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HomeMy WebLinkAbout10-01-2013 NAHCITY OF LAKE ELSINORE PLANNING COMMISSION REGULAR MEETING MINUTES OF OCTOBER 1, 2013 CALL TO ORDER Chairman Blake called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Commissioner O'Neal led the Pledge of Allegiance. ROLL CALL Present: Chairman Blake Vice Chairman Gray Commissioner Jordan Commissioner Morsch Commissioner O'Neal Absent: None Also present: Community Development Director Taylor, Planning Manager MacHott, Interim Public Works Director Eskandari, City Attorney Leibold, Planning Associate Resendiz, Planning Consultant Donahoe, and Office Specialist Herrington. PUBLIC COMMENTS — NON AGENDIZED ITEMS — 3 MINUTES CONSENT CALENDAR ITEM(S) Minutes for the following Planning Commission meeting(s) a. August 20, 2013 Recommendation: It is recommended that the Planning Commission approve the August 20, 2013, Planning Commission Minutes. Motion by Commissioner Jordan and seconded by Commissioner O'Neal to approve the Planning Commission Minutes of August 20, 2013, with revisions to page 3 of 7, changing "Vice Chairman O'Neal" to "Commissioner O'Neal "; Motion passed 5 -0. City of Lake Elsinore Planning Commission Meeting Minutes of October 1, 2013 Page 2 of 10 PUBLIC HEARING ITEMS) 2. Commercial Design Review No. 2013 -07 — A request for the installation of a 1,920 square foot portable youth gathering building to be placed adjacent to the existing Amphitheater for the Lambs Fellowship located at 21901 Railroad Canyon Road. Recommendation Adopt Resolution No. 2013-; Resolution of the Planning Commission of the City of Lake Elsinore, California, recommending City Council approval of Commercial Design Review No. 2013 -07 for the installation of a 1,920 square foot portable youth gathering building to be placed adjacent to the existing Amphitheater for the Lambs Fellowship located at 21901 Railroad Canyon Road. Agustin Resendiz presented the Staff Report. Commissioner O'Neal asked if the building is permanent. Planning Manager MacHott stated that it is a permanent addition. Therefore, staff is treating it with the Conditions accordingly, and noted that there is no time limit for them to remove it. He also stated that the applicant's long -term plan is to build a permanent structure in place of this building. Chairman Blake asked if staff has received comments regarding the project from the public. Associate Planner Resendiz stated no. Commissioner Jordan stated that she has concerns because there are no landscaping plans. Chairman Blake asked if the color schemes match the existing building. Associate Planner Resendiz stated yes. The applicant, Dan Lincoln, described the landscaping surrounding the building and indicated that the color scheme is the same as the church. He stated that the church has grown substantially and their goal is to have a future youth building. He noted that the temporary building is an interim step towards that. Commissioner Morsch asked if this building gets reviewed by Division of State Architect (DSA). Mr. Lincoln stated that the building got stamped as State Approved Drawings. Commissioner Morsch referred to Conditions #7 and #13, asked if the building got plan checked by DSA, then why is the City requiring an additional inspection. Planning Manager MacHott stated that although the building has DSA approval, it is still required to get a building permit and occupancy permits by the City for City approval on the project. City of Lake Elsinore Planning Commission Meeting Minutes of October 1, 2013 Page 3 of 10 Commissioner Morsch stated that he doesn't have a problem with the architecture because it is a temporary building and noted that temporary buildings have a limited lifespan. Therefore, he suggested that there be a timeframe of 3 -5 years and at the end of that timeframe, the Commission should review it again. Vice Chairman Gray stated that he shares the concern about temporary lifespan of the building and asked the applicant what he thinks is a reasonable amount of time for a second review. Mr. Lincoln stated that the estimated amount to build the building is approximately 2.2 million dollars; therefore, 4 -5 years would be reasonable. City Attorney Leibold stated that given the nature of the structure as a temporary facility, 4 -5 years is a reasonable amount of time for the Planning Commission to impose a timeframe, and to recognize that the building is a temporary structure. Also, to require the applicant to come back before the Commission for either an application to extend the timeframe for the temporary structure or apply for an application for a permanent structure. Commissioner Gray asked Mr. Lincoln if a 5 -year review period would be sufficient for the temporary building. Mr. Lincoln stated that 5 years is reasonable. Planning Manager MacHott stated that staff will add a condition regarding the timeframe. Commissioner Morsch suggested that at the end of five years, to have an additional review for the Certificate of Occupancy by the Planning Commission. Commissioner O'Neal stated that although he would like to see Lambs Fellowship Church add the building as they need, he believes that the Commission needs to be consistent with the requirements of every project that is presented and noted that the Lambs Fellowship project didn't have landscaping plans and a design review, but it is a requirement for other projects; and he would like to see landscaping plans and project designs to be included in the Planning Commission's packets in the future. Vice Chairman Gray stated that he supports Commissioner Morsch's suggestion that a five -year time limit should be placed on the project and the resolution be adjusted accordingly. Chairman Blake asked why the applicant wasn't required to include landscaping and design plans but another project on the Agenda did include landscaping plans and a design review. Planning Manager MacHott explained that the Commercial Design Review project that did include landscaping plans and a design review is a vacant piece of land, whereas, Lambs Fellowship is an City of Lake Elsinore Planning Commission Meeting Minutes of October 1, 2013 Page 4 of 10 addition to an existing facility and staff felt that they didn't have to include a full set of requirements. Chairman Blake stated that he is in favor of bringing this back to the Commission for review at five years. He also stated that the property looks wonderful and the church is an attractive looking building, therefore, believes that the temporary building will have the same quality and character for the addition. Commissioner O'Neal stated that although he would like to see Lambs Fellowship add the building as they need, he believes that the Commission needs to be consistent with the requirements of every project that is presented. He noted that the Lambs Fellowship project didn't have landscaping plans and design review and they are required of other projects. He stated that for future projects, he would like to see landscaping plans, and designs of the project to be included in the Planning Commission packets. Vice Chairman Gray stated that he supports Commissioner Morsch's suggestion that a five year time limit should be placed on the project and the resolution be adjusted accordingly. Chairman Blake asked why the Lambs Fellowship project wasn't required to include landscaping and design plans but Commercial Design Review project for the professional office was required to include them. Planning Manager explained that the Commercial Design Review /Professional Office item included the landscaping plans and design review because it is a vacant piece of property, whereas, Lambs Fellowship is an addition to an existing facility and staff felt that they didn't have to go into the full set of requirements, that they would have if they were developing a vacant piece of property. Commissioner Morsch stated that the next time the applicant comes before the Planning Commission with another improvement to the site, requested a more current topographic survey. He also reiterated that portable structures are temporary and therefore, do not require landscaping. He stated that he reviewed the project as just "temporary" with no intent to match the architecture of the church. He suggested as a good will gesture, on behalf of the church, to make it visually appealing. Motion by Vice Chairman Gray and seconded by Commissioner O'Neal to approve Resolution No. 2013 -71, a Resolution of the Planning Commission of the City of Lake Elsinore, California, recommending City Council approval of Commercial Design Review No. 2013 -07, a request for the installation of a 1,920 square foot portable youth gathering building to be placed adjacent to the existing amphitheater for the Lamb's Fellowship located at 21901 Railroad Canyon Road, amending the Conditions of Approval to add Condition No. 36 which states the following: City of Lake Elsinore Planning Commission Meeting Minutes of October 1, 2013 Page 5 of 10 AFTER CERTIFICATE OF OCCUPANCY 36. Five -Year Review — If the applicant has not submitted a complete application for a permanent structure to replace the portable structure within five years of the issuance date of the Certificate of Occupancy, the Planning Commission shall review the design and condition of the portable structure and shall make one of the following findings: (i) the portable structure must be removed within a specific time period; (ii) the portable structure and /or the adjacent landscaped area must be modified and the portable structure can be maintained for a specified period of time in its existing location or relocated on the project site; or (iii) the portable structure can be maintained in its existing condition for a specified period of time in its existing location or relocated on the project site. (Added by Planning Commission at its hearing on October 1, 2013). Motion passed 5 -0. 3. Commercial Design Review No. 2013 -06 — A request for a 4,342 square foot Professional Office Center and on -site improvements on a 0.42 acre vacant lot on Diamond Drive (APN: 363- 162 -027) Recommendation: Adopt Resolution No. 2013- ; Resolution of the Planning Commission of the City of Lake Elsinore, California, recommending City Council approval of Commercial Design Review No. 2013 -06 for a 4.342 square foot Professional /Office Center and on -site improvements on a 0.42 -acre vacant lot on Diamond Drive based on the findings, and exhibits and subject to the conditions of approval. Planning Associate Resendiz presented the Staff Report. Commissioner Morsch stated that what he found problematic was that there is no landscaping on the south side of the plan check and the City's zoning code requires a 5 -foot landscape strip for a driveway or parking lot that abuts a commercial zone property and he didn't see it on the site plan. Planning Manager MacHott stated that Commissioner Morsch brought it to staffs attention earlier; therefore, they did look into it and noted that there is a code requirement in Section 17.148.100 that requires a 5 -foot landscape strip. He indicated that because of the driveway that had been proposed, the landscaping was omitted and staff missed that. Instead of continuing the item, they are proposing a new condition which he distributed to the Commissioners that will meet the code requirements, if it okay with the Commission. Commissioner Morsch asked for clarification of the dedication stated in the conditions. Ati Eskandari, Interim Public Works Director, stated that the City of Lake Elsinore Planning Commission Meeting Minutes of October 1, 2013 Page 6 of 10 conditions were done before she arrived to the City but explained the right of way and the dedication. Commissioner Morsch stated that it was confusing because it's not consistent with Diamond Professional Plaza, therefore, the right of way will be different than the other project. Ms. Eskandari stated that she would look into this. Commissioner Morsch stated that it will have an impact on the set back of the building. Interim Public Works Director Eskandari agreed. Commissioner Morsch requested clarification of Condition No. 57 which states the following: "Applicant shall construct improvements to City Standard 106 (Major Arterial) with a minimum 6' sidewalk from the existing property line back to the proposed property line along the project frontage on Diamond Drive. New improvements to match or transition to existing improvements north of the property boundary." The Architect, Hilla Gottlieb, addressed Commissioner Morsch's concerns regarding the setback and made the appropriate change for the 20 -foot setback. Commissioner Jordan asked where the signage is going to be. Ms. Gottlieb stated that the signage will be on the grass on the frontage, and then will be on each unit. Commissioner Jordan also asked what the design of the building will be. Ms. Gottlieb stated described the design to be stucco. Commissioner O'Neal stated that it is an attractive building. Commissioner Jordan stated that she is hoping that the ultimate right of way is correct. Vice Chairman Gray asked if the use is acceptable in the zoned area. Planning Manager MacHott stated that the use is acceptable in the commercial mixed use zoning designation. Commissioner Morsch stated that he would like this to come back before the Planning Commission with the improvements to the landscaping and the setbacks and dedication, etc. Commissioner O'Neal asked if the applicant has a problem with the mass of the building changing, due to the change of the setback. Ms. Gottlieb stated that they would not have a problem with this. Chairman Blake stated that it is nice to see offices going in there. He stated that he would hate to delay this project by coming back to the Planning Commission and thinks that if the applicant works with staff to resolve the issues with the project. Commissioner Morsch asked if there are any time constraints to complete the project. Tamer Ibramim, representing the owner, stated that they do have City of Lake Elsinore Planning Commission Meeting Minutes of October 1, 2013 Page 7 of 10 carrying costs on the project and they are obligated to some investors and there is interest pending on the property. Therefore, he would like to expedite the project as soon as possible, and noted that the City has deposited their check. Commissioner Morsch asked the applicant if they will revise the plans for the frontage, parking and the driveway. Ms. Gottlieb agreed to revise and indicated that this wouldn't be a problem. Chairman Blake confirmed that any changes will be corrected with staff prior to being submitted to City Council. Planning Manager MacHott read into the record the new Condition of Approval No. 9a in accordance with requirements of Section 17.148.100 from the Lake Elsinore Municipal Code to read as follows: 9(a). In accordance with the requirements of Section 17.148.100 of the Lake Elsinore Municipal Code, a 5 -foot wide landscape planter shall be incorporated into the site design along the southern and eastern property lines of project site. A revised site plan showing the landscape planter shall be submitted to the Planning Division prior to City Council approval of the subject Commercial Design Review No. 2013 -06. The revised site plan shall also retain a minimum driveway and drive aisle width of 24 feet, with a turn radius acceptable to the City of Lake Elsinore Fire Marshal. Motion by Commissioner Jordan and seconded by Vice Chairman Gray to approve Resolution No. 2013 -72, a Resolution of the Planning Commission of the City of Lake Elsinore, California, recommending City Council approval of Commercial Design Review No. 2013 -06, for a 4,342 square foot Professional Office Center and on -site improvements on a 0.42 acre vacant lot on Diamond Drive APN: 374 - 025 -012; Motion passed 5 -0. 4. Consistency Zoninq Project — Phase III, including the following items: General Plan Amendment No. 2013 -03, correcting the boundaries of the East Lake Specific Plan on the General Plan Land Use Map, Figure 2.1A in the East Lake District, to include existing Residential Subdivisions south of Skylark Drive, north of Corydon, east of Union Street and along both sides of Palomar Street; and General Plan Amendment No. 2013 -04, correcting various land use designations on the General Plan Land Use Map, Figure 2.1A, in the Lake View District, to accurately reflect existing single family residential subdivisions and property currently zoned "R -1 Single Family Residential" as "Low- Medium Density Residential "; property owned by the Riverside County Parks and Open Space District as "Open Space "; and the existing City of Lake Elsinore Planning Commission Meeting Minutes of October 1, 2013 Page 8 of 10 Lake View Apartments and Walnut Grove Apartments as "High Density Residential "; and Zone Change No. 2013 -03, known as the Consistency Zoning Project, Phase III, changing the zoning of various parcels in the East Lake, North Peak and Lake View Districts of the City to zones consistent with the General Plan Designations Therein. Recommendation Staff recommends that the Planning Commission take the following action: a. Approve Resolution No. 2013- ; Resolution of the Planning Commission of the City of Lake Elsinore, California, Recommending that the City Council of the City of Lake Elsinore Approve General Plan Amendment Nos. 2013 -03 and 2013 -04, Clean -up Amendments to the East Lake and Lake View Districts, as Part of the Consistency Zoning Project, Phase III, Correcting the Boundaries of the East Lake Specific Plan as shown on the General Plan Land Use Map; and Correcting Various Designations to Accurately Reflect Existing Uses and Densities in the Lake View District. b. Approve Resolution No. 2013- ; Resolution of the Planning Commission of the City of Lake Elsinore, California, Recommending that the City Council of the City of Lake Elsinore Approve Zone Change No. 2013 -03, Known as the Consistency Zoning Project — Phase III, Changing the Zoning of Various Parcels in the East Lake, Lake View and North Peak Districts of the City to Zones Consistent with the General Plan Designations Therein. Planning Consultant Donahoe presented the Staff Report. She noted to the Planning Commission that the Zone Change that is listed on the Staff Report has an incorrect assigned number and should be changed to Zone Change No. 2013- 04, not 03, and will be corrected throughout the Staff Report and will also be corrected when it gets presented to City Council. Commissioner Jordan stated good job and good presentation. She asked Planning Consultant Donahoe what review process she used for the Assessor Parcels. Planning Consultant Donahoe explained how she reviewed the parcel and noted that staff assisted and it was a team effort. Planning Manager MacHott stated that staff took public outreach very seriously, and worked on correcting any mistakes made. Commissioner Morsch thanked Planning Consultant Donahoe for doing a good job and stated that he appreciates staff listening to residents and making the appropriate changes and to protect the property owner's rights. City of Lake Elsinore Planning Commission Meeting Minutes of October 1, 2013 Page 9 of 10 Commissioner O'Neal stated that Planning Consultant Donahoe did a very thorough job and thanked her for the work done. Vice Chairman Gray thanked Planning Consultant Donahoe, as well as staff, for taking into account the questions and concerns of the residents. Chairman Blake thanked staff for their hard work. Motion by Commissioner Jordan and seconded by Commissioner Morsch to approve Resolution No. 2013 -73, a Resolution of the Planning Commission of the City of Lake Elsinore, California, recommending that the City Council of the City of Lake Elsinore, approve the General Plan Amendment No. 2013 -03 and 2013 -04, clean -up amendments to the East Lake and Lake View Districts, as part of the Consistency Zoning Project, Phase III, correcting the boundaries of the East Lake Specific Plan as shown on the General Plan Land Use Map; and correcting various land use designations to accurately reflect existing uses and densities in the Lake View District; Motion passed 5 -0. Motion by Commissioner Morsch and seconded by Commissioner Jordan to approve Resolution No. 2013 -74, A Resolution of the Planning Commission of the City of Lake Elsinore, California, recommending that the City Council of the City of Lake Elsinore approve Zone Change No. 2013 -04, known as the Consistency Zoning Project — Phase III, changing the zoning of various parcels in the East Lake, Lake View and North Peak Districts of the City to zones consistent with the General Plan designations therein; Motion passed 5 -0. BUSINESS ITEMS) None. STAFF COMMENTS Community Development Director Taylor informed the Commission of new applications being submitted to the City. He also said to please contact him regarding any questions or comments. Interim Public Works Director Eskandari, stated that she will be reviewing all of the project's conditions of approval and will be coordinating with Planning for consistency. Planning Manager MacHott indicated that he will not be at the next Planning Commission meeting because he will be on vacation. ITY ATTORNEY COMMENTS City Attorney Leibold had no comments. City of Lake Elsinore Planning Commission Meeting Minutes of October 1, 2013 Page 10 of 10 PLANNING COMMISSION COMMENTS Commissioner Jordan requested landscaping plans with colored renderings to be included with the design review projects, and also requested that all design review projects be consistent. She also thanked staff for all of their hard work. Commissioner Morsch welcomed Interim Public Works Director Eskandari aboard, and looks forward to working with her. He also thanked all of the volunteers that participated at the City's Community Garden on Sunday, and noted that the Oktoberfest will be held at the Storm Stadium, on October 4 through October 6, 2013, and will hold many events. Commissioner O'Neal welcomed Public Works Director Eskandari to the City. He commented that it has been 12 months, and WYROC still hasn't paid $48,000 that is owed to the City, and has not paid the State Fees. Vice Chairman Gray welcomed Public Works Director Eskandari to the City. He asked what the status is of the Cultural Center rehabilitation. Planning Manager MacHott stated that the Cultural Center retrofit is scheduled to be completed by January 2014. Chairman Blake requested an update regarding WYROC. City Attorney Leibold updated the Commission regarding the status of WYROC. ADJOURNMENT There being no further business to come before the Planning Commission, Chairman Blake adjourned the Planning Commission meeting at 7:40 p.m. The Lake Elsinore Planning Commission will adjourn to a regular meeting to be held on Tuesday, October 15, 2013, at 6:00 p.m. to be held at the Senior Activities Center located at 420 E. Lakeshore Drive, Lake Elsinore, CA 92530. o . David Blake, Chairman City of Lake Elsinore Attest: !f Richard J. MacHott. LEED Green Associate Planning Manager