HomeMy WebLinkAbout2013-11-05 PC Agenda Item No. 1CITY OF
LAKE ' L,SINO E
REAM EXTREME
REPORT TO PLANNING COMMISSION
TO: HONORABLE CHAIRMAN
AND MEMBERS OF THE PLANNING COMMISSION
FROM: KRISTINE HERRINGTON
OFFICE SPECIALIST
DATE: NOVEMBER 5, 2013
SUBJECT: APPROVAL OF MINUTE(S)
Recommendation
1. It is recommended that the Planning Commission approve the Minutes as
submitted.
a. October 1, 2013
b. October 15, 2013
Prepared by: Kristine Herrington Y-W
Office Specialist
Approved by: Richard J. MacHott, LEED Green Associate
Planning Manager
PC November 5, 2013
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CITY OF LAKE ELSINORE
PLANNING COMMISSION REGULAR MEETING
MINUTES OF OCTOBER 1, 2013
CALL TO ORDER
Chairman Blake called the meeting to order at 6:00 p.m.
PLEDGE OF ALLEGIANCE
Commissioner O'Neal led the Pledge of,
ROLL CALL
Present: Chairman Blake
Vice Chairman Gray
Commissioner Jordan
Commissioner Morsch
Commissioner O'Neal
Absent: None rf.y
Also present: Community Development
MacHott, Interim Public Works Director
Planning Associate Resendiz, Planning
Director Taylor, Planning Manager
Eskandari, City Attorney Leibold,
Consultant Donahoe, and Office
N.
Specialist Herrington:.
PUBLIC COMMENTS - NOU AGENDIZEU -ITEMS — 3 MINUTE:
CONSENT CALENDAR ITEM,
1. Minutes for the fallowing Planning Commission meeting(s)
a. August 20, 2013
Recommendation:
It is recommended that the Planning Commission approve the August 20,
2013, Planning Commission Minutes.
Motion by Commissioner Jordan and seconded by Commissioner O'Neal
to approve the Planning Commission Minutes of August 20, 2013, with
revisions to page 3 of 7, changing "Vice Chairman O'Neal" to
"Commissioner O'Neal "; Motion passed 5 -0.
PC November 5, 2013, 2013 Item No. 1 a
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City of Lake Elsinore
Planning Commission Meeting Minutes
of October 1, 2013
Page 2 of 10
PUBLIC HEARING ITEMS)
2. Commercial Design Review No. 2013 -07 — A request for the installation of
a 1,920 square foot portable youth gathering building to be placed
adjacent to the existing Amphitheater for the Lambs Fellowship located at
21901 Railroad Canyon Road.
Recommendation
Adopt Resolution No. 2013-; Resolution of the Planning Commission
of the City of Lake Elsinore, California, recommending City Council
approval of Commercial Design Review No. 2013 -07 for the installation of
a 1,920 square foot portable youth gathering building to be placed
adjacent to the existing Amphitheater for the I Lambs fellowship located at
21901 Railroad Canyon Road.
h j
Agustin Resendiz presented the Staff Report.
)K
Commissioner O'Neal asked if the building 's permanent . P
I lanning Manager
MacHott stated that it is a permanent addition. Therefore, staff is treating it with
the Conditions accordingly, and `noted that there is no time limit for them to
remove it. He also stated that the applicant's long -term plan is to build a
permanent structure in place of this building.
Chairman Blake asked if staff has received comments regarding the project from
the public. Associate Planner Resendiz stated no.
Commissioner Jordan stated that she has concerns because there are no
landscaping plans.
Chairman Blake asked if the color schemes match the existing building.
Associate Planner Resendiz stated yes.
The applicant, Dan Lincoln, described the landscaping surrounding the building
and indicated that the color scheme is the same as the church. He stated that
the church has grown substantially and their goal is to have a future youth
building. He noted that the temporary building is an interim step towards that.
Commissioner Morsch asked if this building gets reviewed by Division of State
Architect (DSA). Mr. Lincoln stated that the building got stamped as State
Approved Drawings.
Commissioner Morsch referred to Conditions #7 and #13, asked if the building
got plan checked by DSA, then why is the City requiring an additional inspection.
Planning Manager MacHott stated that although the building has DSA approval, it
is still required to get a building permit and occupancy permits by the City for City
approval on the project.
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City of Lake Elsinore
Planning Commission Meeting Minutes
of October 1, 2013
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Commissioner Morsch stated that he doesn't have a problem with the
architecture because it is a temporary building and noted that temporary
buildings have a limited lifespan. Therefore, he suggested that there be a
timeframe of 3 -5 years and at the end of that timeframe, the Commission should
review it again.
Vice Chairman Gray stated that he shares the concern about temporary lifespan
of the building and asked the applicant what he thinks is a reasonable amount of
time for a second review. Mr. Lincoln stated that the estimated amount to build
the building is approximately 2.2 million dollars; therefore, 4 -5 years would be
reasonable.
City Attorney Leibold stated that given the nature of the structure as a temporary
facility, 4 -5 years is a reasonable amount of time for the Planning Commission to
impose a timeframe, and to recognize that the building is a temporary structure.
Also, to require the applicant to come back before the Commission for either an
application to extend the timeframe for the temporary structure or apply for an
application for a permanent structure.
Commissioner Gray asked Mr. Lincoln if a 5 -year review period would be
sufficient for the temporary building. Mr. Lincoln... stated that 5 years is
reasonable.
Planning Manager MacHott stated that staff wll add a condition regarding the
timeframe.
Commissioner Morsch suggested th at the end of five years, to have an
additional review for the Certificate of Occupancy by the Planning Commission.
Commissioner O'Neal stated that although he would like to see Lambs
Fellowship Church 'add the building as they need, he believes that the
Commission needs to be consistent with the requirements of every project that is
presented and noted that the Lambs Fellowship project didn't have landscaping
plans and a -design review, but it is a requirement for other projects; and he
would like to see landscaping plans and project designs to be included in the
Planning Commission's packets in the future.
Vice Chairman Gray stated that he supports Commissioner Morsch's suggestion
that a five -year time limit should be placed on the project and the resolution be
adjusted accordingly.
Chairman Blake asked why the applicant wasn't required to include landscaping
and design plans but another project on the Agenda did include landscaping
plans and a design review. Planning Manager MacHott explained that the
Commercial Design Review project that did include landscaping plans and a
design review is a vacant piece of land, whereas, Lambs Fellowship is an
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City of Lake Elsinore
Planning Commission Meeting Minutes
of October 1, 2013
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addition to an existing facility and staff felt that they didn't have to include a full
set of requirements.
Chairman Blake stated that he is in favor of bringing this back to the Commission
for review at five years. He also stated that the property looks wonderful and the
church is an attractive looking building, therefore, believes that the temporary
building will have the same quality and character for the addition.
Commissioner O'Neal stated that although he would like to see Lambs
Fellowship add the building as they need, he believes that the Commission
needs to be consistent with the requirements of every project that is presented.
He noted that the Lambs Fellowship project didn't have landscaping plans and
design review and they are required of other projects. He stated that for future
projects, he would like to see landscaping plans, and designs of the project to be
included in the Planning Commission packets.
Vice Chairman Gray stated that he supports .Commissioner Morsch's suggestion
that a five year time limit should be placed on the project and the resolution be
adjusted accordingly.
Chairman Blake asked why the Lambs Fellowship project wasn't required to
include landscaping and design plans but Commercial Design Review project for
the professional office was required to include there,:, Planning Manager
explained that the Commercial Design Review /Professi6 rial Office item included
the landscaping plans and design review because it is a vacant piece of property,
whereas, Lambs Fellowship is an addition to an existing facility and staff felt that
they didn't have to go into the full set of requirements, that they would have if
they were developing a vacant piece of property.
Commissioner ....Morsch stated that the next time the applicant comes before the
Planning Commission with another tmprovement to the site, requested a more
current topographic survey. He also reiterated that portable structures are
temporary and therefore, >.do not require landscaping. He stated that he reviewed
the project as just Ierrmporary" with no intent to match the architecture of the
church. He suggested as. a good will gesture, on behalf of the church, to make it
visually appea 111
Motion by Vice Chairman Gray and seconded by Commissioner O'Neal to
approve Resolution No. 2013 -71, a Resolution of the Planning Commission of
the City of Lake Elsinore, California, recommending City Council approval of
Commercial Design Review No. 2013 -07, a request for the installation of a 1,920
square foot portable youth gathering building to be placed adjacent to the
existing amphitheater for the Lamb's Fellowship located at 21901 Railroad
Canyon Road, amending the Conditions of Approval to add Condition No. 36
which states the following:
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City of Lake Elsinore
Planning Commission Meeting Minutes
of October 1, 2013
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AFTER CERTIFICATE OF OCCUPANCY
36. Five -Year Review — If the applicant has not submitted a complete
application for a permanent structure to replace the portable structure
within five years of the issuance date of the Certificate of Occupancy, the
Planning Commission shall review the design and condition of the portable
structure and shall make one of the following findings: (i) the portable
structure must be removed within a specific time period; (ii) the portable
structure and /or the adjacent landscaped area must be modified and the
portable structure can be maintained for a specified period of time in its
existing location or relocated on the project site; or (iii) the portable
structure can be maintained in its existing condition for a specified period
of time in its existing location or relocated onfhe project site. (Added by
Planning Commission at its hearing on October 1, 2013).
Motion passed 5 -0. #
1 Commercial Design Review No. 2013 -06 ►A ""request for a 4,342 square
foot Professional Office Canter and on-sit -.Improvements on a 0.42 acre
vacant lot on Diamond Drive (APN: 363-162A..
Recommendation:
Adopt Resolution No. 2013- ;Resolution of the Planning Commission
of the City of Lake; Elsinore, California, :.r recommending City Council
approval of Commercial Design Review No. 2013 -06 for a 4.342 square
foot Profession'al /Office Center and on -site improvements on a 0.42 -acre
vacant lot on Diamond Drive based on the findings, and exhibits and
subject to the conditions of approval.
Planning Associate Reendiz presented the Staff Report.
Commissi6h.er. Morsch stated that what he found problematic was that there is no
landscaping 'ran the south side of the plan check and the City's zoning code
requires a 5 -foot landscape strip for a driveway or parking lot that abuts a
commercial zone property and he didn't see it on the site plan. Planning
Manager MacHott stated that Commissioner Morsch brought it to staffs attention
earlier; therefore, they did look into it and noted that there is a code requirement
in Section 17.148.100 that requires a 5 -foot landscape strip. He indicated that
because of the driveway that had been proposed, the landscaping was omitted
and staff missed that. Instead of continuing the item, they are proposing a new
condition which he distributed to the Commissioners that will meet the code
requirements, if it okay with the Commission.
Commissioner Morsch asked for clarification of the dedication stated in the
conditions. Ati Eskandari, Interim Public Works Director, stated that the
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City of Lake Elsinore
Planning Commission Meeting Minutes
of October 1, 2013
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conditions were done before she arrived to the City but explained the right of way
and the dedication. Commissioner Morsch stated that it was confusing because
it's not consistent with Diamond Professional Plaza, therefore, the right of way
will be different than the other project. Ms. Eskandari stated that she would look
into this. Commissioner Morsch stated that it will have an impact on the set back
of the building. Interim Public Works Director Eskandari agreed.
Commissioner Morsch requested clarification of Condition No. 57 which states
the following:
"Applicant shall construct improvements to City Standard 106 (Major Arterial)
with a minimum 6' sidewalk from the existing property line back to the proposed
property line along the project frontage on Diamond Drive. New improvements to
match or transition to existing improvements north of the property boundary."
The Architect, Hilla Gottlieb, addressed Commissioner Morsch's concerns
regarding the setback and made the appropriate change for the 20-foot setback.
Commissioner Jordan asked where the signage is going to be. Ms. Gottlieb
stated that the signage will be on the grass on the frontage, and then will be on
each unit. Commissioner Jordan also asked what the design of the building will
be. Ms. Gottlieb stated described the design to be stucco.
Commissioner O'Neal stated that it is an attractive building.
Commissioner Jordan stated that she is hoping that the ultimate right of way is
correct.
Vice Chairman Gray asked. if the use is acceptable in the zoned area. Planning
Manager M@cHott stated that the use is acceptable in the commercial mixed use
zoning-4esignation.
Commissioner Morsch stated that he would like this to come back before the
Planning Commission with the improvements to the landscaping and the
setbacks and dedication, etc.
Commissioner O'Neal asked if the applicant has a problem with the mass of the
building changing, due to the change of the setback. Ms. Gottlieb stated that
they would not have a problem with this.
Chairman Blake stated that it is nice to see offices going in there. He stated that
he would hate to delay this project by coming back to the Planning Commission
and thinks that if the applicant works with staff to resolve the issues with the
project.
Commissioner Morsch asked if there are any time constraints to complete the
project. Tamer Ibramim, representing the owner, stated that they do have
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Planning Commission Meeting Minutes
of October 1, 2013
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carrying costs on the project and they are obligated to some investors and there
is interest pending on the property. Therefore, he would like to expedite the
project as soon as possible, and noted that the City has deposited their check.
Commissioner Morsch asked the applicant if they will revise the plans for the
frontage, parking and the driveway. Ms. Gottlieb agreed to revise and indicated
that this wouldn't be a problem.
Chairman Blake confirmed that any changes will be corrected with staff prior to
being submitted to City Council.
Planning Manager MacHott read into the record the new Condition of Approval
No. 9a in accordance with requirements of Section,;;_ 17.148.100 from the Lake
Elsinore Municipal Code to read as follows:
:.
9(a). In accordance with the requirements Aft-
"I" 1 7.148.m of the Lake
Elsinore Municipal Code, a 5 -fo,lpf wide. landscape planter shall be
incorporated into the site deslgr� ;long `the southern and eastern
property lines of project site. X vised site plan showing the
landscape planter shall be submitted t6 the Planning Division prior to
City Council approval of the subject Commercial Design Review No.
2013 -06. The revised site plan shall also retain ,a minimum driveway
and drive aisle width of 24 feet, with a turn radius acceptable to the
City of Lake Elsinore Fire Marshal.
Motion by Commissioner Jordan and seconded by Vice Chairman Gray to
approve Resolution No. 20113 -72, a Resolution of the Planning Commission of
the City of Lake Elsinore, .California, recommending City Council approval of
Commercial Design Review No. 2013 -p6, for a 4,342 square foot Professional
Office Center and on -site improvernents on a 0.42 acre vacant lot on Diamond
Drive APN: 374 - 025 -012; Motion passed 5 -0.
4. Consistency Zonin Proiect — Phase III, including the following items:
General Plan Amendment No. 2013 -03, correcting the boundaries of the
East Lake Speific Plan on the General Plan Land Use Map, Figure 2.1A
in the East hake District, to include existing Residential Subdivisions south
of Skylark Drive, north of Corydon, east of Union Street and along both
sides of Palomar Street; and
General Plan Amendment No. 2013 -04, correcting various land use
designations on the General Plan Land Use Map, Figure 2.1A, in the Lake
View District, to accurately reflect existing single family residential
subdivisions and property currently zoned "R -1 Single Family Residential"
as "Low- Medium Density Residential "; property owned by the Riverside
County Parks and Open Space District as "Open Space "; and the existing
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City of Lake Elsinore
Planning Commission Meeting Minutes
of October 1, 2013
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Lake View Apartments and Walnut Grove Apartments as "High Density
Residential "; and
Zone Change No. 2013 -03, known as the Consistency Zoning Project,
Phase III, changing the zoning of various parcels in the East Lake, North
Peak and Lake View Districts of the City to zones consistent with the
General Plan Designations Therein.
Recommendation
Staff recommends that the Planning Commission take the following action:
a. Approve Resolution No. 2013- ; Resolution of the Planning
Commission of the City of Lake Elsinore, California,
Recommending that the City Council of the City of Lake Elsinore
Approve General Plan Amendment Nos. 2013 -03. and 2013 -04,
Clean -up Amendments to the':East Lake and Lake'View. Districts,
as Part of the Consistency Zoning Project, Phase III, Correcting the
Boundaries of the East Lake Specific Plan as shown on the
General Plan Land Use Map; and Correcting Various Designations
to Accurately Reflect Existing Uses and Densities in the Lake View
District.
b. Approve Resolution No, 2013 Resolution of the Planning
Commission of the City of Lake Elsinore, California,
Recommending that the City Council of the City of Lake Elsinore
Approve Zone Change No. 2013 -03, Known as the Consistency
Zoning Project — Phase III, Changing the Zoning of Various Parcels
in the East Lake, Lake View and North Peak Districts of the City to
Zones: Consistent with the'General Plan Designations Therein.
Planning Consultant Donahoe presented the Staff Report. She noted to the
Planning Commission that the Zone Change that is listed on the Staff Report has
an incorrect assigned number and should be changed to Zone Change No. 2013-
04, not 03, and will be :corrected throughout the Staff Report and will also be
corrected when it gets presented to City Council.
Commissioner Jordan stated good job and good presentation. She asked
Planning Consultant Donahoe what review process she used for the Assessor
Parcels. Planning Consultant Donahoe explained how she reviewed the parcel
and noted that staff assisted and it was a team effort. Planning Manager
MacHott stated that staff took public outreach very seriously, and worked on
correcting any mistakes made.
Commissioner Morsch thanked Planning Consultant Donahoe for doing a good
job and stated that he appreciates staff listening to residents and making the
appropriate changes and to protect the property owner's rights.
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Planning Commission Meeting Minutes
of October 1, 2013
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Commissioner O'Neal stated that Planning Consultant Donahoe did a very
thorough job and thanked her for the work done.
Vice Chairman Gray thanked Planning Consultant Donahoe, as well as staff, for
taking into account the questions and concerns of the residents.
Chairman Blake thanked staff for their hard work.
Motion by Commissioner Jordan and seconded by Commissioner Morsch to
approve Resolution No. 2013 -73, a Resolution of the Planning Commission of
the City of Lake Elsinore, California, recommending that the City Council of the
City of Lake Elsinore, approve the General Plan Amendment No. 2013 -03 and
2013 -04, clean -up amendments to the East Lake and Lake View Districts, as part
of the Consistency Zoning Project, Phase III, correcting the boundaries of the
East Lake Specific Plan as shown on the General Plan Land Use Map; and
correcting various land use designations to accurately reflect existing uses and
densities in the Lake View District; Motion passed 5-0.
Motion by Commissioner Morsch and seconded by Commissioner Jordan to
approve Resolution No. 2013 -74, A Resolution of the Planning Commission of
the City of Lake Elsinore, California, recommending that the City Council of the
City of Lake Elsinore approve Zone Change No. 2013 -04, known as the
Consistency Zoning Project — Phase Ill, changing the zoning of various parcels in
the East Lake, Lake View and North Peak Districts of the City to zones consistent
with the General Plan designations therein,,, Motion passed 5 -0.
BUSINESS ITEMS
None.,
STAFF COMMENTS
Community Development Director Taylor informed the Commission of new
applications being submitted to the City. He also said to please contact him
regarding any,questions or comments.
Interim Public Works Director Eskandari, stated that she will be reviewing all of
the project's conditions of approval and will be coordinating with Planning for
consistency.
Planning Manager MacHott indicated that he will not be at the next Planning
Commission meeting because he will be on vacation.
CITY ATTORNEY COMMENTS
City Attorney Leibold had no comments.
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Planning Commission Meeting Minutes
of October 1, 2013
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PLANNING COMMISSION COMMENTS
Commissioner Jordan requested landscaping plans with colored renderings to be
included with the design review projects, and also requested that all design
review projects be consistent. She also thanked staff for all of their hard work.
Commissioner Morsch welcomed Interim Public Works Director Eskandari
aboard, and looks forward to working with her. He also thanked all of the
volunteers that participated at the City's Community Garden on Sunday, and
noted that the Oktoberfest will be held at the Storm Stadium, on October 4
through October 6, 2013, and will hold many events.
Commissioner O'Neal welcomed Public Works Director. Eskandari to the City.
He commented that it has been 12 months, and WYROC still hasn't paid $48,000
that is owed to the City, and has not paid the State Fees.
Vice Chairman Gray welcomed Public Works Director Eskandari to the City. He
asked what the status is of the Cultural Center. rehabilitation. Planning Manager
MacHott stated that the Cultural Center retrofit is scheduled to be completed by
January 2014.
Chairman Blake requested an update regarding WYROC. City Attorney Leibold
updated the Commission regarding the status cif WYROC
ADJOURNMENT
There being no _further business to came before the Planning Commission,
Chairman Blake adjourned the Planning Commission meeting at 7:40 p.m.
The Lake Elsinore Planning Commission will adjourn to a regular meeting to be
held on Tuesday, October 15, 2013, at 6:00 p.m. to be held at the Senior
Activities Center located`at 4205 takeshore Drive, Lake Elsinore, CA 92530.
Attest:
Richard J. MacHott. LEED Green Associate
Planning Manager
David Blake, Chairman
City of Lake Elsinore
PC November 5, 2013, 2013 Item No. 1 a
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CITY OF LAKE ELSINORE
PLANNING COMMISSION REGULAR MEETING
MINUTES OF OCTOBER 15, 2013
CALL TO ORDER
Chairman Blake called the meeting to order at 6:00 p.m.
PLEDGE OF ALLEGIANCE
Vice Chairman Gray led the Pledge of Allegiance.
Y
ROLL CALL
Present: Chairman Blake
N "
Vice Chairman Gray
Commissioner Jordan
Commissioner Morsch ..
Commissioner O'Neal
Absent: None =.
Also present: Community Development Director Taylor, Interim Public Works
Director Eskandari, City Attorney Leibold, arid` Office Specialist Herrington.
PUBLIC COMMENTS — NON AGENDIZED ITEMS — 3 MINUTES
CONSENT CALENDAR. ITEM
None.
' 4M1
PUBLIC HEARING ITEMS)
Conditional Use Permit No. 2001 -05 Modification —A review of the Lake
Elsinore Motospoits Park, a 93 -acre Motocross and Off -Road Facility
located at 20700 Cereal Street (APN: 370 - 020 -002)
Recommendation:
Staff recommends that the Planning Commission provide comments,
receive and file.
Community Development Director Taylor presented the Staff Report.
Kimberly Ryan, resident of Lake Elsinore, thanked everyone for all they do for the
City. She referred to Condition No. 2 of the Conditions of Approval for the
Motocross, which states "The applicant acknowledges that the uses permitted by
the Conditional Use Permit (CUP) are not consistent with the long -term
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Planning Commission Meeting Minutes
of October 15, 2013
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development goals of the project site and neighboring properties and that the
CUP allows for an interim use of the project site so long as such operations are
compatible with neighboring uses and are conducted in manner that does not
impose significant negative impacts." She indicated that there is noise from the
Lucas Oil vehicles, and noise from concerts. She stated that she understands
that we want to see the City grow but the City also needs to protect the residents
and the people that purchase homes. Ms. Ryan indicated that she thought the
Motocross is for the use of motorcycles, and not for other vehicles such as trucks
which make more noise.
Chairman Blake asked Community Development Director Taylor to define
"Interim ". Community Development Director Taylor stated that "Interim Use" is
very subjective, and indicated that it is a use that operates until a permanent use
comes on -line. He noted that there is a tract map and once proposals are
submitted to build homes, the interim use is obsolete, and the City will initiate
revocation proceedings.
Rudy Perez, resident of Wildomar, stated that although he doesn't live in the City
of Lake Elsinore, there is still a problem with dust from the Motocross where he
lives. He said that even with double paned windows, dust is constantly a
problem inside of his house. He stated that he complained to the City in 2011
about the dust from the Motocross, He asked if thei<p, was an environmental
impact report and AQMD reports prepared and why ham'# it worked for the dust
problem that exists.
The applicant, Giovanni Nanci, stated that when Vision Quest Enterprises took
over the Motocross in 2011, they cleaned up the Motocross Park, and turned it
into something nice for the City. He indicated that they use water trucks for the
dust and put wells in at the property to mitigate dust problems, and have
conducted noise studies which passed. They have had only one concert within
the last two years as a Special Event, and it went well.
Commissioner O'Neal asked who the owners are. Mr. Nanci stated that they
recently acquired a third party who is in charge of the Special Events, and he and
Chad Azavedo run the daily operations. Commissioner O'Neal asked if there is a
daily routine with the wafer trucks at the Motocross. Mr. Nanci stated that when
the Motocross is opened for business, there are water trucks running.
Commissioner O'Neal asked who is specifically responsible for the dust and the
noise at the track, and noted that since there are enough complaints about the
dust issue, AQMD could close down the track.
Chad Azevedo, and Dan Dodge introduced themselves to the Commission. Mr.
Dodge stated that there is only one chain of command and that is property
owner, Bruce Keeton of Keeton Construction Company. Mr. Dodge indicated
that he officiates the day to day operations. Mr. Dodge also noted that they are
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Planning Commission Meeting Minutes
of October 15, 2013
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currently in a transitional process and are working out the day to day and
weekend operations.
Commissioner O'Neal asked for clarification of who is responsible for the CUP.
City Attorney Leibold stated that that the CUP runs with the property, and the
operator and the underlying property owner are both equally responsible for
compliance of the CUP. Commissioner O'Neal asked who the on -site person is
for maintaining dust control. Mr. Dodge indicated that it is Chad Azevedo,
General Manager.
Mr. Azevedo, stated that dust is an issue, and indicated that the dust is not
coming from the Motocross Park because it is watered,,.daily, but is coming from
the 80 acre parcel to the left of the Motocross Park tf t ryas graded and because
it is silted dirt, it is creating dust.
Commissioner Jordan asked if a dust suppressant` can be put on the 80 acres.
Mr. Dodge stated that they are not using a:dust suppressant but watered when
used for Special Event parking. He also stated that they have added a well and
a water tower, and are taking steps to resolve the issue. Commissioner Jordan
suggested gravel. Mr. Dodge stated that it is not allowable in the flood basin.
Commissioner Morsch asked how many Special Events, were scheduled in the
last 12 months. Mr. Azevedo, stated that there were seven events scheduled in
addition to one concert. Commissioner Morsch stated; that he drove through the
neighborhood near the Motocross and spoke to one dozen residents who gave a
broad spectrum of feedback.
Mr. Nanci stated that he monitored the concert from a nearby neighborhood and
couldn't hear anything.
Commissioner Morsch asked how the City issues Special Event Permits.
Community Development Director Taylor explained the City's Special Event
Permit requirements. Commissioner Morsch stated when a Special Event was
held for Halloween with 40,000 attendees, why was that event presented to City
Council for approval and other events did not have to go to City Council for
approval. City Attorney Leibold explained that Special Event Permits are
administratively approved and it is at the City Manager's discretion to present it to
the City Council for consideration, if he or she chooses.
Commissioner Morsch suggested that the residents that live within a certain
radius of the Motocross track receive a Notice when Special Events are held. He
also requested to have Public Hearings for concerts.
Commissioner Jordan stated that she respectfully disagrees with Commissioner
Morsch and doesn't see an issue with having one or two concerts per year. She
also doesn't agree that the applicant needs to notify neighbors with any Special
Events to be held. The residents signed a disclosure statement when they
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moved in next to the track. She stated that she is concerned about the dust and
may want to consider dust suppressants.
Vice Chairman Gray stated that he doesn't think that the applicant should be
required to notify residents anytime there is an event.
Commissioner O'Neal stated that there has to be compliance with the dust
problem, and there needs to be an objective noise study done at the Motocross.
He stated that various periodicals and magazines are talking about the
Motocross which is good for the City.
Commissioner Morsch stated that the applicants have done a phenomenal job at
the Motocross and outreach to the community, though, in the future more people
will be moving to the City, and more residential homes will be built near the
Motocross, therefore, complaints about the noise and dust will continue.
Tim Flemming, resident of Lake Elsinore, thanked the applicants for the "Dream
Extreme" motto and the "Clean Extreme" motto because they donated a water
truck and driver at the last "Clean Extreme" event f water the parking lot at the
Sears Plaza, and helped make that event a success:
Chairman Blake asked staff to review safety procedures that are being done at
the Motocross. Fire Marshall, Doug Bloom, discussed safety and fire procedures
being conducted for operations and special events.
Mr. Azevedo stated that there is a safety fence surrounding the track, and
explained the construction of the track.
Commissioner O'Neal thanked the residents for their comments.
Chairman Blake stated. that "r addition to the dust from the off -road vehicles,
them is also dust from the public's vehicles, and noise is a concern. He stated
that it is wonderful to see the applicant's response to the City and abide by the
CUP, but there are a number of issues that still need investigating. He referred
to Condition No" 2 for compliance and asked Community Development Director
Taylor how the City plans on handling that Condition.
Community Development Director Taylor stated that he appreciates the well
thought discussion from the Commissioners and knows that this a very significant
project and sensitive topic, and the comments are well taken. He indicated that
dust is a big concern and staff will work closely with the applicant to water the
property as much as possible, and will address any comments that come in. He
noted to please contact him or Code Enforcement with any concerns and they
will address promptly. He stated that Staff will diligently review each Special
Event, case by case, and will make sure the events are safe and in compliance.
By consensus, the Commission unanimously received and filed.
PC November 5, 2013, 2013 Item No. 1 b
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City of Lake Elsinore
Planning Commission Meeting Minutes
of October 15, 2013
Page 5 of 6
BUSINESS ITEM (S)
None.
STAFF COMMENTS
Community Development Director Taylor stated that Pardee Homes submitted an
application for 137 new homes, also a tractor and supply company in interested
in coming to the City. He indicated that it is busy and the future is looking good
for Lake Elsinore.
CITY ATTORNEY COMMENTS
City Attorney Leibold had no comments.
PLANNING COMMISSION COMMENTS
Commissioner Jordan requested staff to h6ve-,the Planning Commission packets
ready by Thursday. Community Development'Direckar Taylor stated:-that they will
be ready on Thursday.
Commissioner O'Neal stated that at the last Planning Commission meeting, there
was an issue with a project that went to the Commission which was that Lambs
Fellowship that did not get charged with TUMF fees,: end indicated that he had an
issue with that. He stated that the church does attract a lot of traffic and that is
what TUMF fees are for.
Chairman Blake thanked staff for their thorough review of the Motocross, and the
safety issues, and to let the0 ,operators of know what the Commissioner's
concerwre < .
ADJOURNMENT
There tieing no further business to come before the Planning Commission,
Chairman Blake adjourned the Planning Commission meeting at 7:22 p.m.
The Lake Elsinore Planning Commission will adjourn to a regular meeting to be
held on Tuesday, November 5, 2013, at 6:00 p.m. to be held at the Senior
Activities Center located at 420 E. Lakeshore Drive, Lake Elsinore, CA 92530.
David Blake, Chairman
City of Lake Elsinore
PC November 5, 2013, 2013 Item No. 1 b
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City of Lake Elsinore
Planning Commission Meeting Minutes
of October 15, 2013
Page 6 of 6
Attest:
Richard J. MacHott
Planning Manager
PC November 5, 2013, 2013 Item No. 1 b
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