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HomeMy WebLinkAbout07-17-1993 Adjourned City Council/RDA MeetingMINUTES ADJOIIRNED REC~IILAR CITY COIINCIL/ REDEVELOPMENT AGENCY MEETING CITY OF LARE ELSINORE 130 S. MAIN STREET LARE ELSINORE, CALIFORNIA MONDAY~ JIILY 19~ 1993 ******r***************~r*~rtrrr*************~*a****************** CALL TO ORDER The meeting was called to order by Redevelopment Agency Chairman Winkler at 2:15 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Peter Lehr. ROLL CALL PRESENT: COUNCILMEMBERS/ ABSENT: . ALONGI, CHERVENY, WINKLER, WASHBURN /BOARDMEMBERS: Also present were: City Manager/Executive Director Molendyk, City Attorney/Legal Counsel Harper, Administrative Services Director Boone, Public Services Director Tecca, Special Projects Coordinator Wood, Manager of Special Projects Watenpaugh, City Treasurer Pape and City Clerk/Clerk of the Board Kasad. BOSINESS ITEMS 1. Clarification of Budget Item - Julv 13, 1993. (F:30.1) Executive Director Molendyk stated that Boardmember Alongi and Boardmember Cherveny had requested clarification of the vote on the budget at the Meeting of July 13, 1993, as they thought that they had approved the General Operating Budget, but no capital projects. Specifically they felt that they had not had the opportunity to discuss the Methodist Church or the Ambassador Hotel. Staff clarified that the Ambassador Hotel was a carry over and the Methodist Church, even through it appears on the one time dollar amount, it was the understanding that the money was moved into the RDA Budget. Mr. Molendyk stated for clarification that they felt that the operatinq budget was approved and all other projects would be subject to discussion in 30 days. Boardmember Cherveny stated that she needed clarification in regard to the status of these projects. Executive Director Molendyk explained that staff had no problem with the 30 day wait because nothing could transpire with those projects within that time, and indicated at the end of 30 days it can be brought back to Council for a specific vote. Chairman Winkler sta~ed that it was his understanding that the Methodist Church was on the budget and it was approved. Boardmember Alongi explained that it was his impression that PAGE TWO - JOINT MEETING MYNIITES - JOLY 19~ 1993 all the items that were on the list provided by Staff, were to be exempt from the vote, which included the Methodist Church. He further explained that he had stated at the time that he would go along with the budget, provided that all the items on the one time list would be removed and discussed later. Chairman Winkler stated that these items could be brought before the Board at the next regular meeting for reconsideration. Boardmember Cherveny requested clarification that the Capital Improvement Projects would be reviewed in three weeks. Chairman Winkler concurred. 2e Update on Municioal Stadium Project. (F:134.10) Executive Director Molendyk explained that staff is still working on the business plan for the stadium and advised that Mr. Murdock of Pacific Clay has offered to contribute, at a reduced cost, the amount of brick which would be needed for the front of the stadium to give it a real old style look. He noted that this contribution is equal to about $300,000 to the City. He also advised that with the combined discussions with the Lehr family regarding the land required for the stadium, valued at approximately $600,000, and noted that jointly these would constitute about one million dollars in private donations towards making the stadium work. He further explained that Volume Services which is a major vendor providing food and drink at a number of stadiums is looking at fronting the funds for all the equipment for those services on the inside plus an additional $200,000 to help to off-set some of the front end operating costs, Mr. Molendyk stated that staff's primary concern is the first year of operation and the related costs and the Volume Services contribution as detailed would constitute approximately $1,000,000 for the stadium. Boardmember Cherveny asked if the concession items should go to bid. Executive Director Molendyk stated that it was not necessary. She then asked how long they would have the concession. Dan Young explained that it would be approximately 10 years or for the life of the ball team commitment. Legal Counsel Harper explained that this type of contracts are almost impossible to bid because essentially they are a negotiation process and there are three or four providers of those services with which the City has been in contact already. Executive Director Molendyk advised that a private management firm has been considered so that the City would not manage the stadium, rather it would be run like a business. A private management firm would then be responsible to front the money for all the events and the City would be relieved of that financial up-front cost, which would be economically feasible. Executive Director Molendyk noted the many possible uses for ~the stadium which will make it more economically feasible to run it like a business, as an enterprise account. He further noted that once construction begins, the City will be on a PAGE THREE - JOINT MEETING MINIITES - JIILY 19~ 1993 tight time line and there will be no time for continuance of consideration. Boardmember Alonqi asked what it would cost to convert the ballfield from one type of sports field to another such as from a baseball field, to a soccer field, to a football field, to a rodeo arena. Executive Director Molendyk explained that the rodeo would be located adjacent to the parkinq lot. To completely remove the infield, take out the mounds, and turf and then replace it to get ready for the next baseball game it would be approximately $65,000. Boardmember Alongi stated that it would be cost prohibitive to use the ballfield for rodeo grounds and if the land and the brick is being donated for cost savings, then he would like to see the equivalent money spent on the rodeo grounds. He stated that he would like to see enough money allocated and raised to build both facilities in that area. Dan Young explained that there are two levels of rodeos. One is the type of rodeo we see in Lake Elsinore today and an area has been allocated adjacent to the stadium for that type of rodeo. The other is the potential major event which could wish to convert the field for rodeo and concert type events which could be promoted by a business management firm. Mro Young assured Mr. Alongi that the separate rodeo grounds were included in the project. Dan Young explained the stadium model and stated that the stadium would go into final design and then go to bid. Mr. Younq further explained that the donation by the Lehr family is equivalent to $600,000 and they have asked that in return, the field be named the Pete Lehr Field in honor of their father. He further explained that there are two donations being made, one is the 19 acre site for the permanent facility which is the land under the stadium and permanent parking and 1 1/2 acres for a short cul-de-sac drive which runs parallel to the field. The family has also asked that they receive eight box seats for their donation as well as three parking spaces. The stadium will be named by the City and the field can be named for the donation as well as the street and the suggestion was for Pete Lehr Drive and Pete Lehr field. Boardmember Alongi requested clarification, if the ball park is not named for Mr. Lehr then the City would not receive the $600,000 land donation. Mr. Young confirmed this. Mr. Alongi stated that in that case, in his opinion the City should pay for the entire facility and then have the choice of the name. He noted his knowledge of property values and explained that if there is going to be a contribution then there should be no attached requests to it. Boardmember Washburn asked if Boardmember Alongi had ever killed a"golden goose" before. Mr. Alongi indicated that he had many times. Mr. Washburn indicated that he felt he was trying to do so again. Mr. Alongi further indicated that he had killed it many times and done alright before. Chairman Winkler commented that this discussion was to the point of absurdity and indicated that in addition to being a negotiating tool, the Lehr~s have been outstanding citizens and supported this entire plan, and in his opinion, even if there was no donation made Mr. Lehr would be worthy of having the field and street named after him, therefore he felt that PAGE FOIIR - JOINT MEETING MINUTE3 - JIILY 19•p>Y1993 Boardmember Alonqi's comment was dead in the water and the discussion should move on. Boardmember Alongi indicated that it his comment was not dead in the water and~he would not move on. Chairman Winkler further suggested that the discussion move on. Boardmember Alongi further indicated that he would not move on, as he had not finished his comments. Chairman Winkler again suggested that the discussion move on. Boardmember Alongi again indicated that he would not move on. Chairman Winkler indicated that this was not Mr. Alongi°s meeting. Mr. Alonqi indicated that he did not care if it was his meeting or not. Chairman Winkler further indicated that the meeting would move on. Boardmember Washburn concurred that the discussion should move on. Additional Council debate ensued. Chairman Winkler directed that the City Clerk turn off the tape recorder until Councilman Alongi stopped talking. Mr. Alongi indicated that he would continue to speak as soon as the tape recorder was turned back on. Chairman Winkler ascertained that Mr. Young was ready to proceed in spite of the side discussions and advised that discussions would move on and directed that the recorder be turned back on. Mr. Young indicated that they were trying to make a facility for..... Chairman Winkler indicated that there would be further discussions of the Rodeo as well. Mr. Young continued that they were trying• to make a facility..... Boardmember Alongi indicated that he was not bothered by Chairman Winkler at all. Mr. Young further continued that in order to accomplish that they would need to proceed very quickly.....Further comments by Boardmembers were overlapping Mr. Young~s comments. Boardmember Washburn indicated that he was still listening. Mr. Young indicated it is necessary for them to proeeed with obtaining information from the sub- contracting world, bids from graders to evaluate costs and get in to the field as early as August 6th, so official action to authorize the project would be proposed for August 5th. Executive Director Molendyk explained that on a public works project it typically takes 15 days to begin the project, and the City will grant 30 days for extra time to organize and proceed; however, because of the tight time line it will be an exact amount of days and no time for continuance or grace days to proceed with the project. City Attorney Harper explained that one of the problems could be to acquire bidders due to the tight time lines and the amount of time to advertise. Dan Young stated that each item will be on a strict time line to meet the opening by spring. Boardmember Washburn asked if there was any way to negotiate a bid more specifically, and what happens if all the bids are PAGE FIVE - JOINT MEETING MINIITES - JOLY 19~.1993 higher than what the engineer°s estimate is. Legal Counsel Harper explained that the bids can be rejected and restart the procedure. Mr. Young explained that there can be a request to Council for a budget adjustment, depending on the type of project, however each project will be different. Executive Director Molendyk explained that fie and Legal Counsel Harper met with Finance this morning and the City has previously formed the Lake Elsinore Foundation for the purpose of cultural arts, recreation and human services and there are some people stepping forward with donations of materials and other things and this will allow people to make donations to the stadium in order to keep costs down. Boardmember Alongi asked if Murdock°s donation of $300,000 0£ brick will affect the Council. Legal Counsel Harper explained that the money does not go to Council, but does go to the stadium. Dan Young explained that there will be many facts associated with this project and one of the things necessary will be to appoint a public information person to give information to the press and public. Executive Director Molendyk explained that during the transfer of the Lake, the Council appointed the Mayor as the official spokesman because of type of project. Mr. Molendyk suggested that it might be appropriate to have the Redevelopment Agency Chairman as the official spokesperson. Dan Young stated that this stadium will be built two to three times faster than any stadium has been built and will require cooperation between all entities and agencies. Boardmember Washburn suggested that Mr. Young should get all the involved agencies together and set time lines so that there is proper communication. City Treasurer Pape asked if at the next meeting there would be more detail on the financial Plan. Mr. Young stated that there would. Mr. Pape asked if the dollars that the concession business was going to donate to the City would be funds that the City would not need to use. Mr. Young stated that they would not because it was not a budgeted item. All concession businesses do the improvements and then depend on a team which is signed to bring the people in who will use their business. If a concession business is not willing to do this, then it does have to be added to the budget and a bond issue is done to provide the facilities. Dan Young explained that the donations from the commercial community validate the purpose of the stadium. He further stated that there is a possible need for a meetinq on July 28th, for the presentation of documents and a public hearinq for the funding, the grading contract and other related matters on August 5th at 2:00 p.m. TAE MEETI~AD ED AT 3:10 ~v"' . ~ JIM WINKLER, CHA RMAN REfDEVELOPMENT AGENCY P. ~ ~~~ ~'~u-~_ GARY . WASHBURN, MAYOR CIT~~F LAKE ELSINORE , CITY CLERK/CLERK OF THE BOARD