HomeMy WebLinkAbout1-28-14 Monthly Info Memo Dec 2013-Jan 2014C1 Ty OF
LA_ I.E�LjLSINOIZE
DREAM EXTREME
CITY OF LAKE ELSINORE
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: GRANT M. YATES
CITY MANAGER
DATE: JANUARY 28, 2014
SUBJECT: MONTHLY INFORMATION MEMORANDUM
DECEMBER 20131 JANUARY 2014
Public Works
-Key Indicators
Numbers
Numbers
Street Maintenance
December
January
Pot Hole Repairs
Graffiti Removal
Graffiti removed from city property
Graffiti removed from private property
Graffiti Via Web Site
Graffiti Via Hotline
Graffiti Via Direct to Front Office
Storm Drains Cleaned
Illegal Dumping Clean -ups
Signs Installed
Sign Repairs
Reflective Pavement Markers Installed
Carsonite Markers Installed
Cut Back Trees from Blocking Signs
Sidewalk repairs (square feet)
Curb & Gutter Repairs (square feet)
Remove Weeds
Removed Illegal Signs
Area Sprayed With Herbicide (in Acres)
Bobcat Sweeper (various areas)
Picked up Shopping Carts
Red Curb LF
Trimmed Trees Various Locations
Cleaned basins with debris
178
297
343
532
252
450
91
82
6
7
7
3
5
7
25
53
116
221
4
0
32
35
11
0
0
0
7
9
0
0
0
0
7
51
231
132
8.25
21.25
0
0
42
38
0
0
41
24
0
0
Street Maintenance
Sandbag areas
Drain Inspections
Grade Road Hazards
Trash Removal from Road Shoulder
Removal of Road Hazards
Dirt Transported (Cubic Yards)
Installed Guard Rail
Remove Stickers from Signs
Crack Seal in Linear Feet
Install X Walk (Various Locations)
Heatwurx Repair
Event
Misc. (Work with Camp Crew)
Repaint Stop Bar and Legends (New Install)
Sidewalk Inspections locations /areas complete
Installed New City Logos
Graffiti Work Orders Complete (24 hrs)
Graffiti Work Orders Complete (48 hrs)
Graffiti Work Orders Complete (72 hrs)
Pothole Work Orders Complete (24 hrs)
Pothole Work Orders Complete (48 hrs)
Pothole Work Orders Complete (72 hrs)
Graffiti Completed ( Work Orders)
Graffiti Complete (Line of Site)
Potholes Repaired (Work Orders)
Potholes Repaired (Line of Site)
Illegal Dumping (Staff Observed)
Illegal Dumping (Work Order)
_
642
0
0
1
1
2
1
1
5
21
0
0
0
1
18
29
1208
1
0
0
43
0
0
0
11
0
0
0
0
0
0
16
14
10
2
0
2
0
1
1
0
0
0
0
19
10
324
522
1
1
177
296
116
221
0
0
Vehicle Maintenance
Vehicle Repairs
Vehicle Service
Alignments
Tire Installation & Repairs
Small Equipment Repairs
Service Calls
Mufflers & Tailpipes
Body Shop Repairs
Trailers Repaired
Batteries & Jump Starts
Boat Repairs
Heavy Equipment Repairs
Vehicle Maintenance Program Fleet 2000
12
16
7
6
0
0
11
8
4
2
9
3
0
0
2
4
8
1
12
7
5
4
7
11
15
15
Weed Abatement
Lots Cleaned
City Lots Cleaned
Trees Trimmed
City removed dead trees /stumps in right of way or from WA
lots either dead or less than 3 inches in diameter
1
0
15
0
78
91
32
41
Weed Abatement
Loads of Trash & Debris (Green Waste)
Illegal Dumping Clean -ups
Work Orders Completed
Property owner complaints about billing
WCA removed stumps and trees
Helped property owner locate their lots & questions
Worked on claims for City clerk's office or for Finance
Helped Streets Clean Up Alley Ways or Drains
Cleaned Weed Abatement Equipment
Painted Backflow to Help Prevent Theft
Assisted Code Enforcement in Cleaning up
Homeless Camps for Public Safety
Replaced irrigation clocks
Replaced Sprinkler Heads, Wiper Seals or Parts
Assisted Lakes with Fish kill cleanup
Crew Cleaned up Main St Sidewalks & Landscape
As Part of Budget Savings
Shopping Carts Picked Up
Checked all Landscaped areas for Major Issues
Removed Illegal Signs
Replaced benches on Main St. with finished ones
Helped Streets clean up Cal Trans ROW
20
31
16
25
0
4
4
2
1
1
0
0
5
0
0
17 days
6
10
0
0
0
5
0
0
0
0
0
0
2
1
1 DAY 1/2
1 day
6
3
0
0
20
0
31
Staff identified all of the Cities water and electric
meters so that coding of bills can be more
streamlined. Staff scheduled the testing of the cities
backflow devices.
ENGINEERING DIVISION
PUBLIC COUNTER
Research Request
Plan Check
Final Map
Grading
Street Improvement
Development Review
Flood Plain Determination
Bond Release Request
Oversize Transportation Permits
Encroachments Permit Applications
Encroachment Permit Traffic Issues
11
7
4
2
0
0
3
3
4
0
0
12
3
3
1
2
13
0
40
20
2
2
CIP UPDATE
Design
onstruction
Project
Project
Project Changes
Location
Completion %
Summary of Activity to Date:
Monuments already tied out
and recorded: 125
Monuments already tied out to
be recorded: 56
Monuments located but not
tied out (because they are off
the pavement): 7
Survey Monument
Country Club
a
50%
Monuments that were
Heights
searched for and determined
as destroyed: 20
It is estimated that there are
another 200 or so monuments
to be looked for
in the Country Club Heights
area.
Third Party review of audit
completed and report
reviewed and finaled. Design
Conceptu
firm notified of audit
Temescal Canyon
Temescal
al Design
recommended changes. Upon
Bridge Design
Canyon Rd
100%
receipt of design firm's revised
proposal, Audit Report will be
submitted to Caltrans for
review.
CITY HALL
Sprinkler's installed; interior
finishing work underway.
Carpet scheduled for
installation week of 1/27/14.
CITY HALL —
CULTURAL CENTER
95%
Sprinkler installation 90%
Complete
complete. Floors installed.
Seismic Retrofit City
Lake Elsinore
o
100%
Interior finishing (painting, etc.)
Hall /Cultural Center
CULTURAL
work to commence 1/20/14.
CENTER—
95%
Complete
CIP UPDATE
Design
Construction
Project
Project
Project Changes
Location
Completion %
Traffic Signal
Riverside Drive
New development proposed
Installation —
(HWY 74) @
for intersection of Grand and
Riverside Drive and
Grand Ave and
Riverside; staff coordinating
Grand & Traffic
Riverside Dr.
85%
design, right of way and
Signal Modification —
(HWY 74) @
construction requirements with
Riverside Drive &
Lakeside H.S.
developer and Planning Div.
Lakeside H.S.
Preconstruction meeting held;
contractor submitted material
Lake Elsinore Traffic
specs. Staff reviewed and
Calming Project
Various School
approved specs. 4
(Speed
locations within
100%
5%
Contractor given nonotice ok/ to
Reader /Feedback
the City
proceed with the order of
Signs)
material; anticipate 3 weeks
for material.
Traffic Signal
Throughout the
Anticipate award of contract
Coordination /Manage
Cit y
n/a
n/a
on 1/28/14 to Hartzog &
-ment
Crabill.
Punch list items completed;
improvements accepted by
Elm Street Pavement
Elm Street
100%
99%
City Council on 1/14/14.
Rehabilitation
Paving
Notice of Completion to a filed
week of 1/20/14
Main Street Overlay bid
opening held 1/6/14; apparent
Main Street
Main Street
o
100%
0
0 /o
low bidder KAD Paving.
Rehabilitation Project
Award of Contract scheduled
for 1/28/14.
Landscape planting changes
recommended by City
Landscape Architect.
Collier Median Island
Collier Avenue
70%
0%
Received Artwork design
Modification
proposal from Studio 395.
Waiting for cost estimate.
Proposals to be reviewed by
City Beautification Committee.
Lakepoint Park
Lakepoint Park
100%
Bid published; bid opening
Parking Lot Paving
scheduled for 2/13/14.
Design
Construction
Project
Project
Project Changes
Location
Completion %
1 -15 /Railroad Canyon
1 -15 @ Railroad
Road Interchange
Canyon
RCTC to move forward with
Improvements
Interchange
environmental.
(PAED / PS &E)
See below
Construction bid for installation
of radio link opened on
Traffic Signal and
9/26/13. Contract awarded by
Signal Controller
City Council to Select Electric
Upgrades Diamond
I -15 @Railroad
on 10/22/14. Contractor
Drive @ Railroad
Canyon
100%
5%
submitted material
Canyon — RADIO
Interchange
specifications; staff reviewed
LINK
and approved. Contractor
given Notice to Proceed with
Order; 3 week lead time
necessary.
Design nearly complete.
Cooperative funding
Traffic Signal
Traffic Signal
Sage at
Canyon
95%
agreement with LEUSD
Installation
Installation
Hills
approved by City Council on
1/14/14. Construction to begin
in June due to school.
Annual Asphalt
Bid opening held 1/8/14;
Maintenance
M
Citywide
0
0
apparent low bidder Ben's
Asphalt. Award of Contract
Contract
scheduled for 1/28/14.
Annual Curb, Gutter,
Bid opening held 1/9/14;
Sidewalk
Citywide
0
0
apparent low bidder Above All
Maintenance
Names. Award of Contract
Contract
scheduled for 1/28/14.
TRAFFIC SIGNAL IMPROVEMENTS
New equipment was installed at each of the five signals along the Railroad Canyon
Road /Diamond Drive corridor, including two Caltrans traffic signals, to provide Ethernet
communication between the City and State systems. A radio link between these traffic
signals and City Hall will be established In February. This, along with the new computer
server and software installed at City Hall, will provide remote access to the signals along this
corridor to improve intersection operation. A revised signal timing coordination plan has also
been developed that will allow for a more efficient flow of traffic along this corridor during
peak travel times. New timing has been approved by Caltrans and is scheduled for
implementation by the end of January.