HomeMy WebLinkAbout14-162 Clean Harbors Environmental Services, Inc.CITY Oi i�
LADE LSINORE
DREAM EXTREME.
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT M. YATES
CITY MANAGER
DATE: JUNE 10, 2014
SUBJECT: CLEAN HARBORS ENVIRONMENTAL SERVICES, INC. —
PROFESSIONAL SERVICES AGREEMENT
Recommendation
Authorize the City Manager to enter into a contract with Clean Harbors
Environmental Services, Inc. (Clean Harbors) for the disposal of City
generated hazardous waste.
Background
The City of Lake Elsinore through an agreement with Riverside County
Waste Management jointly operates the Household Hazardous Waste
(HHW) Facility located adjacent to the City Yard. Clean Harbors contracted
with Riverside County Waste Management for the removal of all hazardous
waste at the City's facility and paid for the disposal of the hazardous waste at
the City's facility.
Discussion
Riverside County Waste Management changed its policy on the disposal of
abandoned waste due to an increase in costs to Riverside County. The cost
for abandoned waste that staff has collected will now be incurred by the City.
Riverside County Waste Management has negotiated with Clean Harbors
Environmental Services, Inc. to provide disposal services for the City at rates
equal to those with the County's Agreement for the HHW Facility. The
contract agreement between Clean Harbors Environmental Services, Inc.
and Riverside County Waste Management is now executed and staff can
now proceed with an agreement with Clean Harbors and budget for the
incurred cost to the City. Staff is requesting that Clean Harbors provide the
equivalent disposal rates and terms of the Clean Harbors agreement with
Annual Consumer Price Index Increase
June 10, 2014
Page 2
Riverside County Waste Management Department. City Staff will follow the
same process of Riverside County Waste Management for the collection of
abandoned waste.
Fiscal Impact
The cost for disposal of abandoned waste will be determined by the
substance and volume of what is collected. All costs will be paid through the
Environmental Services budget.
Prepared by: Nicole McCalmont
Sr. Engineering Technician
Vince Damasse
Director of Public Works
Approved by: Grant M. Yates
City Manager
Attachments: Clean Harbors Agreement
Clean Harbor — Exhibits A & B
AGREEMENT FOR SERVICES
This Agreement for Services (the "Agreement ") is made and entered into as of this
10th day of June, 2014, by and among the CITY OF LAKE ELSINORE, a municipal
corporation ( "City ") and CLEAN HARBORS ENVIRONMENTAL SERVICES, INC.
( "Contractor ").
RECITALS
A. City desires to retain Contractor to perform hazardous waste removal
services in the City and Contractor desires to provide such services and related work as set
forth in this Agreement.
B. Contractor possesses the skill, experience, ability, background, certification
and knowledge to provide the services described in this Agreement on the terms and
conditions described herein.
AGREEMENT
1. Scope of Services. Contractor shall perform the services described in the
"Scope of Services" attached as Exhibit "A" and incorporated herein by reference.
Contractor shall provide said services at the time, place, and in the manner as reasonably
specified and at the direction of the City through its staff.
2. Time of Performance. The services of Contractor are to commence upon
execution of this Agreement and shall continue during the initial one (1) year term of this
Agreement. The term of this Agreement may be extended by the City Manager upon
acceptance by Contractor, in yearly increments, not exceed four (4) years.
3. Compensation. Compensation to be paid to Contractor shall be in
accordance with Exhibit "B" and the authorization of the City Council. Payment by City
under this Agreement shall not be deemed a waiver of defects, even if such defects were
known to the City at the time of payment.
4. Method of Payment. Contractor shall submit monthly billings to City
describing the work performed during the preceding month. Contractor's bills shall be
broken up by project such that the City receives an accounting forwork done on the project
forwhich Contractor provides services. Contractor's bills shall include a brief description of
the services performed, the date the services were performed, the number of hours spent
and by whom, and a description of any reimbursable expenditures. Reimbursable
expenses shall be reimbursed at cost without an inflator or administrative charge
5. Extra Work. At any time during the term of this Agreement, City may request
that Contractor perform Extra Work. As used herein, "Extra Work" means work which is
determined by City to be outside of the scope of the Scope of Services attached hereto as
Exhibit "A ". City understands that the performance of Extra Work may require additional
terms and conditions, which shall be agreed upon between City and Contractor prior to the
start of work. Contractor shall not perform Extra Work without written authorization from
City. Extra work will be invoiced separately from services performed in accordance with
the Scope of Services attached hereto as Exhibit "A ".
6. Termination. This Agreement may be terminated by the City immediately for
cause or by either party without cause upon thirty (30) days' written notice of termination.
Upon termination, Contractor shall be entitled to compensation for services performed up
to the effective date of termination.
7. Ownership of Documents. All plans, studies, documents and other writings
prepared by and for Contractor, its officers, employees and agents and subcontractors in
the course of implementing this Agreement shall become the property of the City upon
payment to Contractor for such work, and the City shall have the sole right to use such
materials in its discretion without further compensation to Contractor or to any other party.
Contractor shall, at Contractor's expense, provide such reports, plans, studies, documents
and other writings to City upon written request. City acknowledges that any use of such
materials in a manner beyond the intended purpose as set forth herein shall be at the sole
risk of the City. City further agrees to defend, indemnify and hold harmless Contractor, its
officers, officials, agents, employees and volunteers from any claims, demands, actions,
losses, damages, injuries, and liability, direct or indirect (including any and all costs and
expenses in connection therein), arising out of the City's use of such materials in a manner
beyond the intended purpose as set forth herein.
a. Licensing of Intellectual Property. This Agreement creates a nonexclusive
and perpetual license for City to copy, use, modify, reuse, or sublicense any and all
copyrights, designs, and other intellectual property embodied in plans, specifications,
studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data
magnetically or otherwise recorded on computer diskettes, which are prepared or caused
to be prepared by Contractor under this Agreement, but shall not include any license for
the City's use of Contractor's proprietary software or other intellectual property
( "Documents & Data "). Contractor represents and warrants that Contractor has the legal
right to license any and all Documents & Data. City shall not be limited in any way in its
use of the Documents & Data at any time, provided that any such use not within the
purposes intended by this Agreement shall be at City's sole risk.
b. Confidentiality. All, memoranda, specifications, plans, procedures, drawings,
descriptions, computer program data, input record data, written information, and other
Documents & Data either created by or provided to Contractor in connection with the
performance of this Agreement shall be held confidential by Contractor. Such materials
shall not, without the prior written consent of City, be used by Contractor for any purposes
other than the performance of the services under this Agreement. Nor shall such materials
be disclosed to any person or entity not connected with the performance of the services
under this Agreement. Nothing furnished to Contractor which is otherwise known to
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Contractor or is generally known, or has become known, to the related industry shall be
deemed confidential. Contractor shall not use City's name or insignia, photographs relating
to services provided by Contractor in accordance with the Scope of Services attached
hereto as Exhibit "A ", or any publicity pertaining to the Contractor's services under this
Agreement in any magazine, trade paper, newspaper, television or radio production or
other similar medium without the prior written consent of City. City hereby gives its
permission for Contractor to include the City in Contractor's list of clients and description of
services provided on its web site and other similar materials.
Contractor's Books and Records.
a. Contractor shall maintain any and all ledgers, books of account, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating to
charges for services, or expenditures and disbursements charged to City for a minimum
period of three (3) years, or for any longer period required by law, from the date of final
payment to Contractor to this Agreement.
Contractor shall maintain all documents and records which demonstrate
performance under this Agreement for a minimum period of three (3) years, or for any
longer period required by law, from the date of termination or completion of this
Agreement.
C. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular
business hours, upon written request by the City Manager, City Attorney, City Auditor or a
designated representative of these officers. Copies of such documents shall be provided to
the City for inspection at City Hall when it is practical to do so. Otherwise, unless an
alternative is mutually agreed upon, the records shall be available at Contractor's address
indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be
lost or discarded due to dissolution, disbandment or termination of Contractor's business,
City may, by written request by any of the above -named officers, require that custody of the
records be given to the City and that the records and documents be maintained in City Hall.
Access to such records and documents shall be granted to any party authorized by
Contractor, Contractor's representatives, or Contractor's successor -in- interest.
9. Independent Contractor. It is understood that Contractor, in the performance
of the work and services agreed to be performed, shall act as and be an independent
contractor and shall not act as an agent or employee of the City. Contractor shall obtain no
rights to retirement benefits or other benefits which accrue to City's employees, and
Contractor hereby expressly waives any claim it may have to any such rights.
10. Interests of Contractor. Contractor is not a designated employee within the
meaning of the Political Reform Act because Contractor:
a. will conduct research and arrive at conclusions with respect to his /her
rendition of information, advice, recommendation or counsel independent of the control
and direction of the City or of any City official, other than normal agreement monitoring;
and
b. possesses no authority with respect to any City decision beyond rendition of
information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)
11. Ability of Contractor. Contractor shall provide properly skilled professional
and technical personnel to perform all services under this Agreement. All work performed
by Contractor under this Agreement shall be in accordance with applicable legal
requirements and shall meet the standard of quality ordinarily to be expected of competent
providers in Contractor's field of expertise.
12. Compliance with Laws. Contractor shall use the standard of care in its
profession to comply with all applicable federal, state and local laws, codes, ordinances
and regulations.
13. Licenses. Contractor represents and warrants to City that it has the licenses,
permits, qualifications, insurance and approvals of whatsoever nature which are legally
required of Contractor to provide the services herein. Contractor represents and warrants
to City that Contractor shall, at its sole cost and expense, keep in effect or obtain at all
times during the term of this Agreement, any licenses, permits, insurance and approvals
which are legally required of Contractor to practice its profession.
14. Indemnity. Contractor agrees to defend, indemnify and hold harmless the
City, its officers, officials, agents, employees and volunteers from and against any and all
claims, demands, actions, losses, damages, injuries, and liability (including any and all
costs and expenses in connection therein), to the extent caused by Contractor's negligent
performance or willful misconduct under this Agreement or its failure to comply with any of
its obligations contained in this Agreement, except to the extent any such claim arises out
of the sole negligence or willful misconduct of the City, its officers, agents, employees or
volunteers.
15. Insurance Requirements.
a. Insurance. Contractor, at Contractor's own cost and expense, shall procure
and maintain, for the duration of the contract, the following insurance policies.
i, Workers' Compensation Coverage. Contractor shall maintain
Workers' Compensation Insurance and Employer's Liability Insurance for
his /her employees in accordance with the laws of the State of California. In
addition, Contractor shall require each subcontractor to similarly maintain
Workers' Compensation Insurance and Employer's Liability Insurance in
accordance with the laws of the State of California for all of the
subcontractor's employees. Any notice of cancellation or non - renewal of all
Workers' Compensation policies must be received by the City at least thirty
(30) days prior to such change. The insurer shall agree to waive all rights of
subrogation against City, its officers, agents, employees and volunteers for
losses arising from work performed by Contractor for City.
ii. General Liability Coverage. Contractor shall maintain commercial
general liability insurance in an amount not less than one million dollars
($1,000,000) per occurrence for bodily injury, personal injury and property
damage. If a commercial general liability insurance form or other form with a
general aggregate limit is used, either the general aggregate limit shall apply
separately to the work to be performed under this Agreement or the general
aggregate limit shall be at least twice the required occurrence limit.
iii. Automobile Liability Coverage. Contractor shall maintain automobile
liability insurance covering bodily injury and property damage for all activities
of the Contractor arising out of or in connection with the work to be
performed under this Agreement, including coverage for owned, hired and
non -owned vehicles, in an amount of not less than one million dollars
($1,000,000) combined single limit for each occurrence.
b. Endorsements. Each general liability and automobile liability insurance policy
shall be with insurers possessing a Bests rating of no less than A:VII and shall be
endorsed with the following specific language:
i The City, its elected or appointed officers, officials, employees, agents
and volunteers are to be covered as additional insured's to the extent of
Contractor's indemnification obligations with respect to liability arising out of
work performed by or on behalf of the Contractor, including materials, parts
or equipment furnished in connection with such work or operations.
ii. This policy shall be considered primary insurance as respects the City,
its elected or appointed officers, officials, employees, agents and volunteers.
Any insurance maintained by the City, including any self- insured retention the
City may have shall be considered excess insurance only and shall not
contribute with it.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with respect to
the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its
elected or appointed officers, officials, employees or agents to the extent of
Contractor's indemnification obligations.
V. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its elected or appointed officers,
officials, employees, agents, or volunteers.
vi. The insurance provided by this Policy shall not be suspended, voided,
canceled, or reduced in coverage or in limits except after thirty (30) days
written notice has been received by the City.
C. Deductibles and Self- Insured Retentions. Any deductibles or self - insured
retentions must be declared to and approved by the City. At the City's option, Contractor
shall demonstrate financial capability for payment of such deductibles or self- insured
retentions.
d. Certificates of Insurance. Contractor shall provide certificates of insurance
with original endorsements to City as evidence of the insurance coverage required herein.
Certificates of such insurance shall be filed with the City on or before commencement of
performance of this Agreement. Current certification of insurance shall be kept on file with
the City at all times during the term of this Agreement.
16. Notices. Any notice required to be given under this Agreement shall be in
writing and either served personally or sent prepaid, first class mail. Any such notice shall
be addressed to the other party at the address set forth below. Notice shall be deemed
communicated within 48 hours from the time of mailing if mailed as provided in this section.
If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
If to Contractor: Clean Harbors Environmental Services, Inc.
42 Longwater Drive
P.O. Box 9149
Norwell, MA 02061 -9149
Attn: General Counsel (Urgent Contract Matter)
With copy to: Clean Harbors Environmental Services, Inc.
Attn: Tracy Carlise
1737 East Denni Street
Wilmington, CA 90744
17. Entire Agreement, This Agreement constitutes the complete and exclusive
statement of Agreement between the City and Contractor. All prior written and oral
communications, including correspondence, drafts, memoranda, and representations, are
superseded in total by this Agreement.
18. Amendments. This Agreement may be modified or amended only by a
written document executed by both Contractor and City and approved as to form by the
City Attorney.
19. Assignment and Subcontracting. The parties recognize that a substantial
inducement to City for entering into this Agreement is the professional reputation,
experience and competence of Contractor. Contractor shall be fully responsible to City for
all acts or omissions of any subcontractors. Assignments of any or all rights, duties or
obligations of the Contractor under this Agreement will be permitted only with the express
consent of the City. Contractor shall not subcontract any portion of the work to be
performed under this Agreement without the written authorization of the City. If City
consents to such subcontract, Contractor shall be fully responsible to City for all acts or
omissions of those subcontractors. Nothing in this Agreement shall create any contractual
relationship between City and any subcontractor nor shall it create any obligation on the
part of the City to pay or to see to the payment of any monies due to any such
subcontractor other than as otherwise is required by law.
20. Waiver. Waiver of a breach or default under this Agreement shall not
constitute a continuing waiver of a subsequent breach of the same or any other provision
under this Agreement.
21. Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
22. Controlling Law Venue. This Agreement and all matters relating to it shall be
governed by the laws of the State of California and any action brought relating to this
Agreement shall be held exclusively in a state court in the County of Riverside.
23. Litigation Expenses and Attorneys' Fees. If either party to this Agreement
commences any legal action against the other party arising out of this Agreement, the
prevailing party shall be entitled to recover its reasonable litigation expenses, including
court costs, expert witness fees, discovery expenses; and attorneys' fees.
24. Mediation. The parties agree to make a good faith attempt to resolve any
disputes arising out of this Agreement through mediation prior to commencing litigation.
The parties shall mutually agree upon the mediator and share the costs of mediation
equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted
to JAMS /ENDISPUTE ( "JAMS ") or its successor in interest. JAMS shall provide the parties
with the names of five qualified mediators. Each party shall have the option to strike two of
the five mediators selected by JAMS and thereafter the mediator remaining shall hear the
dispute. If the dispute remains unresolved after mediation, either party may commence
litigation.
25. Execution. This Agreement may be executed in several counterparts, each
of which shall constitute one and the same instrument and shall become binding upon the
parties when at least one copy hereof shall have been signed by all parties hereto. In
approving this Agreement, it shall not be necessary to produce or account for more than
one such counterpart.
26. Authority to Enter Agreement. Contractor has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each
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party warrants that the individuals who have signed this Agreement have the legal power,
right, and authority to make this Agreement and to bind each respective party.
27. Prohibited Interests. Contractor maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working
solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it
has not paid nor has it agreed to pay any company or person, other than a bona fide
employee working solely for Contractor, any fee, commission, percentage, brokerage fee,
gift or other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, City shall have the right to rescind this
Agreement without liability. For the term of this Agreement, no member, officer or
employee of City, during the term of his or her service with City, shall have any direct
interest in this Agreement, or obtain any present or anticipated material benefit arising
therefrom.
28. Equal Opportunity Employment. Contractor represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex or age. Such non - discrimination shall include, but not be limited to, all
activities related to initial employment, upgrading, demotion, transfer, recruitment or
recruitment advertising, layoff or termination. Contractor shall also comply with all relevant
provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other
related programs or guidelines currently in effect or hereinafter enacted.
IN WITNESS WHEREOF the parties have caused this Agreement to be executed
on the date first written above.
ATTEST:
Virginia Bloom, City Clerk
APPROVED AS TO FORM:
Barbara Leibold
City Attorney
"CITY"
CITY OF LAKE ELSINORE, a municipal
corporation
Grant M. Yates, City Manager
"CONTRACTOR"
CLEAN HARBORS ENVIRONMENTAL
SERVICES, INC.
COMPANY AUTHORIZED SIGNATURE
Exhibit "A"
Scope of Services
Exhibit "A"
EXHIBIT "B"
Contractor Compensation
[to be inserted]
EXHIBIT A
SCOPE OF SERVICE
Al General Information:
Contract ID # WMARC- 92645- 002 -12/14
The County of Riverside Waste Management Department (RCWMD/Department) has established this
agreement with Clean Harbors Environmental Services, Inc. to efficiently and effectively receive, identify,
package, transport, document and properly recycle or dispose of Household Hazardous Waste (HHW)
received at the Department Temporary Household Hazardous Waste Collection Facility (THHWCF) events
and Permanent Household Hazardous Waste Collection Facilities ( PHHWCF) sites and provide support
services for the Antifreeze, Battery, Oil and Paint (ABOP) collection site located within the County of
Riverside. The Contractor must provide services in accordance with the required format, specifications,
terns and provisions described in RFP #WMARC -226.
The Department is committed to waste management according to the hierarchy established in the California
Integrated Waste Management Act that promotes source reduction, reuse and recycling, then
environmentally sound incineration, treatment, and as a last resort, land - filling. The immediate goal is to
provide convenient, regular HHW collection service while using the opportunity of servicing the County's
residents to provide education on source reduction, recycling and reuse opportunities.
A2 THHWCF:
A THHWCF event may be operated for a one to two day period (Friday and Saturday, consecutively).
Multiple collection events may be operated on the same day. For these events Contractor is to provide staff
and equipment to set up and operate the event. Contractor will be responsible for unloading, testing, sorting
and packaging the HHW for transportation off site in accordance with applicable law. The Department staff
will screen the HHW for acceptance from County residents at each event location to insure no unauthorized
materials are accepted.
a. Each THHWCF is operated under a Permit -By -Rule (PBR) authorization received from the Riverside
County Certified Unified Program Agency, known as the CUPA and per the California Health and Safety
Code (H &SC) and California Code of Regulations (CCR) Title 22 requirements pertaining to HHW
collection and hazardous waste management. Department will obtain all PBR authorizations and obtain
approval to use all County -owned and non - County -owned sites.
b. For THHWCF events the Contractor will provide and maintain all necessary equipment, supplies and
services to operate a safe and organized THHWCF event including but not limited to:
i. Required warning signs and traffic signs
ii. Scales
iii. Spill Kit
iv. Hazardous waste containers, waste packaging materials, labels and shipping documents
v. Temporary emergency eye wash, showers and decontamination equipment
vi. Tables, tents, shade covers, chairs, plastic sheeting, carts
vii. Certified fire extinguishers
viii. Traffic control devices, barricades and delineators
ix. Refuse bins and disposal services
x. Portable toilet and hand washing facilities
xi. Material handling equipment (i.e. forklift, roll -off bins, etc.)
xii. Personal Protective Equipment (PPE) for contract staff
xiii. Any other equipment required by law or deemed suitable for the THHWCF activities.
RFP #WMARC -226 Page 17 of 38
Contract ID # WMARC- 92645- 002 -12/14
c. The Contractor has listed in the Payment Schedule (Exhibit B) the equipment and materials included in
the fixed costs. If the Department identifies needed equipment and material not listed in the Payment
Schedule and requests the Contractor to provide said equipment and materials, the Department will identify
the item(s) and Contractor will provide them at no additional cost. The County reserves the right to accept
or reject any and all requests for County - supplied items and assistance.
d. At the end of the event the Contractor will transport all collected hazardous waste to facilities authorized
to accept it in accordance with all applicable laws. Waste Handling is further discussed below.
e. The Contractor shall provide at no additional cost to the County technical assistance to the Department
staff, as required, in determining proper D.O.T shipping name, UN number, hazard category and packing
group.
f. The Department may choose to keep possession and manage any waste stream when the Department
determines its management method is more cost effective for the Program. Materials currently being
managed by the Department at THHWCF outside of the current HHW contract include Electronic Waste
(including CRTs and Consumer Electronic Devices). In addition the Department will maintain the right to
take advantage of cost saving activities associated with product reuse and exchange, product stewardship
and extended producer responsibility programs as they become available. Contractor has included these
items in their Payment Schedule as their bid may prove to be more cost effective..
g. Non - residentially generated wastes will not be accepted at these temporary events.
A3 PHHWCF:
For PHHWCF, Contractor is to provide staff and supplies to set up and operate the facility. Contractor will
be responsible for unloading, testing, sorting and packaging all HW for transportation off site in accordance
with applicable law. The Department staff will screen the HHW for acceptance from County residents at
each facility location to insure no unauthorized materials are accepted.
a. Each PHHWCF is operated under a Permit -By -Rule (PBR) authorization received from CUPA and per
the California H &SC CCR Title 22 requirements pertaining to HHW collection and hazardous waste
management. Department will obtain all PBR authorizations and obtain approval to use all County -owned
and non - County -owned facilities.
b. For PHHWCF events the Contractor will provide and maintain the following necessary supplies and
equipment including:
i. Simple hazardous waste identification and categorization equipment
ii. Hazardous waste containers, waste packaging materials, labels and shipping documents
iii. Floor covering (impermeable plastic sheeting/tarps), carts
iv. Portable toilet and hand washing facilities (only at Lake Elsinore facility)
V. Personal Protective Equipment (PPE) for contract staff
vi. Forklift (at Lake Elsinore only when needed)
vii. Hazard Categorization Kit
c. For PHHWCF the Department will provide and maintain the following necessary supplies and services
including:
i. Required warning signs and traffic signs
ii. Scales
iii. Spill Kits
RFPt#WMARC -226 Page 18 of 38
Contract ID # WMARC- 92645- 002 -12/14
iv. Permanent plumbed emergency eye wash/showers and decontamination equipment
V. Tables, shade covers, chairs and material handling equipment
vi. Forklift and operator (at Palm Springs, Agua Mansa when needed)
vii. Traffic control devices, barricades and delineators
viii. Refuse bins and disposal services (Agua Mansa and Palm Springs sites)
ix. Toilet and hand washing facilities (only at Palm Springs and Agua Mansa)
X. Personal Protective Equipment (PPE) for Department staff.
xi. Aboveground storage tanks (AGST)
xii. Utilities
xiii. Information brochures
xiv. Certified fire extinguishers and services for fire suppression systems
xv. Certifications for Hazardous Material Storage Modules and AGST.
d. The County reserves the right to accept or reject any and all requests for Department- supplied items or
assistance not listed above. Waste Handling is further discussed below.
e. The Contractor shall provide at no additional cost to the County technical assistance to the Department
staff, as required, in determining proper D.O.T shipping name, UN number, hazard category and packing
group.
f. The Department may choose to keep possession and manage any waste stream when the Department
determines its management method is more cost effective for the Program. Materials currently being
managed by the Department at PHHWCF outside of the current HHW contract include Electronic Waste
(including CRTs and Consumer Electronic Devices), sealed and automotive lead acid batteries, rechargeable
batteries, 5 gallon propane tanks, compressed gas cylinders, oil filters, and fire extinguishers. In addition
the Department will maintain the right to take advantage of cost saving activities associated with product
reuse and exchange, product stewardship and extended producer responsibility programs as they become
available. Contractor has included these items in their Payment Schedule as their bid may prove to be more
cost effective.
g. In addition to residentially generated wastes, these facilities may accept conditionally exempt small
quantity generator waste from small businesses in the future.
A3.1 Lake Elsinore PHHWCF
The City of Lake Elsinore is the owner and waste generator of the PHHWCF in Lake Elsinore. The city and
the Department have joint responsibility for the operation of this site; however, the Contractor and the
Department responsibilities for this site are the same as all other PHHWCF as listed above.
A3.2 ABOP
For the ABOP facility, the Contractor is to provide one or two technician staff members as needed to assist
the Department staff in the operation of the facility. Contractor staff will assist in the unloading, sorting,
bulking and packaging all ABOP waste for transportation off site in accordance with applicable law.
Department staff will screen the HHW for acceptance from County residents at the facility to insure no
unauthorized materials are accepted.
The ABOP site is operated pursuant to a Collection Facility Notification for `Recycle Only' to CUPA and
per the California H &SC CCR Title 22 requirements pertaining to HHW collection and hazardous waste
management. The Department will maintain all notifications and authorizations for the facility.
a. For the ABOP facility the Contractor will provide and maintain the following necessary supplies and
equipment including:
PFP #WMARC -226 Page 19 of 38
Contract ID # WMARC- 92645- 002 -12/14
i. Hazardous waste containers, waste packaging material, labels and shipping documents
ii. Forklift as needed
b. For the ABOP facility the Department will provide and maintain the following necessary supplies and
services including:
i. Floor covering (impermeable plastic sheeting/tarps)
ii. Personal Protective Equipment (PPE) for contract staff.
iii. Required warning signs and traffic signs
iv. Scales
V. Spill Kits
vi. Permanent plumbed emergency eye wash/showers
vii. Shade covers, chairs, office
viii. Traffic control devices barricades and delineators
ix. Refuse bins and disposal services
X. Toilet and hand washing facilities
xi. Aboveground storage tanks (AGST)
xii. Utilities
xiii. Information brochures
xiv. Certified fire extinguishers
xv. Hazard Categorization Kit
c. The Contractor shall provide at no additional cost to the County technical assistance to the Department
staff, as required, in determining proper D.O.T shipping name, UN number, hazard category and packing
group.
d. The Department may choose to keep possession and manage any waste stream when the Department
determines its management method is more cost effective for Program. The Department currently manages
sealed and automotive lead acid batteries, rechargeable batteries, and oil filters outside of the current HHW
contract. In addition the Department will maintain the right to take advantage of cost saving activities
associated with product reuse and exchange, product stewardship and extended producer responsibility
programs as they become available. Contractor has included these items in their proposal as their bid may
prove to be more cost effective.
e. Non - residentially generated wastes will not be accepted at this facility.
A4 Paint Care Program:
The Department authorizes the Contractor to establish all HHW program collection locations as part of the
Architectural Paint Recovery Program codified by Public Resources Code 48700 and administered by Paint
Care, Inc. The Contractor is further authorized to enter into an agreement with Paint Care for Program
Products collected by the Department's HHW collection program. Program products are defined in
http: / /www.painteare.ory /does /ea official products lisgddf.
a. Contractor shall maintain the agreement with Paint Care through the duration of the contract term with the
Department. Contractor shall ensure all Paint Care program products as listed in
http: / /www.painteare.orp,/does /ea official products list.pdf are processed through the Paint Care program
to ensure the greatest possible savings to the Department.
RFP #WMARC -226 Page 20 of 38
Contract ID # WMARC- 92645- 002 -12/14
A5 Materials Reuse Program
The Department may develop a Materials Reuse Program (MRP) within the period of this contract. The
Department may add these additional services as authorized by the Permit -by -Rule regulations or variance
including, but not limited to the operation of such program. The MRP would comply with the regulatory
requirements including a written Quality Assurance Plan, waiver of liability, and inventory form for
materials reused. When the MRP is in place, contracted employees will be able to participate under the
policies of the MRP. Until an MRP is implemented, the County will not authorize the removal of waste for
personal use by Contract or County staff. Should the Department decide to implement the MRP in the
future; the Department will provide a plan for the MRP outlining Contractor responsibility prior to
implementation of the MRP and allow for an amendment to the agreement at that time if necessary.
A6 Conditionally Exempt Small Quantity Generators (CESOGs)
The Department may implement services for conditionally exempt small quantity generators (CESQGs) on
a cost recovery basis. Department would collect CESQG waste on days that the PHHWCF is open to
residents for HHW collection. Operating days may increase depending on the needs of the program.
Should the Department decide to implement the CESQG program in the future, the Department will provide
a plan for the CESQG program outlining Contractor responsibility prior to implementation of the CESQG
program and allow for an amendment to the contract at that time if necessary.
A7 Landfill Load Check Operations
The Department currently operates a landfill load check inspection program at six active solid waste
landfills located in Riverside County in which the hazardous waste disposal /recycling may be handled
through this agreement. The purpose of the load check program is to prevent illegal disposal of hazardous
waste into the County's landfill system. Prohibited wastes found in this program are typically returned to
the responsible party (customer) at the time the load check is performed on their waste load. If no
responsible party can be identified, the Department assumes responsibility for the proper handling of the
waste. The staff assigned to the load check program ensures the waste is properly managed at the temporary
storage facility at each landfill. Periodically, these wastes are transported to the Lamb Canyon Central
Accumulation Facility (CAF) by the load check staff. Program staff packages the waste according to proper
DOT shipping description and according to compatibility with other items in the container. The CAF, is
permitted as a PHHWCF site and a Load Check consolidation site. The Contractor may be utilized to
transport and dispose of the waste generated through this program. The PHHWCF transportation and
disposal pricing will also be extended to the Load Check program as detailed in the Contractor Payment
Schedule — Pricing Proposal for Transportation and Disposal.
A8 Door -to -Door Collection Program Overview
Department may implement a Door -to -Door collection service for elderly and /or disabled residents, without
the ability to transport HHWs. Department staff will be utilized to perform the door -to -door program and
will transport and package the HHW at the nearest PHHWCF. This would be a request -based service
therefore the total number of residents served annually is anticipated to be very low. This waste would be
comingled in the proper waste containers used for the PHHWCF.
A9 Handling of Wastes Received At All Sites
HHW will be handled in accordance with Notifications and/or CUPA- authorized Permit -By -Rule for each
event or site, according to recognized safe work practices, and according to the Health and Safety and
RFP #WMARC -226 Page 21 of 38
Contract ID # WMARC- 92645- 002 -12/14
Operations Plan prepared by the Contractor for each event. HHW received will be handled, packaged,
marked and labeled for transportation by Contractor staff according to the Code of Federal Regulations,
Title 49 (and any appropriate exemptions the Contractor may have obtained) and all other applicable
federal, state and local laws and regulations. Bulking of wastes other than that which is specified in the
Permit -By -Rule application will not be permitted by the Department. The exception would be for leaking
containers on an emergency /contingency basis.
a. Contractor may be required to test unknown wastes received at any HHW event or site. The Contractor,
if required, shall perform all required tests to characterize the wastes collected and to determine the proper
Federal Department of Transportation (DOT) hazard category for all transportable waste.
b. Bulking of automotive oil, cooking oil, antifreeze and latex paint is allowed at all PHHWCF, THHWCF
and the ABOP sites. Contractor will bulk or not bulk these waste streams based on the greatest savings as
determined by the Department
c. As discussed above, the Department reserves the right to keep possession of and manage any waste
stream when the Department determines its management method is more cost effective for the Program.
A10 Transportation of Wastes Received at All Sites
Contractor shall transport properly packaged wastes from PHHWCF, THHWCF and ABOP site to an
authorized Treatment, Storage and Disposal Facility (TSDF) or approved recycling facilities. The
Contractor shall arrange for authorized recycling, treatment, or disposal of collected Household Hazardous
Waste with the concurrence of the Department.
a. The Contractor must maintain a valid hazardous waste transporter registration issued by the California
Department of Toxic Substance Control (DTSC) throughout the duration of this contract. The Contractor
must comply with the California Vehicle Code, CHP Regulations in California Code Regulations (CCR)
Title 13, the California State Fire Marshal Regulations in CCR Title 19, United States Department of
Transportation (DOT) Regulations in Title 49, Code of Federal Regulations, U.S. Environmental Protection
Agency Regulations in Title 40 Code of Federal Regulations. In addition, the Contractor must comply with
the California Health & Safety Code (H &SC) and CCR Title 22 and the California Medical waste
Management Act in the H &SC, Sections 117600 — 118360.
b. The Contractor shall not be required to transport radioactive or explosives materials, however, the
Contractor must be able to advise and possibly subcontract out this service.
c. Drivers used by the Contractor to transport regulated waste shall have all required training, the proper
California Department of Motor Vehicles licensing and required medical monitoring certifications. All
vehicles transporting DOT regulated hazardous materials shall have all required California State permits,
CHP BIT (Biennial Inspection of Terminals) inspections and insurance for hazardous waste transportation.
For transportation out of California, vehicles must meet the federal and state requirements of all states
traveled through to the destination facility.
d. The Contractor shall provide proof of the financial coverage required by the California Department of
Toxic Substances Control, and DOT for hazardous waste transporters. The Contractor shall immediately
inform the County of any lapse in this financial coverage.
e. Contractor shall supply and display all required DOT vehicle placards and apply all required DOT
markings and hazardous waste labels to waste containers when waste is first introduced into the container.
Contractor shall profile all waste streams transported to the TSD facilities and shall provide all manifests
and /or shipping papers or related documentation to the County.
RFP #WMARC -226 Page 22 of 38
Contract ID # WMARC- 92645- 002 -12/14
f. All vehicles must meet motor vehicle code requirements and regulations in addition to all other applicable
Federal, State and local codes required for use on highways.
g. Securing and maintaining all applicable Local, State and Federal permits for handling, transportation and
disposal of hazardous waste shall be the responsibility of the Contractor. The Contractor shall immediately
inform the County of any loss or temporary suspension of any required permits or licenses that affect the
ability of the Contractor to provide the services described in this agreement. Copies of valid California
Hazardous Materials /Waste Transporter Registration as provided in the proposal and shall be resupplied
when renewed throughout the period of performance of this agreement.
h. Department may choose to keep possession of and transport waste from events as described above to
other Department facilities for further recycling and management. As previously stated, as future recycling
avenues arise and additional waste streams become a part of Extended Producer Responsibilities (EPR) or
Product Stewardship, the Department reserves the right to manage and transport them to local facilities if it
finds this method is most cost effective for the HHW Program.
All Staffing At All Sites
Contractor must staff each THHWCF event, PHHWCF site and ABOP site. Staffing for the THHWCF
event and PHHWCF site shall consist of one (1) Project Manager, a minimum of one (1) chemist and
technicians, as specified below:
Project Manager (PM) - Duties to include, but are not limited to, the supervision of all
contract personnel. PM must be able to make decisions at the local site. PM must be able to
fill any job position needed at the HHW collection site (including chemist, technician or
Department employee). PM must have the training and ability to take over for Department
personnel in the event of an emergency.
ii. Chemist - At a minimum, the chemist(s) must have the training, knowledge and ability to
properly perform hazardous waste categorization testing of unknown household chemicals
for proper separation, packaging, labeling, storage, and transportation as defined by state and
federal law. The chemist must have at a minimum 6 months experience at HHW collection
events. Chemist duties include identification of unknown HHW materials, categorizing
chemicals into proper hazardous waste classes and packaging of HHW collected materials.
A chemist will be required to be onsite at both THHWCF events and PHHWCF when
accepting waste from the public.
iii. Technicians — Duties include site set -up and tear -down, vehicle unloading, waste oil, anti-
freeze and latex paint bulking, or other duties as assigned by the PM or Department staff.
iv. Department will also require one or two technician level staff at the ABOP site per the
schedule.
Adequate staffing levels must be provided so that the THHWCF event can be completed and
waste moved offsite by 17:30 hours (5:30 p.m.) plus or minus one hour. In the event that an
unexpected number of participants utilize the THHWCF event, Contractor must provide
contingency staff and supplies and equipment to accommodate the unanticipated workload.
Department will make every effort to alert Contractor seven (7) days in advance of
anticipated heavy turnout.
RFP 4WMARC -226 Page 23 of 38
Contract ID # WMARC- 92645- 002 -12/14
The Contractor shall be responsible for the professional attitude, demeanor and technical
competence of personnel supplied to the Program and the coordination of all efforts, and
other services furnished by the Contractor under this contract.
ii. The Contractor shall be responsible for all costs associated with its employees and shall bill
the Department for service costs outlined in the Payment Schedule. The Contractor will also
be responsible for federal and state payroll taxes for its staff.
Repeated failure to provide adequate staffing or contingency staffing, supplies and /or equipment resulting in
an uncontrolled event or site, or repeated delays in completing events and moving waste offsite, may result
in transfer of contract to an alternate Contractor.
Al2 Sub - Contractors
If subcontractors are required, the Contractor must provide Department with a list of the business names for
each subcontractor who will perform work at the THHWCF events and PHHWCF.
The following requirements shall be met by the Contractor prior to the use of subcontractors for work
associated with this contract:
i. Contractor qualifications requirements also apply to subcontractors.
ii. Contractor must provide the County with Certificates of Liability Insurance from subcontractor,
naming the County as additional insured with proper endorsements.
iii. The Contractor must verify the subcontractor has all required permits, licenses and insurances to
perform work as directed by the Contractor.
iv. Subcontract staff shall only be used when needed to supplement, not replace, existing Contractor
staff that are familiar with the HHW program.
v. Subcontract staff shall not be used in key positions such as the Project Manager or Chemist.
Suitable positions for subcontract staff could be traffic direction, unloading or bulking activities and
other closely supervised support tasks.
A13 Personal Protective and Emergency Equipment
A13.1 Contractor Responsibilities
i. At each THHWCF event and PHHWCF, Contractor shall supply its staff, any and all OSHA
required personal protective equipment (PPE), such as, but not limited to, Tyvek suits,
chemical resistant gloves, safety glasses, steel -toed shoes, air purifying respirators, respirator
cartridges, etc. at no additional cost to the Department..
ii. At each THHWCF event and PHHWCF site worked, Contractor shall provide radio /phone
communications so that an emergency response can be activated if necessary.
iii. At each THHWCF event worked, Contractor shall provide, at its costs, immediate access to
OSHA required emergency equipment. Emergency equipment shall include safety
shower /eyewash unit(s), fire extinguishers, emergency warning device(s), corrosive
neutralizing agents, spill clean -up materials, first aid kits or other emergency equipment
required by regulation to protect the health and safety of the staff, the public, the Department
representative and /or the environment.
iv. At each THHWCF event worked, Contractor shall provide shade and water in accordance
with OSHA regulations.
RFP# WMARC -226 Page 24 of 38
Contract ID # WMARC- 92645- 002 -12/14
V. At each THHWCF event and PHHWCF, site worked, Contractor is responsible for all waste
categorization and shall provide equipment and materials necessary to properly categorize
unknown chemical waste for transportation and disposal.
A.13.2 Department Responsibilities
i. At both PHHWCF and ABOP sites, Department will provide and maintain emergency
equipment including, shade, safety shower /eyewash unit(s), fire extinguishers, emergency
warning device(s), corrosive neutralizing agents, spill clean-up materials, first aid kits or
other emergency equipment required by regulation to protect the health and safety of the
staff, the public, the Department representative and /or the environment.
A14 Training Requirement
The Contractor is responsible for the training of all Contract staff. Contract staff must be trained in the
performance of all work performed at a level that meets any and all applicable law requirements and at a
level necessary for the proper and safe performance of all tasks assigned. Training for Contractor supplied
staff shall include, but is not limited to the following list. Training records will be kept current, on all HHW
work sites, and available at all times upon request by Department or any regulatory representative.
A14.1 Contractor Staff Training -ALL:
i. Forty (40) hour Hazardous Waste Operations and Emergency Response ( HAZWOPER) or
equivalent.
ii. Annual HAZWOPER 8 hour refresher training
iii. Training requirements applicable to HHW Programs (found in Title 8 and Title 22, California
Code of Regulations).
iv. Annual respirator fit testing and training for any employee that performs a function where the
use of respirators is allowed or required.
A14.2 Additional training for the Project Manager shall include:
i. Annual 8 hour Supervisory training for Hazardous Waste Operations
ii. HHW project management training
iii. Radioactive monitoring and awareness
iv. CPR/first aid training
V. Chemist training
vi. DOT HM- 18 1 manifest training
vii. Bloodborne Pathogens Level 1 training
A14.3 Additional training requirements for chemists shall include:
i. Hazard waste categorization (Haz -Cat) training
ii. Hazardous waste packaging training
iii. DOT HM -181 manifest training
A14.4 Additional training requirements for Technicians shall include:
i. Hazardous materials transportation training for employees required to perform this function.
ii. Hazardous waste handler training
iii. Forklift operator training for employees required to perform this function.
iv. Waste packaging training for employees required to perform this function.
RPP #WMARC -226 Page 25 of 38
Contract ID # WMARC- 92645- 002 -12/14
A14.5 Contractor Administrative Requirements for all Sites
Provide a detailed staffing plan for THHWCF events, PHHWCF sites and ABOP locations based
on the number of participants utilizing the sites within a five hour time period. Describe staffing
contingencies where the participation is significantly higher than anticipated and additional staff
is needed at event or fixed sites, Provide detailed job descriptions that include responsibilities,
training requirements, and a medical surveillance monitoring program for each position that is
directly related to fulfilling the obligations of this proposal.
Provide a detailed record keeping plan and provide samples of daily site inspection forms, work
activity logs, waste container logs, safety inspections and tailgate meeting outlines, and any other
records which may be used at HHW collection facilities.
iii. Provide a flow chart of manifesting procedures from HHW collection events to TSDF showing
any intermediary transfer points or storage locations.
iv. Provide a current copy of the California Hazardous Waste Transporter Permit and EPA Certificate
verifying State of California Registered Hazardous Waste Hauler Compliance, a copy of the
driver training program, and verification of meeting the California Highway Patrol Vehicle
Inspection Requirements.
V. Provide detailed contingencies plan for additional staffing abilities for when event participation is
heavier than anticipated showing how events will not be interrupted and how all waste will be
packaged and removed from the site in a timely fashion.
vi. Provide a Health and Safety Plan which includes an Injury and Illness Prevention Plan as required
by OSHA and California Code of Regulations Title 8. The Health and Safety Plan must describe
Contractor's knowledge and ability to comply with all laws and regulations that pertain to the
services to be performed under this agreement. The plan shall be comprehensive and, at a
minimum, shall address health, safety, spill, fire prevention and contingency plans related to
HHW management activities as described in the Scope of Work.
vii. In the Health and Safety Plan, Contractor shall provide a detailed description of the capabilities
and resources available to, and experience of, the Contractor for responding to a hazardous waste
emergency at a HHW facility and ability for providing HHW services anywhere in the county as a
result of a natural or unnatural disaster, such as an earthquake, fire, flood, etc. Indicate the
availability of facilities both primary and alternative, subcontractors, staffing, emergency
response teams, equipment mobilization, materials and supplies, response time, and any
additional information available.
A15 Housekeeping and Maintenance Responsibilities
Contractor will be required to maintain the HHW Collection sites (both THHWCF and PHHWCF) in a neat
and organized manner, to facilitate and maintain a clean appearance and safe working environment.
Housekeeping and maintenance includes, but is not limited to, the following responsibilities:
Ensuring files and paperwork are organized and maintained in an orderly fashion.
Ensuring spills and splatters are cleaned up immediately.
iii. Ensuring plastic visquene sheeting on paved work areas is changed weekly, or as needed,
with all holes patched immediately.
RFP #WMARC -226 Page 26 of 38
Contract ID 4 WMARC- 92645- 002 -12/14
iv. Ensuring any litter, paper, debris, broken glass, cardboard or plastic are picked up inside and
along the perimeter of facility and all areas are swept daily or as needed.
V. Ensuring spills and residues on the outside of the bulking containers are wiped off
immediately.
vi. Ensuring all appropriate labels and markings are legible and securely affixed to the
containers as soon as waste is introduced into the container.
vii. Ensuring all waste is packaged and stored in appropriate containers and properly secured at
the end of the workday.
viii. Ensuring all supplies are stored in the correct location within the fenced area of the facility,
unless otherwise authorized.
a. Contractor shall arrange for and bear all costs and expenses for portable toilets and the removal of routine
non- hazardous waste (paper, debris, trash) generated during the course of each THHWCF event. This
includes having an adequate number of portable toilets, hand washing facilities and proper waste disposal
receptacles (dumpsters, roll -offs, etc.) on -site prior to each collection event, and the timely removal of
toilets and waste disposal receptacles at the conclusion of each event.
b. Department will arrange for, trash collection and restroom facilities at the fixed PHHWCF and ABOP
sites.
A16 Program Record Keeping and Documentation
a. The preferred format of program documentation transmitted to Department shall be electronic.
b. Contractor shall provide separate work order forms for each service response at a THHWCF
event, PHHWCF site or ABOP site. Work orders must specify all services performed, record
man -hours for THHWCF, PHHWCF and ABOP collection program, and list materials used. The
Contractor shall submit all completed work orders, shipping documents and invoices to the
HHW program administrator for review /approval /comment and signature prior to processing for
payment by the Department.
c. Contractor shall provide legible copies of all waste transportation documents to Department staff
at close of event or after waste pick -up.
d. Contractor shall invoice Department within 30 days of service receipt.
RFP #WMARC -226 Page 27 of 38
Contract ID # WMARC- 92645 - 002 -12/14
EXHIBIT B
PAYMENT PROVISIONS
Clean Harbors Best and Final Offer WMARC -226 Alternatives
Clean Harbors request to utilize alternative units of measure for the few items listed below.
Waste Category, Disposal
& Packaging Method
Cost
Unit of Measure
Notes
Compressed Gas
$15
For cylinders up to 4"
Cylinders: MAPP /gas,
Each Cylinder
diameter and 24" length
FI /LO
Compressed Gas
$Z0
Each Cylinder
For cylinders up to 4"
Cylinders: CFCs, R / LO
diameter and 24 length
MAPP Gas Cylinders,
$15
Each Cylinder
For cylinders up to 4"
diameter and 24' length
R/ LO
Elemental mercury only
acceptable for retort in 5
$200
5 anon drum
g
gallon drums with
Mercury, Elemental
maximum of 25ibs of
and devices, R / LO
elemental mercury per
drum.
Propane Cylinders
$10
Each Cylinder
For cylinders up to 4"
(BBQ Style), R / PA
diameter and 24 length
Propane Cylinders
$3 .50
For cylinders up to 4"
(small Coleman style),
Each Cylinder
diameter and 2V length
R/ LO
Only applies to intact
Fluorescent Bulbs
$0.15
Per linear foot
straight fluorescent light
(linear foot), R / LO
tubes
Clean Harbors has not provided fixed pricing for the Radioactive (Low Level), Ammunition and
Explosive Devices & Chemicals categories in the Supplemental Pricing for Unacceptable
HHW's in the BAFO price table. This is due to the very broad range costs for the various
potential waste streams that fall into these wide categories. If unacceptable waste is inadvertently
received, Clean Harbors will assist in finding a proper outlet for such waste, upon request by
County.
RFP #WMARC -226 Page 28 of 38
Contract ID # WMARC- 92645- 002 -12/14
3.2 BAFO Price Structure:
(Fill in cost sheet below entirely with clarified information and BAFOprice)
Bidders:
CLEAN HARBORS
,
a-
Project Manager
$46.00
$60.00
Per RFP rates are portal to portal
Chemist
$42.00
$55.00
Per RFP rates are portal to portal
Technician
$32.00
$42.00
Per RFP rates are portal to portal
Laborer
$28.00
$36.00
Per RFP rates are portal to portal
.,P`ar[icipaiits �'i�p:55s�,�
�76M`�S�tSre
iST�3�p'�%,
� 351`5OQ k
�`�Q1�,�<;
Project Manager
1
1
1
1
1
Chemist
1
1
2
2
3
Technician
0 -2
2 -6
6 -8
8 -12
12 -18
Laborer
0 -2
1 -6
3 -5
5 -7
6 -10
Total Staffing per
event:
2 -5
5 -8
8 -16
16 -22
22 -30
DD
PerCaro ale.
bo '�F
ydr
`, ;� _
Y
?.
p .. tee'. /:Lalor'v
,5
/i.. ...�.J
N a...i..
$✓ia .:ft.
Dart t,, �..s.
.,`
:ter.&
0 -75
N/A
$42.50
$3,200 minimum per day
76 -150
N/A
$40.50
$3,700 minimum per day
151 -350
N/A
$33
351 -500
N/A
$33
501+
N/A
$33
ast
1Ne Categoryr
zi
3s f
c ka,xnT
si r
aµ,t
,r.
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a P Y'
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eter,
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r rt „ n
x t �
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(�+�tifii �
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Ais osal t
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x Pa'kagmg`Method,j�°Roll?,Offx
ydy
Y.i
M IJLY�.�S�i
S
rvl
,�kiBK° ,
,t55Gdi a,'tti4tal,_',
„i Ga1,t..S.GaI
Acidic, Liquid /Solid,
N/A
N/A
190
150
120
60
N/A
N/A
N/A
Inorganic, DI / LP
Acidic, Liquid /Solid,
N/A
N/A
190
150
120
60
N/A
N/A
N/A
Organic, DI / LP
Aerosols, DI / LO
N/A
N/A
175
131.25
105
52.50
N/A
525
N/A
Antifreeze, R /BU
N/A
N/A
25
18.75
15
7.50
N/A
N/A
N/A
Asbestos — friable, F/
N/A
N/A
115
66.25
69
34.50
N/A
275
N/A
BU
Basic, Liquid. Solid,
N/A
N/A
190
150
120
60
N/A
N/A
N/A
Inorganic, DI / LP
Basic, Liquid. Solid,
N/A
N/A
190
150
120
60
N/A
N/A
N/A
Organic, DI / LP
Batteries, Lead Acid, R
N/A
N/A
0
0
0
0
N/A
0
0
/LO
Butane Lighters, Dl /LO
N/A
N/A
N/A
N/A
N/A
132
N/A
N/A
N/A
Butane Lighters, Fl /LO
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Form 116 -180 Rev #2 09/06/12
RFP #WMARC -226 Page 29 of 38
Contract ID # WMARC-92645-002-12/14
RFP#WMARC-226 Page 30 of 38
Meter x,..
w aw
Compressed Gas
Cylinders: MAPP /gas,
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
FI / LO
Compressed Gas
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Cylinders: CFCs, R / LO
Crushed Broken
Fluorescent Tubes, R
N/A
N/A
325
N/A
N/A
N/A
N/A
LO
Neutral Oxidizer, DI
N/A
N/A
245
183.75
147
N/A
N/A
LP
Cyanide, Liquid/Solid,
N/A
N/A
N/A
N/A
N/A
132
N/A
N/A
N/A
DI /LP
Empty Drum, Non-
RCRA (greater than 5
N/A
N/A
35
26.25
21
10.50
N/A
N/A
N/A
gallon in size), R / N/A
Flammable Liquid, DI
N/A
N/A
160
150
120
60
N/A
N/A
N/A
LO
Flammable Liquid,
N/A
N/A
190
150
120
60
N/A
N/A
N/A
Toxic, DI / LO
I
—Flammable Solid, DI
N/A
N/A
190
150
120
60
N/A
525
N/A
LO
Freon (aerosol can
N/A
N/A
175
131.25
105
52.50
N/A
525
N/A
size), DI / LO
I
I
Fusee (Road Flares), DI
N/A
N/A
N/A
N/A
N/A
132
N/A
N/A
I
N/A
/LO
Latex Paint (PaintCare
NC
NC
NC
NC
NC
NC
N/A
NC
NC
Approved), R / LO
Latex Paint (Not
Accepted by Paint
N/A
N/A
N/A
N/A
N/A
N/A
N/A
265
N/A
Care)DI / LO
Latex Paint, PCB
N/A
N/A
448
336
268.80
134.40
N/A
N/A
N/A
Contaminated, DI / LO
Lead Paint Waste, DI
N/A
N/A
255
191.25
153
76.50
N/A
N/A
N/A
LO
MAPP Gas Cylinders,
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
R/ LO
Mercury Compounds,
N/A
N/A
N/A
N/A
N/A
132
N/A
N/A
N/A
DI /LP
I
I
Mercury Compounds,
N/A
N/A
N/A
250
N/A
N/A
N/A
N / LP
Mercury, Elemental
N/A
N/A
N /A-
NIA
N/A
N/A
N/A
and devices, R/LO
RFP#WMARC-226 Page 30 of 38
Contract ID # WMARC- 92645- 002 -12/14
Nitric Acid, N /LP
N/A
N/A
190
150
120
60
N/A
N/A
N/A
Non PCB
Ballasts/Transformers,
N/A
N/A
220
165
132
65
N/A
N/A
N/A
R /LO
Non RCRA
N/A
N/A
190
150
120
60
N/A
400
N/A
Liquids /Solids, DI / LO
Non RCRA
N/A
N/A
125
93.75
75
37.50
N/A
275
N/A
Liquids /Solids, LF/ LO
Non -RCRA Semi-
N/A
N/A
190
150
120
60
N/A
400
N/A
Solids, DI / LO
Non -RCRA Semi-
N/A
N/A
125
93.75
75
37.50
N/A
275
N/A
Solids, LF / LO
Non -RCRA Oily
N/A
N/A
190
150
120
60
N/A
400
N/A
Liquids /Solids, DI / LO
Non- RCRA011y
N/A
N/A
125
93.75
75
37.50
N/A
275
N/A
Liquids/Solids, LF/ LO
Oil Filters, R /LO
N/A
N/A
65
48.75
39
19.50
N/A
N/A
N/A
Oil Base Paint (Paint
Care Approved), Fl / DI
NC
NC
NC
NC
NC
NC
N/A
NC
NC
/ LO
Oil Base Paint (Non.
N/A
N/A
116
93
N/A
N/A
N/A
352
N/A
PaintCare ) Fl/DI /LO
Organic Peroxide,
Type D, Liquid /Solid,
N/A
N/A
N/A
N/A
N/A
132
N/A
N/A
N/A
DI /LP
Oxidizing Liquid /Solid,
N/A
N/A
245
183.75
147
73.50
N/A
N/A
N/A
Acidic, DI / LP
Oxidizing Liquid /Solid,
N/A
N/A
245
183.75
147
73.50
N/A
N/A
N/A
Basic, DI / LP
Oxidizing Liquid /Solid,
N/A
N/A
245
183.75
147
73.50
N/A
N/A
N/A
Neutral, DI / LP
PCB Ballast/
N/A
N/A
295
221.25
177
88.50
N/A
N/A
N/A
Transformers, R / LO
PCB Ballast/
N/A
N/A
155
116.25
93
46.50
N/A
N/A
N/A
Transformers, LF / LO
Propane Cylinders
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N /A-
N/A
(BBQ Style), R / PA
Propane Cylinders
(small Coleman style),
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
R /LO
Self- Heating
N/A
N/A
N/A
N/A
N/A
132
N/A
N/A
N/A
Substances, DI / LP
Sharps (Home
N/A
N/A
200
150
120
60
N/A
N/A
N/A
Generated), DI / LO
Toxic Liquid,
N/A
N/A
190
150
120
60
N/A
N/A
N/A
Flammable, DI / LO
RFP #WMARC -226 Page 31 of 38
Contract ID # WMARC- 92645- 002 -12/14
Toxic /Liquid Solid, Dl/
N/A
N/A
190
150
120
60
N/A
525
N/A
LO
Used Motor Oil, R /BU
N/A
N/A
15
15
N/A
N/A
I N/A
N/A
N/A
Used Motor Oil
Contaminated with
N/A
N/A
105
78.75
63
31.50
N/A
N/A
N/A
Chlorinated
Substances, DI / BU
Used Motor Oil and
diesel Mixtures, FI/
N/A
N/A
95
71.25
57
28.50
N/A
N/A
N/A
BU
Used Motor Oil and
diesel Mixtures, DI/
N/A
N/A
95
71.25
57
28.50
N/A
N/A
N/A
BU
Used Motor Oil and
N/A
N/A
95
71.25
57
28.50
N/A
N/A
N/A
diesel Mixtures, R / BU
Water Reactive
N/A
N/A
N/A
N/A
N/A
132
N/A
N/A
N/A
Liquid/Solid, DI / LP
G
Yt i;
I�
Xxkk N 1
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AfyY 1 y
Y P4 t,i li
3 , �ry�r�tSu155sa1i
s
: 4D�'d
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.SQB
Batteries — Alkaline, R
N/A
N/A
N/A
300
N/A
N/A
N/A
N/A
N/A
/ LO
Batteries — Alkaline, LF
N/A
N/A
N/A
95
N/A
N/A
N/A
.N /A
N/A
/ LO
Batteries — Lithium,R
N/A
N/A
N/A
N/A
N/A
132
N/A
N/A
N/A
/LO
Fluorescent Bulbs
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
(linear foot), R/ LO
Fluorescent Bulbs-
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
0.75
CPL, R / LO
Fluorescent Bulbs — U-
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
0.75
Shape, R/ LO
Fluorescent Bulbs-
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
0.75
Circular, R / LO
Crushed Broken
Fluorescent Tubes, R/
N/A
N/A
325
243.75
195
97.50
N/A
N/A
N/A
BU
LightBulbs - HID,R/
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
1.50
LO
LightBulbs — Mercury
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
1.50
Vapor, R / LO
LightBulbs -Neon, R/
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
4.25
LO
Light Bulbs—Sodium,
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
1.50
R/ LO
Mercury Containing
Devices (specify any
N/A
N/A
N/A
N/A
N/A
250
N/A
N/A
N/A
exclusions), R / LO
RFP#WMARC -226 Page 32 of 38
Contract ID # WMARC-92645-002-12/14
RFP#WMARC-226 Page 33 of 38
...... AY,
5-gallon drum —open
16
N/A
10
N/A
N/A
top
5-gallon drum —closed
14
N/A
19
N/A
N/A
top
5- gallon drum —screw
N/A
N/A
10
N/A
N/A
top
I
16 gallon drum —open
64
N/A
N/A
31
N/A
top2
16 gallon drum—
58
N/A
N/A
27
N/A
closed top2
-TO gallon drum open
70
N/A
N/A
37
N/A
to
30 gallon drum—
79
N/A
N/A
36
N/A
closed top
55 gallon drum —open
50
N/A
N/A
36
N/A
to
55 gallon drum —
37
N/A
N/A
32
N/A
closed top
85 gallon drum
139
N/A
174
N/A
N/A
overpack
Cubic Yard Box —DOT
N/A
N/A
N/A
N/A
64
Cubic Yard Box —Non-
N/A
N/A
N/A
N/A
36
DOT
Fiber Board box (55
N/A
N/A
N/A
N/A
18
gallon)
Fluorescent light box -
4 foot (small capacity
N/A
N/A
N/A
N/A
9
box)
Fluorescent light box—
$521
4 foot (large capacity
N/A
N/A
N/A
N/A
N/A
tube
box)
Fluorescent light box -
8 foot (small capacity
N/A
N/A
N/A
N/A
15
box)
Fluorescent light box—
$391
8 foot (large capacity
N/A
N/A
N/A
N/A
N/A
tube
box)
$381case
N/A
N/A
N/A
N/A
N/A
Absorbent Pads
Ultrasorb (or
equivalent spill cleanup
N/A
N/A
N/A
N/A
N/A
$7/bag
absorbent)
Vermiculite
N/A
N/A
N/A
N/A
N/A
$27/bag
4c.f. per ag
RFP#WMARC-226 Page 33 of 38
Contract ID # WMARC-92645-002-12/14
Visqueen/Poly N/A
N/A
NIA
N/A
N/A $130/roll
Sheeting — 6 mil
10 x 100' per roll
Su )ta
q
e
M
'5 .; "Oy.m r Jfarge)
Payment or �(i�fg�?,ry
Cathode Ray Tubes (CRTs) CRT Devices
R
PA
$0.05
payment
Consumer Electronic Devices
R
PA
$0.12
charge
Devices with LCD Screens
R
PA
$0.12
charge
Devices with Plasma Screens
R
PA
$0.12
charge
E
jk
-'.Supplerpeq
2- —
Absorbent Pads
$38
case
Cubic Yard Box —used
N/A
Drum Liners -5 gallon
$1.00
each
Drum Liners -16
$2.00
galloni
each
Drum Liners —30
$2.00
gallon
each
Drum Liners —55
$2.00
gallon
each
Fiber Board Box Liners
$5.00
—55 gallon
each
Fiber Board Box Liners
$10.00
— CYB
each
Equipment /Materials
Not Otherwise
Specified
$350
Per day
includes delivery and pickup
3000 lb forklift rental
Toilet and Hand wash
$375
Per day
includes 2 portable toilets and I wash station and
station rental
includes delivery and pickup
40 cy Trash dumpster
rental &disposal services
Includes delivery, rental for up to 3 days, pickup &
in Burtec's service
$4 85
Per dumpster
trash transportation and disposal services
territory
40 cy Trash dumpster
rental & disposal services
Includes delivery, rental for up to 3 days, pickup &
in Waste Management's
$690
Per d
trash transportation and disposal services
service territory
Non-Standard
Services (Emergency Response and Other Services)
Labor Emergency Respcnse,
h Staind4fdRatei
ur
�L,Eft H6 ty'K4te�;
ER,'0 ertirrig,"ouIrly, ate,
v
' Notes
Project Manager
$ 105.00
$ 157.50
Portal to portal
Project Supervisor
$ 88.00
$ 132.00
Portal to portal
Field Chemist
$ 80.00
$ 120.00
Portal to portal
Project Administrator
0 58.00
$ 87.00
Portal to portal
RFP#WMARC-226 Page 34 of 38
Contract ID # WMARC- 92645- 002 -12/14
Field Technician
$ 52.00
$ 78.00
Portal to portal
Laborers
$ 52.00
$ 78.00
Portal to portal
Logistics Coordinator
$ 111.00
$ 166.50
Portal to portal
Emergency Response Technicians
$ 52.00
$ 78.00
Portal to portal
Safety Supervisor
$120.00
$ 180.00
Portal to portal
Project Consultant
$111,00
$ 166.50
Portal to portal
Other: Equipment Operator
$ 52.00
$ 78.00
Portal to portal,
operator only rate
.i `,"{ 4., w4 .k'thS < av 4 Vr SL"S
E'��'�'Ele8 S1�R �t?o�
a,&�( R� &Nop �Stan��tRate,
}'a.,Ri.
L
t Rt ourl �a
fti iu $.,. fc r
�s € „
mE�,n!t
;
Emergency Response Truck
$ 84.00
Crew Truck
$ 21.00
w/o operator (equipment
$ 63.00
operator will be billed as
Flatbed Truck - Small
additional item
w/o operator (equipment
$ 63.00
operator will be billed as
Flatbed Truck - Large
additional item
w/o operator (equipment
$ 63.00
operator will be billed as
Roll -Off Truck
additional item
w/o operator (equipment
$ 63.00
operator will be billed as
End - Dump
additional item
w/o operator (equipment
$ 63.00
operator Will be billed as
Box Van / Bobtail
additional Item
A operator (equipment
$ 63.00
operator will be billed as
Vacuum Truck - 70 bbl
additional item
wlo operator (equipment
$ 80.00
operator will be billed as
Vacuum Truck -100 + bbl
additional item
Compactor / Bailer
N/A
Forklift
$ 53.00
8 hour minimum applies
Pressure Washer /Steam Cleaner
$ 5.85
8 hour minimum applies
Daily Bin Rental
$ 20.00
Daily rental rate
Other
Materials add Supplies I mergency
; v '
r
,
.Respons(i MR) & Non-$tindard`Rate
ER Hourly Rate Per
-J'
_? `s'- ;:OtherCondrtions ;'.
PersonalProtedive _Egulpment;?,,.
Level A
N/A
Not available at hourly rate, price is $629 per set
Level B
N/A
Not available at hourly rate, price is $218 per set
Level C
N/A
Not available at hourly rate, price is $103 per set
Level D
N/A
Not available at hourly rate, price is $27 per set
> Monitoring Equipment ; `i'„ .
f
ER;Hourly Rate
;CostRerTube /Each,
Notes
RFP# WMARC -226 Page 35 of 38
Contract ID # WMARC-92645-002-12/14
RFP4WMARC-226 Page 36 of 38
Additional $79/per day for pump
Specific Contaminants (Draeger Pump)
N/A
$30/tube
rental
Volatile Organics
N/A
N/A
$163/ day
Flammable Vapors/ 02 (4-gas LEL)
N/A
N/A
$179/ day
85 Gallon Steel Drum (Salvage Drum)
145
N/A
85 Gallon Poly Drum (Salvage Drum)
185
N/A
55 Gallon Steel Drum
so
45
55 Gallon Poly Drum
40
36
30 Gallon Steel Drum
80
N/A
30 Gallon Poly Drum
40
N/A
16 Gallon Steel Drum
75
N/A
16 Gallon Poly Drum
35
N/A
5 Gallon Steel Drum
18
N/A
5 Gallon Poly Drum
22
N/A
Other:
Ap�p
Vermiculite
30
Bag
4 c.f. per bag
Other Absorbent
7
Bag
Clay absorbent, 40 lb bag
Plastic Sheeting
140
Roll
10'x 100' per roll
HazCat" Kit Test
30
Each
Other (Not Specified)
ME A.,
A
NO,
WIT
Rate for standard turnaround
$72
Per sample
time PCB, EPA 808218082A
analyzed
analysis
Analytical
"HazCat" Analysis
$30
each test
Container Storage
$25
Per drum, per day
No charge for standard
Profiling fees @ Non-Contractor TSDFs;
$0
turnaround profile approvals
Training (Outside Vendor)
77-77�
Quoted rate is estimated rate,
actual billing Will be at cost +10%
and estimated cost is $2400.
Assumes the County will provide
training facilities and AN
HHW Orientation
$2640
Per training
equipment, Rate is for up to 30
session
persons maximum. Course
provides overview of HHW
operations & requirements and is
targeted for personal that oversee
or work with HHW programs.
RFP4WMARC-226 Page 36 of 38
Contract ID # WMARC- 92645- 002 -12114
RFPIIWMARC -226 Page 37 of 38
Quoted rates base upon training
services provided by Sweetser &
Associates, Inc.
Quoted rate is estimated rate,
actual billing will be at cost +10%
and estimated cost is $8000.
Assumes the County will provide
training facilities and AN
equipment. Rate is for up to 30
persons maximum. Course
provides First Responder
OSHA 1910 - 120(40 hours)
$8800
Per training
session
Emergency Awareness Level of the
Hazardous Waste Operations and
Emergency Response
requirements and is targeted for
program personnel operating HHW
programs including related
emergency response procedures.
Quoted rates base upon training
services provided by Sweetser &
Associates Inc.
Quoted rate is estimated rate,
actual billing will be at cost +10%
and estimated cost Is $3000.
Assumes the County will provide
training facilities and AN
40 Hrs Refresher
$3300
Pertraining
session
equipment. Rate is for up to 30
persons maximum. Course
provides required 8 -hour annual
refresher training for HHW
operations. Quoted rates base
upon training services provided by
Sweetser & Associates, Inc.
Quoted rate is estimated rate,
actual billing will be at cost +10%
and estimated cost is $3000.
Assumes the County will provide
training facilities and AN
equipment. Rate is for up to 30
persons maximum. Course
DOT HM -126 F
$3300
Per training
provides training for personnel who
session
directly affect hazardous material
transport including personnel
involved in packaging HHW and
signing hazardous materials
shipping papers. Quoted rates
base upon training services
provided by Sweetser &
Associates, Inc.
RFPIIWMARC -226 Page 37 of 38
Contract ID # WMARC- 92645 -002 -12/14
RFP #WMARC -226 Page 38 of 38
Quoted rate is estimated rate,
actual billing will be at cost 410%
and estimated cost is $2400.
Assumes the County will provide
training facilities and AN
equipment. Rate is for up to 30
persons maximum. Course
Pertraining
provides refresher training for the
HM -126 Refresher
$2640
session
DOT hazardous materials
transportation HM-126 and 1s
required every three years, when
new chemicals are managed, or
when regulations change. Quoted
rates base upon training services
provided by 3weetser &
Associates, Inc.
Overview of Clean Harbors
Lab Packing
$0
labpacking guidelines
All other training not specified
N/A
N/A
N/A
Media Assistance
$85
Hour
Planning/ Manual Development (by request)
$85
Hour
S�ipplerpenYallP�rcln1
K
1 "1
4 4 SY«i f fW 4pL +[•
iA%SIe'ti�eg0ij*;'I�,[; Osal.&
'a pp� A
1r.:
64�N.A A M1
ONuIX U .('
1 L.
J
i ✓
r
n
SS ; . ,
Y. DiSi
r,iclf8 nt3
xSM,€.
MA ��
LP
N/A
N/A
N/A
N/A
N/A
N/A
Radioactive (Low Level)
N
LO
N/A
N/A
N/A
N/A
N/A
N/A
Ammunition
N
LP
N/A
N/A
N/A
N/A
N/A
N/A
Explosive Devices & Chemicals
N
LO
N/A
N/A
N/A
115
N/A
275
Non - Friable Asbestos
LF
LP
170
N/A
N/A
N/A
N/A
N/A
Marine Flares
DI
LO
80
160
N/A
N/A
N/A
N/A
Medical waste
DI
BU
N/A
N/A
N/A
355
N/A
N/A
Contaminated Soils
DI
Treated Wood
(.F
BU
N/A
N/A
N/A
170
N/A
595
RFP #WMARC -226 Page 38 of 38