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HomeMy WebLinkAbout10-15-2013 NAHCITY OF LAKE ELSINORE PLANNING COMMISSION REGULAR MEETING MINUTES OF OCTOBER 15, 2013 CALL TO ORDER Chairman Blake called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Vice Chairman Gray led the Pledge of Allegiance. ROLL CALL Present: Chairman Blake Vice Chairman Gray Commissioner Jordan Commissioner Morsch Commissioner O'Neal Absent: None Also present: Community Development Director Taylor, Interim Public Works Director Eskandari, City Attorney Leibold, and Office Specialist Herrington. PUBLIC COMMENTS — NON AGENDIZED ITEMS — 3 MINUTES CONSENT CALENDAR ITEM (S) None. PUBLIC HEARING ITEM(S1 Conditional Use Permit No. 2001 -05 Modification — A review of the Lake Elsinore Motosports Park, a 93 -acre Motocross and Off -Road Facility located at 20700 Cereal Street (APN: 370 - 020 -002) Recommendation: Staff recommends that the Planning Commission provide comments, receive and file. Community Development Director Taylor presented the Staff Report. Kimberly Ryan, resident of Lake Elsinore, thanked everyone for all they do for the City. She referred to Condition No. 2 of the Conditions of Approval for the Motocross, which states "The applicant acknowledges that the uses permitted by the Conditional Use Permit (CUP) are not consistent with the long -term City of Lake Elsinore Planning Commission Meeting Minutes of October 15, 2013 Page 2 of 6 development goals of the project site and neighboring properties and that the CUP allows for an interim use of the project site so long as such operations are compatible with neighboring uses and are conducted in manner that does not impose significant negative impacts." She indicated that there is noise from the Lucas Oil vehicles, and noise from concerts. She stated that she understands that we want to see the City grow but the City also needs to protect the residents and the people that purchase homes. Ms. Ryan indicated that she thought the Motocross is for the use of motorcycles, and not for other vehicles such as trucks which make more noise. Chairman Blake asked Community Development Director Taylor to define "Interim ". Community Development Director Taylor stated that "Interim Use" is very subjective, and indicated that it is a use that operates until a permanent use comes on -line. He noted that there is a tract map and once proposals are submitted to build homes, the interim use is obsolete, and the City will initiate revocation proceedings. Rudy Perez, resident of Wildomar, stated that although he doesn't live in the City of Lake Elsinore, there is still a problem with dust from the Motocross where he lives. He said that even with double paned windows, dust is constantly a problem inside of his house. He stated that he complained to the City in 2011 about the dust from the Motocross. He asked if there was an environmental impact report and AQMD reports prepared and why hasn't it worked for the dust problem that exists. The applicant, Giovanni Nanci, stated that when Vision Quest Enterprises took over the Motocross in 2011, they cleaned up the Motocross Park, and turned it into something nice for the City. He indicated that they use water trucks for the dust and put wells in at the property to mitigate dust problems, and have conducted noise studies which passed. They have had only one concert within the last two years as a Special Event, and it went well. Commissioner O'Neal asked who the owners are. Mr. Nanci stated that they recently acquired a third party who is in charge of the Special Events, and he and Chad Azavedo run the daily operations. Commissioner O'Neal asked if there is a daily routine with the water trucks at the Motocross. Mr. Nanci stated that when the Motocross is opened for business, there are water trucks running. Commissioner O'Neal asked who is specifically responsible for the dust and the noise at the track, and noted that since there are enough complaints about the dust issue, AQMD could close down the track. Chad Azevedo, and Dan Dodge introduced themselves to the Commission. Mr. Dodge stated that there is only one chain of command and that is property owner, Bruce Keeton of Keeton Construction Company. Mr. Dodge indicated that he officiates the day to day operations. Mr. Dodge also noted that they are City of Lake Elsinore Planning Commission Meeting Minutes of October 15, 2013 Page 3 of 6 currently in a transitional process and are working out the day to day and weekend operations. Commissioner O'Neal asked for clarification of who is responsible for the CUP. City Attorney Leibold stated that that the CUP runs with the property, and the operator and the underlying property owner are both equally responsible for compliance of the CUP. Commissioner O'Neal asked who the on -site person is for maintaining dust control. Mr. Dodge indicated that it is Chad Azevedo, General Manager. Mr. Azevedo, stated that dust is an issue, and indicated that the dust is not coming from the Motocross Park because it is watered daily, but is coming from the 80 acre parcel to the left of the Motocross Park that was graded and because it is silted dirt, it is creating dust. Commissioner Jordan asked if a dust suppressant can be put on the 80 acres. Mr. Dodge stated that they are not using a dust suppressant but watered when used for Special Event parking. He also stated that they have added a well and a water tower, and are taking steps to resolve the issue. Commissioner Jordan suggested gravel. Mr. Dodge stated that it is not allowable in the flood basin. Commissioner Morsch asked how many Special Events were scheduled in the last 12 months. Mr. Azevedo, stated that there were seven events scheduled in addition to one concert. Commissioner Morsch stated that he drove through the neighborhood near the Motocross and spoke to one dozen residents who gave a broad spectrum of feedback. Mr. Nanci stated that he monitored the concert from a nearby neighborhood and couldn't hear anything. Commissioner Morsch asked how the City issues Special Event Permits. Community Development Director Taylor explained the City's Special Event Permit requirements. Commissioner Morsch stated when a Special Event was held for Halloween with 40,000 attendees, why was that event presented to City Council for approval and other events did not have to go to City Council for approval. City Attorney Leibold explained that Special Event Permits are administratively approved and it is at the City Manager's discretion to present it to the City Council for consideration, if he or she chooses. Commissioner Morsch suggested that the residents that live within a certain radius of the Motocross track receive a Notice when Special Events are held. He also requested to have Public Hearings for concerts. Commissioner Jordan stated that she respectfully disagrees with Commissioner Morsch and doesn't see an issue with having one or two concerts per year. She also doesn't agree that the applicant needs to notify neighbors with any Special Events to be held. The residents signed a disclosure statement when they City of Lake Elsinore Planning Commission Meeting Minutes of October 15, 2013 Page 4 of 6 moved in next to the track. She stated that she is concerned about the dust and may want to consider dust suppressants. Vice Chairman Gray stated that he doesn't think that the applicant should be required to notify residents anytime there is an event. Commissioner O'Neal stated that there has to be compliance with the dust problem, and there needs to be an objective noise study done at the Motocross. He stated that various periodicals and magazines are talking about the Motocross which is good for the City. Commissioner Morsch stated that the applicants have done a phenomenal job at the Motocross and outreach to the community, though, in the future more people will be moving to the City, and more residential homes will be built near the Motocross, therefore, complaints about the noise and dust will continue. Tim Flemming, resident of Lake Elsinore, thanked the applicants for the "Dream Extreme" motto and the "Clean Extreme" motto because they donated a water truck and driver at the last "Clean Extreme" event to water the parking lot at the Sears Plaza, and helped make that event a success. Chairman Blake asked staff to review safety procedures that are being done at the Motocross. Fire Marshall, Doug Bloom, discussed safety and fire procedures being conducted for operations and special events. Mr. Azevedo stated that there is a safety fence surrounding the track, and explained the construction of the track. Commissioner O'Neal thanked the residents for their comments. Chairman Blake stated that in addition to the dust from the off -road vehicles, there is also dust from the public's vehicles, and noise is a concern. He stated that it is wonderful to see the applicant's response to the City and abide by the CUP, but there are a number of issues that still need investigating. He referred to Condition No. 2 for compliance and asked Community Development Director Taylor how the City plans on handling that Condition. Community Development Director Taylor stated that he appreciates the well thought discussion from the Commissioners and knows that this a very significant project and sensitive topic, and the comments are well taken. He indicated that dust is a big concern and staff will work closely with the applicant to water the property as much as possible, and will address any comments that come in. He noted to please contact him or Code Enforcement with any concerns and they will address promptly. He stated that Staff will diligently review each Special Event, case by case, and will make sure the events are safe and in compliance. By consensus, the Commission unanimously received and filed. City of Lake Elsinore Planning Commission Meeting Minutes of October 15, 2013 Page 5 of 6 BUSINESS ITEMS) None. STAFF COMMENTS Community Development Director Taylor stated that Pardee Homes submitted an application for 137 new homes, also a tractor and supply company in interested in coming to the City. He indicated that it is busy and the future is looking good for Lake Elsinore. CITY ATTORNEY COMMENTS City Attorney Leibold had no comments. PLANNING COMMISSION COMMENTS Commissioner Jordan requested staff to have the Planning Commission packets ready by Thursday. Community Development Director Taylor stated that they will be ready on Thursday. Commissioner O'Neal stated that at the last Planning Commission meeting, there was an issue with a project that went to the Commission which was that Lambs Fellowship that did not get charged with TUMF fees, and indicated that he had an issue with that. He stated that the church does attract a lot of traffic and that is what TUMF fees are for. Chairman Blake thanked staff for their thorough review of the Motocross, and the safety issues, and to let the operators of know what the Commissioner's concerns are. ADJOURNMENT There being no further business to come before the Planning Commission, Chairman Blake adjourned the Planning Commission meeting at 7:22 p.m. The Lake Elsinore Planning Commission will adjourn to a regular meeting to be held on Tuesday, November 5, 2013, at 6:00 p.m. to be held at the Senior Activities Center located at 420 E. Lakeshore Drive, Lake Elsinore, CA 92530. ee David Blake, Chairman City of Lake Elsinore City of Lake Elsinore Planning Commission Meeting Minutes of October 15, 2013 Page 6 of 6 Attest: Richard J. MacHott Planning Manager