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REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: GRANT YATES, CITY MANAGER
DATE: SEPTEMBER 10, 2013
SUBJECT: CANCELLATION OF CERTAIN COUNCIL MEETING DATES
Recommendation
It is recommended that the City Council approve the cancellation of the regular City Council
meeting dates of November 26, and December 24, 2013.
Discussion
Many governmental agencies "go dark" throughout the year and more specifically during
the holidays. Last year, this Council voted to cancel several meetings dates during the last
quarter of the year. It is proposed that Council consider going dark again this year at certain
designated meeting dates immediately surrounding the holidays. The proposed dates are
November 26, and December 24, 2013.
Due to the retrofit of the Cultural Center, it has been arranged for the regularly scheduled
City Council meetings to be held at the EVMWD Board Chambers at the cost of $130 per
hour. In an effort to reduce the costs associated with the renting of the off -site meeting
location, staff is proposing that Council approve the cancellation of one of the regularly
scheduled meeting dates during the months of November and December. November 26
falls on the Tuesday before the Thanksgiving holiday; and, December 24 is the day before
a state mandated holiday in which City Hall is closed. Typically, staff goes on vacation
during the holidays and business slows down therefore it is being suggested that Council
consider cancelling the proposed meeting dates.
Should an emergency occur a Special meeting can be called with only 24 hours posting
notice to the public in order to address any City business.
Fiscal Impact
The cancellation of any Council meeting dates will reduce the costs incurred by the City for
City Attorney, meeting location costs, and staff time.
Prepared by: Virginia J. Bloom, City Clerk [,,.,:�
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Approved by: Grant Yates, City Manager AGENDA ITEM NO. 3
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