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Home My WebLink About14-052 Cooperative AgreementCITY OF LADE C LSIN0R E —_' ``"� DREAM EXTREMEn REPORT TO CITY COUNCIL TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: GRANT M. YATES CITY MANAGER DATE: MARCH 25, 2014 SUBJECT: FUNDING COOPERATIVE AGREEMENT WITH THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION THE CONSTRUCTION OF A DECELERATION LANE FROM THE INTERSTATE 15 SOUTHBOUND EXIT RAMP TO RAILROAD CANYON ROAD. Recommendation 1. Approve the Cooperative Agreement 08 -1582 for the construction of a deceleration lane from the Interstate 15 southbound exit ramp to Railroad Canyon Road with the State of California Department of Transportation (Caltrans) in the amount of $500,000, and 2. Approve the professional design contract with SC Engineering in the amount of Not to Exceed $83,000 for the design and environmental clearance of this project. 3. Appropriate $800,000 to fully fund the project construction; $500,000 will be funded by Caltrans through the subject Cooperative Agreement, and the remaining $300,000 to be allocated from the Measure A available fund balance. 4. Authorize the Honorable Mayor to execute the Cooperative Agreement in its final form. 5. Authorize the City Manager to execute the Professional Services Agreements. COOPERATIVE AGREEMENT WITH STATE OF CALIFORNIA DEPT. OF TRANSPORT MARCH 25, 2014 PAGE 2 Background The Railroad Canyon Interchange is currently operating at the Level of Service F, and during the P.M. Peak the Southbound exit ramp to Railroad Canyon Road experiences heavy congestion with traffic queuing for several miles. The Public Works Department has been meeting with Caltrans District 8 regarding the ultimate and interim improvements in order to address the traffic congestion and safety. As a result, Caltrans has recognized and has agreed to participate in the funding in amount of $500,000 for an additional deceleration lane from the Interstate 15 exit ramp to Railroad Canyon Road. The Project total cost is estimated at $800,000. Per the terms of the agreement, the City will be the lead agency responsible for the design and construction of the proposed improvement. SC Engineering is the design engineer for the ultimate Railroad Canyon Road Interchange project and most familiar with the proposed improvements. SC Engineering will be utilizing the Group Delta Consultants for the geotechnical scope of service of this project and LSA will be responsible for the environmental portion of scope of work. The total cost of service associated with the sub - consultants is $30,640.00 Upon the City Council approval of the proposed Cooperative Agreement, Caltrans District 8 will present the recommended action in the upcoming California Transportation Commission (CTC) meeting in early April for final approval. Due to the urgency of this project, the design and environmental approval would be fast tracked through Caltrans, and it is expected to be ready for construction within 6- months after the issuance of the Notice to proceed. Fiscal Impact The required $800,000 to fully fund the project will be allocated from: Measure A fund $300,000 Caltrans Cooperative Agreement $500,000 Prepared by: Ati Eskandari — Interim Director of Public Works Approved by: Grant M. Yates City Manager Attachments: Cooperative Agreement Exhibit – Preliminary Drawing Interim Improvements 08 -RI V -15-19.30/19.60 EA: 1E950 Project Number: 0814000135 Agreement 08 -1582 COOPERATIVE AGREEMENT State SHOPP Minor Funds Contribution This Agreement, effective on , is between the State of California, acting through its Department of Transportation, referred to as CALTRANS, and: City of Lake Elsinore, a body politic and municipal corporation or chartered city of the State of California, referred to hereinafter as CITY. DEFINITIONS IQA (Independent Quality Assurance) — Ensuring that CITY in work being developed in accordance with the applieablq ,$tan Quality Management Plan. IQA does not include any work riee deliver work or any validation by verifying or reche.clafng work HM -1 — Hazardous material (including, but not limit removal and disposal pursuant to federal or state law HM -2 — Hazardous material (including, bvkn l limited to, h removal and disposal pursuant to federal orsta( elaw_only if HM MANAGEMENT ACTIVITIES — including, without designations. activities result an established ary to actttaly,develop or rformed by atC tlier party. us waste) that tziay require disturbed by PROJECT or not. waste) that may require by PROJECT. ated to either HM -1 or HM -2 and disposal facility PARTNERS — The term that collectively referenceWl of the signatory agencies to this Agreement. This term only- eagrlhes*enrelatronsiop between these agencies to work together to achieve a muttia(Ty bcpeficial'goai, It is not used n the traditional legal sense in which one PARTNGII''s individugYions Iagaily bind the other parties. RECITALS PARTNERS Pre authorized to enter into a cooperative agreement for improvements to the state hrghWay „system (SHS) per the California Streets and Highways Code sections 114 and 130. This Agreement shall have no force or effect until CITY has obtained an encroachment permit from CALTRANS. 3. CITY is constructing a deceleration lane from the Interstate 15 southbound exit ramp to Railroad Canyon Road, in the city of Lake Elsinore, within the SHS and is referred to herein as PROJECT. Agreement 08 -1582 4. CITY will follow the CALTRANS encroachment permit process in order to complete the PROJECT. CALTRANS will pay CITY in the amount of $500,000.00 from SHOPP Minor A funds required for PROJECT. 6. PARTNERS now define herein the terms and conditions for CALTRANS contribution toward the PROJECT. SCOPE 7. CITY is responsible for completing all work for the PROJECT. 8. At no cost to CITY, CALTRANS will provide in accordance with CALTRANS' current nolic INVOICE & 9. CITY will invoice CALTRANS for an amount after award of PROJECT. Thereafter CITY will for actual expenditures for up to the temaining z 10. CALTRANS will pay CITY within 1hir 11. After PARTNERS agree that all work fr final accounting to ts. Based on as necessary in *er to shtafy the finar 12. PARTNERS agree that the'total.amount of not exceed $500,0k,0.0.-- final work is performed r4s, and practices. 0.00 thirty (30) working days CALTRANS monthly invoices £250.000.00. of invoices. lete, CITY will submit a CITY will refund or invoice commitment of the agreement. Minor A funds paid out to CITY will CONDITIONS 13. All obligations of CALTRAN$'under the terms of this Agreement are subject to the appropriation of resources by the Legislature, the State Budget Act authority, and the allocation of funds by jibe California Transportation Commission. 14. CALTRANS a agree that funds will be paid after the PROJECT is awarded. 15. If CITY fails to complete the PROJECT for any reason, CITY shall, at CITY's expense, return the SHS right of way to its original condition or to a safe and operable condition acceptable to CALTRANS. If CITY fails to do so, CALTRANS reserves the right to finish the work or place the PROJECT in a safe and operable condition. CALTRANS will bill CITY for all expenses incurred and CITY agrees to pay said bill within thirty (30) days of receipt. 16. If CITY fails to complete the PROJECT for any reason, CITY will refund the full amount of CALTRANS' contribution. Agreement 08 -1582 17. CITY will retain all PROJECT related records for three (3) years after the final voucher. 18. If HM -1 or HM -2 is found during construction, CITY will immediately notify CALTRANS. 19. CALTRANS, independent of PROJECT, is responsible for and pays or cause to be paid any HM -1 found within the existing SHS right of way. CALTRANS will undertake or cause to be undertaken HM MANAGEMENT ACTIVITIES related to HM -1 with minimum impact to PROJECT schedule. 20. CITY, independent of PROJECT, is responsible for and pays, r r cause to be paid any HM -1 found within PROJECT limits and outside the exrstmg,,SHS right of way. CITY will undertake or cause to be undertaken HM MANAGEMENT, ACTIVITIES related to HM -I with minimum impact to PROJECT schedule. 21. If HM -2 is found within PROJECT limits, CITY' will be responsible MANAGEMENT ACTIVITIES related to IA -2. 22. HM MANAGEMENT ACTIVITIES costs 23. Neither CITY nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason ofunyd}tng done or omitted to be done by CALTRANS and /or its agents under or in connection'C4it work, authority, or jurisdiction conferred upon CALTRANS or under,3his Agreement. It is.understood and agreed that CALTRANS, to the extent permitte and save harmless CITY and all of its-, off c- and employees from all clams, suits, or actions of every name, kind an( JAbscriptidO roug ht forth rider, including, but not limited to, tortious, contractual, ifiVerse,condemti'ation, or othertheories or assertions of liability occurring by t.: reason of anything done or4m>Ste1 to be dope iiy CALTRANS and /or its agents under this Agreement 24 Neither CALTRAN nor arty officer or employee thereof is responsible for any injury, damage, or liability oewpurrmg byEason of anything done or omitted to be done by CITY, its;Cprrlractors, sub- 66 ntractors' nd /or its agents under or in connection with any work, authoriity, or jurisdicttoi� conferred upon CITY or under this Agreement. It is understood and agreed bat CITY; 4o the extent permitted by law, will defend, indemnify, and save harmless OUTRANS' and all of its officers and employees from all claims, suits, or actions of ever' ,nai e, kind and description brought forth under, including, but not limited to, torhou "s, contractual, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY, its contractors, sub - contractors and /or its agents under this Agreement. 25. If work is done under contract (not completed by CITY's own employees) and is governed by the California Labor Code's definitions of a "public works" (sectionl720(a)), that CITY will conform to sections 1720 -1815 of the California Labor Code and all applicable regulations and coverage determinations issued by the Director of Industrial Relations. Agreement 08 -1582 26. This Agreement is intended to be PARTNERS' final expression and supersedes all prior oral understanding pertaining to PROJECT. 27. Unless otherwise documented in a maintenance agreement, CITY will maintain all PROJECT improvements. 28. This Agreement will terminate upon CALTRANS' acceptance of the PROJECT. However, all indemnification and maintenance articles of this Agreement will remain in effect until terminated or modified in writing by mutual agreement. Agreement 08 -1582 CONTACT INFORMATION The information provided below indicates the primary contact information for each PARTNER to this Agreement. PARTNERS will notify each other in writing of any personnel or location changes. Contact information changes do not require an amendment to this Agreement. The primary Agreement contact person for CALTRANS is: Mustapha Iaali, Project Manager 464 W. 4th Street San Bernardino, CA 92401 -1400 Office Phone: (909) 383 -5908 Email: mustapha_laali @,dot.ca.gov The primary Agreement contact person for CITY is: Ati Eskandari, City Engineer Lake Elsinore, CA 92530 Office Phone: 951- 674 -3124 Email: aeskandari @lake - elsinore.org Agreement 08 -1582 SIGNATURES PARTNERS declare that: 1. Each PARTNER is an authorized legal entity under California state law. 2. Each PARTNER has the authority to enter into this Agreement. 3. The people signing this Agreement have the authority to do so on behalf of their public agencies. STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION LIZ Basem E. Muallem, P.E. District Director CERTIFIED AS TO FUNDS: LIN Lisa Pacheco Budget Manz 5 CITY OF LAKE US Johnson Virginia J. Bloom City Clerk APPROVED AS TO FORM AND PROCEDURE: By: Barbara Liebold City Manager \ NO CONSTRUCTION STRIPING WORK ONLY __ -_ - - - -- N W A %IIaI,ARY AN .— _-- _-- -_�..� _ - - -_ _ — — - mI_.. _.. —_- -- __ .. _ _- SQU -fiKR - x.12' ROUTE i5 - - - - _ - A/ EXIST R/W 6 ACCESS CONTROL F i i \ SOUTHBOUND INTERSTATE ROUTE 15 NORTHBOUND STA 1027 +39.40 TO STA 1040 +95.10 ALL DIMENSIONS ARE IN FEET UNLESS OTHERWISE SHOWN PRELIMINARY DRAWING INTERIM IMPROVEMENT NO SCALE PD -1 i 1 )e' I YEOINI LEDIIN e• ]C' I VYIICS 1 1x' PRELIMINARY STRUCTURAL SECTION TYPE rca lKO M. li +. AYRIeYI LAY fl 190-Ye> Deelp, LIIeI•Ii.O 0 0.95' JPCP \ 0.10' XW BM BXE111EP \ SY ,.lY PAWW.f I 1r_� -J xY� i Opsesx 5011 P Yalu IPrel lmlrvll •xD E54.9. 110. 190 0.90; Lce 0.60 .e ICtxl \ IW�AY YMIOLW O eO' EIIISlIX4 IIISIIMO fl 190'YM CeLlO� L19s1 X9.5 c XPWPa. 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