HomeMy WebLinkAbout1-14-14 Item #09CITY OF
LADE Cog LSINOI.E
-�Va DREAM EXTREME,
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT M YATES
CITY MANAGER
DATE: JANUARY 14, 2014
SUBJECT: NOTICE OF COMPLETION- ELM STREET PAVEMENT, PHASE 11
PROJECT NO. 4385-2
Recommendations
1. Accept the improvements into the City maintained road system
2. Direct staff to file the Notice of Completion with the County Recorder's Office
3. Direct staff to release any remaining retention funds 35 days after filing of the
Notice of Completion
4. Authorize transfer of project fund balance to Main Street Overlay Project No.
4405
Background
The construction of Elm Street was identified in the Fiscal Year 2013/14 Capital
Improvement Program. Elm Street Pavement — Phase II was the final phase of a two
part project. Diamond Circle Paving was Phase I of the project; it was completed first to
avoid conflicts with Storm Baseball season. The Elm Street design was completed at
the end of June and the bids were publically opened on August 5, 2013. City Council
awarded the construction contract to Marathon General, Inc. on August 13, 2013. The
Notice to proceed with construction was issued for October 21, 2013.
Discussion
Marathon General, Inc. timely completed the contract and change order work on
November 29, 2013 in conformance with the approved plans and specifications.
Contract Change Order No. 1 (CCO #1) was issued by the city for the adjustment of
quantities and added export material; there was no resulting increase in project cost.
AGENDA ITEM NO. 9
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Page 2
Notice of Completion
January 14, 2014
The low construction bid and oversight by inspection staff provided for project savings of
approximately $63,583.00. It is requested that these funds be transferred to the Main
Street Overlay Project, No. 4405. The project is identified as an active, underfunded
project in the FY 2013/2014 Capital Improvement Program; it is currently out for bid with
construction anticipated to commence in February 2014. As an underfunded
improvement project, re- appropriation and use of unappropriated funds will be the
primary sources of funding.
Fiscal Impact
The Elm Street construction budget was $300,000 and funded by:
Fund 105 Miscellaneous (Construction) $300,000.00
Project Expenditures:
Marathon General, Inc. $208,665.00
GeoMat Testing Laboratories, Inc. $ 71252.00
TKE Engineering, Inc. $ 2,500.00
Inspection and Contract Administration $ 18,000.00
$236,417.00
Balance to re- appropriate
for Main Street Overlay Project 4405 $ 63,583.00
Prepared by: Peter Ramey (�9)1,
Project Engineer
Approved by: Ati Eskandari 2Y2, --
Interim Director of Public Works
Approved by: Nancy Lassey
Finance Manager
Approved by: Grant M. Yates
City Manager �o
Attachments: Vicinity Map
Notice of completion
Contract Change Order 1 (Final)
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VICINITY MAP
ELM STREET PAVEMENT - PHASE II
PROJECT 4385 -2
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CITY OF LAKE ELSINORE
130 S. MAIN STREET
LAKE ELSINORE, CA 92530
(951) 674 -3124
PROJECT CHANGE ORDER CHANGE ORDER # 1 (Final)
DATE: December 16, 2013
THIS CHANGE ORDER IS APPLICABLE TO:
CITY PROJECT # 4385 -2
PROJECT TITLE: Elm Street Paving
Authorized by: Ati Eskandari
Director Public Works /City Engineer
CONTRACT AWARDED TO:
Marathon General, Inc
DATE AWARDED: August 27, 2013
SCHEDULED COMPLETION DATE:
November 29, 2013
TOTAL AMOUNT OF CONTRACT
PRIOR TO THIS CHANGE ORDER
$208,665.00
CONTRACTOR IS AUTHORIZED TO MAKE THE FOLLOWING CHANGES:
The bid quantities are adjusted to actual quantities as follows:
QUANTITIES DECREASED
BID
BID
AS -BUILT
ADJUSTED
UNIT
ITEM No.
DESCRIPTION
QUANTITY
QUANTITY
QUANTITY
PRICE
EXTENSION
8
4" Asphalt Paving
850.00
796.65
53.35
73.00
$3,894.55
14
Adjust Manhole to Grade
6
1
5
1,800.00
$9,000.00
QUANTITIES
INCREASED
BID
BID
AS -BUILT
ADJUSTED
UNIT
ITEM No.
DESCRIPTION
QUANTITY
QUANTITY
QUANTITY
PRICE
EXTENSION
6
Additional Export Material > 25%
NA
1.00
1.00
6,281.75
$6,281.75
of Bid Adjuat Unit Price
7
6" Class II Aggregate Base
700.00
723.56
23.56
20.00
$471.20
9
3" Asphalt Driveways
60.00
70.74
10.74
240.00
$2,577.60
11
4" PCC Sidewalk
610.00
1,144.00
534.00
6.00
$3,204.00
12
6" PCC Residential Driveway
200.00
240.00
40.00
9.00
$360.00
I LOA r�L
THE AMOUNT OF THE CONTRACT WILL BE (INCREASED) BY THE
SUM OF $0.00
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yu.uu
Change Order No. 1 (Final)
THE CONTRACT PERIOD WILL CONTRACT TOTAL $208,665.00
BE INCREASED DAYS 0 Days (Intl. this Change Order)
REVISED COMPLETION DATE November 29, 2013
Review by: Initials
Project Engineer:
Director Public Works:
City Manager:
Date Approved by:
Contractor
Page 8 of 8
Date