HomeMy WebLinkAboutRDA Agenda Item No 2CITY OF
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REPORT TO REDEVELOPMENT AGENCY
TO: HONORABLE CHAIRMAN
AND MEMBERS OF THE REDEVELOPMENT AGENCY
FROM: ROBERT A. BRADY
EXECUTIVE DIRECTOR
DATE: OCTOBER 12, 2010
SUBJECT: APPROVAL OF MINUTES
Discussion
The following Redevelopment Agency Minutes are submitted for approval:
a) Joint Study Session City Council /Redevelopment Agency Meeting
September 28, 2010
b) Redevelopment Agency Meeting of September 28, 2010
Recommendation
Approve the Minutes as submitted.
Prepared by: Dana C. Por&6e (`
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Office Specialist
Approved by: Carol Cowley
Interim City Cler
Approved by: Robert A. Brady
City Manager
AGENDA ITEM NO. 2
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MINUTES
JOINT CITY COUNCIL /REDEVELOPMENT AGENCY
CITY OF LAKE ELSINORE
183 NORTH MAIN STREET
LAKE ELSINORE, CALIFORNIA
TUESDAY, SEPTEMBER 28, 2010
.............................................................................. ...............................
CALL TO ORDER
Mayor Melendez called the Joint Study Session to order at 4:02 p.m. She advised the
public that City Attorney Leibold would join the meeting later.
ROLL CALL
PRESENT: MAYOR MELENDEZ
COUNCIL MEMBER HICKMAN
COUNCIL MEMBER MAGEE
ABSENT: MAYOR PRO TEM BHUTTA (arrived at 4:58 p.m.)
COUNCIL MEMBER BUCKLEY (arrived at 5:02 p.m.)
Also present: City Manager Brady, City Attorney Leibold, City Director of Administrative
Services Riley, Public Works Director /City Engineer Seumalo, Director of Lake and
Aquatics Kilroy, and Interim City Clerk Cowley.
CITY COUNCIL CLOSED SESSION
(1a) CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION (Subdivision
(a) of Gov't Code § 54956.9) In Re the Darwin Rogers Booster Trust Dated
7/27/2005 (Riverside Superior Court Case No. RIP 095857
(1 b) CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b) of Gov't Code
Section 54956.9: 1 potential case
PRESENTATIONS /CEREMONIALS
PRESENTATION OF VERIZON LITERACY GRANT TO ELSINORE FIRST
ASSISTANCE CENTER — PROJECT ELSINORE READ
WESTERN RIVERSIDE COUNTY OF GOVERNMENTS AND SOUTHERN
CALIFORNIA EDISON PRESENTATION ON WESTERN RIVERSIDE ENERGY
LEADER PARTNERSHIP UPDATE
Page 3 of 14
Joint City Council Study Session
September 28, 2010
Page 2 of 7
RIVERSIDE COUNTY REGISTRAR OF VOTERS PRESENTATION ON VOTING
OPTIONS FOR ELECTION
City Clerk Cowley confirmed that all recipients would be present at the 7:00 p.m.
meeting.
PUBLIC COMMENTS — NON - AGENDIZED ITEMS —1 MINUTE
There were none.
PUBLIC COMMENTS — AGENDIZED ITEMS — 3 MINUTES
There were none.
CONSENT CALENDAR
(2) Approval of Minutes
Recommendation: It is recommended the City Council approve the following
minutes:
a) Regular City Council Meetings — August 24, 2010 and September 14,
2010.
b) Joint City Council /Redevelopment Agency Meeting — August 24, 2010.
(3) Warrant List Dated September 15, 2010
Recommendation: Authorize payment of Warrant List dated
September 15, 2010.
Council Member Magee asked about the following warrants:
• Warrant No. 104075 to SC Engineering in the amount of $75,664.00 relating
to the 1 -15 /Railroad Canyon Interchange Street Improvements. He stated that
on more than one occasion he asked that this item not be approved as a
warrant, but rather all invoices come to the City Council for more control. He
stated as long as this warrant appears on the list, he would not vote in favor
of the payment until there is a permit issued. Mayor Melendez asked the
Director of Administrative Services Riley if it was possible to have that warrant
separated from the warrant list. Director of Administrative Services Riley
replied that he would speak to his staff regarding that issue. Director of
Public Works Seumalo understood Council Member Magee's request and
stated he would bring it forward as a Business Item at the next City Council
Meeting. He stated staff is currently finalizing the environmental study and
the project is moving forward. He stated the advancements of the payments
Page 4 of 14
Joint City Council Study Session
September 28, 2010
Page 3 of 7
were contingent on designs, getting a team together and running into funding
issues. He stated that staff has applied for a Tiger II Grant and is waiting for
the outcome of the grant.
(4) Investment Report for August 2010
Recommendation: It is recommended the City Council receive and file.
(5) Custody Agreement with Union Bank for CFD No. 2006 -1
Recommendation: It is recommended the City Council authorize the City
Manager to execute the Custody Agreement between the City and Union Bank of
California for CFD No. 2006 -1 (Summerly).
Council Member Hickman asked for clarification regarding this CFD. Mr. Dennis
Anderson with Francisco & Associates stated this particular CFD does not go through
Union Bank; however there is a new developer and things are beginning to move
forward. Mr. Anderson stated they would like to have Union Bank hold and process the
funds. He indicated there may be an approximate 40% reduction in the tax rates.
(6) Notice of Cessation of Special Tax — 31776 Indian Springs Road
Recommendation: It is recommended the City Council direct the City Clerk to
execute the Notice of Cessation of Special Tax for 31776 Indian Spring Road
and submit the executed document to the Riverside County Recorder's Office for
recordation.
Council Member Magee asked staff what the amount of the Special Tax was for.
Dennis Anderson with Francisco & Associates responded by saying the payoff amount
was $38,000 which covers the remaining principal balance of the bonds.
(7) Resolution of the City Council to vacate a Portion of Right -Of -Way Known as
Lake Street (Formally Known as Robb Road
Recommendation: It is recommended that the City Council adopt Resolution No.
2010 -061 approving the Summary Vacation of a Portion of Lake Street.
(8) Resolution of the City Council Establishing the Speed Limit on McVicker Canyon
Park Road
Recommendation: It is recommended the City Council adopt Resolution No.
2010 -062 establishing the prima facie speed limit for McVicker Canyon Park
Road.
Page 5 of 14
Joint City Council Study Session Page 4 of 7
September 28, 2010
Council Member Magee advised that all of Council received an email from Charles &
Tricia Almiron of 29410 Star Ridge Drive opposing to the speed limit increase on
McVicker Canyon Park Road and Palomar Drive. He stated he would like to have the
item continued off calendar and have the engineering staff work with Captain Fontneau
to see if there could be an alternative solution.
Council Member Hickman suggested having a stop sign installed on Palomar. Director
of Public Works indicated that he spoke to the Police Chief regarding the review of
Palomar Road. He stated that he has met with some of the neighbors on McVicker
Canyon Park Road Road. He indicated that one of the neighbors expressed concerns
relative to the Fire Station on McVicker Canyon Park Road and a nearby school.
Mayor Melendez recommended taking into consideration the weather, as it could have
an impact on the conditions of the road. Council Member Magee reminded the public
that this area did receive snow at one time.
(9) Rosetta Canyon Fire Station and Park Proiect Notice of Completion
Recommendation: It is recommended the City Council: (1) File the Notice of
Completion with the County Recorder; (2) Accept the improvement within the City
Right of Way into the City maintained system; and (3) Release all retention
monies 35 -days after the filing of the Notice of Completion.
PUBLIC HEARING(S)
There are none.
APPEAL(S)
There are none.
BUSINESS ITEM(S)
(10) Consideration of Approval of CDBG Supplemental Agreement 2010 -2011
Recommendation: It is recommended the City Council authorize the Mayor to
execute the supplemental agreement with the County of Riverside for the use of
Community Development Block Grant funds.
The City Council recessed and convened to the Redevelopment Agency at 4:17 p.m.
REDEVELOPMENT AGENCY
Chairman Magee called the meeting to order at 4:17 p.m.
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Joint City Council Study Session
September 28, 2010
ROLL CALL
PRESENT: CHAIRMAN MAGEE
MEMBER HICKMAN
MEMBER MELENDEZ
ABSENT: VICE -CHAIR BUCKLEY
MEMBER BHUTTA
Page 5 of 7
Also present: Executive Director Brady, Agency Counsel Leibold, Administrative
Services Director Riley, Public Works Director /City Engineer Seumalo, Director of Lake
and Aquatics Kilroy, and Agency Secretary Cowley.
Chairman Magee stated for the record that Agency Counsel Leibold arrived to the
meeting at 4:17 p.m.
CLOSED SESSION
(1 a) Conference with Legal Counsel — Anticipated Litigation
Significant exposure to litigation pursuant to subdivision (b) of Gov't Code Section
54956.9: 1 potential case.
(1 b) Conference with Real Property Negotiator
(Gov't Code § 54956.8)
Property: APN:373- 023 -026
Agency Negotiator: Executive Director Brady
Negotiating Parties: Lake Elsinore Redevelopment Agency and Mamie Miller Hunt
Estate
Under negotiation: Price and terms of payment
City Attorney Leibold announced that the Redevelopment Agency would adjourn to the
Closed Session meeting at 5:00 p.m. to discuss the items listed as Items 1a and 1b
under Closed Session on the agenda.
CONSENT CALENDAR
(2) Approval of Redevelopment Agency Minutes
Recommendation: Approve the following minutes(s):
a) Regular Meetings — August 24, 2010 and September 14, 2010
b) Joint Redevelopment Agency / City Council Meeting — August 24, 2010
(3) Warrant List Dated September 15, 2010
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Joint City Council Study Session
September 28, 2010
Page 6 of 7
Recommendation: Authorize payment of Warrant List dated September 15, 2010
(4) Investment Report— August 2010
Recommendation: Receive and file.
PUBLIC HEARING(S)
No public hearing scheduled.
BUSINESS ITEM(S)
(5) Agency Accounting Services
Recommendation: It is recommended that the Agency retain Teaman for
performance of professional services as described in the Scope of Work and that
the Agency's Executive Director be authorized to enter into a
Agency Member Melendez asked if Teaman has any references. Director of
Administrative Services Riley stated that they have used Teaman in the past for auditing
services. He stated they have used them for consulting services and it would be more
cost efficient to use a firm is familiar with the City.
(6) Affordable Housing Loan Agreement (Lakeview Apartment)
Recommendation: It is recommended that the Agency Board take the following
actions: (1) Approve the Affordable Housing Loan Agreement in substantially the
form provided and authorize the Executive Director to execute the final form of the
Loan Agreement subject to such minor modifications as approved by
Agency Counsel; and (2) Authorize the Executive Director to execute any other
ancillary documents necessary to effectuate the Agency loan and affordability
covenants.
The City Council reconvened at 4:20 p.m.
CLOSED SESSION REPORT
City Attorney Leibold announced that the City Council would adjourn to the Closed
Session meeting at 5:00 p.m. to discuss the items listed as Items 1a and 1b under
Closed Session on the agenda.
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Joint City Council Study Session
September 28, 2010
ADJOURNMENT
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There being no further business to come before the Council and Agency Boards, the
meeting was adjourned at 4:21 p.m. to closed session at 5:00 pm and the regular
meeting at 7:00 p.m.
ROBERT E. MAGEE, CHAIRMAN
LAKE ELSINORE REDEVELOPMENT AGENCY
ATTEST:
CAROL COWLEY, INTERIM SECRETARY
LAKE ELSINORE REDEVELOPMENT AGENCY
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Page 10 of 14
MINUTES
REDEVELOPMENT AGENCY MEETING
CITY OF LAKE ELSINORE
183 NORTH MAIN STREET
LAKE ELSINORE, CA 92530
TUESDAY, SEPTEMBER 28, 2010
.......................................................................... ...............................
CALL TO ORDER
Chairman Magee called the meeting to order at 7:43 p.m.
ROLL CALL
PRESENT: CHAIR MAGEE
VICE -CHAIR BUCKLEY
AGENCY MEMBER BHUTTA
AGENCY MEMBER HICKMAN
AGENCY MEMBER MELENDEZ
ABSENT: NONE
Also present: Executive Director Brady, Agency Counsel Leibold and Agency
Secretary Cowley.
CLOSED SESSION
(1a) CONFERENCE WITH LEGAL COUNSEL -- ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to subdivision (b) of Gov't Code
Section 54956.9: 1 potential case
(1 b) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code
§54956.8)
Property: APN 373 - 023 -026
Agency Negotiator: Executive Director Brady
Negotiating parties: Lake Elsinore Redevelopment Agency and Mamie
Miller Hunt Estate
Under negotiation: Price and terms of payment
CLOSED SESSION REPORT
Agency Counsel Leibold announced that Items (1a) and (1 b) were discussed during
closed session and there is no reportable action as to either matter.
Page 11 of 14
Lake Elsinore Redevelopment Agency
Regular Meeting Minutes of September 28, 2010
PUBLIC COMMENTS — NON - AGENDIZED ITEMS — 1 MINUTE
There were none.
PUBLIC COMMENTS — AGENDIZED ITEMS — 3 MINUTES
There were none.
CONSENT CALENDAR
(2) Approval of Redevelopment Agency Minutes
Page 2 of 4
Recommendation: Approve the following minute(s):
a) Regular Meetings — August 24, 2010 and September 14, 2010
b) Joint Redevelopment Agency /City Council Meeting — August 24, 2010
(3) Warrant List Dated September 15, 2010
Recommendation: Authorize payment of Warrant List dated September 15,
2010.
(4) Investment Report — August 2010
Recommendation: Receive and file.
It was moved by Agency Member Bhutta and seconded by Agency Member
Melendez to approve the Consent Calendar Items No. 2 through 4. The motion
unanimously carried by the following vote: AYES: Agency Members: Bhutta,
Hickman, Melendez, Vice -Chair Buckley and Chairman Magee. Noes; None.
PUBLIC HEARING(S)
No public hearings scheduled.
BUSINESS ITEM(S)
(5) Agency Accounting Services
Recommendation: It is recommended that the Agency retain Teaman for
performance of professional services as described in the Scope of Work and
that the Agency's Executive Director be authorized to enter into a professional
service agreement with Teaman in an amount not to exceed $25,000.
Director of Administrative Services Riley provided an overview of the project to the
Agency.
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Lake Elsinore Redevelopment Agency
Regular Meeting Minutes of September 28, 2010
Page 3 of 4
Agency Member Melendez commended Director of Administrative Services Riley for
his willingness to come before the Agency and ask for assistance with the scope of
work to be completed.
Agency Bhutta asked Director of Administrative Services Riley if Teaman is familiar
with the City's work. Director of Administrative Services Riley replied by saying
Teaman has conducted several audits for the City and is very familiar with their
procedures.
It was moved by Agency Member Hickman and seconded by Vice Chair Buckley to
retain Teaman for performance of professional services as described in the Scope of
Work and that the Agency's Executive Director be authorized to enter into a
professional service agreement with Teaman in an amount not to exceed $25,000.
The motion unanimously carried by the following vote: AYES: Agency Members:
Bhutta, Hickman, Melendez, Vice -Chair Buckley and Chairman Magee. Noes; None
(6) Affordable Housing Loan Agreement (Lakeview Apartments)
Recommendation: It is recommended that the Agency Board take the
following actions: (1) Approve the Affordable Housing Loan Agreement in
substantially the form provided and authorize the Executive Director to
execute the final form of the Loan Agreement subject to such minor
modifications as approved by Agency Counsel; and (2) Authorize the
Executive Director to execute any other ancillary documents necessary to
effectuate the Agency loan and affordability covenants.
Agency Counsel Leibold requested to have the Redevelopment Agency approve an
affordable housing loan agreement that would convert Lakeview Apartments known
as Lakeview I and Lakeview II located on Riverside Drive to affordable housing. She
stated an experienced affordable housing developer known as Bentall Residential
L.P has proposed to acquire both phases and rehabilitate the entire project. She
stated the funding from California Housing Finance Agency would occur on October
14, 2010 and construction would begin on December 2, 2010.
Chairman Magee pointed out that although this project received federal funding he
asked Agency Counsel Leibold if the current property owner was complying with the
Federal funding responsibilities to verify legal residential status. Agency Counsel
Leibold replied by saying she believes the owners are complying.
Vice Chair Buckley indicated he was in support of the project; however, he was
disturbed that the applicant for the project was not in attendance. He recommended
continuing the item until October 12th in order to allow the applicant to be present.
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Lake Elsinore Redevelopment Agency
Regular Meeting Minutes of September 28, 2010
Page 4 of 4
It was moved by Vice Chair Buckley and seconded by Agency Member Melendez to
continue the item to October 12, 2010. The motion unanimously carried by the
following vote: AYES: Agency Members: Bhutta, Hickman, Melendez, Vice -Chair
Buckley and Chairman Magee. Noes; None
PUBLIC COMMENTS — NON- AGENDIZED ITEMS — 3 MINUTES
There were none.
EXECUTIVE DIRECTOR COMMENTS
There were none.
LEGAL COUNSEL COMMENTS
There were none.
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There were none.
ADJOURNMENT
There being no further business to come before the Agency Board, the meeting
adjourned at 7:54 p.m. to a regular meeting to be held on Tuesday, October 12,
2010, at 7:00 p.m. in the Cultural Center located at 183 n. Main Street, Lake
Elsinore, CA 92530.
ROBERT MAGEE, CHAIRMAN
REDEVELOPMENT AGENCY
ATTEST:
CAROL COWLEY, SECRETARY
LAKE ELSINORE REDEVELOPMENT AGENCY
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