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HomeMy WebLinkAbout04-09-2008 PSAC Minutes MINUTES PUBLIC SAFETY ADVISORY COMMISSION REGULAR MEETING CITY OF LAKE ELSINORE 183 NORTH MAIN STREET LAKE ELSINORE, CALIFORNIA WEDNESDAY, APRIL 9, 2008 ......................................................................... CALL TO ORDER - 6:00 P.M. Chairman Norkin called the Public Safety Advisory Commission meeting to order at 6:02 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Chairman Norkin. ROLL CALL PRESENT: CHAIRMAN NORKIN VICE-CHAIR BHUTTA COMMISSIONER DAILEY COMMISSIONER STEWART COMMISSIONER LYONS ABSENT: Also present were: Information/Communications Manager Dennis, Assistant City Attorney Mann, Lake and Aquatic Resources Director Kilroy, Sergeant Yates, Traffic Engineer Basubas and Clerk of the Board Munson. PUBLIC COMMENTS Lake and Aquatic Resources Director Kilroy made a presentation for Opening Day at the Lake. The presentation related to the safety and use of life jackets, floatation devices, fire extinguishers, distress and sound signaling devices. COMMISSION APPROVES CONSENT CALENDAR ITEM 1. Minutes - Minutes of regular PSAC meeting on March 12, 2008. Recommendation: Approve. It was motioned by Commissioner Stewart, and seconded by Commissioner Dailey to approve the Consent Calendar. 1 The following vote resulted: AYES: CHAIRMAN NORKIN VICE-CHAIR BHUTTA COMMISSIONER DAILEY COMMISSIONER STEWART NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER LYONS BUSINESS ITEMS 2. COMMISSION DIRECTS STAFF TO FINALIZE THE CITIZEN CORPS FRAMEWORK Information/Communications Manager Dennis presented the staff report. He indicated the City Council has made safety a priority. He stated one of PSAC's goals is to organize and mobilize disaster response volunteers, which is an important part of the City's Emergency Preparedness planning. He indicated the vision of the sub-committee is for the City of Lake Elsinore to prepare its citizenry for disasters of all kinds through public safety outreach, community emergency response, team or CERT Training and volunteer opportunities through a new Citizen Corps He stated the framework is the first step in identifying how to create a local Citizen Corps, determining who should participate, assessing staffing needs, estimating program costs, and establishing the actual oversight or Citizen Corps Council to oversee the program. Information/Communications Manager Dennis gave a brief overview of the sub- committee, the overall goals, schedule and framework. He indicated the City would like to start up its Citizen Corps Council and require the City Council to approve the resources to accomplish this. He indicated approval of the final framework will be accomplished in the next few weeks. Vice-Chair Bhutta inquired what the initial and subsequent costs were going to be and for each year after and also inquired as to how many volunteers were going to be needed to get the program going. Commissioner Dailey responded the initial costs for the first three years was going to be $10,000. She also noted one of the components is to establish a council that will develop an action plan which will encompass budgetary items and evaluate the direction they want to take in the upcoming years. She indicated 12 volunteers were identified to sit on the council and to include reaching out to other organizations to assist. 2 Riverside County Emergency Operations Coordinator Quigley also provided an overview on the goals and objectives of the Citizen Corps. Public Works Manager Payne discussed the meetings staff has been attending and the grants the City is pursing for emergency operation. He stated a grant has been obtained by the City for $10,000 and plans to pursue other grants. It was motioned by Commissioner Dailey, and seconded by Commissioner Stewart to have City staff finalize and prepare the framework and bring back to the May meeting in order to make a recommendation to City Council. The following vote resulted: AYES: CHAIRMAN NORKIN VICE-CHAIR BHUTTA COMMISSIONER DAILEY COMMISSIONER STEWART NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER LYONS 3. COMMISSION RECOMMENDS A NEW PUBLIC SAFETY STAFF POSITION Information/Communications Manager Dennis presented the staff report. He noted the subcommittee believes that a new administrative staff position should be considered during the current FY 08/09 budget process to oversee the implementation of the proposed Citizen Corps and evolving Public Safety Programs. Chairman Norkin indicated that he agreed with the assessment and feels the goals and objectives of Citizen Corps could not be accomplished without the personnel that is needed which should include working on public safety programs. Vice-Chair Bhutta noted that he has been saying for months that the City needed a grant writer, something this new position can do. He proposed, due to budgetary constraints, that staff bring this item back with a job description and the costs that are involved in filing this position. Commissioner Dailey stated the reason the sub-committee recommended a higher salary was because they felt they needed someone with experience to develop a program. 3 Chairman Norkin stated that it was important, when it is explained to the Council, to show them the tangible benefits of having this employee and not just the theoretical side and show them how his person would help City staff in getting their job duties done. Commissioner Stewart recommended Information/Communications Manager Dennis make the same PowerPoint presentation on the Citizen Corps subcommittee to the City Council. Chairman Norkin suggested staff draft a letter all Commissioners would sign that outlines the objectives and recommendations. Commissioner Dailey also recommended that staff include in the letter or in the job description that this new position would include having a collaborative role with other agency coordinators. Vice-Chair Bhutta stated that the City needs to be careful with the job description in order to retain someone good, and recommends the City put aside about $85,000. It was motioned by Commissioner Dailey, and seconded by Commissioner Stewart to recommend to City Council approval of the creation of a new administrative staff position and to submit a letter to Council from the Commission regarding the recommendation. The following vote resulted: AYES: CHAIRMAN NORKIN VICE-CHAIR BHUTTA COMMISSIONER DAILEY COMMISSIONER STEWART NOES: NONE ABSTAIN: NONE ABSENT: COMMISSIONER LYONS PUBLIC SAFETY SUBCOMMITTEE REPORTS No reports given. 4 CITY STAFF COMMENTS Traffic Engineer Basubas provided a status report on the new traffic safety committee initiated by the Lake Elsinore School District. He stated they are in the process of selecting a consultant to work on safety and traffic circulation at their schools. He suggested a PSAC member attend the next School District Traffic Safety committee in- lieu of having a separate committee. He indicated the next meeting will be held on May 13th. He indicated he could also ask Mr. Greg Bowers to attend a PSAC meeting to provide a report on their subcommittee. Commission expressed their displeasure with not being invited or being involved in the School Districts Safety Committee. Information/Communications Manager Dennis indicated he would follow-up on why PSAC was not notified of the School's Traffic Safety Committee meeting. PUBLIC SAFETY ADVISORY COMMISSIONERS' COMMENTS Commissioner Stewart suggested the Commissioner attend the City Council budget meeting to show support for the new staff position. Commissioner Stewart requested a status report on the newspaper rack ordinance. Information/Communications Manager Dennis stated he recently spoke with the City's Code Enforcement Manager regarding the status of the news racks in front of the post office and he indicated notices were sent out to the owners and now the City has the authority to remove those news rack that are not in compliance. He indicated he will provide a follow-up at the May 14th PSAC meeting. Commissioner Dailey stated she would like to be involved on the Citizen Corps Council to see that the program goes in the direction the sub-committee envisioned. Vice-Chair Bhutta inquired on the update of the City's web site. Information/Communications Manager Dennis indicated a contract was approved by City Council and staff is currently working directly with the consultant and anticipate the City's new web site will be up by July 2008. Vice-Chair Bhutta inquired on the progress on the graffiti and fireworks flyers. Information/Communications Manager Dennis responded there are several new goals show up in other departments related to graffiti that will affect PSAC in terms of outreach and communications. He indicated flyers will not be sent out because there is a graffiti process survey in the works. 5 Vice-Chair Bhutta expressed his concern with the SPAM e-mails he receives and would like the City to look into a better SPAM filter. Chairman Norkin inquired about the graffiti attack at the church. Chairman Norkin inquired if anything has been communicated to the Downtown Merchants Association about the problems occurring at City Park. Sergeant Yates indicated sweeps of all the parks and schools will occur next Friday and he will provide a report at the next PSAC meeting. Chairman Norkin thanked the sub-committee for all of their hard work. Commissioner Dailey requested an update at a PSAC meeting on what the City does for the safety in City parks. Commissioner Dailey suggested Commissioners attend the Safety Fair in June to represent the City to present some of this information PSAC has been working on and what the City is doing for citizens' safety. ADJOURNMENT It was the consensus of the Commission to adjourn to a Regular Meeting on May 14, 2008, at 7:00 p.m. in the Cultural Center located at 183 North Main Street, Lake Elsinore, California, CA, 92530. Chairman Norkin adjourned the meeting at 7:20 p.m. /} i ( (' ~... i .r , , /) /~ ( tl\.,_,~ MIKE' NOR IN, CHAIRMAN PUBLIC SAFETY ADVISORY COMMISSION l~ V VIAN M. MUNSON CLERK OF THE BOARD 6