HomeMy WebLinkAboutCC Reso No 1984-67RESOLUTION N0. 84-67
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE,
CALIFORNIA APPROVING DESTRUCTION OF CERTAIN CITY RECORDS.
WHEREAS, it has been determined that certain City records under
the charge of the City Clerk, and having been held in storage, are no
longer required for public or private purposes:
1. Lake Elsinore Police Records
2. Precinct Supplies - General Municipal Election,
April 10; 1984.
and
WHEREAS, it has 6een determined that destruction of these materials
is necessary to conserve storage space, and reduce staff time, expense and
confusion in handling and informing the public; and
WHEREAS, Section 34090 of the Government Code of the State of
California authorizes the head of a City department to destroy any City
records, and documents which are over two years old under his or her charge,
without making a copy thereof, after the same are no longer required, upon
the approval of the City Council by resolution and the written consent of
the City Attorney; and
WHEREAS, Sections 17022, 17132 and 17133 of the California
Elections Code authorizes the City Clerk to destroy certain election materials
which have been kept for six (6) months subsequent to the date of declaration
of the results of the election, upon approval of the City Council and
written consent of the City Attorney; and
WHEREAS, it is therefore desirable to destroy said records as
listed in Exhibits "A" and "B" attached hereto and made a part hereof, in
storage, without making a copy thereof; and
WHEREAS, said records have been approved for destruction by the
City Attorney.
_ NOW, THEREfORE, THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE
DOES RESOLVE AS FOLLOWS:
SECTION 1. That approval and authorization is hereby given to
destroy those records described as Exhibit "A" and "B" attached hereto
and made a part hereof.
SECTION 2. That the City Clerk shall certify to the adoption of
this resolution, and thenceforth and thereafter the same shall be in full
force and effect.
PASSED, APPROVED AND ADOPTED this 27th day of November, 1984,
upon the following vote:
AYES: KNIGHT, MATSON, STRIGOTTE, VERMILLION, VALENZUELA
NOES: NONE
ABSENT: NONE
ABSTENTIONS: NONE
~~ ~~~s ~
~CRTA VALEN UELA, MA R
CITY OF LAKE ELSI E
,4TTEST:
~
J NN MONEY, CITY CLERK
I Y OF LAKE ELSINORE
STATE OF CALIfORNIA )
) ss.
COUNTY OF RIVERSIDE )
I, Jo Ann Money City Clerk of the City of Lake Elsinore,
DO HEREBY CERTIFY that the foregoing resolution was duly adopted by the
City Council of the City of Lake Elsinore at a regular meeting of said
Council on the 27th day of November , 1984, and
that it was so,adopted by the following vote:
AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
KNiGHT, I~ATSON, STRIGOTTE, VERMILLION, VALENZUELA
NONE
ABSENT: COUNCILMEMBERS
(SEAL)
STATE OF CALIFORNIA )
) ss.
COUNTY OF RIVERSIDE )
NONE
~
J NN MONEY, CI Y CLERK
I Y OF LAKE ELSINORE
I Jo Ann Money, City Clerk of the City of Lake Elsinore,
DO HEREBY CERTIFY that the above and foregoing is a full, true and correct
copy of Resolution No. 84-67 , of said Council, and that the same
has not been amended or re~ pea~ec~
DATED: November 28, 1984
~
JO NN MONEY, CITY CLERK
C Y OF LAKE ELSINORE
(SEAL)
EXHIBIT A
RECORDS INVENTORY WORKSHEET
(INACTIVE RECORDS)
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PAGE NO......... One
DEPARTMENT......Storage(Police Records)
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PREPARED BY....... City Clerk
DATE..........., November 7, 1984
FILE
BOX NUMBER
INCLUSIVE DATES
DESCRIPTION
OF CONTENTS
1 Portions of 1945 - Lake Elsinore Police Department Daily Reports
1958
Portions of 1966/67 Booking Reports
Service Sheets
Offense Reports
Missing Persons Reports
Traffic Accident Reports
2 1967 Lake Elsinore Police Department Daily Reports
Booking Reports
Miscellaneous Service Sheets
3 Portions of 1956/57 Lake Elsinore Police Department Daily Reports
Portions of 1967
Offense Reports
Missin9 Person Reports
Traffic Accident Reports
4 Portions of 1956 - 59 Lake Elsinore Police Department
Booking Report Nos. 754 - 1500
5 April, 1969 - Lake Elsinore Police Department
January, 1970 Booking Report Nos. 4344 - 4878
6 1966 - 1970 Lake Elsinore Police Department
Police A dministrative Records
Dispatch ers Daily Activity Sheets
Police O fficer Training Manuals
General Inter/Intra-Agency Correspondence
EXHIBIT B
RECORDS INVENTORY WORKSHEET
(INACTIVE RECORDS)
PAGE NO......... One
DEPARTMENT...... Clty Clerk
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PREPARED BY...... City Clerk
DATE............ November 7, 1984
FILE
BOX NUMBER
INCLUSIUE DATES
DESCRIPTION OF CONTENTS
1 through General Municipal Precinct Supplies from voter precinct numbers l,
5 E1ection - City of 2, 3, 4 and 5, including:
Lake Elsinore
Ballots
April 70, 1984 Identification Envelopes
Tally Sheets
Roster of Voters
Copies of Index
Challenge List
Assisted Voter List
Affidavits of Persons Assisting Voters