The URL can be used to link to this page

Home My WebLink About14-343 Approval of MinutesREPORT TO CITY COUNCIL TO: Honorable Mayor and Members of the City Council FROM: Virginia J. Bloom, City Clerk DATE: November 12, 2014 SUBJECT: Approval of Minutes Recommendation It is recommended that the City Council approve the Minutes as submitted. Discussion The following minutes are submitted for approval: a. Regular City Council meeting of October 28, 2014 Prepared by: Diana Giron Deputy City Clerk Approved and Submitted by: Approved by: Virginia J. Bloom City Clerk Grant Yates City Manager TY 01 Lt'-3 ILL :sF L S 11-1 C) R,E DREAM EXH'Umt: City Councill LAKE- ELSINORE.ORG (951) 674 -3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE EL.SINORE, CA a9 -in CALL i O ORDER r'rL P.11111 M:nxinr Johnson called the meeting at order at 5''✓n ROLL CALL PRESENT: Council Member Hickman, Council Member Magee, Council Member Tisdale, Mayor Pro Tern Manos and Mayor Johnson Also Present: City Manager Yates, City Attorney Leibold, City Clerk Bloom, and Administrative Director Simpson. CI T p C0UICIL CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov't Code §54955.8) Property: APNs 371 - 040 -019; 371- 030 -041; 371- 030 - 038 City Negotiators: City Manager Yates and City Attorney Leibold Negotiating parties: City of Lake Elsinore and E3 Advisors Under negotiation: Price and terms of payment City Attorney Leibold announced that the City Council would be meeting in Closed Session to discuss the item identified on the City Council Closed Session. The City Council recessed to Closed Session at 5:v i p.iMi. Mayor Johnson reconvened the meeting at 7:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Hickman. City of Lake Elsinore Page 1 City Council Meeting Minutes October 28, 2014 ROLL CALL PRESENT: Council Member Hickman, Council Member Magee, Council Member Tisdale, Mayor Pro Tem Manos and Mayor Johnson Also present: City Manager Yates, City Attorney Leibold, City Clerk Bloom, Administrative Services Director Simpson, Community Development Director Taylor, Public Works Director Damasse, Community Services Director Skinner, Police Chief Hollingsworth, and Deputy City Clerk Giron. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council met in Closed Session regarding Conference with Real Property Negotiators pursuant Government Code 54956.8, APNs 371 - 040 -019; 371 - 030 -041; 371 - 030 -038 and that there was no reportable action taken. PRESENTATIONS / CEREMONIALS Business of the Quarter - Thermal Electronics, Inc. Mayor Johnson presented the Buisiness of the Quarter recognition to Thermal Electronics, Inc. President Butch Noll accepted the plaque and stated that their business is about giving back to the community. He thanked the Council for this recognition. PUBLIC COMMENTS — None CONSENT CALENDAR 1) ID# 14 -320 Approval of Minutes Attachments: CC Minute Report 10 -28 -2014 CC Minutes 10 -14 -2014 It is recommended that the City Council approve the Minutes as submitted. 2) ID# 14 -321 Warrant List Dated October 16, 2014 Attachments: City Staff Re oft 10 -28 -14 Warrant Summar Cit 10 16 14 Warrant List City 10 16 14 It is recommended that the City Council of the City of Lake Elsinore receive and file the Warrant List dated October 16, 2014. City of Lake Elsinore Page 2 City Council Meeting Minutes October 28, 2014 3) 1D# 14 -322 Acceptance of the Emergency Management Performance Grant-for FY 2014 / 2015 (EMPG14) Attachments: EMPG 14 Staff Report Exhibit A EMPG14 Funding Approval Letter Exhibit B EMPG14 Grant Certifications and Assurances Accept the Emergency Management Performance Grant #2014 -0070 (EMPG14) from the California Office of Emergency Services (Cal -OES) for FY 2014/2015; and Authorize revenue appropriation of $16,721 to Emergency Services Grant Revenue (100 - 0000 - 336 =02 -00 <tel:100- 0000 - 336- 02 -00 >) to offset the EMPG14 expense. 41 1D# 14 -323 Professional Services Agreement with GHD. Inc., for Development of a Building Facilities Maintenance and Replacement Master Plan_ Project 230000 Attachments: GHD - FMP Final 102014 rroressionai cervices Agmi r-acmnes mH Award contract for the Facilities Master Plan project to GHD, Inc., in the amount not to exceed $70,544; Establish a project program budget of $81,126 (includes a 15% contingency); and Authorize the City Manager to execute the contract and anv nrniprf rhanna nrrlare with r' 14n, Inc., to the ftits ..5 H.....�t..ac..w,,.e -••a r. -a - -- ••••••••�•• •••••••••• •••••• •�• ••-, •••., :;p w v..; ne,,,w v, a „e Baca wnanau program budget. 5) 1D# 14 -324 Professional Services Agreement with Glib, Inc., for Development of a City Park Facilities Maintenance and Replacement Faster Plan Project 4106 Attachments:. GHD- Parks MP Final 102014 Form Professional Services Agmt Parks MP Award contract for the Parks Master Plan Update project to GHD, Inc., in the amount not to exceed $81,352; Establish a program budget of $93,555 (includes a 15% contingency); and Authorize the City Manager to execute the contract and project change orders with GHD, Inc., up to the limits of the established program budget. 7) 1D# 14 -326 Proposed Road Closures for the Lake Elsinore Grand Prix Attachments: CC Rpt LE Grand Prix Road Closure1 Final 102014 Attachment A - Grand PrixCourseMap2014wStreets Authorize the closures of streets listed herein. City of Lake Elsinore Page 3 City Council Meeting Minutes October 28, 2014 8) ID# 14 -327 Grant of Easement to Suthern California Edison Rule 20A Underground Project APN 375 - 350 -056 <tel:375- 350 -056> Attachments: Grant of Easement SCE Final 102014 Vicinity Map Easement Exhibit Authorize the City Manager to process the easement documents and instruct staff to forward the documents to Southern California Edison (SCE) for recordation. 9) ID# 14 -328 Approval of an Appropriation Increase of $75,000 to Project No. 4423 Traffic Signal Improvements at Summerhill Drive / Via Scenica Attachments: SummerHill Traffic Signal Staff Report CO Request Final Approve an increase of $75,000 to the project contingency appropriation and authorize the City Manager to approve all change orders up to the total project budget of $290,116. City Clerk Bloom announced two speakers on Agenda Item No. 6, therefore pulling this item from the Consent Calendar. Motion by Mayor Pro Tern Manos, seconded by Council Member Hickman, to approve the Consent Calendar, less Agenda Item No. 6, passed by unanimous vote as follows: AYES Mayor Pro Tern Manos, Council Member Hickman, Council Member Magee, Council Member Tisdale, and Mayor Johnson NOES None ABSENT: None ABSTAIN: None AGENDA ITEM(S) PULLED 6) ID# 14 -325 Approval of an Appropriation Increase of $15,000 to Project No. Z40000 Don Park Fencing (McVicker Park) Attachments: McVickers Dog Park CO Approve an increase of $15,000 to the project contingency appropriation and authorize the City Manager to approve all change orders up to the total project budget of $41,000 Community Services Director Skinner provided an overview of the staff report and amenities that will be available at the park. Barbara Bousman, Lake Elsinore resident, stated that she takes her dog to McVicker dog park and Rosetta Canyon dog park, however Rosetta has large bark material that small dogs and people do not enjoy walking on. Ms. Bousman suggested that the bark be replaced with a dirt surface. City of Lake Elsinore Page 4 City Council !Meeting !Minutes October 28, 2014 Charles i"'ohiberg, Lake Elsinore resident, spoke regarding the overcrowding of dogs at McVicker dog park and the negative effects. He suggested leaving McVicker baseball fields open as a dog park until 10:00 a.m. to relieve the overcrowding and snake more room for dogs to exercise. Motion by Council Member Tisdale, seconded by Council Member Hickman, to approve the increase of $15,000 to the project contigency appropriation and autorize the City Manager to approve all change orders up to the total project budget of $41,000, passed by unanimous vote as follows: AYES Council Member Tisdale, Council Member Hickman, Council Member Magee, Mayor Pro Tern Manos, and Mayor Johnson NOES None ABSENT: None ABSTAIN: None asoi�ao e� a.o�n ®ov.or_tco 10) ID# 14-329 Oenerai Street Vacation for Street Right -of -Way and Portions of Public Utility Easements_ Adjacent to Lot 'H" (Obaria Wav) and Lot 'R' (Hermosa Drive) within Tract 36115 -1 Attachments: TR 36115 -1 Street Vacation - CC Staff Report -', 10 -28 -14 Legal Description VigbjV Map Plat hfinn TR 36115 -1 Street Vacation - PC Resolution - 9 -2 -14 TR 36115 -1 Street Vacation - cc Resolution to Vacate Conduct the Public Hearing to vacate portions of Lot H (Obaria Way) and Lot R (Hermosa Drive) and portions of public utility easements within Tract 36115 -1 that was opened at the October 14, 2014 City Council meeting and continued to this October 28, 2014 meeting; and Adopt Resolution No. 2014 -073 A Resolution of the City Council of the City of Lake Elsinore, California, Vacating street Right -Of -Way and Portions of Public Utility Easements Adjacent to Lot "H" and Lot "R" within Tract 36115 -1. Mayor Johnson opened the Public Hearing at 7:13 p.m. Public Works Director Damasse provided an overview of staffs recommendation to accept public comments and requested Council to continue the Public Hearing to the Special City Council meeting of November 12, 2014. Mayor Johnson called for public comments; no public comments were received. City of Lake Elsinore Page 5 City Council Meeting Minutes October 28, 2014 Motion by Council Member Hickman, seconded by Mayor Pro Tem Manos, to continue the Public Hearing until the November 12, 2014, Special City Council meeting to allow for public noticing of proposed vacation or portions of Lot H (Obaria Way) and Lot R (Hermosa Drive) and portions of public utility easements within Tract 36115 -1, passed by unanimous vote as follows: AYES Council Member Hickman, Mayor Pro Tem Manos, Council Member Magee, Council Member Tisdale, and Mayor Johnson NOES None ABSENT: None ABSTAIN: None APPEALS) - None BUSINESS ITEM(S) - None PUBLIC COMMENTS Barbara Bousman, Lake Elsinore resident, spoke in favor of services provided by Animal Friends of the Valleys. Frank Taylor, Palm Dessert resident, requested a presentation regarding a conceptual program of unmanned aerial systems at a future City Council meeting. Mr. Taylor provided a brief background of his company and how the aerial systems could provide service to public agencies. Brenda Dennsteat, Western Municipal Water District Board Member, explained that the Western Municipal Water District (WMWD) appears on the City's General Election ballot because they are the wholesale agency that sells water to Elsinore Valley Municipal Water District (EVMWD) which is the direct provider to the City residents. Board Member Dennsteat announced that WMWD offers a rebate program for drought tolerance landscape designs; education programs through the school districts; the Solar Cup at Lake Skinner in May; and tours to the Delta or Colorado River. CITY MANAGER COMMENTS 11) ID# 14 -330 City Departmental Monthly Reports Attachments: City Dept Monthly Reports City Manager Yates introduced Lt. Scott Madden. Public Works Director Damasse provided an update of the Slurry Seal Project for the roadway improvements. He announced that the construction schedule is available on the City's website and provided an update of the traffic signal installation at Via Scenica and Summerhill. CITY ATTORNEY COMMENTS - None City of Lake Elsinore Page 6 City Council Meeting Minutes October 28, 2014 CITY COUNCIL COMMENTS Council Member Hickman announced the Veterans Memorial Unveiling and Observance Ceremonly at the Storm Stadium on Sunday, November 9th, at 9:15 a.m.; Grand Prix on November 8th and 9th; and thanked City Management and staff for their work, Council Member Hickman reminded the public to drive safely on Holloween night; announced the Temescai High School vs. Elsinore High School football game on Thursday, October 30th; and the Day of Dead event on Saturday, November 1 st from 1:00 p.m. to 6:00 p.m. on Main Street. Council Member Hickman reminded the public to vote on Tuesday, November 4th. Council Member Magee requested that staff examine the bark material located at Rosetta Canvnn n -ark as art of the nark asses ent o �nril '+ du +h. public don 11 pw., V sm �i--- ,v,c,,,u Magee ii�viteu t��c pub�l� to attend the Elsinore Grand Prix on November 8th and 9th at the Storm Stadium; and announced that Studio 395 will paint a mural that depicts the Elsinore Grand Prix on Graham Avenue. Council Member Tisdale announced that 160 bricks have been sold for the Veterans Memorial and that the ceremony will be held on November 9th at 9:15 a.m. at the Storm Stadium. He stated that the Lake Elsinore Police Department has done a great iob with all the recent police activity. Council Member Tisdale reminded the public to vote on Tuesday, November 4th and thanked staff for their hard work. Mayor Pro Tern Manos announced the Grand Prix event on November 8th and 9th and reminded nartininants that the registratinn fee AA ill increase from $95 to $125 nn November 6th. He announced the Dia de Los Muertos event of November 1st on Main Street; thanked the Lambs Fellowship Church for their clean up event in the City; and announced the Lucas Oil raring a ,=r.f th= L;JaQ held nn f1r+nh r 2�.h. l tr, ftfaynr Pro i — �r rirA -A +"- as -- ve iiniIucu ui public to vote on Tuesday, November 4th. Mayor Johnson welcomed the new businesses to the City: PHS Lake Elsinore, and Rike Engineering, LLC and thanked them for investing in the City. She stated that she was overwhelmed by the community's participation in the State of City event and announced that it would be airing on November 5th on Verizon Channel 20, and Time Warner Channel 31, everyday at 10:00 a.m. and 7:00 p.m. Mayor Johnson thanked her collegues, the community, City staff, and orgainizations for their assistance in the State of the City event. Mayor Johnson commented that the dog park was not originally planned for McVicker park and that the City is workiq on a solution and that the mixed use is the best compromise. Mavor Johnson welcomed Lt. Madden to the City. City of Lake Elsinore Page 7 City Council Meeting Minutes October 28, 2014 ADJOURNMENT Mayor Johnson announced that the regular City Council meeting of Tuesday, November 11th has been cancelled. Therefore, the City Council adjourned this meeting at 7:40 p.m. to the Special Council meeting on Wednesday, November 12, 2014. The Closed Session meeting will be held at 5:00 p.m. and the Public meeting will be held at 7:00 p.m. at the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA. Natasha Johnson, Mayor Virginia J. Bloom, City Clerk City of Lake Elsinore Page 8