Loading...
HomeMy WebLinkAbout01-28-1986 City Council Minutes - o o (Y) w (D <( - - MINUTES REGULAR CITY COUNCIL MEETING CITY OF LAKE ELSINORE 130 SOUTH MAIN STREET LAKE ELSINORE, CALIFORNIA TUESDAY, JANUARY 28, 1986 397 * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * CALL TO ORDER The regular meeting of the City Council was called to order by Mayor Valenzuela at 7:01 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilman Matson. ROLL CALL PRESENT: COUNCILMEMBERS: MATSON, STRIGOTTE, VERMILLION, VALENZUELA ABSENT: COUNCILMEMBERS: KNIGHT Also present were: City Manager Molendyk, Assistant City Manager Gilbert, City Attorney Harper, Community Development Director Miller, City Engineer Keith, Finance Director Barrick and City Clerk Money. PUBL I C Cm1t'1ENTS 1. George G. Alongi, 629 Mill Street, Lake Elsinore, requested a study session be scheduled with the City Council, certain staff members and smaller builders and contractors in the area, to discuss new fees which ~1i11 be going into effect. 2. Tim Hostrawser, representing the Lake Elsinore Tri-Valley Coed Softball League commented on a request which they had submitted and which is number 8 on tonight's agenda. He urged Council approve the League's request to utilize Swick and Matich Fields for a Softball Tournament on February 28, March 1 and 2, 1986 and also to allow the sale of alcoholic beverages. He also stated that the League would be working with other adult leagues in the area to help provide additional ball fields for the community. CEREMONIALS A. Mayor Pro Tern Strigotte read a Proclamation honoring Explorer Scouts who are involved with the Sheriff's Department Explorer Program. He intredueed several Scouts from our local post who accepted the Proclamation. CONSENT CALENDAR MOVED BY STRIGOTTE, SECONDED BY MATSON AND CARRIED UNANIMOUSLY TO AMEND THE AGENDA BY REMOVING ITEM la, MINUTES OF JANUARY 14,1986, AND j,IOVING lTEi.1 NUMBER EIGHT (8) FROM THE CONSENT CALENDAR TO BUSINESS ITEM NUMBER 56, AND ADD BUSINESS ITEM NUMBER 55, LIABILITY INSURANCE POLICIES AND PROCEDURES. MOVED BY MATSON, SECONDED BY STRIGOTTE AND CARRIED UNANIMOUSLY TO APPROVE THE BALANCE OF THE CONSENT CALENDAR AS PRESENTED. 1. The following Minutes were received and filed: b. January 7, 1986 - Planning Commission Meeting c. January 7, 1986 - Design Review Board Meeting d. December 16, 1985 - Public Safety Commission Meeting 2. Received and filed Animal Control Activity Report - January 28, 1986. 3. Received and filed Building Division Activity Report - January 28, 1986. 398 Page two City Council Minutes Janua ry 28, 1986 CONSENT CALENDAR - Continued. 4. Received and filed Treasurer1s Monthly Report - December 31, 1985. 5. Adopted Resolution No. 86-5 approving application for Geothermal Energy Grant. RESOLUTION NO. 86-5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE ELSINORE, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE GEOTHERMAL RESOURCE DEVELOPMENT ACCOUNT GRANT PROGRAM. - 6. Approved contract with Signal Maintenance Inc. of Anaheim for maintenance of traffic signal, in the total amount of Two-Hundred-Sixty-Four Dollars ($264.00) bi-monthly. . 7. Approved the selection of Management Services Institute as consultant to conduct a study and develop a long-range financial program for the City, in the total amount of Twenty-Thousand Dollars ($20,000). 9. Approved Agreements for deferral of off-site improvements for: a. 17179 Shrier Drive - Thomas and Dawn Nugent, and b. 29402 Hague Street - Martha Nava. and authorized the Mayor to execute and the City Clerk to record said agreements. 10. Rejected and referred Claim No. 86-2 - Betty Jean Glover. 11. Rejected and referred Claim No. 86-3 - Al Smith III. - 12. Rejected and referred Claim No. 86-4 - Precious Declouette. 13. Rejected and referred Claim No. 86-5 - Latoya Declouette. 14. Rejected and referred Claim No. 86-6 - Se Chin Pak. 15. Rejected and referred Claim No. 86-7 - Robert D. Rinehart. PUBLIC HEARINGS - None. BUSINESS ITEMS 51. Proposal to construct fountain on Sulphur Street. Mayor Pro Tem Strigotte introduced Fred Dominguez, Centennial Committee, who reported that the Downtown Business Association was the first organiza- tion to back this project. It was felt that since Lake Elsinore has been known for its sulphur water, the fountain would be an appropriate project to celebrate our Centennial year in 1988. Manny Nunes, project consultant reported that many design concepts were explored and after much review, the location at the end of Sulphur Street was determined to be most suitable. Further studies will be conducted regarding the smell of the water. Mr. Nunes requested Council approve the project in concept only. .... MOVED BY MATSON, SECONDED BY VERMILLION AND CARRIED UNANIMOUSLY TO APPROVE THE FOUNTAIN PROJECT IN CONCEPT ONLY, WITH COMMENTS REGARDING SMELL OF THE WATER DULY NOTED. 52. Ordinance No. 757 Regulating Food Handlers - Second Reading. ORDINANCE NO. 757 AN ORDINANCE OF THE CITY OF LAKE ELSINORE, CALIFORNIA, AMENDING ORDINANCE NO. 729 REGARDING REGULATING OF FOOD HANDLERS. - o o cry w (D <t - - Page three City Council Minutes January 28, 1986 399 BUSINESS ITEMS - Continued. 52. Ordinance No. 757 - Continued. MOVED BY STRIGOTTE, SECONDED BY MATSON AND CARRIED TO APPROVE SECOND READING OF ORDINANCE NO. 757, UPON THE FOLLOWING ROLL CALL VOTE: AYES: NOES: ABSENT: MATSON, STRIGOTTE, VERMILLION, VALENZUELA NONE KNIGHT 53. Residential Infill Incentive Program Mr. Miller reported that Council initiated this program in April, 1985 in an effort to stimulate development in the infill area. Four types of incentives were offered to developers: 1) Waiver or reduction of fees, 2) Infrastructure improvement deferral agreements, 3) Predevelopment conferences, 4) Fast-track processing. The principal interest in the program has been regarding the first two incentives. Although a range of possibilities was outlined, consistent guidelines have not been adopted and followed in the administration of this program, resulting in considerable frustration and confusion among builders and developers, the community and staff. Presently, there are: three written requests for waiver of fees, which are pending. It is recommended that the Park fees of approximately Eight-Hundred-Fifty Dollars ($850.00) per unit be waived on each of these developments. The Planning Commission recommends suspension of this program and preparation of a report reviewing and evaluating the program with recommendations for clarification and modification of the program. Staff recommends the City Council take the following actions: 1. Direct staff to continue processing the current written applications under the program, with the intent of waiving the Park fees, 2. Implement recommendations of the Planning Commission and appoint a Committee composed of one (1) City Council member, two (2) Planning Commissioners, the Community Development Director and a member of the development community to review, evaluate and make recommendations for guidelines and modifications to the program and prepare a report wi thin ni nety (90) days. 3. Suspend further implementation of the Residential Infill Incentive Program pending receipt of the committee report. MOVED BY STRIGOTTE, SECONDED BY MATSON AND CARRIED UNANIMOUSLY TO APPROVE STAFF RECOMMENDATIONS WITH THE FOLLOWING AMENDt1ENTS: 2. The committee be appointed by the Mayor and consist of two (2) City Council members, two (2) Planning Commissioners, the Community Development Director and two (2) members of the development community. 3. Suspend further implementation of the Residential Infill Incentive Program for no longer than ninety (90) days and if the committee report is not ready at that time, this suspension would need further City Council approval. 54. Waiver of fees - 114 Chestnut Street - Dura Construction Company. Mr. Keith reported that approximately six (6) months ago, the former Community Development Director and himself had worked with this developer and agreed to elimination of certain fees and reduction of others, resulting in a reduction of approximately Five-Thousand-Four-Hundred and Nine Dollars ($5409.00) in fees. Since that time we have not reduced .. 400 Page four City Council MInutes Janua ry 28, 1986 BUSINESS ITEMS - Continued. 54. Waiver of Fees - 114 Chestnut Street - Continued. fees this much, however, to keep faith with the developer, staff recommends the total reduction of fees be approved. MOVED BY STRIGOTTE, SECONDED BY VE~1ILLION AND CARRIED UNANIMOUSLY TO APPROVE WAIVER OF FEES FOR CONSTRUCTION PROJECT AT 114 CHESTNUT STREET, DURA CONSTRUCTION COMPANY, AS FOLLOWS: 1) Fifty percent (50%) of water fund - ($750.00) 2) Water meter hook-up fee - ($1,000.00) 3) Fifty percent (50%) of police service fee - ($375.00) 4) Fifty percent (50%) of fire service fee - ($75.00) 5) Elimination of the following: a. Street Fee b. Park Fee c. Storm Drain Fee d. Traffic Mitigation Fee e. Street Sweeper Fee 55. Liability Insurance Policies and Procedures. - Mr. Molendyk reported that the City will be without liability insurance as of February 5, 1986. At an Adjourned Council meeting held on Friday, January 24, 1986, Council reviewed staff reports. After much discussion, Mr. Matson suggested that this meeting be adjourned to Monday, February 3, 1985 at 5:00 p.m. for the purpose of reviewing any petitions received from organizations who are unable to obtain the necessary insurance. Staff was directed to send letters to organizations using City facilities, informing them of their insurance requirements and if they are unable to obtain insurance, notifythe,€:ity in writing and staff will review and determine the degree of risk and make recommendations to Council at the meeting on Monday, February 3, 1986, whether to continue or suspend the activity. -- MOVED BY MATSON, SECONDED BY STRIGOTTE AND CARRIED UNANIMOUSLY TO APPROVE STAFF RECOMMENDATIONS CONTAINED IN REPORT DATED JANUARY 24, 1986, OBTAIN AUTOMOBILE INSURANCE IN THE AMOUNT OF THIRTY-FIVE-THOUSAND DOLLARS ($35,000). STAFF RECOMMENDATIONS ARE AS FOLLOWS: 1. Establish a self-insurance fund with an initial balance of One-Hundred Thirty-Thousand-Dollars ($130,000). 2. Direct staff to implement departmental insurance assessments (budget line items) based upon perceived past and future loss experience and/or exposure as the future revenue source for the Self Insurance Fund. 3. Adopt other necessary policies and procedures as recommended by the report offered by the Finance Department. 4. Direct staff to solicit proposals for consultant services for Risk Management and Safety Engineering. 5. Adopt the report offered by the City Attorney for Errors and Omissions Self Insurance. .... 6. Direct staff to develop policies to define minimum driving record standards and develop procedures to determine the parameters of the employability of those employees who fail to meet those standards. 7. Direct staff to continue implementation of streets and sidewalk hazard mitigation programs. - o o (Y) w CD <t - - Page five City Council Minutes January 28, 1986 401. BUSINESS ITEMS - Continued. 55. Liability Insurance Policies and Procedures - Continued. 8. Direct staff to initiate efforts to seek proposals for contract services for the municipal services as follows: a. Parkway landscape maintenance b. Street sweeping c. Asphalt patching d. Street striping e. Tree trimming f. Weed abatement g. Animal control 9. Direct staff to prepare a report on proposed safety improvements at City Hall to be presented to Council on February 11,1986. 10. Direct staff to prepare a report on proposed safety improvements at the Corporate Yard to be presented to Council on February 11,1986. 11. Direct staff to prohibit public use of the old LETS yard. 12. Direct staff to perform a safety inspection of City owned vacant land and report back to Council on condition and corrective measures deemed necessary. 13. Direct staff to consider the cost of safety improvements i'n the mid- year budget amendment recommendations. 14. Direct staff to continue implementation and administration of parks safety inspection programs and hazard mitigation efforts. 15. Adopt a policy prohibiting the consumption of alcoholic beverages in Ci ty pa rks. 16. Adopt a policy prohibiting privately owned vehicles to be operated within a City park except as provided for in an approved park use permit. 17. Adopt a policy requiring all organized groups using City parks to: a. Acquire insurance coverage in the form and amount specified by the City's Risk Management procedures and, b. To provide the City with a IIHold Harmlessll agreement also in the form specified by said procedures. 18. Direct staff to cancel all parks use permits issued to groups which are unable to comply with the above requirement. 19. Allow parks to be open to casual passive use by individuals and families provided that said use shall be systematically and periodically monitored by staff to insure safe conduct and conditions. 20. Adopt a policy requiring all tenants of City owned property to: a. Acquire insurance coverage in the form and amount specified by the City's Risk Management procedures and, b. To provide the City with a "Hold Harmlessll agreement also in the form specified by said procedures. 21. Direct staff to verify tenant compliance with said policy within thirty (30) days. 22. Adopt a policy requiring all users of City owned facilities and equipment to: a. Acquire insurance coverage in the form and amount specified by the City's Risk Management procedures and, b. To provide the City with a IIHolp Harmlessll agreement also in the form specified by said procedures. .6402Page six City Council Minutes January 28, 1986 BUSINESS ITEMS - Continued. 55. Liability Insurance Policies and Procedures - Continued. 23. Discontinue the Neighborhood Watch Program until such time as it can be re-structured and administered in a manner that provides for separate insurance coverage (i.e.; via County Sheriff's Department). 24. Discontinue County sponsored/City administered Senior Programs until or unless alternative insurance provisions can be obtained and appropriate agreement amendments approved. 25. Advise the County of the City's policy requiring the users of City facilities to provide proof of insurance and execution of a "Hold Harml ess" agreement. - 26. Adopt a policy requiring all organized groups using the Community Center: a. to acquire insurance coverage in the form and amount specified by the City's Risk Management procedures and, b. to provide the City with a "Hold Harmless" agreement also in the form specified by said procedure. 27. Direct staff to cancel all Community Center use permits issued to groups which are unable to comply with said requirements. 28. Establish a policy requiring the review and approval of Special Events Applications to give extreme consideration to Ci'ty li'abi:lity risk exposure and efforts taken to mitigate or eliminate same. 29. Direct staff to continue placement of street banners and Christmas decorations providing attachment devices, techniques and procedures are properly analyzed and found to be safe. 30. . Direct staff to evaluate all City Volunteer programs and report back to Council the recommended level of effort necessary to provide adequate supervision and training. 56. Request to serve alcoholic beverages at Swick and Matich Fields. Tri.Valley Softball League Tournament - February 28, rv1arch 1 and 2, 1986. Mr. Molendyk stated that based upon the policies just adopted by City Council, staff recommends Council approve the softball tournament subject to the necessary insurance being provided in the amount of One-Million/ Three-Million Dollars, with the City named as additionally insured, and request to serve alcoholic beverages at this event be denied. -" MOVED BY STRIGOTTE, SECONDED BY VERMILLION AND CARRIED UNANIMOUSLY TO APPROVE STAFF RECOMMENDATIONS AS STATED BY THE CITY MANAGER. CITY MANAGER COMMENTS - None. CITY COUNCIL COMMENTS Councilman Matson 1. Reported that the Gift Catalog for Lakepoint Park is completed and available -" to individuals or organizations who are interested in donating items to the Park. He added that he would be happy to speak to organizations regarding the Lakepoint Park project. For more information call City Hall or the Park District Office. - o o (Y) w CO <t - - Page seven City Council Minutes . January 28, 1986 403. CITY COUNCIL COMMENTS - Continued. Mayor Valenzuela 1. Thanked Mil 0 Keith and Ken Gi 1 bert who accompani ed her to the Joi nt Powers Insurance Authority meeting and prepared the back up information. 2. Requested a moment of silence in honor of the astronauts who died today in the space shuttle and also that the flags be flown at half-mast for the remainder of this week. ATTEST: