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HomeMy WebLinkAboutFINAL Agenda Packet _ 4-16-2014Public Safety Advisory Commission City of Lake Elsinore Regular Agenda LAKE-ELSINORE.ORG (951) 674-3124 PHONE CULTURAL CENTER 183 N. MAIN STREET LAKE ELSINORE, CA 92530 JAY STEWART, CHAIRPERSON CHRIS HYLAND, COMMISSIONER MYLES ROSS, COMMISSIONER STEPHEN GREGORY, COMMISSIONER VALERIE SUND, COMMISSIONER NICOLE DAILEY, MANAGEMENT ANALYST Cultural Center6:00 PMWednesday, April 16, 2014 The City of Lake Elsinore appreciates your attendance. Public participation provides the Commission with valuable information regarding issues of the community. Regular meetings are currently held on the 3 rd Wednesday of every month . If you are attending this Public Safety Advisory Commission Meeting, please park in the Parking Lot across the street from the Cultural Center. This will assist us in limiting the impact of meetings on the Downtown Business District. Thank you for your cooperation. The Agenda was posted outside of City Hall and on the City 's website at www.lake-elsinore.org not less than 24 hours prior to the special meeting. The Agenda and related reports are also available at the City Clerk’s Office at Lake Elsinore City Hall, 130 S.Main Street, Lake Elsinore, CA 92530. Any writings distributed within 24 hours of the meeting will be made available to the public at the time it is distributed to the Public Safety Advisory Commission and will be posted to the City's website. In compliance with the Americans with Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk's Office at (951) 674-3124, ext. 261 at least 24 hours before the meeting to make reasonable arrangements to ensure accessibility. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PRESENTATIONS City Lake Safety Programs Police Department Lake Safety Program Fire Department Rescue Boat Program Page 1 City of Lake Elsinore Printed on 4/11/2014 April 16, 2014Public Safety Advisory Commission Regular Agenda PUBLIC COMMENTS – NON AGENDIZED ITEMS – 3 MINUTES (Please read & complete a Speaker’s Form at the podium , prior to the start of the PSAC Meeting) CONSENT CALENDAR ITEM(S) ID# 14-075 Approval of Minutes Staff Report - Agenda Item #1 - Approval of Minutes.doc 3-12- 2014 PSAC Minutes Attachments: BUSINESS ITEM(S) RES 2014-001 Consideration of a Resolution Setting the Day, Time and Location for Meetings of the Public Safety Advisory Commission of the City of Lake Elsinore Staff Report - Agenda Item #2 - Resolution Setting Day and Time.doc PSAC Reso Setting Time and Location for Regular Meetings 041614 Attachments: ID# 14-076 Selection of Vice Chairperson Staff Report - Agenda Item #3 - Selection of Vice Chair.docAttachments: ID# 14-077 Public Safety Advisory Commission Planning Guide Staff Report - Agenda Item #4 - Areas of Interest 2014Attachments: PUBLIC SAFETY SUBCOMMITTEE REPORTS STAFF COMMENTS COMMISSIONERS' COMMENTS ADJOURNMENT The Lake Elsinore Commission will adjourn this meeting to the next regularly scheduled meeting of Wednesday, May 21, 2014. The public meeting will be held at 6:00 p.m. at the Cultural Center located at 183 N. Main Street, Lake Elsinore, CA. AFFIDAVIT OF POSTING Page 2 City of Lake Elsinore Printed on 4/11/2014 April 16, 2014Public Safety Advisory Commission Regular Agenda I, Nicole Dailey, Public Safety Advisory Commission Secretary of the City of Lake Elsinore, do hereby affirm that a copy of the foregoing agenda was posted at City Hall 72 hours in advance of this meeting. ________________________ Nicole Dailey Public Safety Advisory Commission Page 3 City of Lake Elsinore Printed on 4/11/2014 Agenda Item No. __1__ REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PUBLIC SAFETY ADVISORY COMMISSION FROM: NICOLE DAILEY, MANAGEMENT ANALYST DATE: APRIL 16, 2014 SUBJECT: APPROVAL OF MINUTES DISCUSSION The following Public Safety Advisory Commission Minutes are submitted for approval: 1. Regular Public Safety Advisory Commission Meeting Minutes of March 12, 2014. RECOMMENDATION Approve the Minutes as submitted. PUBLIC SAFETY ADVISORY COMMISSION (PSAC) REGULAR MEETING MINUTES OF MARCH 12, 2014 CULTURAL CENTER, 183 N. MAIN STREET, LAKE ELSINORE, CA 92530 CALL TO ORDER Chairman Stewart called the meeting to order at 6:02 p.m. PLEDGE OF ALLEGIANCE Commissioner Sund led the Pledge of Allegiance. ROLL CALL Present: Chairman Stewart Commissioner Gregory Commissioner Hyland Commissioner Ross Commissioner Sund Also present: PSAC Clerk Nicole Dailey, City Manager Grant Yates, Public Works Director Ati Eskandari, Community Development Director Grant Taylor, Police Chief Lenny Hollingsworth, Lieutenant David Lelevier, City Attorney Barbara Liebold, Fire Captain Rich Owens and City Clerk Virginia Bloom. PRESENTATIONS City Clerk Virginia Bloom administered the Oath of Office for each of the new Commissioners - Stephen Gregory, Chris Hyland, Myles Ross and Valerie Sund. PUBLIC COMMENTS – NON AGENDIZED ITEMS – 3 MINUTES None. CONSENT CALENDAR ITEMS (1) Approval of the Minutes of June 12, 2013 PSAC Clerk Dailey presented the minutes from the meeting of June 12, 2013. Commissioner Ross made a motion to approve the minutes as submitted. Commissioner Gregory seconded. Motion was approved 5-0. Public Safety Advisory Commission Meeting Regular Meeting Minutes of March 12, 2014 Page 2 of 3 BUSINESS ITEMS 2) Public Safety Advisory Commission Orientation and City Staff Introductions Introductions and a brief orientation was provided by each director for each of the departments including the Police and Fire Department. In addition, PSAC Clerk Dailey provided an overview of the Commission’s responsibilities, role and key areas of consideration. City Attorney, Barbara Liebold, presented information and answered commissioner questions regarding the Ralph M. Brown Act, key City Council policies and the Political Reform Act. 3) 2014 Regular Meeting Schedule PSAC Clerk Dailey presented the report and explained the reason for a proposed change to the regular meeting schedule. Commissioner Gregory recommended moving the meeting to Thursday. However, Commissioner Ross expressed this would not be acceptable for him. Instead, he requested we move to another Wednesday. Commissioner Sund suggested first or third Wednesday. Chairman Stewart asked the Commission regarding a 5:00 p.m. start time. Commissioner Ross countered by expressing concerns about not having the meeting too early so the public is able to attend and participate and recommended keeping the meetings at 6:00 p.m. Commissioner Ross made a motion to move the PSAC meetings to the third Wednesday of the month at 6:00 p.m. Seconded by Commissioner Sund. Motion carried unanimously. PUBLIC SAFETY SUB-COMMITTEE REPORTS None. STAFF COMMENTS City Clerk Bloom welcomed the commissioners and reminded them of the requirement to complete and file their Form 700 and Ethics Training requirements. PSAC Clerk Dailey welcomed the commissioners and announced the upcoming EWDC Chamber of Commerce Luncheon from 11:30 to 1:00 at the Diamond Stadium and invited commissioners to attend. She also shared information about the upcoming Clean Extreme event taking place April 26th on Main Street. In addition, upcoming topics for the next agenda were shared including the planning guide and the selection of Vice Chair. Public Safety Advisory Commission Meeting Regular Meeting Minutes of March 12, 2014 Page 3 of 3 COMMISSIONER'S COMMENTS Commissioners Sund and Hyland stated they would wait to share their comments until the next meeting. Commissioner Gregory thanked everyone for his appointment and looked forward to his involvement. He inquired about the City’s animal control and expressed his interest in the municipal code and public education on this topic. He hoped the Commission could address some of these topics. Commissioner Ross thanked the City and the City Council for the honor and privilege of serving. He also thanked Chairman Stewart and Commissioner Sund for their encouragement to get involved. Finally, he thanked his wife for her support. Chairman Stewart welcomed all of the new commissioners. He expressed his appreciation for their interest in being involved. He looks forward to a great team as a City and fulfilling the needs of the City and the City Council. He thanked the City Council for making the decision to move forward with the Commission to help address the City’s public safety needs. He also thanked the City for the newly renovated Cultural Center. ADJOURNMENT There being no further business to come before the Public Safety Advisory Commission, Chairman Stewart adjourned the meeting at 7:59 p.m. D. Jay Stewart, Chairman Attest: Nicole Dailey, PSAC Clerk Agenda Item No. __2__ REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: HONORABLE CHAIRMAN AND MEMBERS OF THE PUBLIC SAFETY ADVISORY COMMISSION FROM: NICOLE DAILEY, MANAGEMENT ANALYST DATE: APRIL 16, 2014 SUBJECT: CONSIDERATION OF A RESOLUTION SETTING THE DAY, TIME AND LOCATION FOR MEETINGS OF THE PUBLIC SAFETY ADVISORY COMMISSION OF THE CITY OF LAKE ELSINORE RECOMMENDATION Adopt Resolution No. PSAC-2014-001 setting the day, time and location for regular meetings of the Public Safety Advisory Commission of the City of Lake Elsinore. DISCUSSION Regular meetings for the Public Safety Advisory Commission (PSAC) have traditionally been held on the 2nd Wednesday of each month at 6:00 p.m. However, this schedule conflicts with the City Council meetings for the City of Wildomar, which are also held on the 2nd Wednesday of the month at 6:30 p.m. This may cause some conflicts for our local police department and/or some community groups and lead to reduced participation. Therefore, staff requested the Commissioners discuss and set a day and time that fits best for the Commission. On March 12, 2014, the Commission voted to change the meetings to the third Wednesday of the month at 6:00 p.m. at the Cultural Center, unless otherwise determined, and are open to the public. Pursuant to meeting requirements, the attached resolution will officially set all meetings of the PSAC to the third Wednesday of the month. The remaining meeting dates in 2014, based on the new schedule, include the following: May 21 June 18 July 16 Aug. 20 Sept. 17 Oct. 15 Nov. 19 Dec. 17 RESOLUTION NO. PSAC-2014-001 A RESOLUTION OF THE PUBLIC SAFETY ADVISORY COMMISSION OF THE CITY OF LAKE ELSINORE SETTING THE DATE, TIME AND LOCATION OF OVERSIGHT BOARD MEETINGS WHEREAS, the Public Safety Advisory Commission of the City of Lake Elsinore (“PSAC”) was established to serve as a conduit of information from the residents and businesses of the City of Lake Elsinore to their public safety, lake safety, code enforcement and emergency services professionals. WHEREAS, the PSAC recently refilled four vacancies on the Commission and resumed its monthly meetings set at 6:00 p.m. on the second Wednesday of every month at the Lake Elsinore Cultural Center located at 183 North Main Street, Lake Elsinore; WHEREAS, the current meeting schedule conflicts with other surrounding community events and could impact staff availability and service levels at the Commission meetings, the Commission requested to change the regular meetings to the third Wednesday of the month to avoid such conflicts. NOW, THEREFORE, THE PUBLIC SAFETY ADVISORY COMMISSION OF THE CITY OF LAKE ELSINORE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. The Recitals set forth above are true and correct and incorporated herein by reference. SECTION 2. Regular meetings of the Public Safety Advisory Commission shall be held on the third Wednesday of every month at 6:00 p.m. at the Cultural Center located at 183 North Main Street, Lake Elsinore. SECTION 3. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution which can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The PSAC hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof. SECTION 4. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED AND ADOPTED at a regular meeting of the Public Safety Advisory Commission of the City of Lake Elsinore, held this 16th day of April, 2014. PUBLIC SAFETY ADVISORY COMMISSION RESOLUTION NO. 2014-001 Page 2 Dennis “Jay” Stewart, Chairperson Public Safety Advisory Commission of the City of Lake Elsinore ATTEST: ___________ Nicole Dailey, PSAC Secretary Agenda Item No. __3__ REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND MEMBERS OF THE PUBLIC SAFETY ADVISORY COMMISSION FROM: NICOLE DAILEY, MANAGEMENT ANALYST DATE: APRIL 16, 2014 SUBJECT: SELECTION OF VICE CHAIRPERSON RECOMMENDATION It is recommended that the PSAC nominate and select a Vice Chairperson to serve the Commission through July 2015. DISCUSSION The conduct and reorganization of City Commissions is addressed in City Council policy 200-5a. Under this policy, in July of each year, Commissions nominate and elect their officers by majority vote. Commission officers then preside until the next annual reorganization. Typically, all Commissioners are eligible for office. However, upon the reorganization and recent recruitment of four new commissioners, the City Council at this time designated Commissioner Dennis “Jay” Stewart to serve as Chairman through July 2015 and the Vice Chairperson position was left vacant. Therefore, this item is for the installation of a new Vice-Chairperson, to serve through July 2015. The presiding officer, the Chairperson, will first call for nominations for Chairperson. Following a nomination, the Chairperson will ask if there are other nominations—continuing until no more nominations are forthcoming—then will call for a vote on the nominee(s), until a winner has been chosen by majority vote. Generally, the role of Chairperson is to preside over PSAC meetings, study sessions, and joint sessions. The Chairperson meets regularly with Administrative staff to discuss an d formalize the monthly PSAC agenda. The Chairperson also serves as spokesperson for the PSAC in presenting Commission reports and recommendations to the City Council. The duty of the Vice-Chairperson is to preside in the absence of the Chairperson. Agenda Item No. __4__ REPORT TO PUBLIC SAFETY ADVISORY COMMISSION TO: CHAIRMAN AND MEMBERS OF THE PUBLIC SAFETY ADVISORY COMMISSION FROM: NICOLE DAILEY, MANAGEMENT ANALYST DATE: APRIL 16, 2014 SUBJECT: PUBLIC SAFETY ADVISORY COMMISSION PLANNING GUIDE RECOMMENDATION It is recommended that the Commission discuss and prioritize areas of interest and consideration to be used to create a planning guide for the remainder of the 2013-2014 fiscal year and for the 2014-2015 fiscal year. DISCUSSION In order to ensure the Public Safety Advisory Commission (PSAC) is able to effectively fulfill its purpose to serve as a conduit of information for our community, staff has recommended the Commission brainstorm and share key areas and topics of interest to create a planning guide. This guide will be used to help set priorities for staff and the Chair when developing the agenda, and will also ensure the Commission is fulfilling the needs of the City and the community. The items are for the planning guide are not exclusive and all items may not be covered in the specified time period. However, it creates a framework from which the Commission can set and build goals and objectives moving forward. Below are some ideas for proposed areas of consideration on previous objectives and discussions with the Chairman:  Lake and Shoreline Safety  Lake Level Changes mailer  Graffiti Education  Emergency Preparedness (Red Cross, Earthquakes, Fire, Great Shake Out)  Crime-Free Multi-Housing  Public Nuisances and Code Enforcement (i.e. ADA Compliance, Structural Abatement, etc.)  Citizens Patrol and Neighborhood Watch  Citizen Corps PSAC Planning Guide (2013-2015) Page 2 Agenda Item No. __4__  Citizen Emergency Response Training  School Traffic Circulation Studies  Traffic Related Safety Needs  Neighborhood Speed Limits, Crosswalks and Circulation  New Public Safety Technologies and Best Practices in Other Cities  Public Safety Signage  Lighting Needs and Plans in the City  Animal, Mosquito and Vector Control  Upcoming Capital Improvement Projects (e.g. sidewalks, street lights, etc.)  Park and Trail Safety  CERT and Citizen Corps Education