HomeMy WebLinkAboutCC Reso No 1958-939
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RESOLUTION NO.. < cZ. _
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PWGliASING imtF..8 AND BJi~GUUTlONS OF TIE CITY OF EISUfOU.
.. wm,...p.~',R:..,'E A1J~~...fl:~.. .~'.I.~...t.r...... ,Cotm...,.el1.....1S autno, r1...~e d,'. $'tl...d dire> ct. eri.' under.... the provisions of
Ordinan~)T().lt. .. . to adopt rule. and regulations fO'r the administration of the
4 urenasingsyt; ,em c1r'eated in said ordinance, nGW , therefore, be it
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5 ~OLVED,the m.ty Council of the city Qf Elsinore does he.rehy adopt the
followi1!li rules:
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RULE I.. PURPOSE
'fhe G'bjectivesof these nile. are to facilitate efficient and economical
8 adm1l:1is:bration 01' the. purchasing fu.nction of theOU.l..,
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(h.) !n..., ability- of the bidder to provide future mail!ltenance and se1""li.d"
f<>1" the use of the subject of the eon'traet J
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(~) The nnmoer and scope of eond~tio_ attaehee to the bidt,
SEOTION ,. "~$PO~;SIBtEBID": .An offer, submitted. by 8. :responsible bidder to
2 urnish supplies, El'Q,U1pl1$htot'services in conformity- with the speeifioations,
el1very tems and eonditions and other requiremants inall.lded in the :l.nvitation
3 or b~d.$..
4 S.EGTION 6.ltUSPQ~I.iI;$. BIlJ14lm" t Abidl"r who submi till . a responsible bid and
he is not only f1naneiaU.Y%'esponsible, but is pO$ses.sed of the resources,
5 ll.nt, skill, ability, capa.city and integl"ity requ:i.site and neeess8.J)'y to perfo
he aontraet according to its terms,.
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SECTION 7. IfPUltOaA.SE~(t, Purohase$of supp)j,.as,equi)lment and persond. proper y
7 hall incl\Hie lesuses or tentals as well as transactians by whi~n. the e.ity tlQquires
wner$hip.
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SEOTIOIl 8, "lupI'trE$Jt ~ttJ!;QUIPME~tt t Any and allarticas, things or
gersQJ1alpropert, furnished tQdr used. 'b1 S11y agenoyjl
nuu III. EKnQiNct PURCHASES
~];!'Jthe1teed .foroeeuional l!!l16rgencypurchas$s isreeQgnized, the practice
12 nsi; bEleurtailad a$ l'llnoli as possible by antie1pating nee. $0 that the normal
urehasing proeed:u:re uti11z~ bidding :mar be used.
SIQTIO. 2.11 'alE PUf!l;~I. OFFIOEl. .In. cue of $l1 emergenof whioh requires I
21 mmedi.a:te pureh_~ ofs'llPP11es,equipment or servioes, the (01 ty manager, i
d:md.n1atrativeOf'tiQst', .etc.) .Jnay autnori.e 'tlhe Purchasing Officer ta secure 'by' oP~
22 rke.t.p.r.....oeed.ure.....'upre..scr1bed 111 ordinan. ceNoiiJlt>, at.the lowl!):fJt ob~a1nable ,;
nee, any suppli4ua, fl\q'Uipment.or sern.ees rega. '.. 'ess of the amount of the e~
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. (a.} Roe.ord.eciEXf:lanatiQ:nlt A full repol"tof the circumstances of aU ,1
emergency purchase. .'1\ exeess.. of $10. OlfOO.i. 'iShall.i....li>e. . fi. led by.. th. .Pu. '.rCh.liSi1'1g Ofr eel
With the (Jenne!l andsnall be entered ill tneminutes of t.heGou.nc1l.
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8:&crION l.. :BY HE.A1JS OF DEr ARTi'1)~N'fS., In ca.se . 0 f am e.rgencv wh1 en nqui reo ~
d1ate pttrchaseoI' supplies,equipm&rl'tor servieee,the head of any using _gene
. Odtll...... &PP. rov. a1. o....!.. t..he Purchasing Ofticer ar.. the AdmirU.st.rator purchase directl
,ysupplies, eq;uipment ar services 1nt-he amoUftto:t:$lOO.OOor les8..
'., (a)aeoord$d~J.~.tf.on. The head of SU,ChllS11'1g . agency shall, not I
later thai theneii %'e!gub.r business da.y thereaft.r, subsdt to. the Purchasing
Officer a requisi1l1on, atal1ulatiolJ.of b.1ds. recei'l16a, it an" a copy of the
de11very reeoN, and a ;fUll wri ttenreport af the c1nJ\1mstance, ot the
$merg<<mCT.1<he rCPQnshall be filed with the CoulJ;Qil asprovideiin
sub.sectien (a) above..
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SEC!!OJ 1.CONDIfION$. 411.. emergenCY shall 'be deemed to exist it;
(a) fhere is . great publiccaJ.amitY4
(b) There is i~dllate need. to prepare for nat:l.onal or local clei.'enlle"
(0) There is a'b:r(~alt~ in ~ine'rYoran essential service which reQu1rel
the ,~,~.'.at. pur....eh.S. of supplies. or services to prote.etth, public health,
-Uare orsa47ety,"
(d) An e$sential <1e:partmentalfi)peration.ai'tectiJ11 thepublle health,
welfare o:t'safety weuld b. great.1;yhape.re'd. i.f the prescrlbedpurohasing pro-
cedure 1lc,uJ.d. ea'WSe ~ _~edelq in procurem.ent of tn.e need&d iteBlo%' serv,ic ..
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Rtil4EIV. GIF'!'~ fiND REBATES
!h€!1>urehasing Offioer and every . officer and empl()~I$. ef the 01 t1' are exp:resl1ll
2 x'Oh~'M.ted frem.. accepting, directly 0.1' ind!rectly, fr<m any person, company, firm
r o.prporation to. which ~, Jj)urens,se order or contract is, or might be awarded,
31 rebate, . gift,..-.ey,o:r anything efvaJ:u.e whawoeverfJ
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RULE V.. BOND
5 .. I the PurehaflingOffieer ISha.ll furnish a oorporate.suret1'bond to .be approved
'1 the CityOotmeil in the Go.to. f $1000.00 and shall be conditioned upon the
6 ai. .... t;..~ tul.... p.' erfo.. m.8Il ee.. o. f lid.... u....ti .... ,e. '.$i1l\1'O$. ed upon the Purchasing Officer a.s pre-
eri~ed in Qr&a,nce No. .. .'SO .if Any premium for such bond shall be a proper
7 harr against the City 0'. ... sinereo
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I, R~ W",OoodWin, the duly elected, qualified and
acting City Clerk of the City of Elsinore do
hereby certify that the foregoing re.$olution was
duly and regularly p a.e sed and adopted by the
C. iti}". CQ. un... oi101: the It t~JO... t Els:1n{.l~ at. a. ~~Ula.T
meeting held on the l'/,I'l'day of /J7tz,zC':11-/ 1958
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