HomeMy WebLinkAbout14-324 Professional Services Agreement with GHD, Inc. Project 4106CITY OF
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E L SI1A0R, E
DREAM EXTREME-
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT M. YATES
CITY MANAGER
DATE: OCTOBER 28, 2014
SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH GHD, INC., FOR
DEVELOPMENT OF A CITY PARK FACILITIES MAINTENANCE
AND REPLACEMENT MASTER PLAN, PROJECT 4106
Recommendations
Award contract for the Parks Master Plan Update project to GHD, Inc., in the
amount not to exceed $81,352. Establish a program budget of $93,555
(includes a 15% contingency).
2. Authorize the City Manager to execute the contract and project change orders
with GHD, Inc., up to the limits of the established program budget.
Background
The City of Lake Elsinore desires to inventory and assess the physical and safety
conditions of its current public park facilities and amenities in order to develop a City
Park Facilities Maintenance and Replacement Master Plan (PFMP). The PFMP will
identify short and long -term maintenance and replacement needs and will guide the City
in identifying, prioritizing, and optimizing capital maintenance and replacement
expenditures, understanding the risks of failure of the various facility elements, systems,
and amenities, and to preserve and sustain the City's public building assets for existing
and future users.
Discussion
The PFMP project will include: inventory and assessment of eighteen (18) public parks,
assessment of the La Laguna campgrounds, evaluation of the condition and operational
preparedness of all Life - Safety systems, map development of City park facilities as a
Geographic Information System (GIS) layer, and an ADA Transition Plan.
Professional Services Agreement with GHD, Inc., for Project 230000
October 28, 2014
Page 2
The City invited proposals from qualified consulting firms on September 9, 2014 and
rerPiyerl three nrnnnsals in reSnnnca tv itc "Pa i icct for Proposal" +nr ocen+ management
services:
Consultant
city°
fed Amount
GHD, Inc.
Irvine _
$81,352
I— Civil�Source
Irvine
$93,566
Bel rger /ARAM
Fake Elsinore
$551,304
Al!
s . gn.rrnvr�..invc a Iiv c xni ®r® J ra! 4,_ I JH
vvci� ys4II eIUIIy CIU IIQJCU t proJecL Under
Ss W!momM: !mm " i
approach. As a result, GHD, Inc., was selected as the most qualified to perform the
required scope of work.
Fiscal Impact
Sufficient fund: were approved in the adopted CIP budget for FY 14/15 for project number
L3000.
Prepared by
Approved by:
Approved by
Mia Beltran
Management Analyst
Vince Damasse, P.E.
Director of Public Works
Grant M.Yates
City Manager
Attachments: Agreement for Professional Services (PSA)
AGREEMENT FOR PROFESSIONAL SERVICES
GHD, Inc.
Proposal for Development of a City Park Facilities
Maintenance and Replacement Master Plan
This Agreement for Professional Services (the "Agreement ") is made and entered into as
of October 28, 2014, by and between the City of Lake Elsinore, a municipal corporation ( "City ")
and GHD, Inc., a Consulting firm ( "Consultant ").
RECITALS
A. The City has determined that it requires the following professional services:
inventory and assessment of the physical and safety conditions of its current park facilities and
amenities in order to develop a Park Facilities Maintenance and Replacement Master Plan.
B. Consultant has submitted to City a proposal, dated October 9, 2014, attached
hereto as Exhibit A ( "Consultant's Proposal ") and incorporated herein, to provide professional
services to City pursuant to the terms of this Agreement.
C. Consultant possesses the skill, experience, ability, background, certification and
knowledge to perform the services described in this Agreement on the terms and conditions
described herein.
D. City desires to retain Consultant to perform the services as provided herein and
Consultant desires to provide such professional services as set forth in this Agreement.
AGREEMENT
1. Scope of Services. Consultant shall perform the services described in
Consultant's Proposal (Exhibit A). Consultant shall provide such services at the time, place, and
in the manner specified in Consultant's Proposal (Exhibit A), subject to the direction of the City
through its staff that it may provide from time to time.
2. Time of Performance.
a. Time of Essence. Time is of the essence in the performance of this
Agreement. The time for completion of the professional services to be performed by Consultant
is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently
the professional services contemplated pursuant to this Agreement according to the agreed upon
performance schedule in Consultant's Proposal (Exhibit A).
b. Performance Schedule. Consultant shall commence the services pursuant
to this Agreement upon receipt of a written notice to proceed and shall perform all services within
the time period(s) established in the Consultant's Proposal (Exhibit A). When requested by
Consultant, extensions to the time period(s) specified may be approved in writing by the City
Manager.
Form Professional Services Agmt Parks MP Page 1
C. Term. The term of this Agreement shall commence upon execution of this
Agreement and shall continue until the services and related work are completed in accordance
with the Consultant's Proposal (Exhibit A).
3. Compensation. Compensation to be paid to Consultant shall be in accordance
with the fees set forth in Consultants' Proposal (Exhibit A), which is attached hereto and
incorporated herein by reference. In no event shall Consultant's compensation exceed Eighty
One T housand T hree Hundred Fifty Two dollars ($81,362) without additional written
authorization from the City. Notwithstanding any provision of Consultant's Proposal to the
contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed at cost without an
inflator or administrative charge. Payment by City under this Agreement shall not be deemed a
waiver of defects, even if such defects were known to the City at the time of payment.
4. Method of Payment. Contractor shall promptly submit billings to the City describing
the services and related work performed during the preceding month to the extent that such
services and related work were performed. Contractor's bills shall be seareaated by orolect task.
if applicable, such that the City receives a separate accounting for work done on each individual
task for which Contractor provides services. Contractor's bills shall include a brief description of
the services performed, the date the services were performed, the number of hours spent and by
whom, and a description of any reimbursable expenditures. City shall pay Contractor no later
than forty -five (45) days after receipt of the monthly invoice by City staff.
5. Suspension or Termination.
a. The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten
(10) days prior written notice. Upon receipt of such notice, the Consultant shall immediately cease
all work under this Agreement, unless the notice provides otherwise. If the City suspends or
terminates a portion of this Agreement such suspension or termination shall not make void or
invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City
shall pay to Consultant the actual value of the work performed up to the time of termination,
provided that the work performed is of value to the City. Upon termination of the Agreement
pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section
entitled "Method of Payment" herein.
6. Ownership of Documents. All plans, studies, documents and other writings
prepared by and for Consultant, its officers, employees and agents and subcontractors in the
course of implementing this Agreement, except working notepad internal documents, shall
become the property of the City upon payment to Consultant for such work, and the City shall
have the sole right to use such materials in its discretion without further compensation to
Consultant or to any other party. Consultant shall, at Consultant's expense, provide such reports,
plans, studies, documents and other writings to City upon written request. City acknowledges
that any use of such materials in a manner beyond the intended purpose as set forth herein shall
be at the sole risk of the City. City further agrees to defend, indemnify and hold harmless
Consultant, its officers, officials, agents, employees and volunteers from any claims, demands,
actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs and
expenses in connection therein), arising out of the City's use of such materials in a manner beyond
the intended purpose as set forth herein.
Page 2
a. Licensinq of Intellectual Property. This Agreement creates a nonexclusive
and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights,
designs, and other intellectual property embodied in plans, specifications, studies, drawings,
estimates, and other documents or works of authorship fixed in any tangible medium of
expression, including but not limited to, physical drawings or data magnetically or otherwise
recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ( "Documents & Data "). Consultant shall require that all subcontractors
agree in writing that City is granted a nonexclusive and perpetual license for any Documents &
Data the subcontractor prepares under this Agreement. Consultant represents and warrants that
Consultant has the legal right to license any and all Documents & Data. Consultant makes no
such representation and warranty in regard to Documents & Data which were prepared by design
professionals other than Consultant or provided to Consultant by the City. City shall not be limited
in any way in its use of the Documents & Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
b. Confidentiality. All ideas, memoranda, specifications, plans, procedures,
drawings, descriptions, computer program data, input record data, written information, and other
Documents & Data either created by or provided to Consultant in connection with the performance
of this Agreement shall be held confidential by Consultant. Such materials shall not, without the
prior written consent of City, be used by Consultant for any purposes other than the performance
of the services under this Agreement. Nor shall such materials be disclosed to any person or
entity not connected with the performance of the services under this Agreement. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
City's name or insignia, photographs relating to project for which Consultant's services are
rendered, or any publicity pertaining to the Consultant's services under this Agreement in any
magazine, trade paper, newspaper, television or radio production or other similar medium without
the prior written consent of City.
7. Consultant's Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating to charges for
services, or expenditures and disbursements charged to City for a minimum period of three (3)
years, or for any longer period required by law, from the date of final payment to Consultant to
this Agreement.
b. Consultant shall maintain all documents and records which demonstrate
performance under this Agreement for a minimum period of three (3) years, or for any longer
period required by law, from the date of termination or completion of this Agreement.
C. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Manager, City Attorney, City Auditor or a designated
representative of these officers. Copies of such documents shall be provided to the City for
inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually
agreed upon, the records shall be available at Consultant's address indicated for receipt of notices
in this Agreement.
d. Where City has reason to believe that such records or documents may be
lost or discarded due to dissolution, disbandment or termination of Consultant's business, City
Page 3
may, by written request by any of the above -named officers, require that custody of the records
be given to the City and that the records and documents be maintained in City Hall. Access to
such records and documents shall be granted to any party authorized by Consultant, Consultant's
representatives, or Consultant's successor -in- interest.
8. Independent Contractor. It is understood that Consultant, in the performance of
the work and services agreed to be performed, shall act as and be an independent contractor and
shall not act as an agent or employee of the City.
9. PERS Eligibility Indemnification. In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement claims or is
determined by a court of competent jurisdiction or the California Public Employees Retirement
System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and /or employer
contributions for PERS benefits on behalf of Consultant or its employees, agents, or
subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City.
Notwithstanding any other federal, state and local laws, codes, ordinances and
regulations to the contrary, Consultant and any of its employees, agents, and subcontractors
providing service under this Agreement shall not qualify for or become entitled to, and hereby
agree to waive any claims to, any compensation, benefit, or any incident of employment by City,
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to
any contribution to be paid by City for employer contribution and /or employee contributions for
PERS benefits.
10. Interests of Consultant. Consultant (including principals, associates and
professional ernpioyees) covenants and represents that it does not now have any investment or
interest in real property and shall not acquire any interest, direct or indirect, in the area covered
by this Agreement or any other source of income, interest in real property or investment which
wntild hp �ffari= ane, mnnnar r:r Annraa kw +ha rnarf r -n n , f :a , o-3
_ �. ,, , -1.1 — u Z11 ,., .y L::� �..::v:: i a n � vi vGnsultai n o services
hereunder. Consultant further covenants and represents that in the performance of its duties
hereunder no person having any such interest shall perform any services under this Agreement.
Consultant is not a designated employee within the meaning of the Political Reform Act
because Consultant:
a. will conduct research and arrive at conclusions with respect to his /her
rendition of information, advice, recommendation or counsel independent of the control and
direction of the City or of any City official, other than normal agreement monitoring; and
b. possesses no authority with respect to any City decision beyond rendition
of information, advice, recommendation or counsel. (FPPC Reg. 18700(x)(2).)
11. Professional Ability of Consultant. City has relied upon the professional training
and ability of Consultant to perform the services hereunder as a material inducement to enter into
this Agreement. Consultant shall therefore provide properly skilled professional and technical
personnel to perform all services under this Agreement. All work performed by Consultant under
this Agreement shall be in accordance with applicable legal requirements and shall meet the
standard of quality ordinarily to be expected of competent professionals in Consultant's field of
expertise.
Page 4
12. Compliance with Laws. Consultant shall use the standard of care in its profession
to comply with all applicable federal, state and local laws, codes, ordinances and regulations.
13. Licenses. Consultant represents and warrants to City that it has the licenses,
permits, qualifications, insurance and approvals of whatsoever nature which are legally required
of Consultant to practice its profession. Consultant represents and warrants to City that
Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term
of this Agreement, any licenses, permits, insurance and approvals which are legally required of
Consultant to practice its profession. Consultant shall maintain a City of Lake Elsinore business
license.
14. Indemnity. Consultant shall indemnify, defend, and hold harmless the City and its
officials, officers, employees, agents, and volunteers from and against any and all losses, liability,
claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily
injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law
or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts
or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they
could be held strictly liable, or by the quality or character of their work. The foregoing obligation
of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of
law arises from the sole negligence or willful misconduct of the City or its officers, employees,
agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents
have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is
understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend
as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from
liability under this indemnification and hold harmless clause. This indemnification and hold
harmless clause shall apply to any damages or claims for damages whether or not such insurance
policies shall have been determined to apply. By execution of this Agreement, Consultant
acknowledges and agrees to the provisions of this Section and that it is a material element of
consideration.
15. Insurance Requirements.
a. Insurance. Consultant, at Consultant's own cost and expense, shall
procure and maintain, for the duration of the contract, unless modified by the City's Risk Manager,
the following insurance policies.
i. Workers' Compensation Coverage. Consultant shall maintain
Workers' Compensation Insurance and Employer's Liability Insurance for his /her
employees in accordance with the laws of the State of California. In addition, Consultant
shall require each subcontractor to similarly maintain Workers' Compensation Insurance
and Employer's Liability Insurance in accordance with the laws of the State of California
for all of the subcontractor's employees. Any notice of cancellation or non - renewal of all
Workers' Compensation policies must be received by the City at least thirty (30) days prior
to such change. The insurer shall agree to waive all rights of subrogation against City, its
officers, agents, employees and volunteers for losses arising from work performed by
Consultant for City. In the event that Consultant is exempt from Worker's Compensation
Insurance and Employer's Liability Insurance for his /her employees in accordance with
the laws of the State of California, Consultant shall submit to the City a Certificate of
Exemption from Workers Compensation Insurance in a form approved by the City
Attorney.
Page 5
ii. General Liability Coverage. Consultant shall maintain commercial
general liability insurance in an amount not less than one million dollars ($1,000,000) per
occurrence for bodily injury, personal injury and property damage. If a commercial general
liability insurance form or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required occurrence
limit. Required commercial general liability coverage shall be at least as broad as
Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed.
11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering
comprehensive General Liability and Insurance Services Office form number GL 0404
covering Broad Form Comprehensive General Liability. No endorsement may be attached
limiting the coverage.
iii. Automobile Liability Coverage. Consultant shall maintain
automobile liability insurance covering bodily injury and property damage for all activities
of the Consultant arising out of or in connection with the work to be performed under this
Agreement, including coverage for owned, hired and non -owned vehicles, in an amount
of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
Automobile liability coverage must be at least as broad as insurance Services Office;
Automobile Liability form CA 0001 (ed. 12/90) Code 1 ( "any auto "). No endorsement may
be attached limiting the coverage.
iv. Professional Liability Coverage. Consultant shall maintain
professional errors and omissions liability insurance appropriate for Consultant's
profession for protection against claims alleging negligent acts, errors or omissions which
may arise from Consultant's services under this Agreement, whether such services are
provided by the Consultant or by its employees, subcontractors, or sub consultants. The
amount of this insurance shall not be less than one million dollars ($1,000,000) on a
claims -made annual aggregate basis, or a combined single limit per occurrence basis.
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✓. 1I1i11tJ. 1 =G111 gG11G1 QI IMI"HIIy C11 1U QULU111U1Jllu iiaullity ::1Z Ul at tl,C
policy shall be with insurers possessing a Best's rating of no less than AM and shall be
endorsed with the following specific language:
i. The City, its elected or appointed officers, officials, employees,
agents and volunteers are to be covered as additional insured with respect to liability
arising out of work performed by or on behalf of the Consultant, including materials, parts
or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the
City, its elected or appointed officers, officials, employees, agents and volunteers.
Any insurance maintained by the City, including any self- insured retention the City_ may
have, shall be considered excess insurance only and shall not contribute with it.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with respect to the limits of
liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its
elected or appointed officers, officials, employees or agents.
Page 6
V. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its elected or appointed officers, officials,
employees, agents or volunteers.
vi. The insurance provided by this Policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits except after thirty (30) days written
notice has been received by the City.
C. Deductibles and Self- Insured Retentions. Any deductibles or self- insured
retentions must be declared to and approved by the City. At the City's option, Consultant shall
demonstrate financial capability for payment of such deductibles or self- insured retentions.
d. Certificates of Insurance. Consultant shall provide certificates of insurance
with original endorsements to City as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of
performance of this Agreement. Current certification of insurance shall be kept on file with the
City at all times during the term of this Agreement.
16. Notices. Any notice required to be given under this Agreement shall be in writing
and either served personally or sent prepaid, first class mail. Any such notice shall be addressed
to the other party at the address set forth below. Notice shall be deemed communicated within
48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Consultant: GHD, Inc.
Attn: Colin Chung
16451 Scientific Way
Irvine, CA 92618
17. Entire Agreement. This Agreement constitutes the complete and exclusive
statement of Agreement between the City and Consultant. All prior written and oral
communications, including correspondence, drafts, memoranda, and representations, are
superseded in total by this Agreement.
18. Amendments. This Agreement may be modified or amended only by a written
document executed by both Consultant and City and approved as to form by the City Attorney.
19. Assignment and Subcontracting. The parties recognize that a substantial
inducement to City for entering into this Agreement is the professional reputation, experience and
competence of Consultant and the subcontractors listed in Exhibit B. Consultant shall be fully
responsible to City for all acts or omissions of any subcontractors. Assignments of any or all
Page 7
rights, duties or obligations of the Consultant under this Agreement will be permitted only with the
express consent of the City, Cnnsl lltant ghall not ci ihnnntract any nnr tion of work k to be
er for hied i,inder
4. L_ mgreelilent except as provided in Exhibit B without the written authorization
p �,` - -p-
of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for
all acts or omissions of +a hoJC subcontractors. i h viv thing in this, nuy...l _ C._C_ me i
sl Iclll cl sate any
contractual relationship between City and any subcontractor nor shall it create any obligation on
the part of the City to pay or to see to the payment of any monies due to any such subcontractor
other than as otherwise is required by law.
20. Waiver. Waiver of a breach or default under this Agreement shall not constitute a
continuing waiver of a subsequent breach of the same or any other provision under this
Agreement.
21. Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this
Agreement shall continue in full force and effect.
22. Controlling Law Venue. This Agreement and all matters relating to it shall be
governed by the laws of the State of California and any action brought relating to this Agreement
hail be held ly ' state fl- _ County r Riverside.
shall vc i IciU exclusively rill a sidle l.Ul.11 t II I !I IC lsUUf Ity UI rclVer'Slde. -
23. Litiqation Expenses and Attornevs' Fees. If either party to this Agreement
commences any legal action against the other party arising out of this Agreement, the prevailing
party shall be entitled to recover its reasonable litigation expenses, including court costs, expert
witness fees, discovery expenses, and attorneys' fees.
24. Mediation. The parties agree to make a good faith attempt to resolve any disputes
arising out of this Agreement through mediation prior to commencing litigation. The parties shall
mutually agree upon the mediator and share the costs of mediation equally. if the parties are
unable to agree upon a mediator, the dispute shah be subm=itted to JAMS or its successor in -
interest. JAMS shall provide the parties with the names of five qualified mediators. Each party
shall have the option to strike two of the five mediators selected by JAMS and thereafter the
mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation,
either party may commence litigation.
25. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
26. Authority to Enter Agreement. Consultant has all requisite power and authority to
conduct its business and to execute, deliver, and perform the Agreement. Each party warrants
that the inUJi�iirAl�u — �J✓hn have signed t iS Agrceiiicnt have the iegaai power, right, chid dUL11Urlty lU 1-1 make this Agreement and to bind each respective party. The City Manager is authorized to enter
into an amendment or otherwise take action on behalf of the City to make the following
modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non -
monetary changes in the scope of services; and /or (d) suspend or terminate the Agreement.
27. Prohibited Interests. Consultant maintains and warrants that it has not employed
nor retained any company or person, other than a bona fide employee working solely for
Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid
Page 8
nor has it agreed to pay any company or person, other than a bona fide employee working solely
for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or violation
of this warranty, City shall have the right to rescind this Agreement without liability. For the term
of this Agreement, no member, officer or employee of City, during the term of his or her service
with City, shall have any direct interest in this Agreement, or obtain any present or anticipated
material benefit arising therefrom.
28. Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex
or age. Such non - discrimination shall include, but not be limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or
termination.
29. Prevailing Wages. Consultant is aware of the requirements of California Labor
Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8,
Section 16000, et seq., ( "Prevailing Wage Laws "), which require the payment of prevailing wage
rates and the performance of other requirements on "public works" and "maintenance" projects.
Consultant agrees to fully comply with all applicable federal and state labor laws (including,
without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in
connection with the Work or Services provided pursuant to this Agreement, Consultant shall bear
all risks of payment or non - payment of prevailing wages under California law, and Consultant
hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees,
agents, and volunteers, free and harmless from any claim or liability arising out of any failure or
alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive
termination of this Agreement.
30, Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
[Signatures on next page]
Page 9
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
U I. I oL vJi ILL i QVV VC.
"CITY" "CONSULTANT"
CITY OF LAKE ELSINORE, a municipal CND, Inc., a Consultant
corporation
Grant Yates, City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
Attachments: Exhibit A — Consultant's Proposal
Exhibit B — List of Subcontractors
By:
Its:
Page 10
EXHIBIT A
CONSULTANT'S PROPOSAL
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Section 4 Scope of Work
Project approach
GHD will work in collaboration with City stakeholders to
develop a Park Facilities Maintenance and Replacement
Master Plan for 18 individual Parks including energy and
water use audit and an ADA transition sub - plans. The
electronic data collected during the course of the project
will serve two key purposes: firstly it will be organized to
allow for inclusion into the City's existing systems.
Secondarily it will serve as the foundation to drive an
executive level business intelligence dashboard designed
to guide prioritization and funding decisions required for
effective master planning. Our goal is not to simply provide
a document representing a snapshot in time but rather a
system that allows the City to evaluate asset condition and
priorities at any time during the current and future fiscal
cycles. By building the required information into the City's
existing information systems, City staff can incorporate
asset management into their daily activities. While this
approach is effective for Parks, the same concept can be
applied to City owned buildings or any other municipal
asset class. Our flexible framework will allow for the
incorporation of additional assets as business needs arise.
By keeping data integrated and current, the City will have
taken several steps towards a city -wide framework for
asset management and master planning.
A successful and sustainable asset management program
must be balanced across core asset management
elements. Because no two organizations are exactly alike,
our approach will not replicate our past projects, but rather
leverage our previous experience to develop an
appropriate asset management program for the City. As
illustrated in the figure below, a comprehensive asset
management program needs to balance the levels of
service expected, the cost to provide those services, and
the mitigate the risks associated with providing those
services.
In addressing the City's request, our project approach is
proposes two phases illustrated in the figure below. The
first phase focuses on information gathering by identifying
the assets owned and managed, quantifying levels of
service and associated risks. Drawing upon the first phase,
the second phase projects the future needs and
management strategies to meet the required levels of
service. The:, major tasks of each phase are detailed and
explained below.
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Phase 1:
Identification &
Quantification
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Phase2:
Documentation
lentification and Ouantificatic
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The focus of Phase 1 is to establish a foundation to
facilitate an organized, logical, and data - driven approach
to decision - making. This phase will raise the awareness of
core concepts of asset management allowing for
incorporation into the City's processes. This will be
accomplished through workshop, meetings, the creation of
an asset register, the establishment of levels of service,
and the development of tools and methodologies to
consistently and transparently analyze the asset failure
modes, residual lives, replacement costs and risks. The
Phase 1 tasks include the following:
• Task 1 — Kick —off Meeting
• Task 2 — Key Concepts Workshop
• Task 3 —Asset Register Development
• Task 4 — Asset Inventory / Condition Assessment
• Task 5 — Master Plan Analysis
o Identify Failure Modes
o Determine Residual Lives
o Determine Levels of Service
o Assess Risk
o Development Management Strategies
o Asset Management System
Recommendation
The focus of Phase 2 is to apply the data - driven approach
to decision- making based on information gathered during
Phase 1. The analysis will evaluate, forecast, and prioritize
activities for the assets in the respective asset
management systems. Guided by the forecasts generated
and through interactive scenario building, GHD will
produce the asset management plan to document and
describe the City's asset management requirements. The
Phase 2 tasks include the following:
• Task 6 — Develop Master Plan:
o CIP Recommendations
o Energy and Water Use Recommendations
o ADA Transition Plan
o Photos, Data and Maps
• Task 7 - City Council Presentation
GHD I City Park Facilities Maintenance and Replacement Master Plan I City of Lake Elsinore 112
t t
Key elements of our approach are continuous
improvement and knowledge transfer, which we plan to
accomplish through interviews and workshops throughout
the course of the nrm•-�ie-r�t •• GHD's recommended approach
is to provide a key concepts workshop at the inception of
the project and to continue to provide City staff advice
during the development of methodologies and outputs.
This process reinforces the core concepts of asset
management throughout the project.
Proposes Scope of Services
The following tasks are proposed to meet the City's Park
Master Plan needs. These tasks are developed in
alignment with the City's request as well as international
asset management best practices. These tasks will be
conducted in a repeatable fashion for each asset class to
provide a consistent result (i.e. Grounds and Structures).
Task 0 -- Project Management
This task is dedicated for project management duties,
which include regular communication, project updates with
the City, internal project coordination, workshop and
presentation scheduling, and budget tracking and
invoicing. All invoices will include: Project name; Period for
which invoice is submitted; Invoice amount, total invoiced
to -date, and remaining budget balance; Invoice number;
Task name; Percent completed; and, Each employee's
name, hours of work, rate, and total charge.
Task 1 - Kickoff Meeting
In order to initiate the project, GHD will hold a kickoff
meeting with the core members of the City's asset
management team. The purpose of the meeting is to
introduce the key project team members, review scope of
work and schedule, discuss exne tntinm, anr? !lei tha
information and data needed from the City for the project.
In addition, GHD discuss the asset management training
session. GHD would like to gain information on
participants (e.g., who, how many, when, where).This
information will help us develop a Master Plan that best
meets the needs of the City.
Task 2 — Key Concepts Workshop
GHD proposes providing a half day asset management
key concepts workshop. The goal of which is to ratify
specific expectations while conveying core asset
management concepts and methodologies. Though the
course of delivering numerous projects, GHD has found
that people differ on their level of understanding of asset
management. These workshops are designed to get
stakeholder'speaking the same language' while
establishing a common vision for the City.
Our workshops were developed in conjunction with the US
EPA- Advanced Asset Management. It will briefly cover the
introductory asset management materials and quickly
focus on the core concepts and methodologies of asset
management. Among others, the materials covered in this
training will include:
® Asset register development
Remaining life calculation
® Level of service establishment
® Risk assessment
* Management strategy development
® Project validation and prioritization
GHD will develop sample case studies and work with the
participants to solve them. This interactive process will
help reinforce the key concepts through direct
engagement. The workshop will also serve as a_
mechanism to assist in the identification of any relevant
information sources. Although the RFP mentions that data
availability may be limited arranging follow -up interviews
with stakeholders often yields important local knowledge
helpful in developing management strategies. Participation
by key City staff is highly recommended. GHD would also
encourage the participation of any City staff interested in
learning about asset management:
Task 3 - Asset Register Development
Determination of the current state of Park assets requires
knowledge of ail assets classes therein owned and
managed by the City. This step begins with the
consolidation of the assets classes into a centralized
database, an asset register. An asset register provides _a
framework to records and documents all of the City's
assets in an intuitive manner. it also informs the core
strategy for data relationship between asset - related
information systems and enables the assessment of the
assets as individual components, composite assets, or
asset group.
An asset register will he developed for the Parks system_
encompassing all related asset classes but will allow for
fha in. ^nrrrratir of cothe�•
,.._ .. ... .V_ .._ v. vu. Ei:i:i SYOLV1110 au%,Ci as
buildings. Once an asset register is developed for each
system, at the City's request, it can be consolidated in to a
single citywide asset register with each asset management
system differentiated in the asset hierarchy.
Developing an asset register includes the following assets
and associated attributes:
Park Grounds
• Site Furnishings, such as benches, waste and
recycling receptacles, tables and picnic tables.
• Parking Lots, including ADA- accessible spaces and
rnathc Cirni d fi-- and sign age and striping.
• Playgrounds, including playground equipment,
associated surface improvements such as fall -
protection surfaces, pathways to playground and
equipment.
• Ball fields and bleachers.
• Passive and active recreation and play areas.
• Turf, vegetation, plantings, and irrigation systems.
• Sidewalks, trails, and other paths which connect
facilities within the park and to the public right -of -way.
GHD I City Park Facilities Maintenance and Replacement Master Flan j City of Lake Elsinore j U
Park Structures
• Open Structures (such as gazebos, shade structures,
picnic shelters, etc.), including architectural, structural,
flooring, and roofing systems and architectural finishes
(e.g., paint, cladding).
• Storage Structures, including architectural, structural,
ventilation, heating and cooling, wall, flooring, and
roofing systems, as well as architectural finishes (e.g.,
paint cladding, siding, stucco).
• Restroom facilities, including architectural, electrical,
mechanical, plumbing, ventilation, heating and cooling,
wall, flooring, and roofing systems and architectural
finishes (e.g., paint, cladding, siding, stucco).
• Concession facilities, including architectural, electrical,
mechanical, plumbing, ventilation, heating and cooling
systems, wall, flooring, and roofing systems and
architectural finishes (e.g., paint, cladding, siding,
stucco).
• Announcement and scorekeeping booths, including
architectural, electrical, mechanical, plumbing,
ventilation, heating and cooling, wall, flooring, and
roofing systems and architectural finishes (e.g., paint,
cladding, siding, stucco).
La Laguna Campgrounds:
• Lighting
• Potable and non - potable water facilities
• Restrooms and all sanitary facilities
• Pavement condition
Health and condition of existing trees, including an
assessment of trimming needs, safety concerns
Internal ADA accessibility and to nearby public
facilities
Asset Consolidation. For the Parks asset management
system, GHD will consolidate asset information into a
central asset register. Given the comprehensive field
mapping and condition assessment GHD anticipates being
about to accomplish the Master Plan without supplemental
data however a best effort will be made to leverage any
relevant existing data. Sources of data may be the City's
existing information systems (e.g., GIS, maintenance
management systems) and /or other data sources (e.g.,
spreadsheets, documents). For each asset management
system, data gaps (missing assets and attributes) will be
identified and discussed with the City. Based on the
findings, GHD will recommend a strategy to best close the
data gaps. The following steps will be taken to organize
the data into a intuitive browsable hierarchy.
Asset Definition. What is an asset? What is a
component? It is critical for the City to have a
consistent definition of an asset for all asset
management systems. For each asset management
system, GHD will review the City's current asset
definition with respect to asset management best
practices. If the City does not have a formal asset
definition, GHD will work with the City to establish one.
Defining an asset will allow the City to filter assets that
should be managed in the maintenance management
systems versus assets that should be tracked in the
inventory database.
o Asset Hierarchy. An asset hierarchy provides a
structured framework for organizing assets in the asset
register. A hierarchy will enable the City to easily
locate an asset and obtain data (e.g., valuation, risk,
remaining life, budget) required to support asset
management decisions. The hierarchy must have a
structured relationship (Parent - Child) that allows
consistent roll -up and drill -down of cost data. For each
asset management system, GHD will review the City's
current asset hierarchy with respect to asset
management best practices. Where appropriate, GHD
will work with the City to develop /refine the asset
hierarchy to align with asset management best
practices. With the asset hierarchy of each asset
management system complete, GHD will develop a
citywide hierarchy that incorporates all asset
management systems. This citywide level will allow the
decision makers to understand the need at the
citywide and asset management system level.
o Asset Classes. For each asset management system,
there will be thousands of assets listed in the asset
register. For efficiency, these assets will be grouped
into asset classes. An asset class can be defined as a
group of assets with similar type, function, useful life,
and pricing attributes (e.g., size, material, power).
GHD will utilize the unique characteristics of asset
classes to model each asset's lifecycle cost. GHD will
review the City's current list of asset classes with
respect to effectiveness, duplication, consistency, and
attributes. Where appropriate, GHD will provide
recommendations for improvement or will work with
City staff to develop the appropriate asset classes
required to support the asset management plan.
Asset Naming and Numbering Convention. For
each asset management system, GHD will review the
City's current asset naming and numbering convention
with respect to asset management best practices and,
where appropriate, recommend improvements. Asset
naming /numbering must be unique, and numbering
schemes should be aligned with the developed asset
hierarchy. The asset naming /numbering convention
must be consistent and transparent and will be
documented as part of our Knowledge Transfer
practices.
o Asset Management Data Standards. For each asset
management system, GHD will identify data attributes
required to support asset management decisions. Data
standards identify data attributes required to support
asset management decisions. There are common
attributes (e.g., year of install, replacement cost, asset
naming /numbering) and specific attributes (e.g., type,
power, size, material) for each asset class. Data
standards provide a consistent approach toward the
GHD I City Park Facilities Maintenance and Replacement Master Plan I City of Lake Elsinore 114
understanding, collection, and management of asset
data.
GHD will work closely with City staff during the
development of the asset register and will focus on the
values of Collaboration and Knowledge Transfer. At the
end of this task, GHD will provide the City with the asset
register in the format compatible with the City's existing
systems.
Task 4 — Asset inventory I Condition Assessment
During the asset register development phase, it is
anticipated that it will be difficult to complete the asset
register for some asset management systems due to
availability of asset data. GHD will perform the asset
inventory and condition assessment for each asset class in
order to acquire the current and accurate data required for
sound analysis. The inventory process will either require
physical site visit and /or examinations of the city's GIS
en drlor other orthophotos (e.g., USGS, i oogle Maps).
Physical inventory will be limited to accessible assets.
Underground assets (e.g., pipes, catch basins, manholes)
will not be included 'iii the physical Inventory, process
When performing site visits, GHD will take photos, collect
data attributes, record GIS coordinates, note any
immediate maintenance and /or capital needs, and perform
visual condition assessment to help determine the
remaining life of the asset. Condition assessment will be
performed by GHD engineers. Assets identified as in poor
condition will be shared with the City.
For all assets iirr the asset register, a condition score will
be assigned. These condition scores may be from visual
field inspection, existing condition data, workshops and
interviews with field and engineering staff, and /or
estimation based on age. The condition score will drive the
remaining life estimation and the probability of failure.
Energy and Water Use Audits
The energy and water use audits will start by evaluating
the historical use based on energy and water bills provided
by the City. The current energy and water use will be
compared (benchmark) to other facilities with similar size
and function. During the site visit, a GHD inspector will
identify and document any saving opportunities such as
fixture retrofits, irrigation system upgrade, and solar power
generation.
ADA Assessment
During the site visit, a GHD inspector will also identify and
document any physical obstacles that limit the accessibility
of an individual with disabilities. Among others, the
evaluation will focus on accessible approach and entrance,
access to goods and services, access to public toilet
rooms, and access to other items such as drinking
fountains and public telephones. For each of the obstacles
identified, a method to fix the problem will be provided.
Task 5 — Master Plan Analysis
Once the field data collection activities are complete, data
analysis begins. GHD follows the ISO 55000 industry
standard approach to ensure consistency and accuracy of
results.
Task 5.1 - Identify Failure Modes
An important component of asset management is to
identify and manage the imminent failure mode of any
asset. From an asset management perspective, assets
can fail in one of four ways:
• Mortality- occurs when an asset is no longer useful
due to physical failure (e.g., pipe wail collapse).
Condition is a primary indicator for mortality failure.
• Capacity - occurs when an asset, regardless of its
physical condition, fails to meet the capacity required
by the demands of customers, processes, or systems.
• Level of service - occurs when an asset fails to meet
the service level established for that asset.
• Financial efficiency - occurs when there is a lower
cost alternative replacement option to operating and
inainiaining an asset (i.e., high life cycle cost).
Understanding the failure mode of an asset will allow the
City to apply the right treatment option to maximize benefit.
Each failure mode, where appropriate, will have a timing
associated with it. For example, an asset could have 20
years remaining before mortality failure, 50 years before
level of service failure, and 60 years before financial
failure, but 2 years remaining before capacity failure. In
this scenario, the remaining useful life of the asset d'1.'ill be 2
years, and the correct treatment will be to increase the
capacity of the asset through redesign._
• .-• � -�-�•• •...�.,.. ,uupa:a.uvc a5$ct aiaanageaiaaei `t
system, GHD will identify the driving failure mode and its
respective remaining life.
Task 5.2 — Determine Residual Lives
As indicated in Task 5, the imminent failure mode drives
the remaining or residual life of an asset. The residual lives
for each failure mode (mortality, capacity, level of service,
and financial efficiency) will be calculated, and the shortest
residual life will be used to drive the management
decisions (e.g., rehabilitate, replace). Where historical
condition assessment data is available, GHD will use
statistical analyses to determine the deterioration pattern
and the associated asset residual life. For all assets in the
asset register, GHD will calculate the residual live to
identify the timing of the management decision and its
associated cost.
GHD I City Park Facilities Maintenance and Replacement Master Plan I City of Lake Elsinore 115
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4.0
4.5
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 1009
Percent of Life Consumed
Task 5.3 — Determine Replacement Costs
Working together with the City's staff, GHD will consolidate
and review historical replacement cost data and use it to
determine the current replacement cost for each asset in
the asset register. Where replacement cost data against
an asset is not available, GHD will provide an estimated
replacement cost by using our own cost database. Various
valuation strategies (unit cost, cost curves) may be
developed for efficiency. GHD will review the replacement
costs with the key members of the City staff to ensure
reasonableness.
For each asset management system, GHD will assign a
replacement cost to every asset in the asset register.
Replacement cost can be rolled up through the asset
hierarchy to establish the estimated valuation of an asset
management system.
In addition to conducting valuation of existing assets, GHD
will also providing cost estimate for proposed upgrade
towards meeting ADA compliance and achieving efficient
energy and water use.
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Task 5.4 — Document Level of Service
Levels of Service (LOS) are defined as the standard and
quality of services to be provided. Defining and
documenting the LOS enables the City to establish the
relationship and balance between the LOS and the cost of
service. The key objective of asset management is to
balance LOS, cost of service, and risk. Once the cost of
service is better understood, the City can improve
efficiency through better processes and risk mitigation.
GHD will work with the City to develop a LOS framework
on two levels: strategic and tactical. The strategic LOS aim
to capture the overarching expectation of the City's
services (e.g., meeting regulatory requirements, maintain
customer satisfaction, financial sustainability). The tactical
LOS focus on developing measurable performance
indicators necessary to achieve the strategic levels of
service (e.g., pavement condition, facility down time,
emergency response time). The LOS will be established
considering the triple bottom line factors (economic,
environment, and social) of sustainability.
Once the LOS is established, the current performance will
be assessed and future performance target will be defined.
For each asset management system, GHD will help
establish appropriate levels of service and develop a
mechanism to track performance.
Task 5.5 — Assess Risk
Business Risk Exposure (BRE) is a measurement used to
estimate an asset's risk to the City. BRE will be used to
help prioritize asset management decisions. A BRE
methodology is composed of three major elements.
BRE = PoF x CoF x Redundancy
• PoF (Probability of Failure) measures the asset's
likelihood of failure with respect to the imminent failure
mode.
• CoF (Consequence of Failure) evaluates the direct
and indirect impacts of a failure against the triple
bottom line factors.
• Redundancy adjusts the probability of failure based
on available redundancy in the system.
M Through workshops, GHD will work with the City to
5% determine the methodology and BRE score for each asset
in the asset register. Every asset will have a PoF, CoF,
and BRE score. These values will help determine the
timing and criticality of the asset's need. The BRE values
will be used to help consistently prioritize the work and
budget.
For all assets, BRE assessment results will be recorded in
the asset register. Where appropriate, risk maps, in the
form of GIS layers, will be developed to provide a visual
display of the PoF, CoF, and BRE results. For facilities,
risk summary graphs will be developed to help highlight
those facilities in need.
GHD I City Park Facilities Maintenance and Replacement Master Plan I City of Lake Elsinore 116
High
Probability of
Failure
Low
Loev Consequences of Failure Hlgfi
Task 5.6 — Develop Management Strategies & Future
R &R Projection
Management strategies are logics developed to model the
life cycle behavior and deeds of an asset. Depending on
the asset or the asset class, a management strategy will
identify how long the asset is _expected t!J Iasi, low it will
deteriorate, what kinds of refurbishments are required,
how much risk the City is willing to accept, etc. It sets the
trig for a %omputer riiodel to iSfidersTanri when an
action needed and how much investment is required.
A key outcome of an asset management plan is to help the
City move away from reactive maintenance and
replacement & rehabilitation (R &R) activities and instead
move toward a proactive drdethod of managing assets. The
main part of being proactive is to understand the work and
budget required to maintain the system at a reliable level
of performance and customer service expectations. Once
the future need is known and (understood, the City can
better prepare and prioritize based on the risk assessment
results.
1111 11 -... ....... Se ., our 5ci n, aiagelileili ivvi iu IIIUUCI tl le
future R &R projection. This tool is capable of incorporating
the developed asset register and management strategies
to calculate the life cycle cost of ownership for each asset
in the asset register. For each asset management system,
GHD will model the City's capital budget requirements to
sustain the delivery of the City's infrastructure. For the
analyses, the City can select any planning horizons (e.g.,
10 -year, 25 -year, 50 -year, 100- year). Refer to Figure 1
below. It is recommended that the planning horizon be
long enough to capture a full life cycle of all assets.
Structure assets typically have long useful lives. As such,
a longer planner horizon (i.e., 100 years) will ensure that
the City's assets will have a projected R &R before the end
of the planning horizon. As an output, the tool will identify
the following for each year:
• Assets requiring action (R &R decision)
• Type of action required
• Estimated cost of each action
• Risk assessment score for prioritization
• Estimated total budget required for the year
The long -range R &R needs projection will be available at
different levels within the asset hierarchy (e.g., citywide,
facility and individual asset level). Refer to Figure 2 below.
The long -range investment needs projection establishes
the future finandi -n 11 mq .iirementS necessary to provide a
sustainable service.
Task 6 — Develop Master Plan
Using the outcomes from the tasks above, GHD will
develop a sub plan for each of the City's parks. The sub
plan will include 5 -year CIP recommendations, results and
recommendations of energy and water use audits, ADA
transition plan, and GIS map. Additionally, a complete
master plan will be developed to summarize the findings
for all parks and campground included in the study.
Task 6.1 5 -Year CIP Recommendation
The 5 -year CIP recommendation will be developed based
on the output of GHD asset managelilent tool. The tool is
capable of generating future outlook of Replacement &
Rehabilitation needs at any period within the planning
horizon (e.g., 5 -year, 10 -year, 20- year). The CIP list will
developed for each facility and prioritized by BRE scores
of the assets.
Task 6.2 Sub -Plans with Energy and Water Use
Recommendation
The Sub -Plans will summarize the findings during site
visit/facility inspection, asset valuation, management
strategy, risk assessment, long -range investment, and 5-
year CIP. Additionally, results and recommendation of
energy and water use audits and ADA evaluation will also
be included,
Task 6.3 ADA Transition Plan
With input from the City, ADA evaluation notes recorded
during site visits will be -summarized into an ADA transitionn
plan. The plan includes the summary of compliance and
non - compliance items, upgrade methods to meet ADA
requirements, improvement prioritization, and cost
estimate of the proposed improvement. The ADA transition
plan will be included as an appendix to the Master Plan.
Task 6.4 Mapping /GIS Data Preparation
Coordinates of assets recorded during field asset inventory
will be converted into GIS layers and will be provided to
the City. Individual facility map will be included in facility
sub -plan. Final results will be mapped thematically
according to risk score (green /low, yellow /medium,
red /high) and providded in n fnrmnf silitable for
incorporation into the City's ESRI platform as well
as Google's Earth's KML format. Refer to Figure 3 below.
Task 7 — Presentation of the Asset Management
Program
If requested by the City, GHD will collaborate in presenting
the asset management progress and findings to the City
Council and Commissions. GHD will work closely with the
key members of the City management staff to develop the
presentation materials.
GHP I City Park Facilities Maintenance and Replacement Master Plan 1 City of Lake Elsinore 117
Figure I
Figure 2
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GHD I City Park Facilities Maintenance and Replacement Master Plan I City of Lake Elsinore 118
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GHD I City Park Facilities Maintenance and Replacement Master Plan I City of Lake Elsinore 118
Proposed Project Schedule
GHO's proposed schedule is presented below. GHD assumed the project will take about 8 months to complete, starting in November 2014 and completing in July
2015. However, GHD is flexible and willing to adjust the schedule to meet the City's needs.
l---11- - . I. , - . - - - — -- - . - -- - --.- - - . - -- - -- - .- -- - — - - . . .. . . . . ...... . - - - - - - - - - -
.10 Task W., 0-ton
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-- ---- - ---
.Task O.Q Protect MSeonenti 281 days? Mon Mon 7/20/15 12121 1118
Task
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11/n/14
Manual Summary R,Ii.p
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2
Uiiihce to Proceed I ci
Mo. 11/10114 Mon 21/10/14
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3
PM Atdhilui. (invoking, 1111 days
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V ......... W Ins Ne Task
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Task 1.0 Kltk.ff Meeting I day?
Toe 11/11/14 Tue 11/11/14 2
5
Task 2.0 Key Concept Workshop I day
Wed 11/12114 Wed 11/ 12/144
4!11/1;
a
Task. 3-0 Asset Register 35 lays
TueI1 /2S/14 M-1/12/J5 5F5-8 days
De,oiap.,-
7
Task 4.0 Asset 25daye,
Mon 12/1114 Fri 1/2115 655
lrv-.Iy/C..dIIhsn
Assess-rut
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Task 5.0 Master Plan Analysts 30 days
Man 1/5/15 Fri 2113/I5
9
Task 5.1 Identify Failure S day,
Man 1/5"I5 Fri 1/9/15
Mod.
io
Task 5.2 Determine Residual 5 days
Men 1/12/I5 Fri 1116/15 9
YO,
lives
is
Task 55 Dete-ire 5 days
Mon 1119/15 Fri 1123/I5 10
Rrpl.,-ntC.,t,
32
Task 5.4 Outuraunt Levels of 5 days
Mo. 1/26115 Fri 1/30115 11
stuvi-
13
Task 5.5 Assess Risk 5 days
Mo. Z/Z/15 Fri 216115 12
Talk 5.6 Develop 20 day,
Mon 1 /5/15 Fri 1/30/15 7
Management Strategies
15
Task 5.7 Asset Management 15 days
Mon 1!]6/15 Fri 2.111115 14SS+ISda-y,
Sys— R-trnonendafl.n
16
Task 6.0 Develop Master Plan 97 days
Man 1126115 Tu. 619115
i7
task 6.1 5Y- CIP I day
Mon 1/26/1S Mon IJ26/15 1555
Reconiniendation,
is
Task 6.2 Soh-Plans With 35 days
Fnerzy Wa!�
Tue 1/27/15 Mon 3/16/15 17
Recorrunandatfi,n,
19
Task 6.3 ADA Transition Plan 30dao
Tue3/17/15 Mon 4/27/15 7,I5,18
20
Task GAIMappi.g/GIS Data 16 days
Tee,/28/15 Too 5/19/15 7,19
Preparation
21
Task 6.5 Develop Master 15 days
Wed 5/20115 Toe 619115 18,19,20
Plan
. ... ...
22
Task 7.0 City Council Master (day
Tue7/21/I5 T- 7/21/15 2IF5+29days
Plan Presentation
Task
P'.1-surnari,
Irstrw mit—ne
Manual Summary R,Ii.p
Plaf-: 6WId(I2 Schedule salt,
Wan,al Tasks �• ":
+ ^ ^ -' - Inactive Summary
Manual Summary Progress
i W- Too 20/7/14
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V ......... W Ins Ne Task
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GHD I City Park Facilities Maintenance and Replacement Master Plan I City of Lake Elsinore 120
,19101 ,
LIST OF SUBCONTRACTORS
N/A