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HomeMy WebLinkAboutMonthly ReportsCITY OF /An LADE �9?LSINOKE CITY OF LAKE ELSINORE MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: GRANT M. YATES CITY MANAGER DATE: OCTOBER 22, 2013 SUBJECT: MONTHLY INFORMATION MEMORANDUM SEPTEMBER /OCTOBER 2013 Public Works Ke Indicators Numbers Numbers Street Maintenance Set Oct Pot Hole Repairs Graffiti Removal Graffiti removed from city property Graffiti removed from private property Graffiti Via Web Site Graffiti Via Hotline Graffiti Via Direct to Front Office Storm Drains Cleaned Illegal Dumping Clean -ups Signs Installed Sign Repairs Reflective Pavement Markers Installed Carsonite Markers Installed Cut Back Trees from Blocking Signs Sidewalk repairs (square feet) Curb & Gutter Repairs (square feet) Remove Weeds Removed Illegal Signs Area Sprayed With Herbicide (in Acres) Bobcat Sweeper (various areas) Picked up Shopping Carts Red Curb LF Trimmed Trees Various Locations Cleaned basins with debris 54 84 463 339 0 272 0 67 0 3 9 7 9 9 7 3 119 69 4 0 50 26 0 2 0 0 2 3 0 6 0 6 32 5 375 202 8 1.25 0 3 0 0 34 10 28 34 0 0 Street Maintenance Sandbag areas Drain Inspections Grade Road Hazards Trash Removal from Road Shoulder Removal of Road Hazards Dirt Transported (Cubic Yards) Installed Guard Rail Remove Stickers from Signs Crack Seal in Linear Feet Install X Walk (Various Locations) Heatwurx Repair Event Misc. (Work with Camp Crew) Repaint Stop Bar and Legends (New Install) Sidewalk Inspections locations /areas complete Installed New City Logos Graffiti Work Orders Complete (24 hrs) Graffiti Work Orders Complete (48 hrs) Graffiti Work Orders Complete (72 hrs) Pothole Work Orders Complete (24 hrs) Pothole Work Orders Complete (48 hrs) Pothole Work Orders Complete (72 hrs) Graffiti Completed ( Work Orders) Graffiti Complete (Line of Site) Potholes Repaired (Work Orders) Potholes Repaired (Line of Site) Illegal Dumping (Staff Observed) Illegal Dumping (Work Order) 0 200 0 1 0 0 0 0 35 17 0 0 0 0 19 18 0 881 0 0 38 77 0 2 14 12 0 0 0 0 2 0 5 3 1 1 1 3 0 1 0 1 0 2 0 7 54 332 0 4 0 80 0 67 0 2 'See attached Heatwurx project (pothole repair on Lakeshore Drive) Vehicle Maintenance Vehicle Repairs Vehicle Service Alignments Tire Installation & Repairs Small Equipment Repairs Service Calls Mufflers & Tailpipes Body Shop Repairs Trailers Repaired Batteries & Jump Starts Boat Repairs Heavy Equipment Repairs Vehicle Maintenance Program Fleet 2000 22 19 11 9 0 0 25 27 12 10 20 17 0 2 1 0 6 10 7 12 10 14 11 150 20 20 Weed Abatement Lots Cleaned City Lots Cleaned Trees Trimmed 105 35 3 2 90 83 Weed Abatement _ City removed dead trees /stumps in right of way or from WA lots either dead or less than 3 inches in diameter Loads of Trash & Debris (Green Waste) Illegal Dumping Clean -ups Work Orders Completed Property owner complaints about billing WCA removed stumps and trees Helped property owner locate their lots & questions Worked on claims for City clerk's office or for Finance Helped Streets Clean Up Alley Ways or Drains Cleaned Weed Abatement Equipment Painted Backflow to Help Prevent Theft Assisted Code Enforcement in Cleaning up Homeless Camps for Public Safety Replaced irrigation clocks Replaced Sprinkler Heads, Wiper Seals or Parts Assisted Lakes with Fish kill cleanup Crew Cleaned up Main St Sidewalks & Landscape As Part of Budget Savings Shopping Carts Picked Up Checked all Landscaped areas for Major Issues Removed Illegal Signs Replaced benches on Main St. with finished ones Helped Streets clean up Cal Trans ROW 40 41 46 46 20 15 4 5 1 0 4 0 0 0 6 4 0 0 15 20 0 0 0 0 0 1 0 0 0 0 0 0 3 2 1 day 1 day 0 0 2 0 0 0 ENGINEERING DIVISION PUBLIC COUNTER Research Request Plan Check Final Map Grading Street Improvement Development Review Flood Plain Determination Bond Release Request Oversize Transportation Permits Encroachments Permit Applications Encroachment Permit Traffic Issues 12 8 21 3 5 0 7 0 1 1 4 4 2 1 2 0 4 1 22 54 2 7 CIP UPDATE Project Design Construction Project Location Project Changes Completion % Country Club This is a multi -year project to Survey Monument Heights ° 60% re- establish centerline monuments. Submitted annual bridge Temescal Canyon Temescal Conceptu survey report. Caltrans Bridge Design Canyon Rd al Design required independent audit of 100% selected design firm, AEI - CASC underway. CITY HALL CITY HALL — Anticipate sprinkler installation 90% work to commence the last Complete week of October. Seismic Retrofit City Hall /Cultural Center Lake Elsinore 100% CULTURAL CULTURAL CENTER CENTER— Interior framing and plywood 87% work underway.. Complete Sidewalk Heald Avenue, Opened bids on 10/10/13; Improvements Sumner Avenue, 100% apparent low bidder Southwest SB -821 Mill Street Construction. Design meeting held 10/8; GROUND MOUNTED: reviewed design plans for final Nichols & revisions. Anticipate submittal Ground to Caltrans by October 21 . Fr Franklin Mounted: OVERCROSSING: Received Oanklinssings 90 /0 3 D bid for independent Lake Elsinore and various structural review — reviewing Monument Signs entry os bids. intersections throughout the sing: s sing: 75 /o City. Design Construction Project Project Project Changes Location Completion % Traffic Signal Riverside Drive Installation — (HWY 74) @ 9/13/13 recorded Riverside Drive and Grand Ave and environmental document. Grand & Traffic Riverside Dr. 85% DMC submitting to Caltrans by Signal Modification — (HWY 74) @ 9/30/13 Riverside Drive & Lakeside H.S. Lakeside H.S. Lake Elsinore Traffic Calming Project Various School Award of contract scheduled (Speed locations within 100% for City Council 10/22/13. Reader /Feedback the City Signs) Traffic Signal Received RFP's for "On Call Coordination /Manage Throughout the n/a n/a Traffic Services; under City -ment review Preconstruction meeting held 10/10/13; construction to start Elm Street Pavement Elm Street 100% 0% week of 10/21/13. Rehabilitation Paving Construction plans being revised to provide for use of Main Street Main Street 99% 0% asphalt concrete and /or Rehabilitation Project rubberized asphalt. Bid documents being drafted Compiling list of locations in the City subject to flooding Annual Roadway during rain events for asphalt Drainage berm consideration Repair /Maintenance Citywide 0 0 Project Design Construction Project Location Project Changes Completion Summerhill Drive Summerhill 100% 100% Project completed. Slurry Seal Drive Collier Median Island Collier Avenue 60% 0% Received preliminary plan Modification from Design firm; City landscape architect reviewing Waiting for direction from Lakepoint Park Lakepoint Park ° 5% Lake, Park & Recreation Parking Lot Paving Department. 1 -15 /Railroad Canyon 1 -15 @ Railroad Road Interchange Canyon RCTC to move forward with Improvements Interchange environmental. (PAED / PS &E) Traffic Signal and Award of contract Signal Controller 1 -15 @ Railroad scheduled for City Council Upgrades Diamond Canyon ° 100% on 10/22/13. Drive @ Railroad Interchange Canyon TRAFFIC SIGNAL IMPROVEMENTS New equipment was installed at each of the five signals along the Railroad Canyon Road /Diamond Drive corridor, including two Caltrans traffic signals, to provide Ethernet communication between the City and State systems. A radio link between these traffic signals and City Hall will be established in October. This, along with the new computer server and software installed at City Hall, will provide remote access to the signals along this corridor to improve intersection operation. A revised signal timing coordination plan is also being developed that will allow for a more efficient flow of traffic along this corridor during peak travel times. ,. - ''. IV City of Lake Elsinore Special Events October 16 thru November 30, 2013 Thurs Chamber for Good - Calling All Non - Profits Oct 17 11:30 a.m. to 1:30 p.m. Diamond Club 500 Diamond Drive Lake Elsinore, CA 925300 The Lake Elsinore Valley Chamber of Commerce is pleased to announce that they are moving forward with a brand new initiative to connect to the community with different causes. This luncheon will provide organizations to learn how this powerful tool will empower non - profits to reach out to connect local donors, to local charities, and to serve the needs of the community. Admission is $15 for members and $20 for non- members. Reservation is required. Thurs EDWC Luncheon: A Conversation with Congressman Ken Calvert Oct 17 11:30 a.m. to 1:30 p.m. Diamond Club 500 Diamond Drive Lake Elsinore, CA 92530 Our monthly luncheons provide members of our business and civic communities the opportunity to network and keep up to date on current issues and events that affect our valley, with special emphasis on the issues that impact our businesses. Keynote speakers address a wide array of topics throughout the year, valuable information and resources are presented and government officials and representatives of private- sector agencies are available for input. Admission is $10.00 for members and $15.00 for non- members. Fri - Sun Field of Screams Oct 18 — 7:00 p.m. to 11:00 p.m. Nov 2 Diamond Stadium 500 Diamond Drive Lake Elsinore, CA 92530 The Inland Empire's #1 Halloween tradition comes screaming back for yet another year of new attractions, new scenes, new characters, and more! General Admission is $15 per person. Fri TIP'S 9t" Annual Heroes with Heart Awards Dinner Oct 18 6:00 to 9:00 p.m. Diamond Club 500 Diamond Drive Lake Elsinore, CA 92530 TIP is a group of specially trained volunteers who are available 24 hours a day, 365 days a year, to provide emotional aid and practical support to victims of traumatic events and their families in the first few hours following a tragedy. Sat Shake Out Expo Oct 19 9:00 a.m. to 3:00 p.m. Diamond Stadium 500 Diamond Drive Lake Elsinore, CA 92530 Citizen Corps is proud to present its 4th annual Shake Out event at the Diamond Stadium. This "Fun Festival' event with free admission will feature valuable live presentations, hands on interactive demonstrations, and exhibitions offering essential knowledge for personal and family emergency disaster planning and preparedness in a family fun way. There will also be hourly prize drawings for great emergency equipment and supplies. Sat Al Fresco Music & Art in City Park Oct 19 City Park 243 S. Main Street Lake Elsinore, CA 92530 Come out and join us for some live art and music picnic in City Park. All artists are welcomed, come out and promote your art. No sales at this time. Demonstrate your art. Wed Grand Opening of Cherished Memories Photography & United States Oct 23 Academy of Martial Arts 4:30 p.m. 18421 Collier Ave Suite A &C Lake Elsinore, CA 92530 You are cordially invited to join the ribbon cutting ceremony at Cherished Memories Photography & United States Academy of Martial Arts. Please come out and celebrate this occasion with us. Thurs Heroes in Education Awards Gala Oct 24 6:00 p.m. to 9:00 p.m. Lakeside High School Rotary Performing Arts 32593 Riverside Drive Lake Elsinore, CA 92530 Heroes in Education along with Dr. Kimberly's report to the community about the performance of the Lake Elsinore Unified School District as part of Celebrate Our Schools Week. Admission is $10. Reservations are required. Fri — Sun Lucas Oil National Off -Road Racing Oct 25 -27 9:00 a.m. to 6:00 p.m. Lake Elsinore Motorsports Park 20700 Cereal Street Lake Elsinore, CA 92530 Lucas Oil Off -Road Racing Series is coming back to Lake Elsinore to host their National Race in a three (3) day event. Thurs Lake Elsinore Outlets Presents: Free Fangtastic Halloween Party Oct 31 5:30 p.m. to 7:30 p.m. Lake Elsinore Outlets 17600 Collier Ave Lake Elsinore, CA 92530 Come out and join the fun with this Fangtastic Halloween Party! This party will include mini express train rides, balloon artists, blow up circus obstacle course, jumpers, goody bags, music and much more! Thurs Trunk or Treat Oct 31 4:00 p.m. to 8:00 p.m. Rosetta Canyon Park 29423 Ardenwood Way Lake Elsinore, CA 92530 Rosetta Canyon HOA is holding their 3`d Annual Trunk or Treat event at Rosetta Canyon Park. Trunk -or- treating is the latest twist on the tradition of door -to -door candy collecting. Instead of collecting candy from the neighborhood, children collect candy from the trunks of vehicles parked safely in a parking lot. Fri Day of the Dead Nov 1 2:00 p.m. to 10:00 p.m. Main Street Lake Elsinore. CA 92530 This holiday is to celebrate and focus on the memories of those that have passed away. This event will include live music, "artivities ", Ballet Folklorico dances, vendors, face painting and fun for the whole family. Sat & Sun Lake Elsinore Grand Prix Nov 9 & 10 Diamond Stadium 500 Diamond Drive Lake Elsinore, CA 92530 Lake Elsinore Grand Prix is back for another exciting year. Thurs EWDC Luncheon — Speaker TBA Nov 21 11:30 a.m. to 1:30 p.m. Diamond Club 500 Diamond Club Lake Elsinore, CA 92530 TBA. Admission is $15.00 for members and $20.00 for non - members. Reservations are required. Thurs Business Networking Mixer Benefiting Cops for Kids Nov 21 5:30 p.m. to 7:30 p.m. Lake Chevrolet 31201 Auto Center Drive Lake Elsinore, CA 92530 Please join this special event that directly benefits the children of the Lake Elsinore Valley. Find out about Chamber Membership; promote your business by bringing a raffle item. Food and refreshments will be provided. Bring one new unwrapped gift for admission. 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YATES CITY MANAGER DATE: OCTOBER 22, 2013 SUBJECT: MONTHLY INFORMATION MEMORANDUM SEPTEMBER/OCTOBER 2013 Public Works Key Indicators Numbers Numbers Street Maintenance Set Oct Pot Hole Repairs Graffiti Removal Graffiti removed from city property Graffiti removed from private property Graffiti Via Web Site Graffiti Via Hotline Graffiti Via Direct to Front Office Storm Drains Cleaned Illegal Dumping Clean -ups Signs Installed Sign Repairs Reflective Pavement Markers Installed Carsonite Markers Installed Cut Back Trees from Blocking Signs Sidewalk repairs (square feet) Curb & Gutter Repairs (square feet) Remove Weeds Removed Illegal Signs Area Sprayed With Herbicide (in Acres) Bobcat Sweeper (various areas) Picked up Shopping Carts Red Curb LF Trimmed Trees Various Locations Cleaned basins with debris 54 84 463 339 0 272 0 67 0 3 9 7 9 9 7 3 119 69 4 0 50 26 0 2 0 0 2 3 0 6 0 6 32 5 375 202 8 1.25 0 3 0 0 34 10 28 34 0 0 Street Maintenance Sandbag areas Drain Inspections Grade Road Hazards Trash Removal from Road Shoulder Removal of Road Hazards Dirt Transported (Cubic Yards) Installed Guard Rail Remove Stickers from Signs Crack Seal in Linear Feet Install X Walk (Various Locations) Heatwurx Repair Event Misc. (Work with Camp Crew) Repaint Stop Bar and Legends (New Install) Sidewalk Inspections locations /areas complete Installed New City Logos Graffiti Work Orders Complete (24 hrs) Graffiti Work Orders Complete (48 hrs) Graffiti Work Orders Complete (72 hrs) Pothole Work Orders Complete (24 hrs) Pothole Work Orders Complete (48 hrs) Pothole Work Orders Complete (72 hrs) Graffiti Completed ( Work Orders) Graffiti Complete (Line of Site) Potholes Repaired (Work Orders) Potholes Repaired (Line of Site) Illegal Dumping (Staff Observed) Illegal Dumping Work Order _ 0 200 0 1 0 0 0 0 35 17 0 0 0 0 19 18 0 881 0 0 38 77 0 2 14 12 0 0 0 0 2 0 5 3 1 1 1 3 0 1 0 1 0 2 0 7 54 332 0 4 0 80 0 67 0 2 *See attached Heatwurx project (pothole repair on Lakeshore Drive Vehicle Maintenance Vehicle Repairs Vehicle Service Alignments Tire Installation & Repairs Small Equipment Repairs Service Calls Mufflers & Tailpipes Body Shop Repairs Trailers Repaired Batteries & Jump Starts Boat Repairs Heavy Equipment Repairs Vehicle Maintenance Program Fleet 2000 22 19 11 9 0 0 25 27 12 10 20 17 0 2 1 0 6 10 7 12 10 14 11 150 20 20 Weed Abatement Lots Cleaned City Lots Cleaned Trees Trimmed 105 35 3 2 90 83 Weed Abatement City removed dead trees /stumps in right of way or from WA lots either dead or less than 3 inches in diameter Loads of Trash & Debris (Green Waste) Illegal Dumping Clean -ups Work Orders Completed Property owner complaints about billing WCA removed stumps and trees Helped property owner locate their lots & questions Worked on claims for City clerk's office or for Finance Helped Streets Clean Up Alley Ways or Drains Cleaned Weed Abatement Equipment Painted Backflow to Help Prevent Theft Assisted Code Enforcement in Cleaning up Homeless Camps for Public Safety Replaced irrigation clocks Replaced Sprinkler Heads, Wiper Seals or Parts Assisted Lakes with Fish kill cleanup Crew Cleaned up Main St Sidewalks & Landscape As Part of Budget Savings Shopping Carts Picked Up Checked all Landscaped areas for Major Issues Removed Illegal Signs Replaced benches on Main St. with finished ones Helped Streets clean up Cal Trans ROW 40 41 46 46 20 15 4 5 1 0 4 0 0 0 6 4 0 0 15 20 0 0 0 0 0 1 0 0 0 0 0 0 3 2 1 day 1 day 0 0 2 0 0 0 ENGINEERING DIVISION PUBLIC COUNTER Research Request Plan Check Final Map Grading Street Improvement Development Review Flood Plain Determination Bond Release Request Oversize Transportation Permits Encroachments Permit Applications Encroachment Permit Traffic Issues 12 8 21 3 5 0 7 0 1 1 4 4 2 1 2 0 4 1 1 22 54 2 7 CIP UPDATE Project Design onstruction Project Location Project Changes Completion % Country Club This is a multi -year project to Survey Monument Heights ° 60% re- establish centerline monuments. Submitted annual bridge Temescal Canyon Temescal Conceptu survey report. Caltrans Bridge Design Canyon Rd al Design required independent audit of 100% selected design firm, AEI - CASC underway. CITY HALL CITY HALL — Anticipate sprinkler installation 90% work to commence the last Complete week of October. Seismic Retrofit City Hall /Cultural Center Lake Elsinore 100% CULTURAL CULTURAL CENTER CENTER— Interior framing and plywood 87% work underway.. Complete Sidewalk Heald Avenue, Opened bids on 10/10/13; Improvements Sumner 100% apparent low bidder Southwest SB -821 Mill Street Construction. Design meeting held 10/8; GROUND MOUNTED: reviewed design plans for final Nichols & revisions. Anticipate submittal Franklin Ground to Caltrans by October 21sc Overcrossings Mounted: OVERCROSSING: Received Lake Elsinore and various 90% 3s° bid for independent Monument Signs entry structural review — reviewing intersections Overcros bids. throughout the sing: %5 /o City. Design Construction Project Project Project Changes Location Completion % Traffic Signal Riverside Drive Installation — (HWY 74) @ 9/13/13 recorded Riverside Drive and Grand Ave and environmental document. Grand & Traffic Riverside Dr. 85% DMC submitting to Caltrans by Signal Modification — (HWY 74) @ 9/30/13 Riverside Drive & Lakeside H.S. Lakeside H.S. Lake Elsinore Traffic Calming Project Various School Award of contract scheduled (Speed locations within 100% for City Council 10/22/13. Reader /Feedback the City Signs) Traffic Signal Received RFP's for "On Call Coordination /Manage Throughout the n/a n/a Traffic Services; under City -ment review Preconstruction meeting held 10/10/13; construction to start Elm Street Pavement E Elm Street 100% 0% week of 10121!13. Rehabilitation Paving Construction plans being revised to provide for use of Main Street Main Street 99% 0% asphalt concrete and /or Rehabilitation Project rubberized asphalt. Bid documents being drafted Compiling list of locations in the City subject to flooding Annual Roadway during rain events for asphalt Drainage berm consideration Repair /Maintenance Citywide 0 0 Project Design Construction Project Location Project Changes Completion % Summerhill Drive Summerhill 100% 100% Project completed. Slurry Seal Drive Collier Median Island Collier Avenue 60% 0% Received preliminary plan Modification from Design firm; City landscape architect reviewing Waiting for direction from Lakepoint Park Lakepoint Park o 5/o Lake, Park & Recreation Parking Lot Paving Department. 1 -15 /Railroad Canyon 1 -15 @ Railroad Road Interchange Canyon RCTC to move forward with Improvements Interchange environmental. (PAED / PS &E) Traffic Signal and Award of contract Signal Controller 1 -15 @ Railroad scheduled for City Council Upgrades Diamond Canyon 100% on 10/22/13. Drive @ Railroad Interchange Canyon TRAFFIC SIGNAL IMPROVEMENTS New equipment was installed at each of the five signals along the Railroad Canyon Road /Diamond Drive corridor, including two Caltrans traffic signals, to provide Ethernet communication between the City and State systems. A radio link between these traffic signals and City Hall will be established in October. This, along with the new computer server and software installed at City Hall, will provide remote access to the signals along this corridor to improve intersection operation. A revised signal timing coordination plan is also being developed that will allow for a more efficient flow of traffic along this corridor during peak travel times.