HomeMy WebLinkAbout2012-03-27 City Council Agenda Item No. 12REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR AND COUNCILMEMBERS
FROM: PAT KILROY, INTERIM CITY MANAGER
DATE: MARCH 27, 2012
SUBJECT: REQUEST FOR SUPPORT OF ORANGEMAN TRIATHLON
Background
Go Forward Racing, Inc. is sponsoring the Orangeman Triathlon race on Sunday,
September 23, 2012. The marathon race is composed of three athletic segments
for swimming, bicycling and running. The 56 -mile bicycling segment will start at
Doheny State Beach in Dana Point and travel over Ortega Highway (Hwy -74) to El
Cariso Village, then loop back.
Go Forward Racing, Inc. has requested Caltrans temporarily close Ortega
Highway (Hwy -74) for the event from 7:15am to 12:30pm on September 23rd. Go
Forward Racing, Inc. is requesting a letter of support from the City of Lake
Elsinore for the event as part of their encroachment permit application to Caltrans.
Discussion
The current and past Orangeman Triathlon events appear to be well organized.
Go Forward Racing, Inc. has received letters of support, confidence, and /or
approval from the following organizations:
• City of Dana Point
• City of San Juan Capistrano
• Orange County Fire Authority
• Riverside County Emergency Medical Services Agency
The Orangeman Triathlon event does not enter the jurisdiction of the City of Lake
Elsinore, so it is not necessary for the City to issue a permit for the event.
The California Highway Patrol will handle all traffic operations; therefore, City Staff
anticipates minimal impact on City Streets, as well as minimal impact to the Lake
Elsinore Sheriffs Department.
AGENDA ITEM NO. 12
Page 1 of 13
The temporary closure of Ortega Highway (Hwy -74) for the event will result in an
inconvenience for motorists. Go Forward Racing, Inc. intends to mitigate the
temporary closure by implementing the following proactive measures:
1. Provide advance notice to motorist of the temporary closure by placing
Changeable Message Signs ten (10) days prior to the event along
Interstates 5 & 15, as well as Ortega Highway.
2. Mail letters notifying residents and businesses affected by the event.
3. Purchase advertisement in the local newspapers to inform the public.
Fiscal Impact
No fiscal impact.
Recommendations
City Council should consider the City's support for the event, then provide direction
to Staff on one of the options below.
Option -1: Approve support for the event and direct the City Manager to prepare a
letter of support to Go Forward Racing.
Option -2: Deny support for the event. No further direction is necessary.
Prepared by: Pat Kilroy, Director
Lake, Parks, and Recreation Department]
Approved by: Pat Kilroy, Interim City Manager
Attachments:
• Email from David Flournoy, Race Director
• Reference Material from Go Forward Racing, Inc.
Page 2 of 13
Pat Kilro
From: David Flournoy [dfoournoy @cox.net]
Sent: Tuesday, March 20, 2012 11:27 AM
To: Pat Kilroy
Cc: cjporter @roadrunner.com
Subject: 2012 Orangeman Triathlon - Staff Report Information for 3/27
Attachments: Orangeman 2012_Lake Elsinore.pdf; SJC City Council Minutes_011712.pdf; Caltrans—Go
Forward Racing Ltr_110311.pdf; Oran gem an _SupportLtrOCFireAuth.pdf;
OrangemanTri2012_Email from RCTLMA_020212.pdf; Riverside _ EMS _Letter of Support.pdf;
KristisKorner_SupportLtr.pdf; OrtegaOaksCandyStore _SupportLtr.pdf;
HellsKitchen_SupportLtr.pdf
Dear Interim City Manager Kilroy,
Thank you for taking our call yesterday to discuss our event. We appreciate your support on getting this on
the 3/27 City Council Agenda. Here is the information to be considered in preparation of your staff report for
the 3/27 City Council Agenda.
Orangeman Triathlon Summary
1. Positive Economic Benefit to the Region —the following Lake Elsinore businesses directly benefitted
from and supported our event:
- Hell's Kitchen, Kristi's Korner and the Ortega Oaks Candy Store
- Promotion of Lake Elsinore businesses on our Website, email blast to 10,000 athletes,
Facebook
2. 2011 Orangeman Triathlon event safe & successful
- 811 participants, 4 countries, 17 states, 60 from Riverside County
3. Met with Assemblyman Jeffries on 12/16/11, received constructive feedback
4. Improved Public Information Plan
a) Placement of CMS within City Of Lake Elsinore Placed 10 days prior to the event & Day of Event
- Westbound Ortega Hwy — just west of Intersection of Grand Avenue & Ortega
Eastbound Ortega Hwy —just west of Intersection of Grand Avenue & Ortega
Intersection of Ortega Highway & Cambern Ave (just east of 1 -15)
Interstate 15: Northbound 1 -15 prior to Clinton Keith & Southbound prior to Indian
Truck Trail
- Caltrans Permanent Message Boards (N /B & S/B 1 -15) at Caltrans discretion
b) Letters of Notification containing event - specific information will be mailed to businesses and
HOA /Residential Areas (El Cariso area)
c) Website - www.OrangemanTriathion.com will have information regarding race schedule & road
closure
d) City of Lake Elsinore
- Notification via City website tools (i.e. "E- Subscribe ")
- Email Notification: City Email Blast to city residents (if available)
- Paid advertisements - Local newspapers will be used to inform local residents &
businesses
5. California State Park System — Event approval
6. City Resolutions
a) City of Dana Point — Approved 5 -0 (Minutes from 3/6 not yet avail.)
b) City of San Juan Capistrano — Approved 5 -0 attached (Minutes attached from 1/17)
7. Letters of Concurrence /Support from the following (attached):
Page 3 of 13
a) Caltrans District 12
b) Orange County Fire Authority
c) CHP will support event upon Caltrans approval
d) Riverside EMS — Letter of Concurrence
e) Riverside County Transportation Land Management Agency — Letter of Support from Director
Johnson
f) Lake Elsinore Valley Chamber of Commerce of Support — coming shortly
g) El Cariso Village businesses
8. Donation to local charitable organization or Civic fund
9. Development of Lake Elsinore event(s)
Proposed language for City Resolution for Caltrans:
You have requested a City Council resolution from the City of Lake Elsinore supporting the 2012 Orangeman
Triathlon.
The City of Lake Elsinore has approved this event and Go Forward Racing, Inc. has met all of the city's
requirements. We are supportive of your event and wish you success.
Please edit as necessary.
We have attached PDF with event overview.
If possible, please forward a copy of the staff report once completed. Please feel free to call me with any
questions!
Best,
David
,n
David Flournoy, USAT Certified Race Director
� � Go Forward Racing I Oranoeman Iriathio n
s` TRIATHLON 949 ) 419 -5005 k
i_r� vt�Jt7 n1�7t,i..— erg.
Website www.orangemantriathlon.com
"This email may contain material that is confidential, and proprietary to Go Forward Racing Inc., for the sole use of the intended recipient. Any
review, reliance or distribution by others or forwarding without express permission is strictly prohibited. If you are not the intended recipient,
please contact the sender and delete all copies."
2 Page 4 of 13
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