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HomeMy WebLinkAboutCC Reso No 1984-35RESOLUTION N0. 84-35 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, ESTABLISHING POLICIES, RULES, AND RE6ULATIONS FOR THE USE OF ALL GITY RECREATION FACILITIES INCLUDING THE COP~MUNITY CENTER, CITY PARKS, AND BALLFIELDS; AND REPEALING RESOLUTIONS NOS. 81-75, 81-85, 82-59, AND 82-60. WHEREAS, the City of Lake Elsinore provides for the public use of City owned recreational facilities including parks, ballfields, and the Community Center building; and WHEREAS, it is in the best interest of good management procedures and the general public to establish uniform policies, rules, and regula- tions for the use of City owned recreational facilities, and to set fees for the use of such facilities; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elsinore as follows: SECTION 1: PROCEDURES The following procedures are established for the use of City-owned recreational facilities: A. Application forms are available at the Community Center:. One copy of the application with the_fees must be.taken:to the City Hall daily. B. The Community Center Coordinator, or City Council designated representative shall determine the applicant's classifica- tion for the purpose of imposing fees. This decision will be in accordance with City Council policy and will be final. C. All required fees and deposits will be paid at least fourteen (14) days prior to the scheduled use. Deposits will be held with the City until a final inspection of City facilities is conducted proceeding usage. D. Applicants must notify the Community Center Coordinator or City Council designated representative of cancellations at least 72 hours prior to the scheduled event. Failure to provide this notification will result in a charge for one day's use and/or prohibition from using City owned recrea- tion facilities in the future. Provided the prescribed cancellation procedure is followed, a service fee will be charged as provided for in the schedule of fees. E. The City reserves the right to deny any request for usage of recreational facility which is inconsistent with the policies and goals of the City. The City also reserves the right to cancel or reschedule groups as needed provided at least five (5) days notice is given to the applicant. F. Public agencies and youth groups shall follow the pro- cedures for use of City-owned recreational facilities but shall be exempt from fees unless otherwise stated by City Council. G. Sixty (60) days advance application is required for events designed for more than 250 persons. H. The City Council or designated representative shall re- solve all matters of interpretation and intent. I. Requests for waiver or reduction of fees may be made to the City Council on a case by case basis. Requests must be submitted in writing and must be submitted to the Coordinator's office at least ten (10) working days prior to the Council meeting. SECTION 2: REGULATIONS A. Permits for use of City-owned recreational facilities shall be issued only to adults. B. All groups using the City's Parks and Ballfields, and Comm- unity Center, are responsible for assuming all liability for inju-ries to persons or property during the use of the facility and agree to hold the City of Lake Elsinore free and harmless from all liability imposed by law for the injury of people or property. C. No structures of any kind may be erected or assembled in or on City-owned recreational facilities, nor may any electri- cal, mechanical, or other equipment be emplaced unless speci- fic prior approval has been obtained by the City Council or their designated representative. D. Nothing shall be sold, offered or advertised for sale in or on City-owned recreational facilities. This restriction may not apply to activities for which a charge is made to the user. E. The applicant is responsible for leaving the facility in a clean condition. If property damage is incurred in excess of facility deposit, the applicant shall pay all costs of repair and replacement. Such payment shall be made on demand. Failure to pay shall result in the denial of future facility use and appropriate legal actions. F. A clean-up charge of $50.00 will be charged for each group using the Community Center - 2 - G. Smoking is prohibited in the Auditorium. Smoking is allowed in the lobby, or outside of the Building. H. Narcotics are not permitted in City facilities. Viola- tions of this regulation will be cause for immediate removal from the premises and notification of the Sheriff's Department. I. All activities must cease by 12:00 Midnight. J. Decorations must be of flame proof material and may not be affixed to ceiling or walls. All decorations must be removed and the facility le-ft i;n Yt`s ori?~inal condi- ti;on, Failure to leave facilities intact and in a ~ood condition shall result in denial of future use. Should loss or damage occur to any special equipment, or the facility, or property in it, the using organization or person shall be liable. Towels, soap, cleanser, etc., are not furnished by the City. K. Kitchen in the Community Center is rented out only with City Council approval and, there will be a City Representa- tive there at $4.00/Hr. Any function over 45 persons in the Community Center and, any function serving alcohol, will require a$500.00 deposit to be returned after inspection of the facility. L. Alcoholic beverages may be served by profit or non-profit groups at a function with the written permission of the City Council or the designated representative. Applicants must state their intent to serve alcoholic beverages when they submit their rental application. f~. The sale of alcoholic beverages will require prior approval of the City Council or the designated representative and a one-day license from the State Alcoholic Beverage Control Board. The license must be obtained prior to the scheduled event. N. Any function serving alcohol must provide a Sheriff, or a bona fide security guard at their own expense. 0. A fee, for security guards per the following paragraph: If between 50 and 100 guests are expected, one security guard must be present. For each 100 expected guests over the first 100, another security guard must be had. The City will not ' be responsible for obtaining the security guards. If a two week notice is given, a guard may be hired for $40.00 for 5 hours. If less advance notice is given, the cost would be $12.00/hour. Police Security 1-676-2808. Authority to terminate party at Community Center~ vacate facility, if need be w:ill he that of the security officer. - 3 - SECTION 3: POLICIES A. The City reserves the right of full access to activities at all times to see that rules, regulations and City and State laws are not violated. B. The use of City facilities by outside groups will be allowed only when its use is in the best interest of the City or the general public. City facilities are available on such days and during such hours as they are not required for City use. C. Meetings shall be non-exclusive, and shall be open to the general public, unless a charge is made to the user. D. All promotional materials must be approved by the City Council or the Designated Representative prior to public release. SECTION 4: FEES NON-PROFIT GROUPS Ball Park (lights only). . . . . . . . . . $ 18.00 per night Building/Clean-up Deposit (Refundable) . . $ 500.00 Whole Auditorium . . . . . . . . . . . . . $ 10.00/Hr. 2 Hr. P-1in. Half Auditorium . . . . . . . . . . . . . $ 5.00/Hr. 2 Hr. Min. Fund Raising Activities-Whole Auditorium . $ 15.00/Hr. 2 Hr. Min. Fund Raising Activities-Half Auditorium. . $ 8.00/Hr. 2 Hr. Min. Small Meeting Room . . . . . . . . . . . . $ 3.00/Hr. 1 Hr. Min. Kitchen . . . . . . . . . . . . . . . . . . $ 5.00/Hr. 2 Hr. Min. Cleaning Charge . . . . . . . . . . . . . . $ 50.00 PROFIT MAKING GROUPS Ball Park (lights only). . . . . . . . . . $ 28.00 per night Building/Clean-up Deposit (Refundable) . . $ 500.00 Whole Auditorium . . . . . . . . . . . . . $ 25.00/Hr. 2 Hr. P4in. Half Auditorium . . . . . . . . . . . . . . $ 12.00/Hr. 2 Hr. Min. Small Meeting Room . . . . . . . . . . . . $ 6.00/Hr. 2 Hr. Min. Kitchen . . . . . . . . . . . . . . . . . . $ 15.00/Hr. 2 Nr. Min. Cleaning Charge . . . . . . . . . . . . . . $ 50.00 ARTIES. RECEPTIONS, DANCES Building/Clean-up Deposit (Refundable) . . $ 500.00 Between 8:00 A.f~. and 7:00 P.M. .....$ 30.00/Hr. Between 7:00 P.M. and 12:00 A.P1., the following flat rates shall apply: 1) Parties . . . . . . . . . . . . . .$ 125.00 2) Receptions . . . . . . . . . . . . .$ 125.00 3) Dances . . . . . . . . . . . . . . .$ 175.00 4) Kitchen . . . . . . . . . . . . . .$ 10.00/Hr. 2 Hr. Min. - 4 - ATHLETIC USAGE - Practices Only -(Above stated Rates apply to all other Athletic Events) Certificate of Insurance for high-risk sport is required. Athletic Court Rental (Practice Only) .....$ 5.00/Hr. - 2 Hr. Min. ~ PASSED, APPROVED AND ADOPTED this 24th day of July, 1984. AYES: KNIGHT, MATSON, STRIGOTTE, VERMILLION, VALENZUELA NOES: NONE ABSTENTIONS: NONE ABSEN~: NONE ~~2~~~~ ARTA E. VALENZUELA, OR CITY OF LAKE ELSINO ATTEST: J NN ONEY, CIT C RK I Y OF LAKE ELSINORE -5- STATE OF CALIFORNIA ) ) ss. COUNTY OF RIVERSIDE ) I, Jo Ann Money City Clerk of the City of Lake Elsinore, DO HEREBY CERTIFY that the foregoing resolution was duly adopted by the ' City Council of the City of Lake Elsinore at a regular meeting of said Council on the 24th day of July , 198~, and that it was so adopted by the following vote: AYES: COUNCILMEMBERS: KNfGHT, MATSON, STRIGOTTE, VERMILLION, VALENZUELA NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE (SEAL) STATE OF CALIFORNIA ) ) ss. COUNTY OF RIVERSIDE ) ANN MO , IT CLERK TY OF LAKE ELSINORE I Jo Ann Money, City Clerk of the City of Lake Elsinore, DO HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of Resolution No. 84-35 , of said Council, and that the same has not been amended or repea`~ed. DATED: July 25, 1984 ~~~vl. J NN MONEY, CIT CLERK Y OF LAKE ELSINORE (SEAL)