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HomeMy WebLinkAboutCC Reso No 1989-04RESOLUTION N0, g9-4 A RESOLUTION OF THE CITY THE CITY OF LAKE ELSINORE, ESTABLISHING POLICIES, AND FOR THE USE OF ALL CITY FACILITIES, AND REPEALING N0. 84-35 COUNCIL OF CALIFORNIA PROCEDURES RECREATION RESOLUTION WHEREAS, the City of Lake Elsinore provides for the public use of City owned recreational facilities including parks, ballfields, and the Community Center building; and, WHEREAS, it is in the best interest of good management procedures and the general public to establish uniform policies, rules and regulations for the use of the City owned recreational facilities; and to set fees for the use of such facilities; and, ~~ WHEREAS, the City Council wishes to revise and amend existing park use policies and procedures as set forth in City Council Resolution No. 84-35. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elsinore as fotlows: SECTION 1: POLICIES AND PROCEDURES The Policies and Procedures for the use of City recreational facilities, which is attached hereto as Exhibit "A" and made a part hereof, is hereby approved and adopted. SECTION 2: FACILITY USE FEES - The Facility Use Fee Schedule, which is attached hereto as Exhibit "B" and made a part hereof, is hereby approved and adopted. Page 2 Resolution No. 89'4 Policies and Procedures City Recreation Facilities PASSED, APPROVED AND ADOPTED this 14th day of March 198';i, by the following roll call vote: AYES: COUNCILMEMBERS: BUCK, DOMINGUEZ, STARKEY, WASHBURN, WINKLER NOES: COUNCILMEh~BERS NONE ABSENT: COUNCILMEMBERS: NONE ABSTENTIONS: COUNCILMEMBERS: NONE ATTEST: Vicki Lynne Kasad, City Clerk City of Lake Elsinore APPROVED AS TO FORM AND LEGALITY: G43 City of Lake Elsinore CITY OF LAKE ELSINORE COMMUNITY SERVICES DEPARTMENT FACILITY USE POLICIES PURPOSE STATEMENT In order to assure public recreational facilities are operated and maintained for the benefit of community residents; policies, procedures and fees are necessary. In addition, a permit process is necessary to insure fair and equitable use and availability to all citizens. The Community Services Department has been delegated the responsibility to administer these policies. GENERAL POLICIES A. The primary use of Municipal Recreation Areas and Facilities is for public recreation activities. B. City Departments and activities will have priority use of the facilities over other applications for facility space. When unforeseen circumstances result in use conflict, facility use permits may be cancelled as author- ized by the City Manager or his designated representative. If cancella- tion is unavoidable, every effort will be made to either reschedule or locate alternate facilities. C. The use of Parks and Recreation areas or facilities shall not be granted when, as determined by the City Manager or his designated representative, such use (compatibility, time, location, lights, noise) is not in the best interest of the City. D. A schedule of facility Use fees has been developed and approved by the City Council. Individuals and/or groups wishing to appeal any portion of said fees may do so. Said appeal shall be made to the City Council at least sixty (60) days prior to the date of intended use. The Fee Schedule has been prepared in a manner consistent with cost recovery policies set forth in Chapter 3.32 of the Lake Elsinore Municipal Code. E. Recreational facility use shall be subject to all City Risk Management Policies and Procedures and all Facility Use Permits shall be subject to all hold-harmless and/or insurance requirements set forth by said policies and procedures. F. Any individual, group or organization wishing to consume or sell alcoholic beverages in City recreation centers, buildings or park areas reserved through the City's facility reservation permit process, is required to submit a written request too the City Manager or his designee, no later than two months prior to the date requested. G. In the event the consumption of alcoholic beverages is approved by the City Manager or his designee, those Liquor Liability insurance require- ments of the City's Risk Management Policies and Procedures shall apply and shall be met. In the event the sale of alcoholic beverages is approved, said approval shall be subject to the provisions and require- ments of the State of California Alcoholic Beverage Control (A.B.C.) Department. H. In addition to, or in lieu of, the policies and procedures set forth herein, when aaplicable, those policies and regulations pertaining to Special Events, Parades and Temporary Outdoor Activities shall apply to Use requests. -1- USE PRIORITIES A. For the purpose of determining the priority of use and rental charges to be paid for the use of recreational facilities, a list of user groups is hereby established and is set forth in order of priority as follows: 1. Citv Programs - Programs organized, promoted and conducted by the City of Lake Elsinore. 2. Citv Co-Soonsored Programs - Programs and activities offered through the joint efforts and sponsorship of the City and a community group or organization which generally meets the following description and/ or requirements: a) Activities or events must be recreational in nature and be of benefit to City residents. b) Any group/organization must have the primary purpose of con- ducting recreational activities for the benefit of City residents. The group will have by-laws which define the purpose of the organization. All financial records shall be available ~ to the City at all times. c) Only such fees and charges as may be approved through special agreement with the City shall be levied for the offering of co- sponsored activities and events for the purpose of co-sponsored groups and organizations. d) The group or activity must receive expressed written acceptance in order to be considered co-sponsored and is required to con- form to the City's adopted co-sponsorship criteria. e) Co-sponsorship will be reviewed on a regular basis and no less than once per year. Co-sponsorship may be granted for a single event or ongoing group. 3. Lake Elsinore Hiqh School and Elsinore Valle.v Elementarv School District Elsinore Va11ev Chamber of Commerce - Programs organized, promoted and conducted by the Districts or their authorized Agents. 4. Lake Elsinore Recreation and Parks District Programs LERPD - Recreational programs organized, promoted and conducted by the Lake Elsinore Recreation and Parks District (LERPD) or their authorized Agent, subject to the following requirements: Programs and activities offered through the joint efforts and spon- sorship of the LERPD and a Community group or organization which generally meets the description and requirements set forth for Group 2. 5. Youth GrOUDS - Organized, nonprofit public youth groups requesting use for the purpose of recreational cultural or educational activity (e.g., Junior Achievement, YMCA, 4-H, churches, scout groups, AYSO, little league, etc.). The organizations shall have the following qualifications: a) The express purpose of the organization shall be the promotion and operation of recreational educational or cultural activities for the direct benefit of youth. b) Have adult leaders, advisors and/or chaperones. c) A majority of the members are seventeen (17) years of age or under. -2- d) Shall not restrict persons from membership because of race, religion, sex, ethnic origin, social or economic status. e) Meets regularly and has definite organizational structure. f) Membership should not be restricted by voting or any other procedures. 6. Adult GrOUDS - Organized, non-profit, public adult groups requesting use for the purpose of recreational cultural or educational activity (e.g., civic improvement groups, service clubs, churches, P.T.A. Teacher's Groups, etc.). The organization shall have the following qualifications: a) Shall not restrict persons from membership because of race, religion, sex, ethnic origin, social or economic status. b) Meets regularly and has a definite organizational structure. c) Activities are recreational, cultural or educational in nature. d) Membership may not be restricted by voting or any other procedures. 7. Recreational Pro.iects - Community recreation projects or programs with no formal organization such as block parties, spontaneous events, etc. 8. Limited Membershio GrOUDS - which are restricted by voting or other procedures such as lodges, fraternal organizations, unions, etc. 9. Private Use (Recreational~ - Including parties, receptions, banquets. 10. Private Use (NonrecreationalZ - Including political and religious activities, weddings, business meetings, etc. 11. Commercial Use - Use by individuals or groups for commercial or profit making activities. B. Special Uses - Educational or other governmental agencies not shown in the priority list above. At the discretion of the City, special arrangements may be made with such agencies by either Joint Use Agreements or other special arrangements. -3- RJW:Id G45 CITY OF LAKE ELSINORE COMMUNITY SERVICES DEPARTMENT POLICIES AND PROCEDURES 1. Applications to use City Facilities must be made on an application form provided by the Community Services Department and submitted not less than thirty (30) days, nor more than one hundred eighty (180) days (excepting annual events) prior to the date of the proposed usage. Authorization for use submitted less than thirty (30) days prior to usage may be granted at the discretion of the Director. Public dances, special events and some public events require sixty (60) days prior notification and a Special Events Permit. 2. The Community Services Department has the right to refuse or cancel any application for due cause. 3. A deposit of 50% of the total charge must be paid within (five) (5] working days of Notification of Approved Application. 4. The balance of assessed rental fees, special fees and deposits must be paid seven (7) days prior to the scheduled event. 5. All fees are to be made payable to "City of Lake Elsinore". 6. Usage must be made within the alloted permit time. Permit time schedules and changes must include set-up time. Permit will be considered cancelled and fees forfeited if user is not at the facility sixty (60) minutes after the time for which applied. 7. Community Service Department activities and other City- sponsored events will retain first priority for use of all facilities. 8. No activity will be permitted which is in violation of local State or Federal statutes. Applicants must adhere to all City, Sheriff and Fire codes during their use of the facility. 9. Applications will not be accepted from anyone under 18 years of age. Youth groups must have adult sponsors who guarantee observance of these rules and regulations. In addition, a minimum of one adult per twenty five (25) young people is required at the activity. 10. Applications seeking approval for a dance, must obtain approval from the Sheriff's Department and conform to such requirements and regulations for security personnel as required by said department. A Dance Permit will be required. 11. The presence of, and the serving or selling of alcoholic beverages is permitted under the following conditions: (a) If a daily on-sale general license from Alcoholic Beverage Control (ABC) Office is obtained, and (b) All ABC rules and regulations are actively enforced. 12. Users will be responsible for all damage, and must leave facilities in the same condition as received. The area outside the building is included in this responsibility. Therefore, before the start of the event, a representative should inspect the condition of the facility with the responsible person on duty (Community Services Supervisor). 13. Appropriate damage deposits above and beyond required special service fees may be levied at the discretion of the Director. City of Lake Elsinore Community Services Department Policies and Procedures 14. No City facility may be altered or changed without written approval from the Director or the Community Services Supervisor. Signs or decorations to be affixed to the building must have prior approval of the Supervisor. 15. No advertising, solicitation of sales, posting of signs, or distribution of pamphlets using City Facilities will be permitted without the consent of the City Manager or his/her designee. 16. Security personnel (when required) must be present at the time the applicant takes possession of the building and remain on duty until the building is vacated. 17. A representative of the Community Services Department shall 6e present during all hours of any indoor facility, and those outdoor facilities deemed necessary by the Department. If an activity is held outside normal operating hours of a facility (or in the case of outdoor facilities, before or after scheduled work or employees), the applicant will be required to pay for assigned Supervisors and/ or Custodian in addition to any rental fees and damage deposits. 18. In the event of disagreement regarding interpretations of regulations governing the use of City (Department) facilities, patrons are to conform to the instructions of the Department in charge and report the incident to the Community Services Director. 19. Lake Elsinore Municipal Code prohibits smoking in the Community Center, except where designated. -2- RJW:jt H28 CITY OF LAKE ELSINORE COMMUNITY SERVICES DEPARTMENT SCHEDULE OF FEES LAKE COMMUNITY CENTER 1,2 & 3* $ Per Hour 4 5-11 $ Per Hour $ Per hour Assembly Area/Gym nc 20 55 Refundable Deposit nc nc 500 Meeting Room nc 5 10 Refundable Deposit nc nc 150 Kitchen nc 5 5 Refundable Deposit nc nc 150 Clean Up Charge nc nc 50 ** Negotiate if necessary to cover costs * (3) Cover staff costs if not during regular hours FIELD USAGE Adults - Swick/Matich Day nc nc nc Night nc 10 20 Lakepoint nc nc nc Youth Swick/Matich ~ Day nc nc nc Night nc 6 6 Lakepoint nc nc nc Non-Resident Fee $5.00 will be assessed all non-City residents on a per program basis. (School district students are considered residents). RJW:Id G45.1