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Budget Workshop Presentation- FY2014-2015
REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT YATES CITY MANAGER DATE: MAY 27, 2014 SUBJECT: BUDGET WORKSHOP PRESENTATION - FY2014 -15 PRELIMINARY ANNUAL OPERATING BUDGET INCLUDING THE FY2014 -15 CAPITAL IMPROVEMENT PLAN Presentation Staff has been working diligently to compile the FY2014 -15 Preliminary Operating Budget including the FY2014 -15 Capital Improvement Plan. The City Council will be considering formal action regarding the FY2014 -15 Annual Operating Budget at the regular June 10, 2014 City Council Meeting. The City Council will be provided with materials and a Staff Presentation at the Budget Workshop at 5:00 PM on May 27, 2014 at the Cultural Center located at 183 N. Main Street, Lake Elsinore, California 92530. The Workshop materials will be available for public inspection at the Workshop and in the City Clerk's Office. Copies will also be posted on the City's website at www.lake- elsinore.org. Prepared by: Jason Simpson Director of Administrative Services Approved by: Grant Yates City Manager 1 A �IA w It 41 YUT I PL YSAI -111V M -1 a N 9�1 Robert E. Mnyee Brian Tisdale Tym- Grant Yates Administrative Services Depart men Jason Simpson Director of Administrative Services 130 South Main Street Lake Elsinore, California 92590 (951) 674-3124 www.lake-elsinore.org I V.111 1 ANNUAL € PERA ING BUDGET FIS kL YEAR 2014 -1 S BUDGET TRANSMITTAL LETTER ....................................................................................... ..............................1 RESOLUTION ADOPTING THE FISCAL YEAR 2014 -15 ANNUAL OPERATING BUDGET............ 7 VISIONSTATEMENT ................................................................................................................. ..............................9 VALUESTATEMENT ............................................................................................................... .............................10 GOVERNMENT FINANCE OFFICERS ASSOCIATION AWARD ............................... ............................... 11 CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFFICERS AWARD ................ .............................12 DIRECTORY................................................................................................................................. .............................13 CITYORGANIZATIONAL CHART ...................................................................................... ............................... 14 BUDGETPROCESS ................................................................................................................. ............................... 15 BUDGETCALENDAR ............................................................................................................. ............................... 18 UNDERSTANDING THE BUDGET DOCUMENT ............................................................. .............................19 DESCRIPTIONOF FUNDS .................................................................................................... ............................... 20 SUMARY OF ACCOUNTING PRINCIPLES ...................................................................... ............................... 24 EXPLANATION OF MAJOR REVENUE SOURCES ........................................................ ............................... 25 DEBTADMINISTRATION .................................................................................................... ............................... 28 GANNAPPROPRIATIONS LIMIT ...................................................................................... ............................... 29 COMMUNITYPROFILE ......................................................................................................... ............................... 30 LOCATORMAP ........................................................................................................................ ............................... 31 BUDGET SUMMARIES OVERVIEW .................................................................................. ............................... 33 GENERAL FUND REVENUES .............................................................................................. ............................... 35 GENERAL FUND REVENUES BY SOURCE ..................................................................... ............................... 36 EXPENDITURE BY DEPARTMENT - GENERAL FUND ............................................ ............................... 37 EXPENDITURE SUMMARY BY CATEGORY - GENERAL. FUND ............................ ............................... 38 EXPENDITURE SUMMARY BY DEPARTMENT - GENERAL FUND... ................................................. 39 City Council Budget Workshop - May 27, 2014 SUMMARY (]F AUTHORIZED POSITIONS .................................................................................................... 46 CORE STAFFING ALLOCATION PLAN BY DEPARTMENT .....----.....---.~----........z17 GENERAL FUND OVERVIEW B\r DEPARTMENT ................................................................... ___ ......... .53 CITYCOUNCIL ............................ .................. , ........................................................................................................ 55 CITY TREASURER .-------.------...----------------...---.--..------.--h4 CITYATTORNEY .................................................................................................................... ............................... 66 CITYCLERK .......... ................... .............. ............................................................................................................... 70 CITYMANAGER ...................................................................................................................................................... 74 ADMINISTRATIVESERVICES ......................... ................................................................................................. 7Q COMMUNITY DFl7FL[)PMF�-�.~.._----.-----..---~,,_.__—.~,.._._~.,_.__~~..,.,_�� POLICE SERVICES .___________.__________________________.________110 FIRESERVICES ................................................................................................................ .................................... 119 ANIMAL SERVICES ................... .................................. ...................................................................................... ��� PUBLICWORKS ............................................ ,..................................................... . .................. ............................. 126 COMMUNITYSERVICES .................................................................................................................................... 147 NON-DEPARTMENTAL ......... ............................................ ........ ................... ----------------151 p{}T][IC FINANCE AUTHORITY ..................................................................... ................................................ 153 [AKEELSIN[)RE RE[REAT[}N AUTHORITY ............................................................................................ i55 SUCCESSOR AGENCY TO THE LAKE ELS{N()RE REDEVELOPMENT AGENCY ........................... 157 FIVE-YEAR FORECAST ................................................................................................................ ..................... 159 C/\P{T/\[ IMPROVEMENT PROGRAM SUMMARY .......................................... ......................... ............. Y6l GLOSSARYOF TERMS ......................... —.............. --................................................................................... 163 City Council Budget Workshop 08ay27,J014 ii � ; : ► u W.1w11�11WY�17 June 10, 2014 The Honorable Mayor and Members of the City Council: On behalf of City Staff, it is my privilege to submit for your information and consideration the adopted budget for Fiscal Year 2014 -2015 for the City of Lake Elsinore. Once again, staff developed the proposed budget in support of the Mayor and City Council adopted key initiatives and vision statement: Lake Elsinore will be the ultimate lake destination where all can live, work, and play, build futures and fulfill dreams. The City of Lake Elsinore has met or exceeded its budget expectations over the past several years, and, this year, once again the City is well positioned for growth and success in the coming fiscal year. On June 10, 2014, the City Council adopted the proposed City of Lake Elsinore Operating Budget, which included a summary of the Special Revenue Funds, Capital Improvement Program (CIP), and Agency Funds. The complete 5 -year CIP for Fiscal Year 2014 -2019 will be made available as a separate document. The fiscal year 2014 -15 proposed Annual Operating Budget has been developed after a considerable review process. Departmental budget submittals were prepared and reviewed by line item in connection with projected revenues and detailed performance objectives. Five -year revenue and expenditure projections were developed to identify the future impacts of proposed staffing and program changes, as well as the impact of proposed capital improvement projects. The result is this document: a conservative, balanced budget that provides for quality services while effectively utilizing available resources. This budget document serves not only as a financial plan for the immediate future, but also as a management and communications tool outlining the City Council's vision and key initiatives for the year. By focusing on public safety, improving recreational opportunities and neighborhoods, delivering the highest quality of public services, preserving and enhancing the City's economic prosperity, and celebrating the diversity of our citizens, we have outlined plans that make the City of Lake Elsinore the desirable place to live, work and play. Each fiscal year, staff and the City Council has the responsibility to identify its budget priorities, immediate and future fiscal issues, community needs, and the resources required to enhance vital programs and services within the City in order to maintain a strong community and take advantage of coming growth and develop- ment opportunities. CITY OF LAKE ELSINORE PROFILE The City of Lake Elsinore is a community comprised of approximately 56,718 citizens. The City maintains 18 parks on 71 acres throughout the community, which provide recreation opportunities for both the citizens of Lake Elsinore, as well as surrounding communities. Police and Fire protection are provided through a contract with Riverside County. The Lake Elsinore Unified School District provides 24 schools for 21,400 students. The City of Lake Elsinore prides itself on its community focus and quality of life. Lake Elsinore residents enjoy perfect climate, blue sky, clean air, world - famous thermal winds for aerial sports and, their crowning jewel, a sparkling 3,000 -acre recreational lake for exciting water sports. All of this is set against the spectacular Ortega Mountains and Cleveland National Forest, providing opportunities for hiking, City Council Budget Workshop -May 27, 2014 1 CITY OF tAKE ELSLINORE ANNUAL OPERATING gl.tLGET FISCAL YEAR 2014 -1 i �pr ,�Ceti��rl ig��5is� ('�iP1'ika!t �i�� 4�`CTef�tF.; biking, bird watching or just plain relaxing in the beauty that abounds in this outdoor recreation destination. It is impossible to review the economic forces affecting Lake Elsinore and the Inland Empire without predicting a prospering future for the City. The region's geographic location, competitive cost structure and sophisticated logistics have put it in a position to remain one of the fastest growing communities in the Inland Empire. REVENUE AND ECONOMIC CONDITIONS Fiscal Year 2014=15 General Fund revenues are projected to reaches $35,872,965 an increase of $6,543,250 or 22.31% from Fiscal Year 2013 -14, and reflect the continued growth of the local economy. The City has continued to work with the Chamber of Commerce and the Visitor's Bureau in its effort to encourage the expansion and relocation of industries that generate local sales tax and employment opportunities. The City has also worked with these organizations to develop and market Lake Elsinore as a tourist destination. The following graph details the major components of the City's General Fund revenues. CAANGES IN REVENUES: GENERAL D Sales and Use Tax: Sales and Use Tax revenue is projected to increase 3.11% from an estimated $7,938,727 in fiscal year 2013 -14 to $8,185,889 in fiscal year 2014 -15. This increase is primarily a result of retail development and an anticipated increase in consumer activity as economic indicators begin to show a slight turnaround in the economy. Sales tax is one of the City's largest revenue sources, representing 23.96% of the total General Fund revenue. Property Tax: The fiscal year 2014 -15 revenue estimate for property taxes is based on an assumed 7.19% increase in assessed valuation. The fiscal year 2014 -2015 estimate of $8,033,676 represents approximately 23.52% of the total General Fund revenues. City Council Budget Workshop - May 27, 2014 2 CITY OF ' ANNUAL OPERATING BUDGET tAKE ELSIN20REN,, I I pp FISCAL YEAR 2014 -13 A ��t�i� sk�4?a (f iltii?€ i it F "Si ok ii Franchise and Other Tax: An overall increase of $1,524,853 from $3,153,147 to $4,678,000 on the amount of fees paid by phone, cable, natural gas, refuse collection, and electricity companies for use of the public right of way. This increase is attributed primarily to an anticipated increase in electricity usage and cable subscribers in addition to one time developer agreement fees to off set animal control debt service payment and information technology upgrades to City facilities. Licenses, Permits and Fees: An overall increase from $5,507,805 to $6,834,875 is projected in Fiscal Year 2014 -15. The anticipated increase is due to the modification of user fees across all departments Citywide. Total General Fund expenditures (excluding operating transfers out) are proposed to be $37,675,787 in fiscal year 201.4 -15. This proposed expenditure level results in a shortfall margin of for projected operating revenues over proposed operating expenditures in the General Fund of $2,186,918. The shortfall will be mitigated using the General Fund Stabilization Reserve. It is important to note that the City of Lake Elsinore has substantial growth and development capacity, which will increase revenues and offset shortfalls as growth takes place. Public safety continues to represent the largest single portion of the General Fund operating budget at S 1 . 2 0 %. Proposed expenditures for Police, Fire services and Animal Control total $19,291,056 (net of an estimated $2.02 million fire tax credit). Proposed public safety expenditure increases total $1,610,887 for fiscal year 2014 -15 and includes increased personnel costs passed through the County and sharing in the costs of the Southwest Communities Animal shelter. Communityr Fievelopmen 8,21% Administrative. Services 6.21 dieservices 18,81% Genera.1,,,/ Government 4.00% \- Community, Non-Departmental Services4,00% 7,57% City Council Budget Workshop - May 27, 2014 3 T" OF 3 tAKE : ANNUAL, OPERATING BUDGET . I E FISCAL YEAR 2014 -15 GOALS, OBJECTIVES AND PERFORMANCE MEASURES During the 2013 -14 fiscal year, the City Council adopted the City's Vision Statement, The Vision Statement is used as 1) a tool in the employee hiring /selection process, 2) a guide in conducting City business, and 3) a statement to the citizens affirming what the City, as an organization, stands for and the level of service they can expect from the City. Departmental goals and objectives are updated annually and are included in the Operating Budget section of this document. Goals and objectives are listed by program within each department. The budget document has been formatted to detail the operational goals, objectives, and performance measures of each department. Administrative Services Department staff has worked with all departments to identify significant accomplishments, as well as to develop qualitative and quantitative performance measures. The goal of the organization is to establish a comprehensive reporting system, which will give the public, City Council, and City staff the ability to evaluate the level and value of service provided to the community. The City Council established the following Fiscal Year 2014 -2015 budget guidelines, or key initiatives, with fis- cal stability and community responsibility as they relate to the City's Vision Statement: 1. Public Safety 2. Recreation 2 T, --,- r r;on 4. Economic Development 5. Image 6. Education 7. Service MAINTAIN A SAFE AND SECURE ENVIRONMENT • Respond to calls for police service in a timely manner • Perform public safety educational programs, maintain neighborhood watches, and conduct timely traffic investigations • Encourage community participation in public safety and emergency preparedness • Promote high quality animal control services • Utilize social media to keep the community informed and involved • Minimize the impact to life, property, and the environment from natural hazards and emergency situations • Respond to all fire and medical emergency calls within five minutes • Conduct a comprehensive fire education program ENCOURAGE PROGRAMS FOR ALL AGES • Promote family oriented program opportunities at the community center • Provide signature special events and cultural opportunities • Maintain a safe and family oriented environment • Maintain the natural beauty of the community • Promote activities and opportunities for children at local parks during the summer months City Council Budget Workshop - May 27, 2014 4 T" OF tAKE AI* NUAL OPERATING laUDGET ELSINORE FISCAL YEAR 2014-15 5 PROVIDE INFRASTRUCTURE CONCURRENT WITH DEVELOPMENT • Continue to maintain local roads and streets • Update the five -year Capital Improvement Program (CIP) • Design and construct capital projects within funding and time requirements • Allocate $18,440,349 for citywide circulation, facilities, infrastructure and park projects • Maintain significant access and available frontage space on the Inland Empire's main transportation artery (Interstate 15) PROVIDE QUALITY JOBS AND PROMOTE COMMERCE • Encourage growth and expansion by providing high quality municipal services, facilities, and economic assistance • Create a business friendly regulatory environment • Promote a jobs /housing balance • Maintain effective marketing program to promote increasing awareness on City's comprehensive, recognizable tourist destination with a range of attractions • Continue to collaborate with current property owners, business owners, business alliances and the Chamber of Commerce in promoting the City's unique location and opportunities ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICY The City of Lake Elsinore receives an independent audit annually and maintains a solid internal audit capacity. The City prepares all annual financial reports in strict compliance with Generally Accepted Accounting Procedures (GAAP), as outlined by the Governmental Accounting Standards Board (GASB). The City maintains a strong system of internal controls, which resulted in an unqualified audit opinion for the past several years. STAFFING POLICY Recently, the City began restructuring the organization to ensure core staffing, internally and externally, is in place to meet current and future economic opportunities, while also providing the highest level of service. The City has established a policy of annually focusing on reorganizing department structures in an effort to streamline processes and enhance efficiencies without reducing essential public services to the community. The total City staffing for Fiscal Year 2014 -15 will include 78 regular full -time equivalent positions and 33 part - time positions, an increase of 2 full -time and 1 part -time positions from the prior year. RESERVE POLICY The City Council previously identified and objective of developing and maintaining a reserve in the General fund for economic uncertainties and contingencies. In addition, the City Council recently increased the Economic Uncertainty Reserve from 1.5% to 1.7.5 SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY (SARDA) In June 2011, the Governor of California signed ABx1 26, which dissolved redevelopment agencies effective February 1, 201.2 and provided for the designation of successor agencies to oversee the completion of previously obligated redevelopment activities. As a result, all assets of the redevelopment agency were transferred to the Successor Agency of the Redevelopment Agency on February 1, 2012 and the City Council began serving as the successor agency. CAPITAL IMPROVEMENT PROGRAM The City's five -year Capital Improvement Program (CIP) is presented to the City Council under a separate cover. This program provides a multi -year- plan for capital improvements that is updated annually to ensure compliance with the program. The impact of capital projects on maintenance and operating costs City Council Budget Workshop - May 27, 2014 5 The fiscal year 2014 -15 Operating Budget demonstrates the City Council's continued investment in public safety and other services as the City moves forward out of the effects of the recession. The budget was constructed by utilizing a conservative approach in projecting revenues and corresponding expenditures. However, it does include utilization of fund balance to provide for core services to the community. This conservative approach is necessary, as the City must continue to be sensitive to potential changes in the condition of the State and local economy. If there are any legislative actions that create any adverse impacts to the City, or if local conditions change that negatively impact the projected revenue stream, staff will return to the City Council with recommendations to make appropriate adjustments. I would like to express my appreciation to the City Council for providing the direction and support which are crucial to the ability of the City to achieve its goals. I would also like to recognize the contributions of every staff member for not only creating a successful operating budget, but also contributing to the City's annual budget process. Their efforts and dedication indicated the meaning of "team" work, which is reflected in this report and in other documents resulting from the annual financial management process. Special recognition should go to the Administrative Services staff for their long hours and dedication to the City and this budget process. I would also like to recognize our Elected Treasurer, Allen Baldwin for his dedication and commitment to the City. His oversight in the budget process is invaluable. I commend the Mayor, Budget Committee, members of the City Council and Management for their continued interest, dedication and support in conducting business on behalf of the Citizens of Lake Elsinore in a responsible and progressive manner while still preserving an economical quality for the City. Respectfully Submitted, Grant Yates City Manager City Council Budget Workshop - May 27, 2014 6 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ESTABLISHING THE CITY OF LAKE ELSINORE, CALIFORNIA, ADOPTING THE CITY'S OPERATING BUDGET FOR THE FISCAL YEAR 2014 -2015 WHEREAS, the City Council has a policy of adopting an annual operating budget to plan expenditures and to match anticipated revenues available in various City accounts in order to make the most efficient use of the City's limited resources for each fiscal year; and WHEREAS, the City of Lake Elsinore Municipal Code Section 3.04.010 defines the fiscal year for the City of Lake Elsinore as extending from July 1St of each year to and including June 30th of the following year. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. The City of Lake Elsinore Operating Budget is hereby approved and adopted for the 2014 -2015 fiscal year. SECTION 2. A copy of the City of Lake Elsinore Operating Budget hereby adopted and certified by the City Clerk shall be filed with the city Manager or a designated representative, and a further copy so certified shall be placed and shall remain on file in the Office of the City Clerk where it shall be available for inspection. Copies of the certified budgets shall be made available for the use of departments, offices and agencies of the City. SECTION 3. This Resolution shall take effect from and after the date of its passage and adoption. PASSED, APPROVED AND ADOPTED this 10th day of June, 2014, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Natasha Johnson, Mayor City of Lake Elsinore City Council Budget Workshop - May 27, 2014 ATTEST: Virginia Bloom, City Clerk City of Lake Elsinore APPROVED AS TO FORM: Barbara Zeid Leibold, City Attorney City of Lake Elsinore City Council Budget Workshop - May 27, 2014 8 CITY F ANNUAL oPEF',_KTlNG BUDGET ,. E ELSINORE FISCAL YEAR 2014-15 Em City Council Budget Workshop - May 27, 2014 As employees of the City of Lake Elsinore, in striving to be dedicated to our local government, we value the following: City Council Budget Workshop -May 27, 2014 10 The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the City of Lake Elsinore for its annual budget for the fiscal year beginning July 1, 2013. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, operations guide, financial plan, and communication device. City Council Budget Workshop -May 27, 2014 11 LaIgornta Society Of Munic t�*Pa(Finance Offtcers Certificate qjAwan! Operating Budget Excellence Award Fiscal Year 2014 Presented to the City q *Lake Elsinore For meeting the criteria established to achieve the Operating Budget Excellence Award. Februar y H, 2014 PautineAlar.r Keii Brown, Chair CSHFO President Professional Sumdards and Recognition Committee Dedicated I-reelleuce M Municipal Financial Reporting City Council Budget Workshop - May 27, 2014 12 Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Treasurer rarn r! - City Attorney City Clerk City Manager Director of Community Services Director of Administrative Services Director of Public Works Director of Community Development Chief of Police Fire Chief City Council Budget Workshop - May 27, 2014 13 Natasha johnson Steve Manos Daryl Hickman Robert E. Magee Brian Tisdale Allen Baldwin Barbara Leibold Virginia j. Bloom Grant Yates Vacant Jason Simpson Vince Damasse Grant Taylor Leonard Hollingsworth Mark Barr City Council Budget Workshop -May 27, 2014 14 The Annual Budget sets forth a strategic resource allocation plan that addresses the City Council's Strategic Goals. The Budget can be thought of as a policy document, financial plan, operations guide, and communication device all in one document as a guide for the public as well as staff. The Budget also performs the following: • Determines the quality and quantity of the City programs and services. • Details expenditures requirements and the estimated revenue available to meet these requirements. • Connects the activities of individuals City Departments to the City Council's Strategic Goals. • Sets targets and provides a means of measuring actual accomplishments against goals. The Annual Budget provides the legal authority for expenditures and means for control of municipal operations throughout the fiscal year. Accordingly, the City Council mandates that a budget be adopted prior to the beginning of the fiscal year, which begins July 1St of each year. The budget process gives the department director an opportunity to justify departmental work programs, to propose changes in services, and to recommend revisions in organizational structure and work methods. It also enables the City Manager to review these aspects and make appropriate recommendations to the City Council. Presenting the annual preliminary budget to the City Council usually takes place in May of each year, which allows the Council to judge the adequacy of the proposed operating programs, to determine basic organizational and personnel staffing requirements and to establish the level of municipal services to be rendered with the available resources. The annual proposed budget is presented at one of the City Council meeting during the month of June of each year for adoption. The City of Lake Elsinore fiscal year begins each July 1st and concludes on June 30th. In accordance with fundamental democratic principles, the City embraces citizen participation, especially in key planning and resource allocation activities. In addition, Departments obtain citizen input through Boards and commission meetings, Mayor's Night Out forums, public hearings, and other forms of written and oral communication. The Finance Department began the annual budget process in March 201.4. The budget team updated the policies and procedures for budget preparation, created the budget process calendar, and prepared current budget schedules for each department to use in preparing the new budget. On March 12, 2014 a Budget Kickoff Workshop was held with the City Manager, Department Directors, and Department Analysts. This workshop included a briefing on the status of the current fiscal year budget, a review of the fiscal year 2014 -15 budget process calendar, and a discussion on essential principles and elements of the budget process. Staff was provided with a practical application to assist in the development of the departmental budget requests, which included the following: • Review and evaluate current goals (and performance measurements); • Identify new goals and programs; City Council Budget Workshop -May 27, 2014 15 11111 1" r, 1 • Identify the impacts of new programs on existing resources, examine organizational efficiency, and reallocate existing resources to address these impacts; • Identify additional resource requirements (if existing resources will be exhausted). The operating budget preparation guidelines were distributed at this time: The guidelines Serve to outline *he policies and procedures to be used in preparing the fiscal year 2014 -15 budget. Clearly defined budget requirements and time sensitive budget document objectives were discussed, ensuring complete and accurate understanding by all. The milestones were outlined in the guidelines, along with the concurrent development of financial projections, objectives, and requirements at the staff level. With this approach, the policies and priorities that guide expenditure considerations were incorporated into the proposed budget prior to formal submission to the City Council, The City Manager and key Finance Department staff later held individual meetings with each department to assist in the budget process. Assistance was provided to each department in reviewing historical expenditure information, personnel costs, and in refining departmental goals, objectives, and performance measures. For the purpose of budget preparation and formulation, department budget submittals consisted of detail by expenditure line item. Specific justification was required for the following: • Significant expenditure changes • Personnel costs, including all temporary personnel costs and proposed staffing reclassifications • Confmrted gerpirac and zUnnlipQ • Purchases of new equipment (greater than $5,000) • Outlays for improvements and facility repairs • All special project expenses and one -time expenses • Travel, conference, and education expenses • Dues, memberships, and publications Review and analysis was conducted of each department's request. The review of the budget requests included comparative analysis of historical and current expenditure levels. Revenue estimates were compiled from department projections. Five -year revenue and expenditure projections were developed by the Finance Department to assist in identifying the long -range impacts of proposed staffing and program changes. The information was compiled for City Manager review. In the last two weeks of April, City Manager and key Finance Department staff held meetings with each department director to discuss their department budget request and to obtain additional information to assist in the assessment of the requests. Following this review, department directors adjusted line item requests in accordance with the City Manager's direction. City Council Budget Workshop -May 27, 2014 16 Finally, a budget workshop is held with the City Council to receive public comment and to review the components of the proposed budget, prior to formal consideration for adoption. Any changes or modifications based on this review will be prepared by Finance. The Lake Elsinore municipal code requires that the City Manager submit the proposed annual budget and salary plan to the City Council for approval. The City Council approves the annual operating budget submitted by the City Manager prior to the beginning of the new fiscal year. All appropriations lapse at year -end, except for those relating to encumbrances, which are approved for carryover to the subsequent year. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to make adjustments within de- partmental budgets. Adjustments between departments and additional appropriations require the approval of the City Council. Budgetary controls are maintained to ensure compliance with the budget as approved by the City Council. The level of budgetary control (that is, the level at which expenditures cannot legally exceed the appropriat- ed amount) is at the department level. Department directors and other management staff with budgetary responsibilities are provided with bi- weekly budget versus actual expenditure reports. Quarterly financial statements are prepared for the City Council, which include a budget -to- actual analysis for both revenues and expenditures. Revenue projections are revised as part of the mid -year budget analysis, and appropriations are adjusted if required. City Council Budget Workshop -May 27, 2014 17 • Development of budget parameters /,strategic goals • Distribution of Budget Preparation manual • Budget workshop with key City staff • Development of proggram goals and objectives • Development of performance measures • Budget re nests submitted to Finance for review • Proposed CIP projects submitted to Finance • Revenue estimates completed by Finance • Budget analysis prepared for City Manager's review • CIP project timing and priorities modified based on available resources • Departmental operating budget submittals reviewed • Preliminary operating and CIP budgets prepared • Five -year financial projection completed • Public budget workshop with City Council allowing for public input • Prepare staff reports and proposed bud ret documents • Council adoption of final operating and NP budgets • Council adoption of schedule of authorized positions and Gann Appropriations Limit • Bi- weekly budget /actual reports reviewed • Quarterly financial statements prepared • Mid -year budget analysis and revision City Council Budget Workshop -May 27, 2014 18 This budget document provides the public with concise and readable information about City government and displays the City's objectives and budget for the Fiscal Year 2014 -1.5. The budget document begins with the City Manager's transmittal letter, which provides an overview of the FY2014 -15 Operating Budget by highlighting programs and major projects. The budget document is then divided into the following sections: • Introduction • Budget Summaries • Operating Budget • General Fund • Five Year Forecast • Capital Improvement Program • Appendix The Budget Summaries section provides revenue and expenditure analysis. This section presents historical and categorical data for comparative purposes, and includes a five -year projection of revenues and expenditures. Staffing levels are also summarized. The Operating Budgets section contains the program description, key objectives, performance measures, and resource allocation plans for each operating program. Budget information is organized by department and identifies the major services provided by the City. Finally, the Appendix includes: • Glossary of Terms Additional information on the City's fiscal affairs is available in the following documents, which are available at: http: / /www .lake - elsinore.org /Departments & Services /Departments A -G /Administrative Services/ Finance /Financial Reports • City's Monthly Treasurer's Report • Quarterly Financial Statements • Comprehensive Annual Financial Report For further information, please contact the Lake Elsinore Finance Department at (951) 674 - 31.24. City Council Budget Workshop - May 27, 2014 19 The City of Lake Elsinore revenues and expenditures are accounted in a series of funds. Each fund is an autonomous accounting entity, established in accordance with legal and professional accounting standards. Funds are used to segregate the various financial activities of a governmental entity and to demonstrate compliance with specific regulations, restrictions or limitations, (i.e., demonstrating that restricted revenues are spent only for allowed purposes). Funds used in government are classified into three broad categories: governmental, proprietary and fiduciary. Governmental funds include activities usually associated with the operations of a typical state or local government (public safety, general government activities, etc.). Proprietary funds are used in government to account for activities often found in the private sector (utilities, stadiums, and golf courses are prime examples). Fiduciary funds are utilized in situations where the government is acting in a fiduciary capacity as a trustee or agent. The funds utilized by the City of Lake Elsinore are as follows: GOVERNMENTAL FUNDS laCA1CA QA Fun': This is the general operating fund for the City, utilized to account for all resources not required to be accounted for in another fund. Special Revenue Funds: Special Revenue Funds are used to account for specific resources that are legally restricted to expenditure for particular purposes. Supplemental Law Enforrement Services Fr ►nd PUFNF) - The Cib,7 maintains this fund to account for the Supplemental Law Enforcement Services (SLESF) monies, which are exclusively expended to nrnvire front line IMA7 enforcement sPrVirp nrowidrNd by flio State of 4Jtv a v (1 mO1, C supplement existing services and are unable to be used to supplant any existing funding for law enforcement services provided by the City. Local Law Enforcement Block Grant (LLEBG) /Justice Assistance Grant (JAG) Fund - This fund was originally established for LLEBG but has been replaced with JAG. This fund was established to account for a grant received through the Department of Justice to support law enforcement services activities to prevent and control crime within the City. Office of Traffic and Safety Fund - This fund is to account for monies received for a grant by the State to local and state public agencies for programs that help them enforce traffic laws, educate the public in traffic safety, and provide varied and effective means of reducing fatalities, injuries and economic losses from collisions. Traffic Offender Fund - This fund is for the purposes of receiving and expending administrative fees administrative fees generated from charges to drivers who have been arrested for DUI, who are driving on suspended /revoked licenses, or have never been issued a driver's license. These funds may only be used to further the traffic safety goals of the City and are subject to OTS audit. Miscellaneous General Project Fund - The City maintains this fund to account for miscellaneous general projects of the City. Affordable Housing in Lieu - The Affordable Housing fund contains the assets as well as loan and rental income from the former Redevelopment Agency which have been transferred to the City of Lake Elsinore. City Council Budget Workshop -May 27, 2014 20 DESCRIPTION OF FUNDS (cont.) Developer Agreement Fund - This fund is maintained to account for developer lot fees. Miscellaneous Grants Fund - This fund was established to track expenditures and revenues from miscellaneous Federal, State and County grants requiring segregated fund accounting. Gas Tax Fund - The City maintains this fund to account for the Highway User's Tax revenues received from the State of California under Sections 2013, 2105, 2107, and of the Streets and Highways Code. Transportation Uniform Mitigation Fee Fund (TUMF) - Under the TUMF, developers of residential, industrial, and commercial property pay a development fee to fund transportation projects that will be required because of the growth the projects create. The Western Riverside Council of Governments administers the TUMF. The TUMF funds both local and regional arterial projects. Local area projects receive 48.1% of all funds and the funds are programmed in each of five "zones" proportionately to the fees paid. These zone projects are proposed by local jurisdictions. Transportation /Measure A Fund - This fund was established to account for the City's share of the County of Riverside's additional one -half percent sales tax allocation. These monies are restricted for use on local streets and roads. Senate Bill 821 Bicycle and Pedestrian Facilities Program Fund - This fund tracks the grant revenue and expenditures received from RCTC for eligible projects. Each year 2% of the Local Transportation Fund (LTF) revenue is made available for use on bicycle and pedestrian facility projects through the Commission's SB 821 Program. All of the cities and the county are notified of the SB 821 program estimate of available funding and are requested to submit project proposals. Eligible projects include sidewalks, bike paths (Class I), bike lanes (Class II), bike routes (Class 1I1), and access ramps or curb cuts. Senate Bill 1186 California Disability Access and Education Fee Fund - This fund collects and tracks the law required State fee of $1.00on every applicant for a local business license or renewal. The purpose is to increase disability access and compliance with construction related accessibility requirements and to develop educational resources for businesses in order to facilitate compliance with Federal and State disability laws. Traffic Safety Fund - Used to account for revenue generated from enforcement of California vehicle codes and city ordinances. These restricted funds may be used only for traffic signals, school crossing guards, and other related traffic safety expenditures. Development Impact Fees - These funds are used to track revenues and expenditures of fees collected by developers to mitigate impacts of new development n the level of service capacity. Lighting, Landscape and Maintenance District (LLMD)Funds - These funds account for revenues derived from annual assessments which are used to pay the costs incurred by the City for landscape maintenance and street light maintenance. Benefit assessments, and a special tax are charged to property owners within the District (City), and funds are received to provide recreation, park development, street lighting, slope maintenance, refuse collection, emergency road construction and maintenance, and library services. City Council Budget Workshop -May 27, 2014 21 Geothermal Fund - A fund to track expenditures for State grant monies used to maintain hot water wells owned by the City. Community Development Block Grant (CDBG) - This fund is used to account for grants received from the U.S. Department of Housing and Urban Development (HUD). The grants are used for the con-imunity development activities and projects. National Pollutant Discharge System (N.P.D.E.S.) Fund - This is to track fees assessed to property owners for N.P.D.E.S. program, which is mandated by the federal government. This requires cities to clean up storm water runoff. Public Education and Government Grant Fund - This fund is used to track the expenditures used to purchase applicable media equipment. Community Facilities Districts (CFD) - These funds are established by the Citv as means of ohtaining rnm- munity funding to be used to pay for public works and other public services, maintenance, new construction, and debt service payments. Public Improvement In -Lieu --This fund accounts for special designated improvements to City property, financed by developer fees. Assembly Bill 766 Air Pollution Reduction - This account for revenue South Coast Air Quality Board requir enlents to develop systems to reLffice aff ponukutr. 6'..��.,,.,... -.�». A,...,-..... AL.e,..d.,.... FA......T -- _ .. __. --- ._... . 1 _.._ I .._ -i i i I Y ! U33ue t1y,ul y Ilut -r.Tmy rullu — 11115 dUCUU11L 1S' USMI LO LrL.CK MW arICI moderate - income projects. Expenditures for this fund are restricted to low and moderate income housing projects. Debt Service Fund: Debt Service funds are used to account for the accumulation of resources and payment of all general long -term debt obligations of the City and related entities. These funds are used to account for the payment of interest and principal. Capital Irnnrovement Project Fund: Capital Improvement Project Fund are used to account for financial resources used for the acquisition and improvement of major capital facilities. City Council Budget Workshop -May 27, 2014 22 Private- Purpose Trust Funds: Private- Purpose Trust Funds are used to account for resources held and administered by the reporting government when it is acting in a fiduciary capacity for other governments. Successor Agency to the Redevelopment Agency (SARDA) Debt Service Fund -This fund is used to account for payment obligations of the successor agency as a result of the State's dissolution of Redevelopment Agen- cies. Endowment Trust Fund - This fund is to account for assets held by the City as a trustee capacity for the Adolph Korn Estate. Money is held for building a nurses home for the proposed medical facility in the City. Until that time, interest earnings from the estate are used as a scholarship fund for college tuition for stu- dents seeking a degree in the nursing field. City Council Budget Workshop -May 27, 2014 23 I r t k The accounts of the City are organized based on funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of Self - balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses, as appropriate. Government resources are allocated to, and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped in the financial section in this report into generic fund types and broad fund categories as follows: Governmental Funds Fiduciary Funds General Fund Private - Purpose Trust Funds JpCi.tdl i1.CVC1IUC PUt1U Debt Service Fund I ___It...l Pr 1 Uapltai rrujects Funds All governmental funds are accounted for an(I budgeted using the modified accrual basis of accounting. Their revenues are recognized when thev hPrnme m_ easumble and ava,lalllP ,,z nPt r,lrrr-mt assPtr Th" primary revenue sources susceptible to accrual are property and sales taxes, franchise fees, transient occupancy taxes, investment income, fines and forfeitures collected by County courts, and motor vehicle-in- lieu subventions. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred. An exception to this general rule is principal and interest due on general long -term debt which is recognized when due. Proprietary and Fiduciary funds are accounted for and budgeted using the full accrual basis of accounting, i.e., revenues are recognized in the period earned and expenses are recognized in the period incurred. Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of funds are recorded in order to reserve that portion of the applicable appropriation, is employed in the governmental funds. Outstanding encumbrances at the end of the fiscal year are recorded as reservation of fund balance since the commitments will be paid in the subsequent year. Encumbrances do not constitute expenditures or liabilities. City Council Budget Workshop - May 27, 2014 24 Property Tax: The valuation of property in the City is determined by the Riverside County Tax Assessor. The County levies a base tax at the rate of 1% of assessed valuation. Approximately 4.78% of the base 1% levy is allocated to the City. Fiscal Year 2014 -1.5 revenue estimate for property tax reflects a 7.99% increase over the projected Fiscal Year 2013 -14 amount. This increase is a reflection of increasing property values, new commercial and franchise fees. Actual Actual Estimated Projected 2.011.12 2012 -13 2013.14 2014-15 FRANCHISE FEES Franchise Fees: The City imposes fees primari- 52,roo,000 ly on refuse hauling, gas, electric, and cable televi- s2,300,000 sion operating in the City. The fee is 5% of gross 52.100,000 receipts for utility companies and $500 per year for ", "0,000 towing companies. Overall, a 12.25% increase is S1,700'000 projected in Fiscal Year 2014 -15 from the Fiscal 51,500,000 Year 201.3 -1.4 estimated amounts. This increase is $1'100'000 a result of anticipated increase in electricity rates $900,000 and usage and cable subscribers. $700,000 SsMMOO SAFES TAX Actual Actual Estimated Projected 2011 -3.2 2012 -13 201.3 -14 201.4 -15 Sales and Use Tax: In accordance with the California Revenue and Taxation Code, the State of California - imposes a 8% sales and use tax on all taxable sales in the City. Of that 8 %, the City receives 1% of the taxable sales in the City. Actual tactual Estimated Projected ''y 'y — —, 2011 -12 2012 -13 2013 -14 2014 -15 begin to show a slight turnaround in the economy. City Council Budget Workshop - May 27, 2014 25 Property Transfer Tax: The Lake Elsinore Municipal Code authorizes the imposition f a transfer tax on real property sold in the City. The tax rate id $0.275 for each $500 of purchase value. The amount projected for FY 2014 -15 of $245,000 represents an increase of $20,000 from FY 2013 -14. Special Assessments for Service: Fees or service charges are imposed on the user for a service type for operating activities and do not result in the purchase or construction of fixed assets. In fiscal year 2014 -15, Special Assessment revenue is projected to increase $876,21.1 from an estimated $2,200,389 in fiscal year 2013 -14 to $3,076,600 in fiscal year 2014 -15. Licenses, Permits & Fees: The California Government Code and State Constitution authorizes the City to assess certain license and permit fees as a means of recovering the cost of regulating various actives. Examples include building permits and business license. In fiscal year 2014 -15, Licenses, Permits and Fee revenue is projected to increase 24.09 %, or $1,327,070 from an estimated $5,507,805 in fiscal year 2013 -14 to a projected $6,834,875 in fiscal year 2014 -15. Intergovernmental: Intergovernmental Revenues include grants and other sources of revenue from governmental agencies. Major intergovernmental revenues include Motor Vehicle in Lieu and the Motor Vehicle in Lieu Triple Flip, FEMA Grants, Fire Grants, Law Enforcement Grants, Transportation Revenue and Lake Grants. The estimated intergovernmental revenue for fiscal year 2014 -1S increased by $569,362, or 204.51% primarily as a result of the three Captain positions on medic truck #97 funded by the County of Riverside. Fines and Forfeitures: The City Vehicle and Penal Codes impose fines and penalties for traffic violations and vehicular parking. These revenues are collected by Riverside County through the County court system and a portion distributed to the City, less an administrative fee. The City has the responsibility for administering and collecting parking citation fines. Reimbursements: This category of revenue includes the recovery of personnel costs that are allocated to various capital improvement projects, and are thus reimbursed by various special revenue funding sources. Also included in this category is the Lake Elsinore Recreation Authority RDA lease payment. This payment is reimbursing the General Fund for making the debt service payment on this bond. Investment Earnings: The City pools its available cash from various funds and invests in instruments a allowed in the City's investment policy approved by City Council. Earnings are allocated to various funds on the basis of proportionate cash balances. A 46.15% decrease in investment earnings is anticipated in Fiscal Year 2014 -15. City Council Budget Workshop -May 27, 2014 26 OTHERFUNDS Gas Tax Fund: The State of California assesses a tax on gasoline purchases as authorized by Sections 2015, 2016, 2107, 2107.5 and 2103 of the California Streets and Highways Code. Section 2105 (b) allocated 11.5% of the tax revenues in excess of 9 cents per gallon monthly among cities based on population. Section 2106 revenues equal to 1.04 cents per gallon and are allocated as follows: $7.2 million per year to the State Bi- cycle Transportation Account, $400 per month to each city, and $800 per month to counties, with the remainder of the residual amount to each county and the cities in the that county based on registered vehicles. Section 2107 provides monthly allocations of 1.315 cents per gallon of gasoline, 1.8 centers per gallon of diesel and 2.59 cents per liquefied petroleum gas as follows: Each city with snow removal costs in excess of $5,000 is allocated 50% of the cost exceeding $5,000, the remainder is allocated to cities based on population. Section 2107.5 are allocated annually in July to cities in fixed amounts based on population. This section funds must be used for engineering costs and administrative expenses related to city streets. Section 2103 (Prop 42 Replace) provides for the distribution of the new gasoline excise tax revenues under the 2010 fuel tax swap. These revenues are allocated as follows: State transportation debt service, 44% State Transportation Improvement Plan (STIP), 12% State Highway Operation and Protection Program (SHOPP— the states highway improvement program), and 44% evenly split between cities and counties. Section 2103 funds are allocated to cities on a per capita ba- sis. Gas tax revenues is projected to decrease $163,138, or 12.24% in Fiscal Year 2014 -15 over projected Fiscal Year 2013 -14. This decrease is due to a number of administrative errors and changes in interpretation of the Section 2103 allocation and related provisions by the State (former Prop 42 funding). Measure A: In 1988 when voters approved Measure A, Riverside County's half -cent sales tax for transportation congestion. In 2002, Measure A was extended by Riverside County voters. Now, Measure A will continue to fund $1,200,000 transportation improvements through 2039. Measure A revenue is projected to increase to $1,137,000 in Fiscal Year 2014 -15, a S1,000,000 7.06% increase from Fiscal Year 2013 -14. 58001000 5600,000 $400,000 5200,000 S_ Actual Actual Estimated Projected 2011 -12 2012 -13 2013-14 2014 -15 City Council Budget Workshop -May 27, 2014 27 In February 1990, the Public Financing Authority (PFA) was authorized to issue $500,000,000 in revenue bonds for the purpose of enabling the Public Financing Authority to acquire certain qualified obligations of the City or the former Redevelopment Agency. The Bonds were issued to provide funds to finance the acquisition and construction of land, buildings, equipment and other capital improvements. The 2014 -15 fiscal year debt service requirements for the above mentioned obligations are as follows: 13801E INTEREST MATURITY LATE DESCRIPTION RATE PRINCIPAL INTEREST TOTAL DATE 2000 Local Agen�.�' Re, e_iue Bond Se: ies : .� 3,25% - 6.25% S 0,000 _ ; i46, : i? 3 S 066,46 2041 2011 Loca3 �?ency Re- Bond Series A 3,00! - 06.12% 1:5,000 277,525 422,525 03 2011 Local Agmcv Re venue-. Botid Series A 1J5% - 5.50% 60,000 57,874 137,374 2027 20122 Local Agency Revenue Bo ,,-,d Series B 1,50 °e - 5.25`io 40,000 163,,131 203,131 2039 2012 Local Agency Revenue Bond Series A 2,00% - 5.12% 615,000 667,650 1,23',650 2031 2012 Local Agency xeveiue Bo id Series r; 200,c - 5. 00�6 261,175 261,175 2043 2013 Local Ageiic , Revenue Bond Series C 1,75% - 5,00% - 169,631 169,631 2044, 2013 Local Agency Revenue Bond Series A 1,75% - 5.00% 705,000 05,513 3610,513 2021 201.3 Local Age,ic,= Revenue board Series 6 1.75%-S . .00 'a 475,1000 599,831 1,074,831 213:1. 2010 Tax Allocation Bond 2.00% - 525% 325,000 660,106 985,1106 2034 2010 Tai . Alloc_atioti Bom' 2100% - 4,75% 590,000 336,550 926,550 2026 2010 Tax Allocat o 3 Bond 2,00% - 5100% 1,190,000 1,019,214 2,209,214 2031 2011 T x,Allnr .icnn Picnic ",00%- 6.00% 2^ ficir, "Ar Q`1 , q 1,-A P1 AT) 2013 Re e <iUe Reft _:ding Bo,ad 2,50% - 5,25% 150,000 19,539 469,589 103:3 2011 CFD 93 -1 Su_titiie 3 1- Series C 2,00% - 5,25'1 475,000 596,2:31 :1,€165,2:31 2034 2001 LFD90 T.sc._i, H.l.s `e. 2s „t a, v_,u x,290,000 1094 1, V 4 C}1:r` 2007 CFD 90 -1 T uscanv Hills - Series A 50Grc 330,300 330,300 2025 2011 CFD 95 -1 r J.-v , Cen, e' - Series B 175% - 5.50% 30,000 57,375 137,375 2026 2004 CFD 20032Ca not Hills Series.: 2SO% -5.2S% 200,000 656,531 356,581 2035 2010 CFD 2003-2 Carivon Hills Series A 2150% - 5,25 a 230,000 � 1,00F , .1 0 3 � 10 l.,_ �, . 2 037 2!0110 CFD 200th 2 IA -C Crivii Hills Ser ies A 3,25% 6.25 '0 20,000 446,463 6�f ��3 2041 2012 CFD 2003 -2 LA -C C iyti Hills - Series C 2,00% - 4A2% 261,175 261,175 2043 2005 CFD 2004-3 Rosen€ Caii;'oti Series ri 3,45% - 437% 285,000 1,11-2,179+ 1,397,179 7,179 '036 20^06 CF{D} 2tt)f1a4 -3 Rose a Caiiym - aeries A 4 1'0}0% -:5,00% 2'10,0100 1,184,143 1,- 339 ,143 2033 201016' CFD'110 '11005-1 3ete<i.2r Se ies ., €00%- 5,100 , 165,000 4 j J 126 l 1 '3 i 2005 CFD 2005 ' A: =1e. -,-.l Rams, Series A 3,65% -5,45% _40,000 1,301,133 15 x1,138 2037 x006- CFD 2005-6 City Ceiiter - Series A : 4.37% - 5,20% 35,000 180,3-11 215,311 2037 2008 CFD 2005-5 Was m Car on - Series B „SO%- 5.75% 15,000 219,::30 •.,-i, 43 0 2039 201:3 CFD 2005-5 t' + +. ascot, Ca;iJ on - Series A -,S0% - 5.75% 40,000 163,131 203,131 2039 2006 CFD 2006-1 L.:. S rrn ie;£y - se IiE.a 25a - 5,20% 15,000 77 265 4 52,.26 5 2037 2006 CFD 2006 -2 Visca, a - Se es i 4 25% - 3 20% t 5,000 .371, 26 52,1175 2037 2013 CFD 88 -3 W.Lake Elsimre Series B, 100% - 3,25% 705,1000 95,513 300,513 2021 9,260,000 :51.3,949,567 52.3,209,567 City Council Budget Workshop - May 27, 2014 28 CfTY F ANNUAL OPERATING BUDGET LAKE ELSINORE EIS CAL YEAR 2014 -15 Article XIIIB of the California State Constitution, more commonly referred to as the Gann Initiative or Game Limit, was approved by California voters in November 1979, and placed limits on the amount of proceeds of taxes that state and local government agencies can receive and spend each year. For cities that incorporated after fiscal year 1978 -79, the voters set the initial appropriations limit at the time of incorporation. Proposition 111 was approved by California voters in June 1990, which provided new adjustment formulas which make the appropriations lirnit more responsive to local growth issues. Each year the City Council must adopt by resolution the appropriations limit for the following year. Following is the calculation of the City's Gann Appropriations Limit for fiscal year 2014 -15: Fiscal Year 2013 -14 Appropriations Limits ....................... ................................. - ............................................................... $73,075,959 CityPopulation Growth ............................................................................................................. ............................... ..........................2.30% PerCapita Personal Income Change .............................................................................................................................. ........................ -.23% Fiscal Year 2013 -14 Appropriations Limit ($73,075,959 x 1.0230 x 0. 9977 ) ............................ ....................$77,575,034 Appropriations subject to the limit in the fiscal year 2014 -15 budget total $23,076,212 which is $53,755,852 less than the computed limit. Additional appropriations to the budget funded by non -tax sources such as service charges, restricted revenues from other agencies, grants or beginning fund balances would be unaffected by the appropriations limit. However, any supplemental appropriations funded through increased tax sources would be subject to the appropriations limit and could not exceed the $53,755,852 variance indicated. Further, any overall actual receipts from tax sources greater than $53,755,852 from budget estimates will result in proceeds from taxes in excess of the City's appropriations limit, requiring refunds of the excess within the next two fiscal years or voter approval of an increase in the City's appropriations limit. Voter approval for an increase in the City's appropriations limit is not anticipated in the future due to the margin between the limit and tax revenue. $70,000,000 S50,000,000 S40,000,000 50, 10 0,.000 . 530,000,000 20,000,000 510,000,000 FY 2011 -12 FY 2012 -13 FY 2013 -14 Appropriations Su4j e+ct to Limit " Legal Limit City Council Budget Workshop - May 27, 2014 29 FY 2014 -15 mokillotmi wNwraUJIMA Date of Incorporation Form of Government Area Lake Surface Area Population (2014) Annual Average Temperature Annual Average Rainfall Number of Police Officers per 1,000 Residents Number of Fire Stations Number of Parks City Recreation Area and Campground IN Median Household Income Average Household Income Number of Households _ Y H4 l 1 1 t'. tvleuian ousenoiu Size Median Family Size Median Age Median Housing Price I.,ake Elsinore Unified School District Number of Schools Number of Teachers Number of Students Number of Public Libraries City Council Budget Workshop -May 27, 2014 30 April 9, 1.888 City Manager 43 Square Miles 3,000 Acres 56,718 78.5 Degrees 11" .92 4 18 71 acres $64,327 $75,998 16,343 3.5 3,8 30.5 $222,500 24 969 21,400 2 City Council Budget Workshop - May 27, 2014 31 City Council Budget Workshop - May 27, 2014 32 The Budget Summaries Section includes a breakdown of revenues and expenditures by funds including General Fund specifics and City totals. The graphs and summaries presented include the following: GENERALFUND REVENUES .............................................................................................................. .............................35 GENERAL FUND REVENUES BY SOURCE ............................................................................................. .............................36 EXPENDITURE BY DEPARTMENT - GENERAL FUND .................................................................... .............................37 EXPENDITURE SUMMARY BY CATEGORY - GENERAL FUND ........................................................... .............................38 EXPENDITURE SUMMARY BY DEPARTMENT - GENERAL FUND ................................................. .............................39 SUMMARY OF AUTHORIZED POSITIONS ......................................................................................... .............................46 CORE STAFFING ALLOCATION PLAN BY DEPARTMENT ............................................................... .............................47 City Council Budget Workshop - May 27, 2014 33 City Council Budget Workshop - May 27, 2014 34 CITY OF KE EL SINORE ANNUAL OPERATING BUDGET LA F1 S CAL YEAR 2014-15 A ahn,, fi N (op ild of th P K`orf i,, i GENERAL FUND REVENUES $35,000,000 $310,000,000 $2-1,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 Actual Actual Estimated Proj ed ed 2011-12 2012-13 2013-14 2014-15 City Council Budget Workshop - May 27, 2014 35 Taxes andFranchlises: Sales Tax Propert�y Tax Franchise Tax Property Transfer Tax Other Taxes Fire Service Tax Credit RDA SB211 Pass Through Reimbursements for Street Program Special Assessments - Law & Fire - 2003-1 Special Assess cents - Law &, Fire - 2007-1 Special Assessmp.nts - Fire - 2003-2 Special Assessments - Pass, OS & Drainage. Z� Licenses., Permits, and Fees; Building Permit Fee Other Licenses & Pernnits Fees FY11-12 ACTUALS FY12-13 ACTUALS FY13-14 FY 14-;15 PROJECTED PRELIMINARY BUDGET BUDGET S 7,370,448 7,788,115 S 71,9381, 727 S 8,185,839 5,287,580 5,263,296 5,478,917 5,916,787 2,004,550 2,095,081 2,102,000 2,359,500 191,112 265,337 215,000 245,000 345,290 277,042 252,000 275,000 1,828,653 2,073,402 1,917,662 2,018,889 174,668 243,164 98'000 93,000 - .771,494 574,127° 1,795,500 1,513,924 1,643,077 2,150,389 2,091,200 3-11613 29,131 50,000 5221,800 93,949 - - 505,700 - - 426,900 702,259 1,867,598 1900,000 1,700,000 956,714 1,157,656 1,149,625 1,035,900 1,374 "� 4151 21,0531,193 2253,180 4;098397,; 1 n te rg ov e r n in e i ita I In te 3,g o veri -i i n e n ta 3, 128,322 79,706 118,407 218,07 Law Enforcement Grants 67,&/2 68,403 60,000 - Supp2er-neritaA Law Enforcernerit Services F 100"000 75,123 100,000 100,000 Countj of Rbersirle - Station 97 (Tr-,UCk'j - 300,000 - 529,362 Fines and Forfeitures Fines and Forfeitures 1,530,221 59 ,155 440,200 479,800 Traffic Safex v Fund 320,199 335,593 565,000 451,150 Traffic Offender Find 57,500 74,155 121,000 95,000 Reimbursements from RDA 492,600 31 4, 760 321,180 321,130 RDA Lease P, rants (LERA) 7011,000 704,000 760,231 112 9, 0 5 ol Investment Earnings 242,769 9,010 195,000 105,000 Other Miscellaneous Revenue 8x63 4 13 740,754 354,000 1,634,977 Total $ 26,336,212 $ 28,321,275 S 29,329,715 535,372,965 City Council Budget Workshop - May 27, 2014 36 oily OF ', I. TOt - C NUT I NO I ANNUAL OPERATING BUDGET EISCAL YEAR 2014 -1 City Council Budget Workshop - May 27, 2014 37 Deuartment City Council, City Council PSAC Cffi-zen Corp City Attorney City Clerk Cib,, Manager AdmAnistrative Sen,-ices- Finance Risk Management Human Resources Information Systems Community Developi-nent- Plannina Corm-nission Planning &, Zoning Econo-mic Developryient Building &, Safe-v Fire Inspection Program. Code Enforcement Public Safety;� Police Se vices Fire Ser-vices Amrna'Ser,vices Public Works; Eniergency Services Weed Abatement Graffiti En-,,Iommental Services Ezriginee ring Adi -ninisn ation Pa-K. Maintenance Facili- ' y IvIainmnance Lake cad mJnis.ration Lake .4 Pr a. ion Boat La-,I,nch Recialn-ied Wate-r F-11' Lake Veh-,'c! es & Equi p nn Pen MaInze n an ce Con-Imuni't7', Senvices Recreation Community Ce -Ite� Semor Center Non-Deparrinentall Total City Council Budget Workshop - May 27, 2014 38 Materials Personnel Contract and Capital Services Services Supplies Outlay Total 30,1511 $ 173,363 S 1,350 S S 25 4,8 6 4 - 4,200 300 4,300 4,910 10,900 - 15,810 - 325,000 - 325,000 325,159 111,250 3,000 439,409 439,284 17,275 9,500 466,1339 874,960 111,015 7,000 992,975 439,141 - 439,141 198,942 557,645 =,620 262,207 230,SSS 256,873 47,533 111,230 646,494 9,807 150 1,500 - 11,457 897,515 469,520 4;400 0 1,371,435 127;179 -1:33.470 - n A 4 q 648,207 139,820 5,300 793,827 - 234,340 1,000 235,340 386,179 2 2, 2 0 0 12,750 421,129 781.047 1-1,111.347 24,000 - 11 '-) 1 3 "3 9 - 7,225,735 11,000 5,500 7,242,235 - 835.,427 - - 835,427 7,028 8,300 10,500 26,328 369,478 20,700 7,000 397,178 180,589 2,750 14,150 197,489 - '27,840 3,800 31,640 1,015,088 8,200 - 2,042,338 727,487 49,500 12,700 - 709,687 427,024 831,550 37,380 - 1,296,4,S4 37,072 214,100 19,000 - 320,172 235,331 2 13,2 3_2 Ai-;550 - 543,166 91 ,634 Is3,soo 31 000 16,700 M4 r 834 ' - -3,720 3,300 - 27,020 - 650,000 - 6 Ej 0, 0 0 0 200,419 219,970 80,500 500,839 594,,507 96,300 2,000 692,807 385,,13- 199,830 19.,500 60 _,81.4 133,752 71,163 3,700 208,620 654,4550 2,194,050 2,500 ?,031.,000 $9,460,594 $ 27,674,731 $407,033 S133,430 S 37,675,788 City Council Budget Workshop - May 27, 2014 38 CITY COUNCIL City Council Budget Workshop -May 27, 2014 39 FY11-12 FY12-13 FY13-14 FY 14-15 Divisiom Cih Cou:ncil ACTUALS ACTUALS BUDGETED PROPOSED Persomiel Se-rvices IS, 78,521 S 71,310 S 67,160 S 80,151 Contract Services 141,602 185,265 189,937 173,363 Nleterials and. SuppHies 1,339 1,201 2,150 1,350 Total $ 221,462 S 257,776 $ 259,247 155 254,364 Divisioi-i.: Public, Safety FY11-12 FY12-13 FY13-14 FY 14-15 Advisory Commission ACTUALS ACTUALS BUDGETED PROPOSED CoiatractServices Is 434 S 2,806 IS 4,200 81 4,200 Materials and Supplies 151 831 300 300 Total $ 585 3,637 $ 4,500 $ 4,500 FYII-12 F4'12-13 FY 13-14 FY 14-15 Division. Citizen Corp ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services S, S - 4 910 Contract Services 11,97S 9,451 3,384 10,900 Total $ 11,975 9,451 $ 3,384 S 15,310 FY11-12 FY12-13 FY13-14 FY 14.15 CITY ATTORNEY ACTUALS ACTUALS BUDGETED PROPOSED Contract Sei-Aces S 353,420 S 366,912 S 325,000 S 325,000 353,420 $ 366,912 S 325,000 $ 325,000 FY1 1- 12 FY12-13 FY13.14 FY 14-15 CITY CLERK ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services S 208,699 S 2`23,853 S 296,511 S 325J59 Contract Seiwlces 13,309 63,453 64,320 111,250 Materials and Suppi'lies 1,076 3,203 4,350 3,000 Total S -223,034 5 290,509 $ 365,181 $ 439,409 FY11-12 FY12-13 FY13-14 FY 14-15 CITY MANAGER ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services S 704 jd , S 3 4 S, 422 1 S 448,157 Is 439,284 Contract Services 29,001 64,369 16,795 17,275 14aterials arid S,,am;3hes 1,457 10,279 10,000 9,500 $ 734,600 $ 420,069 $ 474,952 S 466,059 City Council Budget Workshop -May 27, 2014 39 TPARTMENT GENERAL FUND (cont.) ADMINISTRATIVE SERVICES FY11-12 FY12-13 FY13-14 FY 14-15 Division: Finance ACTUALS ACT BLS BUDGETED PROPOSED Persoamel Services S 670,71S S, 64-3,230 S 631,271 S, 674,960 Contract Sei�,,ices 149.,54S 191,397 242,800 -111,015 Materials mad Supplies 5,453 6,415 7,150 7,000 Total 5 825,713 S 846,042 5 881,221 $ 992,975 FY11_12 FY12-13 FY13-14 FY 14-15 Division: Risk Nlanagement ACTUALS ACTUALS BUDGETED PROPOSED Contract Services S 691,564 S 608,739 S 462,790 S 439,141 S 691,564 -5, 608,789 $ 462,790 $ 439,141 FY11-12 PY12-13 FMS 13 -14 FY 14-15 Divisioii. Human Resou-ces ACTUALS ACTUALS BUDGETED PROPOSED Person.ne.1 Sez-vices ?S7,007 --77 P-92 S 256,370 S t ©3 9 4A 21 Cmatract Services 51,651 16,489 17,247 57,645 r 7 -laterials aiad S-uMplies 770 1,902 5,100 5,620 Total $ 293.,428 $ 396,283 $ 278,717 5 262,207 Division- Iiiformatimi FY11-12 FY12-13 FY13-14 T _V 1 -11 - I q Technology,, ACTUALS ACTUALS BUDGETED PROPOSED Personnel Spr-vices S 383,318 S 218,003 S 176,520 S 230,S58 Cmatrac� Ser-vice-,-, 2 0 4, 33 4 6 2523,: 422 350,740 2. ,31" 3 Nlaterials and Supplies 47,312 52,916 84,750 47,533 Capital Outlay 10,000 111,230 Total $ 635,476 S 529,346 $ 622,010 5 646,494 COMMUNITY DEVELOPMENT FYII-12 FY12-13 FY13-14 FY 14-15 Division., ACTUALS ACTUALS BUDGETED PROPOSED Per sorIzIel se'r,"'I'CeS S 9,5 2 3. S 7,4 3 4, S 9,635 S 9,307 Cont-act Sel-,nAlces 736 4,797 150 150 "late ri a'-', s and Suppl-iies 467 1,545 Soo 1,500 Total S 10,726 S 13,776 S 10,535 S 11,457 FY11-12 FY12-13 FY13-14 FY 14-15 Division. Planni-ng6<-Zon�n- ACTUALS ACTUALS BUDGETED PROPOSED Pe T so-mael Ser-,,,ices S 456,071 S 495,302 S 639,750 S 897,SI5 Com-ract Se.,i-,.,ices 233.,S47 267.33S 239,737 469,520 Mate,ials and Supplies 2,673 x,37,` 3,376 4�,400 Total 45 692,291 5 765,514 S 932,363 5 1,371,435 City Council Budget Workshop -May 27, 2014 40 Division. Economic FY11-12 FY12-13 FY13-14 FY 14-15 Developinent ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services S S 133,912 S 121,775 S 127,179 Contract Services 16,OS7 53,S11 64,770 133,470 Materials and Supplies 94 241 11,000 - Total S 16,151 S 187,664 S 197,545 S 260,649 FY11-12 FY12-13 FY13-14 FY 14-15 Division. Building&Safe-ty ACTUALS ACTUALS BUDGETED PROPOSED Personnel Se-vices- S 424,152 S 383,87S S 523,944 S 64,8,207 Contrac Services 77,514 95,704 420,93S 139,320 Materials and. Supplies 4,884 9,359 17,700 5,800 Total $ 506,550 S 488,938 $ 962,579 $ 793,827 FY11-12 FY12-13 FY13-14 FY 14-15 Division. Fire Inspection ACTUALS ACTUALS BUDGETED PROPOSED Contrac.t Services S 77,439 S 95,704 S 420,270 S 234,340 Materials and Supplies 4,884 9,359 -17,700 '1'000 Total $ 82,323 $ 105,063 S 437,970 S 235,340 FY11-12 FY12-13 FY13-14 FY 14-15 D sioni,-. Code Enforce.Went ACTUAIS ACTUALS BUDGETED PROPOSED Personnel Sei-Aces S 203,600 S 146,214 S 153,996 S 386,179 Contract Ser-,,Ices 64,423 14,849 28,100 22,200 1-faterials and Supplies 9,162 15.,068 -12, 'S0 12,750 T o -,a-,, S 277,190 S 176,131 5 194-,346 S 421,129 PUBLIC SAFETY FY11-12 FY12-13 FY13-14 FY 14-15 Division. Police Ser,.Ices ACTUALS ACTUALS BUDGETED PROPOSED Persorinel Se-3--,.7,c.es S - S S - S 73,047 Contract Services 7,492,376 7,546,469 3,291,850 11,111,347 lvlate- 'a--Js and S--a-ppl-iies 562 1,835 1 -2 ,Soo 4 2.',000 Caj)'t-al Out3a- 16,500 Total S 7,49'2,938 S 7,548,304 5 8,321,350 S 11,213,394 FY11-12 FY12-13 FY13-14 FY 14-15 Di-ision,, -.-- ' Fi e Se r - v-ices ACTUALS ACTUALS BUDGETED PROPOSED Conti ac Se. ,--,,ices S 3.,796,393 S 3,,9 2 o-,283 5,262,144 S 7,225,735 ',,Mate; iais and S- pp,,.r,es 11,940 13,625 28,700 11,000 Capital Out'.ay 5,395 - - 5,500 Total S 3,313,728 S 3,935,908 -S 5,290,344 S 7,242,235 City Council Budget Workshop - May 27, 2014 41 Division., AnJing, Ccrntrac-i Services Other Total EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND (cont.) FY11-12 PY12-13 FY13-14 Services ACTUALS ACTUALS BUDGETED S 378,,2 74 S 393,OS9 - 92,102 S 378,274 S 485.,161 Divisiom Emergenq y Services Personnel Se-,-,.7-ices Contract Se,-..-ices Capital 0 u tl a,-v Transfers Division,, WeedAbaternp-ilt Personnel Seim ices Nfater"als and Supplies Capital. Outlay Total Diii.7-ision, Graffiti Pe2 -sonnel Sei � -vices Cont-ract tea lnices Mater-'als and Supplies Total Dlv-,'s'= En-v--,�'cjmnenna", Services PY11-12 ACTUALS 383 7,738 11,2(3_3 FY11-12 ACTUALS S 370,271 7,970 $ 397,144 FY11-12 ACTUALS S 30,539 1,017 11,5 S 92,099 FY11-12 ACTUALS FY12.13 ACTUALS S 6,:21? 1,342 7,4L 5 411-02 S 439,220 299,404 S 738,624 F' 13 -1.4 BUDGETED S 10.,3-11 12,165 S 5151,988 319,439 $ 835,427 7,028 3,800 io,soo $ 100 ,6022- $ 63,000 S, 26,328 FY12-13 ACTUALS S 250,277 ,30,U96 12,221 2 7 1,678 S 294,273 FY12-13 ACTUALS S 163,719 396 6,691 S 171,306 FY12-13 ACTUALS Personnel Se vices S 376 S 83 Cont,-ract Se r-,,,ices 27,230 17,329 Materials and Supplies 3,687 S,033 Total S 31,293 -S 22,995 City Council Budget Workshop - May 27, 2014 42 FY13-14 BUDGETED S 345,768 30,325 4,575 S 369,478 20,700 7,000 $ 330,668 $ 397,173 FY13-14 BUDGETED S 153,899 910 9,750 $ 169,559 FY13-14 BUDGETED S 275 27,160 3,800 $ 31,235 S 180,589 2,750 14,150 $ 197,489_ 27,840 3,800 31,640 Division. Engineering Personnel Ser,,Ices Contract Ser-v-ices Materials and Supplies T o tal D-'Msion. Adn-jinistration Personnel Sez-vices contrac Services Materials and Supplies Capital Outlay Total GENERAL FUND (cont.) FY12-13 FY13-14 FY11-12 FY12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED S 362,666 S 376,792 S 383,180 S 1,01s"088 328,545 X22,933 633,575 1,019,050 3,010 2,539 4,000 8,200 $ 694,221 S 802,264 $ 1,020,755 2,042,338 D`,.-v-isio,m Park Maintenance Personnel Se:. ices Cora a ct Se - i ce s Materials and Supplies Capital Outla.y- Total Di, vision. Facihit-y 114a amen ace Per so Seri ,Aces Contras Sev,.Aces M ateria!sand Supplies Total Peso ',nne', 22,e-vices Contract Se-z-vices T Mater,; I-als and Supplies Capital Ouflay Total. FY11-12 FY12-13 FY13-14 FY 14-15 ETU LS ACTUALS BUDGETED PROPOSED S 122,206 S 200,772 S 199,632 S 727,48f 10,981 30,101 36,200 49"500 2,4, 4 4. 13,499 3,500 12,700 - 1,049 - - 5 135,631 S 245,421 $ 239,332 $ 739,687 FY11-12 FY12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED 349,063 S 397,433 S 3355,231 S 427,024 799,993 386,341 789,456 831,550 43,630 54,024 37 1,600 37,330 - 1,673 - - S 1,192,746 S 1,339,976 S 1,212,337 S 1,296,454 F11,11-12 FY12-13 F4'13-14 FY 14-15 CT BLS ACTUALS BUDGETED PROPOSED S 63,090 S 66,543 S 85,116 S 87,072 209,854, 207,000 211,315 214,100 9,008 -18, 2`2 3 19,000 19,000 S 281,952 $ 291,766 $ 315,431 S 320,172 FY11-12 FY12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED S 539,773 S 561766 S 565,212 S -785,384 238,034 233754 '200 340 213,232 "8'319 42,823 44,550 44,550 -21,381 1,678 - - 5 848,012 S 845,021 S 810,102 S 543,166 City Council Budget Workshop - May 27, 2014 43 1101MIRA 0 cut , III Personnel Ser-v`iices - 6, 88 8 S 156,323 Con-ract Services 23,332 58,931 ?vla-erials and S---mouhes 1,7 97 1,926 Total 157,0_67 $ 217,230 City Council Budget Workshop -May 27, 2014 44 S 26`,148 761,500 2,000 $ 340,648 S 594,507 96,300 2,000 $ 692.,807 FY11-12 FY 12 -1 FY 13 -14 FY 14-15 Di i's i o n. Lake A er arnio n ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services S 82,638 S 84,043 S 84,103 S 91,634, Contract Ser_I.CP_s 101,0:4 ,03 4 91,177 153,500 153,500 Matemiais and Supplies 295 - 3,000 3,000 Capital Outlay 16,667 - 16,700 16,7; 00 Total S 200,634 $ 175,220 $ 257303 S 264,834 FY11-12 FY12-13 FY13-14 FY 14-15 Di% Islon : Boat Launch ACTUALS ACTUALLS BUDGETED PROPOSED ContIlact S'ervIlces S 12,I54 S 12,672 S 23,720 S 23.,7220 M-aterialss an-d Supplclz �L. U '7, j, 3,3 0 0 Capital Outlay 14,740 - To-Lai $ 26,922 $ 15,900 $ 27,020 $ 27,020 Di-ision, FY11-12 FY12-13 FY13.14 FY 14-15 Lake ACTUALS----- ACTUALS BLIDGETED__ PROPOSED col'Iti-Art Ser ,irpq 5 12, 50 01 -1, - 650,000 S 6, 5 0, 0 0 0 S650,000 Tots' $ 512,500 650,000 S 650,000 S 650,000 Division Vehicle Sz Equixrjent FY11-12 PY12-13 FY13-14 FY 14 -15 Maintenance ACTUALS ACTUALS BUDGETED PROPOSED Personne;'Ser,,.71ces S 81,333 S 46,152 S 449, 4'6 5 S 200,419 Conti act SernAcef. 162,836 213,855 - A 5 97 0 Wlatterials a-.,,-jd Sun-Li"es 71,h5.° 78,774 78,000 80,_�00 Ca,oital Outlav - 1,678 15,000 - Total 316,127 $ 340,459 $ 355,110 S 500,839 COMMUNITY SERVICES FY11-12 FY12-13 FY13-14 FY 14-15 D'vision.., ACTUALS ACTUALS BUDGETED PROPOSED Personnel Ser-v`iices - 6, 88 8 S 156,323 Con-ract Services 23,332 58,931 ?vla-erials and S---mouhes 1,7 97 1,926 Total 157,0_67 $ 217,230 City Council Budget Workshop -May 27, 2014 44 S 26`,148 761,500 2,000 $ 340,648 S 594,507 96,300 2,000 $ 692.,807 A ctiola, .1.',,,,)o n5 HKbda EXPENDITURE SUMMARY BY DEPARTMENT GENERAL FUND (cont.) FY11.12 FY12-13 FY13-14 FY 14-15 Division. Community Center ACTUALS ACTUALS BUDGETED PROPOSED Personnel Set-Aces Contract Services Materials and Supplies Capital Outlay Total Divisiom Senior Center Personnel Services Contract, Services Materials and Supplies Capital. Outlay Total. NON-DEPARTMENTAL Personnel Ser,,°i'ces Contract, Services Materials and Supplies Other Transfers To'al General 'Fund Total S 306,087 154,749 19,545 $ 4-80,331 FY11-12 ACTUALS S 130,997 45,489 2,912 $ 179,393 F1711-12 ACTUALS S 449,159 1,371,766 409,066 63,000 $ 2,292,991 S 301,269 180,846 20,716 5,906 $ 508,737 FY12-13 ACTUALS S 130,536 65,4:13 4,343 6,0635 $ 206,927 FY12-13 ACTUALS S 679,398 j,21 .5,545 1,196 428,880 S 2,355,319 252,603 S 385,484 183,590 199,830 18,500 19,500 $ 459,693 $ 6 K8 14 FY13-14 F1,.14 -15 BUDGETED PROPOSED S 128,832 _5 133,752 71,168 71,168 3,700 3,700 203,700 203,620 FY13-14 FY 14-15 BUDGETED PROPOSED S 654,450 S 65 _,4S0 1,170,000 1,065,000 2,500 2,SOO 7-00,281 1,129,050 $ 2,587,231 $ 2,851,000 S 25,111,859 $ 26,018,694 $ 29,892,832 City Council Budget Workshop -May 27, 2014 45 $ 37,675,788 Dep anti nent Cily Council Cite Treasurer Cit,£ Clerk City Manage Administrative Sei-vices: Finanace Hmnan Resources Infl-n-rination Tec"hnology Community Development. Planning Con-imissimn. Planning& Zoning E co n orni c D el,"e 1. opi-nent B-,LnIlding & Safp,'-v Code Enforcement Police Public:Av'orks: '01e e C11" Ao Graff L i E n, g-1, , e e ri n Pu' -.-cWoi, ails -'-.dmi�ilst-i,atio2-, Park Nlamtenance Facility T Maintenance La" e Desendfication System ance Communi"� Services ea ion Com,muni-ty Centel- Se-nior Ce•r,er FY 2011-12 5,00 LOO MO 3,00 FY 2012-13 5.00 1,00 3,00 3M FY2013-14 5,00 100 3,00 3,00 FY 2014-15 5.00 1.00 3.00 3.00 6.00 7.00 S"00 7.00 3.00 4,00 3,00 3,00 3.00 4.00 4M 2-11,00 5.00 5,00 5,00 5.00 4,00 5.00 5,00 7M 0,00 LOO 1.00 1.00 4,00 8,00 &00 7.00 3,00 4,00 4.00 4,00 LOO LOO LOO -LOO 1,00 4.00 5,00 5.00 1.00 2,00 ZOO 100 5,00 7.00 7"0 0 31. 0 0 7.00 &00 10.00 'MOO 4.00 6.00 8,00 5.00 1.00 1,00 1,00 1.00 4,00 4.00 4,00 2,00 1.00 1,00 1,00 1.00 1.00 2.00 %,00 2,00 1,00 2.00 3,00 6.00 20,00 15,00 15.00 18,00 Total Authorized Positions 91.00 105,00 108.00 121.00 City Council Budget Workshop - May 27, 2014 46 Council lwfen-,ber CITY TREASURER Citi, Treasurer CITY CLERK City C I erk Deputy City Clerk Office. Specialist II Total CITY MANAGER City Manager Executive Assistant Managen-lent Analyf-u Total ADMINISTRATIVE SERVICES FINANCE D l'recto or of Adnriin 1 st-at -.re S a_ ,- °ce Finance Manager Fi-nance Admmist%latoll Fiscal Officer Budget Officer Graphics Technician Accou.nt Specialist H Account Spec2ahst I (Cas"mer) PT Total HUMAN RESOURCES Human Resources Adnnfimistlralo- Humian H-Ufflian Resou--,,•ces Spedia"Hst H,unmlan Resources.-Issistant Hunnan Resources Tecimic'an Total 5.00 UM 1,00 1.00 Loo 3.00 1.00 1,00 1,00 3.00 1.00 0.00 1.00 0.00 1.00 1,00 1.00 2,00 1.00 8,00 1.00 0,00 0,00 1.00 1,00 3.00 City Council Budget Workshop - May 27, 2014 47 0.00 0.00 0.00 0 00 0.00 0.00 0.00 0,00 0,00 0.00 0,00 1,00 0 00 1,00 (-1,00) 0.00 (1,00): 0 00 (.1,00) (1,00)_ 0,00 1,00 1x00 (1,00) (im) 0,00 5.00 1.00 1.00 1,00 1,00 3.00 1,00 1.00 1,00 3.00 1.00 1,00 1.00 1.00 0,00 1.00 0.00 2.00 0.00 7,00 1.00 1,00 1,00 0.00 0,00 3.00 �4:. CITY OF LAKE ,�1* NUAL OPERATING .E UDGET 5 L FIS CAL YEAR 201.4 -1.5 t,j3 t g` CORE STAFFING ALLOCATION PLAN BY DEPARTMENT (cont.) AUTHORIZED PROPOSED FY ADMINISTRATIVE SERVICES I=V 2013 -14 CHANGES 2014-15 INFORMATION TECHNOLOGY Information Technol K,? Administrator 1.00 0,00 1.00 ini'01 a nat o T ec,:n 3ic.:a .n. i - PT fc1,00) 0.00 Information Technology Database-Analyst 1.00 0,00 Im'00 CIS Sue cia'istf`Oisaster 1.00 ;1,00) 0,00 Total 4.00 2.00) 2.00 COMMUNITY DEVELOPMENT PLANNING COMMISSION Planning Commissioner - PT +,00 0.00 5.00 PLANNING & ZONING Community Developnanent. Director 1.00 r i,r lc0 1.00 Planning Manager 0.00 1.00 1.00 Princ.ipa.3 Planner -1 I Vv 1.0 0) 0,0o Senior Planner 0.00 1.00 1,00 Associate Psanne- 2.00 0,00 2.00 Connmun itt,, Development Technician 0,00 1,010 1,0E0 Office Specialist 111 1.00 0.00 1.00 Tot' I ECONOMIC DEVELOPMENT CIS final f= t. 1,03 0.00 1.00 BUILDING & SAFETY Bu ld nng & Sate s,, Manger 1.00 0,00 1.00 Buildiling Inspector 2.00 ,i,. i00 2.00 Building Ii -mor- for - PT 1.00 0,00 1.00 t:o?-yaand mt's' Del., elo-oment Technician 11 1.00 0.00 1,00 Community Des elop.�3nennt Te lnnsacia n 2.00 (:1.001 1, 00 Office Specialist I 1.00 0..00 1,00 Total 8,00 (1,00) 7.00 CODE ENFORCEMENT Code Ennforcernnent S pe' : -Json° 1.00 0.00 1,00 Code Enforcement Off cer II 0.00 2,00 2,00 Code Eanforcei -aennt Officer I 2.00 (2.00) 0,00 Code Enforcenn.enat Officer I - PT 1. tit (1.100) 0,00 Community DevelopmjenatTechnician 0,00 1, 41 1.00 Total 4.00 0.00 4.00 City Council Budget Workshop - May 27, 2014 48 Account Specialist 11 PUBLIC SERVICES WEED ABATEMENT Senior Lead Wol ker Equipinent Operator Nfaintenance Wo-ker H mtenance Worker I 1 t,al GRAFFITI MAINTENANCE Graffit, Technician Graffiti Technician Total ENGINEERING Director of Public Works./City Engineer Director of Pub is Wo,,,,ks Ci7 Y -, En��i neer Prindpa.] Egg nee,, Engineer hispecto-r Senior Engineer Techmician anaue erit.Unallyst 'ssistant 0 f f-.c e S zo e d, a 1 -,s t I Total PUBLIC WORKS ADMINISTRATION Pub h c Wmllk-s S-.-,,Pp,'i nte-.,ndent Spmor Streets 0 p .at'on Lead Worker Equipmfent Operatoi Maintenance Wm°ker Il Niail Wo- 1 ke� _- I - PT Office Specialist III Total 1,00 0.00 1.00 1,00 0.00 1,00 1.00 0.00 1,00 1.00 0.00 1.00 2.00 0,00 2.00 5.00 0,00 5,00 1,00 0.00 1.00 1,00 0.00 1.00 2,00 0.00 2.00 1,00 (1,00) 0.00 0,00 1.00 1,00 0,00 1,00 1.00 1,00 (1,00) 0.00 1,00 0"00 1.00 3,00 0.00 3.00 0.00 1.00 1.00 0.00 1,00 1.00 1,00 (1,00) 0.00 7,00 1,00 0,00 1,00 0,00 1.00 1.00 0.00 1.00 1,00 0,00 1,00 2.00 0,00 2.00 3,00 0,00 3.00 1,00 0,00 1,00 1,00 0.00 1.00 City Council Budget Workshop -May 27, 2014 49 0,00 10.00 PARKS MAINTENANCE Lead Worker 1.00 0.00 1,00 Park- Specialist 1,00 000 1,00 Maintenance Worker 11 1,00 0,00 1,00 Maintenance Worker 1 2.00 &00 100 Total 5,00 0.00 5.00 FACILITY MAINTENANCE II.. Worker I 1900 0,00 1,00 LAKE ADMINISTRATION Director of Lake, Park 69z Recreation 1.00 (mo) 0.00 Supell'isor 1.00 0,00 1,00 Lead Worker 1.00 0.00 i 00 Office Specialist 111 1.00 (1,00) 0,00 tai � ainterjance Worker 11 0.00 0,00 0,00 Tnt;;] cl C1 T A TT�, A -1-1 Li_iftrl .11-1 1 1 UN Maintenance Wor-11-ler 11 1.00 0.00 1.00 VEHICLE & EQUIPMENT MAINTENANCE Chief Mechanic 1.00 0.00 1.00 Mechanic 1.00 0 00 1,00 Total 2.00 0.00 2,00 COMMUNITY SERVICES RECREATION Director of SeVices (),00 1.00 1.00 Recrea'.1on 7 anacer 1.00 0,00 1,00 Project, Ana3'.,-,,,s1, - PT 0,00 1,00 1,00 Special. Events Coordiatoz, 1.00 000 1.00 Volunteer Coordinatoi, - PT 1,00 0,00 1.00 Office Spec ialist"Ll II 0 00 1,00 1,00 Total 100 100 6.00 City Council Budget Workshop -May 27, 2014 50 COMMUNITY CENTER Supervisor-Recreation 1.00 0.00 1,00 Recreation Aide - PT 3,00 100 6.00 Recreation Specialist - PT 1.00 1,00 2,00 Recreation Leader - PT 4,00 (2,00) 2,00 V,rater Safe t,, Instructor - PT 6.00 0,00 6.00 Total 15.00 2.00 17.00 SENIOR CENTER Conlm- pity Se�-vices Coordinator 1.00 0,00 1,00 Bus Driver - PT 0.00 1,00 1.00 Recreation Leader - PT 0.00 1,00 1,00 Office Specialist I - PT 1.00 (1,00) 0.00 Total 100 1.00 3.00 General Fund Total 10&00 3.00 111,00 City Council Budget Workshop -May 27, 2014 51 TM City Council Budget Workshop - May 27, 2014 52 The following section includes an expenditure summary with narrative account of the General Fund Operating Budget. The City functions have been categorized by department and operating program, and are presented in the following order: DEPARTMENT: CITY COUNCIL------------------------------------------------------------------------ - - - -55 PROGRAM: CITY COUNCIL---------------------------------------------------------------------- - - - -57 PROGRAM: PUBLIC SAFETY ADVISORY COMMITTEE-------------------------------------- - - - -59 PROGRAM: CITIZENT CORP--------------------------------------------------------------------- - - - -60 DEPARTMENT: CITY TREASURER-------------------------------------------------------------------- - - --64 DEPARTMENT: CITY ATTORNEY----------------------------------------------------------------- - - - - -- -fib DEPARTMENT: CITY CLERK-------------------------------------------------------------------------- - - - -70 DEPARTMENT: CITY MANGER---------------------------------------------------------------------- - - - -74 DEPARTMENT: ADMINISTRATIVE SERVICES------------------------------------------------------ - - - -79 PROGRAM: FINANCE--------------------------------------------------------------------------- - - - -82 PROGRAM: RISK MANAGEMENT-------------------------------------------------------------- - - - -85 PROGRAM: HUMAN RESOURCES-------------------------------------------------------------- - - - -86 PROGRAM: INFORMATION TECHNOLOGY-------------------------------------------------- - - - -88 DEPARTMENT: COMMUNITY DEVELOPMENT---------------------------------------------------- - - - -93 PROGRAM: PLANNING COMMISSION-------------------------------------------------------- - - - -96 PROGRAM: PLANNING AND ZONING----------------------------=---------------------------- - - - -97 PROGRAM: ECONOMIC DEVELOPMENT----------------------------------------------------- - - - -99 PROGRAM: BUILDING AND SAFETY----------------------------------------------------- - - - - -- -101 PROGRAM: FIRE INSPECTION------------------------------------------------------------- - - - - -- -103 PROGRAM: CODE ENFORCEMENT------------------------------------------------------- - - - - -- -105 DEPARTMENT: POLICE SERVICES-------------------------------------------------------------- - - - - -- -110 PROGRAM: ADMINISTRATION----------------------------------------------------------- - - - - -- -112 PROGRAM: PATROL------------------------------------------------------------------------ - - - - -- -114 PROGRAM: INVESTIGATIONS----------------------------------------------------------- - - - - -- -316 City Council Budget Workshop - May 27, 2014 53 DEPARTMENT: FIRE SERVICES----------------------------------------------------------------- - - - - -- -419 DEPARTMENT: ANIMAL SERVICES------------------------------------------------------------- - - - - -- -423 DEPARTMENT: PLTI3LIC WORKS----------------------------------------------------------------- - - - - -- -126 PROGRAM: ENGINEERING---------------------------------------------------------------- - - - - -- -133 PROGRAM: ADMINISTRATION----------------------------------------------------------- - - - - -- -136 PROGRAM: MAINTENANCE--------------------------------------------------------------- - - - - -- -138 DEPARTMENT: COMMUNITY SERVICES-------------------------------------------------------- - - - - -- -151 PROGRAM: RECREATION---------------------------------------------------------------- - - - - -- -454 PROGRAM: COMMUNITY CENTER ------------------------------------------------------------- qr, PROGRAM: SENIOR CENTER------------------------------------------------------------ - - - - -- -156 DEPART1v1E1kN T : iV VIV-DEPAR T 1VIEIN T AL-------------------------------------- ----- ----- --------- --- - - -460 City Council Budget Workshop -May 27, 2014 54 MISSION: To provide an overall quality of life in the City of Lake Elsinore by enhancing our security, recreation, and neighborhoods, delivering quality public services, preserving and enhancing the City's economic prosperity, embracing the diversity of our citizens, and making Lake Elsinore a desirable place to raise a family. The City Council oversees two additional programs; Public Safety Advisory Committee and Citizen Corp. Mayor Natasha Johnson Councilmember Daryl Hickman Mayor Pro Tem Steve Manos Councilmember Robert E. Magee City Council Budget Workshop - May 27, 2019• SS Councilmember Brian Tisdale Division: City Council Expenditure Summar3r Personnel Services Co ntract S&i'V ice., Mee r `.al_ a n d Sup, lie; Funding Source: general F -und Funding Source- General Fund FY11 -12 FY12 -13 FY13 -14 FY 14 -15 ACTUALS ACTUALS BUDGETED PROPOSED 78,521 S 71,310 S 67,160 $ 30,151 141,602 188,268 189,937 173,363 1=339 1,201 7,,1501 -'L.,350 $ 221,462 257,776 $ 259,247 S 254,364 Division: Public. Safety Advisoiy, Cmm :fission Funding Source- General Fund FY11 -12 FY12.13 FY13 -14 FY 14 -15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Contract Services S 434 S 2,836 S 4 ,2 00 J0 S 41200 Materials and Supplies 1SI 631 300 300 S 555 $ 3,637 S 4,500 4,500 Dlvisio -n� Citizen Corp Expenditure Summary Personnel Se= 'Vices Contract Se - , = -ces Personnel Allocation Council= I Iember Department Total Funding Source: General Fund FY11 -12 FY12 -13 FY13 -14 FY 14 -15 S - S S S 4,910 11,975 9,451 8,384 10,900 $ 11,975 9,451 $ 0,304 15,810 A i'FHORIZED PROPOSED FY 2013 -14 CHANGES FY 2014 -15 5.00 0.00 5,00 5.00 0.00 5.00 City Council Budget Workshop - May 27, 2014 56 MISSION: The City Council is elected by the voters of Lake Elsinore to establish and adopt overall policies, legislative and otherwise, to give direction to the City Manager to ensure effective and efficient operation of the City and to identify the types and levels of programs and services to be provided to its residents. The Mayor and City Council serve to provide an overall quality of life in the City of Lake Elsinore by enhancing security, recreation, and neighborhoods, delivering quality public services, preserving and enhancing the City's economic prosperity, and embracing the diversity of the citizens. ACCOMPLISHMENTS FISCAL YEAR 2013 -14: • Officially opened the City's fourth fire station, Station #97 in Rosetta Canyon, including the purchase of the City's first Quint ladder truck. • Supported policy efforts to move forward with much needed intergovernmental collaboration and improvements to Railroad Canyon /Diamond Drive Interchange including the approval of an additional auxiliary lane on the southbound off -ramp slated to begin construction in Octo- ber 2014. Reinitiated business recognition efforts including monthly new business announcements and Business of the Quarter. r Secured participation in the Riverside County Economic Development Agency's HOME Consortium to offer the First Time Homebuyer Program to potential homeowners beginning in FY 2015 -16. Launched the City Home Improvement Program (CHIP) providing low income homeowners with up to $5,000 in grants for exterior beautification projects. a, Provided more than $43,000 in community support funding to eight local community groups and $57,750 in CDBG funding to five local nonprofits for FY 2014 -15. Provided financial support to the local Chamber of Commerce for economic development and visitor's bureau activities. Maintain regular, ongoing participation in regional, statewide and national intergovernmental committees such as the League of California Cities, Western Regional Council of Governments, and Riverside Transit Agency. Maintain and participate in ongoing communication and regional efforts to address local homeless issues to ensure mutually beneficial options for the community, the homeless, and the region. Expand business recognition and collaboration efforts including new business announce- ments, business of the quarter and /or business retention visits. City Council Budget Workshop -May 27, 2014 57 1 1 ► "1 Il r is GOALS FISCAL YEAR 2014 -15 (coast.): Support policy decisions that improve traffic congestion including plans for the Railroad Can- yon /Diamond Drive Interchange and Highway 74 /Gunnerson Avenue improvements. Support City efforts to expand special needs activities and opportunities within the City such as additions to community parks or conditions on future developments. • Restore the Veteran's Memorial Committee to complete a redesign and installation of a new memorial. • Protect the City's financial strength with fiscal policies, five -year projections, and a balanced budget by June 2015. • Review and prioritize the City's Capital Improvement Projects including the establishment of realistic timelines and /or financial constraints. • Provide financial assistance to nonprofit agencies for community programs and groups through the Community Services funding program and Community Development Block Grants. .k Provide clear direction and support for responsible and positive economic development and tourism within the City including evaluating and assigning financial resources to key groups including the Chamber of Commerce /Visitors Bureau, x Implement a Regional Coordinated Marketing Program and review other propose., fee, ser- vice or ordinance changes to reduce pet overpopulation and costs, while exploring future pos- cihilitinc of a nn_1zi11 rnmmnnity • Assess City -wide revenue resources including conducting fee studies and reviewing applica- ble franchise agreement fees, • Expand the City Home Improvement Program (CHIP) to provide more funding per grant to have a greater impact on neighborhood beautification efforts. F4' 2012.13 FY 2012 -13 FY 2013 -14 F4' ?014 -15 PERFORMANCE MEASURES Target Actuals Tat -get Target Provide ongoing f €nandal assis,ance to a d iet1v of local con 1..iUMW groups. NA NA S 43,000 `.3,000 Nu ber of co F.iY. i,:.ts O:'g�1 ?1iZ:.i, O..S JUO: ted >F1 oug;i. Ce'.8r�:i Pi:tir .. NA NA Pros :re f..ta3 c: ? a _se ance to local non p ofit'roua ;€ o gh ti,e NA NA NA 3 57,750 Percent of c ldzen concerns or questions responded io ithin t free bu—iness days. 75% 05!7% 75% 75q Nul,nber of ou side atte dcd.. NA NA Percent ofne'v Ibusinps es anno .unced at t._r; Council meetings, NA NA 100, 100% Nu t= ber of b ..- messes eco?nizeo ihrough P €<4iness of me Qu..arter progaaml? NA 'NA City Council Budget Workshop - May 27, 2014 58 MISSION: Public Safety Advisory Commission (PSAC) is made up of five community members or business owners appointed by the City Council. The Commission serves as a conduit of information for City residents and businesses to express their concerns regarding traffic and pedestrian safety, lake safety, code enforcement, animal control, and emergency services. The Commission also investigates, reviews and analyzes traffic and pedestrian safety, lake safety, code enforcement, an- imal control, and emergency services issues. PSAC assists in developing traffic, pedestrian and lake safety programs that will help reduce and /or prevent accidents, injuries and deaths on the lake and roadways within the City. Maintain ongoing.dialogue with various community organiza- tions. Review and suggest disaster planning, preparedness and crisis management programs and resources for further consideration by the City Council and /or staff. ACCOMPLISHMENTS FISCAL YEAR 2013 -14: * Redefined the PSAC roles and responsibilities including adoption of changes to the Lake Elsinore Municipal Code. �= Restored the Commission with four new Commissioners in coordination and direction with the City Council. Formally established the date and time of the PSAC meetings. GOALS FISCAL YEAR 2014 -15: • Review and update ordinances, policies and procedures related to public safety such as nuisances, lake safety and /or lighting. • Review school circulation and transportation improvement suggestions for consideration. Review neighborhood calming studies and best practices to prevent high speeds and reckless driving in neighborhoods. Create public outreach opportunities for education on critical public safety measures in the community including Crime -Free Multi- housing, emergency preparedness, citizens emergency response team and lake safety. PERFORMANCE MEASURES Host nnortliiy P.S '.0 3neetin?s at schedaied date a -nd t nie. P =rm ide quaf keHy updates to the C'=.tf° Cotaiicii of ac.como, ishnnents, Review and provide eco..,.tie.az3a.:o.is on ordinances, ponces and procedures. Provide presentations fo? taxe con-,m unit), and stakeholders. FY 2012.13 FY2012.13 FY 2013 -14 FY2014 -15 Target Aetuals Target Target NA NA INJai 12 IA N3 1 4 NA NA NA #A N A o City Council Budget Workshop -May 27, 2014 59 DO MISSION: Volunteer based program to harness the power of every individual through education, training and volunteer service to make the community safer, stronger and better prepared for terrorism, crime, public health issues and disasters of all kinds. Citizen Corp has three sub'cunnruiVeox, which focus ou funding �recroitneotandLraining. ACCOMPLISHMENTS FISCAL YEAR 3D13'14: * Conducted 4-CEB7 and one teen CERIclasses. * Completed Emergency Operation Plan. * Planned and facilitated 2Ol3 Shake Out Expo. G0ALSF.Sr A I��A D l2O�4']�� * Add more teen CBR7classes. * Purchase tablets for the Erner�eucy Services staf[ * Add two teen C28T classes and one Spanish CEBTclass. * Establish a permanent location for a training facility or Emergency Operations Center (EOC). PERFORMANCE MEASURES ounmyOpo,atiooa! Area maoomgcomniftte°(oArc)Nlemunasq Pm`gci»etooioCouoty-imde Disaster Gxeruoe uEmsTraioio8/m/ms Special ar,ot,-/ouo each ascmtaocoaton,u|ulsreots commuottvuin^rg000rPeporouneo Rvdtucoo`mauimmm`sTest cEozTramiuo m/201213 FY 2012-13 FY 2013-14 rr2014'15 __Target — __Actuals Target_ __Target _ 12 1 o 3 +n 1 1 z 12 o 5/ so NA NA 2/n 3/1z NA m& z« zo NA 0A 12 24 * 4 5 o City Council Budget Workshop -May 27,2014 60 CITY OF - --wommmm- LAKE ELStNCaRE W`p CITY COUNCIL Act ion S)oris Capital of [fie 1Nofk1 Miscellaneous FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 ACCOUNT AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ %Increase/ NUMBER OBJECT ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4110 CITY COUNCIL. 413.30 -30 OFFICE SUPPLY(INCL.PRINT) Volunteer Center RIVCO - Community Connect 1,138 2,000 PERSONNELS E RVIC.S 1,200 (800) - 40.00% 413.30 -33 SPECIAL DEPARTMENTSUPPLY (211 Hotline) 6,000 413.10 -20 TEMP /PART -TIME EMPLOYEE $ 25,080 $ 24,000 $ 24,000 $ 24,000 $ - 0.00% 413.10 -40 EMPLOYEE INSURANCE 43,617 40,578 53,511 53,511 12,933 31.87% 413.10 -65 SOCIAL SECURITY 1,505 1,488 1,514 1,514 26 1.75% 413.10 -66 MEDICARE 352 348 3S4 354 6 1.72% 413.10 -70 WORKERS COMPENSATION 508 458 492 492 34 7.42% 413.10 -80 S.D.I. 248 288 280 280 (8) - 2.78% Total: PERSONNEL SERVICES 71,310 67,160 80,151 80,151 12,991 19.34% CONTRACTUAL SERVICES Rape Crisis Center 5,000 413.20 -02 COMMUNITY PROMOTION 135,260 139,750 139,013 138,513 (1,237) - 0.89% Miscellaneous Chamber of Commerce 85,000 Total: State of the City Add ress/ Media Materials 4,000 189,937 171,363 173,363 (16,574) - 8.73% MATERIALS AND SUPPLIES Business Recognition 1,000 413.30 -30 OFFICE SUPPLY(INCL.PRINT) Volunteer Center RIVCO - Community Connect 1,138 2,000 1,200 1,200 (800) - 40.00% 413.30 -33 SPECIAL DEPARTMENTSUPPLY (211 Hotline) 6,000 ISO 150 150 0.00% Total: Support to Community Organizations: 1,201 2,150 13 5O 1,350 (800) - 37.21% Assistance League of Temecula Valley 2,000 $ 259,247 $ i 252,8641 $ ?254.864 = $ ('x,3837 -1.69% Boys& Girls Club of Southwest County 9,500 Calif. Family Life Center - Planet Youth 2,000 H.O.P.E. 10,000 low ney Christian Ministries 2,000 Rape Crisis Center 5,000 T.I.P 10,000 WeTip, Inc. 2,513 413.20 -18 PUBLICATIONS & MEMBERSHIP 16,858 33,358 17,850 17,850 (15,508) - 46.49% WRCOG 7,500 WeTip 2,000 Mkc. Publications 500 LAFCO 2,850 SCAG 5,000 413.20 -19 RENT OF PROPERTY & EQUIP. 343 500 500 500 0.00% 413.20 -20 PROFESS.- TECH. &OTHER SVCS 25,132 8,829 8,500 9,000 171 1.94% State of the City Event & Video Productions 8,000 Photography 1,000 413.20 -22 TRAVELS, MEETING EXPENSE 7,672 5,000 5,000 5,000 - 0.00% Community & Professional Meetings 1,000 Profession Meetings (Chamber, RTAT, Council 4,000 413.20 -23 TRAINING & EDUCATION - 2,500 500 2,500 - 0.00% Miscellaneous 500 Total: CONTRACTUAL SERVICES 185,265 189,937 171,363 173,363 (16,574) - 8.73% MATERIALS AND SUPPLIES 413.30 -30 OFFICE SUPPLY(INCL.PRINT) 1,138 2,000 1,200 1,200 (800) - 40.00% 413.30 -33 SPECIAL DEPARTMENTSUPPLY 63 ISO 150 150 0.00% Total: MATERIALS AND SUPPLIES 1,201 2,150 13 5O 1,350 (800) - 37.21% 'Total. CITYCOUNQIL < $ 257776 $ 259,247 $ i 252,8641 $ ?254.864 = $ ('x,3837 -1.69% City Council Budget Workshop -May 27, 2014 61. ,1 1. City Council Budget Workshop -May 27, 2014 62 FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 ACCOUNT AUDITED CURRENT DEPARTMENT PRELIMINARY $ Increase/ % Increase/ NUMBER OBJECT ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4112 PUBLIC SAFETY ADVISORY COMMISSION (PSCA) CONTRACTUAL SERVICES 413.20 -01 ADVERTISING - $ 700 $ 700 $ 700 $ - 0,00% 413.20 -02 COMMUNITY PROMOTION - 700 700 700 - 0.00% 413,20 -17 POSTAGE &FREIGHT 817 600 600 600 - 0.00% 413 .20 -19 RENT OF PROPERTY & EQUIP. 141 200 200 200 - 0100% 413.20 -20 PRO FESS. =fECI L&OTH ER SVCS 660 750 750 750 - 0.00% 413.20 -22 TRAVEL& MEETING EXPENSE 1,188 750 750 750 - 0.00% 413.20 -23 TRAINING & EDUCATION - 500 500 Soo 0.00% Total: CONTRACTUAL SERVICES 2,806 4,200 4,200 4,200 0.00% M1IATER I A',S A',O SU° °II °O 943.30 -30 OFFICESUPPLY(INCL.PRINT) 256 300 300 300 - 0,00% 413.30 -33 SPECIAL DEPARTMENT SUPPLY 575 Total: MATERIAL AND SUPPLIES 831 300 300 300 n/= 0.00% _ Total: PUBLIC >SAF&VADVISDRYCOMMISSION ' 5 , 3 b37 - $ 4,50'0 $" , d -"` 4:500 ' -- $ ! 4,500 , - $ i "O.55% . City Council Budget Workshop -May 27, 2014 62 City Council Budget Workshop - May 27, 2014 63 FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 ACCOUNT AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ %Increase/ NUMBER OBJECT ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4113 CITIZEN CORP PERSONNEL SERVICES 429.10 -30 OVERTIME $ - $ - $ 4,150 $ 4,150 $ 4,150 n/a Shake Out Expo 4,150 429.10 -65 SOCIAL SECURITY - - 260 260 260 n/a 429.10 -66 MEDICARE - - 65 6S 6S n/a 429.10 -70 WORKERS COMPENSATION - - 335 335 335 n/a 429.10 -80 S.D.I. 100 100 100 n/a Total: PERSONNEL SERVICES 4,910 4,910 4,910 n/a CONTRACTUAL SERVICES - 429.20 -02 COMMUNITY PROMOTION 208 1,200 1,500 1,500 300 25.00% Shake Out Expo - Promotional Video & Advertising 1,500 429.20 -19 RENT OF PROPERTY & EQUIPT - 409 1,200 1,200 791 193.40% Shake Out Expo 1,200 429.20 -20 PROFESS.- TECH. &OTHER SVCS 256 S00 1,500 1,500 1,000 200.00% Shake Out Expo - Temporary Event Staff 1,500 429.20 -22 TRAVEL& MEETING EXPENSE - - - n/a 429.20 -23 TRAINING & EDUCATION 364 - 1,000 1,000 1,000 n/a CERT Conference 1,000 429.30 -30 OFFICE SUPPLIES /PRINTING 152 1,000 S00 500 (500) - 50.00% 429.30 -33 SPECIAL DEPARTMENT SUPPLY 3,221 5,275 5,200 5,200 (75) -1.42% Shake Out Expo 5,200 429.40 -50 MACHINERY & EQUIP-OTHER 5,250 n/a Total: CONTRACTUAL SERVICES 9,451 X838_4 10,900 10,900 2,516 30.01% . _ TotaA CITIZEN CORP, )$ 4¢451. $ ' - 8,384$ - < ....b,810( $ :-__- 35 >8i0: 77 ; _75427 -- 88,57 f,16 ?. Total: CITY COUNCIL DEPARTMENT $ ) Z`70t864 % " � 272,1.31 $ ` . 273;iT� ?. S 275,27$ - =5 3;643' _ 111ZOW, `- City Council Budget Workshop - May 27, 2014 63 City Council Budget Workshop - May 27, 2014 64 CITY OF tAKE. ELSINORE r'tPaNLJAL OPERATING BUDGET FISCAL YEAR 2014-15 AUTHORIZED PROPOSED Personnel Allocation FY 2013.14 CHANGES FY 2014.15 City Treasurer Department Total ACOMPLISHMENTS FISCAL YEAR 2013 -14: nll n A,.3 , r, r, 1.00 0.00 1.00 Participate as a member of the Audit /Budget Committee in accordance with City Policy. a_ Collaborate with the Administrative Services Director on all matters regarding the Council's Investment Policy. Continue working on the establishment of a comprehensive audit policy that includes provision for an audit committee of two councilmember's and the treasurer. Review and give input into financial budget process for current year and five year budget pro- jections. GOALS FISCAL YEAR 2014 -15: Review and give input into financial budget process for current year and five year budget projections. r Cooperate with the Audit /Budget Committee in the creation of a five year budget and an associated Strategic Plan. Serve as a member of the Budget Committee, along with two Council members with support from City Manager and Director of Administrative Services. a- Continue working on the establishment of a comprehensive audit policy that includes provision for an audit committee of two councilmembers and the treasurer. PERFORMANCE MEASURES ingiec. the C. -Ly's acco .7ti, a recd ds for fiscai responsibility and acccu. Part, c' pa: es�n -..,eaxv..a_a- .<c.tasc<�kci¢e #P ocpss. Revie City m e :anents FA' 2012-13 FY 2012.13 FY 2013 -14 r 2014-15 Target Acftials Target Target 100% 100 100 6 100% 100, 100°v, 100% 10th';;; 1G0. 10r3L,'u 100 °,`c 150 °% City Council Budget Workshop - May 27, 2014 65 MISSI ®N: The City Attorney serves as legal advisor to the City Council, City Manager, and the various City departments, commissions, committees, and boards. The City Attorney prepares and approves for legality the majority of proposed City ordinances, resolutions, contracts, and other legal documents. The City Attorney also represents the City in all litigation. City Council Budget Workshop -May 27, 2014 66 T'.. d_ Contract Services 5 35:3,420 $ 366,912 S 325,000 S 325,000 $ 353,426 S 366,912 5 325,000 $ 325,000 ACOMPLISHMENTS FISCAL YEAR 2013 -14: Advised City and Successor Agency in redevelopment dissolution procedures, preparation of ROPS, Long Range Property Management Plan; Housing and Other Funds DDRs, and repre- sented Successor Agency in Oversight Board meetings and SCO audit. Secured DOF approval of LERA Bond refunding and Real Property Tax trust Funds (RPTTF) allocation for City reimbursement of debt service. Secured RPTTF funding for Stadium Capital improvements and ongoing management, maintenance and operations. * Structured in excess of $8.S million of RPTTF toward city and housing loan repayments. * Obtained in excess of $102,000 in restitution to City from Global Captive Breeders in connec- tion with animal cruelty case. Assisted City staff on numerous projects including the successful and timely update to the City's Housing Element, Annual Housing Element Progress reporting and consistency up- dates to the City's Zoning Ordinance and LEMC. Represented and protected City interests in dealings with EVMWD, WRCOG and RCA in con- nection with issues involving the Back Basin, MSHCP and TUMF implementation and related matters. Monitored and continued implementation of Amended and Restated DDA, Development. Agreement, Golf Course CC &Rs, Conservation Easements and related documentation (McMillin- Summerly /Civic). GOALS FISCAL YEAR 2014 -15: To provide timely, cost - effective quality legal services to the City Council, the City Manager and all City departments, boards, commissions and committees in achieving the City Coun- cil's goals while limiting risk and costs to the City of Lake Elsinore. To attend meetings, c6n- ferences and work sessions as needed or directed. Prepare recommendations to City Council regarding Ordinance adoption /revision & Munici- pal Code update. Prepare and review all legal documents and contracts, increase staff and public official train- ing by preparation and presentation of training materials and continued preparation and im- plementation of standardized forms and contracts. City Council Budget Workshop - May 27, 2014 67 CN VAINA W IM :7 i J GALS FISCAL YEAR 2014 -15 (cunt.): • Assist City Manager and Administrative Services Department in connection with develop- ment impact fee studies and LEMC updates, cost recovery systems and fee schedules. Assist and insure proper implementation of Development Agreements. • Advise Citv Manager and staff regarding Back Basin conservation, flood storage, 404 permit and regulatory compliance, potential development activity and Lake related projects. • Assist City Manager and staff on the implementation and prioritization of the City's EOC plan- ning and procedures. Continue to guide the Successor Agency in the preparation of the ROPS, implementation of its enforceable obligations and Property Management Plan to promote local projects and pro- tect local assets. Represent the Successor Agency in all dealings with the Oversight Board, DOF, SCO and local taxing agencies. City Council Budget Workshop -May 27, 2014 68 CITY OF CITY ATTORNEY LAKE ELSINOR.E City Council Budget Workshop -May 27, 2014 69 FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 ACCOUNT AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ %Increase/ NUMBER OBJECT ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4116 CITY ATTORNEY CONTRACTUAL- SERVICES 415.20 -21 LEGAL& ACCOUNTING SVCS. $ 366,912 $ 325,000 $ 325,000 $ 325,000 $ - 0.00% Basic Service 120,000 Special Matters 160,000 Special Labor Counsel 20,000 Special Litigation Counsel 25,000 Total: CONTRACTUAL SERVICES 366,912 325,000 X325 000 X325 000 0.00% Total. CITY ATTORNEY• 325,000 - $ '325,000 '_$ 325;000 City Council Budget Workshop -May 27, 2014 69 NUAW "M MISSION: To compile and maintain the official records of the City and to make them readily accessible to all; to conduct fair and impartial municipal elections; to prepare, certify, and/or adhere to public notice requirements with regard to legal documents, ordinances, resolutions, public hearings, etc.; to codify and disseminate the City's Municipal Code; to promote public awareness of the processes of government; to provide meeting, administrative, and legislative support to the Mayor, City CooucOoueoube,y, and its Commissions and Committees. EMeetings and Elections Em jrt Council/Commission Suppo Elections and Fair Political Practices Commission (FPPC) Filings Legislative History Agenda Process Contracts/Agreements Process Records Management Archival, Retrieval and Research Public Records Requests Document Destruction Document Scanning City Council Budget Workshop May 27, 2014 70 Division: City Clerk Funding Source: General Fund FY11 -12 FY12 -13 FY13 -14 FY 14 -15 Expenditure Summary ACTUALS ACTl7ALS BUDGETED PROPOSED Personnel Services S 208,699 5 223,55:3 S 296,511 c 312,733 ContractSer ices 13,309 63,453 64,320 111,259 Materials and Supplies 1,076 3,203 4,350 3,000 $ 2. 23,084 S 290,509 $ 365,181 426,983 AUTHORIZED PROPOSED Personnel Allocation FY 2013.14 CHANGES FY 2014 -15 Cit-,, Clem 1.170 0.00 1,00 Deputy= City Clerk: 1.00 0,00 1.00 Office specialist 11 1.00 0.00 1.00 Department Total 3,.00 0.00 100 ACCOMPLISHMENTS FISCAL YEAR 2013 -14: * Implement an electronic staff report and agenda management system to streamline the preparation process, reduce errors, tracking of legislative actions, uniformity of Staff Reports, Resolutions, Ordinances and Agreements and assist with document management. * Update the City's website to incorporate electronic agendas for public access and improvements. * Create a legislative calendar for better administration and tracking of Council appointments to other legislative organizations. Hire and train a Deputy City Clerk for better office management and customer service. * Review of all off -site storage documents for purging of documents pursuant to records retention schedule. * Recruited volunteers for appointment to both the Planning Commission and Public Safety Advisory Commission. Implement an electronic portal of public access to all public records and tracking of public records requests. Train personnel for upcoming City General Election. Implement a Records Management program for citywide records naming and filing system; and better implementation of record retention schedules. City Council Budget Workshop - May 27, 2014 71 GOALS FISCAL YEAR 2014 -15 (cont.): Training of personnel on FPPC filing requirements of Statements of Economic Interests, Campaign reporting and Ethics Training. Create a City Directory to include all commissions, committees and ad hoc advisory groups. implementation of a Passport Program, hiring and training of personnel. -k Implement an electronic voting system on the dais for legislative tracking purposes and transparency. * Development of a Contracts Management and Tracking system. * Implementation of an on -line Campaign Finance and Statements of Economic Interests filing system. * FinaliZP City Clerk'C nPnartment Prnrr rinrr c Mamx�l * Review and revise all Council Policies with City Attorney. * Continue education of director and staff for certification programs and association committees. * Implement a City Clerk's fee schedule for services. * Build Council Member webpages identifying which subcommittees and other legislative bodies each participate in on behalf of the Citv. PERFORMANCE MEASURES Ave, tine fo. nis i' 0•. tang of Council packets before meetings Ave-rage time to finalI?e meeting nan>.ztes _Aver age processing of ordina lice and resolutions f_ o _i ririe of ad utiosi Average processi,ig of co,.tracts f. oni t_ -ie of Ci- Co ,sic:? ac. on ''4'iiiT '.3P_ Gf Ci-t i..0:.iiil'.3� �g ?S G.a �ta G'i{e � ;J�'8jJ'clred N u mbcr of clainis p? ocessed r mnJe' of resoi +u.tions processed N - ,nibcr of proc €a2r1adons and alvards prep are r Number of ordinances processed Nu nxber of public records requests schedul, -d Cty Counc_I Frea._ =.iLis wi-,i a 9.C. �c acc uric %: le- el Deh-ver and cost all Cftv Council agendas 96 hours v for to meeting F i' 2012 -13 FY 2+112.13 FY 20-13-14 FY 2014 -15 Target Acftiats Target Target 96 oi., _ i, 96 Ll £rs.�„ 9G InouS s 96 hom 7, ee:. s 2 weeks 2 weeks 2 tiveeks 2 ., e erts 6weeks 2 weeks 2 weeks tie J,{ 63; c`eP_ri5 2' weeks % 4''.`E!ekJ 26 26 27 27 _6 22 �6 31 80 gar 63 80 65 65 75 75 10 10 10 15 235 250 265 27S 100% 100 100% 100% 109 °:1 95% 100% 100% City Council Budget Workshop -May 27, 2014 72 CITY OF CITY CLERK LAKE ELSINOR:E q%h, k FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 ACCOUNT AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ %Increase/ NUMBER OBJECT ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4117 CITY CLERK PERSONNEL SERVICES 411.10 -10 REGULAR EMPLOYEES $ 149,570 $ 196,777 $ 209,816 $ 226,182 $ 29,4 0S 14.94% 411.10 -30 OVERTIME 712 - - - - n/a 411.10 -37 CELL PHONE ALLOWANCE 480 480 480 480 - 0.00% 411.10 -38 BI- LINGUAL ALLOWANCE 300 - 600 600 600 n/a 411.10 -40 EMPLOYEE INSURANCE 29,110 45,132 38,083 38,083 (7,049) - 15.62% 411.10 -60 RETIREMENT - PERS 30,137 35,910 38,073 39,478 3,568 9.94% 411.10 -65 SOCIAL SECURITY 9,080 12,200 12,910 13,541 1,341 10.99% 411.10 -66 MEDICARE 2,124 2,853 3,152 3,299 446 15.63% 411.10 -70 WORKERS COMPENSATION 875 1,100 1,302 1,364 264" 24 -.00% 411.10 -80 S.D.I. 1,465 2,059 2,132 2,132 73 3.55% Total: PERSONNEL SERVICES 223,853 296,511 306,548 325,159 28,648 9.66% CONTRACTUAL SERVICES 411.20 -01 ADVERTISING 9,135 9,520 9,500 9,500 (20) -0.21% 411.20 -05 ELECTIONS 45,395 25,000 75,000 60,000 35,000 140.00% 411.20 -17 POSTAGE &FRE)GHT 914 1,100 1,000 1,000 (100) -9.09% 411.20 -18 PUBLICATIONS & MEMBERSHIP 1,027 1,650 1,650 16,150 878,79% City Clerks Association of California 500 International Institute of Municipal Clerks 500 National Notary Association 350 Western Cities Magazines 300 League of California Cities 14,500 411.20 -20 PROFESS:TECH. &OTHER SVCS 2,522 8,450 9,500 9,500 1,050 12.43% Archive Management Annual Storage fee 1,500 Records Purging and Destruction fee 1,000 Code Publishing on -line hosting of Municipal Code 400 Wireless Access Monthly Maintenance 3,600 Code Publishing Municipal Code Supplements 3,000 411.20 -22 TRAVEL& MEETING EXPENSE 1,855 5,500 5,500 5,500 - 0.00% City Clerk Conferences 5,000 Mileage to County Recorder /ROV Offices Soo 411.20 -23 TRAINING & EDUCATION 2,605 13,100 9,600 9,600 (3,500) - 26.72% Notary Public 600 City Clerks Annual Conference 3,000 League of California Cities New Law Conference 3,000 CEPO - Continuing Education for Public Officials 3,000 Total: CONTRACTUAL SERVICES 63,453 64,320 111,750 111,250 46,930 72.96% MATERIALS AND SUPPLIES 411.30 -30 OFFICE SUPPLY(INCL.PRINT) 2,019 1.,500 1,500 1,500 - 0.00% 411.30 -33 SPECIAL DEPT. SUPPLIES 1,184 2,850 1,500 1,500 (1,350) - 4.7.37% Total: MATERIALS AND SUPPLIES 3,203 4,350 3,000 3,000 (1,350) Total: CITY CLERK $ 290,502'. $ '._ 365,18A $ 421,298 p$ 439;4fl9 $ 74,228 20.33 City Council Budget Workshop - May 27, 2014 73 MISSION: The City Manager- is appointed by the City Council to serve as the Chief Administrative Officer of the organization. The City Manager's Office coordinates the implementation of policy and programs established by the City Council, The City Manager provides overall direction to the administration of City programs and services; coordinates economic development and marketing activities; intergovernmental relations, lobbying, and public relations efforts; oversees interdepartmental programs for strategic planning, emergency preparedness and animal control. The City Manager's Office is committed to the policy of providing extreme customer services to the community, and promoting overall safety to the staff and citizens of Lake Elsinore, City Council Budget Workshop -May 27, 2014 74 Division. City Manager Expenditure Summary Pt-soz)ni?I Services Contract Services Materials ai)d Supplies Personnel Allocation 1Ci,Q,= Manager Executive Assistant Management Analyst Department Total Funding Source: General Fared F4'11 -12 FY12 -13 ACTl1ALS AC'TOAES S 74-,142 24,001 1,457 $ 734,600 ACCOMPLISHMENTS FISCAL YEAR 2013 -14: S 34-5,421 64,369 10,279 74 S 420,069 AUTHORIZED FY 201.E -14 FY13 -14 F-1`14-15 BUDGETED PROPOSED 5 148,157 16,745 10,000 $ 4. =4,952 CHANGES 4-40,497 17,275 9,50 $ 467,2:2 asial C 1.00 0.00 1.00 1,00 0.100 1.00 1•100 0.100 1.00 3.00 0,00 3.00 • Completed interior and exterior renovations as part of structural retrofit of the Cultural Cen- ter, which is home to the City Council meetings. • Initiated Regional Coordinated Marketing Program through the Southwest Communities Financing Authority to promote responsible animal control measures throughout the region. • Revised Rotational Tow Services Ordinance, Franchise Agreements and Franchise Fees. Secured new agreements with applicable operators. • Reenergized the City's Clean Extreme Committee and engaged additional stakeholder groups to participate. Hosted the most successful Clean Extreme event to date with more than 645 volunteers participating in the Historic Main Street event on April 26, 2014. � Hired and recruited key positions within City Hall to fill critical vacancies in the agency due to resignations, retirements and /or additional staffing needs. Launched new tourism marketing campaign, "Action Sports Capital of the World," at the annual State of the City Address. x. Assisted in the development and launch of bimonthly regional Mid - Manager meetings to increase collaboration and information sharing among neighboring cities. Improved media relationships and coverage in local publications, including hosting three media events and several media tours and briefings to improve the City's image. Reviewed, updated and restored the Public Safety Advisory Commission, including the installation of four new Commissioners. City Council Budget Workshop - May 27, 2014 7 5 __ I • Foster positive working relationships with area stakeholders by participating in regional, collaborative meetings with surrounding cities, agencies and stakeholders. • Develop a City -wide Strategic Plan with short and long -term goals for all departments. • Review and develop a plan of proposed updates to existing, outdated ordinances, policies and procedures to ensure they are up -to -date and align with today's standard practices. • Identify short and long -term facility needs for City Hall including completing minor renovations. • Research innovative technologies and opportunities to improve public safety while reducing costs. * Increase city -wide transparency and access by offering new engagement opportunities such as conducting Community Workshops and Study sessions with City Council to strategiae t,..........,� ........ ......b �. �,y,�u. ,,,.t„ vv..a..�„� . i vT c., La aiiu LuusUL i iaiiiitits. Create and implement a three -year communications and community outreach plan. * Maintain regular, ongoing communications with the community through various media outreach opportunities including the website, social media and newspapers. Increase the City's Facebook and Twitter likes by 25 %. * Promote, support and grow community engagement through events such as the City's Clean Extreme event to inrrn?ce community' involvement and bluild , , 1 +; 'ns ; - -• -• •••�• y 'iiwu uuu uuuu pvS,tivc rclauvuJittp >. * Develop a staffing and management plan including restructuring and hiring key personnel or consultants to create a core staffing model and address critical needs in the City such as grants, economic development and lobbying. * Promote the City's new campaign "Action Sports Capital of the World," through the creation of an Extreme Marketing Alliance and the Chamber of Commerce. Develop and plan for a City -wide banner program for implementation in FY 2015 -1.6. Kick off efforts to identify short and long -term projects to improve and maintain the Lake's water quality in coordination with local and regional partners. City Council Budget Workshop -May 27, 2014 76 PERFORMANCE MEASURES Conduct Community Workshops/Study Sessions to strategize regarding future Capital inn provement Projects and Budget Planning. *Meet ti with the E%ecutive Management tteani to brainstorm c1na collaborate regarding key project's and programs ithin the City, Host a State of the City Prograni on behalf of the City Council in coo; dina4ion. with the: Charnbe• of Commerce. Restructure and hire key personnel or consultants to creale a store staffing model for the City, Initiate and artendrnonthly collaboration meetings -,vfth the Elsinore Valley Municipal Water District. Increase followers on socialniedia siteq bv 25%, Host a minin-it-in of one large Clean Ext,, enie. event and expand participation by 10% per year. Review and update outdated ordinances, policies and procedures. FY 2012.13 FY 2012.13 FY 2013-14 FY 2014-15 Target— Actuals Target Target 3 2 3 2 80% 80% 80% 80% 1 1 1 1 75% 750% 90% 100% N-A 12 12 8 NA 970 1,163 1,454 NA NA N A 700 NA NA NA 4 City Council Budget Workshop - May 27, 2014 77 City Council Budget Workshop - May 27, 2014 78 FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 ACCOUNT AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ %Increase/ NUMBER OBJECT ACTUALS BUDGET REQUEST Q BUDGET (Decrease) (Decrease) 100 -4120 CITY MANAGER PERSONNEL SERVICES 413.10 -10 REGULAR EMPLOYEES $ 263,889 $ 329,810 $ 349,090 $ 349,090 $ 19,280 5.85% 413.10 -30 OVERTIME 1,536 - - - n/a 413.10 -37 CELL PHONE ALLOWANCE 600 480 960 960 480 100.00% 413.10 -39 CAR ALLOWANCE - 4,800 - (4,800) - 100.00% 413.10 -40 EMPLOYEE INSURANCE 15,306 45,132 34,057 34,057 (11,075) - 24.54% 413,10 -60 RETIREMENT - PERS 37,824 38,608 27,194 25,981 (12,627) - 32.71% 413.10 -65 SOCIAL SECURITY 16,702 16,338 17,195 17.195 BS7 5.25 -/ 413.10 -66 MEDICARE 3,804 4,782 5,085 5,085 303 6.34% 413.10 -70 WORKERS COMPENSATION 3,055 5,383 4,846 4,846 (537) -9.98% 413.10 -80 S.D.I. 2,705 2,824 2,070 2,070 (754) - 26.70% Total: PERSONNEL SERVICES 345,421 448,157 440,497 439,284 (8,873) -1.98% CONTRACTUALSERVICES 413.20 -01 ADVERTISING 419 500 1,000 1,000 Soo 100.00% Social Media Advertising 1,000 413.20 -02 COMMUNITY PROMOTION 4,486 5,000 2,500 2,500 (2,500) - 50.00% Promotional Items 1,000 Clean Extreme 1,000 CDnvnunity Support & Meetings Soo 413.20 -17 POSTAGE &FREIGHT 16 100 100 100 - 0.00% 413.20 -18 PUBLICATIONS & MEMBERSHIP 665 1,370 900 900 (470) - 34.31% ICSC 50 CCMF MMASC 400 CAPIO 75 225 Press Enterprise Newspaper ISO 413 .20 -20 PROFESS. - TECH. &OTHER SVCS 56,486 7,825 8,125 4,625 (3,200) - 40.89% Photography 500 Employee Recoginitioin 525 Title Searches 200 City by App LS00 Video Productions & Special Events 2,400 413,20 -22 TRAVEL& MEETING EXPENSE 2,276 1,500 4,900 4,900 3,400 226.67% ICSC Conference 600 ICSC hotel Accommodations 600 League of California Cities Conference 1,000 CAPIO Conference 600 CAPIO hotel Accommodations 600 Professional Meetings (Chamber, SCAG, WROG) 1,500 413.20 -23 TRAINING & EDUCATION 21 500 3,250 3,250 2,750 550.00% Tuition Reimbw sement 3,250 Total: CONTRACTUAL SERVICES 64,369 16,795 20,775 17,275 480 2.86% MATERIALS AND SUPPLIES 413.30 -30 OFFICE SUPPLY(INCL.PRINT) 3,345 2,500 1,500 1,500 (1,000) - 40.00% 413.30 -33 SPECIAL DEPARTMENT SUPPLY 6,934 7,500 8,000 8,000 500 6.67% Total: MATERIALS AND SUPPLIES 10,279 10,000 9,500 9,500 (Soo) -5.00% Total: CITY,, MANAGER 5 420,069 i $ 474,952 $ 470,772- $ 466,059 $ i(8,893) A.87 %;; City Council Budget Workshop - May 27, 2014 78 1U \ I I N.11 0 ty D&I MISSION: The Administrative Services Department provides customer support for all City Departments, to provide timely and accurate financial information and to pursue continuous improvement practices across all City Departments. The Department is comprised of (4) Division: Finance, Risk Management, Human Resources, and Information Technology. Finance Division Accounts Payable Accounts Receivable Cashiering Business License Graphic Design Budget tine & Ca Financial Reporting Cash & Investments Risk Management Employee Safety Risk Assessment Litigation 1 1111 Human Resources Information Technology Payroll Benefits Insurance Employment Employee Training Employee Relations City Council Budget Workshop -May 27, 2014 79 Network Operations Technical Support Media Services CLETV Computer Maintenance Copier & Printer Support Division: Finance Expenditure Suniniary Personnel Sea-vices 8o Mct Services D-4 ,,erlals and Supplies Division: Pals k J",Ianagenenz Expenditure Summary Contract Services Division: Human Resources Expenditure Summary Personnel Services Contr act. Seas, ices 14atL- ials and Supplies Division: Information Te.c.1-jrolog Expenditure Summary Personnel Services Co n t -,-, act S e r -,i�, c e s Materials and Supplies Capital Outlay Funding Source: GenpralFund FY11-12 FY12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED S 670,715 S 643,230 S 631,271 S 874.960 149,545 191,397 242,800 111,01S 5,453 7,150 7,000 0 $ 825,713 $ 846,042 -S 881,221 $ 992,975 Funding Source: General Fund FY11-12 PY12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED S 691,564 S 608,789 8 462,790 S 439,141 $ 691,564 5 608,789 $ 462,790 S 439,141 Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED S 287,007 S 377,892 S 256,370 8, 193,942 5,651 16,489 17,247 57,645 770 1,902 5,100 5,620 S 293,428 S 396,283 S 278,717 S 262,207 Funding Source: Gene al Fund FV1 1-12, PV12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED S 383,818 5 213,008 S 176,520 S 230,,858 204,346 2-58y` 2 2 350,740 256,873 47,312 52,916 84,750 4,7,533 - - 10,000 111,230 S 635,476 $ 529,346 S 622,010 $ 646,494 City Council Budget Workshop - May 27, 2014 80 Personnel :allocation FINANCE AUTHORIZED PROPOSED FY 2013 -14 CHANGES GES FY 2014.15 Director of Ada inistrativeServices 1.00 0.00 100 Finance Manager 0.00 1.00 1.00 Finance ld= inist=otor 1.00 0.00 1,00 Fiscal Officer 0.00 1.00 1,00 Budget Officer 1,00 (1,00) 0.00 Graphics Tech , cia>3 1,00 0.00 1.00i Accountant I 1,00 (1.00) 0.00 A cco,mnt Spedalhisr II 2.00 0.00 2.00 Accoui)t Specialist I (Ca lner} - PT 1,00 (1.00) 0.00 Total 0.00 (1.00) 7.00 1•iiJMAN RESOURCES Human Resources :'dmm - -tmtor 1.00 0,00 1.00 Hu-ma: Resources Risk Managemen 4nah,st 0.00 1,00 1.00 Hun-m, Resources Specia?is4 0.00 1,00 1,00 Human. Resources Assistant 1,00 (1,00) 0.00 Human Resom'ces Tes . ,sic a-n 1.00 (1.00) 0.00 Total 3.00 0.00 3.00 INFORMATION TECHNOLOGY Info= °s_iation Techno of d , mst -rator 1,00 0.00 1.00 Information Tedhnician I - PT 1.00 (1.00 ) 0.00 Inforniatio , Tecl,s olog, D2 abase Anal,�;-st 1.00 0.00 1.00 GIS Specialist,/Disaster 1.00 (1.00) 0 00 Total 4.00 (2.00) 2,00 Department Total 15.00 (:3.00) 12.00 City Council Budget Workshop - May 27, 2014 81 / r '1 MISSION: The Finance Division is responsible for general accounting, payroll, accounts payable, cash management, fixed assets, special districts formation and administration, accounts receivable, cashiering, business license. Financial transactions are recorded in compliance with Generally Accepted Accounting Principles (GAAP). In addition, the Department oversees the annual budget, city audits, and the comprehensive annual financial report (CAFR): Completed prep and laser fiche scanning of 2008/2009 Accounts Payable documents. Enhance Laser Fiche template to include journal entry, encumbrance, and liquidation documents. improved document management process for accounts payables by providing A/P Clerk with a Quick Fields laser fiche scanner. This streamlined the scanning and document storage process. • Expand cashier's duties to include internal and external fee reporting. • Prepared the Parks & Recreation Quarterly Brochure for web -site and printing. • Performed shredding document event to destroy stale dated documents. n Desi Ign fur Life Storm and Outlet Center's digital signs on Highway 215. Continued to improve centralized Grant tracking and reporting for improved recording and audit results. Obtained the Distinguished Budget Award from GFOA and CSMFO for FY2013/2014. 1• Prepare monthly budget reports for each department by 2 weeks after the close of each month. Obtain the Distinguished Budget Award from GFOA and CSMFO. Perform fee analysis, update fee schedules throughout City, and process updated resolutions. • Update purchasing policy ordinance. • Reduce annual audit completion time to S months from close of fiscal year. • Reduce CAFR completion time to b months from close of fiscal year. • Reduce Fiscal Agent Activity recording to one month after statements are received. Continually improve accounting processes and internal controls City Council Budget Workshop - May 27, 2014 82 Division: GOALS FISCAL YEAR 2014 -15 (coat.): * Obtain Certificate of Achievement of Excellence in Financial Reporting from GFOA. * Implement the Positive Pay system through SunGard and bank. * Continue to scan prior fiscal year documents into Laser Fiche. * Continue to improve document management and destruction process. * Cross -train payable process within division. * Implement the use of laser- fiche document management for account receivable records. * Implement the use of laser fiche document management for business license applications. * Utilize State Board of Equalization's software to find unlicensed businesses within the City limits. * Implement the use of Laser Fiche system for document management of financial transaction documents. Implement the use of Laser Fiche system for document management of employee time sheets. * Implement the use of Laser Fiche system for document management of payroll registers. * Improve time sheet tracking by utilizing digital time - clock system. * Prepare the Parks & Recreation Quarterly Brochure for web -site and printing. * Provide graphics for various projects, advertising, etc, throughout the City. * Take photographs of City- scapes and events for future graphic projects and economic development. City Council Budget Workshop - May 27, 2014 83 PERFORMANCE MEASURES ere e n a g 0 0 an. -1 e c o n c -111 a t i o, -, -i s p, P �, I v 1 -a 1 e d 3b e f3 e I e, C, -, o s G 0l t:: e subsequent month. Invoices processed per car Nuniber of new business Iicenses issued per year. Number of business licenses �•ene-,.vpd, Complete quarterly reporting to State and County by the 15th of tile subsequ,ent n-,onth, Conmletel M I vfoi,HSHCPai�dTU CIF wvitili-,110 days of the reporting month end. Complete and k-ii ftribute.,,nonthly internal repoft swithin 30 days of month end. Prepare and pl•esent InvestmentreDOfting to COUDC]i in the second councH meeting of each month. 102, �ths from close of fiscal Vear to corlinleflon of ani-rual audit. Months from close of fis :al yea r a d audit to completion of CAFR, Complete monlhl_�v bud.get repoils lo, each Ciry departnlentL, including special revenue f-,.,.nds,'oy the second of each Mom "I. "I a nageine 1) t 1e 1-1. Pr co. -ri. ieri ts as a re su t of City's annual audit. CSI NIF 0 an d G FO A award winn ing 'o u d-Eet s prepare, d, FY 2012.13 FY 2012-13 FY 2013-14 FY 2014-15 Target — Actuals Target- Target 1.0; 111:10 i 0 0 1.00% i 0 0 Glb 3,200 3,233 3,400 3,_'00 300 300 350 375 1,500 4 1,500 4 1,600 4 1,700 4 12 12 12 12 12 12 12 12 12 8 12 12 S 5 5 S 6 11 6 6 12 12 12 12 City Council Budget Workshop -May 27, 2014 84 IT., Division: RISK MANAGEMENT MISSION: The Risk Management Division is responsible for ensuring employee safety, the prompt and fair delivery of workers compensation benefits, risk assessment and cost effective risk transfer when appropriate, litigation management and the fair and fiscally responsible analysis of the third -party claims. ACCOMPLISHMENTS FISCAL YEAR 2013 -14: * Coordinated a Risk Management Evaluation. • Created Incident Reporting Program. • Renewed the City's property insurance policy at a premium and maintained the same deductible levels. * Reduced administrative cost associated with claims due to efficient internal review. GOALS FISCAL YEAR 2014 -15: * Implement a Risk Management Evaluation. * Implement Incident Reporting Program. * Continue to participate in monthly safety meetings. City Council Budget Workshop - May 27, 2014 85 . I �. MCISSI ®N: The Human Resources Division is to maintain a comprehensive employment package for the City. The Division is involved in compensation studies, labor negotiations, comprehensive personnel management including benefits analysis, self insurance liability, workers' compensations and recruitment and advertising personnel administration. �t * Maintained effective labor relation through a successful new MOU negotiations. * Created new Part -time Employee Evaluation Form. * Created new Full -time Employee Evaluation and Guidelines, * Coordinated Health and Wellness Fair during open enrollment. * Initiated training for staff of benefit programs. Provided continuous information and resources on Affordable Health Care Program through Covered California. * Completed Management Training through WESA Management Training Program. * Created Performance Management Program. * Established an employee party committee to organize monthly mpivyce events. * Event coordinated City employee service awards luncheon. * Coordinated City -wide training for CPR /AED /First Aid, Bloodborne Pathogens /Aerosol Transmissible Diseases /Fire Extinguisher Operation. * Successfully hired 14 employees. * Set up PDF printer in AS400 for digital payroll report creation. * Complete new Full -time Employee Evaluation and Guidelines. * Continue to coordinated Health and Wellness Fair during open enrollment. * Provided continuous information and resources on Affordable Health Care Program through Covered California. * Implement Performance Management Program. Streamline the job application process. Establish administrative support staff meetings. Ergonomics review employee workstations. Improve employee evaluation process. Apply for Fit City designation and establish a health committee. City Council Budget Workshop -May 27, 2014 86 City Council Budget Workshop - May 27, 2014 87 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 PERFORMANCE MEASURES Target— Acftials Target Target Number of recmltnnents conducted 17 17 12 15 Percentage of recrvitmentsv,'fthln a six-week tfinelfine NA NA 2% 3% Number of applications processc d 600 631 600 700 Nuniber of employee safetymieetln.gs 4 4 4 4 Number of mid- irlan age ment ineetin–gs NA NA 48 48 Number of training days pros Med per employee NA NA NA 10 Number of employees receiving recognition awards 13 13 20 5 Number of ernplolvep, quarteriv luncheons NA NA NA 2 Number of administrative. suppot grow -pmeetings NA NA 2 12 Percentage of evalmations processed within prescribed timeframes NA NA NA 20% City Council Budget Workshop - May 27, 2014 87 ADMINISTRATIVE SERVICES Division: INFORMATION TECHNOLOGY MISSION: The Information Technology Division aggressively addresses all technology challenges and establishes enhancements computer programs and web -based systems, which can be critique to individual requirements or citywide to each Department /Division. ACCOMPLISHMENTS FISCAL YEAR 2013 -14: * Install and configure Granicus legislate for review of paperless agendas, supporting documents and archived videos. * Audio /Visual upgrade to the Cultural Center that included new audio infrastructure, video distribution equipment, video switching technology, a custom dais and lectern. .r Support Laser Fiche user support and training. * COmnuter replacement to all the denartmente with Winrin1n7c 7 nnr rntina cvctamc and Microsoft Office 2013. * Provide iPads to mobile users for remote connectivity to ERP system and Granicus legislate. * Implement VoteCast for legislate on the iPad for next generation of public meeting voting. implement Microsoft S harePomt and Project. A ue m _e �'U_ i r Pluqis in r f phone sysiern for City. * Upgrade the city's website, Deploy the PZ module on the SungGard Enterprise System. * Integrate Laserfiche Weblink into the City's website for access to public records. * Establish a Disaster Recovery Plan for IT Department. * Improve internal and external business processes and customer service levels for the City. * Manage the City's rapidly growing information systems needs. City Council Budget Workshop -May 27, 2014 88 studies/analysis. City Council Budget Workshop -May 27, 2014 89 FY 2012-13 FY 2012-13 FY 2013-14 FY 201.4-15 PERFORMANCE MEASURES Target Artuals Target Target Numiber of Help Desk. requests coilipleted 500 783 650 550 Number of cornpute; s installed/s�jpportted 95 109 115 118 Air oumt of data backed up on the SAN 850 GB 965 GB 1.3 TB 1.6 TB Overall Custoiner Se vices satisfaction rating for IT response to se1747ice 90% 94% Wxj 9 5 ',U city ,y-wide. Percentage. of Non pia service desk- hicident request closed within 3 90% 89% 9 0 businpss days.. Percenta^!e Urgent service desk hicident request closed withill 1 business 1009i" 10 0 9,'o 1001% 100�ilo d a Assistance witll oth e r Departs ]m ents a lid/or agencies oil major project 20 24 25 25 studies/analysis. City Council Budget Workshop -May 27, 2014 89 FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 ACCOUNT AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ %Increase/ NUMBER OBJECT ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4131 FINANCE PERSONNEL SERVICES 415.10 -10 REGULAR EMPLOYEES $ 394,623 $ 330,910 $ 629,766 $ 629,766 $ 298,856 9 0.3 1 % 415,10 -20 TEMP /PART -TIME EMPLOYEE 21,974 21,488 - - (21,488) - 100.00% 415.10 -30 OVERTIME 252 126 463 463 337 267.13% 415.10 -37 CELL PHONEALLOWANCE - 200 480 480 280 140.00% 415.10 -39 CARALLOWANCE 4,800 4,800 7,200 7,200 2,400 50.00% 415.10 -40 EMPLOYEE INSURANCE 91,686 110,365 93,246 93,246 (17,119) - 15.51% 415.10 -60 RETIREMENT- PERS 98,673 108,883 92,200 92,200 (16,683) -1532% 415.10 -65 SOCIAL SECURITY 23,913 31,686 35,812 35,812 4,126 13.0 2% 415.10 -66 MEDICARE 6,024 7,713 9,274 9,274 1,561 20.24% 415.10-70 WORKERS COMPENSATION 2,528 9,358 3,825 3,825 (5,533) - 59.13% 415.10 - 80 S.D.I. 3,757 5,742 2,694 2,694 (3,048) - 53.08% Total: PERSONNEL SERVICES 648,230 631,271 874,960 874,960 243,689 38.60% CONTRACTUAL SERVICES 415.20 -01 ADVERTISING 228 2,000 S00 500 (1,500) - 75.00% 415.20 -15 EQUIP.- MAINT. &REPAIR 38 600 250 250 (350) - 58.33% 415,20 -17 POSTAGE & FREIGHT-UPS/FDX - 200 200 200 - 0.00% 415,20 -18 PUBLICATIONS &MEMBERSHIP 1,839 1,625 1,390 1,390 (235) - 14.46% Costco Membership - Annual 110 CSMFO Membership - 3 staff 330 SunGard Public Sector Users Group 200 GFOA Membership - 3 staff 600 CMRTA Membership - 2 staff 150 415.20 -20 PROFESS.- TECH. &OTHER SVCS 182.255 230.175 365.739 102.725 (127.450) -S,37% Sales & Use Tax Repots 20,000 , CAFR Statistical Data 1,750 Temp Services 27,000 CSMFO Award Program 600 Year -End Audit 35,000 Single Audit 3,600 Gann Limit 400 Cost Recovery Systems 7,500 Shredding 900 HDL Statistical Report 600 G FOA Award 400 Business Licence Software Maintenance 3?00 rho SCRtvare Maintenance 750 Commodity Code Annual License Renewal 525 415.70 -77 TRAV_FI. P MF_F_TING FXPEN4E 1,834 2,200 1,85() 2,000 (->nn) CSMFO Conference 1,700 Professional Meetings ISO 41S.20 -23 TRAINING & EDUCATION 5,203 6,000 3,950 3,950 (2,050) 34.17% CSMFO 1,000 Webinars 150 College Tuition Reimbursement 1,200 GFOA 1,200 Miscellaneous Seminars 400 Total: CONTRACTUAL SERVICES 191,397 242,800 373,879 111,015 (131,785) - 54.28% MATERIALS AND SUPPLIES 415.30 -30 OFFICE SUPPLY(INCL.PRINT) 5,882 5,150 6,000 6,000 850 1.6.50% 415.30 -33 SPECIAL DEPT. SUPPLIES 533 2,000 1,000 1,000 (1,000) - 50.00% Total: MATERIALS AND SUPPLIES 6,415 7,150 7,000 7,000 (150) - 2.10% '. Total: FINANCE =$ 846;0-42 $ '- 881,22k .$ 1,255,839 ; $ 9122;975 $ ni'7S- '- iZ.68 %" City Council Budget Workshop -May 27, 2014 90 CITY OF ADMINISTRATIVE SERVICES LAKE ELSINORE City Council Budget Workshop -May 27, 2014 91 FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 ACCOUNT AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ %Increase/ NUMBER OBJECT ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4133 RISK MANAGEMENT CONTRACTUALSERVICES 415.20 -12 INSURANCE - LIABILITY $ 586,040 $ 440,000 $ 377,601 $ 377,601 $ (62,399) - 14.18% 415.20 -13 INSURANCE - CASUALTY 22,289 22,250 25,000 25,000 2,750 12.36% 415.20 -18 PUBLICATIONS &MEMBERSHIP - - - - - n/a 415.20 -20 PRO FESS:TECH. &OTH ER SVCS - - 36,000 36,000 36,000 n/a Risk Management Consultant 36,000 415.20 -22 TRAVEL& MEETING EXPENSE 460 540 540 S40 - 0.00% ]PIA Conference 540 Total: CONTRACTUAL SERVICES. 608,789 462,790 439,141 439,141 (23,649 ) -5.11% ° -� Total; RISKMAN,AGEMENT $ 60 ,789 $ 462,790 $ :- 439,1411 $ ?339,141 i $ (Z3s649), u - 5.119'o s 100 -4134 HUMAN RESOURCES PERSONN EL SERVICES 415.10 -10 REGULAR EMPLOYEES $ 239,935 $ 166,464 $ 122,587 $ 122,587 $ (43,877) - 26.36% 415.10 -20 TEMP /PART -TIME EMPLOYEE 706 - - - - n/a 415.10 -30 OVERTIME 238 716 - - (716) - 100.00% 415.10 -39 CAR ALLOWANCE - 2,400 - - (2,400) - 100.00% 415.10 -40 EMPLOYEE INSURANCE 55,743 36,282 33,198 33,198 (3,084) -8.50% 415.10 -60 RETIREMENT - PERS 59,081 32,156 30,766 30,766 (1,390) -4.32% 415.10 -65 SOCIAL SECURITY 14,942 12,213 7,603 7,603 (4,610) - 37.75% 415.10 -66 MEDICARE 3,494 2,856 1,778 1,778 (1,078) - 37.75% 415.10 -70 WORKERS COMPENSATION 1,463 1,099 736 736 (363) - 33.03% 415.10 -80 S.U.I. 2,290 2,184 2,274 2,274 90 4.12% Total: PERSONNEL SERVICES 377,892 256,370 198,942 198,942 (57,428) - 22.40% CONTRACTUAL SERVICES 415.20 -01 ADVERTISING 1,853 665 - - (665) - 100.00% 415.20 -15 EQUIP: MAINT. &REPAIR - 350 - - (350) - 100.00% 415.20 -18 PUBLICATIONS & MEMBERSHIP 2,750 4,280 5,620 5,620 1,340 31.31% SHRM 380 Jobs Available 300 Liebm L, Cassidy & Whitmore 4,000 APA 250 APA Newsletter 250 Payroll Source Books 300 Federal & State Labor Law Poster 140 415.20 -20 PROFESS,- TECH. &OTH ER SVCS 8,449 7,022 45,125 45,125 38,103 542.62% Pre - employment Physicals 900 Pre - employment Drug Screening 350 DMV Physical 950 Random Drug Screening 1,445 Driving Tests 600 Shredding 480 Hunan Resources Consultant 36,000 Employer Relations Consulting 4,400 415.20 -22 TRAVEL& M EETING EXPENSE 1,874 3,430 3,200 3,200 (230) -6,71% Staff Training 1,100 Interview Panel /Wo kshops 500 CJPIA Training 600 Mileage Reimbursement 1,000 415.20 -23 TRAINING & EDUCATION 1,563 1,500 3,700 3,700 2,200 146.67% SHRM Quarterly Meetings 1,000 CJPIA Conference 1,000 Licbert Cassidy & Whitmore Meetings 1.,000 Tuition Reimbursement 700 Total: CONTRACTUAL SERVICES 16,489 17,247 57,645 57,645 40,398 234.23% MATERIALS AND SUPPLIES 415.30 -30 OFFICE SUPPLY(INCL.PRINT) 1,295 2,900 1,300 1,300 (1,600) - 55.17% 415.30 -33 SPECIAL DEPT. SUPPLIES 607 2,200 4,320 4,320 2,120 96.36% Service Award Pins 2,000 W -2 2,000 Name Plaques 320 Total: MATERIALS AND SUPPLIES 1,902 5,100 5,620 5,620 520 10.20% Totals: HUMAN RESOURCES, 3396;283 $ 278217 $ i 262,207:+ $ , 662,207 '. $ (1'6510) -5.92% City Council Budget Workshop -May 27, 2014 91 o,` CITY OF T .. - ADMINISTRATIVE SERVICES FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 ACCOUNT AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ % Increase/ NUMBER OBJECT ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4151 INFORMATION TECHNOLOGY PERSONNEL SERVICES 413.10 -10 REGULAR EMPLOYEES $ 133,042 $ 96,912 $ 162,024 $ 162,024 $ 65,112 67.19% 413.10 -20 TEMP /PART -TIME EMPLOYEE 8,691 29,395 - - (29,395) - 100.00% 413.10 -30 OVERTIME 320 - - - - n/a 413.10 -37 CELL PHONEALLOWANCE 760 480 480 480 - 0.00% 413.10 -40 EMPLOYEE INSURANCE 28,111 12,277 25,693 25,693 13,416 109.28% 413.10 -60 RETIREMENT - PERS 34,261 24,286 29,121 27,901. 3,615 14.89% 413.10 -65 SOCIAL SECURITY 8,631 8,516 10,075 10,075 1;SS9 18.31% 413.10 -66 MEDICARE 2,019 1,992 2,356 2,356 364 18.270/a 413.10 -70 WORKERS COMPENSATION 855 1,024 975 975 (49) -4.79% 413.10 -80 S.D.I. 1,318 1,638 1,354 1,354 (284) 4734% Total: PERSONNEL SERVICES 218,008 176,520 232,078 230,858 54,338 30.78% CONTRACTUAL SERVICES 413.20 -01 ADVERTISING 376 - - - - n/a 413.20 -15 EQUIP:MAINT. 9, REPAIR 205,867 216,977 158,074 158,074 (58,903) - 27.15% Copiers Annual Maintenance 23,340 Email Annual Maintenance 2,915 Software Maintenance 82,795 Mail Machine Annual Maintenance 1,427 Postage Machine Maintenance 2,615 Laserfiche Annual Support 6,650 Hardware /Software Annual Maintenance 11,059 Web Hosting Annual Maintenance 2,820 Svmantef Maintenan (K-- -Renewal) 3,925 Electronic Voting Annual Maintenance 19,688 Domain Name Registration 840 413.20 -17 POSTAGE & FREIGHT 10,319 14,000 12,000 12,000 (2,000) - 14.29% 413.20 -18 PUBLICATIONS & MEMBERSHIP 515 515 635 635 120 23.30% MISAC non SunGard User Group 19S 413,20 -19 RENT OF PROPERTY & EQUIP. 18,336 33,000 - - (33,000) - 100.00% 413.20 -20 PROFESS:TECH. &OTHER SVCS 14,627 73,178 74,537 74,537 1,359 1.86% Temporary Support Services 34,500 Broadcasting Hardware Upgrade 3,883 Electronic Voting Upgrade 9,790 Copier Monitoring 26,364 413.20 -22 'TRAVEL& MEETING FXPEENSE 2,613 4,400 1,720 1,720 (2,680) - 60.91% Mileage Reimbursement 1,000 ISAC Meetings 720 413.20 -23 TRAINING & EDUCATION 4,038 6,750 2,000 2,000 (4,750) - 70.37% SVGA Annual Conference 1,500 Miscellaneous Training 500 413.20 -27 TELEPHONE 1,731 1,920 7,907 7,907 5,987 311.82% Senior Center Internet 1,600 H'ad Data Plan 912 City Hall Internet 3,955 Callan a] Center Internet 1,440 Total: CONTRACTUAL SERVICES 258,422 350,740 256,873 256,873 (93,867) - 26.76% MATERIALS AND SUPPLIES 413.30 -30 OFFICE SUPPLY(INCL.PRINT) 4,911 3,000 5,000 5,000 2,000 66.67% 413.30 -33 SPECIAL DEPARTMENT SUPPLY 48,005 81,750 42,533 42,533 (39,217) - 47.97% Printer Maintenance Kits 1,575 Data Tapes, DVD's, CD's 3,000 Software Programs 3,000 Toner CIS Printer 15,000 Paper CIS Printer 5,000 Computer replacement 10,714 Pape Library Drive 4,244 Total: MATERIALS AND SUPPLIES 52,916 84,750 47,533 47,533 (37,217) - 43.91% CAPITAL OUTLATY 413.40 -60 TECHNOLOGY EQUIP /SOFTWARE - 10,000 111,230 111,230 101,230 1012.30% Virtual Host Server 6,800 City -wide Software Integration 53,400 Laserfiche Imaging Upgrade 26,030 1,000 Total CAPITAL OUTLAY - 10,000 111,230 111,230 101,230 1012.30% Total: INFORMATION TECHNOLOGY $ 529 346 $ -; 622,010 $ :447.714 $ 646.494 $ 24,484 >. 3.94% Total, ADMINISTRATIVE SERVICES DEPARTMENT '.$ 2,380,460 $ 2,244 „738 $ 2,604,900 ! $ 2,348817. 96,679. ? 4.28% .. City Council Budget Workshop -May 27, 2014 92 CITY OF ANNUAL OPERATING PUDGET 1A KE E L S I N 02RE F IS CAL YEAR 2014-15 A ariow,, Business Inspection Planning and Parking Plan Processing Retention Services Engineering Enforcement General Plan Marketing Public Information Plan Review Permit Issuance Tourism Processing Zoning Ordinance Development Enforcement Investigation City Council Budget Workshop - May 27, 2014 93 Municipal Code Enforcement Di-vision; Expenditure Summary Personnel Services Cont?, a ct Se-,Tic, es Nlaterials and Supplies Division Planning &, Zoning Expenditure Summary Pelsonne!Se, -V ' ices C o n tra c 11 Se ry f c e s Nfaterials and Supphes Divisiom Econon-ftDevelopment Expenditure Summary Personnel Sc-,,'cPs Contract Services Materials and. S,,,,4m)lies Division BuiHelling & Safe-,- Expenditure Summary Personnel Servaces Con-ract Ser-,,7'ces Mate, ials a:isd Supplies D-,-'-Vlsion: F ,,e Insi)ea,101-1 Expenditure SummarT Co n!-,act Ser,"'C es Nlaw- - � " and Supplies M-Isiom Code Enforce-nent Expenditure Summary Pprsm-n-jel se. 'Ic,es Contract Se nices lvfatea ia35 and Supphes Funding Source: Gene,,a1Fund FY11-12 F4'12-13 ACTUALS ACTUALS S 9,523 S 7,434 736 4,797 46• 1,545 10,726 $ 13,776 Funding Source; General Fund FY11-12 FY12-13 ACTUALS ACTUALS S 456,071 S 495,302 233,547 267,335 2,673 2,377 $ 692,291 $ 765,514 Funding Source: General Fund FY11-12 FY12-13 ACTUALS ACTUALS S S 133,91-1 16,057 53,511 FY13-14 FIT 14-15 VTFMV.PTPT1 3 DbD.20vn S 9,635 S 9,807 iso 150 800 1,5013 S 10,585 S 11,457 Fy ACTUALS FY13-14 FY 14 -15 BUDGETED PROPOSED S 639,750 S 097,515 289,737 469,520 3,376 4,400 $ 932,363 $ 1,371,435 FY 13 -14 BUDGETED S 121,775 64,770 11,000 -b 10'1 .J.L > Lo i,bb4 S 197 545 Funding Source: General Fund S 105,063 Funding Source: F T S-�-Lj Fy ACTUALS ACTUALS BUDGETED S 424,152 S 383,375 S 523,944 77,514 95.,704 420.,935 41884 9,359 17,700 $ 506,550 $ 488,933 S 962,579 Funding Source: General Fund FY11-12 FY12-13 FY13-14 ArTfTAI Q ACTTIAT Q Dylnpr ur: S 77,439 S 95,704 4,884 9,359 $ 82,323 S 105,063 Funding Source: General Fund F1'II-12 FY12-13 ACTUALS ACTUALS 2'03,600 S 146,214 64,428 14,349 9,162 15,068 $ 277,190 $ 176,131 City Council Budget Workshop - May 27, 2014 94 FY 14-15 DDnD"Qvn S 127,179 133,470 Fv 4- . Cz S 653,560 139,820 5,800 804,180 FY 14-15 DDnDnern S 420,270 S 234,340 17,700 1,000 -5 437,970 S 235,340 FY13-14 FY 14-15 P11nrPTPn DDnDnvrn S 153,996 S 336,745 28,100 22,200 12,750 12,750 $ 194,346 S 421,695 3 s Planning Connnissioner - PT 5,00 U.00 5,00 Total 5.00 0.00 100 PLANNING & ZONING C'o n munittr Nvelop-nent- Dtrector 1,00 0,00 1,00 Planning 0,00 1.O0 1.00 Principal Planner 1.00 (1,00) 0.00 Senior Planner 0,00 1.00 100 Associate Planner 2.00 0.00 2,00 Co3 nnunity De.v. elopment Technicia n 0,00 1.00 1,00 Office Specialist III 1,00 0.00 1.00 Total 5.00 2,00 7.00 ECONOMIC DEVEL0PMENT' C,IS na yst 1,00 0.00 1,00 Total 1,00 0,00 1.00 BUILDING & S AFETY Bufiding& Safety, Manager 1.00 0.00 1,00 Bufldhvi,g Inspector 2.00 0,00 2,00 Building Inspector - PT 1.00 0.00 1,00 Co nm unite De }-elop ,cent Tec ,€ icia? II 1.00 0.00 1.00 Connn-ma ity Develop --lent Tecn:,icia n 2.00 (1.00) 1.00 Office Specialist I 1,00 0.00 100 Tot l &00 (1,00) 7.00 ODE ENFORCEMENT Code Enfo °cez> ent 1,00 0,00 1.00 Cone Enfo: ce nent Officer II 0,00 2,00 2.00 Code Enfo cennent Office r ? (2 0U Code Enforcement Officer I - PT 1,00 (1.00) 0,0+0 Co s unit• Development Tec :ticia?} 0.00 1.00 1.00 Total 4.00 0.00 4,00 Department Total 2100 1,00 24.00 City Council Budget Workshop - May 27, 2014 95 MISSION: The Planning Commission has the authority to review all development proposals for approval consideration. The Commission may advise the City Council in the development and application of policies affecting land use and development within the City. The Commission may also review and mane recomi-nendations regarding any proposed changes to the General Plan, Zoning Regulations and Design Standards. ACCOMPLISHMENTS FISCAL YEAR 2013 -14: * Held fourteen Planning Commission meetings. * Made recommendations to the City Council regarding 16 current and advanced planning projects. * Approved ten development applications. GOALS FISCAL YEAR 2014 -15: * Hold public hearings to review ongoing phases of the Consistency Zoning Project and make recommendations regarding these project to the City Council. * Provide public review regarding proposed land use, design and development projects and related environmental impact analysis and when serving in an advisory capacity, Ila,K e recommendations regarding these projects to the City Council. * Provide policy recommendations to the City Council regarding land use, development and design regulations and requirements. PERFORMANCE MEASURES Resolutions ado ed related d o zoning and dleve o mcnt ap scafaons. Colr;,n sslo :ties s ?; s co pct .c ed. FY2012.13 FY 2012.13 FY2013 -14 FY 2014-15 Target Actuals Target Target 31 81 95 95 1= City Council Budget Workshop -May 27, 2014 96 14 1E 18 1 I VW1110101101 i MISSION: The Planning & Zoning Division provides a variety of planning services to the community, including reviewing and processing of development proposals for conformance with City policies and regulations. In addition, staff provides support to the Planning Commission and City Council and assists the general public and development applicants regarding planning information and application process. • Processing of Housing Element for the 2014 -2021 period leading to City Council adoption on August 27, 2013. • Complied with Senate Bill (SB) 244 by amending the General Plan's Land Use Element to identify and analyze the three unincorporated "fringe" communities of Lakeland Village, Warm Springs and Meadowbrook. • Adoption of Consistency Zoning Phase IIII bringing zoning within the Lake View, East Lake and North Peak Districts into alignment with the General Plan. • Prepared update of Municipal Code's Conditional Use Permit provisions, which were adopted by City Council on April 8, 2013, in order to further the City's efforts to foster new businesses and development opportunities. • Demonstrated compliance with goals and policies set forth in the 2014 -2021. Housing Element. • Updated and made available to the public the Planning Division's Entitlement Process & Flow Chart. Scanned and posted copies of all adopted Specific Plans on the Planning Division's Web Site in order to make the documents readily available to the public. • Complete Consistency Zoning Phase IV bringing zoning in the Riverview District and Country Club Heights into conformance with the adopted General Plan. • Create a new Lakeshore Residential (L) zoning district and bring zoning within Lake Edge District into alignment with the General Plan. x Complete the Consistency Zoning Project by bringing zoning in the Ballpark, Lake Elsinore Hills, Historic, and Alberhill Districts into alignment with the General Plan. x Reformat the Residential Zoning Districts set forth in Title 17 (Zoning) the Lake Elsinore Municipal Code in order to make it easier for the public to understand. Update of the City's Rules to Implement the California Environmental Quality Act. Provide professional planning services to the public that is customer friendly, responsive, efficient and effective. City Council Budget Workshop - May 27, 2014 97 COMMUNITY DEVELOPMENT Division: PLANNING & ZONING GOALS FISCAL YEAR 2014 -15 (cont.): * Continue to review, update and implement City regulations, development codes and specific plans to meet the needs of the community and to comply with legislative chances, * Promote balanced community development with the proper mix of residential, emplovment opportunities, commercial /retail services and recreation and cultural opportunities for the residents of the City. * Provide continuing professional and technical support and services to the Planning Commission. Maintain staff participation with regional and local agencies and districts to ensure coordination of efforts related to land use planning, transportation and environmental issues. Continue to streamline the development review process; thereby reducing costs to developers /applicants /public. City Council Budget Workshop - May 27, 2014 98 FY 2012 -13 FY 2012-13 FY 2013 -14 13' 2014 -15 PERFORMANCE MEASURES Target Actuals Target Target Current planning apvlicadons processed so s0 60 60 Ad anCP_ planning apaiication Ilnl ces',ed 1 15 ?n 4 {} - jx +•_itjP _.�.e:1!jf (`m m.ice., y3,�,,.. ;.:. �•t yY..,...h c: 'i ^ Y l^, ', C. ^. Landscaping u}a}ls ret Fired, plan checked and a;ap °'oVed 5 3 12 28 Ous"tome's helped at counter,!,-)y telephone & vga e-mail 9,000 9,040 1!},4 - -�� 12,500 Public Records Req -aests 120 120 120 250 Number of pre- apGplicaflon meethlgs cched. -uled NA ,1.4 NA 150 Percent of all c =ustonler requests respo lded to,,,. in 24 hours NA NA NA' 70% Percent of updated pa• naithandov.ts NA NA NA 100% Issue _4 con- n7ent I e —,e rs „it_.r1 3 0 days ofrece.4pt of apti N catio;; ' NA 100 100 City Council Budget Workshop - May 27, 2014 98 Division: ECONOMIC DEVELOPMENT /GIS MISSION: Economic Development Division is responsible for maintaining a sound and diverse economic base for business development and tourism for the City. Economic Development partners have been a key component to the City's success as they have worked together with City Council and City Staff. This Division builds professional partnerships to create a strong healthy economy and enhance our exceptional quality of life. ACCOMPLISHMENTS FISCAL YEAR 2013 -14: Represented the City of Lake Elsinore at two (2) ICSC Conferences and two (2) Fred Hall Shows to further economic development and tourism. Provided specialized assistance to 9 Lake Elsinore companies. Created new marketing handout. Developed new partnership with DiscoverIE /Visit California to nationally and globally promote Lake Elsinore. • Provided analyses and maps for Phase 1 -4 of Zoning Consistency Project. • Migrated 2 hardcopy Specific Plans into digital GIS format. • Updated all web -based GIS Gallery maps Upgraded city -wide computers to ArcGIS /ArcReader 10.2 GOALS FISCAL YEAR 2014 -15: • Work closely with the Chamber of Commerce and other economic development organizations to further economic development opportunities in the city and media. • Represent Lake Elsinore at Economic Development /Tourism specific Trade Shows. • Outreach to local businesses and provide assistance as identified. Create interactive online GIS mapping site. Completion of hardcopy Specific Plans into digital GIS format. Provide analyses and maps for future phases of Zoning Consistency Project. City Council Budget Workshop -May 27, 2014 99 COMMUNITY DEVELOPMENT Division: ECONOMIC DEVELOPMENT/GIS City Council Budget Workshop -May 27, 2014 100 FY 2012 -'13 FY 2012.13 FY 2013 -'14 FY 2014 -13 PERFORMANCE MEASURES Target Actuals Target Target- Nuanlrlprnf general request-s 00 Number of locai sit visits t o NA IN: unib e r of tra d e showl/ b -u s i) e s s a ttra dh o n even ts NA NA 5 5 N-oniber of media, nenvorxhig e,,,re� ts, speaking eveil' s NA NA 20 30 Nunnbpr of ads placed NA NA 5 3 Companies assisted in conljunciioi) with the Economic Development Program NA' NA 1 12 I Nfembership ha Econon,,ic Developmentrelated organizations NA NA 5 7 Number of major studies/analyses provided CIS Assistance NA 24 30 5 Numbrar of Citv department mappin—ecruests completed NA 5 15 130 Nunriber of web maus updated NY', ISA NA 20 Percentage of shape files to Geo-database rmigrations conipleted NA INA NA 9 0 I Number of C-comity, data updates NIA NA NA 4 City Council Budget Workshop -May 27, 2014 100 1 t otommm-, MISSION: Building Division is responsible for enforcing the City's Building and Safety codes along with State laws; performing plan checks on construction documentation to ensure that project proposals meet City codes; distributing plans for review by other agencies or City departments; issuing building permits after plans are completed and corrected; completing final inspections; and issuing certificates of occupancy. The Division also performs special inspections; implements certain State Laws such as the California Disabled Access Regulations; is responsible for updating Building and Fire codes required by the State of California; provides guidance to the general public and development community regarding the Uniform Building Codes and project applications. ACCOMPLISHMENTS FISCAL YEAR 2013 -14: • Hired full -time Building Inspector. • Began Laser fiche scanning 98% of Building Plans, and permits are scanned. • Demo of 9 structures. • Started receivership program. • Updated staff with latest technology. GOALS FISCAL YEAR 2014 -15: * Work with all departments through the AS400 system. Add help to the Building Counter. * Cross train Code, Building and Fire. * Provide electronic access of archived plans and documents to the public through the internet using Laser fiche. Create an interactive form on City's Web site for inspection requests through the internet. * Update the Building & Safety Division's Website. * Automate the phone inspection request process. * Work with other departments for fees. City Council Budget Workshop - May 27, 2014 101 City Council Budget Workshop -May 27, 2014 102 FY 2012 -13 PY2012-13 FY 2013 -14 FY 2014.15 PERFORMANCE MEASURES Target Actuals Target Target To I lon, 41 bo g p P rnl-, s q �i e d 1 1 L"r. "v, 1,01, 4 Nurnber of inspections nprfornied NA NA 3 S 3,0000 r6, r„n Number of initial plan reviews completed NA Nei Soo Soo Percentage ofiriffial plan re-reviews completed within 10 -vrorking da:,,,s 100% 100% 1001'1_c 100% Number of residential plan reviews completed NA N"A 00 500 Pe:centage ofresiderftial plan re-reviews completed with9n 7 wm ngdays 100% 1 el) 0 % 100% 100% 11,i:mber of con-imercial plan re .Iews completed NA NA 1.0 30 Percentage of commercial plan re-reviews completed within 10 -,vorkinlg days 100% 100% 100% 10 V?I� Nu. fiber of Certificates of Occupancy inspectiom performed A N A 90 100 City Council Budget Workshop -May 27, 2014 102 11MOVITMERNWOKiff e MISSION: The Fire Prevention Division is to preserve and enhance the quality of life for the citizens of Lake Elsinore through the application of a comprehensive fire and hazard program. ACCOMPLISHMENTS FISCAL YEAR 2013 -14: * Hired full -time Fire Inspector. * Create and evaluate fire planning processes and refine to provide comprehensive customer service. Including form creation, plan intake processes, and inspection procedures. * Place forms on the internet for ease of use. * Hire and train a Fire Systems Inspector. * Evaluate and refine the Fire Department fee schedule. * Create an inspection and plan check baseline for future years. * Conducted business license inspections with the Building Department to better customer safety. * Evaluate and modify the 2013 California Fire Code and adopt through the Lake Elsinore Mu- nicipal Code. * Began issuing operating permits. * Ensure a reasonable degree of life safety in all buildings open to the public through enforcement of and compliance with applicable codes, regulations and standards. * Provide in -depth inspections of new construction in a timely manner. * Educate and assist engine companies in inspection process. * Implement an Annual Fire Inspection Program in order to provide fire and life safety inspections to all businesses in the City. * Inspect all state Fire Marshall regulated facilities on an annual basis for fire and life safety. * Begin the Lake Elsinore Unified School inspection program. * Begin Residential Care Facility inspections. * Take over the fireworks program from the County of Riverside. City Council Budget Workshop - May 27, 2014 103 GOALS FISCAL YEAR 2014-15 (cont.): * Obtain comprehensive inspection software to streamline and track annual/ operating permit 1oupecdnux. * Continue to develop and refine forms, process, procedures, and improve the Fire website, City Council Budget Workshop May Z7,%Ul4 104 FY 2012-13 rY201z-13 FY 2013-14 m/2014+15 PERFORMANCE MEASURES __.Target _- --Autuals --_TarBet�_- __.Targex�_- sanou^,oruouuoaeohnspecteu 0u mx 280 240 wosmacorpmocmomk s NA NA zoo 228 muroherorocep|uo,-ugreview 0A NA 50 100 mum»erof0,eoouut,vctinuinspections wa mA 1'000 1'508 Number ofschool/carp facUit/inspeotium 0A NA �0 46 muu`bo,orcpmctalo,onts/rokusecom 0 � o 41 City Council Budget Workshop May Z7,%Ul4 104 1 � �_ K177?IiII ►1OLIT::ZIIIIu1i►�il'11 MISSION: Code Enforcement Division provides a variety of services to the community, including; monitoring regional agencies and programs; and coordinating with outside agencies to protect the quality of life within the community. This Division provides commercial and residential neighborhood preservation to ensure a high quality standard of living and sustainability in communities. The Code Enforcement Division identifies substandard housing to promote life, health and safety standards. ACCOMPLISHMENTS FISCAL YEAR 2013 -14: * Updated staff with latest technology. Established the Nuisance Abatement Board. Established relationship with the Lake Elsinore Police Department (Riverside County Sheriff's Department) by attending briefings. GOALS FISCAL YEAR 2014 -15: * Coordinate with Riverside County Sheriff's Department to provide better support for Code Enforcement personnel in field situations. * Increase staffing levels to provide coverage for weekends and to enforce Municipal Code Violations. Educate the public regarding Code Enforcement through an update of the City's web site and through other forms of public outreach. Maintain a level of excellence in the enforcement of codes. * Code Enforcement Officers to get Building Inspector certifications for Post Disaster Certification. PERFORMANCE MEASURES Ne ghoo€`hoc +d Enhanceme €,tTeam, ['SET`: Pro ect areas completed Nu ,e7 of ho-uses psaced in st .m,e abatement ?`,u„Llet` of P,i7T�a,7Ce. C:i585 p:'OCe55Ed. 't;.,,., e.• of i,'t€ISaTSCe C:i�e- 7'es C,;1'et tuber of citations lie a- inns he d. Code Enfot'ten7ent concerns responded to « thin 3 .vork €nu da,. s. Percen -, of esou-ce hnfo=motio n Inadea a=?aTlbIP to tie p'ubflc ,,ithin 24 hours 'v €,7_,erof closed cases F-Ir 2012 -13 FY' 2012.13 F1' 2013 -14 FY 2014-15 Target Actuals Target Target NA NA NA NA & v 11 5 1,500 1,5';)0 1,500 2,000+ 750 750 1,000 1,900 N-A NA 0 tits 10 10 11 so K ti.=1 1100 .. 10000 NA i`.3 100 :a 100910 NA NA 2,000 2,000 City Council Budget Workshop -May 27, 2014 105 CITY OF COMMUNITY DEVELOPMENT LAKE a ra >w r�,T� r n ' .i.t'1d1\.E JEJ_�1ivvxt.c Alion Sports (olpf of of tr',i' Wahl FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 Account AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ %Increase/ Number OBJECT ACTUALS BUDGET REQUEST_. BUDGET (Decrease) (Decrease) 100 -4111 PLANNING COMMISSION PERSONNEL SF,RVICFS 413.10 -20 TEMP /PART -TIME EMPLOYEE $ 6,800 $ 8,700 $ 12,000 $ 9,000 $ 300 3.45% 413.10 -65 SOCIAL SECURITY 426 539 744 413.20 -15 558 19 3.53% 413,10 -66 MEDICARE 99 126 174 131 5 3.97% 413.10 -70 WORKERS COMPENSATION 41 166 72 54 (112) - 67,47% 413,10 -60 S.D.I. 68 104 64 64 (40) - 38.46% Total: PERSONNEL SERVICES 7,434 9,635 13,054 9,807 172 1.79% CONTRACTUALSERVICES 413.20 -20 PR01. ESS: TECH. &OTHER SVCS 32 150 150 150 - 0.00% 413.20 -22 TRAVEL & MEETING EXPENSE 4,761 Total: CONTRACTUAL SERVICES 4,797 150 150 150 0.00% =1111 CPSPULPIEPS L Y(NCL.PPINT) 34U 200 300 300 100 50.00% 413.30 -33 SPECIAL DEPARTMENT SUPPLY 1,205 600 1,200 1,200 600 100.00% Total: MATERIALS AND SUPPLIES 1,545 800 15`0 700 87.50% Total: PLANNING COMMISSION '$ 13,776 $. :10;505 $ .1,500 141704 $ 11457 $ 072 ' 8.Z'E4% 100 -4310 PLANNING &ZONING PERSONNEL SERVICES 419.10 -10 REGULAR EMPLOYEES $ 330,900 $ 443,278 $ 644,927 $ 644,927 $ 201,649 45.49% 419.10 -30 OVERTIME 1,497 2,000 2,662 2,662 662 33.10% 419.10 -37 CELL PHONE ALLOWANCE 280 960 960 960 - 0.00% 419.10 -38 BI- LINGUAL ALLOWANCE 600 600 1,200 1,200 600 100,00% 419.10 -39 CAR ALLOWANCE 2,000 4,800 7,200 7,200 2,400 50.00% 419.10 -40 EMPLOYEE INSURANCE 64,110 75,659 90,180 90,180 14,521 19.19% 419.10 -60 RETIREMENT - PERS 63,021 67,510 85,323 85,323 17,813 26.39% 419.10 -65 SOCIALSECURITY 19,624 26,190 38,106 38,106 11,916 45.50% 419.10 -66 MEDICARE 4,735 6,428 9,512 9,512 3,084 47.98% 419.10 -70 WORKERS COMPENSATION 5,421 7,775 12,517 12,517 4,742 60.99% 419.10 -80 S.D.I. 3,114 4,550 4,928 4,928 378 8.31% Total: PERSONNEL SERVICES 495,302 639,750 897,515 897,515 257,765 40.29% CONTRACTUAL SC:RVICF.S 419.20-01 ADVERTISING 1,982 2,750 3,000 3,000 250 9.09% 41990 -17 FREIGHT .- >vv 0,00% 419,20 -18 PUBLICATIONS & MEMBERSHIP 15,450 1,820 1,820 1,820 - 0.00% APA Memberships 1,500 AEP Memberships 320 419.20 -20 PROFESS: TECH. &OTHER SVCS 248,383 283,867 162,000 462,000 178,133 62.75% Landscape Plan Review Consultant 90,000 Housing& Advanced Planning Consultant 72,000 Fosr Lakes Specific Plan Consultant 300,000 41920 -22 TRAVEL& MEETING EXPENSE. 738 400 300 300 (108) -25.00o 419.20 -23 TRAINING & EDUCATION 1,020 - 3,000 1,500 1.500 n/a Total: CONTRACTUAL SERVICES 267,835 289,737 '. 1.71,020 -... ,_. -.- 469,520 179,783 62.05% PPL "•I A'fERIALS AND SU IES M119.30 -30 OFFICE SUPPLY(INCL.PRINT) 2,309 2,500 2,500 2,500 - 0.00% 419.30 -33 SPECIAL DEPT. SUPPLIES 68 876 3,000 1.900 1,024 116.89% Total: MA1 ERIALS AND SUPPLIES 2,377 3,376 5,500 4,400 1,024 30.33% Total: PLANNING & ZONING $ s 765,514 $ 932,063 $ 1.0741035 $ ;1,371,435 $ ¢38,5721 47,010% 100 -4352 ECONOMIC DEVELOPMENT PERSONNF.t SERVICES 413.10 -10 REGULAR EMPLOYEES S 83,263 $ 76,915 $ 80,746 $ 80,746 $ 3,831 4.98% 413.10 -30 OVERTIME 444 - 776 776 776 n/a 413.10 -40 EMPLOYEE INSURANCE 22,129 16,995 17,233 17,233 238 1.40% 413.10 -60 RETIREMENT- PERS 20,768 20,629 20,867 20,867 238 1.15% 413,10 -65 SOCIAL SECURITY 4,839 4,769 5,006 5,006 237 4.97% 413.10 -66 MEDICARE 1,132 1,115 1,171 1,171 56 5.02% 413.10 -70 WORKERS COMPENSATION 500 429 484 484 55 12.82% 413.10 -80 S.D.I. 837 923 896 896 (27) -2.93% Total: PERSONNEL SERVICES 133,912 121,775 127,179 127,179 5,404 4.44% CONTRACTUALSFRVUM 413.20 -01 ADVERTISING 8,995 7,000 2,000 5,000 19,698 38,489 3,000 Soo 10,000 10,000 6,000 4,000 3,000 7,000 7,000 36,500 39,000 1,000 4,041 7,670 - - 1,500 1,500 6,500 6,600 15,970 6,500 300 1,X00 2,400 1,200 2,500 City Council Budget Workshop - May 27, 2014 106 .tt 0.00% 511 1.33% (7,670) - 100.00% - 0.00% 9,370 141.97% Inland Magazines Miscellaneous Advertising 413.20 -02 COMMUNITY PROMOTION LEVCC Map Advert.,ml Miscellaneous Con oonfl Ly Pt oniodeas Extreme Alliance PR Campaign ICSC - Las Vegas ICSC - San Diego Fred Hall Show 413.20 -15 EQUIP:MAINT. &REPAIR 413.20 -17 POSTAGE & FREIGHT 413.20 -18 PUBLICATIONS & MEMBERSHIP EDA of Southwest California (annual renewal) ICSC Membership Disco IE Real Estate Dambase II11W Events Business & Residential Database Renewal 8,995 7,000 2,000 5,000 19,698 38,489 3,000 Soo 10,000 10,000 6,000 4,000 3,000 7,000 7,000 36,500 39,000 1,000 4,041 7,670 - - 1,500 1,500 6,500 6,600 15,970 6,500 300 1,X00 2,400 1,200 2,500 City Council Budget Workshop - May 27, 2014 106 .tt 0.00% 511 1.33% (7,670) - 100.00% - 0.00% 9,370 141.97% CITY OF COMMUNITY DEVELOPMENT LAKE ELSINORE Action Sports Capital of the VVorld FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 Account AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ % Increase/ Nunnber OBJECT ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) Housing Market Database Renewal 1,570 413 .20 -20 PROPESS:TECIL &OTHER SVCS 11,209 1,500 63,500 63,500 62,000 4133.33% Various Vendors 1,500 Economic Development C.osulU nt 50,000 GIs Planning 10,000 GIs Online 2,000 413.20 -22 TRAVEL & MEETING EXPENSE 3,068 1,500 4,500 4,500 3,000 200.00% Local & Regional EDC Events 500 Regional Meetings 500 Medical Device & Mfg. Meetings 1,500 ESRI Conference 1,500 Miscellaneous Meetings 500 413.20 -23 TRAINING & EDUCATION - 511 1,500 2,000 1,489 291.39% Application Training 1,500 Total: CONTRACTUAL SERVICES 53,511 64,770 131,470 133,470 68,700 106.07% MATERIALS AND SUPPLIES 413.30 -30 OFFICE SUPPLY(INCL.PRINT) 217 100 20,000 - (100) - 100.00% 413.30 -33 SPECIAL DEPARTMENT SUPPLY 24 10,900 (10,900) 400.00% Total: MATERIALS AND SUPPLIES 241 11,000 20,000 - (11,000) - 100.00% ;total: ECONOM)C AEVELOPMENt $ 1II7,654 $ i 197,545 '- S 278,649 $ < 260,&49 $ 63,104 31.94/o City Council Budget Workshop -May 27, 2014 107 City Council Budget Workshop - May 27, 2014 108 FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 Account AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ % Increase/ Number OBJECT ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4320 BUILDING &SAFETY PERSONNELSERVICES 424.10 -10 REGULAR EMPLOYEES $ 221,347 $ 303,336 $ 332,241 $ 390,360 $ 87,024 28.69% 424.10 -20 TEMP.& PART TIME EMPLOY. 16,649 42,532 89,312 31,193 (11,3391 - 26.66% 424.10 -30 OVERTIME 185 200 186 186 (15) -7,25% 424.10 -37 CELL PHONE ALLOWANCE - 4BO 480 480 - 0.00% 424.10 -38 BI- LINGUAL ALLOWANCE 600 1,200 600 600 (600) - 50.00% 424.10 -39 CAR ALLOWANCE 400 2,400 2,400 2,490 - 0.00% 424.10 -40 EMPLOYEE INSURANCE 51,018 59,328 85,575 85,575 26,247 44.24% 424.10 -60 RETIREMENT -PERS 57,691 77,446 85,811 76,929 (517) -0.67% 424.10 -05 SOLI A I.SFCI I R ITY ` „ 2 . 26,294 1,850 22.622% 424.10 -66 MEDICARE'' 3,411 5,015 6,184 6,184 1,169 23.31% 424.10 -70 WORKERS COMPENSATION 15,597 6,594 24,454 24,454 17.860 270.85% 424.10 -80 S.D.I. 2,392 3,969 3,552 3 S 5'2 (4171 - 10.51% Total: PERSONNEL SERVICES 383,875 523,944 657,089 648,207 124,263 23.72% CONTRACTUAL SERVICES 424.20 -01 ADVERTISING - 165 200 200 35 21.21% 424.20 -02 COMMUNITY PROMOTIONS - 500 - - (500) - 100.00% 424.20 -17 POSTAGE /BULK MAILING 1,782 2,000 2,000 2,000 - 0.00% 424.20 -18 PUBLICATIONS &MEMBERSHIP 727 7,760 4,670 4,670 (3,090) - 39.82% Misc. Code Books /References 275 ICC Membership 275 CALBO Membership 350 NFPA Membership 270 Publications 3,500 424.20 -20 PROFESS:TECH. &OTHER SVCS 90,466 163,000 163,000 125,000 (38,000) - 23.31% Contract Plan Check 67,000 D!,, nP Structure & Nuisance Abatement 55,000 424.20 -22 TRAVEL& MEETING EXPENSE 186 500 750 750 250 50.00% 424,20 -27 TELEPHONE 2,543 2.800 7,200 7,200 4,400 157.14% Total: CONTRACTUAL SERVICES 95,704 176,725 177,820 139,820 (36,905) - 20.IIB% MATERIALS AND SUPPLIES 424,30 -30 OFFICE SUPPLY(INCL.PRINT) 1,811 1,650 1,650 1,650 - 0.00% Various Vendors 1,500 Business Cal"ds ISO 424.30 -33 SPECIAL DEPARTMENTSUPPLY 7,548 16,050 4,150 4,150 (11,900) - 74.14% Boot Reimbursement 450 Permit Card Stock 500 Venus Printing 700 impact Promotions 2,500 Total' MAIERIALSAND SUPPLIES 9,359 17,700 5,800 5,800 (11,900) Total: 1UILDING &SAFETY $ 488,93$' $ 719,369 $ 840,709 $ :. 793,827 ' $ 75,458 10:50% 100 -4222 FIRE INSPECTION PROGRAM CONTRACTUAL SERVIC'E'S 424.20 -17 POSTAGE /BULK MAILING $ 1,782 $ 2,000 $ 250 $ 250 $ (1,750) - 87.50% 424.20 -18 PUBLICATIONS & MEMBERSHIP 727 7,760 3,000 3,000 (4,760) -GL34V- . Miser Code Book s /Referaucec 2,500 NFPA Membership 500 424.20 -20 PROFESS, - TECH. &OTHER SVCS 90,466 228,490 228,490 228,490 - 0.00% Riverside County Fire DepL 228,490 424,20 -22 TRAVEL & MEETING EXPENSE 186 500 500 500 - 0.00% 424.20 -23 'TRAINING & EDUCATION - - 1,000 1,000 1,000 ,/a 424,20 -27 TELEPHONE 2,543 2,800 1,100 1,100 (1700) - 60.71% Total: CONTRACTUAL SERVICES 95,704 241,550 234,340 234,340 (7,210) -2.98% MATERIALS AND SUPPLIES 424.30 -30 OFFICE SUPPLY(INCL.PRIN'f) 1,811 1,650 100 100 (1,550) - 93.94% 424.30 -33 SPECIAL DEPARTMENT SUPPLY 7,548 16,050 900 900 (15,150) - 94.39% Total: MATERIALS AND SUPPLIES 9,359 17,700 1,000 1,000 (16700) - 9435% Total; FIRE INSPECTION PROGRAM $ 259,250 $ 235;340 $ 235.340 City Council Budget Workshop - May 27, 2014 108 CITY OF LAKE ELSINORE Action Sports Copttolofthe World [MIUMUT111011 v WAN KTADI Its] M FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 Account AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase / % Increase/ Number OBJECT ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4330 CODE ENFORCEMENT PF.RSONNEI, SERVICES 424.10 -10 REGULAR EMPLOYEES $ 88,454 $ 98,084 $ 252,158 $ 252,158 $ 154,074 157.08% 424.10 -20 TEMP.& PARTTIME EMPLOY. 4,150 - 5,210 - - (5,210) - 100.00% 424.10 -30 OVERTIME 12,705 11,000 11,259 9,000 (2,0001 - 18.18% 424.10 -38 BI- LINGUAL ALLOWANCE 150 743 - 1,200 1,200 1,200 n/a 424.10 -40 EMPLOYEE INSURANCE 8,600 16,660 20,529 55,776 55,776 35,247 171.69% 424.10 -60 RETIREMENT - PERS 14,374 7,253 43,119 41,953 34,700 478.42% 424.10 -65 SOCIAL SECURITY Uniforms 6,0S5 7,OB6 15,708 15,708 8,622 121.68% 424.10 -66 MEDICARE 15,068 1,416 1,657 3,674 3,674 2,017 121.73% 424.10 -70 WORKERS COMPENSATION $ 439,554 4,828 1,805 5,194 5,194 3,389 187.76% 424.10 -80 S.D.]. �$ 700,339 ,33:733'0 979 1,372 1 ,516 1,516 144 10650% Total: PERSONNEL SERVICES 146,214 153,996 349,604 386,179 232,183 150.77% CONTRACT UAL SERVICES 4'L4.20 -17 POSTAGE /BULK MAILING 153 - 500 500 500 n/a 424.20 -18 PUBLICATIONS & MEMBERSHIP - 300 400 400 100 33.33% CACEO Membership 400 424.20 -20 PROFESS: TECH. &OTHER SVCS 12,530 23,300 23,300 18,300 (5,000) - 21.46% County Recorders Office 600 Property & Owner Info) matin Service 5,700 Attorney Services 10,000 Dry Cleaning Service 2,000 424.20 -22 TRAVEL & MEETING EXPENSE 74 1,000 1,900 1,000 - 0.00% 424.20 -23 TRAINING & EDUCATION 240 1,500 - - (1,500) - 100,00% 424.20 -27 TELEPHONE 1,852 2,000 2,000 2,000 0.00% Total: CONTRACTUAL SERVICES 14,849 28,100 27,200 22,200 (5,9001 . 21.00% MATERIALS AND SUPPLIES 424.30 -30 OFFICE SUPPLY(INCL.PRINT) 4,458 4,150 4,150 4,150 - 0.00% Various Vendors 3,000 Printing 1,000 Business Cards 150 424.30 -33 SPECIAL DEPARTMENT SUPPLY 10,610 8,600 8,600 8,600 - 0.00% Business Forms 2,000 Boot Rd bmsement 600 Uniforms 6,000 Total: MATERIALS AND SUPPLIES 15,068 12,750 12,750 12,750 0.00% Total: CODE ENFORCEMENT $ 176.131 5 194,846 $ 439,554 $ 421,129T!. $ 226,283 1ifii13% TWSrI: COMM UNITY DEVELOPMENT $ 1,737,086 $ 1:2,313,450 -. $ 2,872,990 $ - 3.093,839 �$ 700,339 ,33:733'0 City Council Budget Workshop - May 27, 2014 109 MISSION: The Police Department is tasked with ensuring the safety of our community while maintaining the outstanding quality of life we all enjoy. The City contracts with the Riverside County Sheriffs Department for Police services. The Lake Elsinore Police Department provides the City of Lake Elsinore with the highest quality law enforcement services possible while ensuring the safety of the community and resnondinu to quality of !if,-- issues within the community. The Police Department identifies legal options and strategies for implementing and achieving the goals, objectives and policies of City Council. The Lake Elsinore Police Department provides a wide - range of services to the community, including Administrative Bureau, Detective Bureau, Patrol Operations, Traffic Bureau, Special Enforcement, Special Event Services, Crime Prevention and Lake Patrol. A Am—td r&U,mliliJL ra Ll on, ' ) ratr of InveJLlga -1VnJ Traffic I Patrol Officers I I Detectives Accident Investigations Community Resource School Resource Officers Officers Special Enforcement Youth Accountability Team (SET) Lake Operations Crime Prevention Special Events City Council Budget Workshop - May 27, 2014 110 Division. Police Services Funding Source: General Fund. FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services - S 78,047 Contract Services 7,492,376 7,546,469 8,291,350 11,011,347 Materials and Supplies 562 1,835 13,500 24,000 Capital Outlay - - 16,500 - $ 7,492,938 $ 7,543,304 $ 3,321,350 $ 11,113,394 Dlvis'om PoliceSer-v-1,ces Funding Source: Supplement Law Enforcement Services Fund FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED ContractServices 100,000 164,526 79,500 100,000 Material's and S-applies 44,394 1,978 10,500 - Capftal Outlay - 14,941 10,000 - $ 144,394 $ 181,445 $ 100,000 $ 100,000 AUTHORIZED PROPOSED FY Personnel Allocation FY 2013-14 CHANGES 2014-15 Acco-unnting SpeciahSt II 1.00 0,00 1.00 Department Total 1.00 0,00 1,00 City Council Budget Workshop -May 27, 2014 111 POLICE SERVICES MISSION: The Police Administration Division is responsible for providing leadership, direction and general administrative support required for effective and efficient law enforcement. The division also includes budget coordination and management, personnel and payroll administration, planning, organizational development and community support, Additionally, this division ensures cooperation between the Police Department and the City Council, City Manager, other uepartments. * Continued Zero Tolerance approach to combatting Graffiti by working in cooperation with Public Works, Parks and Recreation, Code Enforcement and Information Technologies. * Continued Zero Tolerance enforcement of DUI boating. * Continued with a strong volunteer base to include; Posse, Explorers, Lake Elsinore Marine Search & Rescue and station volunteers. * The Lake Elsinore Station had the Deputy Sheriff of the year for the County of Riverside. GOALS FISCAL YEAR 2014 -15: * Working with the City of Lake Elsinore to acquire the building and parking lot located adjacent to the Lake Elsinore Police Station to accommodate growth and expansion; * Continue to seek COPS, OTS and other grants for appropriate grant funding to support law 2iiivr Ccimieiti Ser vi%e5 and equipment. * Working with the City of Lake Elsinore to maintain and possibly increase patrol hour funding at an optimal level for public safety. • Working with the City of Lake Elsinore to increase funding for special team operations to include directed enforcement of criminal street gangs and drug violations, as well as, community oriented policing for Lake Elsinore's retail areas. • Working with the City of Lake Elsinore to maintain funding for Lake Patrol Operations for safe boating enforcement and vessel accident investigations. • Addition of one officer to be assigned to the Gang Task Force Region 6. • Continued collaboration with Public Safety Advisory Commission (PSAC). City Council Budget Workshop - May 27, 2014 112 City Council Budget Workshop -May 27, 2014 113 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014 -15 PERFORMANCE MEASURES Target— Actuals Target Target Number of volunteers 23 25 25 27 P.0,S.T. training cornphancp NA NA 6 3 L'/b 100% Pence rcen r of Ci' 7,7 C c) u n d I and P ibhc Safety Ad orb:' C om m itte e rn e etin gs NA 98% 98% 100% attended. N, un) per o f Iii e s c an s taken NA 11 10 10 Percentage of manager."ient tewn with Adv&nced Incident Connnand 75% 75% 100% 100% Systems tralning. City Council Budget Workshop -May 27, 2014 113 MISSION: The Patrol Services Division provides first responders to law enforcement related public safety requests. The division is divided into two areas: General Patrol Officers and Community Service Officers. Patrol Officers are responsible for maintaining safety and order in the community. Patrol staff is invnlved in focused efforts to reduce crime, which includes Rereral patrol and motorcycle patrol. A part of this component also includes Community Resource Officers. ACCOMPLISHMENTS FISCAL YEAR 2013 -14: Implemented Community Services Officer Position to support Crime Free Multi- Housing and Neighborhood Watch Programs. x Targeted high priority traffic areas with the support of two 2 new motor positions and riding sergeant position. ArhivvPrl anri m'aintninOf] 1MAf.r 1—n— Cc i-iMoC tho, . _..........» ........_...1___ ........ . V_.— .aa. I -- V. a., vavus `y'iai' nil p — Cal Is. Quickly solved a takeover bank robbery, arresting four suspects and recovering all the stolen money. * Solved several in- progress burglaries where suspects were arrested and property recovered. GOALS FISCAL YEAR 2014 -1S: x Ensure effective and efficient law enforcement in the community. Increase'level of training for patrol officers to maintain a high level of competency and keep officers abreast of current crime trends. Maintain quick response on priority 1 and 2 calls, while also ensuring a high level of pro- active enforcement, Continue Community Oriented Policing concepts to establish and maintain good communication with the public we serve. * Ensure crime trends and statistical data are considered in deployment strategies. * Reduce the number of injury traffic collisions through enforcement and public education in traffic, pedestrian and bicycle safety. Maintain a high visibility, crime deterring presence in business and residential areas. J Ensure all personnel are in compliance with POST and all state training mandates. City Council Budget Workshop -May 27, 2014 114 City Council Budget Workshop - May 27, 2014 115 FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 PERFORMANCE MEASURES Target Actuals Target Target Nwmbe-r of gene .i patrol officer hoirs provided peir day 130.3 130,8 1303 1303 Response time for Priority I calls (mj.mi-ftes) 7,50 7.97 8,45 SAS Response time for Priority 2 calls (minutes) 20.00 23.33 18,53 18.53 Number of traffic collision invPstigatkmL 400 408 275 275 Number of high visibility traffic r-hpcimoints 11 11 11 12 Number of Priority I caIN 500 536 359 360 Overall calls for service —1,000 40,773 35,247 35,000 N-I'M,Iher of boating citations 300 317 287 300 Percenta.-e of CSOs trained in the operation and setup of the Mobile 30% 30% 30% 100% Cornmand Post. Number of na-cotic arrpsts 320 340 362 600 Nunlb,-, of DUI arrests 200 207 142 200 City Council Budget Workshop - May 27, 2014 115 r' . MISSION: The Investigations Bureau conducts follow -up investigations of initial reports handled by Patrol Services. The Investigations Bureau is comprised of a Crimes Against Property Division and Crimes Against Persons Division. Investigators from either division may also be utilized at times to initiate and complete investigations that are hig}-f profile in nature, in order to ;need up the in- vestigative process, and provide a single source contact for victims and prosecutors. The Investi- gation Bureau's focus is to take initial investigations conducted by Patrol Services, and complete the necessary steps that cannot be completed by a field officer, due to time and resources, to en- sure the identity and successful prosecution of criminal offenders. The Investigations Bureau is also comprised of School Resource Officers (SRO) and the Youth Accountability Team (YAT). ACCOMPLISHMENTS FISCAL, YEAR 2013 -14: Solved a cold case homicide of a local dignitary. * Solved several child molestation cases that resulted in convictions with significant prison sentences. * Solved several identity theft cases through forensic analvsis of computers. * Through creative investigative techniques, detectives were able to identify and arrest the suspect of a homicide that had previously been committed in the City of Riverside. GOALS FISCAL, YEAR 2014 -15: Working with City of Lake Elsinore and Lake Elsinore Unified School District to restore 2 School Resource Officers positions. Obtain funding for additional training to maintain high competency levels. F Obtain funding for additional computer forensics equipment. Maintain high quality level of investigations that will result in successful prosecutions. Continue to provide effective and efficient investigations of criminal violations. Contact victims of crimes in a timely manner. Act as a liaison between the District Attorney's office and the victim(s) to ensure successful prosecution. FY 2012.13 FY 2012.13 FY 2013 -14 FY 20)14 -15 PERFORMANCE MEASURES Target victuals Target Target Number of 0 inne Free Ho si;jgchecks NA ? i ?J _, 'e;a=,,ber of cases closed ay'ores p o ; Unit 6510 670 641 700 Caseclosure -ate, 40% 40% 60'- U u i aer of otieri cases rje r detect ve. I 7 15 12 13 City Council Budget Workshop - May 27, 2014 116 100 -4211 POLICESERVICES PERSONNEL SERVICES 421,10 -10 REGULAR EMPLOYEES 421.10 -30 OVERTIME 421.10 -38 BI- LINGUAL ALLOWANCE 421.10 -40 EMPLOYEE INSURANCE 421.10 -60 RETIREMENT - PERS 421.10 -65 SOCIAL SECURITY 421.10 -66 MEDICARE 421.10 -70 WORKERS COMPENSATION 421.10 -80 S.D.I. Total: PERSONNEL SERVICES CONTRACTUAL SERVICES 421.20 -02 COMMUNITY PROMOTIONS 421.20 -03 SPECIAL EVENT PROF SVCS 421.20 -15 EQUIP MAINT. & REPAIRS 421.20 -16 MAINT & RPR OF BLDG /GRNDS 421.20 -17 POSTAGE /BULK MAILING 421.20 -18 PUBLICATIONS & MEMBERSHIP - hit']. Assn. Of Chiefs of Police 600 Professional law enforcement publications 421.20 -19 RENT OF PROPERTY & EQUIP 421.20 -20 PRO FES:TECH.- &OTH ER SVCS 17,233 Riverside County Sheriff Contract 421.20 -22 TRAVEL& MEETING EXPENSE 421.20 -23 TRAINING & EDUCATION 421.20 -27 TELEPHONE SERVICE n/a Data Card - Investigations 2,611 Yearly 911 Directory Fee 421.20 -70 LAW ENF -CAL ID 421.20 -71 LAW ENF -BLOOD DRAWS 611 American Forensic Nurses n/a DO) - Blood Testing - Bio -Tox 421.20 -73 LAW ENF - VEHICLE TOWING 421.20 -74 LAW ENF -EXAM SVCS 0.00% Sexual Assault Exams 524 Polygraphed 421.20 -76 LAW ENF -JAIL ACCESS FEE 220.00% Jail Access Fees 78,047 $ Booking Fees $ - $ - $ 41,509 $ 41,509 $ 41,509 n/a - - 3,821 3,821 3,821 n/a - - 600 600 600 n/a - - 17,233 17,233 17,233 n/a - - 10,885 10,885 10,885 n/a - - 2,611 2,611 2,611 n/a - - 611 611 611 n/a - - 253 253 253 n/a 0.00% 0.00% 524 524 524 n/a 1,650 220.00% 78,047 78,047 $ 78,047 n/a $ - $ 1,000 $ 1,000 $ 1,000 $ - 0.00% - 76,555 76,555 56,555 (20,000) -26.13% 512 20,000 50,000 20,000 - 0.00% 194,930 195,000 185,000 185,000 (10,000) -5.13% 3,095 2,000 2,000 2,000 - 0.00% 175 250 250 250 - 0.00% 175 LAW ENF -FIELD TRAINING 79,667 - - 75 - n/a 421.20 -78 LAW ENF - RECORDS MGT SYSTM 80,262 29 900 900 900 - 0.00% LAW ENF -HAZ MAT CLEAN -UP 7,079,378 7,741,128 10,562,412 10,511,912 2,770,784 35.79% 10,562,412 50.00% 421.20 -80 LAW ENF -GANG TASK FORCE 4,389 6,500 2,503 2,500 2,500 2,500 - 0.00% 3,681 8,000 8,000 8,000 - 0.00% 0.00% 250 750 2,400 2,400 1,650 220.00% 2,460 11,011,347 2,719,497 32.80% MATERIALS AND SUPPLIES 500 421.30 -30 25 1,050 1,500 1,500 1,500 - 47,778 51,600 55,430 55,430 3,830 7.42% 12,000 43,688 42,000 50,000 42,000 - 0.00% 22,000 12,000 Graphics 7,000 8,000 Uniforms 10,500 590 1,000 1,000 1,000 - 0.00% 2,700 3,000 3,000 3,000 - 0.00% 1,500 10,500 77.78% 421.40 -40 AUTOMOTIVE EQUIPMENT - 1,500 6,500 - - (6,500) - 100.00% 421.0 -50 MACHINERY & EQUIROTHER 1,342 41,267 20,000 20,000 (21,267) - 51.54% 20,000 - 100.00% Total: CAPITAL OUTLAY 421.20 -77 LAW ENF -FIELD TRAINING 79,667 - - - - n/a 421.20 -78 LAW ENF - RECORDS MGT SYSTM 80,262 88,000 88,000 88,000 - 0.00% 421.20 -79 LAW ENF -HAZ MAT CLEAN -UP 1,500 2,000 3,000 3,000 1,000 50.00% 421.20 -80 LAW ENF -GANG TASK FORCE 4,389 6,500 - - (6,500) - 100.00% 4. 21.20 -81 LAW ENF EXPLORER PROGRAM 8,400 8,400 8,400 0.00% Total: CONTRACTUAL SERVICES 7,546,469 8,291,850 11,119,847 11,011,347 2,719,497 32.80% MATERIALS AND SUPPLIES 421.30 -30 OFFICE SUPPLY(PRINT.INCL) 1,050 1,500 1,500 1,500 - 0.00% 421.30 -33 SPECIAL DEPT.SUPPLIES 785 12,000 12,000 22,500 10,500 87.50% Patches 5,000 Graphics 7,000 Uniforms 10,500 Total: MATERIALS AND SUPPLIES 1,835 13,500 13,500 24,000 10,500 77.78% 421.40 -40 AUTOMOTIVE EQUIPMENT - 6,500 - - (6,500) - 100.00% 421.0 -50 MACHINERY & EQUIROTHER 10,000 50,000 (10,000) - 100.00% Total: CAPITAL OUTLAY 16,500 50,000 (16,500) - 100.00% Total:: POLICESERVICES S:I 7,548,304 $ :8,321,850 -. $ 1112611,394 $ 11,113,394 $.'.2,791,544 ' 33;54% 101 -4211 SUPPLEMENTAL LAW ENFORECEMENT SERVICES FUND (SLESF) CONTRACTUAL SERVICES 421.20 -03 SPECIAL EVENT PROF SVCS $ 45,359 $ 30,000 $ 30,000 $ - $ (30,000) - 100.00% 421.20 -20 PROFES,- TECH: &OTHER SVCS 119,167 49,500 49,500 100,000 50,500 102.02% Total: CONTRACTUAL SERVICES 164,526 79,500 79,500 100,000 20,500 25.79% MATERIALS AND SUPPLIES 421.30 -33 SPECIAL DEPT.SUPPLIES 1,978 10,500 10,500 (10,500) - 100,00% Total: MATERIALS AND SUPPLIES 1,978 10,500 10,500 (10,500) - 100.00% 421.40 -40 AUTOMOTIVE EQUIPMENT 14,941 10,000 10,000 (10,000) - 100.00% Total: CAPITAL OUTLAY 14,941 10,000 10,000 (10,000) - 100.00% Total: 'SLESF $,'. 181,445 $ '.'. 100,000 $ 100,000 i$ 100,000 $ - 0.00% 102 -4211 LOCAL LAW ENFORCEMENT BLOCK GRANT (LLEBG) /JUSTICE ASSISTANCE GRANT (JAG) CONTRACTUAL SERVICES 421.20 -03 SPECIAL EVENT PROF SVCS $ 9,481 $ 10,000 $ - $ - $ (10,000) - 100.00% 421.20 -22 TRAVEL& MEETING EXPENSE 443 - - - - n/a City Council Budget Workshop - May 27, 2011 117 City Council Budget Workshop -May 27, 2014 118 . CITY OF EL'L POLICE SERVICES LAKE UKE s IN FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 ACCOUNT AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ % Increase/ NUMBER OBJECT ACTUALS BUDGET REQUEST BUDGET Q (Decrease) (Decrease) Total: CONTRACTUAL SERVICES 9,924 10,000 (10,000) - 100.00% Total: LLEBG /JAG $ 9,924 $ 10,000 $ $ $ (10,000) - 100.001A 103 -4211 OFFICE OF TRAFFIC SAFETY (OTS) PERSONNEL SERVICES 421.10 -30 OVERTIME $ 1,005 $ - $ - $ - $ 421.10 -40 EMPLOYEE INSURANCE 357 - - - - n/a 421.10 -65 SOCIAL SECURITY 63 - _ - - n/a 421.10 -66 MEDICARE 15 - - - - n/a 421.10 -70 WORKERS COMPENSATION 5 - - - - n/a 421.10 -80 S,DJ. 10 - n/a Total: PERSONNEL SERVICES 1,454 n /;t CONTRACTUAL SERVICES 421.20 -20 PROFES:TECH.- &OTHER SVCS $ 78,635 $ 50,000 $ b (50,000) - 100.00% Total: CONTRACTUAL SERVICES 78,635 50,000 - - (50,000) - 100.00% Total: OTS $ 8Q089 $ 50,000 s $$! $(50,000} - 100.00% 104 -4211 TRAFFIC OFFENDER CONTRACTUAL SERVICES 421.20 -15 EQUIP MAINT. & REPAIRS $ 20,355 $ - $ - $ $ - n/a 921.20 -17 POSTAGE /BULK MAILING 15 - - - - n/a 421.20 -19 RENT OF PROPERTY & EQUIP 1,088 - - - - n/a 421.20 -20 PROFES: TECH: &OTHER SVCS 70,000 68,000 - - (68,000) - 100.00% 421.20 -23 TRAINING & EDUCATION (247) - - - n/a 421.20 -27 TELEPHONE SERVICE 2,209 - - - _ n/a 421.20 -73 LAW ENF- VEHICLE TOWING 125 n/a Total: CONTRACTUAL SERVICES 9_3,5_45 68,000 - - (68.0001 - 100.00% MATERIALS AND SUPPLIES 421.30-33 SPECIAL DEPT.SUPPLIF.S 30,058 25,000 (25,000) - 100.00% Total: MATERIALS AND SUPPLIES 30,058 25,000 (25,000) - 100.00% 421.40 -40 AUTOMOTIVE EQUIPMENT 27,735 28,000 - - (28,000) - 100.00% 421.40 -50 MACHINERY & EQUIP.OTHER 9,743 - Total: CAPITAL OUTLAY 37,478 28,000 - - (28,000) - 100.00% Total: TRAFFIC OFFENDER $ 161,081 $ 121,000 $ $' $ (121,000) ` - 300.00% 115 -4211 TRAFFICSAFETY PERSONNFLSERVICES 421.10 -10 REGULAR EMPLOYEES $ 35,731 $ 41,517 $ - $ - $ (41,517) - 100.00% 421.10 -30 OVERTIME 1,010 - - - n/a 421.1038 BI LINGUALALL.OWANCE 550 .. - _ _ �i /a 421.10 -40 EMPLOYEE INSURANCE 16,003 16,995 - - (16,995) - 100.00% 421.10 -60 RETIREMENT- PERS 9,279 11,135 - - (11,135) - 100.00% 421.10 -65 SOCIAI, SF,CIIRITY 2,335 2,b14 421.10 -66 MEDICARE S46 602 - - (602) - 100.00% 421.10 -70 WORKERS COMPENSATION 213 232 - - (232) - 100.00% 421.10 -80 S.D.I. 373 498 (498) - 100.00% Total: PERSONNEL SERVICES 66,040 73,553 (73,553) - 100.00% CONTRACTUAL SERVICES 421.20 -20 PRO FES:TECH.- &OTII ER SVCS 346,667 491,447 (491447) - 100.00% Total: CONTRACTUAL SERVICES 346,667 491,447 - - (491,447) - 100.00% Total: :TRAFFIC SAFETY $ '! 412,702 __I_ 565,000 $ $Y $ '(565,000) s - 100.00% 650 -4211 CFD 2003 -1 LAW &FIRE SERVICES CONTRACTUAL SERVICES 421.20 -20 PROFES.- TECI1: &OTHER SVCS $ 1,241,251 $ 1,350,000 $ - $ S (1,350,000) - 100.00% Total: CONTRACTUAL SERVICES 1,241,251 1,350,000 - - (1,350,000) - 100.00% :Total: CFD 2003 -1 LAW ? &FIRE SERVICES $ s 1,241,251 $ 1,350,000 ( S $P $ (1;350,000} :" IOO.00P/g ;I Total: POLICE SERVI €ES DEPARTMENT $ 4,634,801` $ .10517850 i $ 11,361,394 $`- 51,223,39!4 $ 695,544 6.61% City Council Budget Workshop -May 27, 2014 118 3TRANAINW, MISSION: The Fire Department maintains the highest levels of fire and disaster preparedness, prevention, and community involvement in order to ensure the safety of both our residents and visitors. The City contracts with the Riverside County Fire Department for Fire services. Emergency Operations provides comprehensive emergency services utilizing a highly trained work force, progressive technology and modern equipment to provide Fire and Paramedic services. The Lake Elsinore Fire Department is dedicated to protect life, property, and the environment throughout the City, accomplished by a comprehensive emergency service response program utilizing responsible fiscal management, a highly trained work force, progressive technology and modern equipment. Emergency Operations Fire Suppression Emergency Medical Services All Risk Responses Non - Response Activities City Council Budget Workshop - May 27, 2019 119 Div isiom Fire Bert =ices Expenditure Summary Contract Servi" es faeri satrcSair lies Capital 01 'clay ACCOMPLISHMENTS FISCAL YEAR 2013 -14: ;r � s Funding Source: General Fund PY11 -12 FY12 -13 FY13.14 ACTUALS ACTUALS BUDGETED S 3,796,393 S 3.922,283 S 5,26 ,'-1T`9�'4 5.395 - - °ui3,'2c°i a 'r;95;903 ? 5,290,844 FY 14 -15 nnnn norn S 7,225,735 11,000 5,g0t0 7,242,235 * Opened and staffed Rosetta Canyon fire station. x Orderer] naw mpdir trnirk fnr tho City of L. ihp FlcinnrP Equipped and staffed the county reserve truck at Rosetta Canyon fire station. Purchased equipment to outfit the new city truck. T Developed rescue boat program, trained battalion personnel and placed boat in service. * City of Lake Elsinore entered into a Wildland Fire Protection Contract with Cal Fire. :t'i17lIFa��`Z F • ;: t s Maintain S minute service level as the City grows geographically and demographically. Continue to expand and develop technology solutions to enhance fire service delivery capabilities. Continue to expand and develop technology solutions to enhance EMS delivery capabilities. Continue to respond to emergency calls in five minutes or less 90% of the time. * Provide AED locations via a public mobile app or City website. Continue to confine and effectively suppress 90% of all structure fires within the City of Lake Elsinore with first alarm resources. a. Contain and control 9S% of all unwanted wildland fires at ten acres or less. Continue to work toward opening Rosetta Canyon station 97 with a fully staffed ALS truck company and relocate City Battalion Chief office to station 97. City Council Budget Workshop -May 27, 2014 120 i GOALS FISCAL YEAR 2014 -15 (cunt.): * Continue to work toward opening Rosetta Canyon station 97 with a fully staffed ALS truck company and relocate City Battalion Chief office to station 97. * Re -fund the City Fire Prevention Specialist position for Fire Department and Code Enforce- ment to assist with inspections and administrative duties. * Work toward the purchasing and staffing of an ALS engine for station 97. * Be able to provide and complete all life hazard safety inspections on an annual basis, with ad- ditional staff to be shared with Code Enforcement. * Provide leadership and assist with direction from the City in identifying a new fixed location for a City E.O.C. PERFORMANCE MEASURES Average; respmue tit?le (minutes) Percent of calls on were in 5 minutes ar less Initiate e e ge ac, a&anced life s- uppoatc rthin 15 nl .lutes of dispatch Initiate suppression a4 tion on tires within 15 mlinu e:s of dispatch FY 2012.13 FY 2012.13 FY 2013 -14 FY 2014 -15 Target Achiais Target Target 5 5 5 5 55% 85% 39% 9s% 100% 100"p 100% 100% 90% 90% 90% 90% City Council Budget Workshop -May 27, 2014 121 City Council Budget Workshop -May 27, 2014 122 FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 ACCOUNT AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ % Increase/ NUMBER OBJECT ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4221 FIRESERVICES CONTRACTUAL SERVICES 422.20 -09 CABLE SERVICE $ 850 $ 2,000 $ 4,000 $ 4,000 $ 2,000 100.00% 422,20 -10 OUTSIDE AUTOMOTIVE SVCS 195 - 2,000 2,000 2,000 n/a Tires 2,000 422,20 -11 AUTO FUEL, OIL, LUBE - 1,000 200 100 (900) -90.00% 422.20 -15 MAINT &REPAIR OF EQUIP 1,184 10,000 6,600 6,600 (3,400) - 34.00% Annual Generator Service 2,000 Ice Machine Service 600 Washer /Dive;. Service 500 Miscellaneous Services 2,800 Tool Repair and Service 300 Water Conditioner Service 400 422.20 -16 MAINT /REPAIR BLDGS. GRNDS 13,179 23,600 11,000 11,000 (12,600) - 53.39% Garage Door 3,000 Exhaust System 3,300 Plumbing Service 2,000 A/C & Heating Service 2,000 Miscellaneous Station Repair & Maintenance 700 422.20 -18 PUBLICATION & MEMBERSHIP 6S8 - 2,700 2,700 2,700 n/a Gym Membership 2,200 Generator Permit 500 422.20 -19 RENT OF PROPERTY & EQUIP. 2,366 4,500 - - (4,500) - 100.00% 422.20 -20 PROFESS:TECH. &OTHER SVCS 3,861,877 5,159,444 7,142,335 7,142,335 1,982,891 38.43% Fire Services 7,132,060 Pest Control Services 1,775 Backflow Testing Services 100 landscaping Service 8,400 422.20 -22 TRAVEL & MEETING 101 - 2,600 2,600 2,600 n/a 422.20 -24 ELECTRIC 14,399 35,000 23,000 23,000 (12,000) - 34.29% 422.20 -25 GAS 3,560 4,000 5,200 5,200 1,200 30,00% 42Z.2U -Z6 WATER 23,423 21,000 25,000 25,000 4,000 19.05% 422.20 -27 TELEPHONE SVC /DATA LINE. 491 1,600 1,200 1,200 (400) - 25,00% Total: CONTRACTUAL SERVICES 3,922,283 5,262,144 7,225,835 7,225,735 1,963,591 37.32% MATERIALS AND SUPPLIES 422.30 -20 MAINT & REPAIRS MATERIALS 353 - Soo 500 500 n/a 422.30 -30 OFFC SUPPLIES(INCI, PRNTG) 454 2,700 Soo Soo (2,200) - 81.48% 422.30 -33 SPECIAL DEPT. SUPPLIES 12,818 26,000 10,000 10,000 (16,000) - 61.54% "Total: MATERIALS AND SUPPLIES 13,625 28,700 11,000 11,000 (17,700) - 61.67% CAPITAL OUTLATY 422.40 -50 MACHINERY &EQUIP.OTHER - 5,500 5,500 5,500 n/a ntal; P!!ALOUTLAY - - 5,500 5,500 5,500 Total: FIRESERVICES $ ;' 3,435,908 $5,290,844- $ 7242,335$ 7,242,235 $ 1,152.391" 36.861/4 '# 105 -4221 MISCELLANEOUS GENERAL PROJECTS CONTRACTUAL SERVICES 422.20 -16 MAINT /REPAIR BLDGS. GRNDS $ 9,814 $ - $ - $ - - n/a 422.20 -20 PROFESS:TECH. &OTHER SVCS 24,093 2,211 (2,211) 4X00% Total: CONTRACTUAL SERVICES 33,907 2,211 (2,211) - 100.00% MATERIALS AND SUPPLIES 422,30 -30 OFFC SIIPPLIES(INCL PRNTG) 5,553 - - - - n/a 42230 -33 SPECIAL. DEPT. SUPPLIES 29,841 n/a Total: MATERIALS AND SUPPLIES 35,394 n/a CAPITAL OUTLATY 422.40 -20 IMPROVE OTHER THAN BLDGS - 8,861 - - (8,861) - 100.00% 422.40 -40 AUTOMOTIVE EQUIPMENT 446,027 113,390 - - (113,390) - 100.00% 422.40 -50 MACHINERY 9, EQUIP.OTHER 19,680 n/a Total: CAPITAL OUTLAY 465,707 122,251 (122,251) - 100.00% Totah MISCELLANEOUS GENERAL PROJECTS $ 535,008 $ 124,462 $ (124,462) it ,100.00% 232 -4221 FIRE PROTECTION DIF CONTRACTUAL SERVICES 422.20 -20 PROFESS:TECH. &OTHER SVCS $ $ 1,100 $ $ $ (1,100) - 100,00% Total: CONTRACTUAL SERVICES - 1,100 (1,100) - 10000% MATERIALS AND SUPPLIES 422,30 -33 SPECIAL. DEPT. SUPPLIES 59,595 102,250 (102,250) - 100.00% Total: MATERIALSANDSUPPLIES 59,595 102,250 (102,250) - 100.00% CAPITAL OUTLATY 422.40 -11 BUILDINGS & STRUCTURES 27,422 - - - - ❑/a 422.40 -40 AUTOMOTIVE EQUIPMENT 250,000 - - - - n/a 422 -40 -50 MACHINERY &EQUIP.OTHER 54,650 (54,650) Total CAPITALOUTLAY 277,422 54,650 - - 54,650 - 100,00% Total: FIRE ;PROTECTION DIP $ ! 337.017': $ 158,000 $ $E $ (156,000) -: - 100.000% -. 650 -4211 CFD 2003 -1 LAW & FIRE SERVICES CONTRACTUAL SERVICES 422 .20 -20 PROFESS:TECIL &OTHER SVCS $ 532,360 $ 850,389 $ $ (850,389) - 100.00% Total: CONTRACTUAL SERVICES 532,360 850,389 - - (850,389) - 100.00% [TotalsC,FD:2003- 1leiYt{ & FIRE SERVICES $ 532,360; $ ( &5Q384 - 100.00 % ' Totalt - FIRESERVICES DEPARTMENT $ ` 5,340,293} $ 6,423,695 :' $ 7,242,335 $' 7,242,235 $ 818,540 " 127410 City Council Budget Workshop -May 27, 2014 122 MISSION: To contract with and support the Animal Friends of the Valleys to provide adequate and reasona- ble animal control sheltering and field services for our residents including dog and cat licensing, community patrols, spay and neuter, microchipping and adoption services to protect the public safety of our community while reducing pet overpopulation and saving animal lives. Liv isio -m Ani.rrjal Services Funding Source General Fund PY11 -12 FY12 -13 PY13 -14 F1' 14.15 Expenditure Summary ACTUALS ACT ALS BUDGETED PROPOSED Contract Se: prices S 373,274 S 393,059 S 439,220 S 515,933 other - 92,102 299,404 319,439 378,274 S 485,161 5 738,624 $ 535,427 ACCOMPLISHMENTS FISCAL YEAR 2013 -14: • Opened low cost spay and neuter clinics. • Successfully adopted the Regional Coordinated Marketing Program. y Reduced animal license fees to align more closely with neighboring cities. GOALS FISCAL YEAR 2014 -15: • Increase the total number of active animal control patrol hours from five to eight hours per day. • To partner with the Southwest Communities Financing Authority's member agencies to launch a Regional Coordinated Marketing Program to leverage existing resources to educate and increase public awareness throughout the region about important pet ownership measures including licensing, spay and neutering and microchipping to reduce pet overpopu- lation in the shelter by 1.0% and adoptable euthanasia by 1.5% next year. • To implement reduced license fees and fee holiday and amnesty programs to encourage more pet owners to license their pets including sterilized or unsterilized dogs and cats. • Offer spay and neuter and microchipping incentives for approximately 250 free spay and neuter services and 1,000 microchips within our City. City Council Budget Workshop -May 27, 2014 123 h 10 11 UT, ANTITAL C01VTROL PERFORMANCE MEASURES Nmmber of ainlmJs licensed in the, City Number of ne,,vIy Rcednsed anlrnals in the City Nuiffiber of adoptable aniznans Ptathanizcd Number of animals takpn into the shelter Number of animals 2dooted Frei spay Sz neutering -voudhers given Number of reduced cost ii,icroc'-hipping done Tat-get — Actuals Target Target 6,500 61600 6,600 0,500 NA NA NA 1,000 NA NA NA' 2,000 NA NA 8,100 N N'A NA NA 1,850 NA NA N LA 2 5 0 NA NA NA 1,000 City Council Budget Workshop - May 27, 2014 124 City Council Budget Workshop -May 27, 2014 125 FY12 -13 FY13 -14 FY14 -15 FY 14 -15 AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ %Increase/ Account Number Object ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4550 ANIMAL SERVICES CONTRACTUAL SERVICES 441.20 -20 PROFESS.- TECH. &OTHER SVCS $ 167,895 $ 224,608 $ 181,000 $ 275,000 $ 50,392 22.44% 441.20 -35 ANIMAL SHELTERING SERVICE 225,164 214,612 240,988 240,988 26,376 12.29% Total: CONTRACTUAL SERVICES 393,059 439,220 421,988 515,988 76,768 17.48% OTHER 441.50 -25 OTHER FINANCING USES 92,102 299,404 319,439 319,439 20,035 6.69% Total: OTHER 92.102 299.404 319.439 319.439 20.035 6.69% City Council Budget Workshop -May 27, 2014 125 101-9- MISSION: The mission of the Public Works Department is to provide quality services that support the infrastructure demands of the City and enhance the safety, welfare and aesthetic environment of the residents, businesses and visitors. This is accomplished through the development and maintenance of City streets, sidewalks, traffic systems, bike lanes, parks, building.' trails and drainage facilities: professioi.al engine - ring nve, iffht of ubfi and nr aie F. improvement projects; and implementation of erosion /sediment controls and storm water quality measures. 1`he Public Works Department is comprised of two Divisions: Engineering and Maintenance and ten (10) programs: Emergency Services, Weed Abatement, Engineering, Public Works Administration, Graffiti Maintenance, Environmental Services, Street & Sidewalk Maintenance, Vehicle & Equipment Maintenance, Park and Facility Maintenance, and Lake Operations, City Council Budget Workshop - May 27, 2014 126 Engineering 11 11 Administration 11 11 Maintenance Land Traffic Capital Projects EME-TgEUPY Street & Sidelvalk Facility Lake & Park Development Engineeri Administration Sendres Maintenance Maintenance Maintenance Projezt Sturin Ivater Signal 'ct Projt M Special Event ASPhalt& founrete Building Maintenance& Park & Plan Ch Management mailitena lice support Maintenance Rehab Landscape Permits; & Outreach Grant Recycling Building Lake Inspection: Ed ucati on Traffic.4113-lysis Adininistration Prograins Sigw&Striphig LaudScape Maintenance Budget Workshop - May 27, 2014 127 Maintenance Plialits I I ee"batenient j FBoat Laun Olt p & c ti "n Public8i& CERi MamteuRuce Gas TaX, ME-35UPS H HIfkI pubhcser�ife Lake Spill Clean -UPS SpeedSUITSY. 'A' L, TOM F Collection Graffiti Rancnt Requests Aeration Adininistr3tion PUblif.SE-nice Outreach Draill&,e Specialac ut Request Education �Jint enanc C Support I Landscape, Lighting &, Slope Maintenance I Street Light Maintenance City Council Budget Workshop - May 27, 2014 127 Person nej Services Contract Servicms5 T-4aterials and Supplies Capital Outlav Transfers D-iv , s�I on, Weed Abatennent Expenditure Sunirnar37 Personnel Seiiuces C01)tI7a,Ct Sel-ViCeS Materials and Supplies Capital Outlay De vision Graffiti Expenditure Summay- -Ces Contract Ser,,, ices 7,,IatPnals 9nd Supplies D'visiom Environmental Services Expenditure Surnrnai37 Personnel Se -vices Contract Services and Supplies DP,Asion; Erigineennla Expenditure Summan7 Personnel Services Con -act Sery ices Materials and Supplies Funding Sourm Gerieral Fund A➢U U1 A ILILI, r lxvr %J,31. Li ACTUALS ACTUALS IS 6,313 S 10,311 S 7,028 383 3,010 2,539 $ 694,221 3,142 S5,120 40,524 10,500 - 7,425 - 7,73.3 402 - - $ 11,263 $ 100,602 63,000 S 26,328 Funding Source. General Fund FY11-12 FY12-13 F1713-14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED $ 370,271 S 250,277 S 345,768 S 369,478 13,903 30,096 30,325 20,700 7,970 12,22 2- 7 4,57S 7,000 - 1,673 - - 397,144 S 294,278 380,668 S 397,178 Funding Source. Genera' Fund FY11-12 FY 12.13 FY13-14 FY 14.15 ACTUALS ACTUALS BUDGETED PROPOSED Q Rf) I; -1 f-, 1 71Q 11, E:Q0 1,017 896 910 2,750 10,5 3 6,691 9,750 14,150 S 92,099 $ 171,306 $ 169,559 -S 197,489 Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED S 376 IS 83 S 275 S - 27, ='a0 2 17,829 27,160 217,3 4 0 3,687 5,083 3,300 3,800 S 31,293 5 22,995 5 31,235 S 31,640 Funding Sourm Gerieral Fund FYII-12 FY12-13 ACTUALS ACTUALS S 362,666 S 376,792 328,545 y. %,93 3,010 2,539 $ 694,221 S 802,264 City Council Budget Workshop - May 27, 2014 128 FY13-14 FY 14-15 BUDGETED PROPOSED S 383,180 S 1,015,033 633,575 1,019,050 4,000 3,200 S 2,042,338 1,020,755 Division: idministrat"lion Funding Source: General Fund F4'11-12 F4'12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services S '122,206 S 200,772 S 199,632 S 727,487 Contract Services 10,981 30,101 36,200 49,500 Mater ials and Supplies 2,444 13,499 3,500 12,700 Capital Outlay - 1,049 - - S 135,631 S 245,421 $ 239,332 5 789,687 I Pa-kMaintenance Funding Source- GeneralFund FY11-12 FY12-13 FY13.14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel. Se :- ices S 349,068 S 397,433 S 385,281 S 427,024 Contract Services 799,998 886,341 789,456 831,550 Nlateria',s and Supplies 43,680 54,024 37,600 37,880 Capital Ouft1a5 1,673 - - $ 1,192,746 $ 1,339,976 $ 1,212,337 $ 1,296,454 Div'sion F2dio.7v N-laintenance Funding Source: General. Funad FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Pe-Isonnel Sere 'ces S 63,090 S 66,543 S S5,116 S 8 7,0 72) Contract Services 209,854 207,000 211,315 214"100 Nlaterials and SuppHes 9,008 18,223 19,000 19,000 $ 281,952 S 291,766 S 315,431 S 320,172 D-JvJsion L, :e c s•iati ©i Funding Source: General Furid FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Suinmarv, ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services S S39,778 S 561,766 S 565,212 S 285,384 Contract Services 238,034 238,75", 200.340 213,232 Materials and Supplies 48,819 4,2823 42,550 421,550 Capital Outlay 21,381 1,678 - - $ 348,012 IS 845,021 S 810,102 -4; 543,166 D--,.-islon; Lake .tee ation Funding Source. General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Person'riel Se ices S 82,638 Is 841,043 S 84"103 S 91,634 Contrar Sei-%-ices 101,034 91,177 I53,500 153,500 Matel als and Suppl ies 2 9 5 3,000 3,000 Capital OuTlaly 16,667 - 16,700 16,700 $ 200,634 $ 175,220 S 257,303 $ 264,334 City Council Budget Workshop - May 27, 2014 129 Division Boat Launch Expenditure Surnivary Contract Services Matf,rials, and Supplies Capital Outjay Divisiorr Reclaimed 01ater Fill Lake Expenditure Summary Contract Services Divisions Vehicle & Equhm&nt Maintenance Expenditure Summary Personnel Services Contrad, Sea "ices Matp m 'a's a. ndSupplies Funding Source: GeneralFand FY11-12 FY12-13 FY13.14 FIT 14 -15 ACTUALS ACT' AL BUDGETED PROPOSED S 1215" S ,12,672 S 23,720 S 2 3,7 -) r, 28 3, 22Q 3,300 3,300 14,740 - - - 26,922 S 15,900 27,020 27,020 Funding Source: General Fund FYII.1-2 F1'12-13 FY13.14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED S 512,500 S 650,000 S 650,000 S 650,000 rI0(k � el r (-I f) () ri Q Artri nArk Q e-izn nnn Funding Source- Gpneral Fund FY11-12 FY12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED S 81.,388 S 46,152 IS 49,765 S 200,419 '16- 2, 8 8 6 213,SS5 212,345 219,970 7 1,8 78,774 78,000 80,500 - 1,67S 15,000 - 316,127 S 340,459 S 355,110 S 500,889 City Council Budget Workshop - May 27, 2014 130 City Council Budget Workshop - May 27, 2014 131 AUTHORIZED PROPOSED Personnel Allocation FY 2013-14 CHANGES FY 2014-15 WEED ABATEMENT Senior Lead Worker 1.00 0,00 1.00 Equipment Operator 1,00 0,00 1.00 !Malntenance Worker II 1.00 0.00 1,00 Maintenance Worker 1 2,00 0,00 2.00 Total 5,00 0.00 5.00 GRAFFITI MAINE NCE Graffiti Tec.4-miclan 1.00 0,00 Graffiti Technician 1,00 0.00 1.00 Total 2.00 OM 2.00 ENGINEERING Director of Public Works/City, Engineer 1,00 (1.00) 0.00 Director of Public Works 0,00 1,00 1.00 City Engineer 0.00 1,00 IM Principal Engineer 1,00 (1.00) 0.00 Engineer InspectM 0,00 1,00 Senior Engineer Technician 3,00 0,00 100 %lanagen-,ent Analyst 0.00 1.00 1.00 € r stant Adn- n'nis-v atie Asm 0,00 Mo 1.00 Office Sl)ecalist 1 1,00 (1,00) 0.00 Total, 7.00 1,00 8.00 PUBLIC WORKS ADMINISTRATION Pu' hc Vv'orirs Superintendez 1, 00 0,00 1.00 St -ee s O;)eration Lead Wmrker IM 0,00 1.00 Equ.M,me-nt Operate?, 1.00 0,00 1.00 MainiteDance Worker 11 2.00 0,00 2.00 .Ma-s nz enance Worker 1 100 OM 3.00 Madnte.nance Worker I - PT 1,00 0,00 1.00 Office Specialist III 1,00 0,00 1.00 Total 10,00 0.00 10,00 PARKS MAINTENANCE Lead Wonke 1.00 0.00 1.00 Park- Specialist 1,00 0.00 IM Maintenance `Xorker II 1.00 Mo 1.00 7via",, tenarice Worker 1 100 Mo 21.00 Total 5,00 0„00 51.00 City Council Budget Workshop - May 27, 2014 131 City Council Budget Workshop - May 27, 2014 132 IT" OF 1� tt*dt111�iLCI'Ek��TltlUltt�(IT' FISCAL YEAR 2014 -1 _. i.ip?Oef q,1a41'i'jts�.�.dia PUBLIC WORKS AUTHORIZED PROPOSED Personnel Allocation F 2O1.3 -14 CHANGES FY2O14 -15 FACILITY MAINTENANCE Maintenance: Worker 1 1,00 03 00 1,00 Total 1.00 _ . 0 00 1,00 LAKE ADMI IST'RATION Like_. Superintendent 1.0301 0.00 1,001 Leaf Worker 1.00 01.00 1,00 Office Specialist III 1.011 {1.00} 0,0 €3 Total 3,00 (1.00) 2.00 LAKE DEST FLAT IFICATION SYSTEM 0 &, M l4aintenance Worker Il 1.00 0.00 1.0 +0 'T''n ad . ,. ut.x n 1.�.IseLI 0,00 1.00 VEHICLE & EQUIPMENT MAINTENANCE Chief tvtechan;c 1.110 03 00 1.00 YvIechanlc, 1.00 0,O€0 1,00 Total 2.00 0.00 2.00 Department Total 30,00 0.00 30.00 City Council Budget Workshop - May 27, 2014 132 PUBLIC WORKS tivision: ENGINEERING MISSION: The Engineering Divisions are responsible for the development of public infrastructure and all physical improvement within the public right -of -way. These improvements include the development of public streets (roadways, curbs, gutters, and sidewalks), traffic controls including: signal, striping, and signage, sewer systems, and storm drains. The Department provides public counter support, development review for grading, drainage and traffic issues, and timely inspections of Capital Improvement and private development Projects. ACCOMPLISHMENTS FISCAL YEAR 2013 -14: * Reorganized staff to improve counter /phone coverage and be more responsive to the public. * Upgraded mailing process for improved program notification. * Completed SCE process for Underground District on Lakeshore Drive. * Continued lead agency status for SMARA implementation. • Completed FEMA training. • Completed I -15 /Railroad Canyon Interchange Signal Timing Project. • Installed /activated 18 Speed Feedback Signs at various school locations. • Updated speed limits at various locations for enforcement purposes. • Completed SB821 Sidewalk Projects at various locations throughout the City. • Completed Seismic Retrofit of City Hall and Cultural Center. • Completed parking lot improvements at Lake Point Park & La Laguna Resort /Boat Launch. • Completed paving of Elm Street; rehabilitation of Hunch Way; and slurry seal on Summer hill Drive. • Completed drainage improvements on Lakeshore Drive and other locations throughout the City. • Completed requirements of the NPDES and FEMA annual reporting process. • Received additional 1/2% discount on flood insurance premiums for property owners in the City as a result of proactive FEMA /NFIP activities. * Ensure completion of Capital Improvement Projects in a cost- effective and timely manner. * Facilitate development activity by continuing to implement efficient processing procedures. * Continue to improve responsiveness to resident concerns. City Council Budget Workshop -May 27, 2014 133 Division: ENGINEERING GOALS FISCAL YEAR 2 ®14 -15 (cont,): * Continue productive working relationship with Caltrans, RCTC, County of Riverside HHW and WRCOG. * Continue to work w /CR &R on consumer education for mandatory commercial recvcling program. y V * Update Grading Ordinance & Construction Standards, including Engineering Division information /forms on the City's website. Update PW Fee Schedule to ensure cost recovery with plan review, permitting and inspection processes. * Implement new ordinance to facilitate street light installation in older developments. * Continue effective nrmn- ntAtivP Cisrnal /rnmmnniratinn Pniiinm Pnt m, intUn�n to minimize equipment failures. * Update City -wide traffic counts; implement traffic calming measures to enhance neighborhood safety. * Install new traffic signals at Via Scenic /Summer hill Drive and Canyon Hills /Sage Road. * Install Traffic Signal Interconnect on Mission Trail from Diamond Drive to Corydon; and protective left -turn phasing at Lincoln /Machado. * Complete engineering design for Collier Avenue Medians and Gunner son Street Rehabiiitat on. Initiate engineering design for Time scale Canyon Bridge Replacement project. Complete rehabilitation of Main Street. Complete engineering design and initiate construction of City Entry Mon mentation project. Continue Survey Mon mentation Preservation to replace disturbed or missing survey mon- uments. Study and implement NPDES requirements and fees /assessments to ensure compliance and cost recovery associated with program compliance measures. Maintain National Flood Insurance Program (NFIP) discounts for property owners within the City by implementing various FEMA /NFIP activities. City Council Budget Workshop - May 27, 2014 1.34 PERFORMANCE MEASURES Capital Improvement Programi plans reviewed Capital Improvement Projects completed.. Total capital project costs incurred Projects completed within budget Projects completed on schedule Grading Plan Checks and issuance of grading permits Tract/ Parcel maps reviewed and recorded Encroachment /Use permits Issued First plan check turnaround tine Subsequent plan che. dks tu rn a round d rn e, Pernut "nspectionrequests vAthin 24 hours Pevilp,w traffic control and constniction pians Respond to traffic Llgmd complaints du.-Ing brass cress hours Respond to after hour cailout traffic s gnal 2 howl o: less Traffic and, Safety Investigations and eco!nmendaions for hnpr Street irrip-rovernent plan Check for private developinent and issuance of encroachment permits Implement neighborhood caln-12"ag -measures Average citizen correspondence pe, day Public outreacli/Proper7V ownei M-I=Hs regarding FEA,IA progranis Flood Zone: determinations Notices to financial institzrions and. rea es'ate a.-encies Cozlista,llctios� jCoiilr,ierc3AI &, Industrial site inspect�ons 1,%-'atp-.,- quality complaints 1,Vate-.,- quality" rnonitoring sites FY 2412.13 FY 2012-13 FY 2013.14 FY 2014 -15 Target Actuals Target Target 5 S 4 3 5 5 9 5 S 12,000,000 S 10,000,000 S 8,800,000 S 9,000,000 100% 90% 100% 100% 100% 95110 10V 100% 40 44 40 so NA NA 4 300 344 374 374 3 weeks 3 weeks 3 v,,eeks 3 weeks 2 weeks 2 weeks 2 weeks 2 vreeks 10 0 oz0 100% 100% NA NA 41 so 100% 100% 100% 100%, 100% 100% 100% 100% 40 43 65 so 220 223 2 2 S ?50 NA NA 12 is I N A I NA 15 is N A NA 186 16 N A NA 3 10 NA NA 32 q -� NA NA 35 6 0 NA NA 6 10 NA IN A 18 �O City Council Budget Workshop - May 27, 2014 135 MISSION: The Public Works Division provides infrastructure maintenance. The Division conducts programs and provides services related to storm drains, hazardous waste collections, citywide clean -up, street repair, weed abatement, city trees, streetscapes, graffiti abatement, fleet maintenance and replacement, environmental arm emergency services. ACCOMPLISHMENTS FISCAL YEAR 2013 -14: Conducted 4 -CERT and one teen CERT classes. Completed Emergency Operation Plan. x Implemented Headword Program. Completed Main Street conduit project. Completed upgrades at City Yard; installation of security alarm system /surveillance cameras. T Completed Grand /Machado landscape improvement project. Conducted first au nnuaa Public Works 1vAv I C cl-; supported . r J .eV. --A GU VaUJU Jpelldl e11tJ dU JJrUrJ L1J. K Planned and facilitated 2013 Shake Out Expo. GOALS FISCAL YEAR 2014 -15: • Add two teen CERT classes and one Si)anish CERT class. • Purchase AS /400 Public Works Module to more efficiently track work orders and assets. • Implement new street crew dedicated for concrete, sidewalk, crack fill and asphalt repair to increase street /sidewalk maintenance programs and reduce costs associated with outside contractors. • Install concrete bunkers /covers at PW Yard to satisfy NPDES requirements. • Implement a comprehensive slurry seal program to extend the useful life of streets and roads. Renovate /upgrade right -of -way and LLMD landscaping at various locations with drought- tolerant plant materials and water efficient irrigation equipment. Certify PW Maintenance staff in confined space training /herbicide applications; re- certify staff in traffic control /work zone safety. * Establish a permanent location for a training facility or Emergency Operations Center. Continue the Pavement Management Program (PMP) to address life -cycle maintenance and rehabilitation of the City's street system. x Investigate alternative fuel vehicle use to reduce fuel costs. City Council Budget Workshop - May 27, 2014 136 PUBLIC WORKS Division: PUBLIC WORKS ADMINISTRATION City Council Budget Workshop - May 27, 2014 137 FY 2012-13 FY 2012-13 FY 2013.14 FY 2014-15 PERFORMANCE MEASURES Target— Actuals Target Target Percent Solid Waste Diversion NA NA 20% 20% Homehold HazardouL Waste (HHW) collection events/ nurnber of vehicles NA 10/1,450 101/2,, SO 10/2,530 Household Hazardous Waste (HHW) collected (pounds 130,000 132,000 132,000 133,000 Percentage. of Coris-muction and Den-iolftion Waste Diversion 10% 14% 14% 15% City'-wide clean-up events was collected (tons) 200 211 211 210 Number of County EMS r-neetings 10 12 10 10 Participation in County -wide disaster exercise I 1 1 2 . ibei- ofSEltiSatidNIMSti,aiiihi - Nun 4 4 57 30 Count y,Operatioi)alA,:eaP]aii!ii,igCoir,irti,-cL-(OAPC)zlleL-til,L-C, NA NA 36 48 Par tic,pated in special events NA NA -7 3 Outreach assistance, at speciall events NA NA 8 12 Community eme� gerjcv preparednpss NA lr ,', A 24 30 Radio communications test NA NA 12 2 C E RT a i n i n g d 2 Is NA NA 5 Nmnaber of citizen conriplaints processed each day 5 5 5 10 Speciai event support NA NA 17 17 Councii agpn( ,.af p, epared/processed S7 66 72 87 of cont,ausf gree.,,nentsaw2uded NA 30 2,11' da City Council Budget Workshop - May 27, 2014 137 'I i WORKS sip: 0 MISSION: The Maintenance Division is responsible or all City street & sidewalks, parks, facilities, and lake maintenance. Street maintenance provides well- maintained right -of -way areas for the safety and mobility of motorists, bicyclists and pedestrians, including traffic signing and striping as �,,,.a.. .ng —Divi ion � pr gr -- w also - -=-- ,., - , uu c�.wu ny Lrie nilry,u2er u,� ulvtstutl. 1ll1J program Wlll d1sU I(la7tilalll 1.1 ly-ow- ned storm drains, catch basins, and surface drainage facilities, and monitor illegal dump areas in support of the City's NPDES program. Park maintenance provide services to include mowing and trimming of turf areas, pruning shrubs and ground cover, trimming trees, applying fertilizer applications, litter removal, weed control, repair and monitoring of irrigation systems, replacement of plant materials, payment of water and electric utility charges, and administration costs. Lake maintenance maximizes the beneficial use of the City's unique aquatic resources for the betterment of the community by developing and implementing measures to protect water quality, stabilize the Lake - level, enhance wildlife habitat, ensure public safety and expand recreational lake activities. kluiupieteu the T uscany Hills Piariting Project and Mlonument Replacement for the Tuscany Hills HOA. k Installed the City's first Special Needs Swing at Canyon Hills Community Park. Reduced the volume of irrigation water lost to broker: pipes, sprinklers and other leaks by increased monitoring and installation of electronically actuated valves, with flow sensors, to antnmatir::d1wturn nff,n,atcr ln,-in moinrIn Irc • .................. .,........ Reduced injury and liability by retrofitting or replacing concrete pads, sidewalks and curbs that were lifting, cracking or in general poor condition. • Completed Interior and Exterior Painting, Window Replacements, Brick Stairs, Portico Lighting and various additional upgrades for the Cultural Center Retrofit Project. • Reduced operating cost of Seaport Boat Launch Facility by continuing to perform the majority of maintenance tasks in- house, such as annual parking lot striping, landscaping and janitorial. • Support revisions to the Local Cooperative Agreement to add supplemental water to the lake at an elevation below 1,247' MSL. • Maintain dissolved oxygen levels above 2ppm at 1 -foot off the bottom to reduce algal biomass by 25% and prevent fish kills. Collaborate with EVMWD in developing standard operating procedures to optimize the efficiency of the DE stratification and Diffused Aeration systems based on the data collected through the aeration monitoring. City Council Budget Workshop - May 27, 2014 138 PUBLIC O••, Division: GOALS FISCAL YEAR 2014 -15: • Develop a park assessment program for maintenance and repairs of park facilities. • Improve turf on sports fields by re- sodding bare patches during off season. • Reduce injury and liability, as well as meet ADA compliance in children's play areas by replacing sand with wood fiber. • Develop a preventative maintenance program for asphalt paving of parking lots. • Develop a painting program for park facilities. • Systematically replace fallen or missing trees. • Reduce capital costs and major repair costs by implementing a preventative maintenance program for City facilities. • Reduce capital costs and liability through increased inspection and performing frequent minor repairs of flooring in City facilities. • Improve aesthetics of City facilities and control costs by increased frequency of touch -up painting. • Develop a preventative maintenance program for asphalt paving of parking lots. • Obtain private investment to improve LERA Campground by preparing Request for Proposals (RFP) for long -term concessions agreement in exchange for development. • Administer Prop -40 Grant for Wetlands Enhancement Project to demonstrate and foster the ecological approach to improve the Lake's water quality. • Deter introduction of Invasive Mussels through public education, public information and training of commercial Boat Launch Facility Staff. • Improve flow distribution of Axial Flow Pump DE stratification System. • In conjunction with the TMDL Task Force, develop pollutant trading program to offset nutrient flux from sediments through in -lake treatments to increase nutrient load allocations for watershed stakeholders. • Construct improvements to Whiskers Fishing Beach to provide expanded parking, paved ADA parking and safety fencing to channel visitors past safety signage. City Council Budget Workshop -May 27, 2014 139 PUBLIC WORKS 1 A n: MAINTENA11 'I City Council Budget Workshop - May 27, 2014 140 FY 2012-13 F'172012-13 FY 2013.14 FY 2014-15 PERFORMANCE MEASURES Target — Actuals Target Target NumbFr ofstorm driln inspected inn cleaned NA 1,082/127 108?=127 1-,-'(m/-135 Mumber of street signs repla ced, repaired and histal led NA 1,031 1,031 1,050 Asphalt/pol hole repairs ('square feet) NA 1,631 1,631 2,000 Paved surface streets m.aintained finfles) 280 230 280 280 Dh-t surface streets-nainta'ned (nifles) 7 7 7 7 Citizen set-vice oradel requests and responded- ?,in 3 days X, A NA 100% 100% Curbs Dainted (hneai' feet) N-A 7,072 7,072 3,000 Sidewalk repair (square. feet) NA NA 3,895 4,000 Slum, Sea! applied (square feet) NA NA 130,000 180,000 Crack Seal applied (lu-jear feet) NA 300 300 600 Vehicles and trailers maintained 86 86 93 95 Tractors and imple.-riemis r-iaffitained 30 30 41 43 Vessels maintained 13 13 13 13 Snnali pvv,,er equ"ap-nent main inpol* 138 138 140 141 Avcdon off surPlas -e-11.1cleS and, 21 21 25 Citizensen,keorde r 1000�b 1001% 100% 100% 'N'u, ire, - ofg-rafflid cases reported and abated ."M hothue 5 S 5 5 Nurabe,.- ofgraff irdcases repo' cd and abated --'a %vebs' 34 34 34 40 Numbe, ofg-affit'd cases reported and abated via "Sae Click Fix" 20 20 20 30 I N umn b e r ofgraffitl ca. e epm ted a-.,-id aba-led front counter 80 so 80 99 graffiti. removed fron-ll-iarks (square feet) 1,500 1,500 1,500 1,500 of notices n-iaifed to propi,.,-w ov,-ers 5,000 5,00() 7,500 Nu N nnbcr ofprivate lots cleaner >>r staff 630 631 395 420 N'unnber ofcases irfvest gated 115 11 '120 50 Nuinber of m 'o,,)erl� M es assessedfo - -,veeda'baten-lent NA NA 13 13 Acres of par, and ma'mained 135 135 135 135 N"wriber ofs"tes mantainedl, ? 22 22 Playground, eq prnenv audits 6 6 6 6 Num,ber ofvo unteers 100 100 100 100 City Council Budget Workshop - May 27, 2014 140 PUBLIC WORKS Division: MAINTENANCE PERFORMANCE MEASURES (cont.) Numbe • of facilities maintained Total square footage of facil"ties maintained Number of daily lake use, passes sold Number of lake citations issued Nunnber of boatling collisions reported .Average algaebiomm (micrograrns of chlorophyll -per liter) Pe centage of monitoring period with o�y,gen levels above 2.0 mL7/L as measured 1-foot off the bottom Percentage of nionitoring period with a temperature difference less than 2oF betvveen surface and bottom waters Number of boats laumched Number of boat ramap accident ciamns Annual supplemental water additions (acre -feet) Unit cost per acre-foot of supplemental -water (S,/.AF) N,vm ber of months lake elevation is above 1240-feet 14SL FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 Target Actimls Target Target 9 9 9 9 31,113 31,113 31,113 31,113 22,000 22,000 22,000 22,000 3s0 350 350 350 3 3 3 3 40 440 40 40 9s% 9s% 95% 9s% 9s% 95% 95% 95% 11,000 11,000 11,000 11,000 4,000 4,000 4,000 4,000 _2L 225 225 225 12 12 12 12 City Council Budget Workshop - May 27, 201• 141 FISSION: The Community Services Department provide a variety of programs that educate, entertain and enrich the community. The Department delivers exceptional special events for the entire family. Arrange for services and programs that are needed by those with special needs, teens, and seniors. Provide professional leadership through recreational programs, services, and events that enhance the q_ualit_v of life in the community. Citywide Events Athletics I I Communit Services y I Human Services Winterfest Youth Sports Recreation Senior Center Programming Children's Fair Field Rentals FContract Classes Teens Community Park Events Aquatics Development Cultural Events I ( Facility Rentals Volunteers City Council Budget Workshop - May 27, 2014 142 Divisiom Recreation Expenditure Summary Personnel Services Contract SenIces Materials and Supplies Dlv,,sion: Con-nnunity, Center Expenditure Summary Personnel Services Cont-act Services Materials and Supphes Capital Outlay Divisiom S+-niorCente-r Expenditure Summary Personnel Services Contract Sea vices Mater',als and Supplies Capital Outlay Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 126,888 $ 156,323 S 262,148 S 594,507 28,382 58,981 76,500 96,300 1,797 1,926 2,000 2,000 S 157,067 $ 217,230 $ 340,643 S 692,807 Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 S 306,087 S 301,269 S 252,603 S 385,484 154, 749 180,846 188,590 199"830 19,545 20,716 18,500 19,500 - 5,906 $ 480,381 $ 508,737 $ 459,693 $ 604,814 Funding Source: General Fund FY11.12 FY12-13 FY13-14 FY 14-15 ACTUALS ACTUALS BUDGETED PROPOSED S 130,997 S 130,536 5 128,832 S 133,752 45,489 65,413 71,168 71,168 2,912 4,343 3,700 3,7100 - 6,635 - - S 179,398 S 206,927 $ 203,700 S 208,620 City Council Budget Workshop -May 27, 2014 143 RECREATION Directm of Communit:v Senvicef Recreation MaTiager Project Analys i - PT Special Events Coordinator ,Volunteer' Coordinator - PT Office Specialist 11 Total COMMUNITY CENTER Su trer:f^or•- kecaeatio:r Rec•eaflon, Aide - PT Recreat-Ion Specialist - PT P Pri—q'inn T P8A - PT Warez Safet; Instructor - PT Total SENIOR CENTER Coinintinity Se-v iccs Coordinator B-,.,).s Driver - PT Recreation Leader - PT Office Saed'aflst I - PT Total Department Total 0,00 1.00 1.00 1,00 0,00 1.00 0.00 1,00 1,00 1,C)CI (U)n 1 1,30 0.00 1'00 0,00 1.00 1,00 3.00 3.00 6.00 100 0.00 1,00 3,00 3,00 6,00 1.00 1,00 2,00 6,00 0,00 6.00 15.00 2.00 17,00 1,00 0,00 1.00 OM 1,00 1,00 0.00 1.00 1.00 1,00 (1.00) 0,00 .00 20.00 6.00 26,00 City Council Budget Workshop -May 27, 2014 144 11 U U N ! .` �IZifCli 11�ICHIMM KK191W."1I[/7I MISSION: The Recreation Division is responsible for providing comprehensive, Citywide recreation programs that meet the recreation and human services need within the community. ACCOMPLISHMENTS FISCAL YEAR 2013 -14: Obtained DBW Grant for the Lake Elsinore Aquatics Center. Submitted for the Housing- Related Parks Program Grant. GOALS FISCAL YEAR 2014 -15: Develop global agreement for facility use of schools and parks with LEUSD. * Seek alternative revenue sources through grants, stimulus funding, and fees. * Develop criteria and categories for "Park User Fees" and adjust fees accordingly. Assist with administration of CDBG funds for improvements to Lakepoint Park. * Plan and conduct Music Festival in coordination with EVAN. PERFORMANCE MEASURES Process spec,W event app ,'cetloils Nu -inber of m` a e .•e l i,s he G at the C a` t,. ' Center Coinnnunity S eet,ngs at th e C, €.! `t de:lter co- sponsored e..e�)ts Number of nevr recreation prci a n,:_ ,plenlented FY 2012 -13 FY 2012.13 FY 2013 -14 FY 2014 -15 Target Actua Is Target Target S S 26 22 5 °u 240 12 13 15 15 20 5 6 E. 5 S 5 5 City Council Budget Workshop - May 27, 2014 14S 111UT 107 t � MISSION: The Community Center Division is provides an array of activities that are both educational and entertaining for the community. ACCOrI °LiSH :iEAv a S vier A' YEAR 2013 -14: Developed a system to allow both unsupervised and supervised sessions at McVicker Skate Park. GOALS FISCAL YEAR 2014 -15: Collaborate with HOA's to develop seasonal events; combined efforts will increase recreational activities and reduce expenses for the City. Increase revenue by stimulating rental use of City Recreational Facilities through development of web page, flyers and cable ad. :m Creates u site uan ual For the indac AVick er Canyon JCLcle 'Park to to nU1ude documents, polk les, procedures and staff training guidelines. x Collaborate with LEUSD to establish a city -wide needs assessment aimed at identifying and developing programs for Special Needs Children and their Families. City Council Budget Workshop - May 27, 2014 146 FY 2012-1.3 1=Y'2012 -1.3 FY 2013.14 F4' 2014.1.5 PERFORMANCE MEASURES Target Actuals Target 'Target S`aecial even. s 3 6 6 12 Rentals 10 1S 15 24 N to r,'oer of classes offe.•ed 20 33 33 30 N, r -, :- ,�.:t�ter Ltf alei;v claasses 'S 4 5 corm I a €iy Ce,i a; use_•s 40,000 -0,000 40,000 42,700 Co —inn it _: eefl ids 10 15 15 ] 3 City Council Budget Workshop - May 27, 2014 146 NIJUNUTIUMAMMAY UN'�F.`l FGAIR ii M UN 11 MI I`N x'11:7 MISSION: The Senior Center Division provides a wide variety of recreational, self- enrichment and education programs for the over 50 generation. The facility includes a state of the art computer lab, billiard room, television lounge, a reading room, dinning hall, patio areas, garden boxes and a service kitchen. The Division provides social, recreational, physical and educational opportunities at low or no cost. ACCOMPLISHMENTS FISCAL YEAR 2013 -14: x Developed Senior Van Program to transport seniors to events and activities outside of the Center. The Program provides two activities per month, including trip and shuttle services. Supported programs and services for seniors through fund - raising efforts. GOALS FISCAL YEAR 2014 -15: �z Collaborate with agencies to provide health, education and screening services for senior citi- zens. • Increase participation in Health related programs and services (including the Smart Walkers, Health Screenings and education programs). • Develop programs that encourage active participation and challenges the creativity of the participants. • Offer two new classes and two new programs; increasing activity and providing improved health for older adults. PERFORMANCE MEASURES Offer health education &. screenings per year Coi ?Imlunt, nePtings at Senior (:enter Average daily prom ann 3- endance Ne'.'J J3`C��2'al ? ?S d7;d c. aSSeS FY 2012-13 FY2012.13 FY2013 -14 FY 2014 -15 Target Actuais Target Target 3S 36 36 48 10 12 12 r 10 16 16 10 100 100 100 120 _ 5 City Council Budget Workshop -May 27, 2014 147 FY12 -13 FY13 -14 FY 14 -15 FY 14 -15 AUDITED CURRENT DEPARTMENT PRELIMINARY $bncrease/ %Increase/ Account Number Object ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4510 RECREATION PERSONNEL SERVICES 450.10 -10 REGULAR EMPLOYEES $ 102,872 $ 155,747 $ 420,602 $ 372,001 $ 216,254 138.85% 450.10 -20 TEMP /PART -TIME EMPLOYEE - 19,491 16,192 59,993 40,502 207.80% 450.10 -30 OVERTIME - - 2,650 2,650 2,650 1, 450.10 -37 CELL PHONE ALLOWANCE 960 960 960 450.10 -39 CAR ALLOWANCE 2,600 2,400 7,200 7,200 4,800 200.00% 450.10 -40 EMPLOYEE INSURANCE 15,222 26,231 57,330 57,330 31,099 118.56% 450.10 -60 RETIREMENT - PERS 26;170 41,7711 78,065 47,482 5,7� 1 450.10 -65 SOCIALSECURITY 6,304 10,865 24,927 24,629 13,764 126.68% 450.10 -66 MEDICARE 1,474 2,541 6,452 6,382 3,841 151.16% 450.10 -70 WORKERS COMPENSATION 633 1,241 14,738 14,692 13,451 1083.88% 450.10 -80 S.D.I. 1,048 1,861 1,188 1,188 (673) - 36.16% Total: PERSONNEL SERVICES 156,323 262,148 630,304 594,507 332,359 126.78% CONTRACTUAL SERVICES 450.20 -01 ADVERTISING - 500 500 Soo - 0.00% Bids Soo 450.20 -02 COMMUNITY PROMOTION 12,922 26,000 54,500 54,500 28,500 109.62% Concerts /Music Festivals 7,000 Misc. Expense (Additional Events) 3,000 Posters 500 Winterfest 9,000 Winterfest Snow 6,500 4th of July events 24,000 FTA IEFC Marketing 2,000 2,500 450.20 -03 SPECIAL EVENT PROF.SRVCS. 36,10S 26,500 36,500 36,500 10,000 37.74% Fireworks 35,000 Special Events Promo Displays 1,500 4Sn.20-12 INSURnNUH - LIABI ,,,, , , i t 14,000 - (i4,000) - 1uu.ull/ 450.20 -1S EQUIP, MAINT. & REPAIR - 500 500 - (500) - 100.00% 450.20 -17 POSTAGE /BULK MAILING 24 100 100 100 - 0.00% 450.20 -18 PUBLICATIONS & MEMBERSHIP - 300 300 300 - 0.00% Civic Organization Membership 175 Costco Membership 125 450.20 -19 RENT OF PROPERTY & EQUIP. 3,622 3,000 3,000 - (3,000) - 100.00% 450.20 -20 PRORJECH. &OTHER SERVICE 375 900 900 900 - 0.00% Temporary Employment Service 400 Security Services 500 450.20 -22 TRAVEL &MEETING EXPENSE 21 1,5uu 1,500 1,500 - 0.00% Seminars /Workshops 500 1PIA 400 CPRS 600 450.20 -23 TRAINING & EDUCATION 195 3,200 3,200 2,000 (1,200) - 37.50% Rcimbu sennent 2,000 Total: CONTRACTUAL SERVICES 58,981 76,500 115,000 96,300 19,800 25.88% MATERIALS AND SUPPLIES 450.30 -30 OFFICE SUPPLY(INCL.PRINT) 56S 1,000 1,000 1,000 - 0.00% 450.30 -33 SPECIAL DEPARTMENT SUPPLY 1,361 1,000 1,000 1,000 - 0.00% Event Supplies 500 Miscellaneous Supplies 500 Total: MATERIALS AND SUPPLIES 1,926 2,000 2,000 2,000 - 0.00% Total: RECREATION .$ 217,230 $ - 340,64II - $- 747,304 i$ 692,807 $ 352,159 - 103,38% -. City Council Budget Workshop - May 27, 2014 148 CITY OF RECREATION LAKE ELSINORE City Council Budget Workshop - May 27, 2014 149 FY12 -13 FY1.3 -14 FY 14 -15 FY 14 -15 AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ %Increase/ Account Number Object ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4520 COMMUNITY CENTER PERSONNEL SERVICES 451.10 -10 REGULAR EMPLOYEES $ 82,034 $ 79,361 $ 84,783 $ 84,783 $ 5,422 6.83% 451.10 -20 TEMP/PART-TIME EMPLOYEE 136,499 110,876 131,331 209,293 98,417 88.76% 451.10 -30 OVERTIME 121 2,400 2,842 2,842 442 18.42% 451.10 -40 EMPLOYEE INSURANCE 19,662 16,791 17,233 17,233 442 2.63% 451.10 -60 RETIREMENT - PERS 39,519 22,560 39,269 34,976 12,416 SS.04% 451.10 -65 SOCIAL SECURITY 13,537 11,882 13,400 18,234 6,352 53.46% 451.10 -66 MEDICARE 3,166 2,779 3,131 4,264 1,485 53.44% 451.10 -70 WORKERS COMPENSATION 4,544 3,654 10,278 11,073 7,419 203.04% 451.10 -80 S.D.I. 2,187 2,300 2,786 2,786 486 21.13% Total: PERSONNEL SERVICES 301,269 252,603 305,053 385,484 132,881 52.60% CONTRACTUAL SERVICES 451.20 -01 ADVERTISING - 500 500 500 - 0.00% 451.20 -02 COMMUNITY PROMOTION 9,355 12,200 12,200 12,200 - 0.00% Music copywriter license 1,000 Events (SK, Winterfest, Egg Hunt) 3,000 Miscellaneous 200 Printing Services 8,000 451.20 -15 EQUIP. MAINT, & REPAIR 415 1,000 1,000 1,000 - 0.00% Miscellaneous 1,000 451.20 -16 MAINT /REPAIR BLDGS.GRNDS. 5,678 12,000 12,000 12,000 - 0.00% Heating & Air Service 2,000 Miscellaneous Repairs 5,000 Skate Park Repairs 4,000 Plumbing Service 1,000 451.20 -17 POSTAGE & FRIEGHT - 200 200 200 - 0.00% 451,20 -18 PUBLICATIONS & MEMBERSHIP 185 425 425 425 - 0.00% CPRS 155 Civic Organization Membership 270 451.20 -19 RENT OF PROPERTY & EQUIP. 20,422 27,000 27,000 27,000 - 0.00% LHS Pool 12,000 Terra Cotta Gym 10,000 Stage & P.A. System 3,000 Miscellaneous Rentals 2,000 451,20 -20 PROF.,TECH. &OTHER SERVICE 129,066 112,360 123,600 123,600 11,240 10.00% Janitorial Service 5,000 Registration Software Maintenance 3,500 Computer Alert 700 Contract Classes 101,700 Pest Control Service 360 Miscellaneous Services 12,340 451.20 -22 TRAVEL& MEETING EXPENSE - S00 500 500 - 0.00% Miscellaneous 500 451.20 -23 TRAINING & EDUCATION - Soo 500 500 - 0.00% Seminars /Wm kshops 500 451.20 -24 ELECTRIC SERVICE 8,128 14,400 14,400 14,400 - 0.00% 451.20 -25 GAS SERVICE 325 505 505 505 - 0.00% 451.20 -26 WATER &SEWER SERVICE 4,649 5,000 5,000 5,000 - 0.00% 451.20 -27 TELEPHONE 2,623 2,000 2,000 2,000 0.00% Total: CONTRACTUAL SERVICES 180,846 188,590 199,830 199,830 11,240 5.96% MATERIALS AND SUPPLIES 451.30 -20 MAINT & REPAIRS MATERIALS 1,869 2,000 3,000 3,000 1,000 50.00% Miscellaneous Supplies 3,000 451.30 -30 OFFICE SUPPLY(INCL.PRINT) 2,141 3,000 3,000 3,000 - 0.00% 451.30 -33 SPECIAL DEPARTMENT SUPPLY 16,706 13,500 13,500 13,500 - 0.00% Fish Stocking 1,000 Elsinore Electric 100 Lumber Supplies 1,000 Impact Pt emotional Items 5,400 Hone Improvement Vendors Soo Miscellaneous Supplies 500 Skate Park Supplies 5,000 Total: MATERIALS AND SUPPLIES 20,716 18,500 19,500 19,500 1,000 5.41% CAPITAL OUTLAY 451.40 -SO MACHINERY & EQUIPMENT 5,906 - n/a Total: CAPITAL OUTLAY 5,906 - - - - 11/a Total: COMMUNiTYCENTER $ 508,737 $ ` 459,693 `> $ 524,383 ' -$ 604)814 $ 145,121 31.57^/x: '< City Council Budget Workshop - May 27, 2014 149 FYIZ -13 FY13 -14 FY 14 -15 FY 14 -15 AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ % Increase/ Account Number Object ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4530 SENIORCENTER PERSONNEL SERVICES 457.10 -10 REGULAR EMPLOYEES $ 64,505 $ 60,862 $ 67,088 $ 67,088 $ 6,226 10,23% 457.10 -20 TEMP /PART -TIME EMPLOYEE 19,391 25,688 15,122 25,613 (7S) -0,29% 457.10 -30 OVERTIME 253 - - - „/a 457.10 -40 EMPLOYEE INSURANCE 16,222 16,995 16,076 16,076 (919) -5,41% 457.10 -60 RETIREMENT- PERS 21,659 16,323 18,248 17,337 1,014 6,21% 457,10 -65 SOCIAL SECURITY 5,045 5,366 5,104 2,755 (2,611) - 48,66% 45710 -66 MEDICARE 1;780 1,255 _,194 1,346 ,. 7.25;% 457.10 -70 WORKERS COMPENSATION 1,439 1,304 1,466 2,545 1,241 95.17% 457.10 -80 S.D.I. 842 1,039 __.._....._ 992 992 (471 - 4,52% Total: PERSONNEL SERVICES 130,536 128,832 125,290 133752 4,920 3.82% CONTRACTUAL SERVICES 457.20 -02 COMMUNITY PROMOTION 69 - - - - n/a 457.20 -09 CABLE SERVICE 695 1,000 1,000 1,000 - 0.00% 457.20 -15 EQUIP. MAINT. &REPAIR - 1,000 1,000 1,000 - 0.00% 457.20 -16 MAINT /REPAIR BLDGS.GRNDS, 19,192 16,000 16,000 16,000 - 0.00% Refirigeratioi& Air Condition Repairs 8,100 Miscellaneous Repairs 6,000 Plumbing Repairs Soo Window Cleaning 1,400 457.20 -18 PUBLICATIONS & MEMBERSHIP 60 200 200 200 - 0.00% Notary 100 Miscellaneous 100 ASV •�,. ° en ° -20 ,,•• CH.&OT„E R, SERVICE 26,063 29,628 29,628 29,628 - 0.00% janitorial Service 10,780 Alarm Service 300 Contract Classes 8,800 Landscaping Contract 6,468 Pest Control Service L 780 457.20 -22 TRAVEL& M ELTING EXPENSE 418 600 600 600 - 0,00% Miscellaneous 450 Mileage 150 457.20 -23 TRAINING & EDUCATION 492 500 500 500 - 0.00% Seminars /Wo ksbops Soo 457.20 -24 ELECTRIC 10,733 14,000 14,000 14,000 - 0.00% 457.20 -25 GAS 530 800 800 800 - 0.00% 457.20 -26 WATER 3,671 4,800 4,800 4,800 - 0.00% 4'7.20 -27 TELEPHONE 3,490 2,640 2,640 2,640 0.00% Total: CONTRACTUAL SERVICES 65,413 71,168 71,168 71,168 0.00% MATERIALS AND SUPPLIES 457,30 -20 MAINT.& REPAIR SUPPLIES 1,578 1,000 1,0nn 1,000 - 0.00% 457.30 -30 OFFICE SUPPLY(INCL.PRINT) 1,543 1,200 1,200 1,200 - 0.00% Miscellaneous Supplies 900 Printing 300 457.30 -33 SPECIAL DEPARTMENT SUPPLY 1,222 1,500 1,500 1,500 - 0100% Miscellaneous Supplies 500 Party Items for Events Soo Hone Improvement Supplies 500 Total: MATERIALS AND SUPPLIES 4,343 3,700 3,700 3,700 0.00% CAPITAL OUTLAY 457,40 -11 BUILDINGS & STRUCTURES 6,635 n/a Total: CAPITAL OUTLAY 6,635 - - -:J00 n/a Total SENIOR CENTER $ 206,8271 $ 203,700 $ 1-58 $ 208:620 $ " 4920 2,42% Total. COMMUNITY SERVICES DEPARTMENT $ ? 932,894 $ 1:_04,041 $ 1,471,845 r$ 1,506,241 L$_502 200 50.02% City Council Budget Workshop - May 27, 2014 150 MISSION: The Non-Departmental Division is a cost center for general administrative expenditures such as retiree medical premiums, sales tax agreements property tax administration fee, and miscellaneous banking fees. Divisiom Non - Departmental Funding Source: General Fund FY11-12 FY12-13 FY13-14 FY 14-15 Expenditure Summary ACTUALS ACTUALS BUDGETED PROPOSED Personnel Services 449,159 S 679,398 S 654,450 S 654,450 Contract Services 1,371,766 1,245,845 1,170,000 1,065,000 Materials and Supplies - 1,196 2,500 2,500 othe", 409,066 423,880 760,281 1,129,050 Transfrrs 63,000 - - S 2,292,991 $ 2,355,319 $ 2,587,231 S 2,351,000 Division: Transfers Funding Source: General Fund FY11-12 FY12-13 FY13-14 F1' 14-15 Expenditure Summary ACTUAIS ACTUALS BUDGETED PROPOSED Tranisfers S 1,031,561 S 677,417 S 334'098 S 384,098 $ 1,031,561 $ 677,417 $ 384,098 $ 384,098 City Council Budget Workshop - May 27, 2014 151 1 , CITY OF -°°-mm"NON-DEPARTMENTAL 'ELSINORE Arbor; Sports Capit al of the World FY12 -13 FY13 -14 FY 14 -15 FY14 -15 Account AUDITED CURRENT DEPARTMENT PRELIMINARY $Increase/ % Increase/ Number Object ACTUALS BUDGET REQUEST BUDGET (Decrease) (Decrease) 100 -4990 NON- DEPARTMENTAL PERSONNEL SERVICES 499.10 -10 REGULAR EMPLOYEES $ 137,637 $ 102,350 $ 102,350 $ 102,350 $ - 0.00% 499.10 -40 EMPLOYEE INSURANCE 478,986 500,000 500,000 500,000 - 0.00% 499.10 -60 RETIREMENT - PERS 36,521 25,200 25,200 25,200 - 0.00% 499.10 -65 RETIREMENT -FICA 2,761 5,000 5,000 5,000 - 0.00% 499.10 -66 MEDICARE 1,987 1,000 1,000 1,000 - 0.00% 499.10 -70 WORKERS COMPENSATION 2,821 200 200 200 - 0.00% 499.10 -80 S.D.I. 445 700 700 700 - 0.00% 499.10 -81 SUI 18,240 20,000 20,000 20,000 0.00% Total: PERSONNEL SERVICES 679,398 654,450 6S4,450 6544_50„ _.. _ - 0.00% CONTRACTUAL SERVICES 499.20 -05 BANKCHARGES 41,212 35,000 35,000 35,000 - 0.00% 499.20 -20 PROF,TECH. &OTHER SVCS. 351,140 120,000 120,000 120,000 - 0.00% County Property Tax Admin Fee 120,000 499.20 -22 TRAVEL& MEETING EXPENSE 53 5,000 5,000 - (5,000) - 100,00% 499.20 -24 ELECTRIC 8,452 10,000 10,000 10,000 - 0.00% Stadium Utility Pole Parking Lot 499,20 -29 REIMBURSEMENTS 844,988 1,000,000 900,000 900,000 (100,000) Total: CONTRACTUAL SERVICES 1,245,845 1,170,000 1,070,000 1,065,000 (105,000) -8.97% MATERIALS AND SUPPLIES 499,30 -33 SPECIAL DEPT SUPPLIES 1,196 2,500 2,500 2,500 0.00% Total: MATERIALS AND SUPPLIES 1,196 2,500 2,500 2,500 0.00% OTHER 49050 -1n INTEREST . -...,_ __ INTEREST v a i ., 6 v 368,769 106.64 % 499.50 -20 DEBT REDEMPTION 410,000 565,000 565,000 565,000 0.00% Total: OTHER 428,880 760,281 1,129,050 1,129,050 368,769 48.50% Total: NON- DEPARTMENTAL 2,355,319 2,587,231 ____2,1351,000 263,769 10.20% 100 -4999 TRANSFERS TRANSFERS 499.90 -98 Maintenance & Lighting (LLMD's) 677,417 384,098 384,098 384,098 0.00% Total: TRANSFERS 677,417 384,098 384,098 384,098 0.00% Total: TRANSFERS 677,417 384,098 384,098 384,098 0.00% ' Total_ NON- DEPARTMENT $ 3,032,736 $" 2,971,329 - $ " 3,240,098 ': S 3,235,098 ?$ ' ' - 263;764 8.88% City Council Budget Workshop - May 27, 2014 152 I W.Al � G tH a U11 i •` r MISSION: The Lake Elsinore Public Financing Authority (the "Authority ") is a joint exercise of powers between the City of Lake Elsinore (the "City ") and the Lake Elsinore Redevelopment Agency (the "Agency "), created by a joint powers agreement dated July 25, 1989. On February 1, 2012, the Lake Elsinore Redevelopment Agency was dissolved by legislation from the California State Legislature and a decision by the California Supreme Court. The City of Lake Elsinore is the Successor Agency of the Lake Elsinore Redevelopment Agency which oversees the remaining activities of the former Lake Elsinore Redevelopment Agency. The purpose of the Authority is to provide financing for public capital improvements for the City and the former Redevelopment Agency, the acquisition by the Authority of such public capital improvements and /or the purchase by the Authority of local obligations within the meaning of the Bond Law under the Marks -Roos Bond Pool Act of 1985. Under the Bond Law, the Authority has the power to issue special revenue bonds to pay the cost of any public capital improvement. City Council Budget Workshop - May 27, 2014 153 City Council Budget Workshop - May 27, 2014 1.54 LAKE ELSINORE RECREATION AUTHORITY MISSION: The Lake Elsinore Recreation Authority (the "Authority ") is a joint exercise of powers between the City of Lake Elsinore (the "City ") and the Lake Elsinore Redevelopment Agency (the "Agency "), which was dissolved effective February 1, 2012, created by a joint powers agreement dated December 1, 1996. The Recreation Authority continues to function without the Agency. The purpose of the Authority is to provide, through the issuance of revenue bonds, a financing pool to fund capital improvement projects. These revenue bonds are to be repaid solely from the revenues of certain public obligations. City Council Budget Workshop - May 27, 2014 1513 y lijU City Council Budget Workshop -May 27, 2014 156 SUCCESSOR AGENCY TO THE LAKE ELSINORE REDEVELOPMENT AGENCY MISSION: In June 2011, the Governor of California signed ABx1 26, which dissolved redevelopment agencies effective February 1, 2012 and provided for the designation of successor agencies to oversee the completion of previously obligated redevelopment activities. As a result, all assets of the redevelopment agency were transferred to the Successor Agency of the Redevelopment Agency (SARDA) on February 1, 2012 and the City Council began serving as the successor agency. City Council Budget Workshop -May 27, 2014 157 City Council Budget Workshop -May 27, 2014 158 The five -year financial forecast was developed to assist in long range planning and policy development. The five -year financial forecast provides a tool to evaluate the ability of the City to fund proposed programs, operating and maintenance costs, capital expenditures, as well as operating costs related to future capital improvement projects. However, as the City continues to grow, it is important to ensure that it can meet increasing demands, and be in a position to respond to possible changes in economic conditions. The five -year financial forecast is a dynamic tool that requires periodic update and monitoring of its underlying assumptions to keep the City in a position of strong fiscal condition. The five -year financial forecast will be presented at a later time. TM City Council Budget Workshop - May 27, 2014 159 City Council Budget Workshop -May 27, 2014 160 ACCRUAL BASIS — The recording of the financial effects on a government of transactions and other events and circumstances that have cash consequences for the government in the periods in which those transactions, events, and circumstances occur, rather than only in the periods in which cash is received or paid by the government. ACTUAL - Represents the actual costs from the results of operations. ADOPTED - Represents the budget as approved by the City Council. AGENCY FUND - A fund normally used to account for assets held by a government as an agent for individuals, private organizations or other governments and /or other funds. APPROPRIATION - A legal authorization granted by the City Council to make expenditures and incur obligations for specific purposes. AUDIT - A systematic collection of the sufficient, competent evidential matter needed to attest to the fairness of management's assertions in the financial statements or to evaluate whether management has efficiently and effectively carried out its responsibilities. BALANCE SHEET - The financial statement disclosing the assets, liabilities, and equity of an entity at a specified date. BUDGET - A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. BUDGETARY CONTROL - The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. CAPITAL EXPENDITURES - Expenditures resulting in the acquisition of or addition to the government's general fixed assets having a unit cost of greater than $5,000 and a useful life exceeding five years. CAPITAL IMPROVEMENT PROGRAM (CIP) - A comprehensive plan which projects the capital needs of the community. Generally, it is a cyclical process that projects the needs for a set number of years. Capital improvements plans are essential to sound infrastructure and financial planning. The annual capital budget is derived from the long -term CIP. CAPITAL OUTLAY - Expenditures which qualify as capital costs according to accounting standards. This includes furniture, fixtures, machinery, equipment, and other relatively minor fixed assets. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) - Funds allocated to local government from the federal government, usually through a local clearinghouse (Riverside County Economic Development Agency), based on a formula, but required to be applied for and required to be used within a broad functional area such as community development. City Council Budget Workshop - May 27, 2014 163 fl i i' 1 CONTINGENCY - A budgetary reserve set aside for emergency or unanticipated expenditures. DEBT SERVICE FUND - A fund established to account for the accumulation of resources for, and the payment of, general long -term debt principal and interest. Sometimes referred to as a Sinking Fund. DESIGNATED FUND BALANCE - Management's intended use of available expendable financial resources in governmental funds reflecting actual plans approved by the City Council. ENCUMBRANCE - Obligations in the form of purchase orders, contracts, or other commitments. They cease to be encumbrances when paid, cancelled, or when the actual liability is set up. ESTIMATED - Represents the original adopted budget plus any approved changes and anticipated year -end adjustments. EXPENDITURES - Decreases in net financial resources that include current operating expenses that require the current or future use of net current assets, debt services, and capital outlays. FEES - Charges for specific services. FISCAL YEAR - The period designated by the City for the beginning and ending of financial transactions. The fiscal year begins July 1 and ends June 30. FRANCHISE - A special privilege granted by a government, permitting the continued use of public property, such as refuse disposal and cable television, and usually involving the elements of monopoly and regulation. FULL -TIME EQUIVALENTS (FTE) - The amount of time a position has been budgeted for in terms of the a YSlnmit r)f tirnrR a rnailar fill_tir n Pm y lmr— nn-111, 117Q i iU—i- F „i. l. n_ - 1.� .., _e f7-- .. .l-, . . 1.— 1 a _Y — — 1 i y p,,, ,VL 2,080 hours in a year. FUND - A fiscal and accounting entity with a self - balancing set of accounts recording cash and other financial resources together with all related liabilities and residual equities or balances and changes therein which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. FUND BALANCE - The balance of net financial resources that are spendable or available for appropriation. GANN APPROPRIATIONS LIMIT - This term refers to Article XIIIB of the California State Constitution that places limits on the amount of proceeds from taxes that state and local governmental agencies can receive and spend each year. GENERAL FUND - The fund used to account for all financial resources except those required to be accounted for in another fund (i.e., enterprise or grant funds). Usually, the General Fund is the largest fund in a municipality. City Council Budget Workshop -May 27, 2014 164 GENERALLY ACCEPTED ACCOUNTING PRINCIPALS (GAAP) - The uniform minimum standards of and guidelines to financial accounting and reporting. They govern the form and content of the basic financial statements of an entity. GAAP encompass the conventions, rules, and procedures necessary to define the accepted accounting practices at a particular time. They include both broad guidelines of general application and detailed practices and procedures. GAAP provides a standard by which to measure financial presentations. GOALS - The desired result of accomplishments within a given time frame. GRANTS - Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. INTERNAL SERVICE FUNDS - A fund used to account for financing of goods or services provided by one department to other departments on a cost - reimbursement basis. LONG -TERM DEBT - Debt with a maturity of more than one year after the date of issue. MODIFIED ACCRUAL BASIS - The accrual basis of accounting adapted to the governmental fund -type measurement focus. Under it, revenues and other financial resource increments are recognized when they become susceptible to accrual that is when they become both "measurable" and "available" to finance expenditures of the current period. Expenditures are recognized when the fund liability is incurred except for (1) inventories of materials and supplies that may be considered expenditures either when purchased or when used. All governmental funds, expendable trust funds and agency funds are accounted for using the modified accrual basis for accounting. OBJECTIVES - The necessary steps that need to be accomplished to achieve a desired goal. OPERATING BUDGET - Plans of current expenditures and the proposed means of financing them. The annual operating budget is the primary means by which most of the financing, acquisition, spending and service delivery activities of a government are controlled. OPERATIONS & MAINTENANCE - Supplies and other materials used in the normal operations of City departments. Includes items such as books, maintenance materials, and contractual services. REVENUES - The yield of taxes and other sources of income that a governmental unit collects and receives for public use. SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY (SARDA) - Successor agency established due to ABxl. 26 which dissolved Redevelopment Agencies. Established to pay the debts and obligations and to perform the obligated activities of the former Temecula Redevelopment Agency (RDA). SPECIAL ASSESSMENT - A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. City Council Budget Workshop - May 27, 2014 165 TAXES - Compulsory charges levied by a government to finance services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits, such as special assessments. Neither does the term include charges for services rendered only to those paying such charges. TRANSFERS 1N /OUT - Authorized exchanges of cash or other resources between funds. UNDESIGNATE® FUND BALANCE - Available expendable financial resources in a governmental fund that are not the object of tentative management plans (i.e. designations.) USER CHARGES/FEES - The payment of a fee for direct receipt of a public service by the party benefiting from the service (i.e., building permit fees, recreation classes). City Council Budget Workshop - May 27, 2014 166