be lent of each meeting of an,, nnmmitt°.°. and sohall be filed id, +l. ♦ 7 Tt Board r r b ✓ a �� . H.- emporat, records. i iie Board of Directors may adopt rules for the government of any committee not inconsistent with the provisions of these Bylaws. 10A. Tenn of Office. Each member of a committee shall continue as such until the next annual meeting of the Board of Directors, and/or until his /her successor is appointed, unless such member shall cease to qualify as a member thereof. 90.5. Vacancies. Vacancies in the membership of any committee may be filled by appointments made in the same manner as provided in the case of the original appointment. 10.6. Quorum. Unless otherwise provided in the resolution of the Board of Directors designating a committee, a majority of the whole committee shall constitute a quorum and the act of a majority of the members present at a meeting at which a quorum is present shall be the act of the committee. 11. ARTICLE XI. AUXILIARY BOARDS 11. 1. Auxiliary Boards (which may also be referred to herein individually as a "Community Board" or collectively, the "Community Boards "). The Board of Directors may from time to time elect to form an Auxiliary Board for any of the Clubs. Any Auxiliary Board formed by the Board of Directors shall function as a standing committee, as set forth in Section 10.I.1) above, but members of an Auxiliary Board are not members of the Board of Directors, shall have no voting authority and shall not be considered a subdivision of the Board of Directors. Any Auxiliary Board formed by the Board of Directors shall serve at the pleasure of the Board of Directors and shall have no authority or responsibility to manage the business, property and affairs of the Corporation. 12. ARTICLE XII. ADVISORY COUNCIL 12.1. Advisory Council. The Board of Directors may create Advisory Council. The Advisory Council shall be composed of persons who are scholars and experts in the fields of interest to the Corporation or whose expertise and support may otherwise further or have furthered the work of the Corporation. The specific functions of the Council shall be as established by resolution of the Board of Directors. Persons serving on the Advisory Council may also serve on Board committees and attend Board of Directors meetings. The appointment of Advisory Council members, and the term of such appointment, shall be as determined by the Board of Directors. 13. ARTICLE XIII. CHAIRMAN'S CIRCLE J3.1. Chainnan's Circle. The Board of Directors may appoint Chairman's Circle Directors to the Board of Directors. Chairman's Circle Directors have the right to participate at meetings of the Board of Directors and shall have the right to vote on all matters presented to the Board of Directors. Chairman's Circle Directors shall not be considered for purposes of determining a quorum. I.B The qualifications and tenure of Chairman's Circle Directors may be established by resolution of the Board of Directors at any time. Chairman's Circle Directors shall be persons recognized for outstanding contributions to the Corporation. 14. ARTICLE XIV. PRESIDENT /CEO /CPO 14.1. Employment. The Board of Directors shall employ a President/Chief Executive Officer /Chief Professional Officer of the Corporation, fix compensation and prescribe the terms of employment. A. In January of each calendar year, the Chairman/Chief Volunteer Officer and all other elected officers holding office at year -end shall meet with the "President" for an annual review and evaluation of his /her performance. B. The Executive Officer's review and recommendations, with respect to continued employment and salary increases, shall be presented to the Board of Directors at their next regular meeting. 14.2. Duties and Responsibilities. In accordance with the elements of competence established for Boys and Girls Club executive, the President/Chief Professional Officer is responsible for overseeing strategic planning and operation of the Clubs, in support of organizational mission and goals as set forth by the Board of Directors of the Corporation. The President/Chief Professional Officer provides leadership, direction and support to the Board of Directors in developing organizational goals, attaining/allocating resources, and establishing policies. He/She also provides leadership and direction to staff management in carrying out the key roles assigned to' them. The President /Chief Professional Officer reports directly to the Board of Directors and shall be ex- officio member of all committees. 15. ARTICLE XV. INDEMNIFICATION OF DIRECTORS, OFFICERS, EMPLOYEES, AND OTHER AGENTS 15.1. Proceedings. To the fullest extent permitted by law, the Corporation shall indemnify its directors, officers, employees, and other persons formerly occupying any such positions, against all expenses, judgments, fines, settlements, and other amounts actually and reasonably incurred by them in connection with any "proceeding" as that tern is used in that section, and including an action by or in the right of the Corporation, by reason of the fact tee.. W that the person is or was a person described in that section. "Expenses" as used in this By -law, shall have the same meaning as in that section of the Corporation Code. 15.2. Board Authorization. On written request to the Board by any person seeking indemnification under Corporations Code section 5238(b) or section 5238(c), the Board shall promptly decide under Corporation Code section 5238( e) whether the applicable standard of conduct set forth in Corporation Code section 5238(b) or section 5238(c) has been met and, if so, the Board shall authorize indemnification. If the Board cannot authorize indemnification, because the number of Directors who are parties to the proceeding with respect to which indemnification is sought prevents the formation of a quorum of Directors who are not parties to that proceeding, the Board shall promptly call a meeting of members. At that meeting, the members shall determine under Corporations Code section 5238(e) whether the applicable standard of conduct has been met and, if so, the members present at the meeting in person or by proxy shall authorize indemnification. 15.3. aAd✓a ncem.e nt I a E_'.xpensw.....i o the -fiffl 4t extent pt;nmi�ted by !aw alld nete'r.n:nE'.�^. vy. Board in a specific instance, expenses incurred by a person, seeking indemnification under these By -laws in lit:f[-ndina anv nrnrrPpt1;na chnll ha arlvanrarl lit, tha ! nrnn. oti ., i,qf ro 4; �1 .d ;� :�,,.. _-V &I- . ---- .._ -I__ _ �__ _o 'J Y""""" - " ^ _' "" "J "a" " al,va u�avaa vaia vav aaaaeea u..Pvaltivll vl lllu P1v% -;r'U 1llg. till receipt by the Corporation of an undertaking by or on behalf of that person the advance will be repaid unless it is ultimately found that the person is entitled to be indemnified by the Corporation for those expenses. 16. ARTICLE XVI. FISCAL MATTERS 16.1. Contracts or Contract Agreements. The Board of Directors, except as in these By -Laws as otherwise provided, may authorize any officer or officers, agent or agents, to enter into any contract or execute any instrument in the name and on behalf of the Corporation, and such authority may be general or confined to specific instances; and unless so authorized by the Board of Directors, no officer, agent or employee shall have any power or authority to bind the Corporation by any contract or engagement or to pledge its credit or to render it liable for any purpose or to any amount. 16.2. Purchases of $5,000 or More. The P resident /Chief Professional Officer, on purchases of $5,000 or more, shall secure a minimum of three (3) bids. The President /Chief Professional Officer inay select the acceptable bid on purchases up to $5,000, unless previously approved in the annual budget, or a special activities budget._ For purchases in excess of $5,000, the Board of Directors shall select the acceptable bid. 16.3. Payment by Check or Draft. A. All checks, drafts or other orders for payment of money, note or other evidence of indebtedness, issued in the name or payable to the Corporation, shall be st n led Or endor sed U such arson or persons and in such manner as, y -� - -� y • P� p� from time to time, shall be determined by resolution of the Board of Directors. B. Disbursement of funds exceeding $5,000 shall be made by check with two signatures required: that of the President /Chief Professional Officer, 1.B and/or the Director of Operations, and/or one (1) member of the Executive Committee or by two (2) members of the Executive Committee. 16.4. Deposits. All funds of the Corporation shall be deposited from time to time to the credit of the Corporation in such banks, trust companies, or other depositories as the Board of Directors inay select. 16.5. Gifts. The Board of Directors may accept on behalf of the Corporation any contribution, gift, bequest, or device for the general purposes or for any special purpose of the Corporation. 16.6. Books, Records and Inspection Rights. The Corporation shall keep at the principal office correct and complete books and records of accounting, minutes of the proceedings of its Board of Directors and Committees having any authority of the Board of Directors, a copy of the By -Laws as amended or otherwise altered to date, and a record giving the names and addresses of the Directors entitled to vote. A Director or his agent or attorney may inspect all books and records of the Corporation for any proper purpose at any reasonable time. 16.7. Fiscal Year. The fiscal year of the Corporation shall be the calendar year ending December 31. 16.8. Annual Report. The annual report referred to in the California Nonprofit Corporation Law is expressly dispensed with, but nothing in these By -Laws shall be interpreted as prohibiting the Board of Directors from issuing such annual or periodic reports to any person, as the Board considers appropriate. However, within 120 days of the close of its fiscal year, the Corporation shall provide to the Directors a report containing the following information in reasonable detail: A. The assets and liabilities, including the trust funds of the Corporation as of the end of the fiscal year. B. The principal changes in assets and liabilities, including trust funds, during the fiscal year. C. The revenue or receipts of the Corporation both unrestricted and restricted to particular purposes, for the fiscal year. D. The expenses or disbursements of the Corporation, for both general and restricted purposes, during the fiscal year. E. Any information required by California Corporations Code Section 6322. 17. ARTICLE XVII. GENERAL PROVISIONS 17. I. Non - Partisan Activities, A. This Corporation has been formed under the California Nonprofit Public Benefit Corporation Law for public benefit purpose described in Article II, Purpose, Section 2.1 (a), (b) and 2.2, and it shall be nonprofit and nonpartisan. No part of the activities of the Corporation shall consist of the publication or dissemination of material with the purpose of attempting to influence legislation, and the Corporation shall not participate or intervene in any political campaign on behalf of any candidate for public office or for or against any cause or measure being submitted to the people for vote. B. The Corporation shall not engage in any activities or exercise any powers that are not in furtherance of the purpose described above. 17.2. Parliamentary Procedure. Proceedings of the Corporation meetings shall be governed and conducted in accordance with the latest edition of Roberts Rules of Order, except as otherwise provided herein. 17.3. Amendments. These By -Laws may be amended and restated or repealed and new By -Laws adopted by the vote or written consent of a majority of the voting Directors at any regular or special meeting at which a quorum is present. 17.4. Dedication of Assets. The properties and assets of this nonprofit Corporation are irrevocably dedicated to charitable purposes. No part of the net earnings, properties or assets of the Corporation, on dissolution or otherwise, shall inure to the benefit of any private person or individual or any member or Director of the Corporation. On liquidation or dissolution, all properties and assets and obligations shall be distributed and paid over to the Boys & Girls Clubs of America. If for any reason, the Boys & Girls Clubs of America should not accept all property and assets and obligations, the Board of Directors of the Corporation may select such other nonprofit charitable Corporation or Corporations as shall at that time qualify as a tax - exempt organization under Section 501(c) (3) of the Internal Revenue Code of 1954, as amended, or corresponding provisions of any subsequent federal tax laws so that the business properties and assets of the Corporation shall in such event be used for and devoted to the purpose of providing Boys & Girls Clubs of Southwest County activities. 4,6 46 GIRLS CLUBS Or SOUTHWEST ('OUNITY P.0, Box 80,3!19 ,{ October f), 2014 Temecula, Chi 9258D www.bQcsWC.ortg Old Town Temecula Club anti Ce tparWe Offices To it May ia,;once °ti, 28790f'ujolStreet Temeetila, CA 92,690 Tel 954 - 699 -1526 Pechanga Great Oats Club On October 6, 014 the Board of Directors r'C!r the Boys & this Clubs ,31465 Via Cordoba _C ?f CiLit lWC t County approved the organization's participation ill the Tcnx:ceta CA 92592 Tel 851 - 630.0161 1. -b_it: G grant process for the City of Lake Elsinore I()2' the coining year. Munieta Club +10550 CalifotnO WiIa RoM `✓ otion: Jeff tti` urtz lo �r, .r,rya 9s. a3ne hill Plush Club E'Wcciiawi: Tony :Berardino 1 fl'chnt� Rail Lake t hnore, Cry 92630 Td 451 -M 449) i TCAC: tiro., th t'3 sbcr-• :-�., tte i,.-,.�„�.. Y CA C: lJ Slf1ltiil l�t i,#�'t�if ii 4J SLtR:a iE1 "v =.� t1E 4�LL»dfl0.tLtAii✓4.=• risrircoa STEVCAMANTE t'tznre;n _ t , a' `a % ON Y BERARDINO f rte C ropt -t85Gsi3- r*� T i .• JEFF KURTL �r 1V ?iarn., .y:......P..'�..} � ft rlr5rii �i- i'�.Y,.rt f.! -a�R' �ry 7 tiryann Edwards, l resident/ E.',0 (late DR ALAN M NKELSTEIN ALICIA ALBIN _BILE. CARP. Tma'x w MARYANNEWIARDS I""' .'l&fait BOARD of DifiE [Q_2s ...,~....B©BBI BALLWEY 11"6f, Si�"w. sore, BO8BRYANT ExnnnroYrvaxance MYRNA CROWTHER KIMBERLY FREIZE UNLER M" Rfto.s SUZANNE PAULSON EYC flz.o, bs,. RANDY S©NDERHOUSE 4tia;. °da?; MARK STRINGER - SIEVE IATA91ANT? JEREMYGOLDMAN i'�•U!tt'rt` C.;141ur +3 L'<55m MICHAEL SCOMA C #dkM14t��gsamri AL RUBIO Ock hand" DARLENE WEiTON ron lr, VAMY iI"PllW JOAN SPARKMAN TERRY GILMORC The POSitiVe Place or its IM &T ESr k?vLGID" u E NS Tie Boys & Girls Clubs of SoUttlWeSt County is a non -profit organization quajit in for tax-exempt Status Linder Section 501(c) (3) of the Internal Revenue Code. Tax ip # 33- 0475754 GREAT CeTA,RES SYAti't HERE! Ill. MILICIAL11111-Ty Name of Project: Before/After School Academic Enrichment and Transportation Program Specific Location of Project: (include street address; if a street address lias not been assigned. provide APN) Street: 3711 Nichols Road city. Lake Elsinore zip Code- 92530 Assessor's Parcel Number (APN): N/A Cl)BG Funds Requested: $ 25,000 (Total amount for the project only) Where will the proposed prQject/activity service • occur? (be specific as to the geographic scale of the proposed activity.). if the prqiect involves a new or existing facility, what is the proposed service/bonefit area for the facility? (,4ttach Project Activity Map, if applicable) The Before/After School Academic Enrichment and Transportation Program will take place in the city of Lake Elsinore at the Boys & Girls Clubs of Southwest County's Alberhill Ranch Clubhouse located at 3711 Nichols Road, Lake Elsinore, CA 92530. Round trip transportation services are provided Mon-Fri with buses departing from the Alberhill Ranch Clubhouse at 7:30am to transport Lake Elsinore youth to 14 Lake Elsinore schools. After school Lake Elsinore children are picked up at their school and transported back to the Alberhill Ranch Clubhouse where they participate in daily Academic Enrichment Programs and fun activities. Service/Benefit Area: Children living within the Lake Elsinore City Limits 7 a 4:41 no An Alm I f7 What Supervisorial District does the project/activity/service occur within? District Three If this project benefits residents of inure than one community or jurisdiction, have requests been submitted to those other j urisdictions9 Only Lake Edsinore childreti will be ciirolled arid eligible to receive assistance. Check ONLY the applicable category your application represents, 0 Public Service Homeless Activities Real Property Acquisition Housing Rehabilitation/Preservation Public Facilities (construction) Infrastructure Other Respond to A& B only if this application is for a public service project. A — Is this a new service provided by your" agency`? NO B — If service is not new, will the existing service level be substantially increased or improved? YES - The goal is to provide 10 additional scholarship$ foe atirishd low income youth for a total of 70 ATTACUED: Projeet Activity Map 'I"i k , , , "t', =;. 'WO,, IV. PROJECT NARRATIVE. Provide a detai led kL21gEl I Jjescri ti of the proposed use of the CO-BG funds ONLY. If C.DBG funds will assist the cotire program car activity, then providea description of the entire program or activity. (See Attacheif)) — PROJ1,XT NARRA 1711,T Name of Project/ActivitylService: Boys & GiiIs Clubs of South-west County Alberhill Rancli Club Before/After School Acadeinic 13'nrichnient and'Fransportation Prograin A. Provide as detailed description of the proposed use of the CDBGFunds only O, W,, hours (units) of annual services will be provided for M at-risk/low income Lake -Elsinore youth every Mon.4.1-li thlro-ughout the seltooll yea. (18-5 days). B, What are the goals and objectives of the project, service, activity. How will you measure and evaluate the success of the proJect/service/activity to inset the goals nd oec ETIARaIV4 71bj ' 14L.4 tives? TCH-AE Y gig UT11" 'I'lic Before/After School Academic Enrichment and Trans portation Program was developed to inect the need,,, of the 7.1,ake Elsinore conan-tunit-, by addiressing the problem of "latch key" youth. BGCSWC provides as safe, supervised enviromne"t for youth who may otherwise be left home alone while parents are at work. PROVIDE SC"OLARSHIPS FOR DAILY SCHOOL, TRANSPORTATION & DAILY TUTORING & ENRICHNIF,NTPROGRAMS The Program Goal is to rescue and provide scholarships for 101) at-risk Lake Elsinore youth (including children of qualified active rnilltary youth) wilo would otherwise be left' home alone anti at rislL BGCSWC will use the Kid Trax Web based data management system to track and document progress and growth of Lake Elsinore youth enrolled in the program. A quarterly report will be generated to assess 1) numbers of young people recruited and served, 2) levels of participation, 3) retention rates, 4) demographic information, 5) school attendance, 6),icademic inipact, and 7) impact on overall sense of Well-being anti self-confidence. Res tilts are calculated by evaluation of pre- and post- Program testling, observed ly-ehlaviors, plurcuball interviews, "Ohot". report cear-11s, selhool attendance reports, etc. BOYS & GIRLS CLUBS OF SOUTHWEST COUNTY CITY OF LAKE ELSINORE CDBG APPLICATION — 2015 -16 Before /After School Academic Enrichment and Transportation Program ATTACHMENT - USE OF FUNDS Provide a detailed description of the proposed use of the CDBG funds ONLY. If CDBG funds will assist the entire program or activity, then provide a description of the entire program or activity. PROJECT DESCRIPTION The Boys & Girls Clubs of Southwest County's Alberhill Rancho Club is requesting a $25,000 grant with BGCSWC providing matching funds for the Before /After School Academic Enrichment and Transportation Program serving Lake Elsinore at -risk and low- income youth. Izo CDBG grant funds will augment BGCSWVrogram funds to provide hours of academic and enrichment services and transportation tol'at -risk youth each school day of the 185 -day LEUSD school year . Youth served are Lake Elsinore residents between the ages of 6 -18 years. 51 % of youth served are low- income or minorities, many from single parent working households that have few resources and little academic support at home . Open to members from 6:30am — 6:30pm, The Club welcomes children who are dropped off by commuting parents each school day at 6:30am. Children are welcomed, scanned into the Club and are provided with a healthy snack if their parents have not provided breakfast. At the appropriate time, children board private BGCSWC buses and are taken directly to their school. After school, the same children board their private bus for the trip back to the Lake Elsinore Clubhouse. Once at The Club, children have snack time and participate in the Before /After School Academic Enrichment Program where students and professional tutors work together to complete the day's homework assignment. Tutors take extra care to ensure that children gain full comprehension and competency in the subjects studied at school each day. Once homework is completed and full comprehension is demonstrated, the children are free to engage in any of the 6 -8 fun daily activities and programs underway at the Lake Elsinore Clubhouse. Programs include music, art, computer tech, STEM (science, technology, engineering, & math), cooking, geography, Teen Community Leaders, videography, sports, and more. At 6:30pm, parents arrive at the Lake Elsinore Club to pick up children who have finished their homework and participated in fun and enriching Club activities for up to 6 hours that day (before and after school). Parents often express their thanks to Club staff for giving them peace of mind by providing a safe, enriching, and challenging environment for their children each day. DETAILED DESCRIPTION OF USE OF FUNDS CDBG grant funds will be combined with BGCSWC matching funds to provide staffing, supplies, and round trip school transportation to before- and after - school programs and tutoring for 60 at- risk /low income Lake Elsinore youth every school day throughout the year (185 days) for a total of 33,300 hours of education support, enrichment, and transportation programs. V. A. indicate the number of people or houschORIN 'That will directly bencrit I-rom your proposal using CDBG fonds: 120 youth served daily at-risk/low iticome youth will Inc. provided with programs & services 41 4°.'§I ------ 1 411 1 � n !-- nn IF 'WA- (1- U1 M wr_ 'I 500 nICII-Ibers yealIy at-ri, !(/low income yowh will be provided with progvams & scrvices C. Length of proposed CDB(;-fu tided activities or service (Iveeks-, nionthsl year): 120 youth x 3 hours per day 360 hours 360 tars. X 1, 85 (lays An year (1,151,601"', 66,600 hours (units) ol'aunual services will be provided for 120 at-riskJlow income Lake Elsinore youth every Mon-Fri throughout: the school year (.1, 85 days): 1), Service will be provided to., CHILDREN Range of Children's Age 6 , 18 Years E'. What methods will be used for community involvement to assure that all who might benefit from the project are provided an oppoilunity to participate? 13GCSWC will use 111novative recruitment mid roficri-al progi-aMS 10 iDlbrm low income l4iiilics about the Academic U.tirichmew awlTranspoi-tation Progi-am, Media will aml specift outreach metbodg will be tailized iticluding fliers at schools, commmlity outreach al. events, Facebook, Twitlej-, Club Website, aiid commmriity partnus like LFUSD, churclies,and othei, tion-profit, orgitlizatiolls. F. What evidence is there of it long-term commitment to the proposal? Describe how year plan to continue the work (Project)after- the CDBG funds are expended? The Boys & Girls Clubs of Southwest County has been providing vital programs and services to at-risk and low income youth for more than 22 years, Programs are funded through local grants, donations, multiple fund-raising events, and corporate sponsorships. Currently, grants have been submitted to WalMart (3 stores), Wells Fargo and Lennar. A $5000 award was received on March 2014 from SoCal Edison foundation. YJ DIATMA E .All. CD1313-111nded activities must meet at least one of live National Objectives of the x CMG pro grarn. Indicate the category of National. Objective to be met by your activity: CATEGORY 1. Benefit to low-moderate income persons (must be documented). Please choose either subcategory A, B, or C. A, U.MITED CLIFINTELE: The project serves clientele that will prgvide docuiTientation of their family size, income, and ethnich. Identity the procedure you currently have ill place to document that at least 51% of the clientele you serve are low- moderate income. persons, BGCSWC's Allberhill Ranch Clubhouse will document need by using "A" the Limited Clientele Method. At-risk/low income Lake Elsinore youth between the ages of 6 —:18 will participate in BGCSWC's Before/After School Academic Enrichment and Transportation Program. All scholarship applicants are required to provide income verification documentation including 1) a copy of the last two current pay stubs 2) a copy of the previous year's federal tax return, 3) verification of social services benefits, and 4) a letter of need. a -pro. at least once nor year for all participants. B. CLIENTELE PRESUMED to be principally low- and moderate- income persons: The following groups are presumed by HUD to meet this criterion. You will be required to submit a certification from the client (s) that they fall into one of the following presumed categories and their ethnicity. The activity will benefit (check one or snore) Abused children Battered ❑ spouses Elderly persons ❑ Severely disabled adults ❑ Homeless persons U Hincrate auuits Persons living with AIDS Migrant Farm workers ❑ Describe your clientele to be served by the project /activity /service. Discuss how this project directly benefits low- and moderate- income residents. Early morning commuting parents need a safe and reliable youth service agency to care for their children and ensure they have proper transportation to /from school, healthy snacks, help with homework and after school tutoring, and great enrichment programs, served up in an environment of encouragement and fun. This Lake Elsinore CDBG grant award would be used to provide scholarships to at- risk/low income Lake Elsinore youth for before- and after - school academic enrichment programs and daily round -trip school transportation. An unlimited number of _scholarships are awarded annually and no qualified child has EVER been denied a scholarship. Grant Funding is awarded using County of Riverside poverty guidelines. Riverside Transit Agency (RTA) Executive, Larry Rubio says, "RTA has endorsed BGCSWC's transportation program as a much needed service to fill the gap in RTA services for school aged youth In the early morning and late afternoon Hours. in Southwest Riverside County. CATEGORY 2: Area Benefit- The project or facility serves, or is available to, ALL persons located within an area where at least 51% of the residents are low /inoderate- income. Census Tract and block group numbers: CT BG CT BG CT BG CT BG CT BG CT BG Enter Total population in Census Tract(s) /Block Group(s): Enter % of low - moderate population in Census Tract(s) /Block Group(s): CATEGORY 3: Prevention or Elimination of Slums and Blight: The proposed project or activity must directly benefit an identified slum and blighted area. is the proposed project located in an area with determinable indications of slum and blight? (Applicant should contact EDA.farst zfproposing to use this National 01?jective Category) ®es W If yes, attach snap of the area with the site highlighted and provide additional documentation of the existence of slum/blight, e.g. photos, news stories, reports, etc. Provide the Percentage of Deteriorated Buildings /Qualified Properties: Slum/Blight Designation Year: Public Improvement Type and Condition: Describe the Boundaries of the Slum/Blight area(s): CATEGORY 4: Activities undertaken to create or retain permanent jobs, at least 51 % of which will be made available to or held by low/moderate- income persons Proposed Job Creation/Retention Total jobs expected to Create: Total jobs expected to Retain: CATEGORY 5: Activities that provide assistance to micro - enterprise owners /developers who are low /moderate - income: Proposed Assistance to Businesses (Clearance and /or rehabilitationn activities; financial assistance to manufacture or expansion.) New Businesses expected to assist: Existing Businesses expected to assist: Enter Total Businesses Expected to Assist: TOTAL ACTI "ATY/ PROJECT BUDGET CDBG FUNDS (include CDBG funds) REQUESTED I . SA. i_w^siiee"a�..e A. Salaries & Wages $ 150,000 $ 14,700 B. Fringe Benefits $ $ C. Consultants & Contract Services $ $ SUB TOTAL $ 150,000 $ 14,700 Ill. Non- Personnel A. Space Costs $ $ B. Rental, Lease or Purchase of Equipment $ $ C. Consumable Supplies $ $ 800 D. Travel $ $ E. Telephone $ F. Utilities $ $ C. Other Costs (scholarships) $ 80,000 $ 9,500 SUB -TOTAL $ 80,000 $ 10,300 All. Other A. Architectural /Engineering Design $ $ B. Acquisition of Real Property $ $ C. Construction /Rehabilitation $ $ D. indirect Costs $ $ TOTAL $230,000 CDBG Funds Requested: $ 25,000 Funding Amount Date Type of Commitment Source Requested Available WalMart Temecula $500 Approved Before /After school programs /transportation WalMart Murrieta $2,500 Pending Before /After school programs /transportation WalMart Lake Elsinore $1,000 Approved Before /After school programs /transportation Wells Fargo $2,500 Received Before /After school programs /transportation Southern California $5,000 Received Before /After school Edison programs /transportation Names and Qualifications of persons responsible for project: Maryann Edwards, President & CEO University of Nevada Reno Masters in Governance, CSBA Maryann Edwards brings to BGCSWC 30 years of business management and public administration experience as the assistant marketing director for one of the nation's largest fast food chains, public affairs manager for Sempra Energy Corporation, director of market development for the Southwest Riverside County Economic Development Corporation, a four —year trustee of the Temecula Valley Unified School District, and a Board member for California State University San Marcos Foundation. She currently serves her community as Temecula's Mayor. Maryann is responsible for all aspects of the Boys & Girls Clubs of Southwest County, its $2 million annual budget, 68 employees, four clubhouses, and programs that enrich the lives of thousands of children each year. She has worked closely with BGCSWC's Board of Directors (all local business owners and community leaders) to rebuild the organization during and after the recession to its current position of strength and outreach to more than 10,000 youth annually in a 600 square mile region. Sam Handley, Operations Director University of Long Beach B.A. in Kineslogy /Computer Science As of this month, October 2014, Sam Handley has worked for the Boys & Girls Clubs for thirty years, holding various titles such as Sports Director, Assistant Executive Director, and Executive Director of Boys & Girls Clubs of Hi- Desert. Now the Operations Director of the Boys & Girls Clubs of Southwest County, he is directly responsible for the smooth operation of the Organization's four clubhouses, transportation department, all information systems, all programs and enrichment activities, Saturday sports leagues, and the 60 professional team members under his guidance that have made BGCSWC a great organization. AII.,� , 4,V. , VII. ANAQLMENILAEALUX� A. Describe your organization's experience in managing and operating projects or activities funded with GDBG or other Federal funds. Over the past 22 years, BGCSWC has been the recipient of federal, county, and local funds including CDBG awards from multiple municipalities. The professional staff is well educated and experienced in all aspects of grant compliance at the highest and strictest levels of accountability. Multiple specialized software programs are used for grant budgeting, data program, development and rnquir menu , etc Annual audits are performed by Nigro and Nigro, CPAs. The organization is well mannnod with nvonglqht hit a 18 member volunteer Board of Directors consistina of local business owners and community leaders. Create promotional Project fliers START DAT E July 1, 2015 MITE . .. ... .... July 10, 2015 for school year 2015-16. Distribute to front office of each Set up meetings with Murrieta July 15, 2015 July 15, 2015 --Superintendent of Schools Hold Ops training meeting Day August 14, 2015 - Ops meeting August 14, 2015 prior to First day of School for all Club personnel - - ...... ...... ... .. . ... Ops meeting to review 6 mos . ........ January 'AS, 2016 i . . ........ January 15, 2016 progress . . . . . .......... . . ......... Conduct post tests and interviews with Project May 2016 May 2016 participants ........ . . . . . ........... . --------- ....... . .. Assess Project test results and June 2016 June 2016 empirical data to measure outcomes Report 2015-16 Project Results at July 22, 2016 July July 22, 2016 July Board and Council mtg. Attach a resource. list (partnersllipS) ill additi011 to the Source and commitment or ffinds ror the operatIOD and mairitc-muicc of file pj,ograim (Include: Sowvel Activity, 1'ear, Alh)caflon, Amount Flypende(t) B. ManagementSystems Does your organization have wriftcri and adopted management systems (i.e. policies and PrOMIUres, including personnel, procurement, property managetnent, record keeping, financial manag(;rnent, etc.)? M� 'es C. Capacity (Ablli(y to munageprogivin evidgranty): Please provide a list of' the names, phone number, and qualifications or the lwrsoli(s) that will Jae primarily responsible l.or the. implementation and completion of the proposed project. W addition to Ille list, provide a detailed organizational chart. (Attach List and Detailed Organizational Chart) a'- c CJ h- t/7 tAl '� } � ""' C) tom, it 3°" {.) APPLICATION CERTIFICATION Undersigned hereby certifies that (check the box after reading each statement, provide the authorized person's name, and sign the document): b__The information contained in the project application is complete and accurate. The applicant agrees to comply with all Federal and County policies and requirements imposed on the project funded in full or part by the CDBG program. The applicant acknowledges that the Federal assistance made available through the CDBG program funding will not be used to substantially reduce prior levels of local, (NOW financial support for community development activities. The applicant fully understands that any facility built or equipment purchased with CDBG funds shall be maintained and /or operated for the approved use throughout its economic i life, pursuant to CDBG regulation. If CDBG funds are approved, the applicant acknowledges that sufficient non -CDBG funds re available or will be available to complete the project as described within a reasonable timeframe. On behalf of the applying organization, 1 have obtained authorization to submit this application for CDBG funding. (DOCUMENTATION ATTACHED Minute Action and /or written Board Approval signed by the Board President). Print Name/Title Authorized Representative: L-- J K�..:� Signature: DATE: I U /to 25 rIJ ;. Boys & Girls Clubs of Southwest County Balance Sheep As a DocaMber 31, 2013 Der, 31, 13 ASS" YWY/5..��IV Assets Chacidrt8lWap Bank of AM&Iaa 2123 (M) 2.806.66 FIM Citk oM 4221(F/URR) 4,061.53 Merrill Lynch 4105 (Stock) US Pmt Mak" OCTi. 3894 409.51 Pao Western Operation Mot 3878 129,792.46 PaG Western Payroll Aeci 3449 39,29423 Pee Western VI 1C 3888 3,909.11 TUtsj c: WcWnWSWhv5 980,334.32 Accounts Receivable Flue From_Capft CammpaMn _ 3,9A1.87 Total Accounts RmcehmW 3,241.87 Offmar Current Assets P-M a.,,..e,.n . _r..._ ._.�._...._ 1: wag to Total Otto Curretlt Amts i1,t?83.10 Toil Cu v"j 186,439,20 Med Assets Bulldinp 2,828,047.84 French Valley Land 1,230,OOD.DO Fmth- FW-.ag • , FexdnewnnM T .`.._ 17F.20088 ampt,ovemants ii73,866.3i Office Equlpmefd 213,313.15 Pei(OI land 236,000.00 vehiclas 300,70235 zAccumulatmd Deproclation - 1,389,283.DD Total Fixed Assets 3,703,907.83 TOTAL ASSETS 3,888,40812 LiABILITM & EQUITY t k"Itles, Current L3awwhs Accounts Papta* Accounts Payable 69,362.30 Tats! Accounts PVIWe 09,352.30 Credit Cmft Credit Garda 9.968.30 Total Creft Cards QN8.30 Oliver Current Uabtmes Pacific Westom LOC7018 497,118.92 Payrou L.ia NIss 39,816.12 Total Other Currant I- lablBtFes 536.833.04 Tor CurrenttL WLrM� ale _2a3.64 Long Term LWARisa Key Mquipment Fh-- 11,768.48 Lease Pay" - De L ne 41,149.61 Total Long Term LA"ttles 52,918.29 Total UaWntios 669,101.93 equity Capital Cempaigo Transfer Acct 293,D82.69 Retained Eambip 3,D28,012.87 SustaineMOty Transfer ACCt 4,700.00 Net 1n.Gi .aw Total Equtty 3,230,224.99 TOTAL LIABILITIES d EQUITY 3,848,406.82 1 Boys & Girls Clubs of Southwest County Balance Sheet As of December 31, 2012 Dec 31, 12 ASSETS ChockinglSavings 3,984,7b6 44 Bonk of America 2123 (LE) 2,351.013 First Cittrens 4221 (MURR) 3,149.47 Merrill Lynch 4108 (Stock) 0.63 PacVVestem OCTL 3884 1,114.19 Pao Maim OpeMBon AGCY 3878 28,023.49 Pac Weotam Payroll Acct 3449 087.03 Pac Westsm vl"mC 3889 7,987.08 Total ChockinglSavInp 43,295.04 Accouurtts Recohid" 15,214.57 Due From CapiW Campaign 3,710.83 Gran" Receivable 53,987.13 Total Accounts Receivable 57,0950 OUm Cune t Assets 59,299.39 Prepaid Expense 41,800.01 Total Other Current Assets 41,800.01 Total Curmd Assets 142.598.81 Ftxed Assets Bugdtngs 2,828,047.94 French Valley Land 1,230,000.00 Furnihre, Rxtun s, Fquipntent 175,200.88 improvamerds 103,898.31 Omcs Equipment 213,313.15 Pujal Land 235,000,00 vehickm 309,79235 zAccumulated Depreciation - 1771,093.00 Total FbMd Asaela 3,822,107.83 TOTAL ASSETS 3,984,7b6 44 LIABILITIES & EQUITY Llahlgtlea Current LiablMdas Accounts Payable Accounts Payable 191,599.45 Total Accounts Payable 191,599.45 Crodit Cards Credit Cards 15,214.87 Total Cram Cards 15,214.57 Other Current IJablUtim Currant portion of LTD 20,940.14 kcRicVlleatamLOC7019 497,118.92 Payro" LWAUUes 59,299.39 Sales TeX Payable 2,397.09 Total Other Cumnt LfNWHIes 579,753.45 Total Currom 1 1, at" 788,567.47 Long Term LiablMles Key Equipment Finance 17,550.12 Lease Payable - Ds Lags 41,149.01 Leas Currant Portion - veMcle - 20,940.14 Tote) Long Term Liabilities 37,785.79 Total t.labliftles 824,333.28 Equity Capital Canpalgn Transfer Aoct 87,7131.02 Retained Earnings 3,184,44423 Not income 411,702.87 Total EqufSy 3,140,433.18 TOTAL LIABILITIES & EQUITY 3,964,76ed4 Ordinary IrcomelExponse income Contributions Income 154,038 -71 Fundraiaing 286,693.77 Grants 667,348.33 Blembership Dues 70,401.50 6ltsc olhu eous Income 14,310.73 Frogram Fees 929,573.64 Rental Incorne 19,b78.D0 Vending 58.50 Trim Income 2,032,009.18 Gress Prom Expense 2,092,009.18 4G!KA r,-j nt*U— &mole 1,610.09 4011( E=mployee Match 8,423.98 Aulomobile.Expense 134,048.55 Awards & Recognition 0,080.01 Bxc ro-Inde -back 3,848,4 9. rvl 0 m es 358.70 Community Contributions 5,359.08 Credit Card Fees 14,549.78 uaPM; "A or. Expen.5.3 129,856.0- dDrug Testing 4,01100 Dues and Subscriptions 18,898.02 Equipment Rsntat 4,408.88 Fund Raising Expenses 108,066.75 Insurance 135,913.44 Interest Expense 26,70122 Intern s"ce 3,415.30 Lk4M M and POImING 1,178.95 Madmung 6268 Office guppa" 25,464.37 PWI-M pcpensaa 1,051,899.65 Payroll Taxes 82,179.08 Postage and Delivery 2,699.11 Printing And Reproduction 19,13212 Professional Fear 17,224.05 Program SupplyFxpenocs 83,301.94 Rent 62.30212 Repatreand Maintenance 41,928.74 ssc&,jr 4,904.08 SWWA Prowam Expense, 1,759.12 Staff Trahnbng 20,422.16 Staff untforms 1,900.63 Taxes 2,275.78 Telephone 43,34328 Utilities 68,128.83 Work Travel 2.0,430.75 Total Expeaee 2,143,484.62 Net Ordinary InCarne - 111,455.44 Other lncomelExpeme Other income other incoMe 71.98 Total Other Income 71.86 Other Exponae PWMMM 40828 Total Other Expense 40929 Net Other hvame -37.43 Net Income - 111,782.87 Applicant's Check -list: The following required documents listed below have been attached. Any missing documentation to the application will be cause for the application to be reviewed as INELIGIBLE. 1. Board of Directors 2. Articles of Incorporation and Bylaws 3. Project Activity Map 4. Project Description ❑ 5. Project Benefit, Category 2, Low Mod Area Maps (Attach if applicable) 6. Project Benefit, Category 3, Slum /Blight Documentation (Maps, Photos, New Stories, Reports, etc.) (Attach if applicable) 7. Leveraging (Current evidence of commitment) Income and Expense Statement 9. Management Capacity (Detailed organization chart) 10. Board Written Authorization approving submission of application 26