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Home My WebLink AboutOB Agenda Item 1 - Approval of MinutesOVERSIGHT BOARD TO THE SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE TO: HONORABLE CHAIRMAN TISDALE AND BOARD MEMBERS FROM: VIRGINIA J. BLOOM, CLERK OF THE BOARD DATE: OCTOBER 12, 2012 SUBJECT: APPROVAL OF MINUTES RECOMMENDATION: Approve the Minutes of the August 28, 2012 and October 3, 2012 Oversight Board Meetings. DISCUSSION: Submitted for your approval are the draft Minutes of the Regular Oversight Board Meeting of August 28, 2012 and the Special Oversight Board Meeting of October 3. 2012. Prepared by: Virginia J. Bloom Clerk of the Oversig oard OB AGENDA ITEM NO. 1 Page 1 of 8 Page 2 of 8 REGULAR MEETING OVERSIGHT BOARD TO THE SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE 183 No. Main Street, Lake Elsinore, CA 92530 MINUTES August 28, 2012 CALL TO ORDER Chairman Tisdale called the meeting to order at 3:48 p.m. PLEDGE OF ALLEGIANCE Chairman Tisdale led the pledge of allegiance. ROLL CALL PRESENT: Brian Tisdale, Chairman Dr. Roger Schultz, Vice -Chair Justin Carlson, Board Member Dave Oster, Board Member Genie Kelley, Board Member Erin Lillibridge, Board Member Phil Williams, Board Member ABSENT: None Also present: City Attorney Barbara Leibold, Interim City Manager Thomas Evans, City Clerk/Board Secretary Virginia Bloom, and Director of Administrative Services James Riley. PUBLIC COMMENTS — AGENDIZED ITEMS None PRESENTATIONS 1. Introduction of Alternate Board Members, if any None CONSENT CALENDAR 1. Approval of Minutes Recommendation: It is recommended that the Oversight Board approve the minutes of: a. Oversight Board Regular Meeting July 24, 2012 Page 3 of 8 Oversight Board Meeting Page 2 of 3 Minutes of August 28, 2012 2. Update on Successor Agency Activities a. Warrant Lists Recommendation: It is recommended that the Oversight Board receive and file the Warrant Lists. Motion by Vice -Chair Schultz, seconded by Board Member Oster to approve the Consent Agenda was approved by unanimous vote. BUSINESS ITEMS Oversight Board Legal Counsel Recommendation: That the Oversight Board approve the form of the Request for Proposal and select a subcommittee to review the proposals, conduct interviews and make a recommendation to the full Oversight Board for the appointment of Legal Counsel. City Attorney Leibold presented the report. Board Member Williams stated that the RFP process would allow the Board more time to develop a budget and scope of work based on the anticipated State's direction. Motion by Board Member Williams, seconded by Vice -Chair Schultz to approve the form of the Request for Proposals was unanimously approved. City Attorney Leibold suggested that a subcommittee be established to review the proposals for legal counsel and bring the recommended list forward to the Board. Board Member Williams and Board Member Kelley volunteered to be on the subcommittee. Motion by Chairman Tisdale, seconded by Board Member Lillibridge to appoint Board Members Williams and Kelley as the subcommittee to review the RFPs was approved by unanimous vote. 4. Approval of Resolution Approving the Recognized Obligation Payment Schedule for the Period of January 2013 Through June 2013 Recommendation: It is recommended that the Oversight Board to the Successor Agency of the Redevelopment Agency of the City of Lake Elsinore approve Resolution 2012 -011 adopting the Recognized Obligation Payment Schedule (ROPS) for January 1, 2013 — June 30, 2013. Director of Administrative Services Riley presented the report. Interim City Manager Evans clarified the update to the ROPS format dated August 23, 2012 relating to contractual arrangement for the operation of the Diamond Stadium. Page 4 of 8 Oversight Board Meeting Minutes of August 28, 2012 Page 3 of 3 Board Member Lillibridge pointed out a typographical error as to the termination date on line 20 of the ROPS. City Attorney Leibold explained that the termination date should be 2037 on line 20. Motion by Board Member Williams, seconded by Board Member Kelley to approve Resolution 2012 -011 adopting the Recognized Obligation Payment Schedule (ROPS) for January 1, 2013 through June 30, 2013 dated August 23, 2012 passed by unanimous vote. Consideration of Cancellation of September 11 2012 Regular Meeting Recommendation: It is recommended that the Oversight Board cancel its regularly scheduled meeting of September 11, 2012. Motion by Board Member Kelley, seconded by Board Member Williams to cancel the regular meeting of September 11, 2012 passed by unanimous vote. PUBLIC COMMENTS — NON -AGENDIZED ITEMS None STAFF COMMENTS None OVERSIGHT BOARD MEMBER COMMENTS None ADJOURNMENT There being no further business to come before the Oversight Board, Chairman Tisdale adjourned the meeting at 4:10 p.m. The Regular Oversight Board meeting scheduled for Tuesday, September 11, 2012, at 3:30 p.m. has been cancelled; therefore the next regularly scheduled meeting is scheduled for Tuesday, September 25, 2012, at 3:30 p.m. to be held at the Cultural Center located at 183 N. Main Street in Lake Elsinore. CA. Brian Tisdale, Chairman r_vr�115 Virginia J. Bloom Oversight Board Secretary Page 5 of 8 Page 6 of 8 SPECIAL MEETING OVERSIGHT BOARD TO THE SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF LAKE ELSINORE 183 No. Main Street, Lake Elsinore, CA 92530 MINUTES October 3, 2012 CALL TO ORDER I _Chairman Tisdale called the meeting to order at 4:01 p.m. PLEDGE OF ALLEGIANCE Chairman Tisdale led the pledge of allegiance. ROLL CALL PRESENT: Brian Tisdale, Chairman Dr. Roger Schultz, Vice -Chair Genie Kelley, Board Member Erin Lillibridge, Board Member Phil Williams, Board Member ABSENT: Justin Carlson, Board Member Dave Oster, Board Member Also present:,.City Attorney Barbara :Leibold, Interim City Manager Thomas Evans, Clerk of the Board Virginia Bloom :and Director of Administrative Services James Riley. PUBLIC COMMENTS — AGENDIZED ITEMS None PRESENTATIONS 1 Introduction of Alternate Board Members, if any None CONSENT CALENDAR None Page 7 of 8 Special Oversight Board Meeting Page 2 of 2 Minutes of October 3, 2012 Public Comment Session — LMIHF Due Diligence Review Recommendations That the Oversight Board receive public comments and any opinions offered by the County Auditor - Controller on the Due Diligence Review of the Low and Moderate Income Housing Fund prepared by White Nelson Diehl Evans LLP on behalf of the Successor Agency of the Redevelopment Agency of the City of take Elsinore pursuant to California Health and Safety Code Section 34179.5 (the "LMIHF Report"). That the Oversight Board select a Special Meeting date at least five business days after. October 3, 2012 and on or prior to October 15, 2012 to review and approve the LMIHF Report and determination of the amount of cash and cash equivalents that are available for disbursement as provided in Section 34179.5. City Attorney Leibold presented the report to the Board and explained that this Special meeting was for the purpose of taking public comments on the Due Diligence Review prior to the Board taking any action. No. public comments were offered at this meeting. Board Member Lillibridge asked what the distribution would be to the various taxing entities once the unencumbered LMIHF is paid by the Successor Agency to the County Auditor Controller. The Board requested that this distribution information be researched and that staff report back to the - Board. After discussion by the Board, it was determined to cancel the regular meeting of October 9th .and to schedule a Special Meeting on Friday, October 12, 2012 at 9:00 a.m. to take action on the Due Diligence Review. OVERSIGHT BOARD MEMBER COMMENTS None ADJOURNMENT There being.no further business to come before the Oversight Board, Chairman Tisdale adjourned the meeting at 4:14,p.m. ,The Regular Oversight Board meeting scheduled for Tuesday, October 9, 2012, at 3:30 p.m. has been cancelled; and a Special Oversight Board Meeting has been scheduled for Friday, October 12, 2012, at 9:00 a.m. to be held at the Cultural Center located at 183 N. Main Street in Lake Elsinore, CA. Brian Tisdale, Chairman ATTEST: Virginia J. Bloom Clerk of the Oversight Board Page 8 of 8