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Home My WebLink About09-09-2014 City Council MinutesLt=d 1 E LS 1110 City of Lake Elsinore Meeting Minutes City Council LAKE- ELSINORE.ORG (951) 674 -3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 NATASHA JOHNSON, MAYOR STEVE MANOS, MAYOR PRO TEM BRIAN TISDALE, COUNCIL MEMBER DARYL HICKMAN, COUNCIL MEMBER ROBERT MAGEE, COUNCIL MEMBER GRANT YATES, CITYMANAGER Tuesday, September 9, 2014 7:00 PM Cultural Center CALL TO ORDER 5:00 P.M. Mayor Johnson called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Council Member Hickman, Council Member Magee, Council Member Tisdale, Mayor Pro Tern Manos and Mayor Johnson Also present: Acting City Manager Simpson, City Attorney Leibold, and City Clerk Bloom. CITY COUNCIL CLOSED SESSION PUBLIC EMPLOYEE PERFORMANCE EVALUATION (GOV'T CODE § 54957(B)): CITY MANAGER City Attorney Leibold announced that the City Council would be meeting in Closed Session to discuss the item identified on the Agenda. Mayor Johnson adjourned into Closed Session at 5:01 p.m. PUBLIC COMMENTS - None CALL TO ORDER 7:00 P.M. Mayor Johnson reconvened the meeting at 7:00 p.m. PLEDGE OF ALLEGIANCE Fire Chief Barr led the Pledge of Allegiance. City of Lake Elsinore Page 1 City Council Meeting Minutes September 9, 2014 ROLL CALL PRESENT: Council Member Hickman, Council Member Magee, Council Member Tisdale, Mayor Pro Tem Manos, and Mayor Johnson Also present: City Manager Yates, City Attorney Leibold, City Clerk Bloom, Administrative Services Director Simpson, Community Development Director Taylor, Public Works Director Damasse, Planning Manager MacHott, City Engineer Allison, Police Chief Hollingsworth, Fire Chief Barr and Deputy City Clerk Gir6n. CLOSED SESSION REPORT City Attorney Leibold announced that the City Council met in Closed Session regarding the Public Employee Performance Evaluation pursuant to Government Code 54957(b), City Manager and that no reportable action was taken. PRESENTATIONS / CEREMONIALS Presentation of new Quint Fire Truck by Riverside County Fire Department Fire Chief Barr presented the new Quint Fire Truck to the Council. Mayor Johnson recessed the Council meeting at 7:05 P.M. to examine the Fire Truck. Mayor Johnson reconvened the meeting at 7:18 p.m. PUBLIC COMMENTS Debbie Vena, resident, spoke regarding the feeding of the homeless at City Park which takes the park away from others wishing to visit the park. Jeanie Corral, resident, announced a Candidate Forum to be held on October 7th and 10th at the Elsinore Women's Club; she also expressed her support for Animal Friends of the Valleys. Charley Johnson, resident, also spoke in favor of Animal Friends of the Valleys. CONSENT CALENDAR 1) ID# 14 -274 Approval of Minutes Attachments: CC Minute Report 7 -8 -2014 CC Minutes 7 -8 -2014 City of Lake Elsinore Page 2 City Council Meeting Minutes September 9, 2014 2) IN 14 -275 Warrant List Dated August 29 2014 Attachments: City Staff Report 09 09 14 Warrant Summary City 08 29 14 Warrant List City 08 29 14 It is recommended that the City Council of the City of Lake Elsinore receive and file the Warrant List dated August 29, 2014. 3) ID# 14 -276 Agreement and Escrow Instructions for Purchase and Sale of Real Property: APN 374 - 243 -008 Attachments: Staff Report re Enniss Purchase Sale Aqr Enniss Property (2) Purchase Sale Agreement Enniss 0914 4) ID# 14 -277 Professional Services Agreement (PSA) with Quantum Consulting Inc. (Consultant) for Construction Management / Inspection and Testing Services for Project No: Z10014 & Z10022 "FY2014 2015 Slurry Seal Program" Attachments: Notice to Award FY2014 -2015 Slurry Seal CM SVCS PSA Slurry Seal Project 1.) Approve the Professional Services Agreement (for a not to exceed amount of $86,620 to Quantum Consulting (Consultant) for the construction management/inspection and testing services for the Slurry Seal Program. 2.) Authorize the City Manager to execute the Professional Services Agreement between the City and Quantum Consulting, Inc. (Consultant). 3.) Establish a total project budget of $99,613 (including a 15% contingency) and authorize the City Manager to execute contract amendments not to exceed $99,613. 5) ID# 14 -278 Commercial Desiqn Review No 2014 -01 - A request by California Gold Development for the development of a 18,800 square foot retail building with associated 15,000 square foot outdoor display area and associated improvements including two bio retention basins, parking and landscaping located at the northwestern corner of Collier Avenue (SR -74) and Enterprise Way (APN_ 377 - 120 -002 <te1:377- 120 -002 >& 038) City of Lake Elsinore Page 3 City Council Meeting Minutes September 9, 2014 Attachments: CDR 2014 -01 - CC Staff Report - Tractor Supply 9 -9 -14 CDR 2014 -01 - Vicinity Map - Tractor Supply 9 -9 -14 CDR 2014 -01 - Aerial Photo - Tractor Supply 9 -9 -14 CDR 2014 -01 - CC CEQA Resolution - Tractor Supply 9 -9 -14 CDR 2014 -01 - CC MSHCP Resolution - Tractor Supply 9 -9 -14 CDR 2014 -01 - CC Resolution - Tractor Supply 9 -9 -14 CDR 2014 -01 - CC Conditions of Approval - Tractor Supply 9-9-14 CDR 2014 -01 - IS -MND - Tractor Supply 9 -9 -14 CDR 2014 -01 - MMRP for IS -MND - Tractor Supply 9 -9 -14 CDR 2014 -01 - Comments Letters re IS -MND - Tractor Supply 9 -9 -14 CDR 2014 -01 - Letters in Support from Debra Wong 8 -18 -14 CDR 2014 -01 -.Site Plan - Tractor Supply 9 -9 -14 CDR 2014 -01 -.Conceptual Grading Plan - Tractor Supply 9-9-14 CDR 2014 -01 - Colored Elevations - Tractor Supply 9 -9 -14 CDR 2014 -01 --Preliminary Planting Plan - Tractor Supply 9-9-14 CDR 2014 -01 - Color and Materials Board - Tractor Supply 9 -9 -14 CDR 2014 -01 - PC Staff Report - Tractor Supply. 8 -19 -14 1.) Adopt Resolution No. 2014 -067 A Resolution of the City Council of Lake Elsinore, California Regarding a Tractor Supply Company Retail Store located at the Northwestern Corner of Collier Avenue (SR -74) and Enterprise Way (APN 377 - 120 -002 <tel:377- 120 -002 >& 038), Adopting Mitigated Negative Declaration No. 2014 -01 for Commercial Design Review No. 2014 -01. 2.) Adopt Resolution No. 2014 -068 A Resolution of the City Council of the City of Lake Elsinore, California Regarding a Tractor Supply Company Retail Store located at the Northwestern Corner of Collier Avenue (SR -74) and Enterprise Way (APN 377 - 120 -002 <tel:377- 120 -002 >& 038), Adopting Findings of Consistency with the Western Riverside County Multiple Species Habitat Conservation Plan ( MSHCP) for Commercial Design Review No. 2014 -01. 3.) Adopt Resolution No. 2014 -069 A Resolution of the City Council of the City of Lake Elsinore Approving Commercial Design Review No. 2014 -01 for a Tractor Supply Company Retail Store located at the Northwestern Corner of Collier Avenue (SR -74) and Enterprise Way (APN 377 - 120 -002 <tel:377- 120 -002 >& 038). Motion by Council Member Tisdale, seconded by Mayor Pro Tern Manos, to approve the Consent Agenda was approved unanimosly by the following vote: AYES: Council Member Tisdale, Mayor Pro Tem Manos, Council Member Hickman, Council Member Magee and Mayor Johnson NOES: None ABSENT: None ABSTAIN: None City of Lake Elsinore Page 4 City Council Meeting Minutes September 9, 2014 PUBLIC HEARING(S) - None APPEALS) - None BUSINESS ITEMS) 6) ID# 14 -279 Construction Contract Award - Project No: Z10014 & Z10022 "FY2014 -2015 Slurry Seal Program" Attachments: Notice to Award FY2014 -2015 Slurry Seal Program American Asphalt South Agreement Slurry Seal Bid Proposal Slurry Seal Street Locations List Slurry Seal Location Vicinity Map 1.) Award the construction contract for the FY2014 -2015 Slurry Seal Project to American Asphalt South, Inc., in the amount of $548,358.35. Allocate a total construction budget of $630,612 (includes an approximate 15% construction contingency of $82,254). 2.) Authorize the City Manager to execute the contract with American Asphalt South, Inc. in the amount of $548,358.35,and authorize the City Manager to execute contract amendments not to exceed $630,612. Public Works Director Damasse provided the report to the City Council. He advised that 15% of Phase I is now complete and it is anticipated that it will be finished in November. Phase II consisting of 14 lane miles of streets will take 16 to 20 months to complete which is 25% of the streets citywide. Motion by Mayor Pro Tern Manos, seconded by Council Member Hickman, to approve staffs recommendation passed by unanimous vote as follows: AYES: Mayor Pro Tem Manos, Council Member Hickman, Council Member Magee, Council Member Tisdale and Mayor Johnson NOES: None ABSENT: None ABSTAIN: None 7) ID# 14 -280 Amendment No.1 to the Project Development Cooperative Agreement Between the State of California Department of Transportation and the City of Lake Elsinore for the Reconstruction of Interstate 15 Railroad Canyon Road Interchange and Other Roadway Improvement Attachments: AmendmentNo1RailroadCanyonlnterchangewithCaltrans Project Development Cooperative Agreement - Amendment 1 Project Development Cooperative Agreement 12 22 2008 City of Lake Elsinore Page 5 City Council Meeting Minutes September 9, 2014 1.) Receive and Approve the 1 -15 /Railroad Canyon and other roadway improvements (Project) Amendment No. 1 to the Project Development Cooperative Agreement (Agreement) between the State of California Department of Transportation (CALTRANS) and the City for Project Approval and Environmental Document (PA &ED), Plans, Specifications and Estimates (PS &Es) and right of way activities (Project Development). 2.) Authorize the honorable Mayor to execute Agreement Amendment No. 1 in its final form. Public Works Director Damasse provided the report and explained that the contract needed to be extended past December. Motion by Council Member Tisdale, seconded by Mayor Pro Tern Manos, to approve the 1 -15 /Railroad Canyon and other roadway improvements Amendment No. 1 and authorize the Mayor to execute the Agreement, passed by unanimous vote as follows: AYES: Council Member Tisdale, Mayor Pro Tern Manos, Council Member Hickman, Council Member Magee, and Mayor Johnson NOES: None ABSENT: None ABSTAIN: None 8) ID# 14 -281 Railroad Canyon Road and Franklin Street at Interstate 15 Interchange Improvement Project Approval and Enviromental Documentation (PA &ED) Attachments: Railroad Canyon Proiect Status Staff Report To receive and file City Consultant's presentation on the progress of Project Approval and Environmental Documentation (PA &ED) phase for Railroad Canyon Road and Franklin Street at Interstate 15 Interchange improvements. City of Lake Elsinore Page 6 City Council Meeting Minutes September 9, 2014 Public Works Consultant Project Manager Eskandari introduced representatives from Riverside Transportation Commission, Riverside Transportation Authority, SC Engineering and Cal- Trans, District 8. She provided an update of the four (4) alternatives being considered of this project. Scott Ritchy of the Riverside County Transportation Commission made a presentation on the various types of round - abouts. Consultant Eskandari explained that this project would be coming back to the Council after Cal -Trans approves, at which point public outreach meetings will begin. Council Member Hickman asked if the project would be completed by 2019? Consultant Eskandari clarified that the funding was only for this Phase of the project and that construction would not begin until 2019. Mayor Pro Tern Manos asked what happens when the Freeway locks up? Mr. Ritchy explained that if the freeway stopped, so do the round - abouts. Council Member Magee stated that the City has been reviewing this project since April of 2000 when a report was sent to Cal- Trans. He stated that this project is still 5 years out and only if the Council selects alternative #4, if the CEQA is approved and enough money is paid. Council Member Magee stated that the report was sobering and sad. Motion by Mayor Pro Tern Manos, seconded by Council Member Tisdale, to receive and file the report, was unanimously approved by the following vote: AYES: Mayor Pro Tern Manos, Council Member Tisdale, Council Member Hickman, Council Member Magee, and Mayor Johnson NOES: None ABSENT: None ABSTAIN: None PUBLIC COMMENTS Father Cameron Lemons reported on the Pathway Project and announced the upcoming training session to be held at the Cultural Center on September 16, 2014. Lowanna Maxwell, Kris Anderson, Karen Snyde and Willa Bagwell all spoke in favor of AFV. Council Member Tisdale thanked all the speakers supporting AFV. He explained that as Chair of the JPA, he encourages all participating cities to fund AFV services. He explained that any complaints received by him as a Council Member are turned over to the City and any complaints received by JPA are turned over to the County of Riverside CEO. Council Member Tisdale stated that the CEO and the representatives from the cities will meet to examine the information. He stated that he has concerns which need to be addressed. Council Member Magee offered that the City needed to take action on the contract and that the JPA issues would be addressed separately. CITY MANAGER COMMENTS - None City of Lake Elsinore Page 7 City Council Meeting Minutes September 9, 2014 CITY ATTORNEY COMMENTS - None CITY COUNCIL COMMENTS Council Member Hickman commented that the new Fire Station Truck is beautiful. He announced the workshop regarding the new skate park on Thursday. Council Member Hickman announced that High School football has started; and that he would wait to see how things turned out with AFV. Council Member Magee recognized Father Cameron for his services with the Pathway Project. He stated that the City just purchased a piece of property on Elm Grove Beach and that the new Public Works Director should work with the Planning Commission to build on that property by April. Council Member Tisdale thanked Chief Barr for his presentation on the new Fire Truck and thanked staff for their work, Council Member Tisdale announced the Moving Wall coming to Temecula on October 9 through 13. He thanked everyone attending the meeting. Mayor Pro Tern Manos clarified that the no kill shelter in Orange County is not run by the County; he congratulated the Fire Department on the new Quint Truck, and thanked staff. Mayor Johnson announced the new businesses of West Coast Industrial Supply, Diamond Auto Sales, H Italy Multi- services, and Main Street Recycling; she announced that the annual State of the City will be held on October 17th at Summerly. Mayor Johnson announced the new crosswalks that include the City logo. She thanked all the speakers for AFV. She stated that she did climb the 75 foot ladder on the new Quint Fire Truck and thanked her colleagues for their decorum. ADJOURNMENT Mayor Johnson adjourned this meeting at 8:58 p.m. to the next regularly scheduled meeting of Tuesday, September 23, 2014, at 7:00 p.m. to be held at the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA. - e Virginia J. Moom, gityfClerk c� /`--' U Na osha Johnson, Mayor City of Lake Elsinore Page 8