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Home My WebLink About01-24-1986 Adjourned City Council Minutes .404 MINUTES ADJOURNED CITY COUNCIL MEETING CITY IOF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA FRIDAY, JANUARY 24, 1986 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * . CALL TO ORDER The Adjourned City Council Meeting was called to order by Mayor Valenzuela at 5:01 p.m. - ROLL CALL PRESENT: COUNCILMEMBERS: KNIGHT, MATSON, STRIGOTTE, VERMILLION, VALENZUELA ABSENT: COUNCILMEMBERS: NONE Also present were: City Manager Molendyk, Assistant City Manager Gilbert, City Attorney Harper, Community Development Director Miller, Administrative. Services Director Barrick and City Clerk Money. BUSINESS ITEMS 1. Liability Insurance/policy Analysis Mr. Gilbert reported that the City's liability insurance polie:; will expire on February 5, 1986, and our carrier har. aeclined to of~er any type of renewal policy. The City is acti' . '-y seeking me:Lhershir in several Joint Powers Insurance groups. Ev~r. if accepted, however we will still experience a period of time with r.o insu:':~.1:ce in place, i.e. self-insured. - 2. Ms. Barrick reviewed procedures which have been comp~led for Claims Administration under a modified self-insured program. 3. Mr. Gilbert gave an overview of his report on operating without liability insurance and policy issues related to loss risk reduction. The report included the following findings and recommendations: A. Self-Insurance Fund 1) Establish a Self-Insurance Fund with an initial balance of $130,000. 2) Direct staff to implement departmental insurance assessments based on previous past and future loss experience and/or exposure as the future revenue source for the Self-Insurance Fund. 3) Adopt other necessary policies and procedures as recommended by the report offered by the Finance Department. B. Risk Management 1) Direct staff to solicit proposals for consultant services for Risk Management and Safety Engineering. __ C. Errors and Omissions 1) Adopt the report offered by the City Attorney for Errors and Omissions Self-Insurance. ll"" Page two . Adjourned Counc~l Minutes January 24, 1986 3. operating without Insurance - continued. D. Auto Insurance - 2) Direct staff to continue to seek auto insurance coverage with a more reasonable premium. Direct staff to purchase the most reasonably priced insurance package quoted (including the offer from Fireman's Fund). Direct staff to compile data and develop guidelines and/or recommendations for SELF INSURANCE of city vehicles. 1) 3) E. Employee Driving Records 1) Direct staff to develop policies to define m~n~mum driving record standards and develop procedures to determine the parameters of the employability of those employees who fail to meet those standards. ~ ~ t-- '-:;' o o F. Streets and Sidewalks 1) Direct staff to continue implementation of streets and sidewalk hazard mitigation programs. G. Municipal Services 1) Direct staIIto initiate efforts to seek proposals for contract services for the following municipal services: ".. a) Parkway Landscape Maintenance b) street Sweeping c) Asphalt Patching d) Street Striping e) Tree Trimming f) Weed Abatement g) Animal Control H. City Property a) City Hall b) Corporate Yard c) Old LETS Yard d) Vacant Land 1) Direct staff to prepare a report on proposed safety im- provements at City Hall to be presented to Council February 11, 1986. 2) Direct staff to prepare a report on proposed safety improve- ments at the Corporate Yard to be presented to Council February 11, 1986. 3) Direct staff to prohibit public use of the old LETS yard. 4) Direct staff to perform a safety inspection of City owned vacant land and report back to Council on condition and corrective measures deemed necessary. 5) Direct staff to consider the cost of safety improvements in the mid-year budget amendment recommendations. J. Parks 1) Direct staff to continue implementation and administration of parks safety inspection programs and hazard mitigation efforts. 2) Adopt a policy prohibiting the consumption of alcoholic beverages in City parks. 9Utj Page three Adjourned Council Minutes January 24, 1986 J. Parks - Continued. 3) Adopt a policy prohibiting privately owned vehicles to be operated within a City park except as provided for in an approved park use permit. 4) Adopt a policy requiring all organized groups using City parks to... a) acquire insurance coverage in the form and amount specified by the City's Risk Management procedures -. and, b) to provide the City with a "Hold Harmless" agreement also in the form specified by said procedures. 5) Direct staff to cancel all parks use permits issued to groups which are unable to comply with the above require- ments. 6) Allow parks to be open to casual passive use by individuals and families provided that said use shall be systematically and periodically monitored by staff to insure safe conduct and conditions. K. Tenants 1) Adopt a policy requiring all tenants of City-owned property to... a) acquire insurance coverage in the form and amount specified by the City's Risk.Management procedures and, b) to provide the City with a "Hold Harmless" agreement also in the form specified by said procedures. - 2) Direct staff.to verify tenant compliance with said policy within thirty (30) days. L. Equipment/Facility Users 1) Adopt a policy requiring all users of City-owned facilities and equipment to: a) acquire insurance coverage in the form and amount specified by the City's Risk Management procedures and, b) to provide the City with a "Hold Harmless" agreement also in the form specified by said procedures. 2) Discontinue the Neighborhood watch Program until such time as it can be restructured and administered in a manner that provides for separate insurance coverage (i.e. County Sheriff's Department) . M. Community Center 1) Discontinue County sponsored/City administered Senior Prog! s until or unless, alternative insurance provisions can be obtained and appropriate agreement amendments approved. _ 2) Advise the County of the City's policy requiring the users of City facilities to provide proof of insurance and execution of a "Hold Harmless" iagreement. 3) Adopt a policy requiring all organized groups using the Com- munity Center: a) to acquire insurance coverage in the form and amount specified by the city's Risk Management procedures and, b) to provide the City with a "Hold Harmless" agreement also in the form specified by said procedures. ':1:'" Page four Adjourned council Minutes January 24, 1986 H. community Center 4) Direct staff to cancel all community Center use permits issued to groups which are unable to comply with said requirements. N. other Issues 2) Establish a policy requ~r~ng the review and approval of special Events Applications to give extreme consideration to city liability risk exposure and efforts taken to mitigate or eliminate same. Direct staff to continue placement of street banners and Christmas decorations providing attachment devices, tech- niques and procedures are properly analyzed and found to be safe. 1) ~ 00 l'-e '"":) o Q 3) Direct staff to evaluate all City volunteer programs and report back to council the recommended level of effort necessary to provide adequate supervision and training. Council discussion followed regarding various recommendations. It was requested that the word 'suspend' be used in place of 'discon- tinue', throughout the recommendations. MOVED BY KNIGHT TO ESTABLISH A SELF-INSURANCE FUND WITH AN INITIAL BALANCE OF ONE-HONORED-THIRTY THOUSAND DOLLARS ($130,000) AND CON- TINUE TO OPERATE AS WE ARE AT PRESENT. MOTION DIED FOR LACK OF SECOND. Additional discussion followed regarding the county sharing in liability with the City. Staff was directed to contact the County to determine what burden of liability they are willing to participate in regarding certain programs sponsored by the county and provided for City and County residents. MOVED BY MATSON, SECONDED BY STRIGOTTE AND CARRIED TO BRING THIS MATTER TO THE TABLE AT THE NEXT REGULAR CITY COUNCIL MEETING ON TUESDAY, JANUARY 28th, AS A WALK-ON ITEM, AFTER LAST SCHEDULED BUSINESS ITEM. AYES: COUNCILMEMBERS: MATSON, STRIGOTTE, VERMILLION, VALENZUELA NOES: COUNCILMEMBERS: KNIGHT 4 . Adj ournment MOVED BY STRIGOTTE, SECONDED BY MATSON AND CARRIED UNANIMOUSLY TO ADJOURN THE ADJOURNED CITY COUNCIL MEETING AT 6:48 P.M. - ATTEST;