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HomeMy WebLinkAbout14-323 Professional Services Agreement with GHD, Inc. Project Z30000CITY OF LAKE LSIAORE DREAM EXTREME, REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT M. YATES CITY MANAGER DATE: OCTOBER 28, 2014 SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH GHD, INC., FOR DEVELOPMENT OF A BUILDING FACILITIES MAINTENANCE AND REPLACEMENT MASTER PLAN, PROJECT Z30000 Recommendations Award contract for the Facilities Master Plan project to GHD, Inc., in the amount not to exceed $70,544. Establish a project program budget of $81,126 (includes a 15% contingency). 2. Authorize the City Manager to execute the contract and any project change orders with GHD, Inc., up to the limits of the established program budget. Background The City of Lake Elsinore desires to inventory and assess the physical and safety conditions of its current public building facilities and amenities in order to develop a Building Facilities Maintenance and Replacement Master Plan (FMP). The FMP will identify short and long -term maintenance and replacement needs and will guide the City in identifying, prioritizing, and optimizing capital maintenance and replacement expenditures, understanding the risks of failure of the various facility elements, systems, and amenities, and to preserve and sustain the City's public building assets for existing and future users. Discussion The FMP project will include: assessment of fifteen (15) public buildings and facilities, assessment of the Lake's axial pump flow destratification system, evaluation of the condition and operational preparedness of all Life - Safety systems, map development of City building facilities as a Geographic Information System (GIS) layer, and an ADA Transition Plan. Professional Services Agreement with GHD, Inc., for Project 230000 October 22, 2014 Page 2 The City invited prr�'t irocal-Q from qualified Consulting g firms September E 2r'v �i d • t.' ., ., u���i�.�,+ .,,vi�ob.+�e�(i� ��ii��J vii vepteiill.Jer J, GUI�t allU I eceived two proposals in response to its "Request for Proposal" for asset management services: consultant city Bid Amount _._ GHD, Inc. Irvine $ 70,544 Civil Source l.rvir3e 1P199,055 All proposals were carefully reviewed and ranked based on project understanding and approach. As a result, GHD, Inc., was selected as the most qualified to perform the required scope of Xninrk• Fiscal Impact This project is included in the Fiscal Year 2014/2015 Capital Improvement Plan Budget, Project No. 230000 using multiple funding sources; the current available budget is $150,000 and comprises of the following funding :sources: Prepared by: Mia Beltran Management Analyst Approved by: Vince Damasse, P.E. Director of Public Works Approved by: Grant M. Yates City Manager Attachments: Agreement for Professional Services (PSA) AGREEMENT FOR PROFESSIONAL SERVICES GHD, Inc. Proposal for Development of a City Building Facilities Maintenance and Replacement Master Plan This Agreement for Professional Services (the "Agreement ") is made and entered into as of October 28, 2014, by and between the City of Lake Elsinore, a municipal corporation ( "City ") and GHD, Inc., a Consulting firm ( "Consultant "). RECITALS A. The City has determined that it requires the following professional services: inventory and assessment of the physical and safety conditions of its current building facilities and amenities in order to develop a Building Facilities Maintenance and Replacement Master Plan. B. Consultant has submitted to City a proposal, dated October 9, 2014, attached hereto as Exhibit A ( "Consultant's Proposal ") and incorporated herein, to provide professional services to City pursuant to the terms of this Agreement. C. Consultant possesses the skill, experience, ability, background, certification and knowledge to perform the services described in this Agreement on the terms and conditions described herein. - D. City desires to retain Consultant to perform the services as provided herein and Consultant desires to provide such professional services as set forth in this Agreement. FIX! W4 1ky,I=1►1� 1. Scope of Services. Consultant shall perform the services described in Consultant's Proposal (Exhibit A). Consultant shall provide such services at the time, place, and in the manner specified in Consultant's Proposal (Exhibit A), subject to the direction of the City through its staff that it may provide from time to time. 2. Time of Performan a. Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the professional services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the professional services contemplated pursuant to this Agreement according to the agreed upon performance schedule in Consultant's Proposal (Exhibit A). b. Performance Schedule. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the Consultant's Proposal (Exhibit A). When requested by Consultant, extensions to the time period(s) specified may be approved in writing by the City Manager. Professional Services Agmt Facilities MP Page 1 c. Term. The term of this Agreement shall commence upon execution of this Agreement and shall continue until the services and related work are completed in accordance with the Consultant's Proposal (Exhibit A). 3. Compensation. Compensation to be paid to Consultant shall be in accordance with the fees set forth in Consultants' Proposal (Exhibit A), which is attached hereto and incorporated herein by reference. In no event shall Consultant's compensation exceed Seventy Thousand Five Hundred Forty Four Dollars ($70,644) without additional written authorization from the City. Notwithstanding any provision of Consultant's Proposal to the contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed at cost without an inflator or administrative charge. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment. 4. Method of Payment. Contractor shall promptly submit billings to the City describing the services and related work performed during the preceding month to the extent that such services and related work were performed. Contractor's bills shall be segregated by project task, if applicable, such that the City receives a separate accounting for work done on each individual task for which Contractor provides services. Contractor's bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Contractor no later than forty -five (45) days after receipt of the monthly invoice by City staff. _5. Reserved 6. Suspension or Termination. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any pot-Lion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of such notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates n -. -- - -- nofion of th:-, irf? i-nt £i inh i ign.n^.inn nr fprninnfnn Qhnli nnf ma!rc xmdr nr V - ____ -a 1_... .._1._ .1-1 ;u . invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "Method of Payment" herein. 7. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notepad internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant's expense, provide such reports, plans, studies, documents and other writings to City upon written request. City acknowledges that any use of such materials in a manner beyond the intended purpose as set forth herein shall be at the sole risk of the City. City further agrees to defend, indemnify and hold harmless Consultant, its officers, officials, agents, employees and volunteers from any claims, demands, actions, losses, damages, injuries, and liability, direct or indirect (including any and all costs and Page 2 expenses in connection therein), arising out of the City's use of such materials in a manner beyond the intended purpose as set forth herein. a. Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ( "Documents & Data "). Consultant shall require that all subcontractors agree in writing that City is granted a nonexclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. b. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs relating to project for which Consultant's services are rendered, or any publicity pertaining to the Consultant's services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 8. Consultant's Books and Records. a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement. b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. C. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant's address indicated for receipt of notices in this Agreement. Page 3 d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant's business. Citv may, by written request by any of the above -named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant's representatives, or Consultant's successor -in- interest. 0. independent Contractor. it is understood that Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the City. 10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for t'r'ee payment of any employee and /or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other federal, state and local laws, codes, ordinances and regulations to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and /or employee contributions for PERS benefits. 11. Interests of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or Infpreagf in .^-�:: nrf nart:l onrl cell not arquirc. interest, st - _Ii; She _d •• ••.• • • • .+.+• r.• . V-- .y w„u — 1— 1 — -111— c Giiy it, eJL, Uir e�i Ur II di, el,l, III LI IC area covered by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant's services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement. Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant: a. will conduct research and arrive at conclusions with respect to his /her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).) 12. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the Page 4 standard of quality ordinarily to be expected of competent professionals in Consultant's field of expertise. 13. Compliance with Laws. Consultant shall use the standard of care in its profession to comply with all applicable federal, state and local laws, codes, ordinances and regulations. 14. Licenses. Consultant represents and warrants to City that it has the licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Lake Elsinore business license. 15. Indemnity. Consultant shall indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises from the sole negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. 16. Insurance Requirements. a. Insurance. Consultant, at Consultant's own cost and expense, shall procure and maintain, for the duration of the contract, unless modified by the City's Risk Manager, the following insurance policies. i. Workers' Compensation Coverage. Consultant shall maintain Workers' Compensation Insurance and Employer's Liability Insurance for his /her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers' Compensation Insurance and Employer's Liability Insurance in accordance with the laws of the State of California for all of the subcontractor's employees. Any notice of cancellation or non - renewal of all Workers' Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. In the event that Consultant is exempt from Worker's Compensation Insurance and Employer's Liability Insurance for his /her employees in accordance with Page 5 k, ",. the laws of the State of California, Consultant shall submit to the City a Certificate of Exemption from Workers Compensation Insurance in a form approved by the City Attorney. ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. if a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Required commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11100) or insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. No endorsement may be attached limiting the coverage. iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non -owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence. Automobile liability coverage must be of least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12190) Code 1 ( "any auto "). No endorsement may be attached limiting the coverage. iv. Professional Liability Coverage. Consultant shall maintain professionai errors and omissions liability insurance appropriate for Consultant's profession for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant's services under this Agreement, whether such services are rY- roviriar! hou +ha r'nnci d + ®r+ rky its cipivyce juL.,.r-..r. or J.[- — ---- .. vwNn 0 Lit, ICIULVIJ, UU LV1SU1La11Lb. i re amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims -made annual aggregate basis, or a combined single limit per occurrence basis. b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best's rating of no less than A:VII and shall be endorsed with the following specific language: i. The City, its elected or appointed officers, officials, employees, agents and volunteers are to be covered as additional insured with respect to liability arising out of work performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work or operations. ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers. Any insurance maintained by the City, including any self- insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company. Page 6 iv. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents. V. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers. vi. The insurance provided by this Policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City. C. Deductibles and Self- Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the City. At the City's option, Consultant shall demonstrate financial capability for payment of such deductibles or self- insured retentions. d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement, 17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section. If to City: City of Lake Elsinore Attn: City Manager 130 South Main Street Lake Elsinore, CA 92530 With a copy to: City of Lake Elsinore Attn: City Clerk 130 South Main Street Lake Elsinore, CA 92530 If to Consultant: GHD, Inc. Attn: Colin Chung 16451 Scientific Way Irvine, CA 92618 18. Entire Agreement. This Agreement constitutes the complete and exclusive statement of Agreement between the City and Consultant. All prior written and oral communications, including correspondence, drafts, memoranda, and representations, are superseded in total by this Agreement. 19. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. Page 7 20. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant and the subcontractors listed in Exhibit B. Consultant shall be fully responsible to City for all acts or omissions of any subcontractors. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement except as provided in Exhibit B without the written authorization of the City. if City consents to such subcontract, Consultant shall be fully responsible to City for - all acts or omissions of those subcontractors. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such Subcontractor other than as otherwise is required by law. 21. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement. 22. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction; the remaining provisions of this Agreement shall continue in full force and effect. 23. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Riverside. 24. Litigation Expenses and Attorneys' Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys' fees. 25 Mediation Th- nnrFi ar:roc $n m.alra - nr.r -.r: rni+k . ++- -+ 4- - J -11 .., uyJ �, w ww a yJ— [ulu] auc111FL tv IUOUIvc airy dispute] arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and share the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation. 26. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. 27. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. The City Manager is authorized to enter into an amendment or otherwise take action on behalf of the City to make the following modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non - monetary changes in the scope of services; and /or (d) suspend or terminate the Agreement. 28. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 29. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non - discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. 30. Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ( "Prevailing Wage Laws "), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Consultant agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in connection with the Work or Services provided pursuant to this Agreement, Consultant shall bear all risks of payment or non - payment of prevailing wages under California law, and Consultant hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees, agents, and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement. 31. Execution. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. [Signatures on next page] Page 9 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the rlafA first Wriffnn nhnvra "CITY" "CONSULTANT" CITY OF LAKE ELSINORE, a municipal GHD, Inc., a Consultant corporation Grant Yates, City Manager ATTEST: City Cleric APPROVED AS TO FORM: City Attorney Attachments: Exhibit A — Consultant's Proposal Exhibit B — List of Subcontractors By: Its: Page 10 EXHIBIT A CONSULTANT'S PROPOSAL [ATTACHED] EXHIBIT A : _ »_ � � { ...... / \ .... ..... /7 _@ $�} ( \�\ \ / !g)s\ % 3 /ID 0 \ })�)\ .. ......��... : _ »_ ...... .... ..... :EE° $�} } \k/ }�E : } {\G 2 0 2c j \) CL \ \�M \/\ @2 ®e, : 85 .2 {2\ �D \�\ : 2 \® }Q) .w0\ 5-0 \gym / \ \) / \{ z - {\ [ E [ /ƒ/ - / ) \ {/ f)#{ \\ \ \ � / { \ } \\ } / ƒ} xc ( t . a E t - \®E \ \ \\ � C - &\ . ! z�k\ f g / ) /)00 ƒ§ /) j ) Section 4 Scope of Work Project Approach GHD will work in collaboration with City stakeholders to develop a Park Facilities Maintenance and Replacement Master Plan for 18 individual Parks including energy and water use audit and an ADA transition sub - plans. The electronic data collected during the course of the project will serve two key purposes: firstly it will be organized to allow for inclusion into the City's existing systems. Secondarily it will serve as the foundation to drive an executive level business intelligence dashboard designed to guide prioritization and funding decisions required for effective master planning. Our goal is not to simply provide a document representing a snapshot in time but rather a system that allows the City to evaluate asset condition and priorities at any time during the current and future fiscal cycles. By building the required information into the City's existing information systems, City staff can incorporate asset management into their daily activities. While this approach is effective for Parks, the same concept can be applied to City owned buildings or any other municipal asset class. Our flexible framework will allow for the incorporation of additional assets as business needs arise. By keeping data integrated and current, the City will have taken several steps towards a city -wide framework for asset management and master planning. A successful and sustainable asset management program must be balanced across core asset management elements. Because no two organizations are exactly alike, our approach will not replicate our past projects, but rather leverage our previous experience to develop an appropriate asset management program for the City. As illustrated in the figure below, a comprehensive asset management program needs to balance the levels of service expected, the cost to provide those services, and the mitigate the risks associated with providing those services. • Task 1 — Kick —off Meeting • Task 2 — Key Concepts. Workshop • Task 3 — Asset Register Development • Task 4 — Asset Inventory / Condition Assessment • Task 5 — Master Plan Analysis o Identify Failure Modes o Determine Residual Lives o Determine Levels of Service o Assess Risk o Development Management Strategies o Asset Management System Recommendation In addressing the City's request, our project approach is proposes two phases illustrated in the figure below. The first phase focuses on information gathering by identifying the assets owned and managed, quantifying levels of service and associated risks. Drawing upon the first phase, the second phase projects the future needs and management strategies to meet the required levels of service. The, major tasks of each phase are detailed and explained below. • Task 6 — Develop Master Plan: o CIP Recommendations o Energy and Water Use Recommendations o ADA Transition Plan o Photos, Data and Maps • Task 7 - City Council Presentation GHD I City Park Facilities Maintenance and Replacement Master Plan I City of Lake Elsinore 112 Key elements of our approach are continuous improvement and knowledge transfer, which we plan to accomplish throuah interviews and workshops thrniughniit the course. of the nrniprt HD rem -ded approach r Gy �� is to provide a key concepts workshop at the inception of the project and to continue to provide City staff advice during the development of methodologies and outputs. This process reinforces the core concepts of asset management throughout the project. Proposed Scope of Services The following tasks are proposed to meet the City's Park Master Plan needs. These tasks are developed in alignment with the City's request as well as international asset management best practices. These tasks will be conducted in a repeatable fashion for each asset class to provide a consistent result (Le, Grounds and Structures). Task 0 — Project Management This task is dedicated for project management duties, which include regular communication, project updates with the City, internal project coordination, workshop and presentation scheduling, and budget tracking and invoicing. All invoices will include: Project name; Period for which invoice is submitted; Invoice amount, total invoiced to- date, and remaining budget balance; Invoice number, Task name; Percent completed; and, Each employee's name, hours of work, rate, and total charge. Task 1 - Kickoff Meeting In order to initiate the project, GHD will hold a kickoff meeting with the core members of the City's asset management team. The purpose of the meeting is to introduce the key project team members, review scope of work and schedule. discuss expectations. nnrl lici the information and data needed from the City for the project. In addition, GHQ discuss the asset management training session. GHD would like to gain information on participants (e.g., who, how many, when, where).This information will help us develop a Master Plan that best meets the needs of the City. Task 2 — Key Concepts Workshop GHD proposes providing a half day asset management key concepts workshop. The goal of which is to ratify specific expectations while conveying core asset management concepts and methodologies. Though the course of delivering numerous projects, GHD has found that people differ on their level of understanding of asset management. These workshops are designed to get stakeholder 'speaking the same language' while establishing a common vision for the City. Our workshops were developed in conjunction with the US EPA - Advanced Asset Management. It will briefly cover the introductory asset management materials and quickly focus on the core concepts and methodologies of asset management. Among others, the materials covered in this training will include: k.;, , , • Asset register development • Remaining life calculation • Level of service establisnrrient • Risk assessment • Management strategy development Project validation and prlorltlzatloi� GHD will develop sample case studies and work with the participants to solve them. This interactive process will help reinforce the key concepts through direct engagement. The workshop will also serve as a mechanism to assist in the identification of any relevant information sources. Although the RFP mentions that data availability may be limited arranging follow -up interviews with stakeholders often yields important local knowledge L_ in developing management strategies. Participation by key City staff is highly recommended. GHD would also encourage the participation of any City staff interested in learning about asset management. Task 3 - Asset Register Development Determination of the current state of Park assets requires knowledge of all assets classes therein owned and managed by the City. This step begins with the consolidation of the assets classes into a centralized database, an asset register, An asset register provides a framework to records and documents all of the City's assets iii an intuitive manner. it also informs the core strategy for data relationship between asset - related information systems and enables the assessment of the assets as individual components, composite assets, or asset aroup. An asset register will be developed for the Parks system_ encompassing all related asset classes but will allow for fhP.:nT.nr nmiir,.n of nfhnr nccnfc _..� .. ... buildings. Once an asset register is developed for each system, at the City's request, it can be consolidated in to a single citywide asset register with each asset management system differentiated in the asset hierarchy. Developing an asset register includes the following assets and associated attributes: Park Grounds • Site Furnishings, such as benches, waste and recycling receptacles, tables and picnic tables. • Parking Lots, including ADA- accessible spaces and nafhc nirniilatinn and sinnanc and stri.,i1g • Playgrounds, including playground equipment, associated surface improvements such as fall - protection surfaces, pathways to playground and equipment. • Ball fields and bleachers. • Passive and active recreation and play areas. • Turf, vegetation, plantings, and irrigation systems. • Sidewalks, trails, and other paths which connect facilities within the park and to the public right -of -way. GHD I City Park Facilities Maintenance and Replacement Master Plan I City of Lake Elsinore 113 Park Structures • Open Structures (such as gazebos, shade structures, picnic shelters, etc.), including architectural, structural, flooring, and roofing systems and architectural finishes (e.g., paint, cladding). • Storage Structures, including architectural, structural, ventilation, heating and cooling, wall, flooring, and roofing systems, as well as architectural finishes (e.g., paint cladding, siding, stucco). • Restroom facilities, including architectural, electrical, mechanical, plumbing, ventilation, heating and cooling, wall, flooring, and roofing systems and architectural finishes (e.g., paint, cladding, siding, stucco). • Concession facilities, including architectural, electrical, mechanical, plumbing, ventilation, heating and cooling systems, wall, flooring, and roofing systems and architectural finishes (e.g., paint, cladding, siding, stucco). • Announcement and scorekeeping booths, including architectural, electrical, mechanical, plumbing, ventilation, heating and cooling, wall, flooring, and roofing systems and architectural finishes (e.g., paint, cladding, siding, stucco). La Laguna Campgrounds; • Lighting • Potable and non - potable water facilities • Restrooms and all sanitary facilities • Pavement condition Health and condition of existing trees, including an assessment of trimming needs, safety concerns Internal ADA accessibility and to nearby public facilities Asset Consolidation. For the Parks asset management system, GHD will consolidate asset information into a central asset register. Given the comprehensive field mapping and condition assessment GHD anticipates being about to accomplish the Master Plan without supplemental data however a best effort will be made to leverage any relevant existing data. Sources of data may be the City's existing information systems (e.g., GIS, maintenance management systems) and /or other data sources (e.g., spreadsheets, documents). For each asset management system, data gaps (missing assets and attributes) will be identified and discussed with the City. Based on the findings, GHD will recommend a strategy to best close the data gaps. The following steps will be taken to organize the data into a intuitive browsable hierarchy. o Asset Definition. What is an asset? What is a component? It is critical for the City to have a consistent definition of an asset for all asset management systems. For each asset management system, GHD will review the City's current asset definition with respect to asset management best practices. If the City does not have a formal asset definition, GHD will work with the City to establish one. Defining an asset will allow the City to filter assets that should be managed in the maintenance management systems versus assets that should be tracked in the inventory database. o Asset Hierarchy. An asset hierarchy provides a structured framework for organizing assets in the asset register. A hierarchy will enable the City to easily locate an asset and obtain data (e.g., valuation, risk, remaining life, budget) required to support asset management decisions. The hierarchy must have a structured relationship (Parent - Child) that allows consistent roll -up and drill -down of cost data. For each asset management system, GHD will review the City's current asset hierarchy with respect to asset management best practices. Where appropriate, GHD will work with the City to develop /refine the asset hierarchy to align with asset management best practices. With the asset hierarchy of each asset management system complete, GHD will develop a citywide hierarchy that incorporates all asset management systems. This citywide level will allow the decision makers to understand the need at the citywide and asset management system level. Asset Classes. For each asset management system, there will be thousands of assets listed in the asset register. For efficiency, these assets will be grouped into asset classes. An asset class can be defined as a group of assets with similar type, function, useful life, and pricing attributes (e.g., size, material, power). GHD will utilize the unique characteristics of asset classes to model each asset's iifecycle cost. GHD will review the City's current list of asset classes with respect to effectiveness, duplication, consistency, and attributes. Where appropriate, GHD will provide recommendations for improvement or will work with City staff to develop the appropriate asset classes required to support the asset management plan. o Asset Naming and Numbering Convention. For each asset management system, GHD will review the City's current asset naming and numbering convention with respect to asset management best practices and, where appropriate, recommend improvements. Asset naming /numbering must be unique, and numbering schemes should be aligned with the developed asset hierarchy. The asset naming /numbering convention must be consistent and transparent and will be documented as part of our Knowledge Transfer practices. Asset Management Data Standards. For each asset management system, GHD will identify data attributes required to support asset management decisions. Data standards identify data attributes required to support asset management decisions. There are common attributes (e.g., year of install, replacement cost, asset naming /numbering) and specific attributes (e.g., type, power, size, material) for each asset class. Data standards provide a consistent approach toward the GHD 1 City Park Facilities Maintenance and Replacement Master Plan I City of take Elsinore 114 understanding, collection, and management of asset data. GHD will work closely with City staff during the development of the asset register and will focus on the values of Collaboration and knowledge Transfer. At the end of this task, GHD will provide the City with the asset register in the format compatible with the City's existing systems. Task 4 — Asset Inventory / Condition Assessment During the asset register development phase, it is anticipated that it will be difficult to complete the asset register for some asset management systems due to availability of asset data. GHD will perform the asset inventory and condition assessment for each asset class in order to acquire the current and accurate data required for sound analysis. The inventory process will either require physical site visit and /or examinations of the City's GIS and /or other orthophotos (e.g., USGS, Google Maps). Physical inventory will be limited to accessible assets. Underground assets (e.g., pipes, catch basins, manholes) will not be included it the physical invenfoi y process When performing site visits, GHD will take photos, collect data attributes, record GIS coordinates, note any immediate maintenance and /or capital needs, and perform visual condition assessment to help determine the remaining life of the asset. Condition assessment will be performed by GHD engineers. Assets identified as in poor condition will be shared with the City. For all assets in the asset register, a condition score will be assigned. These condition scores may be from visual field inspection, existing condition data, workshops and interviews with field and enoineerina staff, and /nr estimation based on age. The condition score will drive the remaining life estimation and the probability of failure. Energy and Water Use Audits The energy and water use audits will start by evaluating the historical use based on energy and water bills provided by the City. The current energy and water use will be compared (benchmark) to other facilities with similar size and function. During the site visit, a GHD inspector will identify and document any saving opportunities such as fixture retrofits, irrigation system upgrade, and solar power generation. ADA Assessment During the site visit, a GHD inspector will also identify and document any physical obstacles that limit the accessibility of an individual with disabilities. Among others, the evaluation will focus on accessible approach and entrance, access to goods and services, access to public toilet rooms, and access to other items such as drinking fountains and public telephones. For each of the obstacles identified, a method to fix the problem will be provided. Task 5 — Master Plan Analysis Once the field data collection activities are complete, data analysis begins. GHD follows the ISO 55nnn inrliistry standard approach to ensure consistency and accuracy of results. Task 5.1 - Identify Failure Modes An important component of asset management is to identify and manage the imminent failure mode of any asset. From an asset management perspective, assets can fail in one of four ways: • !y/ortality- occurs when an asset is no longer useful due to physical failure (e.g., pipe wall collapse). Condition is a primary indicator for mortality failure. • Capacity - occurs when an asset, regardless of its physical condition, fails to meet the capacity required by the demands of customers, processes, or systems. n ®e va! of sane Ice - occurs when an asset fCa:ls t u J iVet the service level established for that asset. o Financial efficiency - occurs when there is a lower cost alternative replacement option to operating and maintaining an asset (i.e., high life cycle cost). Understanding the failure mode of an asset will allow the City to apply the- right - treatment option to maximize benefit. Each failure mode, where appropriate, will have a timing associated with it. For example, an asset could have 20 years remaining before mortality failure, 50 years before level of service failure, and 60 years before financial failure, but 2 years remaining before capacity failure. In this scenario, the reriiaining useful life of the asset will be 2 years, and the correct treatment will be to increase the capacity of the asset through redesign. For each asset in the respective asset management system, GHD will identify the driving failure mode and its respective remaining life. Task 5.2 — Determine Residual iLives As indicated in Task 5, the imminent failure mode drives the remaining or residual life of an asset. The residual lives for each failure mode (mortality, capacity, level of service, and financial efficiency) will be calculated, and the shortest residual life will be used to drive the management decisions (e.g., rehabilitate, replace). Where historical condition assessment data is available, GHD will use statistical analyses to determine fha rlletari.^.ration patterns and the associated asset residual life. For all assets in the asset register, GHD will calculate the residual live to identify the timing of the management decision and its associated cost. GHD ! City Park Facilities Maintenance and Replacement master Plan j City of Lake Elsinore 115 1.0 1.5 2.0 C 2.5 3.0 = 3.5 0 U 4.0 4.5 5.0 4pj 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 1009 Percent of Life Consumed Task 5.3 — Determine Replacement Costs Working together with the City's staff, GHD will consolidate. and review historical replacement cost data and use it to determine the current replacement cost for each asset in the asset register. Where replacement cost data against an asset is not available, GHD will provide an estimated replacement cost by using our own cost database. Various valuation strategies (unit cost, cost curves) may be developed for efficiency. GHD will review the replacement costs with the key members of the City staff to ensure reasonableness. For each asset management system, GHD will assign a replacement cost to every asset in the asset register. Replacement cost can be rolled up through the asset hierarchy to establish the estimated valuation of an asset management system. In addition to conducting valuation of existing assets, GHD will also providing cost estimate for proposed upgrade towards meeting ADA compliance and achieving efficient energy and water use. 21: Stora{• $023M 1% Task 5.4 — Document Level of Service Levels of Service (LOS) are defined as the standard and quality of services to be provided. Defining and documenting the LOS enables the City to establish the relationship and balance between the LOS and the cost of service. The key objective of asset management is to balance LOS, cost of service, and risk. Once the cost of service is better understood, the City can improve efficiency through better processes and risk mitigation. GHD will work with the City to develop a LOS framework on two levels: strategic and tactical. The strategic LOS aim to capture the overarching expectation of the City's. services (e.g., meeting regulatory requirements, maintain customer satisfaction, financial sustainability). The tactical LOS focus on developing measurable performance indicators necessary to achieve the strategic levels of service (e.g., pavement condition, facility down time, emergency response time). The LOS will be established considering the triple bottom line factors (economic, environment, and social) of sustainability. Once the LOS is established, the current performance will be assessed and future performance target will be defined. For each asset management system, GHD will help establish appropriate levels of service and develop a mechanism to track performance. Task 5.5 — Assess Risk Business Risk Exposure (BRE) is a measurement used to estimate an asset's risk to the City. BRE will be used to help prioritize asset management decisions. A BRE methodology is composed of three major elements. BRE = PoF x CoF x Redundancy • PoF (Probability of Failure) measures the asset's likelihood of failure with respect to the imminent failure mode. • CoF (Consequence of Failure) evaluates the direct and indirect impacts of a failure against the triple bottom line factors. • Redundancy adjusts the probability of failure based on available redundancy in the system. 1. Through workshops, GHD will work with the City to $% determine the methodology and BRE score for each asset in the asset register. Every asset will have a PoF, CoF, and BRE score. These values will help determine the timing and criticality of the asset's need. The BRE values will be used to help consistently prioritize the work and budget. For all assets, BRE assessment results will be recorded in the asset register. Where appropriate, risk maps, in the form of GIS layers, will be developed to provide a visual display of the PoF, CoF, and BRE results. For facilities, risk summary graphs will be developed to help highlight those facilities in need. GHD 1 City Park Facilities Maintenance and Replacement Master Plan I City of Lake Elsinore 116 Higt Probability of Failure Low Low Consequences of Failure High Task 5,6 -- Develop Management Strategies & Future R&R Projection Management strategies are logics developed to model the life cycle behavior and needs of an asset. Depending on the asset or the asset class, a management strategy will identify how long the asset is expected to last, ho::' it will deteriorate, what kinds of refurbishments are required, how much risk the City is willing to accept, etc. It sets the triggers for a computer model to understand when an action needed and how much investment is required. A key outcome of an asset management plan is to help the City move away from reactive maintenance and replacement & rehabilitation (R &R) activities and instead move toward a proactive method of managing assets. The main part of being proactive is to understand the work and budget required to maintain the system at a reliable level of performance and customer service expectations. Once the future need is known and understood, the City can better prepare and prioritize based on the risk assessment results. GHD will use our asset management tool to mortal the future R &R projection. This tool is capable of incorporating the developed asset register and management strategies to calculate the life cycle cost of ownership for each asset in the asset register. For each asset management system, GHD will model the City's capital budget requirements to sustain the delivery of the City's infrastructure. For the analyses, the City can select any planning horizons (e.g., 10 -year, 25 -year, 50 -year, 100 - year). Refer to Figure 9 below. It is recommended that the planning horizon be long enough to capture a full life cycle of all assets. Structure assets typically have long useful lives. As such, a longer planner horizon (i.e., 100 years) will ensure that the City's assets will have a projected R &R before the end of the planning horizon. As an output, the tool will identify the following for each year: facility and individual asset level). Refer to Figure 2 below. The long -range investment needs projection establishes the future financial requirements necessary to nrnvirla n sustainable service. Task 6 — Develop Master Man Using the outcomes from the tasks above, GHD will develop a sub plan for each of the City's parks, The sub plan will include 5 -year CIP recommendations, results and recommendations of energy and water use audits, ADA transit ion plan, and GIS- map. - Additionally, a complete master plan will be developed to summarize the findings for all parks and campground included in the study. Task 6.1 5 -Year CIP Recommendation The 5 -year CIP recommendation will be developed based on the output of GHD asset management tool. The tool is capable of generating future outlook of Replacement & Rehabilitation needs at any period within thee planning horizon (e.g., 5 -year, 10 -year, 20- year). The CIP list will developed for each facility and prioritized by BRE scores of the assets. Task 6.2 Sub -Plans with Energy and Water Use Recommendation The Sub -Plans will summarize the findings during site visittfacility inspection, asset valuation, management strategy, risk assessment, long -range investment, and 5- year CIP. Additionally, results and recommendation of energy and water use audits and ADA evaluation will also be included. Task 6.3 ADA Transition Plan With input from the City, ADA evaluation notes recorded during site visits will be summarized into an ADA transition plan. I he plan includes the summary of compliance and non - compliance items, upgrade methods to meet ADA requirements, improvement prioritization, and cost estimate of the proposed improvement. The ADA transition plan will be included as an appendix to the Master Plan, Task 6.4 Mapping /GIS Data Preparation Coordinates of assets recorded during field asset inventory will be converted into GIS layers and will be provided to the City. Individual facility map will be included in facility sub -plan. Final results will be mapped thematically according to risk score (green /low, yellow /medium, red /high) and provided in a format suitable for incorporation into the City's ESRI platform as well as Google's Earth's KML format. Refer to Figure 3 below, • Assets requiring action (R &R decision) Task 7 — Presentation of the Asset Management • Type of action required Program • Estimated cost of each action if requested by the City, GHD will collaborate in presenting • Risk assessment score for prioritization the asset management progress and findings to the City • Estimated total budget required for the year Council and Commissions. GHD will work closely with the key members of the City management staff to develop the The long -range R &R needs projection will be available at presentation materials. different levels within the asset hierarchy (e.g., citywide, GHD I City Park Facilities Maintenance and Replacement Master Plan I City of Lake Elsinore' 17 Figure I Figure 2 r.. V— T� .,I, .0 0 4 , 1— ." S.D , Name System cl- S.7- i WWIYmr M Ynel ccnunmt Sal =30 hill SqG[ chwpl as Gaalwe to 20 Value 51150 Rdub ,I {e r.MWrt9d 03 1pa 0 cot o CO Lwtl Playground, I ItOl ova 3039 3DI4 -1 Mx9 3039 2— 3039 305t 3099 Xb9 ]0)4 IO>9 3084 ]099 lD9a 2099 3]Pf :309 Year Repl—entl ehabflntlon Pralle all ]14 3039 3024 .......... .. ... ------- . ... ... 3031 x0. 30]1 20W 209{ 3099 2109 3ID9 Yta, GHD I City Park Facilities Maintenance and Replacement Master Plan I City of Lake Elsinore 118 Proposed Project Schedule GHUs proposed schedule is presented below. GHD assumed the project will take about 8 months to complete, starting in November 2014 and completing in July 2015. However, GHD is flexible and willing to adjust the schedule to meet the City's needs. Tank AUWAWQWI� 1`1.1-S--, J.."V'Mil—Ae 1. ..tzylM17ar 123 MY1123 1 :Task 0.0 Project tenmt 181 days? Mo. Mon 7)ZOAS .......... E.1-1 T.tks i , ;/12 Mr—I 11110/1- ♦ Est-1 We,A- .—I Task 2 Notice to Proceed 1 day? Mon 11-110,11.4 MICA I I/30/14 1—Ne Task lawatirt­t, 3 PM I AetlAtes jinyokiag, 15D days -Well/11/14 M-7/20/15 2 PsA, I wovesa report, "o Task 1.0 Kickoff Meeting I day? T- 11/11/14 Tte, 11111/14 2 Task 2.0 Key Conoeor WorkshopI day Wed 11/12/14 Wed 11/12/144 6 Task 3.0 Asset Resister 35 d— 11e 11 /2521 t"10" W-11, SFS+8 days Development 7 Task 4.0 Asset 25days Mo. 12/1114 Fri 112115 6S5 in ... t.,y/C..dlU.A Assessment 3 T—' 5.0 Me—, Plan Analysis 30 days MCA WAS Fd 2/13/I5 9 Task 5.1 identify Failure S d— Men 115/I5 Fri I/9/15 Md. to Task 5.2 Determine Residual 5 days MCA 1/12/15 Fri 1/16115 9 U,es 11 Task 5.3 Determine 5 day, MCA 1/19/15 Fri 1123/15 10 FLPA.meAtt:.vs 12 Task SA Document Levels-of 5 days Mon 1/26115 Fri 1/30/15 11 Sarvi- 13 Task 5.5 A-5S Risk 5 days Mo. 2/2/15 Fri 216115 12 14 Task 5.6 Develop 20 day, Mon 1/545 Fri 1/30/15 7 -- Management Strategies 15 –ask 5.7 Asset Management 15 days M- 1/26/15 Fri 2/13/15 1455 -15 days System Recommendation 16 Task CO Dev*lp MAst.rPlam 97 da MCI I12.'J1-1 T-6/9/15 17 Task 6.15- Year CIP I day MCA 1/26/15 MCA 1/26/15 1555 Recommendations 18 Talk 6.2 SAb,Pam With 35 days Tut, 1127/1.S _,AA. 1, EtteAFY&Wate'Use fle...endwi.m 19 Task 6.3 ADA Transition Plan 30 days TA13/17/L5 Mon 4/27/157,15,16 20 Task 6.4 Mapping/GJS Data 16dys T.C4/28/15 rut, 5119/15 7,19 Preparation 21 Task 6.5 Develop Master IS days Wed 5120/15 Tue 6/9/15 18,19,20 plan Ail"We"i w- 22 Task 7.0 City C-61 M-C, I day Tue7/21/I5 Tue 7/21/15 2IFS+29 days Plan Presentation Tank AUWAWQWI� 1`1.1-S--, J.."V'Mil—Ae _ M`AtWISCAAAa�RIUIP� Deadline + Pl.le,V 8141,11.9 Schedule Split .......... E.1-1 T.tks so—, Mr—I i Oa- Tue 1017/24 Mfien.ne ♦ Est-1 We,A- .—I Task s-t-ent, ' Summary 1—Ne Task lawatirt­t, f1tti,1­1, PsA, I GHD I City Park Facilities Maintenance and Replacement Master Plan I City of Lake Elsinore 120 E CL CL \ / \ \ ( \ /\ \ } \ \ \ \ } \ C) C, N \ \ N k - \ } _ ® : /// 0 0 } cm ) \ « [ 2 \ # � * // k 3 - k ± % © - ƒ \ 6 .12, E ) - \ / $ o A / m 3 ] 2 / \ - ) j _ \ - \ \ - 2 - E 2 6 ) 1 » ® } D \ EU ) \ / m ] 2 j > ( \ { \ y 0 \ ) ! / ° 2 / / z 3 \ $ \ \« )\ \\ Q co )/ \ \\ ID JO \ \/ {o 7 }\ ƒ4f \ \) Fo CL \ \\ G3$ ,. r , EXHIBIT B LIST OF SUBCONTRACTORS ►U_1 EXHIBIT B